HomeMy WebLinkAbout2017-447-E Arts - Hillsborough Elementary School PTA - 2017-18 Arts Grant Agreement DocuSign Envelope ID:91 E71 F2D-9A8E-41 EB-A333-428A1042BC15
ARTS COMM VMS WIN
August 1 5, 201 7
Ashley Slaughterbeck, Principal
Hillsborough Elementary School PTA
402 S. Nash St.
Hillsborough, NC 27278
GRANT AWARD LETTER
Fiscal Year 201 8
Grant Category Grassroots Arts Program
Funding Source NC Arts Council Grassroots Arts Program
Award $785
Start Date _July 1 , 201 7
End Date June 30, 2018
OCAC Report Due Friday, July 6, 201 8
Project Title 4th Grade Poetry Residency with Phillip Shabazz
Staff Contact Katie Murray, Director
919/245-2335
kmurray @orangecountync.gov
Stipulations 1 . Grantee must properly credit the Orange County Arts
Commission and/or North Carolina Arts Council (according
to Funding Source, provided above), using the proper logo
AND credit line on all publicity materials. View proper credit
line language and download logos on the OCAC website at
https://artsorange.org/grants/grantee-resources
2. Grantee must spend $785 on the hiring of multicultural
artists as described in application
WI
DocuSign Envelope ID:91 E71 F2D-9A8E-41 EB-A333-428A1042BC15 C
ORANGE COUNTY ARTS COMMISSION
�a a »v (r 1 1∎iJ r J F 1 a Z I7®1 GRANT AGREEMENT N
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THIS AGREEMENT, entered into this 17 day of August, 2017, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Elementary School PTA ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the annual Grants Program to provide
economic opportunities to Orange County artists and non-profit organizations coordinating arts
projects benefiting the citizens of Orange County.
WHEREAS, the annual Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the
Department of Natural and Cultural Resources, a state agency.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
annual Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed seven hundred eighty five ($ 785)
have been awarded by the Arts Commission to the Grant Recipient for the approved
Project. The Recipient shall be required to match funds at least dollar-for-dollar with
cash from the Grant Recipient's funds not derived from either Orange County
appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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A. Implementation. The Project implementation shall take place between July 1,
2017 and June 30, 2018. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose described in the attached Exhibit A.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 6, 2018. The Final Report shall be in the format required by the North
Carolina Arts Council. Failure to submit the Final Report or late submission of
the Final Report, for any reason, shall be grounds for denial and/or cancellation of
grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$785 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
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credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i. County Funds Only. Orange County Arts Commission logo required.
Credit line required for audio projects: "This program is supported by the
Orange County Arts Commission. "
ii. x North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: "This program is supported by the N.C. Arts Council, a division of the
Department of Natural and Cultural Resources. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display Orange County Arts Commission publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
www.artsorange.org (Orange County Arts Commission logo preferred) to their
main webpage.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
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provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. Both parties agree that this Agreement shall be governed by the
laws of the State of North Carolina. Provider shall at all times remain in
compliance with all applicable local, state, and federal laws, rules, and regulations
including but not limited to all state and federal anti-discrimination laws, policies,
rules, and regulations and the Orange County Non-Discrimination Policy and
Orange County Living Wage Policy (each policy is incorporated herein by
reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php).
Any violation of this requirement is a breach of this Agreement and County may
immediately terminate this Agreement without further obligation on the part of
the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination. By executing this Agreement Provider
affirms that Provider is and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of
any agent or subcontractor, on the list created by the State Treasurer pursuant to
G.S. 147-86.58.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
11A and Article 40 of North Carolina General Statute Chapter 66.
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
DocuSigned by:
aS(kit(., StedAl thAlG 8/23/2017
hIMAciRghterbeck,Principal Date
For and on behalf of Orange County Government
DocuSigned by:
botA,lA , tiamovt,V'Stui 9/5/2017
itiltfiffriktriersley, County Manager Date
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ORANGE COUNTY—DEPARTMENT USE ONLY
Department
Party/Vendor Name: Hillsborough Elementary School PTA Party/Vendor Contact Person: Ashley Slaughterbeck
Contact Phone: 919-732-6137 Party/Vendor Address: 402 S. Nash St. City Hillsborough State: NC Zip: 27278
Department: COUNTYMGR/Arts Commission Amount: 785.00 Purpose: 2017-18 Arts Grants Budget Code(s):
37601020-683000 Vendor#32113 (N/A if new vendor) Vendor is a BOCC consultant? Yes❑ No Contract
Type: (Check one)New ® Renewal ❑ Amendment ❑ Effective Date 8/17/2017 Approved by Board Yes
No Agenda Date:
This agreement is approved as to technical form and content:
DocuSigned by:
Department Director's Signature trav,is 1141ruA, Date: 8/23/2017
0A3E81B12B364B4...
