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HomeMy WebLinkAboutAgenda - 09-05-2017 - 8-k - Ratification of Manager-Approved Agreements 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2017 Action Agenda Item No. 8-k SUBJECT: Ratification of Manager-Approved Agreements DEPARTMENT: Manager's Office ATTACHMENT(S): INFORMATION CONTACT: 1. FY 2017-18 Orange County Health Bonnie Hammersley, (919) 245-2306 Department Family Success Alliance John Roberts, (919) 245-2318 Outside Agency Performance Agreement for Freedom House Recovery Center 2. FY 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreement for Empowerment, Inc. PURPOSE: To ratify two Family Success Alliance outside agency performance agreements approved by the County Manager over the summer break. BACKGROUND: The Orange County Board of Commissioners has delegated approval and signature authority for agreements, contracts and grants to the County Manager in amounts up to $250,000 for construction contracts and up to $90,000 for general contracts and agreements. The Board of County Commissioners must approve and the Board Chair must sign all contracts where the Manager has not been delegated authority. Over the course of the Board of County Commissioners' summer break, the 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreements for Freedom House Recovery Center and Empowerment, Inc. approached approval deadlines. The agreement amounts were $156,415.69 and $203,759.27, respectively. These agreements are the Navigator Agreements for which the Health Department requested $378,119 in its FY 2017-18 Annual Operating Budget Contract Services Funding Request. That same amount was appropriated by the Board of County Commissioners as part of the FY 2017-18 Commissioner Approved Budget. The Manager approved and signed the outside agency performance agreements thereby minimizing delay to the services provided by Freedom House Recovery Center and Empowerment, Inc. Attachment 1 is the signed FY 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreement for Freedom House Recovery Center. 2 Attachment 2 is the signed FY 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreement for Empowerment, Inc. FINANCIAL IMPACT: The full amount of the Freedom House Recovery Center agreement is $156,415.69. The full amount of the Empowerment agreement is $203,759.27. The total amount for both agreements is $360,174.96. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents RECOMMENDATION(S): The Manager recommends that the Board ratify the County Manager's approval of the 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreement for Freedom House Recovery Center and the 2017-18 Orange County Health Department Family Success Alliance Outside Agency Performance Agreement for Empowerment, Inc. DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E Attachment 1 3 ORANGE COUNTY HEALTH DEPARTMENT FAMILY SUCCESS ALLIANCE OUTSIDE AGENCY PERFORMANCE AGREEMENT FY 2017-18 THIS AGREEMENT, made and entered into the first day of July 2017, ("Effective Date") by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, on behalf of the Orange County Health Department ("County") and Freedom House Recovery Center, located at 104 New Stateside Drive, Chapel Hill, NC 27516 ("Provider"). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need,as identified by the Board of Commissioners; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,the County and Freedom House Recovery Center agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2017to June 30,2018. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application Scope of Services and any amendments or revision thereto which is attached as Exhibit "A" and incorporated by reference, to the residents of Orange County. The Scope of Services may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Program Budget, the maximum sum of one hundred fifty six thousand four hundred fifteen and 69/100 dollars ($156,415.69). b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in monthly installments within thirty (30) days of receipt of an accounting of Provider's actual expenditures properly submitted to County. The first Revised 5/2016 Page 1 of 6 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 4 payment is contingent upon receipt of the fully executed agency's performance agreement in addition to an accounting of Provider's actual expenditures. d. The County's obligation to make additional payments is contingent upon receipt of quarterly Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. e. Once Provider has satisfied its obligations as provided in (d) final payment will be made within 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report by 10/15/17, 1/15/18, and 4/15/18 that includes a summary of satisfactory progress toward completion of performance measures. Provider will also provide a Final Report by 7/15/18 that includes a fiscal report and final evaluation and performance measures as outlined in Exhibit A. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services, upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance,incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. Page 2 of 6 Revised 5/2016 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 5 b. In the event of default by the Provider, the county may elect to terminate this Agreement,in whole or in part and/or require the Provider to repay the funds within ten(10)business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County's remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker's Compensation. For protection from claims under workers'or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A- Statutory State NC &Coverage B -Employers Liability $500,000 each accident, disease policy limit and disease each employee • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $500,000 Combined Single Limit c. All insurance policies (with the exception of Worker's Compensation and Professional Liability)required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough,NC 27278 Page 3 of 6 Revised 5/2016 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 6 d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. e. If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of Sexual Abuse and Molestation Rider.Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. 