The URL can be used to link to this page

Home My WebLink About2017-445-E Arts - Hillsborough Arts Council - Operating Support - 2017-18 Arts Grant Agreement DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 noa°umu1I01'NM'Y �i��«in Pfi m{@4� August 1 5, 201 7 Neil Stutzer, Chair Hillsborough Arts Council 102 N. Churton St. Hillsborough, NC 27278 GRANT AWARD LETTER Fiscal Year 201 8 Grant Category Grassroots Arts Program Funding Source North Carolina Arts Council Grassroots Arts Program Award $4,847 Start Date _July 1 , 201 7 End Date June 30, 2018 OCAC Report Due Friday, July 6, 201 8 Project Title Operating expense - salary support Staff Contact Katie Murray, Director 919/245-2335 kmurray @orangecountync.gov Stipulations 1 . Grantee must properly credit the Orange County Arts Commission and/or North Carolina Arts Council (according to Funding Source, provided above), using the proper logo AND credit line on all publicity materials. View proper credit line language and download logos on the OCAC website at https://artsorange.org/grants/grantee-resources WI DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 C ORANGE COUNTY ARTS COMMISSION �a a »v (r 1 1∎iJ r J F 1 a Z I7®1 GRANT AGREEMENT N f, ,/.'. .,r;6 xr 0 \ a n THIS AGREEMENT, entered into this 17 day of August, 2017, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Hillsborough Arts Council ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed lour thousand eight hundred foully seven ($ 4,847) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 A. Implementation. The Project implementation shall take place between July 1, 2017 and June 30, 2018. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 6, 2018. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $4,847 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 2 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display Orange County Arts Commission publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any 3 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 provision of this Agreement, as determined by the Arts Commission in its sole discretion. (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. C. Entire Agreement and Signatures. The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. [SIGNATURE PAGE TO FOLLOW] 4 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient LDocuSigned by: Na 5144 8/24/2017 PS€'ONY, 'hair Date For and on behalf of Orange County Government DocuSigned by: 1buAA/Llt, tkeum to-rStu1 9/5/2017 ai- letlarfrmersley, County Manager Date 5 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 ORANGE COUNTY-DEPARTMENT USE ONLY Department Party/Vendor Name: Hillsborough Arts Council Party/Vendor Contact Person: Neil Stutzer Contact Phone: 919- 643-2500 Party/Vendor Address: 102 N. Churton St. City Hillsborough State: NC Zip: 27278 Department: COUNTYMGR/Arts Commission Amount: 4847.00 Purpose: 2017-18 Arts Grants Budget Code(s): 37601020- 683000 Vendor# 19946 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No Contract Type: (Check one)New® Renewal ❑ Amendment ❑ Effective Date 8/17/2017 Approved by Board Yes No Agenda Date: This agreement is approved as to technical form and content: DocuSigned by: Department Director's Signature tra\us ItiuiruA, Date: 8/23/2017 0A3E81 B128364B4... Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: c--DocuSigned by: Office of the Risk Management Officer Qusa C, _th ortA, Date: 8/24/2017 ``,. 7 FDC F9176800498... Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: ,---DocuSigned by: Office of the Chief Financial Officer (1 446°"L Date: 8/25/2017 \.---7D4E5181ACC1409... Legal Services This agreement is approved as to legal form and sufficiency: /nI ocuSigned,"by: ♦'-�� Office of the County Attorne 0.t/UA.L hark-tL 1 SCb Date: 9/5/2017 079A4D525C0F4FB... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd @orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: 6 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 7 Revised August 2017 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 2 1111 2017-18 GRANT APPLICATION COVERSHEET Applicant: Hillsborough Arts Council Date Received: 5/30/17 Date Notified Complete: 6/1/17 Project Title: Operating expense Date: FYI 7-18 Use of Funds: Staff salary NCAC Funding Priority: @ 1st 0 2nd o 3rd NCAC Multicultural Requirement? 