Information Technologies
(Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
c--DocuSigned by: �.
Office of the Risk Management Officer [(USX C,bV'I�kft b Date: 8/25/2017
``,. 7 FDC F9176800498...
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
,---DocuSigned by:
Office of the Chief Financial Officer (1 446°"L Date: 8/25/2017
\.---7D4E5181ACC1409...
Legal Services
This agreement is approved as to le l fgrm and sufficiency:
ocu igned y:
ah, Atotvic, fibSCb 9/5/2017
Office of the County Attorney Date:
079A4D525C0F4FB...
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd @orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board Date:
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1111111
2017-18 GRANT APPLICATION COVERSHEET
Applicant: Hillsborough Elementary PTA
Date Received: 6/2/17 Date Notified Complete: 6/5/17
Date:
Project Title:
4th Grade Poetry Residency 8/21/17-9/1/17
Use of Funds: Marketing/admin costs
NCAC Funding Priority: 0 1st 2nd 0 3rd
NCAC Multicultural Requirement? Yes Amount $900 0 No
Total number served: 80 4th graders
Community served: OOPS - Hillsborough
Demographics:21 % FRL
CHECKLIST
• Completed application form with @ Budget: FY17-18
signatures P :oard List
▪ Narrative Tax exemption letter
@ Project Budget worksheet @ Sample publicity
M Resumes of key artists/instructors EN Work samples
@ Financials: FY15-16 0 Letters of support(not required)
• Financials: FY16-17
AMOUNT REQUESTED: $9°C) AMOUNT GRANTED:
FINAL SCORE:
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
CAR
4/ 0
o 111111-
1'1
Coq 2017-18
co\o•
ORANGE COUNTY ARTS GRASSROOTS ARTS PROGRAM
COMMISSION www.ncarts.org APPLICATION FORM
PART 1 : APPLICATION ORGANIZATION INFORMATION
Organization Name: Hillsborough Elementary PTA
Street Address: 402 N Nash Street
City: Hillsborough State: NC Zip: 27278
Phone: 919-732-6137 Website: http://vvww.orangecountyfirst.com/he/
Authorizing Official Name: Ashley Slaughterbeck
Authorizing Official Title: Principal, Hillsborough Elementary
Authorizing Official Email:
Authorizing Official Phone: 919-732-6137, ext 43005
ashley.slaughterbeck@orange.k12.nc.us
Applicant Race: White Organization EIN:
ORGANIZATIONAL FINANCES
Please attach a complete income and expense statement(an audit may be substituted) for your last fiscal year and
complete operating budgets for the current fiscal year and next fiscal year. Public schools and other large governmental or
community agencies should attach arts program financial information only. Please copy the totals from these attachments
in the spaces below:
Last Year Actual: FY15-16 Current Year: FY16-17 Next Year: FY17-18
Actual Income: $5,194 Projected Income: $5,994 Projected Income: $5,994
Actual Expenses: $5,194 Projected Expense: $5,994 Projected Expense: $5,994
PART 2: PROJECT INFORMATION
PROJECT DIRECTOR INFORMATION (if different from Authorizing Official)
Project Director Name: Erika Foster
Project Director Title: PTA Cultural Arts Chair
Street Address: 1111 Terry Road
City: Hillsborough State: NC Zip: 27278
Phone: 919-724-3545 Email: erikafoster82@gmail.com
PROJECT SUMMARY
Title of Grant Program or Project: Fourth Grade Poetry Residency with Phillip Shabazz
Grant Amount Requested: $900
Project Start Date (No earlier than July 1, 2017): August 21, 2017
Project End Date (No later than June 30, 2018): September 1, 2017
SCHOOLS ONLY:
Are you booking your artists through The Arts Center's Arts in Schools Program? 0 YES X NO
201/C,10woo1,,Progrnn1Grot11Apik ilin F0i kol
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PROJECT NARRATIVE
Please attach a narrative providing the information requested below for the project you propoee. Please be as concise
and specific as possible:
1. Please give a brief description of your organization, including minoion, board and staff composition, current arts
programs and services and number and kinds of people served. Public schools and other large governmental or
community agencies should provide a description of their arts program only rather than the entire organization. (250
words or less)
