HomeMy WebLinkAboutAgenda - 09-05-2017 - 6-a - Update on FY 2016-17 County Expenditures to the Chapel Hill Carrboro Chamber and Hillsborough Chamber; and Recommend a County Chamber of Commerce Membership Dues Policy 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 5, 2017
Action Agenda
Item No. 6-a
SUBJECT: Update on FY 2016-17 County Expenditures to the Chapel Hill-Carrboro
Chamber and the Hillsborough Chamber; and Recommend a County Chamber
of Commerce Membership Dues Policy
DEPARTMENT: County Manager's Office and
Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1: FY 2016-17 Expenditures Bonnie Hammersley, 919-245-2300
Report Travis Myren, 919-245-2300
Gary Donaldson, 919-245-2453
Attachment 2: Chapel Hill-Carrboro
Chamber of Commerce
Membership Benefits
Attachment 3: Hillsborough Chamber of
Commerce Membership
Benefits
PURPOSE: To receive an update on FY 2016-17 County departments' expenditures to the
Chapel Hill-Carrboro Chamber of Commerce and the Hillsborough Chamber of Commerce and
to recommend a County policy regarding Chamber of Commerce membership dues.
BACKGROUND: At the June 20, 2017 BOCC budget deliberation, the Board directed staff to
prepare a report listing all Chamber of Commerce expenditures and to recommend a
Countywide policy for Chamber of Commerce memberships. Attachment 1 lists all expenditures
for FY 2016-17 to both Chambers. The expenditure types are categorized by 1) Memberships
2) Inter-City Travel 3) Sponsorships and 4) Events/Meetings.
The Inter-City travel to a sister city occurs every two years. Those expenditures were coded to
the Partnership for a Sustainable Community which is the Chapel Hill-Carrboro Chamber's
charitable non-profit partner.
The Board directed the following:
1) Identify and suspend all Chamber of Commerce payments except for one basic
membership to each organization pending Board review of expenditures;
2) Establish one County membership each for the Chapel Hill-Carrboro Chamber of
Commerce and the Hillsborough Chamber of Commerce with the named member listed
as Orange County, NC Government;
3) Administer Chamber of Commerce memberships through the County Manager's Office;
2
4) Develop a County policy for Chamber of Commerce memberships.
FINANCIAL IMPACT: The Manager's recommendation would result in a County financial
expenditure of$9,500 per year in total for both Chambers.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
RECOMMENDATION(S): The Manager recommends the Board receive an update on FY
2016-17 County departments' expenditures to the Chapel Hill-Carrboro Chamber of Commerce
and the Hillsborough Chamber of Commerce, and accept the following recommendations:
1) Establish one County membership each for Chapel Hill-Carrboro Chamber of Commerce
and Hillsborough Chamber of Commerce with the named member listed as Orange
County, NC Government.
2) Administer both Chamber of Commerce Memberships through the County Manager's
Office. No other County department shall maintain an individual Chamber membership.
3) Consistent with Board direction at its June 20, 2017 meeting, the Chapel Hill-Carrboro
Chamber membership shall be renewed at $8,500, and the Hillsborough Chamber
membership shall be renewed at $1,000 for FY2017-18. Membership levels will be
reviewed annually as part of the budget process.
4) Fifty percent (50%) of the membership costs will be paid from the General Fund and the
remaining fifty percent (50%) will be paid through the Visitors Bureau Fund.
5) Individual County departments may purchase tickets, sponsor individual Chamber
events, or participate in Chamber organized training and travel opportunities using
budgeted department funds.
6) The Department of Finance and Administrative Services will create a consistent basis for
recording all Chamber of Commerce expenditures so that costs may be easily tracked
and reported.
