HomeMy WebLinkAbout2017-444-E Arts - Hillsborough Arts Council - Last Fridays - 2017-18 Arts Grant Agreement DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
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August 1 5, 201 7
Neil Stutzer, Chair
Hillsborough Arts Council
102 N. Churton St.
Hillsborough, NC 27278
GRANT AWARD LETTER
Fiscal Year 201 8
Grant Category Grassroots Arts Program
Funding Source Orange County
Award $1 ,1 1 3
Start Date _July 1 , 201 7
End Date June 30, 2018
OCAC Report Due Friday, July 6, 201 8
Project Title Last Fridays ArtWalk - Marketing
Staff Contact Katie Murray, Director
919/245-2335
kmurray @orangecountync.gov
Stipulations 1 . Grantee must properly credit the Orange County Arts
Commission and/or North Carolina Arts Council (according
to Funding Source, provided above), using the proper logo
AND credit line on all publicity materials. View proper credit
line language and download logos on the OCAC website at
https://artsorange.org/grants/grantee-resources
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE C
l( ORANGE COUNTY ARTS COMMISSION
�a a »v (r 1 1∎iJ r J F 1 a Z I7®1 GRANT AGREEMENT N
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THIS AGREEMENT, entered into this 17 day of August, 2017, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Arts Council ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the annual Grants Program to provide
economic opportunities to Orange County artists and non-profit organizations coordinating arts
projects benefiting the citizens of Orange County.
WHEREAS, the annual Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the
Department of Natural and Cultural Resources, a state agency.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
annual Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand one hundred
thirteen ($ 1,113) have been awarded by the Arts Commission to the Grant Recipient for
the approved Project. The Recipient shall be required to match funds at least dollar-for-
dollar with cash from the Grant Recipient's funds not derived from either Orange County
appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
A. Implementation. The Project implementation shall take place between July 1,
2017 and June 30, 2018. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose described in the attached Exhibit A.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 6, 2018. The Final Report shall be in the format required by the North
Carolina Arts Council. Failure to submit the Final Report or late submission of
the Final Report, for any reason, shall be grounds for denial and/or cancellation of
grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,113 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
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Revised August 2017
DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i. x County Funds Only. Orange County Arts Commission logo required.
Credit line required for audio projects: "This program is supported by the
Orange County Arts Commission. "
ii. North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: "This program is supported by the N.C. Arts Council, a division of the
Department of Natural and Cultural Resources. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display Orange County Arts Commission publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
www.artsorange.org (Orange County Arts Commission logo preferred) to their
main webpage.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
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Revised August 2017
DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. Both parties agree that this Agreement shall be governed by the
laws of the State of North Carolina. Provider shall at all times remain in
compliance with all applicable local, state, and federal laws, rules, and regulations
including but not limited to all state and federal anti-discrimination laws, policies,
rules, and regulations and the Orange County Non-Discrimination Policy and
Orange County Living Wage Policy (each policy is incorporated herein by
reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php).
Any violation of this requirement is a breach of this Agreement and County may
immediately terminate this Agreement without further obligation on the part of
the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination. By executing this Agreement Provider
affirms that Provider is and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of
any agent or subcontractor, on the list created by the State Treasurer pursuant to
G.S. 147-86.58.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
11A and Article 40 of North Carolina General Statute Chapter 66.