2. Offer a brief summary of the proposed project.
3. State your p ject'sguo|a.
4. Offer a description of intended portioipanto/audienma, including estimated numbers and racial and cultural
composition. For school applications please include the demographic breakdown of the student body, as well as the
percentage of students on the Free and Reduced Lunch Program.
5. Describe the location where p ject will take place.
O. Explain all project activities.
7. Describe all artists to be involved in the project, how and why they were chosen, and the rate of payment for their
services. If you have not yet selected the artists, describe the kinds of artists you intend to involve and how you will
select them. (Sohoo|e, please indicate if you are working with The ArtaCenhar'aArts in School program to secure your
artists). Please include the ethnicity of artists or instructors hired for the project.
O. Describe how the project will be publicized and promoted to reach intended participants.
9. Describe how you will evaluate the p ject.
PROJECT BUDGET
Please provide a projected budget for your proposed project utilizing the format below. You may attach an additional
detailed budget if necessary, but the tables below must be filled out. Please see the attached Glossary of Budget Terms
for more information.
Administrative Staff.
A. Personnel Artistic Staff:
Technical/Production Staff: $
B. Outside Fees and Artistic Contracts: $9DD $400 $ 1,300
Services Other contracts:
C. Space Rental
D. Travel $ /OD $ /DO
E. Marketing $ /0D $ /OD
F. Remaining Project
Supplies $3O0 $300
Expenses
G. Total Cash Expenses $Q0D $900 $ 1,800
A. Admissions �
B. Contracted Services
Revenue
C. Other Revenue �
Corporate Support: �
D. Private Support Foundation Support: �
Other private support: �
Federal: �
E. Government Support State/Regional: �
Local(not including this request): �
F. Applicant Cash PTA membership dues, fundraisers $8DD
G. Grant Requested� $9DD
(in this application)
H. Total Cash Income (must
equal Total Cash Expenses, $ 1,800
Item G above)
)017 CAn,,sloois Program ()raid Applic(Ilion Pocket 6
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PART APPLICATION CHECKLIST
^ ^~~~ ^ `�~ ~^^ " ��=~°"�" "~~��
APPLICATION CHECKLIST
Please compile in this order. Do not staple, bind, or put into individual folders or sleeves. Provide one copy,
one sided, 8.5 x 11 white paper. A digital copy of the application/sO0/nBceSG@r/
O Application Form, including signatures
O Narrative
O Detailed Budget(if necessary)
O Resumes of key artists and administrators involved in grant funded program(s)
O Income and Expense statement for FYi 5-16
[] Budget or year-to-date statement for FYI6-17
[] Budget for FY17-18
O Current Board of Directors' list
O Copy of IRS Tax Exemption Letter, if applicable
O Sample proQname, pnaoa, or other materials from this or similar past programs
O Work samples by artist(s), labeled with artists' name, title of work, date of work, produced in the last three years:
o Visual artists: CD. OVD, or high resolution photographs (8 images per artist MAX), clearly labeled with
dimensions and media and indicate top of image
o Dance or theater artist: CD or OVD, or link to high-quality online video (3-5 minutes)
o Music and spoken word: CD . MP3 or link to high-quality online video (3-5 minutes)
o Literary arts: Manuscript(10-15 pages) submitted as .pdf file or hard copy
PART CERTIFICATION
" ��" " " 4: ��°�" � " "" °=°��" �=-"~
We understand that failure to respond to any of the above items may adversely affect the consideration of this application.
We certify that we are committed to the completion of the proposed project in compliance with legal requirements and
granting procedures. We certify that the information contained in this application, including attachments and supporting
materials, is true and correct to the best of our knowledge.
