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HomeMy WebLinkAbout2017-467-E Arts - Phillips Middle School PTSA - 2017-18 Arts Grant Agreement DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E 1111 11 / coo, 11111, August 15, 2017 Jen Clark, President Phillips Middle School PTSA 606 N. Estes Dr. Chapel Hill, NC 27514 GRANT AWARD LETTER Fiscal Year 201 8 Grant Category Grassroots Arts Program Funding Source NC Arts Council Grassroots Arts Program Award $1 ,384 Start Date July 1 , 2017 End Date June 30, 2018 OCAC Report Due Friday, July 6, 2018 Project Title Cultural Programming Staff Contact Katie Murray, Director 919/245-2335 kmurray@orangecountyncgov Stipulations 1 . Grantee must properly credit the Orange County Arts Commission and/or North Carolina Arts Council (according to Funding Source, provided above), using the proper logo AND credit line on all publicity materials. View proper credit line language and download logos on the OCAC website at htts://artsorange.org/grants/grantee-resources 2. Grantee must spend $1 ,301 on the hiring of multicultural artists as described in application. DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E C ww4a4C(1/ ORANGE COUNTY ARTS COMMISSION ��� yr 2C��iL7 L GRANT AGREEMENT Jorfo dr n THIS AGREEMENT, entered into this 17 day of August, 2017, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Phillips Middle School PTSA ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand three hundred nrihy tour ($ 1,384) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised August 2017 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E A. Implementation. The Project implementation shall take place between July 1, 2017 and June 30, 2018. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 6, 2018. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,384 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised August 2017 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission." ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display Orange County Arts Commission publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any 3 Revised August 2017 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E provision of this Agreement, as determined by the Arts Commission in its sole discretion. (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. C. Entire Agreement and Signatures. The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. [SIGNATURE PAGE TO FOLLOW] 4 Revised August 2017 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient LDocuSigned by: )t,AAA,Lirt,r a CLA 8/24/2017 e8645/4712460sident Date For and on behalf of Orange County Government DocuSigned by: f,otAAA,tf, hAbli4A (SLUI 9/5/2017 @@Bildffinersley, County Manager Date 5 Revised August 2017 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E ,107,,* ' 2017-18 GRANT APPLICATION COVERSHEET Applicant: Phillips Middle School PISA uu Date Received: b/25/17 Date Notified Complete: 5/2E17 Cultural Programs Project Title: Date: TB Use of Funds: Artistic contracts NCAC Funding Priority: 0 1 0 3'lld 1600 NCAC Multicultural Requirement? M Yes Amount M No Total number served: 1326 students Community served: CHCCS - Chapel Hill Demographics: 25% FRL CHECKLIST MI Completed application form with ffil Budget: FY17-18 signatures M Board List • Narrative 41- exemption letter M Project Budget worksheet 14 5 mple publicity • Resumes of key artists/instructors M Work samples M Financials: FY15-16 0 Letters of support iia1 requiled) • Financials: FY16-17 AMOUNT REQUESTED: S1700 AMOUNT GRANTED: FINAL SCORE: DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E I /if C■04,Ro, N-4.104, Q *101, 201718 eco ARTS GRASSROOTS ARTS PROGRAM ORANCE (Amin' COMMISSION www.ncarts.org APPLICATION FORM PART 1 : APPLICATION ORGANIZATION INFORMATION Organization Name:Phillips Middle School PTSA n.„ Street Address:608 N. Estes Or, City:Chapel Hill j Stale:NC Zip:27514 Phone:919-9292188 Alebsitewww.chccs.k12,nc.usiphillins Authorizing Official Name:Jen Clark Authonzing Official Title:President Authorizing Official Phene919-929-2188 Authorng 01h6 Emelt gotshle4mail.com Applicant Race:rile Organization EIN: ORGANIZATIONAL FINANCES Please attach a complete income and expense statement(an audit may be substituted)for your last fiscal year and complete operating budgets for the current fiscal year and next fiscal year. Public schools and other large governmental or community agencies should attach arts program financial information only. Please copy the totals from these attachments in the spaces below: Last y,„r Actual:FYI 548 Ountent Year IrY1647 Next Year FY17-10 Actual Income: $35,537 e.51 Projected Income: $30,000 Projected Income,$38,535.00 Actual Expenses:$34,908.57 Projected