11. Indemnification. Each party shall hold the other harmless from all loss, liability, claims or expense arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by its own employees functioning under this Memorandum of Agreement and shall bear responsibility for liability, claims or expenses arising from the acts or omissions of the party's own personnel to the extent provided by North Carolina law. Nothing in this section is intended to affect or abrogate the either Party's sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities earned out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County's living wage is $13.75 per Page 4 of 6 Revised 5/2016 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 7 hour. To the extent possible, Orange County recommends that Orange County Schools provide a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: County: Orange County Health Department Provider: Freedom House Recovery Center ATTN: Kimberlee Quatrone 104 New Stateside Drive Post Office Box 8181 Chapel Hill,NC 27516 Hillsborough,NC 27278 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. 18. Governing Law. The laws of the State of North Carolina shall govern all aspects of this Agreement. In the event that it is necessary for either party to initiate legal action regarding this Agreement, venue shall lie in Orange County, North Carolina. The parties hereby waive their right to trial by jury in any action, proceeding or claim, arising out of this Agreement, which may be brought by either of the parties. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 19. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. ro.t.�t .nttbbehalf of the Provider 7/10/2017 -BA-5B2-1-96D785471... Patricia Hussey Date For and on behalf of Orange County Government Page 5 of 6 Revised 5/2016 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 8 LP6t DocuSigned by: AA,it, tkeumMU S(LL 7/11/2017 OG07994B75477... Bonni c e Hammersley, County Manager Date Page 6 of 6 Revised 5/2016 DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 9 EXHIBIT A Ref: Family Success Alliance Zone 4 Navigators Purpose:To provide Navigator services for the Family Success Alliance in Zone 4 as outlined in detail below and described in Exhibit B, Navigator Job Description. Project Scope: Provider will: 1. Coordinate logistics to allow navigators to operate out of provider office. a. Provide Wi-Fi password for internet connection and printing. b. Provide access to photocopier for small print jobs (less than 10 copies). Larger print jobs can be done at OCHD. c. Provide key or other procedures to allow navigator access to the office during regularly scheduled hours. d. Provide a work space for each navigator that includes a desk, chair and access to basic office supplies (pens, notebooks, stapler, etc.). e. Offer an orientation to review office procedures and locations for supplies, printing, meeting space, and payroll procedures and reporting weekly hours. Use an orientation protocol to track topics and completion dates. f. Include navigator in agency meetings as relevant and appropriate. g. Provide a locked location to store paper documents that only navigators are able to access. 2. Provide program support to the navigators. a. Either the Executive Director or other program staff is available to answer questions about the services of the organization or other related community-based services. b. Either the Executive Director or other program staff will provide guidance on how to assist zone families with service referrals and issues of confidentiality. c. Either the Executive Director or other program staff will work with navigators to identify areas of collaboration and partnership between provider and FSA to include client referrals, co-sponsoring of community and outreach events and other options. d. Either the Executive Director or other program staff will be available to provide job shadowing to increase navigator understanding of the provider agency and to increase community contacts and network. e. Either the Executive Director or other program staff will provide support and guidance as needed in other unspecified areas. 3. Orientation/Training. a. OCHD and provider will discuss training needs and requirements and develop a mutually agreed upon schedule to meet the requirements.Training must include review of the Navigator Manual and its associated policies and procedures. b. Training and orientation may cause the normal work schedule to vary. DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 10 EXHIBIT A c. Navigators will attend FSA Project Team meetings, held at OCHD in Hillsborough, every two weeks, a monthly partner meeting, bimonthly Advisory Council meetings and other FSA related meetings as needed. d. OCHD may request that Navigators attend additional trainings or meetings to meet the skills and knowledge required for their duties. 4. Working with the OCHD program manager, provide support for navigator performance measures outlined below. a. Community Engagement and Outreach: Navigator will be assigned 1-2 community based organizations (ex. service providers,faith groups, neighborhood associations)to regularly attend meetings and represent the FSA project and identify opportunities for mutual support and objectives. Summaries from these meetings should be shared in weekly reports and at biweekly FSA Project Team meetings. Permission to attend additional meetings or events must come from OCHD Program Manager. b. Family Engagement: • Contact 100% (n=30) of the 2017 Zone 4 Kindergarten Readiness Cohort to offer Zone Navigator support. Follow-up with those not enrolled again by January 31St, 2018. • Enroll 50% (n=15) of the 2017 Zone 4 Kindergarten Readiness Cohort • Meet monthly with enrolled families from the 2017 Zone 4 Cohort groups. c. Family Goals: • Ensure that 50%of enrolled cohort families with children 0-5 years old have early childhood goals. • Ensure that 80%of enrolled cohort families have completed an Education Goal Checklist. d. Resource Referrals: • Navigator will identify and connect zone families to needed resources with a goal of 8-10 referrals per month. Referrals should be documented in weekly in the Efforts to Outcomes system a monthly tracking report. i. Ensure that 80%of families with children 0-5 years old are actively enrolled in a high quality(3-5 star) early learning center or a parenting support class or program (Incredible Years, Orange Literacy). ii. Work to connect enrolled families with children 