PROJECT'DIRECTOR(If applicable)
Printed or typed name: Erika Foster
Signature:
004Y^�
Date:
wi07/1/1?--
"AUTHORIZING OFFICIAL(required) , // // ;;„, 7,//
Printed or typed name: Ashley Slaughterbeck
Signature: I1,04 1°4 Q I
Ai °_ \
yl
Date: a��� ° ^/� y�"�
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2017Omw m0,,Program Gun|xpp|i< olio; Pocke1
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Spring 2017 Grassroots Program Grant
Orange County Arts Commission
Application Narrative
Description of School Arts Program
The Hillsborough Elementary School Parent Teacher Association (PTA) is a porent-baaad,
vo|unteer, non-profit that supports Hillsborough Elementary School, etudenta, porente, and
staff. The PTA is open to all parents and teachers and is headed by elected officers and a PTA
executive board. PTA projects provide valuable services and events for our school's atudents,
fonni|iea, and teachers and is led by nine committees, including Cultural Arts. The Cultural Arts
program brings professional artists (visual artiata, rnueioians, authors, theatre artiato, etc.) into
classrooms through residencies and school-wide perfornnanoea, as well as supports cultural
arts' experiences outside the classroom through grade level field trip funding support. The
committee also works alongside classroom teachers to plan art-based experiences that connect
to curriculum and serves as the liaison between the artists and teachers. In addition, the
committee recruits parent volunteers to help with cultural arts activities.
Summary of Proposed Project
Poet and Teaching Artist Phillip Shabazz will work with approximately 80 fourth grade students
at Hillsborough Elementary in late August 2017 to explore poetry and prose. The residency is
linked to the fourth grade Language Arts curriculum standards in Literature. Foundational Skills,
Writing and Language and will provide students with opportunities to reod, analyze and write
poetry during a concentrated period of time with a professional artist.
Project Goals
The goals for the fourth grade poetry residency with Phillip Shabazz are:
• To increase students' understanding of poetry and prose in connection with the fourth
grade Language Arts curriculum standards
• To increase student engagement and ignite excitement about poetry
• To give students opportunities to support and celebrate each other's work
• To provide classroom teachers with a professional development opportunity to learn new
strategies for teaching poetry
Description of Participants and Audience
Hillsborough Elementary, located in close proximity to downtown Hi||eborough, is the only year-
round elementary school in the Orange County Schools' district. There are approximately 476
students at the school, 253 males and 214 females, and 17% receive free or reduced lunch. In
fourth grode, hovvever, where the residency will take place, 21% of students receive free or
reduced lunch. The following is a breakdown of the racial and cultural composition of the school
as a whole. It is anticipated that there will be a similar racial and cultural composition in fourth
grade next school year.
American Asian Hispanic African- Pacific White Multi-
Indian American Islander Racial
Hillsborough
Elementary 0 8 17 56 0 360 26
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Project Location
The poetry residency will take place at Hillsborough Elementary, in Hillsborough, in four fourth
grade classrooms.
Project Activities
Teaching Artist and poet Phillip Shabazz will visit four fourth grade classes at Hillsborough
Elementary from August 28 — September 1, 2017. During the nya(dency. Shabazz will explore
lyric and narrative poems and prose with students and examine how the poems relate to their
own lives and interactions with others. He will go into each fourth grade classroom each day for
one hour, for a total of four hours per day over the course of five days. In each aeeeion, students
will receive poetry pecketa, hear poems, write original poems and recite them for constructive
feedback. Through these activities students can analyze many different types of poems and
prooe, which naturally engages them in higher-level thinking and critical analysis. In addidon,
students will spend a lot of time creating their own lyric and narrative poenno, paying particular
attention to the use of the senses, figurative |mnguoge, rhythnn, inlagery, sound, tone, emotion
and style. They will generate first drafts and get constructive feedback from peers to ensure the
message they intend to relay is successfully communicated before revising their work.
The following Common Core standards are covered during the residency:
| --- [--- ------ ----- -- -- --- -- --'
. .
Reading Standards
|
Determine a theme of a story, dnamo, or poem from details in the text;
the be��
5. Explain major differences between poeme, dnama, and proae, and refer to
the structural elements of poems (eg., verae, rhythm, meter) and drama
(e.g., casts of characters, sotUngs' descriptions, dialogue, atoge directions)Litenmture
when writing or speaking about a text.
