HomeMy WebLinkAboutAgenda - 04-18-2006-9dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 18, 2006
Action Age a
Item No. d
SUBJECT: Approval of Lease Agreements with Caring Family Network, Inc.
DEPARTMENT: County Manager
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Public Works Memo to OPC
INFORMATION CONTACT:
Pam Jones, Central Services and
Purchasing, 245-2650
Gwen Harvey, Assistant County
Manager, 245-2300
Judy Truitt, Area Director, OPC, 913-
4000
PURPOSE: To approve entering into lease agreements with the Caring Family Network, Ina.,
the nonprofit selected by the OPC/LME Board to assume managerial and operational
responsibilities far Orange-Person-Chatham Mental Health (OPC) programs presently housed
within County facilities, with a targeted effective date of May 1, 2006,
BACKGROUND: As part of direct service divestiture, the OPC/LME Board authorized entering
into a contract with the Caring Family Network, Ina. to assume managerial and operational
responsibilities for OPC programs and services currently hotased within the Whiffed Building
(Family Counseling Center) in Hillsborough and Northside (Adult and Child Clinics) in Chapel
Hill.
OPC has historically delivered services to the community through these facilities and the County
is not known to have charged OPC rent or separate utility costs. The County and OPC have
delineated cost arrangements for certain other items such as grounds care (County) and
telephone system (OPC). (See attachment.)
Caring Family Network, Inc, (CFN), a private, nonprofit organization, is a network of agencies
that provides residential treatment, outpatient therapy, and community-based services
throughout the southeast, Regional offices are based in Durham, Fayetteville, and Greensboro.
In keeping with the goal of orderly transition and "transparency" of business transfer far OPC
consumers, the County met with CFN representatives and OPC staff to review and confirm
space requirements at divestiture, and to draft lease agreements that would grant CFN the
same considerations as historically provided to OPC, CFN space needs will remain identical to
those held by OPC at both the Whiffed and Northside, and have been advised that there is no
opportunity for expansion or additional space at the Whiffed Building,
The proposed lease agreements will be designed for renewal by the BOCC on an annual basis,
FINANCIAL IMPACT: There is no financial impact in approving the lease agreements since
they maintain a practice that has historically enabled a nonprofit organization to provide human
services through a recognized community portal.
RECOMMENDATION(S): The Manager recommends that the Board approve entering into
initial one year lease agreements with CFN as described, with final documents to be signed by
the Chair pending final review by staff and County Attorney.
3
.January 6, 1999
Orange-Person-Chatham Mental Health Center
333 McMasters Street
Chapel Hill, North Carolina 27514
Attn: Tom Maynard,
Dear Mr. Maynard
Thank you for the time you recently took to meet with us regarding maintenance
and repairs to space occupied by OPC at the Northside complex in Chapel Hill.
As discussed, in the past there has been an informal agreement as to which
buildings and grounds care activities would be the responsibility of Orange-
Person-Chatham Mental Health and which would be the responsibility of Orange
County Public Works. The table below summarizes the areas of responsibility
that we discussed. We will periodically update this list to reflect other areas as
they may arise.
ITEM Orange
County
Public Works OPC Mental
Health
Grounds care /
Sidewalk maintenance/repair /
Water and sewer line repair from building to the
mains /
Window and exterior door repair /
Replacement of boiler and/or compressors if
required /
Exterior painting /
Repair/replacement of soffit, fascia and roof
utters /
Asphalt parking lot repair /
Exterior railings /
Ci~ocuments antl SeltingsWtlminlstralor\My Docvmenls\MeNal Health Retorm\OPC feller from OC PW HOC i Printed:
ITEM Orange
County
Public Works OPC Mental
Health
Provision of termite protection and pest control /
Electrical circuit repairs /
Ceiling the replacement /
Maintenance of HVAC system (excluding
re lacement of boiler and com ressors /
Carpet replacement /
Interior painting /
Window washing /
Provision of custodial services /
Provision of custodial supplies /
Minor plumbing repairs (leaking faucets, etc.) /
Interior door repairs /
Interior and exterior lock repair/replacement /
Floor tiles /
Light fixtures and bulbs /
Ceramic wall tiles /
Computer wiring /
Telephone system /
Minor wall repairs /
Cabinetry /
If you require additional information, please contact me directly.
Respectfully yours,
Wilbert McAdoo
Director
Orange County Public Works
C:1D000men15 antl SellingsUtlminislralor\My Documents\Menlal Heallh Pelorm\OPC feller from OC PW DOC 2 Printed: