HomeMy WebLinkAboutAgenda - 04-25-2006-1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 25, 2006
Action Agenda
Item No. 1
SUBJECT: County /OCS /CHCCS Matters
DEPARTMENT: Manager /Budget/CHCCS /OCS PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
As listed in "Background" John Link or Rod Visser, 919- 245 -2300
Donna Dean - Coffey, 919- 245 -2151
Neil Pedersen, 919 - 967 -8211
Shirley Carraway, 919 - 732 -8126
PURPOSE: To discuss various issues with policy and /or financial implications that are of
current interest to the Orange County Commissioners, Orange County Board of Education,
and Chapel Hill - Carrboro Board of Education.
BACKGROUND: At the April 3, 2006 meeting of the Collaboration Work Group,
members agreed to ask Facilitator Andy Sachs of the Dispute Settlement Center to poll the
members and their boards regarding topics that should be addressed at the semi - annual joint
work session of the three governing boards scheduled for April 25. Based on feedback
received by Mr. Sachs, he prepared the accompanying meeting plan around which this
agenda has been compiled. It was agreed that Mr. Sachs will not facilitate this joint work
session, which will instead be chaired by Commissioner Jacobs with support from CHCCS
Chair Stuckey and OCS Chair Copeland.
Attachment 1 — 4118106 Draft Meeting Plan
a. School /County Collaboration Process
The School /County Collaboration Work Group has been meeting regularly since 2004 to foster
improved understanding and coordination among the two Boards of Education and the Board
of County Commissioners on fiscal and policy matters affecting all three jurisdictions. Andy
Sachs prepared a summary of major discussion points for each work group meeting since
inception. That summary accompanies this abstract as a primer on Collaboration Work Group
activities.
Attachment 2 — Overview of Collaboration Meetings 2004 -2006
Since the beginning of 2006, the Work Group has met three times to focus on revisions that
should be made to existing Orange County school construction standards. These meetings
have involved primarily information gathering regarding school construction practices and
guidelines, sustainability considerations, and opportunities for community use of school
facilities, particularly with regard to County and municipal recreation programming. Copies of
the facilitator's detailed meeting notes, as reviewed by Work Group participants, are provided
as background information,
Attachment 3 — 2113106 Facilitator's Meeting Notes
Attachment 4 — 3120106 Facilitator's Meeting Notes
Attachment 5 — 4103106 Facilitator's Meeting Notes
In May 1996, the Board of Commissioners adopted school construction standards for
elementary and middle schools in Orange County. High School construction standards were
approved in April 1999. Two separate School Facilities Task Forces that convened in 2000
and in 2002 identified a number of issues related to both sets of standards that required
clarification and or updating (e.g. baseline estimates of per square foot cost, an appropriate
inflation factor, percentage of project budget that should be set aside for contingency, etc).
In follow up to the 2006 information sharing meetings noted above, the Collaboration Work
Group will consider the input it has received and provide direction to staff that will lead to
revised school construction standards, to be drafted over the summer by staff. The target is to
have proposed updates to school construction standards available for consideration by the
Board of Commissioners in Fall 2006. Those revised standards may shape the discussions
about capital funding that will be needed to construct the new school facilities identified in the
2006 -16 Capital Investment Plan.
Relating to discussion held at the April 10 County Commissioners meeting, the BOCC
requested that the County's smart growth principles be included on the April 25 joint work
session. A copy of those principles, as well as a copy of the CHCCS 9040 High Performance
Building Design Policy, is attached for reference, as both relate directly to school construction
standards considerations.
Attachment 6 - Orange County Smart Growth Attributes
Attachment 7 - CHCCS Policy Code: 9040 High Performance Building Design
b. School Funding and Budget Drivers
All three governing boards identified matters related to school funding as an important topic to
discuss at this joint work session. Time has been reserved for both Superintendents to
present information about the major budget drivers affecting their recommendations for
funding levels to be requested of the County by their respective boards.
Attachment 8 — OCS Local Current Expense 2006 -07 Projected Budget
Attachment 9 — CHCCS Superintendent's Budget Message 2006 -07
The County Manager will also present information about anticipated budget drivers for County
operating and capital budgets for 2006 -07 and beyond — both school and non - school related.
There are potential education budget impacts not only from elements identified specifically in
the Superintendents' and Manager's recommended budgets (e.g. teacher pay increases; new
school start up costs; changes in student membership; school debt service; full
implementation of the BOCC's school /county capital funding policy; and funding for an impact
fee update study), but also from sources beyond the control of either school system or the
County. Some of these external factors have the impact of unfunded mandates. Initiatives to
monitor include, but are certainly not limited to: teacher pay raises proposed by the Governor;
any move to fund only one local school administrative unit in each county; student- teacher
ratio and class -size reduction requirements; and possible redirection of Public School Building
Fund moneys earmarked for local school construction.
Attachment 10 — Emerging Funding Considerations for County's General Fund
Prominent among potential budget impacts is the ongoing consideration of school funding
equity. Both school staffs responded to a BOCC request that County staff work with both
school systems to compile information that will be useful to the BOCC in their ongoing
discussions about school equity. The Board's questions related to school nurses, social
workers, school resource officers, activity buses, utility costs, and the like, including
information about who pays for what. That information, as submitted by the school staffs,
accompanies this agenda abstract as background information.
Attachment 11— School Health and Safety Resources
Attachment 12 - OCS Energy Usage by Facility
Attachment 13 — CHCCS 12 Year Energy Analysis
Attachment 14 — Activity Buses School Year 2005 -06
FINANCIAL IMPACT: There is no financial impact tied directly to the discussion at this
meeting. However, decisions that the school boards and BOCC will make at subsequent
meetings are likely to have significant implications for future capital and operating budgets.
RECOMMENDATION(S): The Manager recommends that the boards discuss the issues
noted and provide direction to staff, as appropriate.
r a f�
4/18/06 Draft Meeting Plan
.Joint Meeting of the Orange County Schools and Chapel Hill- Carrbmo City Schools Boards
of Education and the Orange County Board of Commissioners
Southern Human Services Center, Chapel Hill
April 25, 2006
Desired Outcomes
• Understanding of the accomplishments and work remaining on the agenda of the
Collaboration Work Group.
• Understanding of the most significant factors driving the development of each
jurisdiction's 2006 -2007 budget.
Agenda
7:30 PM Convene
Call to Order: Commissioner .Jacobs
Agenda Review
7:45 Collaboration Work Group
• See attached handout summarizing the accomplislunents and work remaining on the
agenda of the Collaboration Work Group.
• Comments, if any, regarding the Work Group from Superintendents, Manager, Board
Chairs or Vice Chairs.
• Questions about the Work Group from Board members not participating directly /Answers
from staff or Board members participating directly.
• Discussion: What else do Board members need from the Work Group? Should the Work
Group continue on its current course? How else to advance collaboration across the three
Boards?
8:15 Budget Drivers
Presentations (15 minutes max.) from Superintendents and Manager on the most significant
factors driving the development of each jurisdiction's 2006 -2007 budget, followed by 10
minutes Q &A for clarification:
• OCS
Chapel Hill Carrboro City Schools
Orange County
9:30 Discussion to advance all Board members' and the community's understanding of
what will be driving each jurisdiction's budget.
10:15 Adjourn
P �,
UPDATED 04/18106
Overview of Collaboration Meetings
2004 -2006
4/3/06
• Discussion of sustainability in local public school facilities, following presentation
from Cynthia Pollock Shea, Director of the UNC -CH Sustainability Office, on
measures being taken to advance campus sustainability goals
• Discussion on community use of school recreation facilities, following presentations
from the Of County Recreation and Parks Advisory Council, Carrboro
Recreation and Parks Commission, and the Chapel Hill Parks and Recreation
Department.
.3/20/06
• Distribution by Dr. Pedersen of information on community use of CHCCS school
facilities for 2004 -05, enrollment in after- school programs for elementary and middle
schools, and Policy 9040, which drives the district's building standards in new
schools.
• Continued discussion of school construction standards, following presentations from
the Wake County Public School System, the John Locke Foundation, and the North
Carolina Department of Public Instruction.
2/13/06
• BOCC Vice Chair Steve Halkiotis and the CHCCS Vice Chair Jannezetta Bradford
joint the group. Greg Wilder, Director of Operations in the County Manager's Office,
also will be attending all future Collaboration Group meetings.
• Group continues its discussion of school construction standards after reviewing
background infonnation distributed by Rod Visser.
• Group sets goals for addressing school construction standards:
• By April 25, 2006 .Joint Meeting - Clarify what is needed and share
information "off line," hear /discuss presentations from selected resource
persons, generate a synthesis of what has been learned by the
Collaboration Group.
• Between 4/25 and the September 26 joint meeting - Work with staffs to
generate a useful product relating to school construction standards.
• Between 9/26/06 and January 2007 — Prepare for appointments and
charging a bond study group..
o Between 1/2007 and April 2007 — Report due from capital facilities bond
study group.
School officials agree to organize a joint dinner meeting for their Boards.
11/10/05
• Group agrees to bring to their respective boards for consideration the
recommendation that the community (a) move toward the Governor's 1:21
student /teacher ratio for K -3 classes, (b) not trigger the over - capacity mechanisms of
SAPFO, and (c) accelerate the County's debt schedule for CHCCS elementary school
410 such that the debt is not incurred until 2008.
• Mr. Copeland will initiate a supper meeting for the OCS, BOCC and City of Mebane
board chairs and vice chairs, and the planning directors from the City and County.
• The group continues discussing school construction standards. The Superintendents
and County Manager will "get the issues to a decision point" for the elected officials,
• County and CHCCS staff will review the presentation on asset management
technology given to the OCS Board last month, and consider, whether that
presentation should be part of the joint meeting in February 2006.
• It was suggested that outside of the framework of these meetings, OCS, CHCCS, and
the County collaborate on a joint communication to the NC General Assembly
regarding the timing of the state's budget process.
9/1/05
• Randy Copeland and Al Hartkopfjoin the group.
• Group reviews status of collaborative initiatives:
• Middle College is up and running. OCS has eight students participating and
CHCCS has eight or nine.
• No new cross - district enrollments were made this school year. Full -day
requirement and transportation are noted as limited factors. Nevertheless,
about ten CHCCS students cross - enroll per year with OCS.
• Dr. Pedersen reports that about 4,500 high school teachers and principals from
the four counties participating in the High Five Consortium had attended an
inspiring orientation program at the RBC Center.
• Drs. Carraway and Pedersen report that about 45 CHCCS staff participated in
an OCS sponsored staff development program featuring Horatio Sanchez, an
expert on student behavioral and emotional issues.
• Drs. Carraway and Pedersen report that the two school districts will be co-
sponsoring a fair at which colleges from across the US will send
representatives to meet with OCS and CHCCS students and their parents at
the Smith Center.
• Every school in both districts now has one school nurse, as a result of
collaboration across the County and the two school districts.
• Group continues discussions of shared construction management, school construction
standards, and SAPFO.
• Group agrees to agenda for September 26 .Joint Meeting.
• Group discusses relief efforts for Gulf coast communities devastated by Hurricane
Katrina.
6/16/05
• Group continues discussion of shared construction management.
• Group sets two priorities for remainder of 2005: capacity planning for Elementary
#10 in the context of state's lower class size policy and SAPFO, and construction
management issues
Group agrees to resolve construction standards issue before the April 2006 Joint
Meeting
Group reviews status of earlier collaborative initiatives:
• The middle school athletics conference goal has been achieved.
• Middle College is to open Fall 2005.
• Cross - district emollment opportunities for students are happening in all four
high schools. Both districts surveyed students to identify courses that could
potentially be shared. Challenges: making it popular with the students,
marketing to parents, CHCCS space limits, and OCS staff size limits.
Group discusses cross - district equity.
4/8/05
• Group coordinates on a joint letter to be sent to Governor Easley about the impact of
the Governor's proposed budget upon Orange County's public schools.
• Superintendents report progress on Middle College.
• Group begins discussion of BOCC proposal for shared constriction management.
• Group clarifies status of Dr. Grumet's educational excellence study and Mr. Segal's
efficiency study.
• Group coordinates planning for the April 26 Joint Session.
• Dr. Pedersen announces that the Iown of Carrboro will no longer contribute funding
for the middle school SRO.
1/20/05
• Group reviews the following areas of cross - district accomplishment during the period
January — December 2004:
• Middle College o After School Programming
• Cross- District Opportunities o Satellite Campus, Durham
for Students Technical Community
• Professional Development College
• Middle School Athletic o School Safety
Conference
Group decides to ask BOCC and the school boards to review the progress of this process and
to consider what, if any, the next steps should be
12/1.3/04
• CHCCS provides feedback on BOCC's decision to distribute capital funds across school and
non - school capital needs using a 60/40 ratio.
• Group members describe their positions on bow to plan for adequate school capacities given
the Governor's directive to reduce class size.
• Group members say they want to resolve substantive issues together,
11/1/04
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• The group opens discussions on school construction issues, school capacity planning, and
class size.
• The group debriefs the 10/25/04 BOCC work session on capital funding.
10/4/04
• Chairs, Vice Chairs, Manager, and Superintendents debrief the 9/27/04 meeting of the School
Boards and Board of County Commissioners.
• The group creates a list of potential "new paradigm" programs.
• The group raises the possibility of a meeting or series of meetings to address school
construction issues.
• Group continues tracking implementation of the ten areas of collaboration agreed to by the
two School Boards on 3/22. The group agrees that:
o Joint planning to "Create More Early Childhood Programs" and for Alternative
Schools will begin in 2005 -2006.
o Superintendents will:
• Compile and consolidate information about After School programming in
their respective districts, and share it with the other group members before
Christmas.
Collaborate on securing future finding for Communities in Schools (CIS)
Middle Schools After School Programs.
Convene middle school principals and Athletic Directors before Christmas to
clarify concerns and issues relating to the proposal to create an Orange County
Middle School Athletic Conference.
9/27/04
School Boards and BOCC meet.
8/24/04
• Chairs, Vice Chairs, Manager, and Superintendents agree to initiate a discussion among all
elected boards in the County on school safety.