0 Yes Amount $ E No Total number served: 20k + Community served: Hillsborough Demographics: Hillsborough community CHECKLIST • Completed application form with @ Budget: FY17-18 signatures @ Board List @ Tax exemption letter Vgr veactti Be p Budget worksheet publicity esumes of key artists/instructors k samples Financials: FY15-16 A:KO kpi n Letters of support(not required) • Financials: FY16-17 AMOUNT REQUESTED: $6000 AMOUNT GRANTED: FINAL SCORE: DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 CAR° "vol z 2017-18 ORANGE COUNTY ARTS covs. GRASSROOTS ARTS PROGRAM COMMISSION www.ncarts.org APPLICATION FORM PART 1 : APPLICATION ORGANIZATION INFORMATION Organization Name: Hillsborough Arts Council Street Address: 102 North Churton Street City: Hillsborough State: NC Zip: 27278 Phone: 919 643-2500 Website: wwwIiUlsboroughrtsccic2g Authorizing Official Name: Neil Stutzer Authorizing Official Title: Chair Authorizing Official Phone: 919 698-1859 Email: nstutzoradsbor.pughartsoNpal.om Applicant Race: The organization is multi-cultural Organization EIN: ORGANIZATIONAL FINANCES Please attach a complete income and expense statement(an audit may be substituted)for your last fiscal year and complete operating budgets for the current fiscal year and next fiscal year. Public schools and other large governmental or community agencies should attach arts program financial information only. Please copy the totals from these attachments in the spaces below: Last Year Actual: FY15-16 Current Year FY16-17 Next Year FY17-18 Actual Income: $84,447 Projected Income: $95,830 Projected Income: $106,500 Actual Expenses: $104,903 Projected Expense: $99,453 Projected Expense: $106,500 PART 2: PROJECT INFORMATION PROJECT DIRECTOR INFORMATION (if different from Authorizing Official) Project Director Name: Same as authorizing official Project Director Title: Street Address: City: State: Zip: Phone: Email: PROJECT SUMMARY Title of Grant Program or Project: Grassroots Organizational Grant Grant Amount Requested: $6,000 Project Start Date (No earlier than July 1, 2017): July 1, 2017 Project End Date (No later than June 30, 2018): June 30, 2018 SCHOOLS ONLY: Are you booking your artists through The ArtsCenter's Arts in Schools Program? 0 YES 6 NO 4)1/ ,(m Pr,yiroiH AH)11, rd[()1L P‘tH( f DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 PROJECT NARRATIVE Please attach a narrative providing Uleinformationrequemtedba|mwforthepnojectyoupropooe. P|maaebeamconcime and specific as possible: 1. Please give a brief description of your organization, including mission, board and staff composition, current arts programs and services and number and kinds of people served. Public schools and other large governmental or community agencies should provide a description of their arts program only rather than the entire organization. (250 words or less) The Hillsborough Arts Council (HAC)supports the arts and enhances the Hillsborough and Orange County communities through education and by organizing events that feature regional artists for the enjoyment and educat1onmfthegenera| pub|ic. NAC'snnissionig "toenriohourcornnnunitythroughthearts." HAC operates under the guidance of a 13-member Board of Directors.The Board members are all volunteers and oversee the management and operation of more than 10 annual programs. HAC also retains the services of 2 part- time paidemp|oyeaothatperformday-to-daynperatioDs. Theoe employees are an accountant(Sara Brewer) and a program coordinator(Kristin Prelipp). HAC received its nonprofit 501(3)(c)status on April 5, 2004. Since 1987, HAC volunteers have been serving the arts and cultural needs of the community through a diversity of programs and events that employ local creative talent,strengthen citizen engagement and enhance the economic vibrancy of Hillsborough and Orange County. See item 6 below for a description of ongoing programs and their organization.Together they serve thousands of citizens from all walks of life every year. 2. Offer a brief