8-18 years old to an adult mentor. iii. Ensure that 50%of children age 5-18 years old in enrolled families have a structured summer activity that includes academic components. iv. Ensure that 50%of children age 5-18 years old in enrolled families have a structured after school activity that includes academic components. e. School-based Support: Navigator will be available to zone schools on an as needed basis to support FSA-related activities. Navigator will document hours and activities on a monthly basis as a way to formalize this component of the position. DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 11 EXHIBIT A f. Data Collection: Navigators will use intake and other client forms created and updated by FSA program manager. Navigators will receive instruction from OCHD staff on methods for conducting ongoing needs assessment data and incorporating local knowledge and conditions into evaluation of FSA. 5. Conduct supervision of the navigators. a. Provider will review weekly activities reports and conduct a brief weekly check in with each navigator located at the agency. Provider should refer any issues that cannot be addressed internally to FSA Project Program Manager. b. Conduct formal 6 month and one year performance reviews for each Navigator located at the agency with the FSA Program Manager. 6. Conduct case supervision of Zone 4 and Zone 6 Navigators: Freedom House will provide supervision to the 6-8 members of the Family Success Alliance zone navigator team through monthly group supervision sessions, in-service training, shadowing other workers, and coaching on fulfilling the Zone Navigator role. a. Goal: Zone Navigators will demonstrate the skills needed to conduct effective home visits with clients. i. Provide protocols to prepare for and conduct home visits ii. Review safety strategies for home/community work with families iii. Zone Navigators will accompany/shadow FH staff on home visits/client intakes iv. Accompany Zone Navigators on home visits/intakes, observe and provide coaching and feedback b. Goal: Zone Navigators will demonstrate an understanding of how to maintain personal and professional boundaries with families and of the impact of self-awareness and self- disclosure when working with families i. Use case reviews as a framework to explore the principles of boundaries, self- awareness, self-disclosure and self-care during group supervision ii. Conduct review of at least two randomly chosen families to ensure adherence to documentation and referral procedures and goals on a six month basis. iii. Provide opportunities for professional development through in-service training, relevant articles for discussion, and community agency site visits c. Goal: Zone Navigators will help families build protective factors and increase resiliency in their lives and communities i. Provide training on the framework of Resiliency(Risk vs Protective Factors) ii. Provide tools for discovering existing strengths and protective factors with families iii. Identify protective factors needed to support individual and family resilience, and strategies for increasing protective factors DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 12 EXHIBIT A 7. Provisional status and monitoring of agreement a. Hiring: Provider will coordinate with OCHD to recruit, interview and select appropriate candidates. b. Probationary period: Provider will follow internally established protocols for employee probationary period. c. Disciplinary action: Provider will follow internally established protocols for monitoring any activity or behavior that requires disciplinary action and report that to OCHD. d. Termination: Provider will follow internally established protocols for termination and will notify OCHD. Any final termination decision will be made after a meeting with OCHD program staff. e. Position Open: Should the position become open due to termination or attrition, provider and OCHD will re-open the position and re-start the hiring process outlined above with an expectation of filling the position in a 30-day time period. Assuming such protocols are followed there would be no interruption of overhead payments during a period when the position was open. New hire will start as an OCHD temp for the first 4- 6 weeks for training and orientation purposes. f. Navigator reporting: Navigator will provide written feedback to OCHD regarding any perceived violation of the agreement and OCHD will provide guidance to develop solutions amenable to all parties. OCHD Program Manager will: 1. Serve as a liaison between Provider and zone navigators. 2. Meet monthly with each navigator to review performance measures and family progress. 3. Provide assistance with logistics for monitoring navigator activities and performance, including identification of priority programs and recruitment/referrals and information for Navigators to share with families. 4. Compile program, service, and other opportunities for Zone families from community partners and send to Provider to share with Navigators. 5. Provide supplies for navigators as needed for community events and outreach. 6. Provide initial training and orientation for new navigators at the Health Department and distribute equipment (laptop computer, cell phone, client file bag and lock).Training will include use and ongoing support for the Efforts to Outcomes client database system. 7. Identify ongoing learning and training opportunities for zone navigators and send to Provider. Personnel: 2. 5 full time zone navigators Cost: $156,415.69 to be paid in monthly installments upon receipt of invoice of actual expenses with quarterly expense and performance reporting. Budget Categories: See attached worksheet for a breakdown of each category. 1. Salaries 2. Taxes DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 13 EXHIBIT A 3. Health Benefits 4. Overhead: 15%of salary, benefits and taxes 5. Mileage: .535/mile for up to 200 miles per month per full time navigator and pro-rated for navigators working less than full time 6. Training: $500 per navigator 7. Payroll processing 8. Case Supervision: $7,200 ($600/month) Provider Deliverables: 1. Complete a site orientation protocol for each navigator within the first month of navigator employment with agency. 2. Review weekly activity reports from each Zone 4 Navigator. Report any concerns with navigator performance to FSA Program Manager. 