• Group brainstorms nine possible "new paradigm" initiatives.
• Group resolves a delay in renewing a contract between Orange County and CHCCS for the
operation of a library branch at McDougle Middle and Elementary Schools.
• Group hears concerns from Mr. Jacobs and Dr. Pedersen about communication and
collaboration between CHCCS and the County.
7/8/04
• Vice Chairs join the group
• Chairs, Vice Chairs, Manager, and Superintendents discuss mental health system reform, and
opportunities that "new paradigm" finding might provide for meeting students' mental
health needs.
• Group begins tracking implementation of the ten areas of collaboration agreed to by the two
School Boards on 3/22. They agree to the following:
o Drs. Carraway and Pedersen have authority from their respective boards to coordinate
and develop joint opportunities for professional development across the two districts.
0
• Mr. Link will contact DTCC President Dr. Phail Wynn, Jr. to initiate a four- way.joint
planning process to resolve numerous issues relating to design and programming at
the DTCC satellite campus.
• Drs. Caraway and Pedersen will generate a written plan for the middle college
program that will clarify the school districts' needs with respect to space and
programming at DTCC.
• Systemic or programmatic work on creating measurable opportunities for students in
each district to participate in programs in the other district that are not now currently
available to them is contingent upon Dr. Grumet's findings.
4/26/04
• Facilitated meeting of School Boards and BOCC.
• School Boards present 3/22 consensus to BOCC for feedback.
4/20/04
• Chairs, Manager, and Superintendents develop meeting plan for 4/26/04 meeting of School
Boards and BOCC.
• Group identifies ten additional items needing attention by the three Boards, to supplement the
consensus reached on 3/22.
.3/22/04
• Second joint meeting of the School Boards.
• Consensus reached on ten areas for cross- district collaboration
3/.3/04
First joint meeting of the two School Boards.
2/17/04
• Chairs, Manager, and Superintendents agree on 18 "suggested areas of collaboration" for
joint School Boards consideration.
• Group agrees that collaboration across the two school districts should, where appropriate,
have measurable starting points ( "benclunarks "), measurable goals, and measurable
outcomes,.
• Group agrees on desired outcomes for the 3/3 and 3/22 joint School Boards meetings.
2/10/04
• Chairs, Manager, and Superintendents agree to procedure for approving and distributing
meeting notes and for responding to media inquiries.
• Group drafts a matrix identifying which jurisdictions are interested in exploring what areas of
collaboration.
1/27/04
• First facilitated meeting of Chairs, Manager and Superintendents
• Group adopts meeting ground rules, agrees upon a definition of collaboration.
• Each group member shares personal thoughts on how satisfied he or she is with current state
of collaboration across the two school districts.
• Group begins list of possible areas for cross- jurisdiction collaboration
I
Facilitator's Notes
Schools /County Collaboration Group
Monday, February 13, 2006
9:00 AM — 11:00 AM
Orange County Schools Central Office, Hillsborough
Present: Shirley Carraway, Randy Copeland, Steve Halkiotis, Al Hartkopf Barry .Jacobs,
.John M. Lirdc, .Jr., Neil Pedersen, Lisa Stuckey, Rod Visser (staff), Greg Wilder (staff),
Andy Sachs (facilitator).
New Members
The group welcomed BOCC Vice Chair Steve Halkiotis and acknowledged that the City
School's Vice Chair Jamezetta Bradford, although not present today because of work
commitments, is also a new Collaboration Group member.
John Link introduced Greg Wilder, who was recently promoted to Director of Operations
in the County Manager's Office, Mr. Wilder will be attending Collaboration Group
meetings because the issues under discussion are within his areas of responsibility. His
participation also will ensure that the County will continue to have two staff persons with
direct experience in the Collaboration Group after Mr. Link retires.
School Construction Standards
Mr. Visser distributed three handouts:
• School Construction Standards for elementary and middle schools (approved by
the BOCC on 5/16/96)
High School Construction Standards (approved April 20, 1999)
School Construction Standards Discussion Points (dated 2/7/06) prepared by the
Superintendents and County Manager for today's meeting.
Mr. Visser said that in the Schools and County staff's judgment, a comprehensive
reassessment of the County's school construction standards is not necessary.
Approximately 80% of the construction standards work well in practice, he said, such as
the acreage and some of the square footage standards.
However, the staffs recommend that some of the existing construction standards should
be reassessed, such as those relating to square footage for urban sites, school capacity,
construction costs, inflation, site preparation and development costs. I-Ie noted that the
actual cost range for recent elementary school construction is $175 -180 per square foot,
but the existing cost standard (adopted in 1996) is only $90 per square foot.
As the group began its review of the staffs' Discussion Points document, Mr. Jacobs said
that the State has recommendations — but not "requirements," as stated in the handout —
for school acreage.
Group members discussed the relationship between school construction standards and the
community's use of school facilities. Mr. Hartkopf said that OCS is raising the rates it
charges the community to use school facilities, and suggested that school and County
policy makers might be able to find a more efficient way to allocate facility costs across
County taxpayers, the school district, and the users.
The group also talked about using replicabee school facility design templates in order to
control design costs. Mr. Hartkopf noted that Johnston County uses a single plan for all
its schools. Mr. Hallciotis replied that Jolmston County's "spartan" school designs would
not be acceptable to Orange County residents. It also was noted that the design for OCS
Pathways Elementary School has been replicated six times, but with no resulting
reduction in blueprint costs.
Mr. Hallciotis observed that architects designate in their plans how spaces in school
buildings are to be used, but after a school is constructed the persormel using the building
change those designations. "How can we get the human beings to buy into the model ?,"
he asked. He also asked why the Raslikis Elementary School design is being replicated in
CHCCS's next school project. Ms. Stuckey said that the ventilation system is less noisy
than other school designs. "There is no redesign needed" she said.
Mr. Link said that it might be useful for the group to begin its discussion of standards by
studying site identification, selection, and preparation. It is not clear which jurisdiction
has ultimate responsibility for extending utilities to a site, for example, and this makes it
very hard for the jurisdictions to collectively control school site infrastructure costs. Mi
Link said that the Collaboration Group might then turn its attention to construction cost
standards. He suggested that the group research actual school construction costs around
the state. The group might then evaluate how the County's construction standards are
"tiered" to accommodate community use.
Dr'. Carraway added that the group should discuss a construction management protocol
for the three jurisdictions. Cost savings are best identified at the design phase, she said.
Mr. Hallciotis agreed. Mr. Hartkopf said that if a shared construction management
function had existed between the schools and county, then construction issues relating to
OCS's Gravelly Hill School might have been resolved at the staff'level, Instead, the
policy makers had to be involved. Mr'. Halkiotis said that the same kind of escalation
might have been avoided at Twin Creek Park.
It was also suggested that the group consider standards that address infill sites, sites
where water and sewer already exist, and sites that are adjacent to existing schools. Mr.
.Jacobs said that a concerted effort is needed to convene the schools and local government
planning directors. They should get together, identify sites for future schools, and jointly
plan for their respective infrastructure needs, lie said. Even though different jurisdictions
have different planning goals, lie said, people will want schools that they can walk to.
"Let's reserve sites and accommodate parks and recreation needs," he said.
"We seem to be opposed to adding onto high schools," Mr, Jacobs added. We don't
want 2,000 - student High schools, so we probably don't need expansion space at existing
or new schools.
Mr. Halkiotis noted that in the past it was controversial for the County to identify future
school sites. "It was like siting a landfill." We need a better process for getting people
involved and engaged positively in future site selection, he said, Ms. Stuckey said that
Chapel Hill needed special legislation for the authority to reserves sites, but "the
developers don't litre it." Given political opposition to that kind of special legislation,
what would be a practical way to secure future sites ?, she asked. Mr. Jacobs said that
land banking enables counties to purchase school sites for the future, but a County would
have to have the money to make the purchase. Mr. Copeland added that OCS has access
to large tracts of land, but the land does not have the water and sewer infrastructure that a
school would need, "So we have to achieve capacity through student assignment."
Although it was suggested that new sites might be acquired through negotiations with
developers, it also was noted that the County was not able to influence the Waterstone
developers to provide infrastructure for schools. This is why the planning directors
should be convened with the school officials, said Mr. Jacobs. The Mayors are
supportive of integrating school capacity and land use planning, he said, and they can
lead their boards in directing planning staff to work with the schools. Mr. Halkiotis noted
that in Charlotte Mecklenburg and Cary the local governments have been effective at
convincing developers to pay for schools. It was noted that the municipalities'
development regulations — the amenities required by the Towns -- add significantly to the
cost of building schools. Town requirements added approximately $1 5 million to the
cost of Rock Haven school, for example.
Mr. Copeland asked if there was a standard assumption for how long a school building is
expected to last. Dr. Pedersen said that 50 years has been a rule of thumb, although
CHCCS has three schools approaching that age and the district has no thought of getting
out of those buildings. "We're spending enough on upgrades and maintenance to expect
our schools to last sixty or seventy years," he said. Ms Stuckey said that the City
district has a "decade -by- decade" plan to keep its schools upgraded, including schedules
for maintaining and replacing HVAC systems, windows, and bathrooms, etc. Dr.
Caraway said that OCS has a similar plan for maintaining its physical plant. She added
that within OCS, school obsolescence would generally come from a state determination
following a comprehensive facilities inspection, as opposed to a local decision. Mr. Link
said that in general an existing school will be maintained as long as a need for school
capacity exists in an area For example, he said, Southside Elementary in Durham was
abandoned because non- residential growth in the area around the school displaced the
neighborhood. Mr. Copeland said that Orange County residents appreciate the look and
history of its older schools, and so are willing to maintain their buildings. Mr. Hartkopf
added that policies relating to school construction should not address new buildings only,
but also should address keeping the existing physical plant "viable and fresh."
Mr'. Hartkopf said that this group's reassessment of school construction standards should
consider stonnwater protection methods that set practical goals and are protective of local
watersheds. A school building that collects rainwater, for example, might be "credited"
under a local government's impervious surface rules. OCS might be able to "get more
mileage" out of Efland Cheeks with innovative stonnwater management, he said. Ms.
3
Stuckey said that CHCCS is collecting rainwater at one of its schools, so the stormwater
impact of the school is less than one with a smaller footprint. Other group members
added that school parking lot surfaces could be made fiom porous materials. After noting
that some UNC Chapel Hill campus buildings have been designed to generate no
stormwater runoff; the group agreed to invite the campus's Sustainability Coordinator,
Cindy Shea, to give a presentation to the group.
It also was noted that the City schools district is required to pay a stormwater utility fee
to the Town of Chapel Hill, and that perhaps in conversations between the school districts
and the municipalities the question might be raised as to wily a public school district
should "pay a municipal tax."
Mr. Copeland said that OCS is not likely to need any new school facilities over the next
8 -10 years, Mr. Hartkopf added that even if Mebane continues to grow, OCS could
manage school capacity through redistricting. However, said Mr. Copeland, OCS has an
interest in reassessing school construction standards from a fiscal perspective. "It all
comes back to the taxpayer's pocketbook," he said. Mr. Hartkopf said that some County
residents have a "Taj Mahal, mother of pearl" image of CHCCS facilities. It is better to
have some basic standards, in order to clear up the misperceptions, he said. Mr.
Copeland added that some OCS Board members compare their schools with the schools
in the CHCCS in order to evaluate the fairness of the County's treatment of the two
districts. They note what was cut from Gravelley Hill because of an $18 million limit.
The perception is that "all our money is going to Chapel Hill." He asked where the
funding comes from for special features in CHCCS school facilities, such as water
recovery systems and front canopies. He said that he would like to take sonic facts back
to his Board to clear up any misperceptions that they might have.
Ms. Stuckey said that CHCCS had to cut elements fiom its school facility designs, and
cited cultural arts space and a football stadium, for example. She said that the CHCCS
district has added costs from the Chapel Hill and Carrboro regulatory requirements. "We
have to build "plant rescues" into our construction schedules," she added, "and we have
to provide bus stops." She said that East Chapel Hill High was built in stages, and that
some State money was used to fund construction. Ms. Stuckey added that CHCCS is
using the County's high school standards. She said that the best starting point for
reassessing the County's school construction standards is the set of issues presented today
by the staffs of the two School Districts and County.
Dr. Carraway said that if the three jurisdictions "really set a basic standard," including
identifying different school facility uses, then everyone will be able to understand who is
getting what when features are added to a school design. Mr. ,Jacobs added that both
districts receive "extras," and that these additions illustrate the need to update the
County's school construction standards. Katrina and 9 -11 had big impacts on
construction costs, he added. The construction standards need to reflect some amount of
flexibility and need to have a cost - monitoring component.
4
Mr. Halkiotis said he would like to know what the two school districts have learned since
the last set of construction standards were adopted in 1996: What are reasonable costs
per square foot? What capacity numbers make sense? Should we build smaller schools?
How to cut construction costs through stonmwater retention, xeroscaping, and other
innovative approaches?
Ms. Stuckey said that one counter force to smaller schools is the community's growing
interest in physical education. For example, she said, a forthcoming CHCCS athletics
task force report will be noting how the district's athletic fields are being ruined by heavy
use. The community is looking to the schools for solutions to a wider and wider range of
problems, she said. Mr. Hartkopf noted that vendors have been suggesting that schools
purchase artificial turf to address saturation of athletics fields after it rains, Mr. Halkiois
said that artificial turflmight contribute to injuries among people using the fields, and
suggested that information be solicited from UNC and /or Duke sports medicine experts.
Dr. Callaway said that over use is an important issue for OCS internally, as different
school athletic programs compete for limited space, and with external groups. Mr. Jacobs
reiterated the importance of the Collaboration Group meeting with representatives from
the various local government recreation and parks advisory boards.
Several group members agreed with the sentiment that whether athletic facilities are
provided by the schools or the County, "it all comes out of the same pocket at the end of
the day." Mr, .Jacobs said that a single construction manager for the County and the
school districts could tie together school planning and development with tine provision of
other community needs, such as youth services and recreation. This would increase the
pace of planning and development for both the County's and the School Districts' capital
facilities, he said. Parks in particular should be tied to school planning and development,
he said, either because they can be sited adjacent to schools or because school and
recreation advocates share a value for physical education.