[SIGNATURE PAGE TO FOLLOW]
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
DocuSigned by:
8/24/2017
ilAtactsur3,40hair Date
For and on behalf of Orange County Government
DocuSigned by:
'bUA,UULlt, lka.wovtt,V'Sl,t 9/5/2017
drinie5Strimersley, County Manager Date
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Revised August 2017
DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
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2017-18 GRANT APPLICATION COVERSHEET
Applicant: Hillsborough Arts Council
Date Received: 5/30/17 Date Notified Complete: 5/31/17
Project Title:
Last Fridays ArtWalk Date: July-Nov 2017
Use of Funds: Marketing/admin costs
NCAC Funding Priority: 1st 0 2nd 3rd
NCAC Multicultural Requirement? 0 Yes Amount $ No
Total number served: 1200 e. event
Community served: Hillsborough
Demographics: Free event
CHECKLIST
Eg Completed application form with Ei Budget: FY17-18
signatures El Board List
I Narrative I Tax exemption letter
I Project Budget worksheet I Sample publicity
IrResumes of key artists/instructors Wi7V/ork samples
I Financials: FY15-16 0 Letters of support(not required)
I Financials: FY16-17
AMOUNT REQUESTED: $1475 AMOUNT GRANTED:
FINAL SCORE:
DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
I
2 u-it
0.0 2017-18
ORANGE COUNTY ARTS co,1/40. GRASSROOTS ARTS PROGRAM
COMMISSION www.nearts.org APPLICATION FORM
PART 1 : APPLICATION ORGANIZATION INFORMATION
Organization Name: Hillsborough Arts Council
Street Address: 102 N Churton St
City: Hillsborough State: NC Zip: 27278
Phone: 919 643-2500 Website: www.bilisbpcmbarticounqiprq
Authorizing Official Name: Neil Stutzer
Authorizing Official Title: Chair
Authorizing Official Email:
Authorizing Official Phone: 919 698-1859 ns;tutzer@hilisjDo[guqbartsgound
Applicant Race: The organization is multi-cultural Organization EIN:
ORGANIZATIONAL FINANCES
Please attach a complete income and expense statement(an audit may be substituted)for your last fiscal year and
complete operating budgets for the current fiscal year and next fiscal year. Public schools and other large governmental or
community agencies should attach arts program financial information only. Please copy the totals from these attachments
in the spaces below:
Last Year Actual: FYI 5-16 Current Year: FY16-17 Next Year: FYI 7-18
Actual Income: $84,447 Projected Income: $95,830 Projected Income: $106,500
Actual Expenses: $104,903 Projected Expense: $99,453 Projected Expense: $106,500
PART 2: PROJECT INFORMATION
PROJECT DIRECTOR INFORMATION (if different from Authorizing Official)
Project Director Name: Heather Delisle
Project Director Title: Chair of the Artwalk Committee
Street Address: 127 King Charles Rd.
City: Hillsborough State: NC Zip: 27278
Phone: 919-732-8324
Email: HjelishOhOlg?prclystertscouciLin
PROJECT SUMMARY
Title of Grant Program or Project: Hillsborough Art Walk Last Fridays
Grant Amount Requested: $1475
Project Start Date (No earlier than July 1, 2017): July 1, 2017
Project End Date (No later than June 30, 2018): November 30, 2018
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
SCHOOLS ONLY:
Are you booking your artists through The Arts Center's Arts in Schools Program? 0 YES 0 NO
PROJECT NARRATIVE
Please attach a narrative providing the information requested below for the project you propose.
Please be as concise and specific as possible:
1. Please give a brief description of your organization, including mission, board and staff
composition, current arts programs and services and number and kinds of people served. Public
schools and other large governmental or community agencies should provide a description of their
arts program only rather than the entire organization. (250 words or less)
The Hillsborough Arts Council (HAC) supports the arts and enhances the Hillsborough and Orange
County communities through education and by organizing events that feature regional artists for the
enjoyment and education of the general public. Our mission is "to enrich our community through the
arts." We would like to continue bringing educational opportunities to the public through existing
venues and programs.
The HAC operating structure consists of 13 Board of Directors. The Board members are all
volunteers and oversee the management and operation of more than 10 annual programs including:
o Last Fridays free concert series.
o Last Fridays Art Walks.
o Hillsborough Handmade Parade.
o Parlor Concerts
o The Hillsborough Downtown Arts & Crafts Show.
o The Hillsborough Arts Council Gallery and Gift Shop.
o Hillsborough Sculpture Tour, "A Sight to Behold" by Patrick Dougherty.
o Solstice Lantern Walk.
o Arts Alive.
o ArtCycle
o Free Spirit Freedom
HAC also retains the services of 2 part-time paid employees that perform day-to-day operations.
These employees are an accountant (Sara Brewer) and a program coordinator (Kristin Prelipp).
2. Offer a brief summary of the proposed project.
The proposed use of the grant funds requested is to help fund the promotion of the Hillsborough Art
Walk, Last Fridays. These are a premier recurring events for Hillsborough and Orange County. We
have had visitors tell us that they go to many art walks throughout the triangle and find that this is
their favorite because unlike other towns, this art walk is truly walk-able, between the art venues and
the restaurants. It is an event which draws visitors from Chapel Hill, Carrboro, Pittsboro, Cary,
Raleigh, and Burlington, Mebane, Durham and other surrounding communities.
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
3. State your project's goals.
The regional artists exhibiting their works in Hillsborough galleries and invite their collectors to
Hillsborough thus increasing new visitors to the area on a routine basis. Each venue is required to
have a new exhibit each month attracting new visitors to each event. In this way, the arts continue to
be an economic engine for the Town of Hillsborough and Orange County.
The Art Walk is a major driver for artist exposure and art work sales. It benefits the artist, the venue
and surrounding merchants. The arts continue to be an economic engine for the Town of Hillsborough
and Orange County.