3. Meet monthly with FSA Project Manager to check in and review priorities and challenges. 4. Provide a quarterly report on clinical supervision using form created by OCHD to track training topics covered, needed action steps and other relevant notes. 5. Provide timely monthly invoices. Payment will be processed within 2-3 weeks of receipt of invoice. 6. Provide a quarterly expense and performance report (no later than October 15,January 15, April 15, and July 15)that documents each budget category and include receipts as appropriate to FSA Program Manager. FSA Program Manager will provide the template to be used. 7. Conduct a formal 6 month performance review for new hires and an annual review at one year with the FSA Program Manager. DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 14 '114,4 P'ip,,,,o, 11) , ii,,, it,,,,A y ,,,, )" e„, ,,1, A I It, V ' �l 111111/111/ Zone Navigator Job Announcement Salary: Salary based on education and experience Opening Date: Immediate Closing Date: March 20, 2017 Description: This is an invitation to join a strong team of dedicated professionals working to dramatically improve student achievement and family success for families struggling to make ends meet in New Hope area south of Hillsborough, known as Zone 4, of the Family Success Alliance. The position will serve as a "navigator" for families living in Zone 4 as part of the work of the Family Success Alliance. This position will be a dynamic one, responding to the needs of the community and zone partners to assist the work. Much of the work will be done in neighborhood, schools and community settings with families. We are looking for someone who knows the community and public schools well and understands the challenges faced by families living in poverty. This versatile, on the ground position, will connect with families to make program and resource referrals in areas such as housing, mental health, mentoring, health and wellness and career training and financial education while reporting on needs and obstacles to child and family success. We are looking for someone who can work independently and passionately while partnering with school staff, service providers, faith-based and community groups and neighborhood organizers and activists to develop a culture of achievement and success among all children and families in the zone. This position will be located at a local nonprofit organization. Support and supervision will be in coordination with the Family Success Alliance Program Manager located at the Orange County Health Department. Examples of Duties This position will be responsible for the long-term strategy and day to day activities required to support child and family success in Zone 4. Duties include but are not limited to: • Assist in recruiting and supporting a caseload of up to 20 families enrolled in the navigator program through monthly meetings, goal setting, resource referrals and peer support. • Act as a coach for families to model skills for parents to be their child's first teacher. • Utilize program forms to document progress in a timely, accurate manner with assigned families using a data tracking system. Training on use of the database will be provided. • Assist in recruiting and supporting families participating in summer 2017 kindergarten readiness program. • Be the go-between and "connector" between families and service providers to tailor programs to meet family needs and goals. • Support families to access needed programs and assist them in signing up and participating in programs. DocuSign Envelope ID:8E87460E-053E-4F51-836A-0798AA5D163E 15 • Attend community meetings such as neighborhood association meetings, related local task force and/or coalition meetings to promote FSA, build relationships with other advocates and stay current on community changes, challenges and opportunities. • Document and celebrate project successes in the zone and contribute to the overall community-based identity of FSA. • Attend FSA project, partner, Advisory Council and navigator group supervision meetings and participate in overall project planning and decision-making. Typical Qualifications • Prefer candidates that are from the community with children that attend a zone school and can identify with families struggling to make ends meet. • Must possess strong people skills. • Ideal candidates are bilingual (Spanish) and bicultural applicants. • Requires a minimum combination of education and experience equivalent to a high school diploma or a GED with a preference for candidates that are enrolled in or have goals for higher education. Skills/Abilities • Ability to connect with and build trusting relationships with families struggling to make ends meet. • An excitement and passion for identifying and connecting with students and families who can benefit from program participation. • Demonstrate cultural sensitivity and the ability to work with diverse groups. • Possess a range of communication skills that can be employed in various settings and with families that are the most in need. • Uses personal experiences of overcoming obstacles as a tool for helping others build success while also maintaining professional boundaries and confidentiality. Knowledge • Candidates should be resourceful and knowledgeable of community resources, with a working knowledge of county/municipal systems and agencies that support children and families. • An understanding of the role that structural barriers play in health and academic disparities is preferable. • Knowledge of the history of the community and the ways that may shape local culture, and individual behavior and identity. • Knowledge of neighborhoods located near New Hope Elementary and A.L. Stanback Middle school. Requirements • This position requires transportation and some night and weekend hours. Apply To apply, go to: http://orangecountync.gov/departments/human resources/job opportunities.php 11111F 111111111E11 111111 111111 11111 } lj 1111111 111111.1111I11111 11111 111 HEINE 01111 111111111111111 111111 ril 11111 I 41 t DocuSign Envelope ID: 8E87460E-053E-4F51-836A-0798AA5D163E A�T IJ CERTIFICATE OF LIABILITY INSURANCE DAW(MMDO17Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Crystal Ireland NAME: y Business Insurers of Carolinas HON No. (919)968-4611 (q/C,No): (919)968-8991 C.800 Eastowne Drive, Suite 208 ADDRess:cireland @business-insurers.com PO Box 2536 INSURER(S)AFFORDING