Mr, Link proposed that the planning directors from the local jurisdictions in Orange
County meet with school and County officials to explore land banking. Ms. Stuckey
agreed, adding that some of the future school sites that have already been identified are
"not ideal." Mr. Halkiotis said that better coordination across the planners, schools and
County would "insert a hard nosed practicality into the current way we do business. "
Hundreds of hours were spent on planning Twin Creeks and Gravelley Elementary
School, he said Decision makers should be thinking about how concept plans are
actually going to work: how they will fit with the roads, Duke Forest lands, water, sewer,
and utilities.
Next Steps
Group members noted that some of the information needed to reassess school
construction standards could be shared outside of Collaboration Group meetings (e.g,
through email or memoranda). For example:
• It was suggested that the School Districts brief the County on community use of
school facilities, addressing, for example, who is using the schools (i.e., after
school programs, pre - school programs, community recreation/athletic programs),
the numbers of people in such programs, and why the Districts must set limits on
community use.
• Mr. Halkiotis asked the Schools to provide information on any innovative steps
they have taken to make their facilities sustainable.
Ms. Stuckey expressed interest in having the group learn more about South
Carolina's school -based mental health programs. ..
• Group members expressed interest in receiving copies of the News and
Observer's coverage two Sundays ago of Wake County's school facility issues.
In addition, group members said they would like to hear presentations and have the
opportunity to have their questions answered by certain outside resource persons, as
follows:
• Representatives from the recreation advisory boards in Chapel Hill, Carrboro,
Hillsborough and the County.
• John Locke Foundation
• Wake County school facility officials. Topics of interest include the kinds of
spaces and equipment that are included in Wake school facilities, as compared to
CHCCS and OCS.
• Cindy Shea, UNC's sustainability coordinator
• State officials from DOT and Education who can distinguish their agencies'
school construction guidelines and recommendations from the requirements,
The group agreed on the following schedule for gathering information and developing
recommendations on school construction standards for their respective Boards'
consideration:
• Between now and the next (April 25 2006) joint meeting of the three Boards —
Clarify what is needed and share information "off line," hear /discuss
presentations from selected resource persons, generate a synthesis of what has
been learned by the Collaboration Group.
• Between 4/25 and the September 26 joint meeting - Work with planning staff to
generate a useful product relating to school construction standards,
• Between 9/26/06 and January 2007 — Prepare for appointments and charging a
bond study group.
• Between 1/2007 and April 2007 — Report due from capital facilities bond study
group.
6
Wrap Up
Mr. Halkiotis said that lie was very impressed with the Collaboration Group. There is no
posturing, he said, and the members are focused on what is important to the children and
to the taxpayers. "We can save money by working together," he said, "and by coming
together we can identify efficiencies, savings, and useful information." He cited today's
discussion about municipal development requirements as particularly helpful.
In response to a question from Mr. Hartkopf, Drs. Carraway and Pedersen assured their
chairs and vice chairs that they are coordinating on an OCS Board request that CHCCS
provide information on K -.3 (what ?). Both sets of school officials noted that their Boards
had several items to talk about, and agreed to organize a joint dinner meeting for the
Boards. OCS offered to host, CHCCS said that it was its turn to do so, and OCS accepted
the CHCCS's invitation.
Next Meeting
The facilitator will canvass all group members using email to schedule the next two
sessions.
Facilitator's Notes
County /Schools Collaboration Work Group
Monday, March 20, 2006
8:00- 9:3oAM
County Government Services Center, Hillsborough
Present: Jamezetta Bedford, Mike Burriss, Shirley Carraway, Randy Copeland,
Donna Dean, Steve Halkiotis, Al Hartkopf, Barry Jacobs, John M. Link, Jr.,
George McFarley, Neil Pedersen, Steve Scroggs, Jyoti Sharma, Terry Stoops, Lisa
Stuckey, Steven Taynton, Rod Visser, Greg Wilder, Andy Sachs (facilitator).
CHCCS Information
Dr. Pedersen distributed information in response to requests from the March 20
collaboration meeting:
(a) A report on community use of school facilities for 2004 -05,
(b) Enrollment in after - school programs for elementary and middle schools,
(c) Policy 9040, which drives the district's building standards in new schools.
School Construction Standards
The following invited guests gave brief presentations, answered clarifying
questions from Collaboration Work Group members, and participated in an open
discussion for the remainder of the meeting:
• Mike Burriss (mburriss @wcpss.net), Assistant Superintendent for Facilities,
and Jyoti Sharma (jsharma @wcpss.net), Director of Facility Planning, Wake
County Public School System.
• Terry Stoops (tstoops @johnlocke.org), Policy Analyst for Pre - School,
Elementary and Secondary Education, John Locke Foundation.
• Steve Taynton (staynton @dpi.state.nc.us), AIA, Chief, School Planning
Section, Financial and Business Services, School Support Division, North
Carolina Department of Public Instruction.
Burriss and Sharma, Wake County Public School System (WCPSS).
• Among the many ways that WCPSS attempts to promote its students' well
being is through facility design.
• The most significant objectives of school design are the educational programs
that are to take place within the school building. We begin designing with
those programs in mind.
• WCPSS has a long -range capital plan for the period through 2025. Property
taxes alone will not carry the burden of meeting those needs.
• In September 2005, the School Board and Board of County Commissioners
agreed on guidelines for school design (see handouts: [Comparative] "Typical
Space Profile" [DPI vs. WCPSS] for Elementary, Middle and High Schools.
• Existing schools are used (renovated) as long as their capacities are within
25% of new school capacity standards.
• New elementary school planned capacity is Soo students. Operating such
schools year round enables the building to serve about rroo students per year.
We build all rooms to the same size and use flexible walls to scale the rooms, as
opposed to constructing, as we had in the 199o's, some smaller spaces to meet
special needs.
The construction cost for a two -story school is greater than the construction cost of a
single -story school with the same student capacity, because of the added costs of
elevators, stairwells, etc. However, the typical single story school requires about 1,5
acres more land than a typical two -story school with the same capacity. As land
costs in high growth areas (where we would want to locate new schools) rise, and /or
as the supply of such land lessens, it becomes more efficient to build two -story
schools.
Moore Square Magnet Middle School is located in downtown Raleigh, One goal of
locating the school here is to encourage downtown redevelopment.
Another goal of locating the school downtown is to maximize resources (and reduce
school construction costs) by sharing space with other land- and build owners, For
example, Moore Square Middle School does not have an auditorium within the
building but has access to the auditorium in the Exploris Museum nearby. Our
school on NC State's Centennial Campus does not have its own ball fields because we
can use the fields on campus.
Parking at Moore Square is provided through a combination of off site leases and on
site spaces. Pull -off space has been provided for school buses, Space in the morning
for parents to park or queue while dropping off their children has been negotiated
with the City. It is very important to arrange for such concessions with
municipalities early in the planning process,
Brier Creek School —a suburban location -- is another design we developed through
close coordination with the land use planers. In that instance we negotiated a
shorter set back. A school district really needs a flexible municipality in order to
manage construction costs relating to set backs, wetlands, etc, Compliance with
local land use regulations — items outside of the school district's control -- could add
as much as 45% of the acreage needed for a school property.
Stoops John Locke Foundation
• Looks at school development costs as a policy analyst, not an engineer,
Handout: "The Forsyth Formula" (John Locke Foundation Spotlight No, 282,
March 10, 2oo6).
• Forsyth has kept its school development costs lower than the state average and kept
its constituents happy too. "The Forsyth Formula" describes how they did this. Not
arguing that every school district has to be like Forsyth.
• The General Assembly could do a lot more to help districts control school
construction costs. It could take a lesson from Florida, In 1997, Florida
incorporated smart growth and frugal design principles instate legislation. Local
voters are given the authority to decide upon local school district taxing authority
and impact fees. The North Carolina General Assembly has shown no interest in
such approaches.
• Forsyth has adopted ten core principles for school construction. This came about
after new County and School District leadership recognized a need to build trust
among their constituents for passage of future school bonds.
• The ten core principles do not look "student friendly" at first impression, but the
designs are rather mindful of the district's educational programs (with some
exceptions). For example, parents complained when the district built an athletic
field with bleachers instead of a stadium. In response, the county loaned $ioo,000
to the district to upgrade the fields. The parents used the funds to add a field house
and other amenities, and are raising money to pay back the loan.
• One principle is related to using space efficiently. For example, lockers in one school
were located in an alcove instead of in a hallway. This allowed the hallways to be
built narrower, since they are used only for passage.
• Forsyth is saving money by constructing slightly pitched roofs. The flatter roof
design cuts down on the roof s volume, while drainage, construction methods, and
materials ensure the roofs longevity,
• Forsyth is combining spaces to achieve further efficiencies. One school has
combined its cafeteria, auditorium and gymnasium in a common area that can be set
up for any of the three uses at a time.
• Forsyth is likely to ask voters to approve a $200 -250 million bond this year. Its "ten
core principles" has supposedly built faith among the voters in the district's ability to
spend wisely.
• In response to a question from Mr. Link, Mr. Stoops said that the Forsyth Board of
County Commissioners and the School Board were able to develop their ten
principles through "a lot of collaboration." The facilities managers were involved.
The Commissioners liked the idea of lowering costs. Many of the officials who
collaborated on the principles are still in office.
• Two other John Locke Foundation reports that Collaboration Work Group members
might find relevant are: "A Lottery that Helps Students" (Spotlight No. 280 —
February 15, 2006) and "Building for the Future: The School Enrollment Boom in
North Carolina" (Policy Report, September 2005), Both were written by Mr.
Stoops,
Taunton DPI School Planning Section
• DPI has site and design "guidelines" but not "standards." It values local control,
• The guidelines are based on the assumption that schools will be located on rural
land, These guidelines make it "easy to use up a site,"
• Handouts I: "Site and Facility Design Issues" for Orange County Commissioners and
Board of Education (March 20, 2oo6), including Site Guidelines, Site Selection
Criteria, Regular Classrooms Guidelines, Pre -K Programs, Science Guidelines, Small
vs. Large Schools, Cost Savings Strategies, and Average Yearly Construction (Only)
Costs.
• One general principle is that costs should be considered over the long term. For
example, sites in Orange County should be served by water and sewer lines. Also,
districts should factor in the costs associated with any candidate site's potential for
complying with DOT's requirements for turning lanes, wide roads, and automobile
queuing space.
• DPI's classroom guidelines have been in place since the r98o's, and they are
minimal. DPI would rather a district delay the construction of an auditorium before
cutting classroom space. Technology (computers) also have space requirements that
might go beyond the guidelines.
• Middle schools generally do not need full sized science laboratories, but high schools
generally do. Smaller schools might be able to share laboratory space with other
programs, but in larger schools where the labs are needed every period such sharing
is not practical.
3
• On average, the cost to construct and maintain two small schools is about 20% more
than the cost of a larger school, And so, to save construction and maintenance where
larger schools are needed we're finding that partnerships with other functions —
especially parks and recreation programs — can make sense,
• Cumberland County's partnership between the schools and recreation programs is
impressive. The parties get together ahead of time to plan their capital needs.
• Library and school partnerships exist in some communities. Community libraries
located within schools generally need space for more fiction than school -only
libraries. County librarians generally earn less in salary than school system media
specialists, and this would need to be addressed when school /community library
partnerships are being established.
• Partnership arrangements should be put in writing: who will be in charge of what?
What if one or both partners need major changes to the arrangement? How will the
partnership be dissolved, if necessary?
• Public school teachers conventionally `own" their classrooms, but some schools are
interested in the "college" model where classrooms are scheduled across several
faculty members. As with many cost savings, this works better in smaller schools
than in larger ones. Also, teachers must adjust to "hauling" their materials in and
out of the room.
• Handouts II: "Typical Space Profile" for different sized Elementary (10/6/04),
Middle (7/31/03) and High Schools (7/31/03) . These guidelines have not changed
since the 198o's.
General Discussion
• Commissioner Halkiotis thanked Mr. Taynton for including Pre -K information in his
handouts. Schools are serving this population and we're funding it, but it's a whole
different ballgame than K -12, he said.
• Commissioner Jacobs asked if anyone was doing creative thinking about automobile
queuing, Mr. Taynton replied that the significance of this issue is "phenomenal."
He's seen parents in their cars "hop the curb" in order to get in front of the drop
off /pick up line. It's safer for students to ride a bus to school, but our society is car
oriented, Mr, Burriss said that some efforts to address this issue are taking place
through WCPSS's Safe Routes to Schools program. The district is trying to ensure
that all sidewalks from neighborhoods to schools within walkable distances are
connected. Ms. Sharma added that this is a community values issue that is beyond a
school district's power to reverse; we need a more global or regional response, she
said. Mr. Taynton added that he is aware of only one truly "walkable" school in
North Carolina, "and it is located on a military base." In the past, he added,
walkability could be achieved when schools were sited within neighborhood; "issues
of diversity are playing into this as well,"
• Mr. Hartkopf asked if anyone had polling data that might reveal why parents prefer
to drive their children to school. Is it convenience, he asked, people loving their cars,
or something else? He called the phenomenon a "spiral:" fewer people ride the bus,
and so bus routes must be longer to accommodate the few bus riders, which
discourages people from riding the bus. Parents probably are trying to avoid the
long bus rides, he said.
• Ms. Stuckey said that she strongly supports walking, biking and bus riding. It is
difficult to get parents to opt f'or other means than driving for sending children to
school, she said. The City Schools has learned that parents within school walk zones
prefer to drive because they like the 10 -15 minutes in the car with their kids. They do
4
not have the time to walk with their children, and they value the time in the car when
they can be together. Also, she said, many neighborhoods in Chapel Hill and
Carrboro do not have sidewalks, stop signs or traffic signals. People are speeding
through neighborhoods, and it is not safe for students to walk. An additional
challenge is the number of buses: the district could not accommodate an influx of
riders if a majority of parents and students switched suddenly from cars to the school
bus. Finally, Ms. Stuckey said, it would be very hard to tell high school students that
they cannot drive to school. Nevertheless, she added, she strongly supports walking,
biking and bus riding.