Expense: $38,500 Projected Expense, $30535.00 PART 2: PROJECT INFORMATION PROJECT DIRECTOR INFORMATION (if different from Authorng,Offic Project Director,1 ,,orneCristirie Smith Project Director Title.Cultural Encrich merit Co-Chair Street Address:712 Emory Drive City:Chanal Hilt tate NC Zip:27517 Phone,919-285-4786 Emaitsmithgrr11969@gmaitcom PROJECT SUMMARY Title of Grant Program or Project:Phillips Middie School P'TSA Grant Amount Requested:$1,700.00 Project Start I je(No earlier than July 1, 2017):August 28, 2017 Project End Date (No later than June 30„2018):June 8, 2018 SCHOOLS ONLY: Are you hooking your artists through The AdsCenters Arts in Schools Program? fill YES EI NO ,q1u h,,F,11,h /i 11101 $ (1))11, thih 1 ' DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E PROJECT NARRATIVE Please attach a narrative providing the information requested below for the project you propose. Please be as concise and specific as possible: 1. Please give a brief description of your organization, including mission. board and staff composition, current arts programs and services and number and kinds of people served. Public schools and other large governmental or community agencies should provide a description of their arts program only rather than the entire organization. (250 words or less) 2. Offer a brief summary of the proposed project. 3. State your proact's goals. 4, Offer a description of intended participantsiaudience, including estimated numbers and racial and cultural composition, For school applications please include the dem ilrephio breakdown of the student body, as well as the percentage of students on the Free and Reduced Lurch Program. 5, Describe the location where project will take place. 6. Explegn all project activities, 7. Describe all artists to be involved in the project, how and why they were chosen,and the rate of payment for their services. If you have not yet selected the artists, describe the kinds of artists you intend to involve and how you will select them. (Schools„ please indicate if you are working With h The ArtsCenters Arts in School program to secure your artists). Please include the ethnicity of artists or instructors hired for the project , 8. Describe how the project will be publicized and promoted to reach intended participants. 0. Describe how you will evaluate l'i e project. PROJECT BUJ GET' Please provide a projected budget for your proposed project utilizing,the format below. You may attach an additional f detailed budget if necessary, but the tables below must be filled out. Please see the attached Glossary of Budget Terms I for more information. PROJECT EXPENSES rOana OM Grant 14, *, ,,s1Amount #Matontrig Raids , =Total Expense Admintstrative suit $ $ $ 1 A Personnel ' Artistic Stark $ $ $ rechnicatiProeurtion Staff $ $ $ B. Outside Fees and Artistic Contracts: $1,700,00 $1,700.00 $3,40000 1 Services Other contracts: $ $ I $ C. Space Rental $ $ $ D. Travel $ $ $ E. Marketing $ $ 1 $ F. Remaining Project Expenses 111 G. Total Cash Expenses $1,700,00 $11,70a00 $3,400.00 ,7,77,777, ,7 e A_ Admissions $ B. Contracted Services Revenue C. Other Revenue $ Corporate Sport $ I •. Private Support Foundation Support: $ .... ,„„..., ,.,... Other private support $ Endure": $ E. Government Support 5tate/Regionat „„..„..— Local(hot incltxling this request): $ F. Applicant Cash $1,700.00 G, Grant Amount Requested $1,700.00 ph,?Ns apphy'cation) H. Total Cash Income Onusi equal Teta,Cash Expenses, $3,400.00 1 Item G abovo ■ ', 1, ,,v,,, p J,, ■),.,, v,,,-o All:f 4'),,4 f l'f.f f O ,, DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E I 1 PART 3: APPLICATION CHECKLIST APPLICATION CHECKLIST Please compile in this order. Do not staple, bind, or pot into individual folders or sleeves. Provide one Copy, one skied, 8.5 x 11 white paper. A digital copy ot the application is nr)t necessary 1:1 Application Form, including signatures El Narrative El Detailed ;widget(if necessary) O Resumes of key artie z and administrators involved in grant funded program(s) El Income and Expense statement for F115-16 O Budget or year-to-date statement for FY16-17 0 Budget for FY17-16 O Current Board of Directors list O Copy of RS Tax Exemption Letter, if applicable O Sample programs,press, or other materials from this or similar past programs O Work samples by artist(s), labeled with artists'name, title of work, date of work, produced in the last three years: r) Visual artists: CD, DVD, or high resolution pbotogrophs (8 images per artist MAX), clearly labeled with dimensions and media and indicate top of image O Dance or ii eater artist: CD or DVD, or link to high-quality online video(3-5 minutes) Music and spoken word: CD , MP3 or link to high-quality online video(3-5 minutes) O Literary arts. Manuscript (10-15 pages) submitted as„pdf file or hard copy PART 4: CERTIFICATION 1 We understand that failure to respond to any of the above items may adversely affect the consideration of this application We certify that we are committed to the completion of the proposed project in compliance with legal requirements and granting procedures. We certify that the information contained in this application, including attachments and supporting materials, is true and correct to the best of our knowledge. -iiiiiii:111f DIRECT. .......... Printed or typed name: . Signature: [.. Date' Cristina Smith ., ...... __....