summary of the proposed p jact. The HAC faces a classic bootstrapping situation in a period of growth. Professional staff and equipment are needed in order to raise more funds, but funding is needed first to pay for the staff and equipment.The HAC seeks funding to support ongoing operations(see item 6 below)as well as to advance initiatives aimed at serving more diverse communities and improving long-term sustainability.A part-time Program Director has been hired to pursue these initiatives. Support from grants will be needed for a few years while other sources of revenue are developed to the point of sustainability. Increased participation and revenue will be developed by pursuing the goals listed in item 3, below. 3. State your s goals. The Board of Directors has identified these goals in order to serve more diverse communities and to improve long- term sustainability: Increase diversity of communities served Increase outreach efforts Develop general marketing plans to attract more volunteers, donations and grants Increase net operating income from retail operations Fee-for-service programs:development phase Plan new programs The Program Director will be the driving force behind efforts to achieve these goals. 4. Offer a description of intended padicipante/oudienoa, including estimated numbers and racial and cultural composition. For school applications please include the demographic breakdown of the student body, as well as the percentage of students on the Free and Reduced Lunch Program. The approximately thirty individual events coordinated annually by the HAC are open to everyone. The number of participants range from less than a dozen (ongoing gatherings of the Orange Dog Poets Society)to thousands (approximately 2,000 people marched in each of the first two Solstice Paper Lantern Parades in December 2015 & December 2016). Total annual participation is estimated at 19,000 which is a duplicated count, given that there is a loyal following of repeat customers. Participation has been inoneaoinQ, and is expected to continue to do so. There are only rough estimates of the demographic composition of HAC participants. More complete data will be collected in the future. It appears that the participant pool is now approximately equally divided between males and 201r( rmGmnixpp|ico|ion Porke1 u DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 females, while the racial breakdown is a ly 85% Caucasian, 10%African American, 2%Asian, 1% Native American and 2% Other. There is no measure of Latino participation at this time. 5. Describe the location where p ject will take place. HAC activities take place throughout Hillsborough: at the HAC Gallery and Gift Shop, in private homes, in the schools, and in the streets and public squares. Board meetings and administrative activities take place mostly in the Gallery and Gift Shop. Efforts continue in reaching out to northern Orange County to develop relationships and offer programming. G. Explain all project activities. Ongoing Activities Each program is chaired and implemented by volunteers with a liaison to the board. Each program has its own set of needs and timing. As part of the HAC's efforts to reorganize and streamline operations, program committees have developed written procedures enabling continuity and coordination from year to year. • Hillsborough Arts Council Gallery and Gift Shop provides a consistent venue for the works of local artists and features monthly exhibits featuring artists from throughout the region. • Last Fridays bring visitors and locals to downtown Hillsborough to patronize the businesses and restaurants. It also brings our diverse communities of non-profits, po|idciano, artista, community representatives and citizens together to share information about their events and purposes, generating discussion and collaboration. • Last Fridays Art Walks brings visitors and locals on a walking tour of Hillsborough's diverse arts and crafts venues, encouraging sales. • Hillsborough Handmade Parade and Solstice Lantern Walk bring people together in workshops to create their costumes, puppets, lanterns, and to participate together in peaceful,joyful