• Ms. Sharma said that wealthier families are more likely to insist on driving to school
than families with lower incomes.
• The Chapel Hill— Carrboro City Schools has a successful partnership with the public
library. One general concern in the community is that elementary students should
not be exposed to certain works of fiction that might otherwise be found in a public
library. District and library officials have "wrestled with who has firs dibs" on how
the shared facility is operated.
• Mr. Taynton said that in Cumberland County the school district's partnership with
recreation programs has been "very successful" in part because the district chose a
larger site in order to accommodate the two sets of users. He added that elementary
fields were equipped with removable backstops because the younger students were
playing soccer but not baseball, while community users wanted to play baseball as
well as soccer.
• Mr. Burriss said that partnerships are most successful when the parties' attitudes are
collaborative. In Wake County, the parties all got together and looked at the cost
savings from sharing relative to renting additional facilities to meet everyone's
needs. Parks and Recreation offered to provide maintenance for the shared athletic
fields because they already had the equipment and staff to do this. Scheduling is left
to two people at the staff level, the policy makers are kept out of it, "and it works."
The high school facilities are used "all the time" for team practice, and the local
governments accept this and schedule community uses around the school's needs.
But at the same time "the principals are flexible." The point is that we do not come
to the table for the purpose of confrontation; we come to make it work for all of us.
• In response to a question from Ms. Stuckey, Mr. Burriss said that WCPSS is using
artificial turf in game fields but not on practice fields.
• Mr. Burriss added that the best way to approach joint use is to master plan the site
first, and then to divide the uses afterward. "Take a twenty acre parcel, master plan
the campus, and then split it among the partners." There may be different
ownership of different portions of a parcel, he said, and /or it may be that different
users rent different spaces from each other.
• The attorneys should be involved ahead of time to work out all the insurance and
legal arrangements, he added. WCPSS now has standard partnership agreements
that it uses for its joint use initiatives.
• Mr. Taynton said that parties may be motivated to share facilities when, for example,
a community demands a full sized school gym and a Board of County Commissioners
does not fund it. This then threatens classroom size and gives the school district
reasons to find a creative solution.
• In response to a question from Commissioner Halkiotis, Mr. Burriss said that the
school district has a rental schedule for its facilities that is based on a full audit of
each facility's costs to the district. Community rentals are an "enterprise system" for
the district, he said. "We even charge the Boy Scouts," he said.
5
• When we buy a site, Mr. Burriss said, we solicit partners who can bring money to the
table. The county and municipalities should be doing their own long range capital
planning, so they know what their needs are. Then, when we meet in the context of a
particular site, we can identify all of the needs and tap each other's resources for the
community's benefit.
• In response to a question from Mr. Link, Mr. Burriss said that municipalities really
did contribute financial resources to the partnership. He gave the example of Cary in
the context of Middle Creek campus ( "a great collaboration "), adding that the
property was divided after the district had completed a master plan for the site.
• Mr. Burriss noted one joint use mistake from his experience in Wake County: in one
instance there was not a sufficient "firewall" between a community center and a
school that had been co- located. Good security is needed between a school building
and another community facility so that people cannot move easily from the
community facility into the school.
• In response to a question from Dr. Pedersen, Ms. Sharma gave a brief overview of
some considerations for environmentally friendly school design and construction.
She is a member of the US Green Building Council. WCPSS decided not to pursue
LEED certification, in part because the district's practices are ahead of those
standards and in part because the certification process is time consuming and
expensive. "The goal is not certification," she said, "the goal is good design." WCPSS
pursues "high performance design" for its schools and this gets the district to its
environmental goals. And we don't make significant changes until after we have
consulted with our maintenance people.
• "We challenge our designers to be sensible," she said. For example:
• The district uses a creative approach to windows to achieve day lighting
without having to install day lighting monitors.
• With a "whole building approach," the district coordinates what it needs from
its mechanical systems while the same time improving the school building
envelope.
• The district was managing its storm water appropriately even before this was
a mandate. We've been saving in operating costs because we would have had
to pay for the nitrogen in our runoff.
• We use common sense design to avoid heat generated from our parking lots.
• We use drought resistant plants (which had to be pursued in tandem with
community education so that people would understand the different
aesthetic).
• We've saved about 40,000 gallons of water a year from using waterless
urinals. These fixtures also are easier to clean than conventional ones. They
are fiberglass instead of porcelain. All of our high schools and middle schools
have been retrofitted with waterless urinals, and all future schools will have
them installed.
• We've installed carbon monoxide monitors in the schools, and use low VOC
paints. None of this is adding costs.
• We've brought the construction industry along with us, and find they are just
as interested in minimizing construction waste as we are in reducing waste
and costs.
Revised (4A8 /o6) Facilitator's Notes
County /Schools Collaboration Work Group
Monday, April 3, 2006
9:0o AM — moo AM
Lincoln Center, Merritt Mill Road, Chapel Hill
Present: Jamezetta Bedford, Shirley Carraway, Randy Copeland, Donna Dean,
Robb English, AI Hartkopf, Barry Jacobs, John M. Link, Jr., George McFarley,
Anita Jones - McNair, Doris Murrell, Neil Pedersen, Steve Scroggs, Cynthia
Pollock Shea, Kathryn Spatz, Lisa Stuckey, Rod Visser, Greg Wilder, Ann
Wilkerson, Andy Sachs (facilitator).
Group members took a few minutes at the start of the meeting for two
miscellaneous matters:
Asset Management Technology - Mr. Hartkopf asked if the County staff had
taken a look at the information on asset management technology from
Dillman Management Group. Mr. Link said that he had not yet done so, and
asked Mr. Hartkopf if there were a deadline for this. Mr. Hartkopf said that
OCS is going to purchase paper in the early Fall and he hopes CHCCS and the
County would be able to make a well - informed decision about a joint bid
process before then. Mr. Link asked Ms. Dean to pursue the matter with the
OCS finance staff.
Joint OCS- CHCCS -BOCC Meeting - Mr. Jacobs asked what the process will be
for establishing an agenda for the April 25, 2oo6 joint meeting of the Boards
of Education and County Commissioners. The group agreed to send agenda
topics by email to Mr. Sachs ( asachs(a)disputesettlement.org), who will
organize the topics into a draft agenda and distribute that draft agenda to
Collaboration Work Group members.
Sustainability in UNC -CH campus construction and maintenance
Cynthia Pollock Shea, Director of the UNC -CH Sustainability Office, gave a
presentation and fielded questions for about thirty minutes. She distributed
UNC -CH's 2005 Campus Sustainability Report, which elaborates on the points
she made in her presentation:
• One of the University's goals is to remove about 20 acres of surface parking,
half of which will be replaced by new green space and half by new buildings.
• Rams Head Plaza includes a parking garage with a "green roof." The roof is
designed to absorb and reuse rainwater, to serve as community gathering
space, and to provide a pedestrian connection between the northern and
southern ends of campus. Another goal of the mixed use project -- which
includes a dining hall, sports cafe, game room, recreation center and grocery
store within walking distance from 8,00o residential students and most
campus classrooms — is to provide healthy food for students, for less money,
without driving or taking the bus.
University projects are reducing energy use, reducing greenhouse gas
emissions and reducing reliance on single occupant cars. For example, more
than 5 million rides are provided annually through Chapel Hill Transit, of
which UNC is the largest funder. She noted however that housing prices are
leading campus faculty and staff to live beyond the bus lines.
The Commuter Alternatives Program enrolls about 70o employees who
voluntarily give up campus parking permits (they walk, bike, use public
transit, carpool, vanpool, or use park and ride) in return for emergency
rideback service anywhere in Chapel Hill and Carrboro as well as other
services and discounts.
• Volkswagen Beetles are available on demand for a $5.00 /hour fee to
departments, and students and employees over 21, who join the campus
"zipcar" program. A bicycle pump has been installed on the front of the
Student Union to assist bike commuters.
• Last year, 41% of the campus's total daily trash was recycled or composted.
Another of the University's goals is to avoid any increase in the volume, rate
or pollutant load of'stormwater. The campus is installing porous pavement
for its parking lots and is considering forest restoration at the edges of
developed areas.
The School of Nursing addition is the first building in the UNC system to
apply for Leadership in Energy and Environmental Design (LEED)
certification. This project includes a "cool roof' with reflective surface to
reduce the urban heat island effect, and a green roof design that will manage
stormwater and provide a patio for nursing students.
• UNC has installed water free and ultra -low flow (0.5 gallons per flush) urinals
in buildings across campus.
• 25% of the electricity and all of the steam used at UNC is generated on
campus at the cogeneration (combined heat and power) plant on Cameron
Avenue. The plant generates twice as much energy from a pound of coal as a
traditional coal -fired plant that does not capture the steam.
• The campus will use a new "thermal energy storage system" so that it can cool
water at night, when electricity costs and overall demand for electricity are
lower than day time costs and demand.
• Students have voted to raise their own fees in order to invest in campus
renewable energy projects.
• Metering and sub - metering (by floor and wing) is enabling UNC to better
understand when and how electricity, steam and chilled water are being used.
Students are being educated about their energy use through sub- metering.
The information can be tied into curricula, and competitions across dorms
and floors can lead to further reductions in energy consumption.
Better information is enabling the University to compare energy intensity
across building types. The average lab building uses more than four times as
much energy per square foot as the average classroom, administrative, or
residential building. Data is enabling the University to identify buildings that
should be the highest priorities for energy upgrades.
County/Schools Collaboration Meeting (April 8, 2005) 2
• Aspects of the U.S. Green Building Council's LEED guidelines are applied to
every project on campus.
• The best opportunities to save energy come during the design phase. UNC
selects designers who can help the campus meet its sustainability goals.
• Other public agencies have taken sustainable design to heart. The federal
General Services Administration budgets 55,00o BTU's per square foot in its
building design process.
• School districts can compare their facilities' energy consumption against
national averages (normalized for differences in climate) using two tools
developed by US EPA through its Energy Star program. Target Finder is used
during school design, and Portfolio Manager is used for existing buildings.
• Highly recommended reading: The Ecological Engineer (Volume One: KEEN
Engineering) by David R. Macaulay and Jason F. McLennan (Ecotone
Publishing Company).
• Pickard's Mountain Eco- Institute, located eight miles west of campus, is a
field site for UNC students pursuing degrees in Environmental Science or
Environmental Studies. It focuses on renewable energy, sustainable
agriculture, natural building, and biodiesel production.
Following the presentation, Dr. Pedersen asked Ms. Shea about grant sources
that the districts might tap to fund sustainability projects. She said that students
have voted to raise their own fees in support of campus sustainability. First
collected in fall 2004, the fee generates some $193,000 annually. She added that
the State Energy Policy Council approved a $137,000 Clean Technology
Demonstration Grant in support of a solar hot water heating system on the
renovated Morrison Residence Hall. Also, the Higher Education Bond provided
$ro million for stormwater management on campus. Finally, she suggested that
officials research the Kresge Foundation and the McAdams Group
[http: / /Nvww fundinggreenbuildings.com].
Mr. Link asked how much of green building design is incorporated into the
specifications during the public bidding process for design and construction
services. Ms. Shea said that it is normal, for example, to document in
specifications the percentages that are desired for recycled steel. She said that a
government can specify a radius for locally sourced materials (UNC uses 500
miles), to reduce materials transportation impacts. Specs also can call for
minimal off- gassing from paints, carpets and adhesives. Third party certification
bodies, such as the U.S. Green Building Council, provide standards that can be
incorporated into design specifications.
Mr. Jacobs asked about the cost of green roofs relative to more traditional roofing
and stormwater retention methods. Ms. Shea said that there are added costs with
green roofs, but that they add value from their thermal insulation and the green
space they provide. The School of Nursing had its own funding to support their
green roof'.
County /Schools Collaboration Meeting (April 8, 2005) 3
Schools and Local Recreation Programs
Three invited speakers as shown below gave ten minute presentations each,
followed by a question and answer period with Work Group members.
Robb English Chair Orange County Recreation and Parks Advisory Council
• County recreation programs use Orange High School's wrestling room,
football field for games (but not practice), and tennis courts and track (during
non - school hours).
• Cedar Ridge serves as the back -up location for the jazz festival.
• The youth basketball program plays at the County's central and northern
recreation centers, but not any of the OCS facilities because program
organizers consider the rental costs for OCS facilities to be too high.
• The County's northern recreation center is used for youth basketball practice,
but not for games because the floor is carpeted. All of the youth basketball
games are played at the central center. One implication of this is that other
recreation activities, such as pick -up basketball games, cannot take place at
the central center as often as desired.
• The Advisory Council is interested in providing indoor athletic leagues but no
facilities exist to support this.
• County recreation programs would need additional facilities, even if all the
space sought by the Advisory Council from OCS were available for community
recreation. What's needed is a multi -use indoor facility, but it is challenging
to find a site that is served by water and sewer.
• The Advisory Council would like to have access to more OCS facilities for
informal play on weekends. Some schools already are available for this, but
others are not. For example, the track at Cedar Ridge is not accessible on
weekends. Some playgrounds are not accessible on weekends.
• The Advisory Council understands the need to pay fees to OCS for formal
athletic events, but its current understanding of the fee schedule leads it to
conclude that OCS facilities are cost prohibitive for non - school community
recreation programs. His understanding was that there is a one -time annual
application fee, a facility fee, a custodial fee, and a utilities fee, but later in the
meeting Ms. Wilkerson said that there are two fees to use district facilities: a
$30 processing fee, which is not charged to the County's recreation
department, and a custodial /use of facility fee.
• The Advisory Council would like access to OCS cooking spaces for home
economics programs, and theater spaces for community drama. Last
summer, Orange High was used for community theater in exchange for a fee.
"We understand the need to charge but we want to be able to negotiate the
fee," Mr. English said.
• The County shares its facilities with the schools, he noted, for example CHCCS
has used the Homestead Center for meetings.