4. Offer a description of intended participants/audience, including estimated numbers and racial and
cultural composition. For school applications please include the demographic breakdown of the
student body, as well as the percentage of students on the Free and Reduced Lunch Program.
Hillsborough Art Walk Last Fridays has over 1200 people of a wide diversity of racial and cultural
backgrounds. During the extended season, we estimate 600-800 people attend the Art Walk. The
attendance is steadily growing. The Art Walk now has 18 different venues. The Hillsborough Art Walk
is held on the last Friday of each month from 6 — 9 pm from January through November. We are
continuing to refine our statistic gathering methods.
5. Describe the location where project will take place.
The Artwalk is held in and around the downtown Hillsborough area.
6. Explain all project activities.
Fed by ongoing events like Last Fridays, River Park Concert and holiday activities, regional artists
exhibiting their works in Hillsborough galleries invite their collectors and Art Walk followers to
Hillsborough for the event and enjoy the many merchants. Each venue is required to have a new
exhibit each month attracting new visitors to each event.
7. Describe all artists to be involved in the project, how and why they were chosen, and the rate of
payment for their services. If you have not yet selected the artists, describe the kinds of artists you
intend to involve and how you will select them. (Schools, please indicate if you are working with
The Arts Center's Arts in School program to secure your artists). Please include the ethnicity of
artists or instructors hired for the project.
18 different venues and many more artists are represented. The Artwalk is one of the largest events
for art sales in the area. See the Art Walk brochure for venues and location.
8. Describe how the project will be publicized and promoted to reach intended participants.
We advertise via the News of Orange, with posters, National Public Radio, WHUP Radio the Alliance
for Historic Hillsborough, the Internet, Facebook and other social media as well as our list of over 30
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
media outlets. This event has been steadily growing in numbers.
9. Describe how you will evaluate the project.
Heather De lisle attends most Hillsborough Art Walks to see what the overall attendance is at the
openings and participating Hillsborough Art Walk venues check in periodically to share their
impressions of the monthly event. We also keep track of how many brochures are taken and the
online traffic to the Art Walk page on the Hillsborough Arts Council's website.
Estimating the number of people and demographics are also done visually, personal interactions and
gathering zip codes.
PROJECT BUDGET
Please provide a projected budget for your proposed project utilizing the format below. You may
attach an additional detailed budget if necessary, but the tables below must be filled out. Please see
the attached Glossary of Budget Terms for more information.
The budget below reflects the heed to replace our 11 phis year old street tagne that each vend.r
dantays, Thls year we wHl evaluate agclitione0 ways to create earned loscorne such through sponsor
ads an the brechurat
Grant Request Total
PROJECT EXPENSES Explanation Matching =planation AmOunt Funds " ExpenSe
Administrative Staff: $100 $325 $425
Staff:A. Personnel Artistic Sta
Technical/Production
Staff:
Artistic Contracts
B. Outside Fees and
Services Other contracts:
Drummers
C. Space Rental
D. Travel
Website, Newsletter,
NPR ads, Facebook
E. Marketing boosts, Banner, $1000 $1,580 $2,580
flyers,
signs to West End
F. Marketing Printing of Brochure $275 $275 $550
Replacement of 11-
G. Marketing $100 276 $376
year-old signs
H. Remaining Project
Expenses
I. Total Cash Expenses $ 1475 $ 2,456 $3,931
2017 Grassrocyls Prugrorri Grar0 Amilicalion Packet
DocuSign Envelope ID. 183EAA7A-D308-4745-8992-9C32B73F02EE
PROJECT INCOME Explanation Cash Income
Amount
A. Admissions $
B. Contracted Services $
Revenue
C. Other Revenue Vendor Fees $755
Corporate Support: $
D. Private Support Foundation Support: $
Other private support: $
Federal: $
E. Government Support State/Regional: $
Local (not including this request): Hillsborough $1,474
Tourism Board
F. Applicant Cash $227
G. Grant Amount
Requested (in this $1,475
application)
H. Total Cash Income
(must equal Total $3,931
Cash Expenses, Item
G above)
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
(1'ART 3: A 7 PLICATII RICHECKLIST
APPLICATION CHECKLIST
Please compile in this order. Do not staple, bind, or put into individual folders or sleeves. Provide one
copy, one sided, 8.5 x 11 white paper. A digital copy of the application is not necessary.