ortiaticpenadea. Theyettrect people downtown to eat and patronize businesses. • Parlor Concerts bring people into historic homes to e joy music, converse with one another and patronize local businesses and restaurants. • Hillsborough Downtown Arts and Crafts Show brings visitors to town and promotes the work of local artists. • Hillsborough Sculpture Tour including the Patrick Dougherty Stickwork in Hillsborough, involves citizens in creating, experiencing and evaluating public art. • Arts Alive brings local authors, photographers, musicians together with citizens to experience their combined talents in ways beyond the usual "readings"format. It brings visitors and locals downtown to patronize the businesses and restaurants. • Free Spirit Freedom is a program celebrating the diversity of Orange County's historic past and future through photography and narrative. It provides opportunities for citizens to learn about and discuss African American contributions to Hillsborough. • Art Cycle encourages citizens to contribute new and used supplies to students in school art classes and lets students experience the benefits of those contributions to their art. • New Afterschool Art Program will bring our diverse student populations together, working on p jects to be presented in Hillsborough. DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 New Activities Goals for serving more diverse communities and improving long-term sustainability will be pursued according to the following plan. Increase diversity of communities served Potential demand for specific programs will be assessed by o Polling participants at HAC events O Approaching administrators of public and private schools o Contacting home schooling associations o Using Facebook and other social media o Joining the Orange County Historical Museum in their monthly outreach efforts into the historically African-American Fairview community o Forming focus groups to learn more about the artists within underserved communities,as well as the classes or events they would like to experience. Increase outreach efforts • Explore and implement strategies to increase individual contributions. • Increase collaboration with businesses,corporations and organizations. • Encourage the town-wide coordination of events for a yea rlong calendar to encourage tourism. • Seek and write grants. • Develop relationships and offer programming in northern Orange County. Develop general marketing plans to attract more volunteers, donations and grants • Increase the visibility of HAC and associated local artists, including increased use of Facebook and other social media. • Create consistency in marketing materials through graphic design and written word, including: ✓ Internet content o Signage and displays in the retail space o Event signs and banners o Written promotional materials • Co-market and plan events in partnership with other organizations and businesses to create a full day or weekend destination of happenings. • Increase the profitability of all programs through additional sales and more events. • Survey the communities,schools,government agencies and departments,and businesses to understand how best to grow the arts in the county, promoting Orange County as an arts destination. Increase net operating income from retail operations • Increase the hours of retail operation. • Employ point-of-sale technology to automate sales and accounting processes,and to collect data to support market analysis and customer relationship management. • Sell HAC branded products. • Improve the layout and physical design of the store. • Advocate and help plan for low cost artist studio/retail space. DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 Fee-for-service programs:development ohuse The Program Director will work with the Board of Directors and Program Chairs to develop specific products to offer.These may include, but are not limited to: o After-school and summer arts programming in Orange County Schools o Courses for home-schooled students and charter schools o Summer camps for children o Art classes for all ages o Workshops hosted by local artists in their studios or other suitable spaces As the products are defined (see Increase diversity of communities served, above),the Program Director will work with the Board to develop standards and systems needed for arts education, including a directory of qualified teaching artists. Plan new programs * Literary festival involving local authors. � Classical music concert such as the recent Ciompi Concert. * Holiday music events such as the recent Jim Watson event. * Performances and film events paired with educational appreciation lectures. 