10. By the end of the year, read and comprehend literature, including stories,
dnamoa, and poetry, in the grades 4— 5 text complexity band profioient|y, with
scaffolding as needed at the high end of the range.
4. Read with sufficient accuracy and fluency to support comprehension. a.
Foundational Read grade-level text with purpose and understanding. b. Read grade-level
Skills prose and poetry orally with occuraoy, appropriate raba, and expression on
successive readings. c. Use context to confirm or self-correct word
recognition and understanding, rereading as necessary.
3. Write narratives to develop real or imagined experiences or events using
effective technique, descriptive detai|o, and clear event sequences. a. Orient
Writing the reader
S. With guidance and support from peers and adu|to, develop and strengthen
writing as needed by planning, revising, and editing.
3. Use knowledge of language and its conventions when vvriUng, speaking,
reading, or listening. a. Choose words and phrases to convey
Language 5. Demonstrate understanding of figurative language, word relationships,
and nuances in word meanings. a. Explain the meaning of simple similes
and metaphors
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�habazzh8s been working with fourth arade students at Hillsborough Elementary for several
,emre' so classroom temchero have been able to build upon this knowledge to extend the study
:rDomrybeyondthenaaidenoy. Thiah000tnengthenedtheoxpariencefortheatudentsbecouse
the classroom teachers have been able to use some of the strategies they learned from the
residency in previous years.
Artists Involved in the Project
Phillip Shabazz is an African-American poet, author and educator who has taught at more than
400 sohoo|s, conferences and community centers. His work, which explores issues of
community and culture, has been acclaimed b v the nedim, critics, and audience across North CGn)|ino. He writes poetry from a wide range
vievvpoints, including poems about family and
friends, life challenges and the celebration of human possibilities. He has been a visiting writer
at many colleges and universities including UNC-Chapel MiU, Elon, Winthrop, Warren Wilson
and the Writers' Series at Appalachian State. He has published four books of poems: Flames in
the Fina. Freestyle and Visitation, When the Grass Was Blue and XYZoom.
Phillip Shabazz was chosen for this residency because he is extremely well respected in the
literary cornnlun)ty, and teachero, many at Hillsborough E|ennentmry, find his work with children
to be high impact. The cost for this residency is $1,300, which equates to $65/hour for 20
contact hours. This residency is not part of The Arts Center's Artist in Residence program.
Publicity and Promotion of Project
The Hillsborough Elementary PTA will publicize the residency on the Weekly Wire, an electronic
newsletter sent out at the beginning of each week. Fourth grade teachers will also include the
residency information in their weekly classroom newsletters and on their class web sites. In
addition, Phillip Shabazz provides packets for students to take home during the residency so
families can be involved in the experience.
Project Evaluation
Fourth grade classroom teachers will conduct informal assessments following the residency to
assess student understanding of poetry. In addition, teachers will meet and discuss the
residency as a grade level, taking note of what they observed from their class in regard to
student engagement levels, academic impact and confidence levels. They will also analyze
which teaching strategies they can use more consistently in their classrooms to extend learning
beyond the residency sessions.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Phillip Shabazz
PO Box 16575 Chapel Hill,NC 27516
pshabazz@gmail.com • www.flamesinthefireps.com
Poet, author, and educator, Phillip Shabazz has cross-furictional expertise in poetry, fiction, and
nonfiction. More than twenty years of teaching experience with elementary,teenage, college level
students, and adults, he has a proven track record. He combines strong communication skills with
artistic sensitivity to positively contribute to a classroom, workshop, and seminar audience. His
work explores issues of community and culture in America, and has been acclaimed by the media
and critics across North Carolina. His writing expresses diverse points of view, from poems and
stories about family and friends challenged by the complexities of life,to narratives that celebrate
human possibilities.
Books In Print
•Y, •Freestyle and Visitation:poems, 1997 •XYZoom:poems, 2004
4,7/ ; • When the Grass Was Blue: A Novel in Verse, 2007
ifr
, ' •Flames in the Fire:poems, 2013
; • Two forthcoming books: 2017,Lucky: Poems &Prose for Young Hearts,
loto and Holding Space: A Memoir
,
01111 II
It' His poetry has been included in the anthologies,Literary Trails
' 1001 of the Arorth Carolina Piedmont:A Guidebook, and Home Is Where:
African-American Poetry from the Carolinas. Some of the journals
"*fri his poems have appeared in include The American Voice, Obsidian,
and The Louisville Review.