O Application Form, including signatures
O Narrative
O Detailed Budget (if necessary)
O Resumes of key artists and administrators involved in grant funded program(s)
O Income and Expense statement for FY15-16
O Budget or year-to-date statement for FY16-17
O Budget for FY17-18
O Current Board of Directors' list
O Copy of IRS Tax Exemption Letter, if applicable
O Sample programs, press, or other materials from this or similar past programs
O Work samples by artist(s), labeled with artists' name, title of work, date of work, produced in
the last three years:
o Visual artists: CD, DVD, or high resolution photographs (8 images per artist MAX),
clearly labeled with dimensions and media and indicate top of image
o Dance or theater artist: CD or DVD, or link to high-quality online video (3-5 minutes)
o Music and spoken word: CD , MP3 or link to high-quality online video (3-5 minutes)
o Literary arts: Manuscript (10-15 pages) submitted as .pdf file or hard copy
We understand that failure to respond to any of the above items may adversely affect the
consideration of this application. We certify that we are committed to the completion of the proposed
project in compliance with legal requirements and granting procedures. We certify that the information
contained in this application, including attachments and supporting materials, is true and correct to
the best of our knowledge.
NROJECT DIRECTOR (if applicable)
Printed or typed
name: Heather Delisle
Signature: 1.44(irce; 0,1'MA
Date:
AUTHORIZING OFFICIAL (required)
Printed or typed Neil Stutzer
name:
Signature:
Date:
/
onnunign Envelope ID: 1en aceraFouEs
Hilisborough Arts Council Three Year Budget
FY17-18
FY15'16 FY16'17 Projected
Actuals Budget Budget
-_-
Ordinary Income/Expense
Income
4OOO • Contributions
4010 • Individual Contributions $15,128 $22.680 $25.000
4011 • Gpnnsorshipo $8.650 $12.400 $20.000
4210 • Corporate Grants &
Donations $0 $0 $1.000
4610 • Organization/Foundation
Grants $4.000 $500 $5.000
4810 • Government Grants $35,175 $40.110 $40.000
Total 4000 • Contributions $62,953 $75.690 $91.000
5200 • Sale of Goods $28.761 $30'800 $35.000
5410 • Program Service Fees $0 $1.530 $1.500
554O • Event Ticket Sales $5,214 $7.800 $4.000
5500 • Vendors Fees $7.663 $2.410 $2'500
5600 • Advertising & Equipment
Rental $0 $0 $0
Total Income $104.590 $118.330 $134.000
Cost of Goods Sold
50000 • Cost of Goods Sold $20,143 $22,500 $27,500
���� ��
Total COGS $20,143 $22,500 $27,500
Gross Profit $84,447 $95,830 $106,500
Expense
68900 • Reconciliation
Discrepancies $0 $0 $0
700 • Payroll Expenses
701 Wages & Salaries $20.520 $28.000 $30.000
702 • Payroll Tax Expense $1,613 $2,000 $2,100
Total 700 Payroll Expenses $22,133 $30.000 $32.100
7100 • Contracted Services
7110 • Performance Services
7110'1 • Production $4.870 $2.250 $2.250
7110 • Performance Services $28.860 $12,900 $18/000
onnunign Envelope ID: 1en aceraFouEs
Other
Total 7110 • Performance
Services $33'830 $15.150 $20.250
712O • Instructors Fees $800 $6.800 $2.000
713O • Security Services $1.200 $1.500 $1.500
7160 • Accounting Service Fees $281 $578 $600
7198 • Other Contracted
Services $1.100 $5.350 $5.000
7100 • Contracted Services
Other $1,339 $0 $0
Total 7100 • Contracted Services $38,351 $29,178 $29,350
73xx • Office Expenses
731O • Supplies $1.804 $1.850 $1.800
7311 • Software Expense $115 $550 $1.000
7340 • Internet Access & E-mail $1.737 $1.750 $1.800
7350 • VVeboite Maintenance &
Hosting $2,667 $800 $800
7360 • Postage and Shipping $434 $550 $500
7380 • Printing & Copying $1/831 $2,205 $2,300___
Total 73xx • Office Expenses $8,588 $7.706 $8.200
75xx Occupancy Expenses
7510 Rent& Utilities $15,249 $15,200 $15,200
Total 75xx • Occupancy Expenses $15,249 $15.200 $15.200
77xx Travel Expenses
771O • Mileage Reimbursements $188 $150 �15O
Total 77xx ' Travel Expenses $188 $150 $150
8113 • Van Related costs $0 $0 $0
8xxx Other Operating Expenses
8110 • Meeting/Event Rental $563 $820 $800
8120 Reception Expenses $1.359 $930 $900
815U • Honorarium $200 $200 $200
8160 • Materials/Supplies (not
office) $3'905 $0.170 $6,000
8310 Advertising $6.879 $4,535 $6,000
8333 • Insurance $1'623 $1.600 $1.600
8420 • Dues and Subscriptions $250 $150 $300
8430 Licenses and Permits $1.667 $80 $1.200
8510 Training & Development $0 $100 %100
8525 • Volunteer Recognition $339 $250 $300
8600 • Gifts for
volunteers/performers $0 $0 $0
872O • Equipment Rental $1,549 $910 $1.000
onnunign Envelope ID: 1en aceraFouEs
8730 Repairs & Main. Equipt. $70 $100 $100
8760 • Amoeste Under$500 $0 $0 $1,500
Total 8xxx • Other Operating
Expenses $18.503 $15,745 $20.000
93xx - Other Expenses
9323 Bank Charges $1'400 $1.050 $1.000
9333 PayPal transaction fee $491 $425 $500
Total 83xx Other Expenses $1.891 $1,475 $1.500
gQxx Other $0 $0
Total Expense $104,903 $99 $106,500
Net Ordinary Income -$20.456 -$3.623 $0 Deficits covered by carry over from previous
Other }noome/Expense
Other Expense
9982 Interfund Expense $0 $0
9898 Suspense $O $O
Total Other Expense $0 $0 $0 �
Net Other Income (carry over from savings) $O $3,623 $0
-$20.456 $0 $0
onnunign Envelope ID: 1en 32e73F02Es
11,1111 111\1 , ,l ill'111,1 , sanvovo"
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Telephone: 919-643-2500
Web Site:
Address: 102 N. Churton Street,
Hillsborough, NC 27278
Program Director:Kristin Prelipp
Gail Coo ley,Treasurer
Email:
424 Stone Currie Dr
Office �
— H919-969-8478 M919-606-9837
Mobile Phone:91£\6Z25876, can text me
ghr-PPIT/2msn (9111
Home Phone:919.933.8403
(2"a term ends Sept 2O1@)
BOARD MEMBERS:
Araceli Cruz
Aaron Be|z
1408 St Mary's Road
1408 St Mary's Road
415-290-1878
919-360-7095
cli(21_4112 SDP il:c12LE)
(1St term ends Sept 2019)
(1'term ends Sept 201O)
David Hays
Michael Brady
324 W King Street
107 Faucette Mill Road
9I9-593-1203
919-923-4455
(1`x term ends Sept 2O19)
(1st term ends Sept 2Q1g)
20// mroyuoo| P,oA,on`m ,Id pp|coion pooke,
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Michaele Ann Henderson Neil Stutzer, Chairman
6702 Huntsboro Road 27&1 Sweet Gum Drive
Oxford, NC 27565 919'241-3433
919'8304811 11.0T4riCkarbaE0.2.11C,rL Min
rin ic ki.s (Z"«term ends Sept ZU17)
(1^ term ends Sept 2019)
Cathleen Turner
Trena Jones 205 W Margaret Lane
109 Carden Place, Apt C M 919-417-7401
Mebane, NC 27302 col61u er..,LO0mnoiiclgi
919'451'9420 (1*term ends Sept 2018)
(1st term ends Sept 2020) Thomas Watson
4519 Orange Grove Rd
Russell Knop H 919-732-2471 M 919-451-1844
1021 Alexander Steward Drive
919'612'0902 (Z"o term ends Sept 2018)
(1st term ends Sept 2019) Bill Whitmore,Vice-Chairman
125 W Queen St
Luba Sawczyn, Secretary 919-593'0865
1705 Cheyenne Dr
�
H919-94Z'4O26y� 97U'9Q8-95I9 (Z" term ends Sept 2019)
(1,'term ends Sept 2O17)
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DocuSign Envelope ID: 183EAA7A-D308-4745-8992-9C32B73F02EE
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Employer Identification Number:
Date: k 2rir <
C4' ...Wit
DLN:
17053073741084
HILLSBOROUGH ARTS COUNCIL Contact Person:
PO BOX 625 MICHAEL A LUDWIG ID# 31470
HILLSBOROUGH, NC 27278-0625 Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Dear Applicant:
Our letter dated June 2000, stated you would be exempt from Federal
income tax under section 501 (c) (3) of the Internal Revenue Code, and you would
be treated as a public charity during an advance ruling period.
Based on our records and on the information you submitted, we are pleased to
confirm that you are exempt under section 501 (c) (3) of the Code, and you are
classified as a public charity under the Code section listed in the heading of
this letter.
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs.gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading between 8 :00 a.m. - 6:30 p.m. Eastern
time.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
_
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