„„„„„„....._ , .,......„_ AUTHORIZIPla OFEMIAL(requited) Printed or typed name: Jen CI Signature: Date Zel, I 7 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E Narrative School Profile Phillips Middle School opened in 1963, so it's is the oldest middle school in Chapel Hill and celebrates its 54th anniversary this year Phillips is a neighborhood school, with many students from the surrouinding homes walking or riding, bikes to school. The enrollment at Phillips is 851 children, serving 6th to 8th grade students. The school offers the core curriculum classes with students in each grade having two electives per semester. A sample of these electives includes foreign languages such as Spanish, French, Latin and Advanced Mandarin; Exploring Life Skills; Exploring Family and Consumer Sciences; Video Production; Ceramics and Sculpture; Visual Arts; Band and Orchestra. The school also offers programs in Exceptional Education, Gifted Education and English as a Second Language. Phillips has a diverse racial composition: White (51%), Asian (19%), Black (12%), Hispanic (10%), Multi-Racial (7%) and American Indian/Alaskan Native (<1%) Twenty- five percent of Phillips students .re eligible for free and reduced lunches. School Arts Programs The PTSA Cultural Enrichment Committee promotes the cultural arts in education by bringing a variety of professional artists to perform at our school. During the 2016-2017 school year, the students enjoyed the following performances: Charles Pence, 6h, 71 graders. 10/14/16, This multi-talented Chapel Hill musician employed banjo, harmonica, guitar, mandolin and voice to introduce students to the wonderful tapestry of sounds that make up the ,iusic of the Caroiinas, including the music of the pilgrims, native Americans, African Americans, Piedmont blues, gospel and bluegrass, www.charlespettee.com The Beast: Sankofa, 8th graders, 10/21/16. Led by Professor Pierce Freelon, hip-hop and jazz quartet The Beast told the history of Africa,-American music through an interactive performance that included original songs as well as standards from the spiritual, blues, jazz and hip-hop cannon. The Beast introduced, students to a revolutionary new style of music while playing homage to the musicians who came before them, www.thebeastmusic.com l NC Youth Tap 'Ensemble, 6-, 71, 8t graders. 2/17117. The dancers of the NCYTE engaged students with a dynamic, educational and inspiring program featuring rhythmic dance from a variety of genres as well as some drumming and singing. The DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E performance included brief stories about the history of tap dance and information about different styles of rhythmic dance. It was powerful for students to see kids their own age, including some current Phillips students, performing on stage. www.ricyte.orgimediatvideo The support for the arts is alive and well at Phillips Middle School. The PTSA provides additional financial support to the band, orchestra and arts programs. PTSA money is usec for much-needed items such as band instruments, music, stands and art supplies. The PTSA also organizes and promotes fund-raising activities for the school community in conjunction with the scheduled music performances by the band and orchestra to provide additional support for these successful programs. Visual Arts at Phillips this year focused on creating a gallery space in which framed student artwork hangs in a series of hallways. The framed work as well as other work on the walls was used as a springboard to communicate about art, media and techniques, subject matter, and choices that artists make The AVID (Advancement Via Individual Determination) Classes regularly use these works as writing prompts. The gallery is still a work in progress and will continue to expand and improve throughout the coming years. The other focus in the Visual Arts this year was to incorporate more technology use in the arts and to create digital art. The projects such as landscaping, perspective, portraiture, sculptures and pottery continue to be the crux at the art program