Teaching Artist
In 1997, Shabazz became Duke University's third Artist-in-Residence at the Mary Lou Williams
Center for Black Culture. During his four-year residency, (1997-2001)he organized both a student
art collective, and a twice monthly speaker's series which presented local and nationally known
poets and writers.Prior to this time period,he was on the artist roster with the Durham Arts Council
and the NC Arts Council from 1994 to 1997.
Currently he conducts creative writing seminars workshops across his home state of North
Carolina, and has taught at over 400 schools, conferences, and community centers. He has also
been a visiting writer at many colleges and universities including UNC-Chapel Hill, Elon,
Winthrop, Warren Wilson, and the Writers Series at Appalachian State.
Shabazz lives in Chapel Hill,NC, and continues to reach approximately 12,000 people annually
through his work as a poet,teacher, and writer at the grassroots and in the community at-large.
onnunign Envelope ID:o1sr1F2o-9AaE-*1so-Aaoa-4xoA1n42oc1n
Hillsborough Elementary
2015-2016 Cultural Arts Budget
Poetry Workshops, Phillip Shabazz $1,200
Sound of Drums, Willa Brigham $2,474
Poetry Alive $810
Schoolhouse of Wonder $710
Total $5,194
Note:All Cultural Arts programs are paid for by PTA membership dues and
fundraising efforts. The programs themselves do not generate income
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Hillsborough Elementary
2016-2017 Cultural Arts Budget
Phillip Shabazz Poetry Residency (Fourth Grade) $1,300
Happy Healthy Habits Program (Kindergarten) $1,224
Sound of Drums Residency (Third Grade) $1,250
Weather Wonders Program (Fifth Grade) $260
Human Health Program (Fifth Grade) $260
Schoolhouse of Wonder (First Grade Field Trip) $890
Poetry Alive (Second Grade Field Trip) $810
Total $5,994
Note:All Cultural Arts programs are paid for by PTA membership dues and
fundraising efforts. The programs themselves do not generate income.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Hillsborough Elementary
2017-2018 Cultural Arts Budget
Phillip Shabazz Poetry Residency (Fourth Grade) $1,300
Happy Healthy Habits Program (Kindergarten) $1,224
Sound of Drums Residency (Third Grade) $1,250
Weather Wonders Program (Fifth Grade) $260
Human Health Program (Fifth Grade) $260
Schoolhouse of Wonder (First Grade Field Trip) $890
Poetry Alive (Second Grade Field Trip) $810
Total $5,994
Note:All Cultural Arts programs are paid for by PTA membership dues and
fundraising efforts. The programs themselves do not generate income.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Cl
II t 7-m.1 R.ve u. S. ice Department of the Tr as ry
2508
Cincinnati, H 452 1
Dat : September 15, 2006 Person to Cont;et;
Stephanie Swartzbaugh 31-07594
Customer Service Specialist
PTA NORTH CAROLINA CONGRESS Toll Fr:e Tel p one b,r:
3501 GLENWOOD AVE 877-829-5500
RALEIGH NC 27612-4934 Fe er I Id,;-ntification u b r:
Gaup Ex;.1 HO Nu ber:
8535
Dear Sir or adam:
This is in response to your r; uest of September 15, 2006, regarding your organization's tax-exempt status.
In May 1985 we issued a determination letter that recognized your organization as exempt from federal income
tax. Our r..cords indicate that your irganization is currently exempt under section 501(c)(3)of the Internal
Revenue Code.
Our records indicate that your organization is also classified as a public charity under
section 509(a)(2)of the Internal Rev-nue Code.
Based on the inf rmatio supplied, e recognized the subordinates named on the list your organization
submitted as exempt from fade I income tax under section 501(c)(3)of the Code.