7. Describe all artists to be involved in the project, how andvvhythoyvverechosen. ondthenateofpoymantfortheir services. If you have not yet selected the artists, describe the kinds of artists you intend to involve and how you will select them. (Schools, please indicate if you are working with The ArtsCenter's Arts in School program to secure your artists). Please include the ethnicity of artists or instructors hired for the project. The funds requested are to partially fund the salary of the part-time Program Director, who is the driving force behind the HAC's new activities, including making this position self-sustaining. This individual was selected last year after months of interviews. She has proven herself beyond expectations and continues to do so. The HAG is certified with the OC Living Wage program. 8. Describe how the project will be publicized and promoted to reach intended participants. HAC uses more than 30 media outlets. Events and programs are often promoted via The News of Orange County Posters around town, radio(WUNC, WNCU, WHUP), the Alliance for Historic Hillsborough, email, Facebook and other social media. 9. Describe how you will evaluate the project. Ongoing Activities will continue to be managed by committees of volunteers. Success will be gauged by attendance estimates and net financial results. New Activities have been broken down into six goals, each with bulleted list of tasks(see item 6, above). Progress towards each of the six goals will be measured separately for each of its bulleted tasks. DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 PROJECT EXPENSES Explanation Grant Request Amount ÷, I(/latching Funds =Total Expense Administrative Staff. $6,000 $14,000 $20,000 A. Personnel Artistic Staff: $ $ $ Technical/Production Staff. $ $ $ Artistic Contracts: $ $ $ B. Outside Fees and Services Other contracts: $ $ $ C. Space Rental $ $ $ D. Travel $ $ $ E. Marketing $ $ $ F. Remaining Project $ $ $ Expenses G. Total Cash Expenses $6,000 $14,000 $20,000 A. Admissions $ B. Contracted Services $ Revenue C. Other Revenue $ Corporate Support: $ D. Private Support Foundation Support: $ Other private support: $ Federal: $ E. Government Support State/Regional: $ Local(not including this request): $ F. Applicant Cash $14,000 G. Grant Amount Requested $6,000 (in this application) H. Total Cash Income (must equal Total Cash Expenses, $20,000 Item G above) 2 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 PART 3: APPLICATION CHECKLIST APPLICATION CHECKLIST Please compile in this order. Do not staple, bind, or put into individual folders or sleeves. Provide one copy, one sided, 8.5 x 11 white paper. A digital copy of the application is not necessary. O Application Form, including signatures O Narrative O Detailed Budget(if necessary) O Resumes of key artists and administrators involved in grant funded program(s) O Income and Expense statement for FY15-16 O Budget or year-to-date statement for FY16-17 O Budget for FY17-18 O Current Board of Directors' list O Copy of IRS Tax Exemption Letter, if applicable O Sample programs, press, or other materials from this or similar past programs O Work samples by artist(s), labeled with artists' name, title of work, date of work, produced in the last three years: o Visual artists: CD, DVD, or high resolution photographs (8 images per artist MAX), clearly labeled with dimensions and media and indicate top of image o Dance or theater artist: CD or DVD, or link to high-quality online video (3-5 minutes) o Music and spoken word: CD , MP3 or link to high-quality online video(3-5 minutes) o Literary arts: Manuscript(10-15 pages) submitted as .pdf file