at Phillips. This year, the "Visual Journal class" (part of the new TIT" enrichment sessions offered at Phillips)* went to downtown Chapel Hill and to the Ackland for a "Then and Now"tour where students look at the history of Chapel Hill and its art. This year the Phillips Orchestra program had 152 students in five classes, which met daily for 47 minutes. Stud lelits who cannot afford an instrument are provided a school instru ent purchased through donations or through SKAJAJA, a local organization that helps fund programs benefitting students in need. In February, Banda Magda, a multicultural music ensemble, joined the Phillips Orchestra for a three-day Artist in Residence program and performed a combined concert. Students were exposed to Grammy -ward-winning professional musicians and gained knowledge of a different style of music based on Latin groove rhythms. Additionally, this year's eighth-graders received straight superior ratings at the state orchestra contest. The Phillips band program director, Ashley Sample, joined the school in 2015, after our long-time director Jane Cutchin retired. The school could not b- more pleased with fVr. Sample and the work he has done to keep the band program thriving. The band program serves approximately 140 students this year, which is almost 25 percent of the student population. The bands perform public concerts anywhere from two to five till es per year. Phillips band students regularly compete at local and regional competitions and earn placement each year in the County, District and State Honor Bands. The band program regularly participates in the North Carolina Music Performance Adjudication where they have earned consistent Superior ratings since 1994, This year, the band DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E program introduced a weekly After School *and Academy, which gave Phillips students an opportunity for reinforcement and acceleration by working in small groups with band students from East Ch;pel Hill High School. Phillips also offered an opportunity for students to join an after-school Jazz Band. Band students were also able to join smaller ensembles within the classroom, and those ensembles performed in the final band concert of the year. It is the goal of the band director to provide instil, ents for all students with the desire to learn that might not be able to afford an instrument. Students receive 47 minutes of instruction daily and as with orchestra, the retention rate fro grade to grade is very high. *Some examples of art-related FIT (Falcons In Training) sessions: Music Composition 101 Have you ever wanted to write your own music but did not know hew? Together, we will explore the building blocks of music composition: melody, rhythm and harmony. As a culminating project, we will write a song for chorus, band or orchestra, in Tune with Music In Tune with Music has students read articles from In Tune magazine giving young musicians essential insights into a wide variety of musical genres, instruments and technology. It explores the music they are passionate about and explains in the simplest terms how it is made, learned, performed, recorded, and distributed. Crystal Clear Shlkespe.re Students will read Shakespeare's Twelfth Night in the original Elizabetha English and analyze the plot and characters, as well as the Bard's poetry. Students will read the play aloud with each reader assigned a part from the play. The film version of the play will accompany our reading and we'll cap the project with a field trip to Playmaker's Theater on the campus of UNC to see a live production of this uproarious cornedy. Let the Lyrics Lead Us! Poetry is the language of the soul and the pulse of the movement. Learn how to project your present inner voice through an analysis of how historical lyrics have reflected and impacted our society. Proposed Uses of Grant Funds The Phillips PTSA Cultural Enrichment Committee plans to use the grant to pay a portion of the artists' fees for three performances during the 2017-2018 calendar year. These performances include: til September 25-29, 2017 (specific date TBD): Soul Street Dance Company (6' , 7 and 8th graders): $900. Attendance population approximately 651 students. DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E January 8-12, 2018 (specific date T13D): Donna Washington**, (61h graders): $700. Attendance population approximately 225 students. April 9-13, 2018 (specific date TBD): Galumph. (711' and 8th graders): two b.c,<-to-back performances, $1,800, Attendance population approximately 450 students total All single-grade performances will take place in the auditorium, at the school during the regular school day, to best utilize the students' time and