Our records indicate that contributions to your organization are deductible under section 170 of the Code, and
that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or
2522 of the Internal Revenue Code.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Sincerely,
' a)
Manna K. Sicufca, Director, TE/GE
Cilstom!Account Services
jilt ,
SEP 2 11 2116
le 011 - 11 I
DocuSign Envelope ID:91 E71 F2D-9A8E-41 EB-A333-428A1042BC15
Press Samples
PTA Weekly Wire Sample
Teacher Newsletter Sample
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Re: Reminders and Updates (8/22-8/28)
1 in''Jessica Barr<jessica.barr@orange.k12,nc.us> Sun, Aug 28, 2016 at 3:20 PM
Good Afternoon,
Below are a few update and reminders about this week.
E)iiitteis
August 29-September 9 Return money to schooi, Rouse make checks, sett to HES PTA
ALIg St 30 Science Bay Fieid 'trip (Located at the au hoo0)
September 2 Box lops are Due
September 11 Reading and awards distributed is sines
"Reminder MI informations0 items win be semi; home every Peday.
Ail ReadtA;111hon Info can be fotInd here: klail22://hemplancr,±2tatelestistotatte
end edoster Ittettenic tonna Creek 11 ett ett etenctt notion reenter
Scholastic Beading Ctub (Class Code: NN3JG)
„1"'1,,„.'Llfribilail„! ,1110 ;„„/Lirlik: Th s
Re4i.ing/ELA
Character S, aer Sleuths__
t Readers think about what they learn from the objects a character holds close
Readers use precise, exact words to describe characters actions
• Readers search for patterns in thieir notes to push their thinking about characters
• Readers pay attention to character's struggles/challenges and see them as timing points
Writing
• Writers revise by cross-checking for structure and basic elements of a text type.
• Writer's use revealing dialogue to craft character and move their story forward.
Vieth (Yi'iu child's home:sorb/class or rcight be slightly differs,:)!'t dc,a3 to or as tc.4.ching
for th.)
t I can fluently add and subtract multi digit whole numbers using the standard algorithm
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
* I can solve multi-step word problems posed with whole numbers, and having whole
number answers using the four operations (addition, subtraction, division, and
multiplication)
Social Studies/Sci!,!b:Ice
. I can explain how forces can affect the motion of an object, and how magnets and
electricity interact with objects.
1 FICDEZIatitOrk
11
, . _.
-1-t,01141,e:work rhA,7,Week
Reading: Work on the 40 Book Challenge (at least 20 minutes a night).
Also, we began our book club groups last week. Each child was placed in book club group, lead by one of the
fourth grade teachers and Ms. Sinicrope. Some students will also have reading homework pertaining to their
book they are reading. (i:1)ok Club i:,00ks: Because of Winn-Dixie, Great( i lly Hopkins,The Man in the
Sea, Stone Fox,and HolDs ',.' 'oods.)
Writing: We will continue our Realistic Fiction Narrative
Math: Each math class will assign their own homework. Students in my math class will be assigned work on
Monday that is due on Friday. My expectation is that students work for at least 20 minutes a night.
On Sun, Aug 21, 2016 at 11:47 AM, Jessica Barr<jessica.bariliPerange k12,dc us>wrote:
Good Afternoon,
Below are a few update and reminders about this week.
Dates
August 2:i• FiZed A, " [ion reading period ends.
A ivgitst t2i2 ii30Viy ,!Sheets. iidid Vii"i0edge etiveiobes tares
Aug uiiiit 24 Eiiriy Re e ase "I"i:,:.'i5 (No After Sc iiina V on t t i i l,ay)
August 25 Sc ierice Fun Day Money Due
August. 25 nail F'ic ttireiiii
Aug itst 30 Sc ience r", Ilri Day IiiiiieVd 'V rip (Doc a tied at the C;Ch00 )
Septe 'NibOr 2 Box 1 ii".ipiii; are D u
* Reminder. All informational items will be sent home every 0"'"'riday Reads make sure to ask students for
their yellow take home folder. This pass Friday Picture Day information went home.
Ail Read'r A-br hoc Into can be tO«Ind here: Ii2ottips:filtbosoptairtcygpoTLiporess.,c.,Ircibet,,,,,a-a-thohl
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
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Our Poet Winners from last week Poetry with Mr. Shabazz
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Red g/ELA
Ch.;ractor Sul, R)rr Siekiths_
• Step outside of the story to help them grow ideas about the characters.