3
Attachment 1
FY 2016-17
Chamber of Commerce Expenditures
CHAMBER OF COMMERCE DESCRIPTION AMOUNT
MEMBERSHIPS
Economic Development Chapel Hill Carrboro Chamber Community Leader Membership $8,500.00
Economic Development Hillsborough Area Chamber Cornerstone Membership $1,000.00
Visitor's Bureau Chapel Hill Carrboro Chamber Community Builder Membership $5,900.00
Visitor's Bureau Hillsborough Area Chamber Foundation Membership $3 000.00
Health Department Chapel Hill Carrboro Chamber Micro Enterprise Membership for Healthy Carolinians $489 .00
Health Department Hillsborough Area Chamber Entrepreneur Membership $200.00
Library Chapel Hill Carrboro Chamber Small Business Membership $695.00
Library Chapel Hill Carrboro Chamber New Membership Application Fee $50.00
Library Hillsborough Area Chamber Entrepreneur Membership $200.00
Sub-Total $20,034.00
SPONSORSHIPS
Visitor's Bureau Chapel Hill Carrboro Chamber Annual Meeting $1,000.00
Visitor's Bureau Chapel Hill Carrboro Chamber Hip Hop Festival $1,000.00
Visitor's Bureau Chapel Hill Carrboro Chamber Economic Outlook $600.00
Visitor's Bureau Hillsborough Area Chamber Polo Charity Advertising $200.00
Visitor's Bureau Chapel Hill Carrboro Chamber Advertisement for Annual Community Map $995.00
Visitor's Bureau Hillsborough Area Chamber Historic Hillsborough Neighbor $600.00
Visitor's Bureau Chapel Hill Carrboro Chamber Bocce Tournament $170.00
Sub-Total $4,565.00
EVENTS/MEETINGS
County Manager Chapel Hill Carrboro Chamber Spaces&Places:2016 Regional Growth and Development Briefing $48.00
County Manager Chapel Hill Carrboro Chamber Spaces&Places:2016 Regional Growth and Development Briefing $28.00
Spaces&Places:2016 Regional Growth and Development Briefing
Economic Development Chapel Hill Carrboro Chamber (2 Tickets) $76.00
Health Department Hillsborough Area Chamber Registration for Women in Business Luncheon $50.00
Library Chapel Hill Carrboro Chamber One Ticket for Annual Meeting $55.00
Library Chapel Hill Carrboro Chamber Business Excellence Awards $110.00
Library Hillsborough Area Chamber Awards event $70.00
Animal Services Hillsborough Area Chamber Participation in the Hillsborough Holiday Parade $50.00
Solid Waste Management Hillsborough Area Chamber Participation in the Hillsborough Holiday Parade $100.00
Visitor's Bureau Hillsborough Area Chamber Quarterly Breakfast $500.00
Visitor's Bureau Hillsborough Area Chamber Jammers Fee for Holiday Party $30.00
Sub-Total $1,117.00
LEADERSHIP PROGRAM
Visitor's Bureau Chapel Hill Carrboro Chamber Leadership Chapel Hill Carrboro Program $937.50
Sheriff Chapel Hill Carrboro Chamber Leadership Chapel Hill Carrboro Program $850.00
Sub-Total $1,787.50
Total $27,503.50
Chapel Hill Carrboro Chamber of Commerce $21,503.50
Hillsborough Area Chamber of Commerce $6,000.00
TRAVEL
Partnership for Sustanable
BOCC Community Travel expense for the Inter-City Boulder Colorado conference. $2,065.00
Partnership for Sustanable
BOCC Community Travel expense for the Inter-City Boulder Colorado conference. $2,265.00
Partnership for Sustanable Refund for cancellation for the Inter-City Boulder Colorado
BOCC Community conference. ($2,065.00)
Partnership for Sustanable
County Manager Community Travel expense for the Inter-City Boulder Colorado conference. $2,065.00
Partnership for Sustanable
County Manager Community Travel expense for the Inter-City Boulder Colorado conference. $2,065.00
Partnership for Sustanable $1,965.00
Economic Development Community Travel expense for the Inner City Boulder Colorado conference.
Partnership for Sustanable $500.00
Economic Development Community Travel expense for the Inter-City Boulder Colorado conference.
Partnership for Sustanable $1,020.00
Economic Development Community Travel expense for the Inter-City Boulder Colorado conference.
Partnership for Sustanable
Visitor's Bureau Community Travel expense for the Inter-City Boulder Colorado conference. $2,065.00
Total $11,945.00
Partnership for Sustainable Community $ 11,945.50
Note: Partnership for Sustainable Community is a non-profit affiliate of Chapel Hill-Carrboro Chamber of Commerce
Inter-City Travel occurs every two years.
Attachment 2
CHAPEL HILL Community Leader Member4ship
CARRBORO Annual Investment: $8,500
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You're known for giving back and you want to make this a better place to live, work, and play. Your
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Report&Conference (SuperFan tickets)
page and Annual Report
• One invitation to each CEO
• Feature story and photo in a Chamber Summit
newsletter emailed/mailed to every
member business • $1,500 marketing credit with 97.9 WCHL/Chapelboro.com
• 20 Young Professionals Network registrations and 25% off
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Complimentary Notary Services YES YES YES YES YES YES
Access to Member-to-Member Benefits YES YES YES YES YES YES
Annual Sponsorship&Advertising Credit $250 $350 $750 GOLD PLATINUM
Access to Policy Briefing Calls YES YES YES YES YES
Discounted Certificates of Origin &Free Sale YES YES YES YES YES
Complimentary Conference Room Usage 2 4 4 6 YES
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Mem»erm-Mem»e,Benefits,including Piedmont Health services,
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Rental of office room and conference room $as Sss free
Business Advocacy at local,state and federal levels
Networking opportunities at 70F programs a year
Worktorce and business development opportunities through
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Business Referrals from thousands we receive each year
Prefererce for purchase of goods ard services we reed
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