COVERAGE NAIC# Chapel Hill NC 27515-2536 _INsuRERA:Riverport- Berkley National Ins Co INSURED INSURER B:United Wisconsin Insurance Company 29157 Freedom House Recovery Center, Inc INSURER C: 104 New Stateside Drive INSURER D: INSURER E: Chapel hill NC 27516 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1771019046 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDD/YYYY) (MMIDD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED , , A CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 1 000 000 X Professional Liability X 8527338-10 7/1/2017 7/1/2018 MED EXP(Any one person) $ 20,000 X Sexual & Physical Abuse PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 3,000,000 X POLICY PRO- 1-°C PRODUCTS-COMP/OP AGG $ 3,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea acadent) A X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS X 8527338-10 7/1/2017 7/1/2018 BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS (Per acadent) $ Medical payments $ 5,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 DED RETENTION$ 8527338-10 7/1/2017 7/1/2018 $ WORKERS COMPENSATION x l PEATUTE l x 1 OTTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E L EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? y B (Mandatory in NH) 0400158723 5/16/2017 5/16/2018 EL.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E .DISEASE-POLICY LIMIT $ 500,000 A Employee Dishonesty 8527338-10 7/1/2017 7/1/2018 LIMIT 25,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Orange County is also an additional insured with respect to General Liability and Automobile Liability, required by written contract. Forms attached. CERTIFICATE HOLDER CANCELLATION achambers @orangecountync.g SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Health Department ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 Hillsborough, NC 27278 AUTHORIZED REPRESENTATIVE J Chappell/IREL01 - ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INSO25 ro014111/ DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E Attachment 2 18 ORANGE COUNTY HEALTH DEPARTMENT FAMILY SUCCESS ALLIANCE OUTSIDE AGENCY PERFORMANCE AGREEMENT FY 2017-18 THIS AGREEMENT, made and entered into the first day of July 2017, ("Effective Date") by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, on behalf of the Orange County Health Department ("County") and Empowerment, Inc., located at 109 N. Graham Street, Suite 200, Chapel Hill, NC 27516 ("Provider"). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Empowerment agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2017to June 30, 2018. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application Scope of Services and any amendments or revision thereto which is attached as Exhibit"A" and incorporated by reference, to the residents of Orange County. The Scope of Services may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Program Budget, the maximum sum of two hundred three thousand seven hundred fifty nine and 27/100 dollars ($203,759.27). b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in monthly installments within thirty (30) days of receipt of an accounting of Provider's actual expenditures properly submitted to County. The first Revised 5/2016 Page 1 of 6 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 19 payment is contingent upon receipt of the fully executed agency's performance agreement in addition to an accounting of Provider's actual expenditures. d. The County's obligation to make additional payments is contingent upon receipt of quarterly Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. e. Once Provider has satisfied its obligations as provided in (d) final payment will be made within 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report by 10/15/17, 1/15/18, and 4/15/18 that includes a summary of satisfactory progress toward completion of performance measures. Provider will also provide a Final Report by 7/15/18 that includes a fiscal report and final evaluation and performance measures as outlined in Exhibit A. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services,upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below (hereinafter referred to as "default"), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance,incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. Page 2 of 6 Revised 5/2016 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 20 b. In the event of default by the Provider, the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten(10)business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County's remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker's Compensation. For protection from claims under workers' or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A- Statutory State NC& Coverage B -Employers Liability $500,000 each accident, disease policy limit and disease each employee • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $500,000 Combined Single Limit c. All insurance policies (with the exception of Worker's Compensation and Professional Liability)required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough,NC 27278 Page 3 of 6 Revised 5/2016 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 21 d. Nothing in this section is intended to affect or abrogate the County's sovereign immunity defenses. e. If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of Sexual Abuse and Molestation Rider. Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. 11. Indemnification. Each party shall hold the other harmless from all loss, liability, claims or expense arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by its own employees functioning under this Memorandum of Agreement and shall bear responsibility for liability, claims or expenses arising from the acts or omissions of the party's own personnel to the extent provided by North Carolina law. Nothing in this section is intended to affect or abrogate the either Party's sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County's living wage is $13.75 per Page 4 of 6 Revised 5/2016 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 22 hour. To the extent possible, Orange County recommends that Orange County Schools provide a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: County: Orange County Health Department Provider: Empowerment, Inc. ATTN: Kimberlee Quatrone 109 N. Graham St., Suite 200 Post Office Box 8181 Chapel Hill,NC 27516 Hillsborough,NC 27278 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. 