or hard copy PART 4: CERTIFICATION We understand that failure to respond to any of the above items may adversely affect the consideration of this application. We certify that we are committed to the completion of the proposed project in compliance with legal requirements and granting procedures. We certify that the information contained in this application, including attachments and supporting materials, is true and correct to the best of our knowledge. PROJECT DIRECTOR(if applicable) Printed or typed name: Same as authorizing official Signature: Date: AUTHORIZING OFFICIAL(required) Printed or typed name: Neil S utzer Signature: 2,1 S;6471, Date: DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 K9STI P P kpophoto@gmail.com 919-622-5876 iinkeciin.comipubilcristinprejimg 2519 Pickard Mountain Road, Hillsborough, NC 27278 Co II 1U I!CATIONS EXPE T Accomplished photographer and writer who undertakes complex assignments, meets tight deadlines and delivers superior performance. Possesses practical knowledge in marketing and communications with a strong visual sense, excellent writing skills and attention to detail. Fluent in Spanish. Core compet.ncies include: Photography Marketing Web and Social Media Design • Writing • Videography Teaching Client Relations o Editing • Graphic Design & Layout • Publishing • Project Management Communications • Multimedia • Business Management • Employee Training 0 JECTIVE: To obtain a position in communications. PROFESSIONAL EXPERIENCE 2001 t Present: Principal Photographer a d Owner at KPO Photo, a photography studio that specializes in unique photographs that tell stories and reinforce brands. Clients include businesses, universities, non-profit organizations, families and engaged couples. (www !cpqphoto corn) 15 years ago Kristin Prelipp (Oguntoyinbo) established KPO Photo. She: - Hired, trained and supervised photographers to photograph over 1,500 events. - Photographed and published over 500 weddings to date. - Created "Storytelling with a Ca 'era" brand. - Employed 15+ people as studio managers, photo assistants and photographers. - Professionally designed and published books, multimedia slideshows and prints. - Expanded services to include commercial photography, editorial photography, portrait photography and videography. CLIENTS BUSII ESSES: Carillon, Chimerix, Clarion Associates, Duke Integrative Medicine, Hospice of Wake County, lnai lnai Bai, Limbionics, ML Designs, Papas Ventures, Seal the Seasons, Sports Endeavors, UNC Physical Medicine and Rehabilitation MEDIA: Chapel Hill Magazine, The Chapel Hill News, Durham Magazine, WCHL, The News & Observer IVERSITIES AND SCHOOLS: The University of North Carolina at Chapel Hill, UNC School of the Arts, Carolina Friends School, Emerson Waldorf School, DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 ORGANIZATIONS: Carolina Performing Arts, Center for Real Estate Development, Democratic National Committee, The Heritage Foundation, Dispute Settlement Center, The Hunt Institute, The Kenan Institute, Lincoln Center for Performing Arts, Morehead Cain foundation, National Theater of Scotland, NC Board of Pharmacy, Research Triangle Regional Partnership, Triangle Community Foundation INDIVIDUALS: New York Times best-selling author Sarah Dessen, Emil Kang TEACHUG Taught photography, editing and photojournalism at TROSA, Woods Charter School, Duke University Bryan Center, AL Stanback Middle School. SOFTWA1 E Adobe Creative Suite, especially Photoshop, WordPress, Aperture, Fotor, Fetch, Microsoft Office Suite, QuickBooks, MyEmma email marketing. PRO BONO Donated photography and writing services to InterFaith Council for Social Service, Art Therapy Institute, CAM Raleigh, Kidzu Museum, Emerson Waldorf School, The Dispute Settlement Center, Cocktails for Cancer, The Bouncing Bulldogs PU 1LISHED POJECTS A Year in the Life of a YIaldorf School , a 96-page full-color book that traces an entire calendar year of a Waldorf education with words and photographs. The Rite of Spring, in photos . In April of 2012 to commemorate the 100th anniversary of the bold French ballet, "The Rite of Spring," Carolina Performing Arts held a year of