the committee's budget. All- grade performances take place in the gymnasium. Promotion for the shows happens through the teachers and the classrooms. Online links to the artists and their work is shared with the administration with instructions to forward to teachers so they may prepare their students and connect the performances to the curriculum. Shows are evaluated by assessing the engagement of the students, how well the message complements the curriculum and from teacher, staff, student, and administration feedback. The attendees represent the cultural diversity of the school with an approximate 51% to 49% male to female ratio. Soul Street Dance Company is a group of young African-American and Latino men, previously considered at risk, who perform hip hop and brea< dance numbers, They are considered one of the top educational outreach groups in the country and incorporate lessons of character and diversity into their performances, There are videos of their performances embedd- in their website: littri JAW/V.,/„"31)1J ef.'11ciarlr>e.corrv, https;//www.youtube.comiwatch?v=u921F2p1X8s Galumpha is a trio of two men and a woman, who combine acrobatics, visual effects, physical comedy and inventive choreography to bring to life a world of muscle and imagination. The three performers create images ranging from the ridiculous to the sublime, drawn together into a seamless whole, consistently bringing audiences to their feet. Galumpha is a mix of art and entertainment, offering world-class, award winning choreography that is equally at home on the concert stage, at a comedy club or at an outdoor festival, Videos are embedded in their website: http://gallumpha.comNideosi Donna Washington is an African-American storyteller. She presents a wide range of tales from many different cultures. She provides a fast paced, interactive program that will excite students about reading, biological sciences, the art of performance, and cultural differences and similarities. Her tales will enhance the study of ancient Greece, the African American experience in America, West African folklore, China and the Appalachian Mountains. Recordings are found on her website: hitp ilwwdlwsoryteDc,r,corn/ DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E 111p. IANVN y o utu b e ? aS9 CL E httpslAvww.youtube.comAtvatch?v.hc16HcGnhA Staff Roster Ashley Sample - Phillips Middle School Band Director Anne Daaleman - Phillips Middle School Orchestra Director Angela Greene - NBPTS Visual Arts Teacher Phillips Middle School Desiree Davis-Ombum - Phillips Middle School Choral Director Tomeka Ward-Satterfield - Phillips Middle School Principal Phillips PTSA Board Jen Clark — President, gotshalUbellsouth.nel Shannon Grabowski — Vice President Sue Sept—Treasurer !ronvvyn DeFiguedero -- Secretary Artist Contact List Soul Street Dance Company www.soulstreetdance.com Operations manager: Shevonne Vera Garcia 3326 Spring Valley Rd. Houston, TX 77080 shevonne vera@soulstreetdance.com Galumpha httpltgalumpha.corn 67 Crestmont St. Binghamton, NY 13905 Tel: (607) 3 :-4044 andy@galumpha.com Donna Washington btip'Pworoi,(1 IrstOryDelw iri if Obot5@aol.com DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E , . — 61,64„Ukt. ti 04 L , , ( Ole+ ii 0 6- 2.'0( 1,4 . PTISA ' Actual Budget Difference Income Administration 3,22-2.00 2,000.00 1,222.00 Donation income Grant Income 968,00 2,000.00 02,001 4,orroxid 4, 1500401 Grant Income:PTA Thrift Shop Music Grant 500,00 3,06 0.. Interest income 00 3.0(i 1,134.00 Membership Dues Income-Local Portion 2.500,00 234.01) NIC Sales Tax Refund 7s,4s nom saAAS 1,680.91 100,00 1590,91 PTA Thrift Shop income 5 11,2"7,00} School Directory income 373,00 1111,1)0 Fundraisers, Fall Fundraiser ar9oarin to,con.on it,(1.97.00) Fail Fundraiser Income hie!Thant 11.'444;154mi 2,468,81, 2,100CLOO 46041 Merchant liundraising:Amazon Smiles IProgram 59. Merchant Fundraising:Box Tops 469.40 4C0„00 40 , 8 . 3Stia , Merchant Fun 13511 200100 Fundraising:Harris Teeter VIC Card 5113.8S 5510110 i31.121 , Merchant Fundraising:Spirit Events , 96,RR 1 , Merchant Fundraising:Weaver Street Market,Misc .50,00 460 Walk kr[ducat n Walk for Education 3,769,91 3,500„00 Programs [earns 106,55.00 2,IDO.00 045.014 12. ,50,00 3,0011.011 (010.00 vents 8th Grade Dance Income 3 ENterd5.:Kaidc to School Bash Income 185.00 100,00 5,00 Total income $ 33,63732 $ 31,500.00 $ 4,137.51 Non-Unit Income 2,287,36 Media Center-Scholastic Book Fair Income 4,237.36 7.000.00 1,156.110 iseso Membership,Dues-National/State Income :Locu m Expense Administration Assistant Principal Discretionary 250,00 250.00 aola nk Char 48.00 MOD (2.2,0104 Lles 90040 0,110 Board DiscretiOnary !Napo 234,35 200.00 34,35 BUiltiing Maintenance DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E .00 Chapel Hill PTA Council Dues 75 6.00 e 00 3, , 1 ,09i Grant: PTA Thrift Shop Musk Grant Expense 965.9t 1 000,00 31 Hospitalit 1,/00.00 1,1‘00,00 ROO y 3 MOO R001 Insurance Expense 330110 200,00 200.00 0,00 Landscaping 0.00 Principal Discretionary A 00,00 400.00 455.92 500,00 mitriiii School Directory (28.38 Treasurer Expense 176,42 200,00 203.65 200.00 3,65 Yearbook Fundraisers Fall Fundraiser 1100 Fall Fundraiser Expense z100,(10 400.00 Nierthent Fund 4,!,,Ini; PROW , Merchant Fundraising Expenses 0,00 20.00 ; Walk fur Educiatian Walk.for Education Expenses 2r/o.uo mom Programs Art ! I Art mom mom ilea OW Band 541.60 700.00 cnitinet Enrichment 3s, o 2,725.00 100,00 CUitUral Enrichment :2n ESL ESL 38230 400.00 (17.70) Events 2. , 0 Events:8th Grade Dance Expenses 40)00 2,000.0 0 Do 5 Events:8th Grade Graduation 00.00 50E10 0.00 Events:Back to School Bash WOO $0.00 0.01) faculty!Nalrk Club Faculty Book Club :so,00 251100 000 Family/Con Wider$dtlillCe Famlly/Consurner Science 5,1113.13 2 500.00 1132 5WW Mule NOM OM GROW:House Program MO M 3010.00 0.00 Inlin Mallon lectinterigy 470,11 500.00 129.23) Information Technology Media Center Media Center 1,30001) 1,300,00 0,00 NC Junior Honors Society DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E 10 110000) INC Junior Honors OM 000 nors Society Ordvotra 700.00 'mom 0.00 Orchestra egisiscrAft PBI5/SOAR SW On scoto mob Pre-Collegot/AVID Pre-College/AVID 201,04 213(100 1.04 Ilearfing Reading 300„OD 300)00 0.00 Student Welfare 304,85 195,15) . Student Welfare:Counseling Department 400,00 1(11 Student Welfare: Nurse 58„90 MOLD 4 .101 Student Welfare:Social Worker 954.50 1,000.00 Teacher Discretionary Teacher Discretionary:Baldwin,Friecka 1,25,07 n000 p4.904 143,67 Teacher Discretionary:Baruch,Edward 15000 0204 Teacher Discretionary:Bedell,Bob 13/09 1511.100 Isom 0.92 Teacher Discretionam 150.00 Bennett,Lisa mom pluol, Teacher Discretionary:Be Yo.eci yie,ion 00 Teacher Discretionary:Breeden,Susanna 15124 150 1.74 is),49 Teacher Dlscret[ortery:Brumley,Jearie 15000 2.49 15034 1500 Teacher Discrehonarv: Bryan, Leslie 0„114 is3„94 15000 Teacher Discretionary:Campbell, Becky 3,94 15000 001)0"Teacher Discretionary:Carlos,Jonathan I50.019 1 1„ 19100 ,11 Teacher Discretionary:Chappell, Miles 1511 i Teacher Discretionary:Clarke,Lisa :ise,ao sroo 0.1)11 Teacher Discretionary:Cook,Patrice 111,50 150.00 135..1,1 Teacher Discretionary:Crusoe,John 0 00 1501U itsn.co Teacher Discretionary: Dalton,Angela 150,60 15000 010 63.10 Teacher Discretionary: Davis-Omburo,Desiree 50.00 3.1 10.62, WiEl) Teacher Discretionary:Deinert,Nicole 150,00 Teacher Discretionary:Feathers, Lisa 151100 15000 0.00 Teacher Discretionary: Floret,Katherine 116,57 150m 1•1,1 431 , Teacher Discretionary: Fisher,Nate 15110 150,00 110 Teacher Discretionary: Rix, Kellv 14401 15000 (5.99) Teacher Discretionary: Friedman,Sarah 1313,40 150,00 111.60) Teacher Discretionary:Grimm,Jill 15448 15000 4.48 Teacher Discretionary: !bake, Mary 149.97 350.00 pviii IsIAS ISO/00 1„.45 Teacher Discretionary: Haiducek,Dale Teacher Discretionary: Harris,Mike 150.00 15000 floe J1100 51100 0,00 Teacher Discretionary: Hoffman,Jennifer DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E Teacher Discretionary;Johnson,Letitia(Retired 8135 150.00 104.651 12,31.15) 1,49,aa Teacher Discretionary:Mejer,Jessica Isom° t 44„ ( Teacher Discretionary:Milier,Suzanne, 15 15010 5.S5) Teacher Discretionary: Morrison-Shuford,Shakara 14764 130.00 12.35) Teacher Discretionary: Narnkung,Elizabeth 134.96 150.00 $ 1 010 10.12) Teacher Discretionary:Nichols, Molly 149224 Teacher Discretionary:°viola,Sandy(Resgined 12- '141.01 150.00 0,991 15) Teacher Discretionary: Rape,Sammy 1s1„16 150.00 1,15 1.63,46 Teacher Discretionary:Riley,Danielle 150.00 13.48 , pow), 'Feather Discretionary: Roper,Martin 50.00 15000 Teacher Discretionary: Russell, Brian (Resigned Oct, I1is.77 1s0,00 131.231 2G15) 70,n 150.00 (79.23) Teacher Discretionary:Sr heib,Thornas i „ Teacher Discretionary:Scott,Jennifer 14016 150,o0 9 Bell , Teacher Discretionary:Short,Angela 141.77 1,50A10 11 23J tI24.22) , Teacher Discretionary:Sirnrnon 6./8 150,00 s„Ben .: Teacher Discretionary:Smith,Roy 152 79 150.0e 2.29 Teacher Discretionary:Smith,Sarah 16312 150,00 Teacher Discretionary:Staring,Kevin 16,43 150.00 (133.57I 353.56 $5L.1 355 , Teacher Discretionary:Tlsci,Nicholas 00 Teacher Discretionary:Toibert,Megan 14975 150.00 10 251 15 Teacher Discretionary:Tortorici,Austin 0.00 150,(10 0.00 Teacher Discretionary:Vogan,Kaleigh 190,27 150.00 0?? Teacher Discretionary:White,Amanda ;Isom 150,00 0.00 Teacher Discretionary:Whittington, Katherine 130.00 15020 0.00 Teacher Discretionary:Wulforst, Leigh 147,36 150,00 12.641 