In response to Mr. English's presentation, Ms. Wilkerson said that there are two
fees to use OCS facilities: a $30 processing fee, which is not charged to the
County's recreation department, and a custodial /use of facility fee.
County/Schools Collaboration Meeting (April 8, 2005) 4
Mr. Copeland said that there is not enough youth recreation programming for
rural Orange County. He asked if the Advisory Council had any plans for
addressing this, should OCS make its facilities more available for non - school
community recreation activities. Mr. English said that the Advisory Council
would want to expand youth baseball in particular, and other recreation
programs for all rural residents.
Mr. Hartkopf said that OCS needs to have more dialogue with the County's
recreation and parks department. He explained that OCS needed to raise its
facility rental rates because utility costs for the schools were significant.
Doris Murrell Chair Carrboro Recreation and Parks Commission
Ms. Murrell listed the many ways that Carrboro recreation programs use
CHCCS school facilities, including:
• Chapel Hill High football field for youth games,
• McDougle Middle School for basketball, and infrequently the
school's music room for music camp,
• Culbreth Middle School, Phillips Middle School, Frank Porter
Graham Elementary, Estes Elementary, and Sewell Middle School
between October and March for youth basketball,
• Carrboro Elementary year round for its stage and classrooms
• Carrboro generally uses school facilities Mondays through Fridays
after 6:0o PM, Saturday mornings through the late afternoons, and
Sundays in the afternoons.
During the following months, the following hours were used and fees paid to
CHCCS by Carrboro for non - school community recreation programs (fees
incurred range from $7.61 /hour to $15 /hour, plus a $30 per site processing
fee):
• July 2005, 96 hours, $730
• August 2005, 26 hours, $198
• September 2005, 4o hours, $660
• October 2005, 99 hours, $1575
• November 2005, 319 hours, $4875
• December 2005, 234 hours, $3520
• January 2006, 441 hours, $3540
• February 2oo6, 382 hours, $5732
• March 20o6,162 hours, $2400
• Some of the costs going from the Town to CHCCS are offset by the district's
use of Town facilities. For example, McDougle uses the Town's tennis courts
for practice and games, and periodically CHCCS uses the Century Center,
County /Schools Collaboration Meeting (April 8, 2005)
• The Town of Carrboro owns no gyms. All of its indoor athletic programs are
conducted in school facilities.
• The Recreation and Parks Commission would like access to schools in the
afternoons and early evenings. It receives many complaints from the
community about how late practices must be held.
• The limiting factor in Carrboro's recreation programming is space. There is
strong interest in expanding programs for adults and youth, and plenty of
volunteers, "The Department is concerned, and the Commission is
concerned."
• There is a need for afternoon programs for parents and teens. In particular,
the Commission would like to provide after school programs at McDougle
Middle School.
• The money for public recreation programs and for public schools "all comes
out of the same purses," Ms, Murrell said. We therefore need to share across
the schools and the recreation departments. Working together, the schools
and recreation programs can help each other obtain funding, "I hear this on
the state and federal levels" in the forums I'm involved with beyond my
service in Carrboro, she said.
• The Commission is concerned about losing some of the space to which it now
has access. McDougle is going to move its wrestling program to its gym.
• Many young people do not have adults at home for them when they get out of
school. They need recreation programs as early in the afternoons as possible,
to keep them busy, out of trouble, safe and healthy.
In response to Ms. Murrell's presentation, Mr. Copeland asked how CHCCS
secures its facilities when making buildings and fields available to non- school
community programs. Dr. Pedersen said that the district requires a custodian to
be present, either from the school or one provided by the user, Ms. Bedford said
that the district's gyms, anticipating community use, are designed with separate
offices and bathrooms so that the rest of the building can be sealed off from non -
school users. Ms. Stuckey added that all spaces that the community might use for
non - school functions -- the library, gym, auditorium and cafeteria — are self -
sufficient, so that the academic, sections of the building may be locked. The
teachers have legitimate concerns about classrooms and instructional materials
not being disturbed, she said.
Mr. Copeland agreed that recreation and schools funding "all comes from the
same pocket." An implication of this, he said, is that fewer dollars will be
available for education if the school districts pay for non - school community
recreation programs. "We need to put our heads together with the County to allot
County /Schools Collaboration Meeting (April 8, 2005) 6
parks and recreation funds to the schools," he said. "We wrestled with this when
we were talking about the new fees." Ms. Stuckey said that CHCCS is not
covering it costs from the fees it charges to non - school users.
Mr. Hartkopf said that OCS has concerns about securing its facilities against
vandalism. Access for non - school community users should be addressed through
the three boards' current reconsideration of the County's construction standards,
he said.
Dr. Carraway said that OCS has considered asking the County for a flat fee to
cover non - school community recreational users of school buildings and fields.
"But somebody has to be responsible" for protecting the facilities, she said. In
earlier discussions, the Recreation and Parks Department wanted to use their
own people to protect the facilities. OCS has not found this acceptable because it
has the ultimate responsibility for making sure that the buildings and fields are
ready for teachers and students. The primary purpose of these facilities is
education, she said.
Dr. Carraway said that she is willing to talk with the County about these matters.
She said that one set of issues needing consideration is the space requirements of
the district's pre - school programs, especially for playgrounds. We really need to
sit down and talk about this, she said.
Kathryn Spatz Director Chapel Hill Parks and Recreation Department
The Town of Chapel Hill and the Chapel Hill- Carrboro City School System
have a 30 — Year Joint Use Agreement that expires December 31, 2007.
Under that agreement, the Town paid for the development of the following
CHCCS facilities, and so the Town programs those facilities:
• Lincoln gym (most school days this is used by teachers for adaptive
physical education).
• Lincoln pottery studio space (anticipate this will probably not be
renewed due to school space demands. We are interested in gaining
access to studio space at Chapel Hill High).
• Culbreth athletic fields
• Ephesus athletic fields
• Phillips athletic fields (not lighted, Town has not used in many years)
• The Town and CHCCS do not charge each other for use of outdoor facilities,
and this arrangement has worked out well. The most important part of
malting this work for us is ensuring good communication across the
maintenance staffs.
Separate Agreements between the Town and CHCCS address:
o Scroggs athletic field, use of multi - purpose room, and use of school
space (or equivalent in another school) for summer programming. The
Town pays for the lighting and irrigation of the athletic field.
County/Schools Collaboration Meeting (April 8, 2005) 7
• Rashkis gym and use of school space (or equivalent in another school)
for summer programs). The Town contributed funds so that the school
would have a full sized gym. The gym has its own entrance and storage
space apart from the school's.
• Phillips tennis courts (formal agreement expired, cooperative
relationship continues — anticipate folding this into renewal of 30 year
agreement).
• Not part of formal agreement but the Town's and district's practice has been
to charge each other 50% of normal fees for use of indoor space (including
pools) when operating classes and programs. There is no charge for use of
indoor facilities for meetings, Based on ongoing dialogue between the Town
and CHCCS, we expect this to continue.
• Generally speaking, CHCCS uses Town facilities more than the reverse. This is
primarily for pool time, both at indoor Community Center (swim teams) and
outdoor Hargraves Center (summer day camps),
In response to Ms. Spatz's presentation:
Mr. Link said that written agreements for sharing across County and school
facilities were very important. He said that the written agreement between OCS
and the County for the Orange High School tennis courts is working well.
Mr. Link said that it is reasonable for citizens to expect to use school buildings for
non - school community programs, and it is reasonable for the school districts to
be reimbursed for added direct costs, such as security. Utility fees and access fees
are "blurry," he said, because those costs are not specified in District or County
budgets. We can't show that those costs have or have not already been paid for.
Mr. Hartkopf said that the costs ought to be calculated programmatically and
over a number of years, as opposed to costing out each individual instance of
non - school recreation use. For example, instead of waging "turf battles" over the
use of a football field, he said, we should identify the capital and operating costs
associated with getting the fields ready each year. Similarly, if the County wants
an adult basketball program then it should think about how to make that work
programmatically over, say, 30 years. Programmatic costs can be amortized over
longer periods of time.
Mr. English, making sure he understood, asked if OCS would want to know, for
example, all of the space needs associated with an adult athletic league over the
long term. "Since Orange High is packed right now, clearly what is needed is
additional indoor space," he said. Mr. Hartkopf answered that the information
would go to the Board of County Commissioners, not OCS.
Mr, English added that decision makers should think about installing artificial
turf at school athletic fields. It holds up better, and it lasts year round, he said,
County/Schools Collaboration Meeting (April 8, 2005) 8
Although the up front costs are higher, he said, it might be economical over the
long term. Ms. Stuckey said that on a recent campus tour with her daughter she
learned that American University has put down artificial turf on a heavily used,
multi - purpose field, "Over use is a significant limitation for us" she said, "let's
take a look at this." Ms. Spatz added that artificial turf extends the time when
fields can be used, Mr. Hartkopf said that it is cheaper to maintain and so might
from a programmatic perspective be a good investment.
Mr. Hartkopf said that the basketball hoops have been taken off the poles at
Hillsborough Elementary to discourage older kids from congregating on those
courts. "I've been told that hoops lead to condoms and needles," he said. The
proper response to this would be to reinstall the hoops and provide security for
the courts by the Hillsborough Police Department, he said. "But someone has to
be responsible for policing the area if it is going to be used," he said.
Ms. Bedford said that the CHCCS Board of Education recently received a parks
and recreation report. "We know that Carrboro is concerned about the hours that
the schools are accessible for the community," she said. "We want to reach out
and we want to plan together. We do not have the funds, but we have to plan."
Ms. Bedford added that special populations and middle schoolers in the summer
need more hours of programming. "School facilities might be able to assist," she
said, "and it will be a long term process."
Mr. Scroggs asked everyone to note that the demand for using school facilities is
not only coming from local parks and recreation programs. goo organizations —
including churches, the Greek Festival, private arts and crafts organizations,
"improv" groups, a filming company and the Cary Ballet — used CHCCS facilities
last year for over 9,00o hours. Ms. Murrell asked Mr. Scroggs if CHCCS gives
priority to any of those users. He replied that school users come first, then public
recreation programs, and then organized (as opposed to ad hoc) groups. "I don't
think we have ever bumped parks and recreation for a private user," he said.
Mr. Link said that taxpayers have spent about $300 million on schools over the
last 15 years, and all together the three jurisdictions represent about a $500
million pool of community resources. "No doubt we can provide the security that
is needed" to improve the community's access to school facilities. " He recalled
the access to Duke University's basketball courts that he and his friends enjoyed
in the 196o's while growing up in Durham. "We saw it as a right to use those
courts. For our citizens it is a right, and we need to get back to that,"
Mr. Hartkopf said that he wants to see by the next Collaboration meeting an
inventory of OCS facilities that the County Parks and Recreation Department
wants access to, and "what it would take to make it so." The list should reflect the
shared perspective across the district and department, he said. Mr. Jacobs asked
if CHCCS and the Chapel Hill and Carrboro recreation departments could do the
same sort of survey. The two groups could then report back to the Collaboration
Group in the fall, he suggested. Mr. Hartkopf reiterated that the information
County /Schools Collaboration Meeting (April 8, 2005)
should be presented at the next Collaboration meeting so that action could be
taken sooner rather than later.
Mr. English asked for more information about OCS's security concerns. He
pointed out that Grady Brown and New Hope elementary schools are both
fenced. Dr. Caraway explained that those fences were installed as a matter of
routine school design, but that other OCS schools are unfenced, open to
community use, and used very much. She said that OCS and the County
Recreation and Parks Department needed to "put all of the information on the
table" as they work together, including costs, school designs, security concerns
and access concerns.
Society has changed, Dr. Carraway added. People no longer see school facilities
as being their own. Instead, some people who gain access "tear the buildings up,"
and designs need to take that — as well as the community's interest in recreation -
- into consideration. Mr. Jacobs said that community leaders needed to educate
people about school facilities, that indeed schools do belong to everyone and
therefore everyone has a responsibility for taking care of them.
Mr. Jacobs asked the school officials if the districts use SportsPlex. Dr. Pedersen
and Dr. Carraway each replied that their swim teams use the SportsPlex. Both
said that their respective high school athletic departments arrange for whatever
fees are charged by SportsPlex, and noted that the hours available to the schools
were "odd." Ms. Wilkerson added that the Dolphins use SportsPlex during
intercession (paid for from their own budget). Dr. Carraway added that OCS uses
the facility for Project Graduation.
Dr. Pedersen clarified, in response to a question from Ms. Stuckey, that CHCCS
playgrounds — when not in use by elementary school after school programs -- are
always open to the public, and that -- except for at the high schools -- the
Districts' athletic fields also are always available. Ms. Stuckey asked if the
CHCCS athletic facilities have been vandalized. Mr. Scroggs said that some off -
the -road vehicle drivers have torn up some middle school fields after it has
rained, but that he is more concerned about people walking their dogs (and not
cleaning up after them) on the running tracks. Dr. Pedersen said that vandalism
had been an issue at Scroggs Elementary. "The Town erected a locked, ro -foot
fence at Scroggs in response to some problems," he recalled.
Ms. Murrell asked the officials to appreciate the importance of community
recreation in the battle against childhood obesity. She said that federal funding is
available for recreation through some of the federal educational grant programs,
and pointed out that community recreation programs are especially needed
during the summer when the schools' physical education programs are not
offered. "Recreation programs for young people should not stop when the
schools out," she said.
County/Schools Collaboration Meeting (April 8, 2005) 10
Mr. Copeland asked Mr. English to describe in writing for the OCS school board
the expansion programs that would result from any expanded access to OCS
athletic facilities.