18. Governing Law. The laws of the State of North Carolina shall govern all aspects of this Agreement. In the event that it is necessary for either party to initiate legal action regarding this Agreement, venue shall lie in Orange County, North Carolina. The parties hereby waive their right to trial by jury in any action, proceeding or claim, arising out of this Agreement, which may be brought by either of the parties. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 19. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. DocuSigned by:- of the Provider /f.-L t.s ()caul 8/21/2017 BCE548CED19F40F... Delores Bailey Date For and on behalf of Orange County Government Page 5of6 Revised 5/2016 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 23 DocuSigned by: �bin�UtdR. 8-41A0x rs 8/25/2017 0637994B755E477... Bonnie Hammersley, County Manager Date Page 6 of 6 Revised 5/2016 DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 24 EXHIBIT A Ref: Family Success Alliance Zone 6 Navigators Purpose:To provide Navigator services for the Family Success Alliance in Zone 6 as outlined in detail below and described in Exhibit B, Navigator Job Description. Project Scope: Provider will: 1. Coordinate logistics to allow navigators to operate out of provider office. a. Provide Wi-Fi password for internet connection and printing. b. Provide access to photocopier for small print jobs (less than 10 copies). Larger print jobs can be done at OCHD. c. Provide key or other procedures to allow navigator access to the office during regularly scheduled hours. d. Provide a work space for each navigator that includes a desk, chair and access to basic office supplies (pens, notebooks, stapler, etc.). e. Offer an orientation to review office procedures and locations for supplies, printing, meeting space, and payroll procedures and reporting weekly hours. Use an orientation protocol to track topics and completion dates. f. Include navigator in agency meetings as relevant and appropriate. g. Provide a locked location to store paper documents that only navigators are able to access. 2. Provide program support to the navigators. a. Either the Executive Director or other program staff is available to answer questions about the services of the organization or other related community-based services. b. Either the Executive Director or other program staff will provide guidance on how to assist zone families with service referrals and issues of confidentiality. c. Either the Executive Director or other program staff will work with navigators to identify areas of collaboration and partnership between provider and FSA to include client referrals, co-sponsoring of community and outreach events and other options. d. Either the Executive Director or other program staff will be available to provide job shadowing to increase navigator understanding of the provider agency and to increase community contacts and network. e. Either the Executive Director or other program staff will provide support and guidance as needed in other unspecified areas. 3. Orientation/Training. a. OCHD and provider will discuss training needs and requirements and develop a mutually agreed upon schedule to meet the requirements.Training must include review of the Navigator Manual and its associated policies and procedures. b. Training and orientation may cause the normal work schedule to vary. DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 25 EXHIBIT A c. Navigators will attend FSA Project Team meetings, held at OCHD in Hillsborough, every two weeks, a monthly partner meeting, bimonthly Advisory Council meetings and other FSA related meetings as needed. d. OCHD may request that Navigators attend additional trainings or meetings to meet the skills and knowledge required for their duties. 4. Working with the OCHD program manager, provide support for navigator performance measures outlined below. a. Community Engagement and Outreach: Navigator will be assigned 1-2 community based organizations (ex. service providers,faith groups, neighborhood associations)to regularly attend meetings and represent the FSA project and identify opportunities for mutual support and objectives. Updates from these meetings should be shared in weekly reports and at biweekly FSA Project Team meetings. Permission to attend additional meetings or events must come from OCHD Program Manager. b. Family Engagement: Navigator team will • Contact 100% (n=60) of the 2017 Zone 6 Kindergarten Readiness Cohort to offer Zone Navigator support. Follow-up with those not enrolled again by January 31St 2018. • Enroll 50% (n=30) of the 2017 Zone 6 Kindergarten Readiness Cohort • Meet monthly with enrolled families from the 2017 Zone 6 Cohort groups. c. Family Goals: • Ensure that 50%of enrolled cohort families with children 0-5 years old have early childhood goals. • Ensure that 80%of enrolled cohort families have completed an Education Goal Checklist for each five to eighteen year old in enrolled families. d. Resource Referrals: • Navigator will identify and connect zone families to needed resources with a goal of 8-10 referrals per month. Referrals should be documented weekly in the Efforts to Outcomes system and on a monthly tracking report. i. Ensure that 80%of families with children 0-5 years old are actively enrolled in a high quality (3-5 star) early learning center or a parenting support class or program (e.g. Incredible Years, Orange Literacy). ii. Work to connect enrolled families with children 8-18 years old to an adult mentor. iii. Ensure that 50%of children age 5-18 years old in enrolled families have a structured summer activity that includes academic components. iv. Ensure that 50%of children age 5-18 years old in enrolled families have a structured after school activity that includes academic components. e. School-based Support: Navigator will be available to zone schools on an as needed basis to support FSA-related activities. Navigator will document hours and activities in the weekly reports as a way to formalize this component of the position. DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 26 EXHIBIT A f. Data Collection and forms: Navigators will use intake and other client forms created and updated by FSA program manager. Navigators will receive instruction from OCHD staff on methods for conducting ongoing needs assessment data and incorporating local knowledge and conditions into evaluation of FSA. 5. Conduct supervision of the navigators. a. Provider will review weekly activities reports and conduct a brief weekly check in with each navigator located at the agency. Provider should refer any issues that cannot be addressed internally to FSA Project Program Manager in a timely manner. b. Conduct formal 6 month and one year performance reviews for each Navigator located at the agency with the FSA Program Manager. 