- Pay attention to characters actions
• Think about the meaning of objects or characters (Meaning of Syrnbols)
• Search for patterns of thoughts
ill riting
- I can create a story mountain to map out the rrti:,tior elements of my story.
- I can use small moments to write rny characters 'rite scenes throughout my story
M ith
• I can use place value understanding to roitnd multi digit numbers to arty place value.
- I can fluently add and subtract multi digit whole numbers using the standard algorithiti
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Work Sample: Poetry
Though I've worked on many types of poems during my writing career and professional
teaching, I chose to highlight a few poems for 4th and 5th graders as a way to invite you into my
academic approach when I create units.
A Raindrop
Before I was a child, I was a raindrop.
My home was surrounded by thunder and lightning.
There were flashes of fire
and lots of booming noise all around.
Like other raindrops,
I had the freedom to fall to earth. But one afternoon,
the storm's wind blew so fast and hard,
that I lost my shape as I was falling.
I fell down through a tree, hit a leaf,
and finally crashed into a muddy puddle.
Very dark was that puddle. I could hardly see.
I began to search for my shape and myself.
I swam my way to the top of the puddle.
There I saw other raindrops on leaves,
on daffodils, and on the blades of blue grass.
But the raindrops in the muddy puddle were stuck like me.
And they were now becoming nothing but mud.
With all my might, I stayed afloat
on top of the puddle until the sun came.
Then I began to rise up and away into the sky.
I found myself clear and clean and whole again.
I came to see what I've always been—
a raindrop floating in the belly of a storm cloud,
and whenever I fall, I must always seek the sun
to rise again.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
A Child's Song
for my mother
Your earthy fire is heartful heart
and the moon is a pearl in artful art.
Your winter wind is curly hair
and ice is a flower in golden air.
Your cloudy joy is rainy rain
and the morning sun is painless pain.
Your bluest flow is endless stream
and a midnight star in the deepest dream.
Your boom and bang is stormy storm
and butterflies make the wind lukewarm.
Your seaside songs are rare rainbows
and the music fades into old shadows.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Alphadelphia Street
Alpha I call it, my stomping ground. Here, I
Live in a little red house on the corner;
Play two-hand touch in the parking lot, and
Have water balloon fights in the yard.
After school, I write my name with chalk on a wall,
Draw a ring in the dirt to shoot marbles;
Eat barbeque corn chips for snack and
Load my pockets with nickels and dimes,
Pennies and quarters to buy treats from the store;
Hang tough with my boys after homework.
I play pickup games, run the court, shoot hoop,
And sometimes sit on dad's car to flirt with girls.
Style in my red t-shirt, and black jeans, I
Truck a thin gold chain around my neck. I dream of
Riding my new bike down a wide open hill,
Every once in a while with my
Eyes closed, no hands on the bar, all clear
Thinking, how good it feels to almost fly.
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
Who
who put my cat in the oven to dry
who would do a thing like that
who gave my cat some chocolate pie
who ate my dad's grumpy hat
who put my pants to pop in the toaster
who rode my bike in the sea
who put my doggy in the roaster
who tried to swim in my tree
who went to sleep on a telephone pole
who put my doggy in the zoo
who put the elephant in my soup bowl
who put chicken in my shoe
who put a pig in the bathtub
who locked the cat in the fridge
who gave the shark a back rub
who pushed my car off the bridge
who threw my cat in the chocolate pie
who ate my dad's grumpy hat
who put my dog in the oven to dry
who would do a thing like that
DocuSign Envelope ID:91E71F2D-9A8E-41EB-A333-428A1042BC15
List Poem
Kindness is like words that lift someone who's down
Care with a smile for family and friends
A warm hand in the cold
The reddest rose to give to a loved one
Fall-outs at school, but no punches thrown
Good thoughts, a good heart, zero time
In the doghouse, a good spirit you can trust
A good snack to share, a face that's bright
Enough to be seen like
A window you can look to for light
A soul strong enough to lean on in hardship like
Peace cuts through the stone of war
Kindness means respect those who don't look like you
And the nerve to be genuine and nothing other
Free from dwelling on a thousand bad things
But not uncaring about a person's concerns
And still not weighted down by what others think
Kindness is like someone lighting a candle
Because the light says no to the dark