County/Schools Collaboration Meeting (April 8, 2005) 11
ORANGE COUNTY SMART GROWTH ATTRIBUTES
FOR USE WITH PRIVATE AND PUBLIC PROJECTS
(UNADOPTED)
ENVIRONMENTAL
➢ Water Reuse (Building and Site)
3.2 -3,4
➢ Solar Lighting 4,4
➢ Solar Heating 4.4
➢ Environmental Protection 2.6
(Trees, Streams, Thermal Shading)
➢ Xeriscaping 3.1
➢ Recreation and Open Space
TRANSPORTATION
➢ Pedestrian Friendly & Connectivity
2.5
➢ Public Transit (Park -and -Ride Lots)
2,5
➢ Bicycle Plan 2.5
➢ Internal Traffic Capture
➢ Reduced and Shared Parking 2.5
Innovative Transportation and
Traffic Systems
(Transportation Demand
Management)
➢ Access Management
COMMUNICATION
➢ Stakeholder Involvement
➢ Public /Private Partnerships
LAND USE
➢ Community Use /Events
➢ Joint Use /Mixed Use
➢ Compatibility with Adjacent
Uses
BUILDING AND SITE DESIGN
➢ Value Engineering 5.4 -5.9
➢ Low Maintenance /Life Cycle 5.9
➢ Crime Prevention Through
Environmental Design (CPTED)
➢ No Light Pollution 2.9
➢ Recycling and Recycled Products
5.1, 5,2, 5.5
➢ Compact Design (Multi -story
Building)
➢ Shared Facilities
➢ Parking Lot Design
CONSTRUCTION
➢ Low Impact Design 2.2 2.6
➢ Erosion and Sediment Control
(Stormwater, Bio- retention) 2.1
➢ Use and Reuse of Existing
Infrastructure/ Redevelopment 2.3
Attributes in bold type are those included in the Orange County Smart Growth Addendum to
the High Performance Guidelines. Those in non -bold type are attributes previously identified by
Planning Staff and which are included in the Guidelines. The number next to each attribute
corresponds to the section number in which it can be found in the Guidelines.
Policy Code: 9040 High Performance Building Design
The Board of Education supports the construction of school facilities that are designed to be cost - efficient, durable and sensitive to the
environment. These criteria can only be met when an integrated approach to design is used from concept introduction to building
conmrissioning. The Board of Education takes its role as stewards of taxpayer funds seriously and supports efforts to design and construct
schools that not only are cost efficient to build but will reduce operational expenses over the life -span of the building.
The Board of Education supports the definition of High Performance Schools provided below and will incorporate it during the design and
construction phases of school development. High Performance Schools (HPS) are designed to improve the learning environment while saving
energy. materials and natmal resources.
Tire Board desires that the following design characteristics ofHPS be incorporated into every school design to the extent feasible, recognizing
constraints associated with budgets, sites and other such factors_
Develop in an Appropriate and Environmentally Sensitive
Orientation for energy conservation
Conservation of natural areas
Respect for resource conservation
Balanced use of fill or excavation
Respect for flood plains and flowage
Reduce the Use of Water
Use of low volume toilets, faucets, showerlieads and irrigation
Monitor water usage
Provide High Efficiency HVAC and
Install high efficiency boilers and chillers
Install T -8 lighting
Provide solar powered
Provide motion detector lighting
Consider daylighting
Provide adequate insulation
Design 4 pipe HVAC
Use Materials That Conserve Raw
Designate area for recyclable materials
Use recycled material in construction where
Divert landfill debris from construction sites
Recycle building material to the next project
Promote Positive Indoor Air
Increase outside air
Reduce pesticide use
Reduce mold and mildew
Reduce or eliminate water
Provide appropriate HVAC
Install non -toxic building materials
Limit carpet use
Provide Balanced Temperature
Balance delivery of HVAC
Install accurate
Reduce classroom
Install appropriately sized
Design the School for Visual
hrcrease outside or natural light through daylighting
Design lighting to eliminate glare and distortion
Provide consistency in lighting color
Design connections through windows to the
Limits Excessive
Limit excessive exterior noise
Limit excessive HVAC noise
Lint proximity to excessive interior
Limit hallway noise
Appropriately place classrooms that are noisy by their content
Training for All
Provide training for custodians, teachers and principals
Commission the building (meaning that all systems work as
Involve maintenance personnel in the final approval and walktluough stage
Building
Review of all operating
Review of projected energy use
Collaborative effort with owner, contractor and
Designed For
Design allows for observation and entry control
Design allows technology surveillance
Provide single entry points for
Design visible parking areas from administrative
Design lock down points for
Encourage Community
Design media centers, multi- purpose areas, art rooms and cafeterias that are accessible to the
Provide adequate parking for visitors
Provide Stimulating
Create a sense of pride by the school
Provide a focal point for the community
Lift teacher, student and parent morale
Show concern, value and care for the entire school community
In order to accomplish as many of the desired outcomes as possible, the administration will develop regulations that will be incorporated from
the start of each new school design phase and followed through to construction completion and building commissioning Regulations will be
derived directly from or used in combination with the Triangle J LIigh Performance Guidelines,
School Board Policy 9020 speaks to the instructional aspect of school design and the educational specifications required and should be
incorporated in any planning effort with the regulations contained within.
Adopted: 3/21/02
Regultttious
Site
21 Erosion and Sediment
• Design a system that controls and reduces the amount of erosion and runoff from the
• Stockpile topsoil for later
• Prevent sedimentation front entering sewers or
12 Site Selection
• Provide 100 foot buffers from any wetland area and 50 feet from any free flowing water
• Building can be sited no lower than 5 feet above the 100 year flood
• Avoid agricultural land as defined by the Farmland Trust
• Avoid land with extreme slopes or hill
2.5 Alternative Transportation
• Locate building within 1/2 mile of an existing or planned trail, greenway, bikeway or bus
• Provide bike racks and storage for 10% of the building occupants if appropriate
• Provide preferred parking for carpools and alternative
• Provide easy bike and pedestrian access to the building
16 Site Disturbance
• Preserve a minimum of 30% of the site in undeveloped space if possible without reducing programmatic features of the
• Ensure that any cultural landmarks as identified by the state or local government remain undisturbed
2,7 Stormwater
• Implement a stormwater management plan that does not increase the rate or quantity of runoff from the
2.8 Heat Islands
• Provide shade (within 5 years) on at least 30% of non -roof impervious surface on the site or use an open grid pavement system, with less
than 50% impervious surface, for 50% of the parking area
• Use high reflectance and low emissivity roofing on 75% of the roof area
2,9 Light Pollution
• On school maintained and controlled land, design exterior lighting that the cutoff angle does not exceed 45%
• Design lighting to prevent reflection onto another property
Water
3.1 Water Efficient
• Reduce potable water consumption used for landscape irrigation by 50% by using drip systems, well water or storm water
• Limit landscape irrigation and use drought resistant
3.2 Wastewater
• Reduce municipally provided potable water for building sewage flow by using gray water or waterless
3.3 Water Use
• Reduce aggregate water use by a minimum of 20% than the base, not including irrigation, after meeting EPA 1992 fixture performance
requirements, Smith Middle and Scroggs Elementary would provide baseline use data
Energy and
4.1 Minimum Energy
• Design building to meet ASHRAE/IE^SNA 90 1, state or local energy codes, whichever is more
4.2 CFC
• Zero use of CFC -based refrigerants in HVAC
• Check for other CFC materials, products and systems and make sure that all are CFC -
4.:3 Optimal Energy Efficiency
• Increase energy performance by a minimum of 20% in new buildings and 10% in existing structures above those described in 4.1 as
demonstrated by simulation using Energy Cost Budget Method described in section I 1 of ASHRAE /IESNA 90 1
4.4 Renewable Energy
• During building design, consider the use of high temperature solar or geothermal assisted technologies to provide a portion of the total
energy use of the building
Material and
5.1 Storage and Collection of
• Provide an easily accessible location that serves the entire building for the collection, separation and storage of
5.:3 Construction Waste
• During the design process, develop a checklist that focuses on the reduction of construction waste from a design
• Develop a waste management plan that includes a reuse area, recycling area for separation, and a lunch area that provides for
• Recycle or salvage at least 75% of grading and clearing debris by weight
• Recycle or salvage at least 50% of construction and demolition debris by
5.4 Resource Reuse
• Specify salvaged or refurbished materials for a minimum of 2% of the building materials excluding furniture, fixtures and
5.5 Recycled Content
• Specify that a minimum of 20% of building and site materials contain an aggregate average of 20% post - consumer content or 40% post
industrial content
5.6 Local Materials
• Specify that a minimum of 20% of building and site materials are manufactured regionally within a 500 mile radius
5.9 Durable
• Review materials used in the building for durability to ensure appropriate life cycle costs for roofs, HVAC, structure systems, finishes,
furniture, fixtures and equipment
Indoor Environnnent
61 Minimum Indoor Air
• Meet the minimum requirements of standard ASHRAE 62 -1999, Ventilation for Acceptable Indoor Air
• Explore installation of CO monitoring systems if called for
6.2 Tobacco Smoke
• All guidelines met
6.3 CO2 Monitor fng
• Install a permanent CO2 monitoring system with a concentration towards high occupancy areas with parameters set at no more than 530
parts per million when compared to outside air or 1,000 parts per million for indoor air
6.4 Ventilation Effectiveness
• For mechanically ventilated buildings, design systems that result in air exchange effectiveness greater than 0.9 as determined by
ASFIRAE 129 -1997
• In building renovations, continue the same exchange effectiveness
6.5 Construction IAQ
• During construction, meet SMACNA IAQ guidelines and protect stored on -site or installed absorptive materials from moisture
• Replace air filters regularly to maintain system cleanliness during construction and just before occupancy
• Flush the building with 100% filtered and conditioned air for a period of not less than 30 days prior to occupancy as schedule
6.6 Low - emitting Materials
• Meet or exceed VOC limits for adhesives, sealants, paints, carpets and composite wood products using the following
• South Coast Air Quality Management Rule
• Bay Area Air Resources, Reg 8 Rule
• Green Seal
• Carpet and Rug Institute Green Label program
6.7 Indoor Chemical and
• Design to minimize cross contamination of regularly occupied areas by using grates and grills for dirt and
• Separate outside exhausts so that no air recirculation occurs from custodial, laboratory or copying /printing rooms take
• Provide appropriate drainage systems for liquid
• hnplement and insure good housekeeping processes within the building
6,8 System Control
• Provide one operable window and one lighting control panel per 200 square feet for all occupied
• Provide controls for individual airflow, temperature and lighting for regularly occupied areas to teachers and staff within accepted
parameters
6.9 Thermal Comfort
• Comply with ASHRAE Standard 55 -1992, addenda 1995 for thermal comfort
• Provide permanent temperature and humidity monitoring to allow operators to control and adjust
610 Daylighting and
• Achieve a minimum Daylight Factor of 2% without creating cooling problems due to excessive glazing, in 75% of all space occupied for
critical visual tasks excluding low occupancy support areas
• Achieve a direct line of sight to the exterior from 90% of all regularly occupied spaces
611 Contaminant Monitoring
• Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfur dioxide or fungus and
6.12 Acoustic Quality
• Design and select materials that generate less noise and those that dampen noise during the construction
• Reduce noise generating equipment so that the maximum decibel reading level at the property line is
• Meet all local noise
Commissioning
A. Training
• Provide training to all employees about the systems that exits, these include the
• I-IVAC
• Lighting systems
• Plumbing and water conservation
• CO2, temperature, and other monitoring
• Passive or active solar, geo- thermal or bio mass
• Irrigation systems
• Control and management
B. Review
• Provide all stakeholders with review opportunities before occupancy of the
• Provide all stakeholders with an opportunity to review the building after one year of occupancy
• Provide data concerning temperature, humidity and energy consumption to all stakeholders after I month, 6 months, 12 months and 24
months
• Require all stakeholders to use HPS features as designed or to report problems immediately to responsible
Each architect and contractor employed by the Board of Education shall provide the Board with written documentation verifying their
compliance with the guidelines presented both during the planning and construction phase of the building Architects and contractors will
provide at the bidding phase their experience related to high performance school standards, If, due to the issue of excessive costs or site issues,
a guideline cannot be met, the architect or contractor must submit written justification to the Superintendent or designee as well as any
alternative plans to reach the desired outcome. Architects and contractors are also required to meet the requirements of Policy 9010- Site
Selection and Policy %L2()-Facility Design.