14)no Teacher Discretionary:Young,Dorlicia WAD 0.00 Teacher Discretionary:Zhou,Yanli 63,21 50,00 Video Production Video Production 595,67 700,00 4.331 1/tha I k for Education Wish Aka Walk for Education Wish List 4i474.69 4,70001) 174.60 Actual Midi'.'t Difference . ... Total Expenses 34,90837 36,110.00 (1,201,43} Net Gain or Loss 728.94 (4,610.00) 5,338,94 Non-Unit Expense Media Center-Scholastic Book Fair Expenses 4,287 36 2400 01) 2,7117.35 1,13200 1,000.00 132 00 Membership Dues-National/State Expense DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E 2016-2017 FrrsA Budget Income Ad mini st ration Donation Income $ 1,000.00 Grant Income $ 1,000.00 Membership Dues Income- ocai Portion $ 1,50000 NC Sales Tax Refund ,400.00 PTA Thrift Shop Income 10000 School Drectory income $ 400.00 Fundraisers Fall Fundraiser Fall Fundraiser Income $ 15,000 00 Merchant Fun dra is ing Merchant Fundraising:Amason Smiles Program 25.00 Merchant Fundraising: Bo I'Tops 400.00 Merchant Fundraising: Harris Teeter VIC Card $ 1075.00 Merchant Fundraising:Spirit Events 500,00 Walk for Education Walk for Education 3,50000 Programs Events Events:8th Grade Dance income $ Z,000,00 Events:Back to School Bash income 5 100.00 Non-Unit Income Media Center-Scholastic Book Fair Income $ 2,000.00 Membership Dues-National/State income $ 1,000.00 Total Income 30,000.00 Expense Administration Assistant Principal Discretionary 250.00 Bank Charges S 55,00 Board Discretionary 400.00 uilding Maintenance S 20000 Chapel Hill PTA Council Dues 75.00 Hospitality $ 1,250.00 Insurance Ex pense 5 330.00 Landscaping 200.00 Principal Discretionary 400,00 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E School thrtcr S 400,00 TreasUrer Expense 200,00 Yearbook 20000 Fundraisers Fall Fundraiser Fail Fundraiser Experis S 20000 Merchant Fundraising Merchant Fundraising Expense,s, 75.00 Walk for Education Walk for Education,lExpenses 5 200,00 Programs Academic Teams Academic Teams: Battle of the toks 30000 Academic Teams: Math Counts 30000 Academic teams:Science Oiympiads 3,00.00 Acadmic Teams: Robotics S 300.00 Art Ar S 700.00 and Band 5 700.00 Cultural Enrichment Cultural] Enrichment $ 2,725.L10 ESL ESL 5 400.00 Events Events:8th Grade Dance Expenses $ 4000.00 FY e tS:8th Grade Graduation Lono.00 Events:Back to School Bash 50.00 Faculty Book Club Faculty Book Club 5 250.00 Family/Consumer Science Fa rnily/Consumer Science 500,00 GROW:House Program GROW: House Program 300,00 Information Technology Information TechnoIo S 50000 Technology Special Purchase $ 4,300.00 Media Center Media Center $ 1,000.00 Orchesi:a Orchestra 5 700.00 PRIVSOAR DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E PIZ/SOAR $ 500.00 PBSS $ 500.00 Peer Buddy Program $ 100.00 Pre-College/AVID Pre-College/AVID $ 200.00 Student Welfare Student Welfare:Counseling,Department $ 400.00 Student Welfare Nurse $ 200,00 Student Welfare:Social Worker $ 1,000.00 Teacher Discretionary Teacher DiScretionary:Alexander, Lynda $ 150.00 Teacher Discretionary:Lee,Wendy $ 130.00 Teacher Discretionary Baldwin,friecka $ 150.00 Teacher Discretionary:Baruch,Edward $ 150,00 Teacher Discretionary:Bedell,Bob $ 150.00 Teacher Discretionary Bennett, Lisa 5 150,00 Teacher Discretionary: Bey le,Jon $ 150.00 Teacher Discretionary: Brumley,Jearre 5 150,00 Teacher Discretionary:Campbell,Becky $ 150 00 Teacher Discretionary:Carlos,Jonathan $ 150.00 Teacher Discretionary Chappell Miles 5 150 00 Teacher Discretionary:Clarke, Lisa $ 150,00 Teacher Discretionary:Cook, Patrice, 5 150.00 Teacher Discretionary:Crusoe,John 5 150,00 Teacher Discretionary:Davls,Ornburo,Desiree $ 60,00 Teacher Discretionary:Deinert,Nicole $ 150.00 Teacher Discretionary:Eaton,Scar lett $ 150.00 , Teacher Discretionary:Ewing,Christine $ 150,00 Teacher Discretionary: Feathers,Lisa $ 150.00 Teacher Discretionary: Floret, Katherine $ 150.00 Teacher Discretionary:Fisher„Nate $ 150,00 Teacher Discretionary:Fox,Kelly $ 150 00 Teacher Discretionary:Friedman,Sarah $ 15000 Teacher Discretionary:Gibson, Mei-Yon $ 150.00 Teacher Discretionary:Grimm,Jill $ 150.00 Teacher Discretionary:Haake, Mary $ 150.00 Teacher Discretionary:Haas, Benna $ 15106 Teacher Discretionary:H,aiducek,Dale $ 150.00 Teacher Discretionary:Holtman,Jennifer 5 EiCI 190 Teacher Discretionary:Itiopard,Cathryn $ 150.00 Teacher Discretionary:McDonnell,Megan $ 150.00 Teacher Discretionary:,Me:0r,,Jessica $ 13000 1 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E Teacher Discretionary:Miller,Suzanne 150.00 Teacher Discretionary;Narrikung,Elizabeth 150.00 Teacher Discretionary:Rape,Sammy 150.00 Teacher Discretionary:Riley, Danielle $ 150.00 Teacher Discretionary:Roper, Martin 150.00 Teacher Discretionary:Ryals,Sydney 150.00 Teacher Discretionary:Scheib,Thomas 150.00 Teacher Discretionary:Scott,Jennifer 150.0D Teacher Discretionary:Short,Angela 150.00 Teacher Discretionary:Simmons, r. n 150.00 Teacher Discretionary:Smith, Roy 150.00 Teacher Discretionary:Staring, Kevin. 