6. Provisional status and monitoring of agreement a. Hiring: Provider will coordinate with OCHD to recruit, interview and select appropriate candidates. b. Probationary period: Provider will follow internally established protocols for employee probationary period. c. Disciplinary action: Provider will follow internally established protocols for monitoring any activity or behavior that requires disciplinary action and report that to OCHD. d. Termination: Provider will follow internally established protocols for termination and will notify OCHD. Any final termination decision will be made after a meeting with OCHD program staff. e. Position Open: Should the position become open due to termination or attrition, provider and OCHD will re-open the position and re-start the hiring process outlined above with an expectation of filling the position in a 30-day time period. Assuming such protocols are followed there would be no interruption of overhead payments during a period when the position was open. New hire will start as an OCHD temp for the first 4- 6 weeks for training and orientation purposes. f. Navigator reporting: Navigator will provide written feedback to OCHD regarding any perceived violation of the agreement and OCHD will provide guidance to develop solutions amenable to all parties. OCHD Program Manager will: 1. Serve as a liaison between Provider and zone navigators. 2. Meet monthly with each navigator to review performance measures and family progress. 3. Provide assistance with logistics for monitoring navigator activities and performance, including identification of priority programs and recruitment/referrals and information for Navigators to share with families. 4. Compile program, service, and other opportunities for Zone families from community partners and send to Provider to share with Navigators. 5. Provide supplies for navigators as needed for community events and outreach. DocuSign Envelope ID: DB9A9EC4-8024-400B-A663-138801D5215E 27 EXHIBIT A 6. Provide initial training and orientation for new navigators at the Health Department and distribute equipment (laptop computer, cell phone, client file bag and lock). Training will include use and ongoing support for the Efforts to Outcomes client database system. 7. Identify ongoing learning and training opportunities for zone navigators and send to Provider. Personnel: 3. 5 full time zone navigators Cost: $203,759.27 to be paid in monthly installments upon receipt of invoice of actual expenses with quarterly expense and performance reporting. Budget Categories: See attached budget worksheet for line item details and total figures. 1. Salaries: Will range from $15-$18 per navigator salary schedule. 2. Taxes 3. Health Benefits 4. Overhead: 15%of salary, benefits and taxes 5. Mileage: .535/mile for up to 200 miles per month per full time navigator and pro-rated for navigators working less than full time 6. Training: $500 per navigator 7. Office space: $270 per month 8. Navigator supervision: $2,500 9. Payroll processing: $14.53 per month 10. Office Supplies: $500 (can be used for furniture and other basic office supplies) Provider Deliverables: 1. Complete a site orientation protocol for each navigator within the first month of navigator employment with agency. 2. Review weekly activity reports from each Zone 6 Navigator. Report any concerns with navigator performance to FSA Program Manager. 3. Meet monthly with FSA Project Manager to check in and review priorities and challenges. 4. Provide timely monthly invoices. Payment will be processed within 2-3 weeks of receipt of invoice. 5. Provide a quarterly expense and performance report (no later than October 15,January 15, April 15, and July 15) that documents each budget category and include receipts as appropriate to FSA Project Program Manager. FSA Project Manager will provide the template to be used. 6. Conduct a formal 6 month performance review with new hires and an annual review at one year with the FSA Program Manager. DocuSign Envelope ID:DB9A9EC4-B024-400B-A663-138801D5215E 28 411i, ..��'w��� ! W � � I Jr Zone Navigator Job Announcement Salary: Salary based on education and experience Opening Date: Immediate Closing Date: March 20, 2017 Description: This is an invitation to join a strong team of dedicated professionals working to dramatically improve student achievement and family success for families struggling to make ends meet in New Hope area south of Hillsborough, known as Zone 6, of the Family Success Alliance. The position will serve as a "navigator" for families living in Zone 6 as part of the work of the Family Success Alliance. This position will be a dynamic one, responding to the needs of the community and zone partners to assist the work. Much of the work will be done in neighborhood, schools and community settings with families. We are looking for someone who knows the community and public schools well and understands the challenges faced by families living in poverty. This versatile, on the ground position, will connect with families to make program and resource referrals in areas such as housing, mental health, mentoring, health and wellness and career training and financial education while reporting on needs and obstacles to child and family success. We are looking for someone who can work independently and passionately while partnering with school staff, service providers, faith-based and community groups and neighborhood organizers and activists to develop a culture of achievement and success among all children and families in the zone. This position will be located at a local nonprofit organization. Support and supervision will be in coordination with the Family Success Alliance Program Manager located at the Orange County Health Department. Examples of Duties This position will be responsible for the long-term strategy and day to day activities required to support child and family success in Zone 