Chapel Hill - Carrboro City Schools
Budget Presented at ORANGE COUNTY SCHOOLS
Public Hearing 4/17!2006 LOCAL CURRENT EXPENSE 2006 -07
PROJECTED BUDGET
4/17/06
4441�,�
Mandates /Critical Needs
Salary Increase 5% Certified, 3% Other personnel $
739,696
Matching Social Security
56,587
Matching Retirement
37,803
Utilities
50,000
Charter Schools Growth
83,282
Continuation Budget (Funded from fund balance 05 -06)
422,401
TOTAL MANDATES /CRITICAL NEEDS
1,389,769
Current Expansion or New Initiatives Budget 2006 -2007
Human Resources
2 High School Elective Teachers
120,092
1 Partnership Academy Social Studies Teacher
60,046
3 AVID Teachers
180,138
3 AIG Teachers
180,138
2 JROTC Teachers
120,092
Contracted Groundskeeping Crew
150,000
.20 2 months employment for band directors
12,010
Curriculum and Instruction
AVID Supplies & Materials
60,000
JROTC Supplies & Materials
60,600
Science Kits for inquiry-based science (K -8) & Materials
60,000
Literacy Support
12,000
Auxiliary
Transportation Fuel & Repair Parts
20,000
TOTAL EXPANSION OR NEW INITIATIVES BUDGET
1,035,116
Unfunded Current Expansion or Initiatives Budget 2005.2006
Human Resources
2 High School Teachers (Freshman Academy)
120,092
1 Language Arts /Social Studies Specialist (12 months)
72,055
.80 Psychologist
48,037
1 Plumber
38,314
Increase Tenured Teachers Supplement
159,270
(1% at 15 years of service; 2% at 20 years of service; 3% at 25 years of service)
Curriculum and Instruction
Textbooks
50,000
Central MICASA After School Program
44,000
TOTAL EXPANSION OR NEW INITIATIVES BUDGET
531,768
GRAND TOTAL EXPANSION OR NEW INITIATIVES BUDGET
1,566,884
Reductions
Janitorial Privatization (OHS, CRHS, ALS)
(90,000)
(90,000)
TOTAL BUDGET REQUEST WITHOUT GHMS 2006 -07 $
2,866,653
Budget Hearing 11 at ORANGE COUNTY SCHOOLS
Public Hearing 4/17/2006
LOCAL CURRENT EXPENSE 2006 -07
PROJECTED BUDGET
4/17/06
Gravelly Hill Middle' School Continuation Budget
1
Associate Principal
68,755
1
Guidance Counselor
60,046
1
Nurse
72,056
1
Media Specialist
60,046
1
Gifted Teacher
60,046
1
Art Teacher
60,046
1
P.E. Teacher
60,046
1
Music Teacher
60,046
1
Band Teacher
60,046
1
Technology Resource Teacher
60,046
1
Secretary
33,849
1
Bookkeeper
33,849
1
SIMS
33,849
Property Insurance
10,000
Utilities
200,000
TOTAL GRAVELLY HILL MIDDLE SCHOOL
932,726
One Time Start -Up Costs for Gravelly Hill Middle School
Art Supplies & Equipment
205,356
Athletic Supplies & Equipment
177,710
Physical Education Supplies & Materials
16,820
English Language Arts Supplies & Materials
57,339
Mediafrechnology Materials & Equipment
683,965
Science Department Supplies & Equipment
84,750
Social Studies Department Materials
7,056
Workforce Development Materials
47,756
Foreign Language Supplies & Materials
150
Guidance Supplies & Materials
5,790
Nurse Supplies & Equipment
6,316
Math Department Supplies
14,592
School Wide Supplies & Materials
2,100
Middle School After School Program (Salaries, Supplies & Transportation)
40,000
TOTAL ONE TIME NEEDS GRAVELLY HILL MIDDLE SCHOOL
1,349,700
TOTAL GRAVELLY HILL CONTINUATION BUDGET & ONE TIME NEEDS
2,282,426
BUDGET SUMMARY
2006.2007 BUDGET REQUEST
2,866,653
GRAVELLY HILL MIDDLE SCHOOL CONTINUATION BUDGET & ONE TIME NEE[
2,282,426
TOTAL ALL BUDGET REQUEST 2006 -2007
5,149,079
County Appropriation 2005 -2006
Net Budget Increase (Continuation Budget)
Total Proposed Budget 2006 -2007
Net Increase 19 .38%
19,608,329 County Appropriation Requested 05 -06 21,192,516
3,799,379 Orange County Approved Budget 19,608,329
23,407,708 Difference in 05 -06 Approved Budget (1,584,187)
Net Increase Over Last Year's Request 9.05%
Superintendent's Budget Message
2006 -2007
To the Members of the Board of Education:
Each budget year presents a unique set of external factors that impact the school
district's budget development. In prior years, the state's budget shortfall has been a major
concern, with significant cutbacks proposed early in the process. This year, the state's revenue
picture is brighter; however, it appears that decisions in Raleigh will once again have a
significant impact on our local budget.
Last fall the Governor announced his intent to propose a five percent salary increase to
certified state personnel and a three percent increase to non - certified personnel, Additionally,
the Governor granted a prorated $750 a year raise to certified staff in November 2005 which
was covered by state funds for the current year for state and locally paid staff, but must be
funded by the school districts for locally paid staff next year. These substantial raises are
certainly necessary as teacher salaries have slipped well below tine national average in recent
years; however, a significant amount of new local finding will be needed to find what amounts
to a 7.5% salary increase for teachers.
Proposed salary increases will require almost $2 million to fund. There are four other
major areas of expense in our budget request: (1) costs associated with growth in projected
student enrollment of 338 students; (2) increased costs to continue the current level of services;
(3) costs associated with opening our third high school, Carrboro High School, in 2007 -08; and
(4) costs associated with implementing a new high school schedule in 2006 -07. The specifics
associated with these increases are provided later in the budget message All must be funded
and their costs amount to approximately $4.1 million.
Funding this budget request will require an increase in both the county per -pupil
appropriation and the district tax rate. The additional $14 million in our local budget from
special district tax revenue primarily fiords additional positions for our schools. If teacher
salaries increase by 7 5% and the district tax rate remains the same, then this revenue source is
impacted by only the .3% increase in the tax base The disparity between these two figures
means that the county per -pupil increase must be relied upon to fund mandated salary increases
for positions supported by the district tax. We need approximately a one -cent increase in tine
district tax rate to compensate for the 7 5% salary increase for certified personnel
Table 1 summarizes prior year funding trends for the operating budget since tine 2000-
01 budget year During this five -year period, county per -pupil funding has increased by 16.4%
whereas the state increases have amounted to only 9.6 %. This averages out to approximately a
3% annual increase locally and a 2% annual increase from the state. Such increases do little
more than keep pace with very modest salary increases at a time when more and more is
expected of our schools.
Table I
State and County Operating Revenues
Year
Ended
Membership
County
Funding
County Per
Pupil
State
Funding
State Per
Pupil
2000 -01
9,598
33,201,072
3,459
41,691,685
4,344
2001 -02
9,997
36,937,545
3,695
44,456,004
4,447
2002 -03
10,347
38,044,120
3,677
45,748,986
4,421
2003 -04
10,662
40,192,983
3,770
47,229,446
4,430
2004 -05
10,715
41,756,825
3,897
50,273,178
4,692
2005 -06
1 10,976
44,346,085
4,026
52,425,386
4,759
*County and State funding totals for 2005 -06 are estimates.
Budget Process
The budget process for 2006 -07 requested school -based and central office
administrators to identify areas of shortfall in their operating budgets as well as funding needs
for implementing School Improvement Plans or new initiatives. Input on areas of the budget
where cost savings could be generated was also requested. Capital improvement needs were
also submitted to support the development of the Capital Investment Plan.
The budget requests were reviewed by the administration and shared with the Board of
Education at the February Planning Conference. The identified operating budget needs from
schools and administration totaled $64 million at that time. Further reviews have streamlined
the requests to eliminate overlapping requests between the schools and administration and
requests that were not strongly,justifed. In addition, other potential funding sources were
identified. The items presented in this document represent only those expenses that we consider
essential for maintaining the current level of services and for meeting the goals of the district or
the new initiatives set for next year.
Tire increase requested in the local operating budget is $4,820,694 which is a 10%
increase over the current year's amended local budget of $47,327,435. The largest portion of
the increase (47 %) is needed to fund anticipated salary increases and costs associated with
student enrollment growth The Governor has proposed a 5% increase for certified staff
salaries and 3% increase for non- certified staff: The next largest portion of the increase (18 %)
represents funds needed to continue current services. Costs passed on to the school district,
such as funding for the McDougle Middle School SRO and crossing guards, must be absorbed
to continue the services. Likewise, inflationary increases are needed to maintain the purchasing
power of school and administrative budgets.
The opening of Carrrboro High School is also a substantial portion of the operating
budget request (8 %) as well as the implementation of the seven - period day at the high schools
(12 %). The remaining categories of budget requests collectively total 15 %,
This document does not address any contingency plan if the state discretionary
reduction, which has been in place for several years, continues. We will take the position with
the Governor and General Assembly that the recent reductions in class size have been funded
by the discretionary reduction. With the institution of the lottery and the commitment to use its
revenues to reduce class size, we are hopeful that the discretionary reduction will be eliminated.
This document focuses primarily on the local budget request that will be presented to the
County.
Expenditures
A summary of the new expenditures requested in the 2006 -07 budget is provided below:
Anticipated Salary Increases for Certified and Non - Certified Staff
Salary Increases $1,955,789
The governor is expected to propose a 5% salary increase ($751,559) for certified staff'
and a .3 % met ease for non- certified staff ($3.31,637) An increase in local supplements is
needed to compensate for the salary increase for the state and locally -paid certified staff
($240,330). Locally funded teachers who received the additional $750 pay raise this year were
covered by state funds, but the cost must be covered from local funds in this and subsequent
years ($319,371). The state planning allotment for the district projects 17 new teaching
positions that will require a local supplement match ($91,800). An extra 2% increase for
classified staff is requested because of the meager increases received over the past several
years.
Board Stipends $900
Board stipends were increased in the 2004 -05 budget year by reallocating funds from
the Board's staff development budget line. Prior to last year's increase Board stipends had not
been increased for several years. We are recommending that in this and future years the Board
stipends be increased commensurate with teacher salary increases The 5% increase is certainly
minimal and does not recognize the costs inherent to Board members for their- community
service. In another section of the budget we request funds for high speed Internet service to
board members as well as computers to be placed in their homes if needed.
Costs Associated with Proiected Student Enrollment Growth
Elementary and Middle School Teacher Assistants $ 144,445
The state has projected 338 new students above the 2005 -06 enrollment projection
which will increase the requirement for staff in the schools. Pour new elementary teacher
assistants ($I 15,556) and one new middle school teacher assistant ($28,889) will be needed.
75 Media Specialist for East Chapel Hill High $ 46,017
Last Chapel Hill High School was scheduled to receive a half -time media specialist
position in 2004 -05 based on the Board's personnel allotment formula, but due to a lack of
funding the position has not been allocated, The school has requested a 75 professional
position. A waiver will later be requested to create a permanent substitute position and a 5
classified position to assist with attendance issues,
1.5 ESL Teaching Positions $ 92,034
Growth in the enrollment of students who do not speak English requires an increase in
the number of ESL teachers. The current K -12 ESL teacher /student ratio is 1:34.5. The
additional position in K -12 will reduce the ratio to 1:33.4. The .5 position requested for Pre -K
will certainly help, but the teacher student ratio will still be about 1:55. National guidelines
suggest a student - teacher ratio of 1:20,
Expenses Allocated on a Per -Pupil Basis $ 27,699
Growth in student enrollment requires additional dollars in the budget lines that are
allocated to schools on a per -pupil basis: field trips, At -Risk student supplies, instructional
supplies, technology software, textbooks, media center supplies, and administrative supplies
and postage,
Secretarial Position for Chapel Hill High $ 38,667
Due to student growth, Chapel Hill High School is scheduled to receive an additional
secretarial position to support the additional assistant principal position that was added a few
years ago.
Continuation of Current Services (Inflationary increases and passed -on
costs
The budget request under this heading includes rate increases, areas that are currently
not adequately budgeted, and costs that have been passed on from expiring grants or
discontinued support.
Current McDougle Middle School SRO $ 48,104
This position was previously paid for by the Town of Carrboro. Notice was given last
year that the funding for the SRO at McDougle Middle School would be discontinued for the
2006 -07 school year. The SRO position is considered essential to school safety.
Current Carrboro Crossing Guards $ 36,378
The school crossing guards at Carrboro Elementary and McDougle have also been
funding by the Town of'Carrboro in the past. The guard positions are needed to ensure student
safety.
Utility Increases $ 274,865
A 10% increase in water rates ($40,000), a 15% increase in natural gas rates ($107,602),
and a 7.5 %u increase in electricity ($127,263) require budget adjustments to ensure available
funding to manage the utility bills. In prior budget years the utility budget increases have not
kept pace with actual rate changes. This budget request attempts to keep the utility budgets
adequately funded.
Increased Cost for Errors and Omissions Insurance $ 50,000
This budget line item has not been increased in recent years to keep pace with the
growth in district employees, The current budget is $30,000; the payment for the 2005 -06 year
was $69,080
4
Increased Cost for Unemployment Insurance $ 25,000
The district experienced a significant reduction in the cost of unemployment claims last
year, but the unemployment insurance budget line is still insufficient. The local budget is
currently set at $7,559 and the current year's bill was $23,678. The district's local portion of
the unemployment bill for 2004 -05 was $56,285. Although the actual bill will fluctuate, this
budget request should adequately fund this account if the district continues to appeal
unwarranted claims,
Increased Cost for Workers' Compensation $ 100,000
The workers' compensation insurance budget line has been under - budgeted for several
years. The district's current policy costs $271,824 per year; the current budget is $84,298.
This budget increase represents only 50% of what is actually needed in this budget line.
Additional requests will be made in future budget years until this line is adequately funded.
Subsidy for Child Nutrition Services $ 122,000
The Board of Education approved a $162,000 Child Nutrition Services subsidy for this
current year An additional rate increase of 10 cents will be proposed for 2006 -07 which will
generate $40,000 in revenue reducing the subsidy requirement to $122,000
Increased Cost for Copier Contract $ 85,000
The district is currently under a lease contract with Xerox Corporation for copier
management services Several amendments have been made to the original contract to provide
adequate copier services to all schools including the opening of a new school. The sales tax
cost was inadvertently omitted from the bid proposal and has caused budget overruns. A
portion of the contract is paid from recurring capital funds which were reduced by the county in
recent years adding to the overall shortfall.
5% Increase for Expenses Allocated on a Per -Pupil Basis $ 30,000
This request is to provide an inflationary increase to the per -pupil budget allocation
formulas that are used to allot budget to schools such as instructional supplies, janitorial
supplies, and field trips. This modest increase does not represent the total amount requested by
individual schools, but provides an across - the -board increase to all schools, Each per -pupil
funding formula rate will be adjusted to reflect this increase.
Increased Cost for Services to Homebound Students $ 10,000
The current budget for homebound student services is insufficient. This increase will
align the budget with actual costs to maintain services at the current level.
Equipment, Supplies, and Transportation for Section 504 Students $ 10,000
Section 504 funds will be used to provide access to education for identified students.
Student needs, such as hearing aids, writing boards, and transportation services, will be
provided with these funds. This budget fluctuates each year according to the specific needs of
students Currently, the budget does not include any dedicated funds for Section 504 students;
the funds are reallocated from other budget lines each year to meet the students' needs. The
amount of this request reflects a typical year's expenditures for Section 504 students,
Postal Rate Increase for Central Office $ 2,000
The recent $.02 per stamp postal rate increase requires an increase to the postage budget
for central offices, All central office mail is metered through a centralized postage machine.
Increased cost for laser Printer Cartridges for Budget and Finance $ 2,500
The district converted to laser checks during the 2002 -0.3 school year and updated the
machines and software in 2004 -05 to improve compatibility with our financial management
software. Laser check stock and cartridges for the printers have placed a burden on the supply
budget
Maintaining Positions or Programs Funded by Grants that are Expiring $ 52,583
Half of the Home Computer Loaner Program manager's salary ($18,000) has been
funded by a federal grant which expires this school year The other half is funded by local
funds The district plans to continue this program and will need to pick up the full cost of the
salary.
