HomeMy WebLinkAbout2017-369 Planning - Creekside Farm for mowing at Lake Orange Sediment Structures - 0
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[Departmental Use Only]
TITLE SedStructureMaint.
FY 17-18
ORANGE COUNTY
CONTRACT UNDER$15,000.00
NORTH CAROLINA
THIS AGREEMENT,made and entered into this 21 st day of July; 2017, ("Effective Date")by and
between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the
"County"),party of the first part;and Creekside Farm(the "Provider"),party of the second part;
WITNESSETH:
For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby
contracts for the services of the Provider, and the Provider agrees to provide the following services to the
County in accordance with the terms of this Agreement,time being of the essence:
The services and/or materials (hereinafter referred to collectively as "Services") to be furnished
under this Agreement are as follows: Mow and trim brush on dam and outlet pool at two sediment structures
located on the Creekside Farm property per attached schedule and map titled "Lake Orange sediment
Structure Mowing Specifications and Schedule".
The term of this agreement rendered shall be from July 21,2017 to June 30,2018.
Provider represents and agrees that Provider is qualified to perform and fully capable of performing and
providing the services required or necessary under this Agreement in a fully competent, professional and
timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in
the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies,
ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not
sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or
responsibility granted or required by this Agreement,without the prior written approval of the County.
SPECIFIC TERMS
1. Payment: The County agrees to pay at the rates specified for Services satisfactorily
performed in accord with this Agreement. The amount to be paid by the County shall not exceed ONE
THOUSAND DOLLARS,($1,000.00). Payment shall be made within thirty(30)days of an invoice properly
submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County
may, without fault or penalty, withhold any payment associated with the work to be performed until such
time as said work is completed.
2. Non—waiver: Failure by County at any time to require the performance by Provider of any
of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor
shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of
this Non-Waiver Clause.
3. Independent Contractor: The Provider shall operate as an independent contractor and the
County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated
as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or
workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of
any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider.
4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability
Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may
be required by County's Risk Manager as such insurance requirements are described in the Orange County
Revised 2/17 1
Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is
incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk
Manager determines additional insurance coverage is required such additional insurance shall consist of
(if no additional insurance required mark N/A as being not applicable). Provider shall not commence
work until such insurance is in effect and certification thereof has been received by the County's Risk
Manager.
5. Indemni : The Provider agrees to defend, indemnify, and hold harmless Orange County
from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable
attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or
destruction of any property caused in whole or in part by any negligent or intentional act or omission on the
part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed
pursuant to this Agreement on the part of the Provider.
6. Termination: This Agreement may be terminated at any time by mutual written agreement of
the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon
reasonable notice to the Provider.
7. Entire Agreement and Si nom: The parties have read this Agreement and agree to be
bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the
Agreement between the parties unless and until modified in writing and signed by the parties. This
Agreement together with any amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of
the Parties to comply with Article 1 IA and Article 40 of North Carolina General Statute Chapter 66.
8. Priori : In determining the basic services to be provided, should any documents be
referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict
between the terms of referenced documents and the terms of this Agreement.
9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the
State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and
federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws,
policies,rules,and regulations and the Orange County Non-Discrimination Policy and Orange County Living
Wage Policy (each policy is incorporated herein by reference and may be viewed at
hnp://www.oran eg couniync.gov/departments/purchasing, division/contracts.php.). Any violation of this
requirement is a breach of this Agreement and County may immediately terminate this Agreement without
further obligation on the part of the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and
shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By
executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the
services of any agent or subcontractor,on the list created by the State Treasurer pursuant to G.S. 147-86.58.
10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in
the General Court of Justice of North Carolina sitting in Orange County,North Carolina. It is agreed by the
parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding
arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of
any dispute prior to the bringing of such suit or action.
11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the
validity of this Agreement is based upon the availability of public funding under the authority of its statutory
Revised 2/17 2
mandate. In the event that public funds are unavailable and not appropriated for the performance of County's
obligations under this Agreement, then this Agreement shall automatically expire without penalty to County
immediately upon written notice to Provider of the unavailability and non-appropriation of public funds.
[SIGNATURE PAGE TO FOLLOW]
Revised 2/17 3
IN WITNESS WHEREOF,County and the Provider have signed this Agreement,effective as of
the day first written above.
ORANGE COUNTY PROVIDER r�
By: '
County Manager Title:
200 S. Cameron St. Dwight Compton,Creekside Farm
P.O.Box 8181 5900 Compton Road
Hillsborough,NC 27278 Cedar Grove,NC 27231
Revised 2/17 4
LAKE ORANGE SEDIMENT STRUCTURE MOWING SPECIFICATIONS AND SCHEDULE
Scope of Work: The dam, including the area around the outlet pipe and stilling pool, of
each sediment structure should be mowed and cleared of woody vegetation twice per
year. The general areas to be maintained are circled in the diagram below. The County
has a maintenance easement for the ponds, as well as an access easement to reach
the ponds from Compton Road, across the properties of Dwight Compton and Dwight
Compton, Jr.
Work includes any lopper/handsaw/chainsaw work needed to remove woody vegetation
in areas where a power mower cannot reach. This needs to occur once in the Spring
(March-May) and once in early Fall (September-October). Half of the yearly contract
amount may be billed for mowing done in the Spring and half may be billed for mowing
done in the Fall. These two mowing/clearing jobs, up to the total amount of the
contract, are the only work authorized by this contract.
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Additional Work: If the Contractor believes other work above and beyond the scope of
this contract needs to be done, e.g. cleaning the trashrack of the outlet, reseeding the
dam, or other dam maintenance, this should be brought to the attention of the
Engineering division of the Planning Department. If the Engineering division agrees that
the work needs to be completed, the Contractor will provide a quote to perform the
additional work. This quote must be approved in writing, either with a separate contract
or a Purchase Order, before work commences. Orange County will not pay for any
work done outside of this contract unless prior approval is received as outlined above.
HP 6229793 15697 COINSURANCE CONTRACT
NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY PART B DECLARATION PAGE
P.O.BOX 27427 RALEIGH,NORTH CAROLINA 27611-7427 HOMEOWNERS POLICY
POLICY RENEWAL DECLARATION — COVERAGE WILL
EXPIRE ON 10/28/16 IF PREMIUM IS NOT PAID. $:
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HP 6229793 10/28/16 10/28/17 0916085 HO DEC 0913 0683993
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DWIGHT E COMPTON SR
BETTY COMPTON
5900 COMPTON RD DALE DIXON, ORANGE
CEDAR GROVE, NC 27231 -9353 TELE: C919) 732-7430
110 MILLSTONE DR
HILLSBOROUGH, NC 27278
TOTAL ANNUAL PREMIUM - — — — — — — — - - - — - $1 ,261
THE PREMISES COVERED BY THIS POLICY IS LOCATED
5900 COMPTON RD CEDAR GROVE NC 27231 ORANGE CNTY.
RATING INFORMATION- AUTOMATIC VALUE-UP AT RENEWAL, FRAME, CONSTRUCTED IN 1891 ,
PRIMARY RESIDENCE, FIRE PROTECTION — CEDAR GROVE FD, PROTECTION CLASS 9S,
ANNUAL INCREASE IN SECTION I COVERAGES IS 3. 0%, TERRITORY 280,
HYDRANT WITHIN 1000 FEET, $1000 SECTION I LOSS DEDUCTIBLE, 1 FAMILY.