6. Duties include but are not limited to: • Assist in recruiting and supporting a caseload of up to 20 families enrolled in the navigator program through monthly meetings, goal setting, resource referrals and peer support. • Act as a coach for families to model skills for parents to be their child's first teacher. • Utilize program forms to document progress in a timely, accurate manner with assigned families using a data tracking system. Training on use of the database will be provided. • Assist in recruiting and supporting families participating in summer 2017 kindergarten readiness program. • Be the go-between and "connector" between families and service providers to tailor programs to meet family needs and goals. • Support families to access needed programs and assist them in signing up and participating in programs. DocuSign Envelope ID:DB9A9EC4-B024-400B-A663-138801D5215E 29 • Attend community meetings such as neighborhood association meetings, related local task force and/or coalition meetings to promote FSA, build relationships with other advocates and stay current on community changes, challenges and opportunities. • Document and celebrate project successes in the zone and contribute to the overall community-based identity of FSA. • Attend FSA project, partner, Advisory Council and navigator group supervision meetings and participate in overall project planning and decision-making. Typical Qualifications • Prefer candidates that are from the community with children that attend a zone school and can identify with families struggling to make ends meet. • Must possess strong people skills. • Ideal candidates are bilingual (Spanish) and bicultural applicants. • Requires a minimum combination of education and experience equivalent to a high school diploma or a GED with a preference for candidates that are enrolled in or have goals for higher education. Skills/Abilities • Ability to connect with and build trusting relationships with families struggling to make ends meet. • An excitement and passion for identifying and connecting with students and families who can benefit from program participation. • Demonstrate cultural sensitivity and the ability to work with diverse groups. • Possess a range of communication skills that can be employed in various settings and with families that are the most in need. • Uses personal experiences of overcoming obstacles as a tool for helping others build success while also maintaining professional boundaries and confidentiality. Knowledge • Candidates should be resourceful and knowledgeable of community resources, with a working knowledge of county/municipal systems and agencies that support children and families. • An understanding of the role that structural barriers play in health and academic disparities is preferable. • Knowledge of the history of the community and the ways that may shape local culture, and individual behavior and identity. • Knowledge of neighborhoods located in the zone and zone schools. Requirements • This position requires transportation and some night and weekend hours. Apply To apply, go to: )http://orangecountync.gov/departlrnents/hulrnan resources/job opportuniitiies.php C D CO 2 g c (A .4 2" To rir, V, rz Ti _ 6 ■ c'n' 8, t ig -ri Ti, 8 Tj :-.6. :-.q• •-• o H - i f_ F 2 . o .., TA at 6' '2 v, (ii 0 Ft 2 0 til 2 o 1-'3 0 m 0 ... m 0 o 0 . . . 9 0 . N 0' PC. m 10 0 0 0 0 0 ,. p F r2 t71 ? 4 8 8 A A 8 A ei e c6 ,.. ,n, ... cr r,o 0 4 r, ea ■6 r, .4.' 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C , t' '' ,2 Qs 77 1. ,-7, ., 1 0 . ; , ,u 8 c ,E, 2 ,.., 0 CU 0.0 6, t- % .: 9 :gc , 3 ■., 0 4.) — 'c''2 2 Ti F&31." a •4.:-- 88 ' . T, = -'.•= jil'4= +"2. 'Z'' ''Z'' g & -''''''' I'' Pg.L.38 g E ' a,'"4E• "1-'--34-1 2`-i'1. -'46 g =13 8 Eaf 2= aEt - 7 . u. TA , 388 2 24 N 4 oF-, -z12"-,--,e o 2. A DocuSign Envelope ID: DB9A9EC4-B024-400B-A663-138801D5215E 31 EMPOINC-01 DMASON AC©/GZ© DATE(MMIDDIY'YYY) CERTIFICATE OF LIABILITY INSURANCE 07/18/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES . BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED ' REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT ........ ._.._ _. .. WAME:_........ Summers Thompson Lowry,Inc. PHONE FAx 100 Europa Drive (Arc ,No Eat): 91119)968-4472 (Ave,No):(919)942-0221 Suite 571 iAII Alss info@STUnsure.com Chapel Hill,NC 27517-2393 INSURER(S)AFFORDING COVERAGE NAIC# B SL)RERA Technology Insurance C©m,pany Inc 42376 INSURED INSURER B ......._ Empowerment,Inc. INSURER C Delores Bailey 109 N.Graham St.#200 i INSURER 0 Chapel NIB,NC 27516-2328 INSURER E: I _.. ._ I INSURER F• I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP..... TYPE OF INSURANCE . ...WVD .__.. 'euu LIMITS.. _..... . POLICY NUMBER X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,0001 CLAIMS.MADE. X,OCCUR X NPP1 005089 06/16/2017 06/16/2018 PREMI DAMAGE TO RENTED 10,000 .... 1 GEN"L AGGREGATE Ltlhb P RSONAL& !ADM INJURY S 1,000,000 �1 IT APPLIES PER' ! I GENERAL AGGREGATE $ .....,3,000,000 POLIICY I J'CT LOC 1 P R ODUCTS-COMP/OP AGG .$ OTHER x Abuse 1,000 000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,0001 (f: EPGIdEPI) $ ANY AUTO NPP1005089 ` 06/16/2017 06/16/2018 BODILY INJURY(Per J.aersan) !$ OWNED SCHEDULED AUTFFOS ONLY AUTOS BODILY INJURY(Per accWsnty $ X AtiJTOS ONLY X ;AUNOS ONLY PROPERTY DAMAGE __.! 1 I $ UMBRELLA L�IAB OCCUR 1 PALM'OCCURRENCE ,_,S„e..,. d EXCESS LIAB CLAIMS-MADE „ .. S r .� I S DEO I RETENTIONS A WORKERS COMPENSATION PER 0TH• AND EMPLOYERS"LIABILITY X_ $TA7LlTlE<; I D TWC3634138 06116/2017 06/16/2018 ANYIeERMIEMTERIPARTNER©a ECUTwE I N r A. E L EACH ACCIDENT 500,000 DESCRIPTION under PERATIONS below E L DISEASE mm POLICY LITMITE 500,000 ((Mandatory In NH 500,000 Prof Liability NPP1005089 06/16/2017 06/16/2018 Occurrence 1,000,000 I 1 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IIACORD 101,Addltlonal Remarks Schedule,may be attached if more space is required) UniFi Equipment Finance,Inc.and its assignors&assignees are additional insured as respects written contract.Contract Number 175024-0002;Xerox WorkCenre 7225 Trade up for Lease 175024-01 valued$18,015.15 CERTIFICATE HOLDER .... CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE UniFi Equipment Finance,Inc.ISAOA/ATIMA THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. c/o American Lease Insurance 654 Amherst Road, _______ Sunderland,MA 01375 I AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD