HomeMy WebLinkAboutAgenda - 09-05-2017 - 8-i - Fiscal Year 2017-18 Budget Amendment #1 1
ORD-2017-017
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 5, 2017
Action Agenda
Item No. 8-i
SUBJECT: Fiscal Year 2017-18 Budget Amendment #1
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2017-
18.
BACKGROUND:
Health Department —Technical Amendment
1. The Health Department has identified an error in its approved FY2017-18 departmental
budget. In the "Speech & Hearing" project within the Personal Health division, the
revenue account "State Revenue" is erroneously categorized as a Charge for Service.
This revenue account should be categorized as Intergovernmental revenue. This
technical amendment rectifies this error and places the budgeted revenues ($77,597) into
the correct category.
This budget amendment corrects the category error in FY 2017-18. (See Attachment 1,
column 1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
Health Department
2. The Health Department has received deferred and additional revenue for the following
programs:
• Donations — as of June 30, 2017, the department collected $8,572 in donations
from the Olin T. Binkley Memorial Baptist Church; funds were earmarked as
2
deferred revenue/in-flows for use in FY2017-18. These funds will be used to help
support the Family Success Alliance.
• Community Health Grant — receipt of $122,065 from the State Office of Rural
Health to be used for providing Diabetes Self-Management Education and Medical
Nutrition Therapy to income eligible clients that would not typically be served
because of an inability to pay the minimum $20 fee as required by the State. The
funds will be used to hire a temporary Community Health Worker for 9 months to
connect clients with services and provide follow-up support to those that complete
the programs.
• Minority Diabetes Prevention Program — receipt of $12,050 ($10,175 from the
North Carolina Division of Public Health and $1,875 in additional Self Pay
revenues) for diabetes education. These funds will be used to provide diabetes
prevention education classes and coaching to minority community members in
Orange County.
• Blue Cross Blue Shield Foundation of North Carolina — receipt of $9,500 from
Blue Cross Blue Shield Foundation of North Carolina to be used for racial equity
training. The Health Department will use these funds to provide racial equity
training to the medical clinic staff.
• Duke Endowment — receipt of $35,593 to be used in order to assist formerly
incarcerated people with chronic disease in accessing proper medical care upon
release from the criminal justice system. This project is a joint effort between
Orange County, Durham County, and UNC. These funds will be used to hire a 1.0
FTE time-limited Community Health Worker as well as pay for the necessary
travel, training, and supplies for that position. The time-limited position will have an
end date of June 30, 2018.
This budget amendment provides for the receipt of these additional funds and approves
the addition of a 1.0 FTE time-limited Community Health Worker in FY2017-18. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
County Manager's Office
3. The Arts Commission division of the County Manager's Office requested to carryforward
$1,000 in local arts grant funding from FY2016-17 to FY2017-18, using fund balance of
the Visitors Bureau Fund. A local arts grant recipient returned a $1,000 grant late in FY
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2016-17. The Arts Commission would like to award the grant to a new recipient in FY
2017-18.
4. The Arts Commission division of the County Manager's Office received notification from
the North Carolina Arts Council of additional revenue of $6,583 to support NCArts
Council Grassroots Arts Program in Orange County.
This budget amendment provides for a fund balance appropriation of $1,000 from the
Visitors Bureau Fund and provides for the receipt of the additional State funds. (See
Attachment 1, columns 3 and 4)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
Department of Environment, Agriculture, Parks and Recreation
5. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) has:
Deferred revenue/in-flows for the following programs:
• NC Matching Grant - As of June 30, 2017, the department collected $ 3,671 for
the Soil and Water division's NC Matching Grant; funds were earmarked as
deferred revenue/in-flows, for use in FY 2017-18. Matching funds are used for
office and educational supplies, staff training and certification costs and award
sponsorship.
• Little River Park Donations — As of June 30, 2017, the department had received
Little River Park donations of $14,407; these funds were earmarked as deferred
revenue/in-flows, for use in FY 2017-18.
Received additional donations for the following:
• Recreation Reception - $3,500 from Strawbridge Studio, for reception counter
and furnishings at Central Recreation Center
• Arbor Day Event— $75 from New Hope Elementary School event attendees
• Blackwood Farm Park - $200 from Girl Scout Camp
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Department on Aging
6. The Department on Aging has deferred revenue/in-flows for the Master Aging Plan
Initiatives (MAP). As of June 30, 2017, $99,880 from the Carol Woods Community
Donation was earmarked as deferred revenue/in-flows, for use in FY 2017-18.
7. The Department on Aging has received additional revenue for the following programs:
• Health Promotion Activities — receipt of an additional $3,282 from the Triangle J
Council of Governments (TJCOG) for evidence-based health promotion activities.
4
• Sportsplex funds — receipt of $5,000 from the Sportsplex for after-hours use and
staffing costs of the Passmore Senior Center classrooms.
• State Senior Center General Purpose funds — receipt of $21,878 from the N.0
Division of Aging and Adult Services General Purpose funding, to be used to cover
temporary personnel and program supplies.
• Volunteer Income Tax Assistance (United Way Funding) — receipt of $4,900 from
the Triangle United Way, through support of the federal VITA tax preparation service.
These funds will be used to pay for seasonal personnel and supply costs.
• American Association of Retired Persons (AARP) Community Challenge Grant —
receipt of$10,125 grant to purchase and install seats at 15 OPT bus stops.
• Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of
$1,750 from the N.C. Department of Insurance, through the Triangle J Area Agency
on Aging. These funds will be used for outreach on services available through the
SHIIP and low income subsidy programs.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, columns 6 and 7)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these items:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Criminal Justice Resource Department
8. The Criminal Justice Resource Department has received notification of additional
revenues of $2,500 from the ABC Board to support drug treatment court program
expenses.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 8)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
These additional funds will support Orange County residents with substance use
disorders that are participating in our two Drug Treatment Courts. These Courts are
designed to provide long-term structure, therapeutic support and accountability for
individuals with substance use disorders who are in the criminal justice system or face
abuse, dependency or neglect petitions as parents in DSS Court. Individuals that
successfully complete these courts are far less likely to commit new criminal offenses
and will be in more stable employment and housing.
5
Department of Social Services
9. The Department of Social Services has received notification of a $10,000 grant award
from the Orange County Partnership for Young Children for the Community Response
program. These funds will support the Triple P and Attachment and Behavioral Catch-Up
program activities. This budget amendment provides for the receipt of the additional
funds and amends the following Grant Project Ordinance: (See Attachment 1, column 9)
Community Response Program Grant-Project# 71089
Revenues for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
Community Response Grant $204,833 $10,000 $214,833
Total Project Funding $204,833 $10,000 $214,833
Appropriated for this project:
Current FY FY 2017-18 FY 2017-18
2017-18 Amendment Revised
Community Response Project $204,833 $10,000 $214,833
Total Costs $204,833 $10,000 $214,833
10.The Department of Social Services, in collaboration with the Orange County Partnership
to End Homelessness (OCPEH) in the County Manager's Office, has received an award
of additional Emergency Solution grant funds ($40,640), from the NC Division of Aging
and Adult Services (NCDAAS). A portion of these funds ($25,000) will be budgeted in the
Emergency Solutions Grant project within the Department of Social Services, to support
rental assistance payments for members of the homeless population, identified by the
OCPEH, while the remaining funds ($15,640) will be budgeted in the Orange County
Partnership to End Homelessness program within the County Manager's Office, to
support a temporary Case Manager position. This budget amendment provides for the
receipt of the $15,640 in additional funds in the OCPEH program, and the receipt of the
$25,000 in additional funds and amends the following Emergency Solutions Grant Project
Ordinance: (See Attachment 1, column 10)
Emergency Solutions Grant- Project# 71084
Revenues for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
Emergency Solutions Grant $438,061 $25,000 $463,061
Total Project Funding $438,061 $25,000 $463,061
Appropriated for this project:
Current FY FY 2017-18 FY 2017-18
2017-18 Amendment Revised
Emergency Solutions Project $438,061 $25,000 $463,061
Total Costs $438,061 $25,000 $463,061
6
11. The Department of Social Services has received additional revenue for the following
programs:Workforce Innovation and Opportunity Act (WIOA) Building Futures
Youth Program — receipt of an additional $39,821 from the Regional Partnership
Workforce Development Board to support staffing and program cost.
• Workforce Innovation and Opportunity Act (WIOA) Adult & Dislocated Workers
Program — receipt an additional $42,326 from the Regional Partnership Workforce
Development Board to support staffing and program cost.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 11)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these items:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department of Social Services — Technical Amendment
12.This budget amendment moves the WIOA Adult & Dislocated Workers Program from the
Annual Grant Fund to the General Fund to more closely align it with existing WIOA grant
funds, the Building Futures Youth Program. (See Attachment 1, column 12)Workforce
Innovation and Opportunity Act (WIOA) Adult & Dislocated Workers Program - Project#
71079
Revenues for this project:
Current FY 2017-18 FY 2017-18
FY 2017-18 Amendment Revised
WIOA Adult& Dislocated $255,298
Workers Program ($255,298) $0
Total Project Funding $255,298 ($255,298) $0
Appropriated for this project:
Current FY FY 2017-18 FY 2017-18
2017-18 Amendment Revised
WIOA Adult& Dislocated $255,298
Workers Program ($255,298) $0
Total Costs $255,298 ($255,298) $0
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
7
Non-Departmental - Technical Amendment
13.As part of the Commissioner Approved FY 2017-18 Budget, funds were budgeted
($1,000) for WHUP Radio Station in the Human Services Non-Departmental section of
the budget instead of the Community Services Non-Departmental section. This technical
amendment provides for the proper budgeting of this outside agency funding in the
Community Services Non-Departmental section of the budget. (See Attachment 1,
column 13)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2017-18 budget in the General Fund by $696,393, the Visitors Bureau fund by $7,583, the Multi-
year Grant Fund by $35,000, the Community Development Fund (Orange County Partnership to
End Homelessness program) by $15,640, and decreases the Annual Grant Fund by $255,298.
RECOMMENDATION(S): The Manager recommends the Board approve budget and grant
project ordinance amendments for fiscal year 2017-18.
Attachment 1.Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
$ aa7fmm 6P`a"° 1 1. aw $ a eery ces etarma�
Encumbrance R mn to ma za camtr�+ zacamtr"°-- Pa eaa�em n9'„9-- aa" 'sz i-& 5�etm,Wnuaa�e
Original Budget Budget as Amended eafn cetma 4rcs canm Bean ry omm ion oneoom mes99BBO ban (nC q N $ouMy �'9 q 'on M.—)— Duaget aS Amended
Carry Forwards sate Revers revemres $t0000 cmrybrware mr%seaaemfmalsute $3.509 tram a oms `""CP8)' �50°bO1"a�BOa° v m'menfaure m�e$ts,sao'n 1O"a"e1'c�O1v 9
o'speemq Hemi�g L«a gr rtstwm�g st s omerav n Oeoatmcrctlm Throu hBOA#1
rewwia9e s§wios, ommavry arce luaad em �mavtrs� F an9e county Aga FUna uaty serwces
e 5/Mtwr9 eve WaV).sus sbp m amF `O9 $255.298 Nom9epatmcHN
rre%(AARP), my Fs
mm Ymo bm � veld= Boare—E
CN lsowt MIPPAt
Rnamle2
r ree aeenvY an Aglrg) e
General Funtl
Revenue
P—,a,Tazes 151,557,768 —.—.768 151 55]768
Sales Taze 23 Sfifi]84 23 Sfifi]84 23 Sfifi]84
Liceree and Permits $ 328999 8 8 328,000 8 8 8 8 8 8 8 8 8 8 8 8 8 328,000
Inter ov mental 1693514] 16935147 ]]59] 1]]333 3,671 26919 82147 255298 16,6W93
Charges for Service $ 11,551,945 $ $ 11,551,945 $ (77.597) $ 1,875 $ $ $ $ $ $ $ $ $ $ $ 11,475,323
Imesfinent Earnin 2fi5 999 2fi5 999 265 999
Miscellaneous $ 2817629 $ 2 817 629 $ 8 572 $ 18182 $ 99,88o $ 20,025 $ 2,500 $ 2,966,788
Transfers from Other Funds 3]fi5 fi90 3]fi5 fi99 3]fi5 fi99
Fund Balance $ 9,769,969 8 9,769,969 8 9,769,969
Total General Funtl Revenues 219 65fi 933 219 65fi 933 187.78D 21.8U 99.88D 46.93s 2.5D9 8214] 255 298 229 352 42fi
Ez rMitures
Su art Services $ 14191197 $ $ 14191 197 8 $ $ $ $ $ $ $ $ 8 $ 8 $ 14191 197
General Government 21 fi38]i] 21 fi38 717 21 fi38 717
Community Services $ 14,331,974 $ $ 14,331,974 $ $ $ $ $ 21,853 $ $ $ $ $ $ $ 1,999 $ 14,354,827
Human Services 3]5984fi8 3]598 4fi8 18]]80 99 889 4fi 935 8214] 255 298 1 999 381]9 598
Public Safet $ 25 583 899 $ $ 25 583 899 $ $ 8 8 8 8 8 8 2 599 $ 8 8 8 8 25 586 399
Education 194 991 598 194 991 598 194 991 598
Transfers 0.1 $ 1,599,279 $ 1,599,279 $ 8 8 8 $ 8 $ $ 1,599,279
Total General Funtl ria[ion 219 fi5fi 933 219 65fi 933 18]]80 21 853 99 889 4fi 935 2 599 8214] 255 298 229 352 42fi
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
Vsi[ors Bureau Funtl
Rev
Occunanc Tax $ 1278341 $ 1278341 $ 1278341
Sales and Fees $ 500 $ 599 $ 599
Inter mernmental $ 239 339 8 239 339 8 6 583 8 236 913
Imesfinent Earnin $ 109 $ 199 $ 100
Miscellaneous $ $ $
A r riated Funtl Balance $ 118 588 $ 118 588 $ 1090 $ 119 588
Total Revenues $ 1,627,859 $ - $ 1,627,859 $ - $ - $ 1,999 $ 6,583 $ - $ - $ - $ - $ $ - $ - $ - 8 1,635,442
enmtgrea
Community antl Environment 8 1,627,859 8 1,627,859 8 1,999 8 6,583 8 1,635,442
Community Development Fund
(HOmelessmss Partnership)
Revenues
General Government R.—. $ $ $
Inter ve mental $ 86 406 $ 86 406 $ 15 640 $ 102 046
rialetl Funtl Balance 8 41 000 8 41 000 $ 41 000
Transfer from General Funtl $ 43096 $ 43096 $ 43096
Total Revenues $ 170,502 $ - $ 170,502 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 15,640 $ - $ - $ - 8 186,142
Ex enditures
Homelessness Padnemhi Pro ram 1]9 592 1]9 592 15 fi49 18fi 142
Attachment 1.Orange County Proposed 2017-18 Budget Amendment
The 2017-18 Orange County Budget Ordinance is amended as follows:
rn oefl�emv�� t�,
$ ag7tmm 6P`°'"° t 1. aw $ ==A" sery ces etarma�
Ift encumbrance R mn to ma za co�trM zac«orcr"°-- Par eo�r.erc a9'e9-- m" '$z i—& b�aa,WHUaa�o
original BUdgat Buaget as Amenaea �a e a Arcs mamon "' omm aon 'oc— mow saseeo rem (nC A c9 atl ' $oumr a A 'onset oo9)rwm Budget a a Amandad
Carry Forwards sate Rave rs revemres $1—cmryarware ax w.=aemfma sate $a.5oo tram a oms `""CP8(' ..=d O1 A'—=° v m'menforae arse$ts,rwo'n 1O"a"e1'c�O1v 9
o'speemq itemi�g Lora o rte T,�amtunm�g c omerav a 6eomtmcrcam Throu h BOA#1
rewwia9e s§wios, ommwvry arKe(uaad em �;ch 8� F an9e county wma�,iam Fwa .S serwces
e 5/Mtwr6 eve WeVl.sus sap `095255.298 Nom6epmtmcHa
rre%(AARP), mn Fs
am Ymo bm PA veto= Boare—E
cN lsowt MIPPAt
RuArW) �q
r ree Agency an Aglrg) e
Grant Project Fund
Revenuea
Infer w mental 691264 691264 1699 255298 47696fi$ 65666 Transfer from General FUnd $ 55878 $ 55878 $ 55878 Miscellaneous $ $Transfer from Other Funds $ $A rited Fund Balance $ $ $Total Revenues 811886 811886 255298 591582
E enditures
NCAGC Em I ee Wellness Grant 8 8
CFAT Pr arse Vehicle Grant multi-ear
Electric Vehicle Char in Stations $ 8
Su art Services
NPDES Grant Multi-ear 8 - 8 $
e-Aamace Connedor 3
r a Omorrm CDBG MuBF ea $ $ $
Jortlan Lake Watershed Nutrient Grant $ $ $
Gravin Nex Fanners Grant $ $
Historic Resources lnvento Grant $ $
USDA Rural Business De,relo ant Grant $ $
Cgmmunit Services
Chiltl Care Health-Smart Start $ $
Scatteratl S8e Housin Gent $ $
Carftro Grmi,q Haalthy KU,Grant $ $
HeaBh Camlinialrs $
Health&Wellness Trust Grant $ $
Senior Un—Health Pronntionffldlness',$ 135,676 $ 135,676 $ 135,676
CARES Grant-Aginq(M.RvYear) $ 339,708 $ 339,768 $ 339,708
Dantal Health-Smart Star)
Intensire Home usAin $ $
Medical Reserve CO s-NACCHO
Human Ri hts&Relations HUD Grant $ $
Senior Citisn HeaBh Promotion MuBFYr $ $
SeniorNel Pro ram Multi-Year $ $
Enhanced Child Services Coots-SS $ $
Diabetes Etlucation Pro ram Multi-Year $ $
S ecial Cm Grant $
Local F.d Initiatives Grant $ $
Reducin Health Dis rities Grant Mu—" $ $
Tri kP lnAiatire Grant MuBFYr 8 $
Meanin ulUcelncentive Grant Mu.yr $ $
Em,rmn,v Solutions Grant-DSS MUBiY! $ $ 25,000 $ 25,000
FY 2009 Receve Ad HPRP $ $
CommunA Res nse Pr ram-DSS MuBFYr $ $ 10,000 $ 10,000
Susan G Kamen Grant $ $
Buiklin Futures Pro ram-DSS Multi-Yr 8 $
Foster YOuthO ortunities-DSS 1- ma be renewable $ $
WIOA Atluft Dislocetad Worker Gd-DSS $ 255,298 8 255298 $ 255,298 $
Outreach LBerac Grant-Libra $ 81,198 $ 81,198 $ 81,198
an Services S fl11 Bfl6 S S fl11.flfl6 S S S S S S S S S S 12as 29fl1 al.5fl2
HazaN MA a lion Generabr
Buffer Zone Protection Prwram $ $
800 MHz Communications TransAion
Secure Our Schools-OCS Grant $ $
Citizen COr Council Grant
COPS 2008 Technolwv Prwram $ $
COPS 2009 Technol Pr m
EM Performance Grant $ I I I $
2010 Homeland SecurA Grant-ES
2011 Homelantl SecurAV Grant-ES $ $
Justice Assistance Ad JAG Pm ram
FEMA Assistance to Firefbhaa,Grant $ $
Public Safet
Total&pendifures $ 811,886 $ - $ 811,886 $ - $ - 8 - 8 - $ - $ - $ - $ - $ 16,666 $ 25,666 8 - $ 1255,2981 $ - 8 591,582
Attachment 2 10
Year-To-Date Budget Summary
Fiscal Year 2017-18
General Fund Budget Summary
Original General Fund Budget $219,656,033
Additional Revenue Received Through
Budget Amendment#1 (September 5, 2017)
Grant Funds $135,861
Non Grant Funds $560,532
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
Total Amended General Fund Budget $220,352,426
Dollar Change in 2017-18 Approved General
Fund Budget $696,393
% Change in 2017-18 Approved General Fund
Budget 0.32%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 894.250 Paul:
Original Approved Other Funds Full Time 1.0ludes the a ed of a
1.0 FTE Time-limi mited
Equivalent Positions 91.450 Community Health Worker
Total Approved Full-Time-Equivalent position (BOA#1)
Positions for Fiscal Year 2017-18 985.700