performances, which included 11 commissions of new work and nine world premieres, interdisciplinary discussions and collaborations all over the UNC-CH campus. Commissioned to photograph the year's worth of events, 15,000 images were created and catalogued that documented the commemoration. Images were published in The New York Times, The Wall Street Journal and on the NPR web site. • The Women's Issue, created environmental portraits of 22 women chosen for the "Women's Issue" of both Chapel Hill and Durham Magazines in 2015. PROFESSIONAL EXPE IENCE 0 2001 to Present: Principal Photographer and Owner at KPO Photo, O June 1999 to January 2001 : Writer, Photographer and Spanish-Speaking Educator at The University of North Carolina Highway Safety Research Center in Chapel Hill, NC. Responsibilities included writing, photographing and designing the HSRC Annual Report and press releases. Also worked on a federally funded grant to reduce the disproportionate amount of highway safety fatalities and injuries among Hispanic drivers in North Carolina. O February 1998 to 1999 : Photojournalist at The Chapel Hill News and The (R leigh) News & 0 server. DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 e March 1996 to February 1998 . hotogr pher and eb Site Layout Advisor at City Search, Morrisville, NC. O May 1995 to August 1995 : Photojour alis Intern at The Will ington Star- ews. EDUCATIO UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL, Bachelor's Degree in Phot journalism and Spanish in 1996. Outstanding Senior Award for Journalism. 1TERESTS Gardening, caring for a flock of chickens, traveling, blogging, swimming and reading. REFERENCES 1.Martha Shannon, Director of the Orange County Arts Commission. mshannon@orangecountync.gov 919.968.2011 4. Sara Stephens, CEO at the Hillsborough/Orange County Chamber of Commerce. sara@hillsboroughchamber.com 919.732.8156 5. Graig Meyer, NC Representative for District 50 (Durham, Orange) Graig.Meyer@ncleg.net 919-967-6253 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 Hillsborough Arts Council Three Year Budget FY17-18 OCOAG FY'15-16 PY16-17 Projected Actuals Budget Budget Ordinary Income/Expense Income 4000 • Contributions 4010 Individual Contributions $15,128 $22.880 $25.000 4D11 • Sponsorships $8.650 $12.400 $20.000 4210 • Corporate Grants& Donations $0 $0 $1.000 4610 Organization/Foundation Grants $4`000 $500 $5.000 481O • Government Grants $35,175 $40.110 $40.000 Total 4000 Contributions $62,953 $75.690 $81.000 5200 • Sale of Goods $28,761 $30.800 $35.000 5410 • Program Service Fees $0 $1.530 $1.500 5540 Event Ticket Sales $5,214 $7.800 $4.000 5560 • Vendors Fees $7.683 $2.410 $2.500 5GOO • Advertising & Equipment Rental $0 $0 $0 Total Income $104.590 $118.330 $134.000 Cost of Goods Sold 5OOOO • Cost of Goods Sold $20.143 $22.500 027.500 Total COGS $20.143 $22.500 $27.500 Gross Profit $84,447 $95,830 $106.500 Expense 68900 Reconciliation Discrepancies $0 $0 $0 700 • Payroll Expenses 701 Wages&Salaries $20.520 $28.000 $30.000 702 ' Payroll Tax Expense $1,613 $2.000 $2,100 Total 700 Payroll Expenses $22,133 $30.000 $32.100 7100 • Contracted Services 711O • Performance Services 7110-1 • ProduotioD $4.970 $2.250 $2.250 7110 • Performance Services- Other $28`860 012,900 $18.000 Total 711O • Performance Services $33'630 $15.150 $20.250 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 7120 Instructors Fees $800 $6'600 $2.000 7130 Security Services $1`200 $1.500 $1.500 7160 Accounting Service Fees $281 $578 $000 7198 Other Contracted Services 81,100 $5.350 $5.000 71OO • Contracted Services- Other $1,339 $0 $0 Total 7100 • Contracted Services $38,351 $29,178 $29.350 73xx • Office Expenses 791O • Supplies $1,804 $1.850 $1.800 7311 • Software Expense $115 $550 $1.000 7340 Internet Access& E-mail $1,737 $1.750 $1.800 735O • VVebei(e Maintenance& Hosting $2.867 $800 $800 7360 • Postage and Shipping $434 $550 $500 7380 Printing &Copying $1,831 $2,205 $2.300 Total 73k( Office Expenses $8,588 $7.705 $8.200 75xx Occupancy Expenses 751D • Rent& Utilities $15,249 $15.200 $15.200 Total 75xx Occupancy Expenses $15,249 $15.200 $15.200 77nx • Travel Expenses 7710 Mileage