Loading...
HomeMy WebLinkAbout2017-408-E AMS - Sound Advice of Eastern North Carolina for Courts LCD portable cart DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 [Departmental Use Only] TITLE Court LCD Portable Cart FY 2018 ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 28th day of August, 2017, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"), party of the first part; and Sound Advice of Eastern North Carolina (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: materials, setup and delivery with trainng for LCD Portable Cart, as detailed in provide quote 5529, dated July 20, 2017. The term of this agreement rendered shall be from August 28, 2017 to September 30, 2017. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed five thousand nine hundred twenty four dollars and forty five cents, ($5,924.45). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may,without fault or penalty,withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 2/17 1 DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies,rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory Revised 2/17 2 DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 2/17 3 DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of the day first written above. ORANG cu.OIJ TY PROVIDER R signed by: 561Akuit, AWAAKAt,V'St `�avhd Evans By:Co`rrit ilia``ei B Title: \---4141m °6 200 S. Cameron St. Sound Advice of Eastern North Carolina P.O. Box 8181 PO Box 2005 Hillsborough,NC 27278 Wake Forest,NC 27588 Revised 2/17 4 DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 ORANGE COUNTY-DEPARTMENT USE ONLY Department Party/Vendor Name: Sound Advice of Eastern North Carolina Party/Vendor Contact Person: David Efans Contact Phone: 919-439-6296 Party/Vendor Address: PO Box 2005 City Wake Forest State: NC Zip: 27588 Department: AMS Amount: $5.924.45 Purpose: Courts LCD portable cart Budget Code(s): 10240320-570001 Vendor # 60094 (N/A if new vendor) Vendor is a BOCC consultant? Yes ❑ No❑ Contract Type: (Check one) New® Renewal ❑ Amendment ❑ Effective Date 08/28/2017 Approved by Board Yes❑No❑ Agenda Date: This agreement is approved as to technical form c olgatathi by: +L 8/25/2017 Department Director's Signature Date: • ::.A4• 1-b4498... Information Technologies (Applicable only to hardware/software purchases or related services)This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications,and requirements: IDocuSigned""by:'�1111 Office of the Risk Management Officer ((USX COMA. t Date: 8/25/2017 �---7FDCF9176800498... DS Financial Services r DS This instrument has been pre-audited in the mantNam}geci 4y the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer 6/°9' Vo../40" Date: 8/25/2017 1---7D4E5181 ACC1409... Legal Services This agreement is approved as to legal form anc4 ui i idgig ey:by: jaLtA, leOtitxfs 8/25/2017 Office of the County Attorney Date: �— -EAA3D33ED8A8465... Clerk to the Board Received for record retention: All Docusign contracts must be copied to Donna Lloyd upon completion @ Dolloyd@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: Revised 2/17 5 DocuSign Envelope ID:65060457-7A65-4ACA-9490-C6DF18342041 PO Box 2005 PROPOSAL "1 0 �� Wake Forest, NC 27588 ��� pIp w, (919) 439-6296 DATE QUOTATION ... wow �01,Nyp ❑6V I:.�Asv fY I'd I'rV Z➢RTFV GF16d®I..O%lp 7/20/2017 5529 NAME/ADDRESS Orange County PO Box 8181 131 W. Margaret Lane Hillsborough,NC 27278 Questions?Use contact@saenc.com TERMS REP PROJECT 50% Deposit DBE 5529 Court Portable ... QTY ITEM DESCRIPTION COST Total 1 RPS-1000SE Rollabout Plasma Cart 2,331.00 2,331.00T 1 E556 55" LED Edge-lit Commercial-Grade Display 1,240.20 1,240.20T w/Integrated Tuner 1 WB-100-RSW-8 WattBoxTM Rack Mount Power Distribution 69.47 69.47T Unit with 8 Individual Switches 1 CBL-HD-12 HDMI 12' Certified 1080p 16bit 56.00 56.00T 1 26-490-03 15 pin HD male to male 12' VGA cable 49.50 49.50T 1 Ul Single Space Universal Rack Shelf 42.00 42.00T 1 BDP-56700 Sony Blu.Ray Player 129.99 129.99T 1 MISC HDMI to DisplayPort Adaptor 34.53 34.53T 1 MISC SPDIF-Analog Audio extractor 60.93 60.93T 1 SHIP/HAND Estimated Shipping charges 534.16 534.16T 1 LABOR Setup, Delivery,Training 963.33 963.33T Subtotal of above: 5,511.11 Sent to Alan 7-20-17 DBE • Thank you for the opportunity to quote Sales Tax (7.5%) $413.34 The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total $5,924.45 a DocuSign Envelope ID:65C60457-7A65-4ACA-9490-C6DF18342041 NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY, INC. CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the tens and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). INSURED SOUND ADVICE OF EASTERN NC INC CERTIFICATE Orange County NAME AND PO BOX 270 HOLDER PO Box 8181 ADDRESS VVINTERVILLE, NC 28590 Hillsborough, NC 27278 Email: dbaker @orangecountync.gov COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. X 1 TYPE OF INSURANCE INS!)WVD POLICY NUMBER POLE Y F ( M V P) LIMITS • COMMERCIAL GENERAL LIABILITY' SMP 0129077 7/26/2017 7/26/2018 GENERAL AGGREGATE $2,000,000 -OCCURRENCE PRODUCTS-COMPJOPS AGGREGATE $2,000 000 GEN'L AGGREGATE APPLIES PER POLICY PERSONAL&ADV INJURY $1,000,000 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED 100'000 PREMISES(Ea Ouxxrence) MED EXP(Any one person) $5,000 ❑ EACH OCCURRENCE $ BUSINESSOWNERS AGGREGATE S AUTOMOBILE LIABILITY COMBINE SINGLE LIMIT $1,000,000 A (Each accident)7/7/2017 1/7/2018 • SCHEDULED AUTOS BAP 2099108 BODILY INJURY(Per person) ❑ HIRED AUTOS i BODILY INJURY(Peracedenl) ry • NON-OWNED AUTOS (Peraccident) I ❑ GARAGE LIABILITY 0 (Other) ❑ EXCESS LIABILITY— EACH OCCURRENCE $ OCCURRENCE AGGREGATE WC STATUTORY LANs GI AND EMPLOYERS'OYCOMPENSATION RS'LIABILITY A NlA� WC 0225953 5/15/2017 5/15/2018 E.L-EACH ACCIDENT $500,000 AND EMPLOYERS'LIILIT i POLICY APPLIES TO THE WORKERS EL DISEASE-EA EMPLOYEE $500,000 COMPENSATION LAW IN THE STATE OF NC E .DISEASE-POLICY LIMIT $500,000 OTHER: DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED AUTHORIZED REPRESENTATIVE THE EXPIRATION DATE THEREOF, NOTICE WILL BE U © DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DATE 8/22/2017 COI 0910