150.00 Teacher Discretionary:Tisci„Nicholas 150.00 Teacher Discretionary:Tortorici,Austin 150.ILID Teacher Discretionary:Vogan, Kaleigh 150.00 Teacher Discretionary:Walker,Stacey 150.00 Teacher Discretionary:Whittington,Katherine 150.00 Teacher Discretionary:Vtio'forst,Leigh 150.00, Teacher Discretionary:Young,Dcrlicla 60.00 Teacher Discretionary;Zhou, Yanli 0.00 Video Production Video Production 700.00 Walk for Education Wish List Walk for Education Wish List $ 3,500,00 Non-Unit Expense Media Center-Scholastic Book Fair Expenses $ 21,000,00 Membership Dues National/State Expense $ 1,000.00 Total Expense $ 38,500.00 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E Phillips PISA 2017-2018 Preliminary Budget Cash Balance Forward Estimated Checking Balance on 6.30.17 $3,000.00 Estimated Savings Balance on 63017 10,24.00 2017-ZU118 Income Administration Donation income 500.00 Grant Income 1,700.00, interest income Membership Does Income-Local Portion 1,350,00 NC Sales Tax Refund 35000 Fundraisers Fail FundraMer Fail Fundraiser Income 15,00.00 Matanant Evedrai !Merchant Fundraising:Amazon Smiles Program 50.00 Merchant Fundraising:Box lops 400,00 Merchant fundraising;Harris Teeter VC Card 1,000.00 Merchant Fundraising;Spirit Events 40CLOC Merchant Fundraising:'Weaver Street Market,Misc 0.00 Programs Events Ements:'8th Grade Dance income 20000.00 Events Back to School Bash Income 100.00 Non-Unit Income Media Center-Scholastic Book Fair income 2,000.00 Membership Does-National/State income 1,000.00 rota t Income $25,850,00 Total Income+checking+$4,,68S Savings $33,535.00 Total Emergency Savings 5,609.00 Expense Administration Assistant Principal Discretionary 250 Bank Charges 55 Bank Charges-NSF 0 Board Discretionary 400 DocuSign Envelope ID: 324CD765-DCA3-42C5-13339-89CADOBBF40E BuIIng Maintenance 200 Chanel Hilt PT"A Council Dues 75 Hospitality 1250 Insurance Expense 330 Landscaping 200 Other Expense(Paypal fees) 350 Principal Discretionary 400 Treasurer Expense 200 Yearbook 100 Fundraisers, rm II Fundraiser Fail Fundraiser Expense 200 Merchant Fundraising. Merchant Fundraising Expenses Pr ugrams Acid e nate Teams Academic Teams:Battle of the Books 300 Academic:Teams:Math Counts 300 Academic Teams:Science Olympiad 300 Acadmic Teams:Robotics 300 Art Art 700 Nand Band 700 Cultural Enkhroent Cultural Enrichment 3400, Est ESL Events Events 8th Grade Dance Expenses, 2000 Events:8th Grade Graduation 1003 Everits Back to School Bash 50 Fara Hy/Consume(Ulan cA Fanii /Cortsumer Science 500 Gnaw House Program GROW:House Program 200 Inforrnathra Technology Information Technology 500 media Center Media Center 750 Student vouchers for book fair 250 Oral mica Orchestra 711 PalS/SlaAR PBiS/SOAR 500 DocuSign Envelope ID: 324CD765-DCA3-42C5-B339-89CADOBBF40E PBSS Peer Buddy Prnerarn 1 :pre-cone:6:0Am Pre-Cone geJAVIII D 250 student trudirage Student Welfare:CunseIn g Depart ment 300 Student Welfare: Nurse 200 Student Welfare:Social Worker 1000 leacherilfscretIonene Teacher Discretionary:Alexander Lynda 150 Teacher Discretionary:Lee,Wendy 150 Teacher Discretionary Baldwin.Fr i ecka 150 Teacher Discretionary:Baruch,Edward 150 Teacher Discretionary:Bedell, Bob 150 Teacher Discretionary:Bennett,Lisa 150 Teacher Discretionary:Beyle,ion 150 Teacher Discretionary:Brumley,leane 150 Teacher Discretionary:Campbell,Becky 150 Teacher Discretionary:Carlos,Jonathan 150 Teacher Discretionary:Caryl Rossi 75 Teacher Discretionary:Chappell,Miles 150 Teacher Discretionani Clarke,Use 150, Teacher Discretionani:Cook,Patrice 150i Teacher Discretionary:Crusoe,John 150 Teacher Discretionary:Davis-Omburo, Desiree 75 Teacher Discretionary:Deinert, Nicole 150 Teacher Discretionary:Eaton,Scarlett 150 Teacher Discretionary:Ewing,Christine 150 Teacher Discretionary:Feathers, Lisa 150 Teacher Discretionary:Floret,Katherine 150 Teacher Discretionary:Fisher,Nate 150 Teacher Discretionary Fox,Kelly 150 Teacher Discretionary: Friedman,Sarah 150 Teacher Discretionary:Gibson,Mei-lim 150 Teacher Discretionary:Grimm,Jill 150 Teacher Discretionary: Wake, Mary 150 Teacher Discretionary:Haas,Benna 150 Teacher Discretionary:Halidueek,Dale 150 Teacher Discretionary:Hoffman,Jennifer 75 Teacher Discretionary:Lippard,Cathryn 150 Teacher Discretionary:McDonnell,Megan 150 Teacher Discretionary:Meier,Jessica 150 Teacher Discretionary:Mllier,Suzanne 150 Teacher Discretionary:Namkung,Elizabeth 150 Teacher Discretionary:Rape,Sammy 150 Teacher Discretionary:Riley,Danielle 150 Teacher Discretionary:Roper,Martin 150