The 21" Century Grant which currently funds the after school program at Carrboro
Elementary and Hargraves Center will expire at the end of this school year, The $20,800
requested will allow the program to continue at Canboro. The Carrboro after school provides
instructional support and care to about 100 students. Chapel Hill Parks and Recreation and St.
Paul AME Church are collaborating to continue the program at the Hargraves Center.
The volunteer specialist position in the Volunteer Office was created six years ago from
21" Century Grant funds. As these grant funds have diminished local funds have been
provided to maintain the position. Grant funds will not be available to continue this position
after this school year. The requested $13,783, together with the local funds that already support
this position, will fully fund it
Preparing for the OpeninE of Carrboro High School
Principal Salary $ 79,236
The opening of the new high school will require the hiring of a principal by .July 2006
along with a secretary to support the position. The principal will be involved in finalizing the
interior design of the high school, curriculum planning, hiring a faculty and other key support
persons, and getting all employees trained for an August 2007 opening. The state will cover
four months of the principal's salary in the year before opening. The local fund will need to
cover the other eight months,
Assistant Principal Salary $ 45,254
One assistant principal will be needed six months in advance of the new school year to
assist the principal with the myriad of tasks. The state does not provide funding prior to the
year of opening for an assistant principal.
Media Specialist Salary $ 30,678
The media specialist position is needed for six months to plan the media center and to
select and order all of the media materials
Technology Specialist Salary $ 30,678
The technology specialist position is also needed for six months to select, order, and
install computers throughout the school as well as assist with the telecommunications design
and installation,
Guidance Counselor Salary $ 30,678
The guidance counselor position will be needed six months prior to the year of opening
to help with course scheduling and to get all students enrolled in classes prior to the start of
school.
Athletic Director Salary $ 30,678
The athletic director position needs four months lead time to create an athletic program
for the new school, establish athletic schedules for sports teams, hire coaching staff, and order
athletic equipment.
Secretary Salary $ 41,415
A 12 month secretarial position is needed to support the new principal. This position
will be the next filled after the principal is on board.
Data Manager Salary $ 9,826
The data manager position is needed for four months prior to the start of the 2007 -08
school year to create the NC Wise student database.
Lead Custodian Position $ 8,449
A lead custodian position to oversee the placement of furniture, order janitorial
supplies, and assist with the hiring of other custodial positions.
Staff Development $ 75,000
The opening of the new school will require the new principal to create and manage
several committees of district staff to plan and develop the high school curriculum. Many staff
development activities will occur for the administration and selected faculty during the year
before the school opens.
Administrative Office Supplies $ 15,000
Office supplies will be needed for the principal and other staff during the planning year
Telephones $ 10,000
A telephone budget is needed for the new principal to facilitate all planning phases for
the new high school.
Implementation of Seven Period Day at High Schools
Additional Teacher Positions $ 490,848
Eight additional teacher positions are needed to begin to implement the seven - period
day at both high schools. This initiative is part of the district's High School Reforni Plan.
Extension of Workday for High School Teacher Assistants $ 33,466
The seven - period day will extend the workday for high school teacher assistants by 15
minutes per day. There are 32 teacher assistant positions that will be affected.
Additional Textbook Funds $ 40,000
The addition of the seventh period will require providing additional textbooks and instructional
materials to approximately half of the high school students
Enhancements to Health and Safety
Upgrade Pre -K Registered Nurse Position to Nurse Practitioner $ 3,287
Upgrading the current nurse position to a nurse practitioner will allow the Pre -K
Program to provide families with additional health care opportunities, Currently, 17 of the 136
Head Start children do not have access to healthcare Other funds in the Pre -K Program will
also be used to fund this effort.
Add Crossing Guard at Scruggs Elementary School $ 14,948
This is a repeat request from Scroggs Elementary that was not funded last year. There
are 270 students in the Scroggs walk zone A crossing guard is needed to ensure the safety of
the students at arrival and dismissal times.
Expand Employee Wellness Program $ 9,000
A survey of employees revealed a desire to have site -based wellness and improved
nutrition opportunities, This request is based on $500 per site, including Lincoln Center,
Transportation, and the Pre -K Program.
Enhancement to Instructional Programs or Services
Additional teacher position or two teacher assistant positions for each $ 245,424
middle school
A joint budget request was received from middle schools for a mathematics specialist
position and two teacher assistant positions. The district supports funding one or the other
position and leaving the choice to the individual schools. The budget request represents four
full -time teacher positions or eight teacher assistant positions .Justification of the mathematic
specialist position is for additional support for students, particularly students with identified
weaknesses in mathematics. Justification for the teacher assistant positions is to provide
individualized student support and to complete core team assignments
Haft -time Dual Language Teacher Assistant at Carrboro Elementary $ 14,446
A half -time Dual Language teacher assistant is needed for the 4 °i grade at Canboro
Elementary. This half -time position will be combined with the allotted position so the third and
fourth grade Dual Language teachers have full -time teacher assistants for 2006 -07.
Dual Language Instructional Materials
10,000
The Dual Language classes need materials in both languages for the students. The
English materials are purchased with textbook funds.
Full -time Spanish Translator /Interpreter $ 60,262
A full -time, 12 -month Spanish translator /interpreter position is needed to better meet
the needs of NCL,B at a more efficient cost to the district. The district currently uses
contractors to provide the services.
Expansion of After School Proficiency Classes $ 51,000
Schools have requested additional funds to extend the after school opportunities to 18
weeks for students who are not experiencing success. The request is to provide $3,000 more to
elementary and middle schools (39,000), and $6,000 more to each high school ($12,000).
Support for Implementation of Athletic Task Force Recommendations $ 10,000
Recommendations from the Athletic Task Force will require having district level
monitoring of all school athletic programs to ensure that the recommendations from the task
force are implemented. These funds would provide a stipend to someone to provide this
service.
Additional Assistant Coaches to Comply with Title IX $ 12,000
Additional assistant coaches for female sports are needed to bring the district into Title
IX compliance. Women's lacrosse, volleyball, and field hockey are the only sports where the
varsity and junior varsity teams have only one assistant coach position. This is one of the task
force recommendations,
Enhancements to Assessment, Data Management, and Information
Technoloj4y
Expansion of District Assessment System $ 20,000
District -wide assessment funding is currently not sufficient to support the planned
testing for 2006 -07. Ten End -of- Course classes will be tested at the end of each quarter.
Reading, math, and science will also be tested at three points in time for grades 3-8. This
amount is needed in addition to the $99,000 already in the budget.
Data Warehousing Soft♦vare $ 75,000
The district has numerous databases that hold information about programs, students,
and staff The problem is that these individual databases are isolated and do not interact with
each other A data warehouse stores multiple years of data from various systems and allows for
analyses across software programs after the data is converted to a common software language,
The district is currently reviewing possible warehousing software
Entrancement of K -2 Assessment $ 14,500
The new state K -2 Assessment includes paper and pencil tests at all four quarters for all
students. hr the past, there was only a need for fourth quarter tests. Funds are needed to cover
both printing of the other quarter exams, and replacement DRA test kits, used either for new
teachers or new positions, and required for the testing of reading.
Pre -I{ and Spanish IPT Assessment Materials $ 2,450
The state requires IPT testing of students who are non - native speakers of English in
grades K -12. The district supports testing the Pre -K students as well so that we can measure
their growth and choose appropriate supports prior to entry to kindergarten.
Spanish Achievement Test Materials $ 4,650
The Dual Language Program teaches children in two languages but, currently, assesses
students only in English in any standardized way. We would like to measure the effectiveness
of the academic skills and content of the Dual Language Program students in Spanish. We are
not aware of such tests being available in Chinese.
5u' Grade French /Spanish Assessments $ 7,500
This year there was a new world languages curriculum that made our district exam for
511' grade obsolete, These tests would allow us to measure and track the effectiveness of
teaching world languages in elementary school.
District Client Assessment $ 27,750
The district has not done a climate survey since 2002, but it is in the strategic plan
outcomes report, This budget request includes staff, parent and student surveys with up to ten
optional questions for each site
Staff Development for Technical Staff Upgrades $ 20,000
The MIS Department's training budget is currently $7,000; insufficient to support 13
MIS positions. Ongoing information technology training is required for both new and existing
personnel to meet the changing technology skills required for their jobs.
Internet Access for School Board Members $ 4,500
In order for the district to more efficiently distribute information, particularly school
board meeting materials, to school board members each member will need to have Internet
access in their homes. This required access should not be a financial obligation incurred by a
board member. Tile district will use existing recurring capital funds to provide laptop
computers as needed.
Additional Staff or Resources to Support Increasing Number of Employees
Human Resource Management System (HRMS) Clerk Position $ 41,415
This is a repeat request to fund a clerk level position in the Human Resources Office to
manage the data input into the HRMS. Accurate and timely data input into this system will
allow the district to more efficiently prepare the required external reports on our workforce.
The HRMS also interfaces with the Payroll System to update employee data and eliminate the
duplication of data entry by both Human Resources and Payroll. The HRMS is also crucial to
staff recruitment and position control.
Payroll Supervisor Position $ 47,600
The district's payroll office is staffed with the same number of payroll technicians as it
had seven years ago. The payroll volume experienced by producing a biweekly and monthly
payroll has outgrown the processing capacity of two positions. The Finance Director and
Assistant Finance Director spend considerable hours each week assisting with the payroll
function. A payroll supervisor position would provide day -to -day management over the
payroll function and add another person to relieve the time pressure of meeting payroll
10
deadlines. A survey was done with other school districts that revealed that other districts in our
budget range are operating with three or more payroll positions.
Increase in Tuition Reimbursement Program for Teachers $ 10,000
The Board has heard previous discussion regarding the demand for additional funding
in the Tuition Reimbursement Program. This funding request will allow more teachers to be
reimbursed for furthering their education.
TOTAL INCREASE IN EXPENDITURES $4,820,694
Revenues
Local revenues must total $51,511,536 to support the $4,820,694 increase in budget
priorities for the 2006 -07 school year. This represents a 10% increase over the current local
budget. A $253 per pupil county appropriation rate will be required provided a $ 01 increase in
the special district tax is approved. Without an increase in the special district tax, a $430
increase in the per pupil county appropriation rate would be needed.
The state projection for the district's 2006 -07 enrollment is 11,162 students, which is
338 students more than the state's 2005 -06 projection The district's 40`h day enrollment report
to the state for this year totaled 10,976 students so the projected growth for next year is 186
students over the current year's actual enrollment.
This proposed budget plans for appropriating $950,000 in undesignated local fund
balance. This is a reduction of $50,000 in fund balance required to balance the budget. This
reduction is an effort by the district to reduce its dependency on fund balance to balance the
local budget.
This budget requests an increase of $.01 in the special district tax which is estimated to
provide $761,893 in new revenue. This amount represents the value of $.01 in the 2005 -06
budget and will be modified when more a more accurate figure is received from the County
Manager's Office.
Other revenue sources in the local budget have been reviewed and modified to reflect
realistic expectations for 2006 -07. The district expects a reduction in miscellaneous revenue
based on the expectation that the federal budget will eliminate the opportunity to continue to
file for Medicaid administrative reimbursements.
Other Budgets
The projected State budget for 2006 -07 is based on the planning allotment received
from DPI and salary increases the Governor' is expected to propose. This planning budget is
always increased after the actual enrollment is determined for the school year Several program
areas receive only partial allotments in the planning budget and other state funds are not
included at all, but are allotted as spent, such as ABC bonuses and non - contributory employee
benefits The actual planning budget total is $50,217,617, however, based on the current year's
actual state budget, a more realistic projection for next year is $54,383,999, which represents an
overall 5 %, increase to the state budget.
The Federal Grant budget is projected to decrease about $300,000 below the current
year's budget due to anticipated reductions in Title I, Head Start, Vocational Education, and
Educational Technology grants A $5.4 million federal budget is estimated.
I
This budget document includes an estimated Recurring Capital budget for 2006 -07
for both school districts in the amount of $2,290,258. This is the same total received in 2005 -
06; no official budget information has been received from the county to date.. Our district will
receive about 60% of the recurring capital budget or an estimated $1,408,508.
A preliminary Child Nutrition budget is included, This budget assumes the approval
of an additional $.10 price increase for next school year and a subsidy from the local budget.
The 3% salary increase is included and accounts for the majority of the 10% increase in the
budget. Labor costs represent 39% of the budget and food costs 37%
The Community Schools budget reflects a small 2% decrease from the current year's
budget due to a projected reduction in after school and summer camp enrollment. Based on the
current ,year's enrollment, the reduced budget is a more realistic expectation..
Summary
Salary increase funding will be the major requirement for this budget cycle, along with
planning funds for Carrboro High School and the implementation of a seven -period day at the
two high schools. A $253 increase to the county per pupil fund rate and a one -cent increase in
the special district tax are needed to fully fund the $4.8 million budget request.
Respectfully s tted,
ONI G. edersen
Superintendent
IR
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Activity Buses
School Year 2005 -06
In addition to the activity buses operated by the School
District, does the District purchase transportation
Average #
Orange Public Transportation or the Town of Chapel
Hill)? If so, for what types of activities are those services
purchased (after school, intercession camps, etc.)? What
is the annual cost of the purchased services?
Purchased
Yes /No
Types of
Miles
# Activity
District
with Local
School District
Driven Per
OCS
No
Buses
or State
School
Monies?
Year
CHCCS
17
116,693
Local
OCS
12
6,936
Local
Total
291
1
In addition to the activity buses operated by the School
District, does the District purchase transportation
services from other non - profit agencies (for example,
Orange Public Transportation or the Town of Chapel
Hill)? If so, for what types of activities are those services
purchased (after school, intercession camps, etc.)? What
is the annual cost of the purchased services?
District
Yes /No
Types of
Cost to
Activities
District
CHCCS
No
OCS
No