COVERAGE AT THE ABOVE DESCRIBED LOCATION IS PROVIDED ONLY WHERE A LIMIT OF
LIABILITY IS SHOWN OR A PREMIUM IS STATED
SECTION I COVERAGE LIMIT OF LIABILITY PREMIUMS
A. DWELLING $270 ,000 $1 ,213
B. OTHER STRUCTURES $27,000 I
C. PERSONAL PROPERTY $189,000 $81 a
D. LOSS OF USE $54,000
SECTION II COVERAGE
E. PERSONAL LIABILITY $1 ,000,000 EACH OCCURRENCE
F. MEDICAL PAY. TO OTHERS - $1 ,000 EACH PERSON $16
BASIC PREMIUM - - - - - - - - — — — — — $1 ,310 {
ADDITIONAL PREMIUMS
SPECIFIED ADD' L AMOUNT OF INSURANCE—COV A ONLY, HO-3220 $24
INCIDENTAL—FARM, HO-2472 $59
PERSONAL PROPERTY REPLACEMENT COST, HO-0490 $65
REFRIGERATED PROPERTY, HO-0498 $10
CREDIT FOR PROTECTIVE DEVICES, HO-0416 $13CR
OPTIONAL DEDUCTIBLE $194CR
ADDITIONAL PREMIUMS — - — — — — — — — — — — — $49CR
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HP 6229793 15698 COINSURANCE CONTRACT
NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY PART B DECLARATION PAGE
P.O.BOX 27427 RALEIGH,NORTH CAROLINA 27611.7427 HOMEOWNERS POLICY
POLICY RENEWAL DECLARATION - COVERAGE WILL
EXPIRE ON 10/28/16 IF PREMIUM IS NOT PAID.
_. ._.: .
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HP 6229793 10/28/16 10/28/17 09160851 HO DECL 0913 0683993
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DWIGHT E COMPTON SR
BETTY COMPTON
5900 COMPTON RD DALE DIXON, ORANGE
CEDAR GROVE, NC 27231-9353 TELE: (919) 732-7430
110 MILLSTONE DR
HILLSBOROUGH, NC 27278 k
TOTAL ANNUAL PREMIUM - - - - - - - - - - - - - $1 ,261
FIRST MORTGAGEE -
SECU
PO BOX 25279
RALEIGH, NC 27611-5279 _
LN: 00897291 90
FORMS AND ENDORSEMENTS - HO-0002 05/11 , HO-3232 06/12, HO-NC 08/13,
HO-PO32 06/12, HO-3246 05/03, HO-QR 08/13, HO-3220 06112, HO-0416 10/00 ,
HO-2472 10/00 , HO-0490 05/11 , HO-0498 05/11 .
OTHER POLICIES FOR MEMBERSHIP NUMBER 0916085:
POLICY INSURED NAME
FP 7545490 DWIGHT E COMPTON
AP 8176029 DWIGHT E COMPTON
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AUTHORIZED REP SENTATIVE DATE
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HP 6229793 15699 COINSURANCE CONTRACT
NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY PART B DECLARATION PAGE
P.O.BOX 27427 RALEIGH,NORTH CAROLINA 27611-7427 HOMEOWNERS POLICY
POLICY RENEWAL DECLARATION — COVERAGE WILL
EXPIRE ON 10/28/16 IF PREMIUM IS NOT PAID.
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HP 6229793 10/28/161 10/28/17 0916085 HO DECL 0913 0683993
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DWIGHT E COMPTON SR
BETTY COMPTON
5900 COMPTON RD 'IDALE DIXON, ORANGE
CEDAR GROVE, NC 27231-9353 TELE: (919) 732-7430
110 MILLSTONE DR
HILLSBOROUGH, NC 27278
DESCRIPTION OF ADDITIONAL COVERAGES
SPECIFIED ADD' L AMOUNT OF INSURANCE FOR COV A ONLY Po
PERCENTAGE IS 25.
PROTECTIVE DEVICES
AUTOMATIC SMOKE DETECTORS.
INCIDENTAL-FARM
LIABILITY APPLIES TO INITIAL FARM.
PERSONAL PROPERTY REPLACEMENT COST
REFRIGERATED PERSONAL PROPERTY - 0100 DEDUCTIBLE
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