Reimbursements $188 $150 $150 Total 77xx Travel Expenses $188 $150 $150 8113 Van Related costs $0 $0 $0 8xxx ' Other Operating Expenses 811O • Meeting/Event Rental $563 $820 $800 8120 Reception Expenses $1,359 $930 $900 815O • Honorarium $200 $200 $200 818O • Materials/Supplies(not office) $3.805 $6`170 $6,000 B31O • Advertising $6.978 $4,535 $8.000 B333 • Insurance $1,623 $1.600 $1.600 8420 Dues and Subscriptions $250 $150 $300 8430 Licenses and Permits $1,667 $80 $1.200 8510 Training & Development $0 $100 $100 8525 Volunteer Recognition $339 $250 $300 86OO • Gifts for volunteers/performers $0 $0 $0 8720 Equipment Rental $1,549 $810 $1.000 8730 Repairs &Main. - Equipt. $70 $100 $100 878O • Aemaeto Under$5OO $0 $0 $1.500 Total 8xxx Other Operating Expenses $18.503 $15,745 $20`000 93xx ' Other Expenses 9323 • Bank Charges $1,400 $1,050 $1.000 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 9333 • Pay Pal transaction fee $491 $425 $500 Total 93xx • Other Expenses $1,891 $1,475 $1,500 99xx • Other $0 $0 Total Expense $104,903 $99,453 $106,500 Deficits covered by carry over Net Ordinary Income -$20,456 -$3,623 $0 from previous year Other Income/Expense Other Expense 9982 • Interfund Expense $0 $0 9999 • Suspense $0 $0 Total Other Expense $0 $0 $0 Net Other Income(carry over from savings) $0 $3,623 $0 -$20,456 $0 $0 200 2 Cc meron h( HlE :couqH, 221270 N//v/(tjj, mq( DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 111111 '1 11111 10100 ' 1111 1111 i ' 0000 0 111111 10 y 0 10 00 00 , L111111 1 10 014 iv , i 10 I Telephone: 919-643-2500 Web Site ,._ww.iiittb()Eoggijartscouncil.di-2, Address: 102 N. Churton Street, Hillsborough, NC 27278 Program Director:Kristin Pre lipp Gail Cooley,Treasurer Email:Erqqrpf sfokill5f)orpughaitscpy_cil,grg 424 Stone Currie Dr Office Phone:919.643.2500 H919-969-8478 M919-606-9837 Mobile Phone:919.622.5876, can text me ghcodeyp msn corn Home Phone:919.933.8403 (2nd term ends Sept 2018) BOARD MEMBERS: Araceli Cruz Aaron Be lz 1408 St Mary's Road 1408 St Mary's Road 415-290-1878 919-360-7095 cliejjp cHeEn-Jail,coni aaron.,belzegrywaiLcom (1'term ends Sept 2019) (1"term ends Sept 2018) David Hays Michael Brady 324 W King Street 107 Faucette Mill Road 919-593-1203 919-923-4455 Elah2D10,.cjsco.corn kir hgs„i@rgichLelbJgcly_clesigh.con (1st term ends Sept 2019) (1'term ends Sept 2019) ii )■ , . , of ,H,,, f( 1, h, iloi ( I Ut 01 I i' I 0 /('II I ( HNiq (,1 DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 Michaele Ann Henderson Neil Stutzer, Chairman 6702 Huntsboro Road 2704 Sweet Gum Drive Oxford, NC 27565 919-241-3433 919-830-4811 neHamd � rmi (2 term ends Sept 2017) (1st term ends Sept 2019) Cathleen Turner Trena Jones 205 W Margaret Lane 109 Carden Place,Apt C M 919-417-7401 Mebane, NC 27302 919-451-9420 (1st term ends Sept 2018) 7iena.Jone (15t term ends Sept 2020) Thomas Watson 4519 Orange Grove Rd Russell Knop H919-732'2471M919-451-1844 1021 Alexander Steward Drive Th 919-612'0902 (2"a term ends Sept 2O1B) (1*term ends Sept 2O19) Bill Whitmore,Vice-Chairman 125 W Queen St Luba Sawczyn,Secretary 919'593-0865 1705 Cheyenne Dr ww H 919-942-4026 M 970-988-9529 /2"a term ends Sept 2O19\ (1st term ends Sept 2017) DocuSign Envelope ID:312E3C6B-6E22-4E29-9F88-860CF77DF595 Employer Identification Number: Date: APR 0 5 900, DLN: 17053073741084 HILLSBOROUGH ARTS COUNCIL Contact Person: PO BOX 625 MICHAEL A LUDWIG ID# 31470 HILLSBOROUGH, NC 27278-0625 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) Dear Applicant: Our letter dated June 2000, stated you would be exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code, and you would be treated as a public charity during an advance ruling period. Based on our records and on the information you submitted, we are pleased to confirm that you are exempt under section 501(c) (3) of the Code, and you are classified as a public charity under the Code section listed in the heading of this letter. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading between 8:00 a.m. - 6:30 p.m. Eastern time. Please keep this letter in your permanent records. Sincerely yours, 0.9V-7; ir Lois C. Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG)