HomeMy WebLinkAboutAgenda - 04-10-2006 - 5hORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 10, 2006
Action Age
Item No. __~
SUBJECT: Budget Amendment #12
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3, Healthy Carolinians
Program Grant Project
Ordinance
Attachment 4. EMS Grants Inventory
Attachment 5. Hazard Mitigation
Generator Grant Project
Ordinance
INFORMATION CONTACT:
Donna Dean, (919) 245-2151
Attachment 6. Buffer Zane Protection
Program Grant
Project Ordinance
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2005-
06.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. LINKS Program -these additional funds of $6,707 will be used for the department's
independent living program. This program allows the department to offer training to
foster care youth regarding job preparation, daily living skills, and money
management. This budget amendment provides for the receipt of these funds, and
brings the budget far this program to $39,323 for fiscal year 2005-06, (See
Attachment 1, column #1)
b. Energy Administration Program -these additional funds of $1,962 are related to the
Low Income Home Energy Assistance Program (LIEAP) Block Grant, These funds
will be used far temporary staff to interview and determine eligibility of low-income
clients for Public Assistance programs, This budget amendment provides for the
receipt of these funds, and brings the budget for this program to $18,95.5 for fiscal
year 2005-06 (See Attachment 1, column #1)
c, Work First -this additional State allocation of TANF Work First funds totaling $2,799
will be used to expand services to Work First clients through an increased number of
employee related workshops and other skill building activities, This budget
amendment provides for the receipt of these funds, and brings the budget for this
program to $1,548,033 for fiscal year 2005-06. (See Attachment 1, column #1)
d, Child Care CCDF Administration -these additional funds of $2,449 will be used for
temporary staff to cover the increased workload for this program, This budget
amendment provides for the receipt of these funds, and brings the budget for this
program to $151,489 for fiscal year 2005-06. (See Attachment 1, column #1)
Health Department
2. At its March 2, 2006 meeting, the Board of County Commissioners approved acceptance of
reallocated State funds totaling $21,059 for public health preparedness, These funds will be
used to purchase 12 handheld computers and 2 laptops equipped with Geographic
Information System/Global Positioning Satellite (GIS/GPS) software. Six (6) of the
handhelds and the laptops will be assigned to Environmental Health Specialists for use in
the field an a daily basis. The units will enable field staff to locate and plot wells and septic
systems using real time GPS data. The remaining six (6) handheld units will be utilized to
train staff in order that the units may be used efficiently during outbreak situations, All
equipment is subject to being "called in" if needed during an outbreak or a public health
emergency. This budget amendment provides for the receipt of these reallocated State
funds, (See Attachment 1, column #2)
3. The Health Department has received notification from the North Carolina Division of Public
Health of additional finds for the current fiscal year for the following programs:
a. Healthy Carolinians Program -these additional Healthy Carolinians grant funds of
$7,000 for the current fiscal year must be spent by May 31, 2006, and will be used to
purchase supplies to support the marketing goals of the Healthy Carolinians Program.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column #3, and Attachment 3, Healthy Caroiinians Program Grant
Project Ordinance)
b, Family Planning -these additional funds totaling $3,419, represents $1,904 in
additional Title X funds based on an increased caseload of family planning patients,
and $1,515 in additional funds given by the State to counties providing the greatest
assistance to Hurricane Katrina evacuees. Orange County is one of 12 counties in
the State receiving these additional funds, These funds will be used for the purchase
of contraceptives and other supplies needed to provide family planning services.
(See Attachment 1, column #4)
3
Non-Departmental -Commissioner Contingency
4. At its March 2, 2006 meeting, the Board of County Commissioners approved an
appropriation up to $2,000 to cover the cost of hosting the Eno River Confluence meeting on
Tuesday, April 11, 2006 at the Big Barn in Hillsborough, This summit will bring together all
parties interested in the preservation and protection of the Eno River, its watershed, and its
tributaries for environmental, economic, public safety and aesthetic reasons, With this
appropriation, $12,000 remains available in the Commissioners' Contingency for fiscal year
2005-06.. (See Attachment 1, column #5)
Emergency Management Services
5. The Emergency Management Department has received notification from the North Carolina
Department of Crime Control and Public Safety of additional performance grant funds
totaling $12,354 for this fiscal year. At its February 21, 2006 meeting, the Board of County
Commissioners approved the receipt of these funds, which will be used to assist in the cost
of developing and maintaining the department's comprehensive Emergency Management
Program, These additional funds bring the total budget for this program to $32,354 for fiscal
year 2005-06. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #6)
6. At its February 21, 2006 meeting, the Board of County Commissioners approved the receipt
of a State pass-through competitive grant of federal Hazard Mitigation funds in the amount
of $70,417 from the Federal Emergency Management Agency. The Federal Government
requires a 28 percent non-federal match, which will be borne by the State, in the amount of
$22,569. The total budget for this project will be $92,986, These funds will reimburse the
County for two new generators. One will be placed at the County's Emergency Operations
Center and one will be placed at the emergency radio communications tower on Eno
Mountain. Staff expect that the existing generator at the Emergency Operations Center can
be redeployed to the newly acquired County facility at the Meadowlands Business Park, This
budget amendment provides for the receipt of these funds.. (See Attachment 4, EMS Grants
Inventory and Attachment 5, Hazard Mitigation Generator Project Grant Project Ordinance)
7. At its February 21, 2006 meeting, the Board of County Commissioners approved the receipt
of a State pass-through competitive grant of federal Homeland Security funds in the amount
of $50,000 from the US Department of Homeland Security's FY 2005 Buffer Zone Protection
Program (BZPP). This grant will fund facility surveillance equipment for the Dean Smith
Center, which the DHS has deemed a critical facility. The County will transfer all equipment
purchased through this fund to the University of North Carolina at Chapel Hill,. There is no
County match required for the receipt of the State-administered reimbursable Federal grant.
This budget amendment provides for the receipt of these funds. (See Attachment 4, EMS
Grants Inventory and Attachment 6, Buffer Zane Protection Program Grant Project
Ordinance)
Non-Departmental -Critical Needs Reserve
8. At its March 21, 2006 meeting, the Board of County Commissioners approved the release of
a one-time County supplemental appropriation in the amount of $41,012 from the Critical
Needs Reserve to facilitate the divestiture and transfer of Crass Disability Services from the
4
OPC/LME to Cross Disability Services, Inc. (XDS, Inc,), effective May 1, 2006, This budget
amendment provides for the release of $41,012 from the Critical Needs Reserve for the
above stated purpose. With this appropriation, $142,147 remains available in the Critical
Needs Reserve for fiscal year 2005-06. (See Attachment 1, column #9)
FINANCIAL IMPACT: Financial impacts are included in the background information above..
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget and grant project ordinance amendments,
5
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Attachment 2
6
Year-To-Date Budget Summary
Fiscal Year 2005-06
General Fund Budget Summary
Ori final General Fund Bud et $149,856,874
Additional Revenue Received Through Budget
Amendment #12 (April 10, 2006):
Grant Funds $135,113
Non Grant Funds $450,860
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$533,429
Total Amended General Fund Budget $150,976,276
Dollar Change in 2005-06 Approved
General Fund Bud et
$1,119,402
Change in 2005-06 Approved General
Fund Budget
0.75%
Authorized FuII Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 750.436
Original Approved Other Funds Full Time
Equivalent Positions 69.550
Additional Positions Approved Mid-Year 6.500
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2005-06 826.486
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,848
ATTACHMENT 3
Healthy Carolinians Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1.The project authorized is the Healthy Carolinians Program in the Orange County
Health Department. The purpose of this grant program is to provide a plan to guide
and assist the County in planning and implementing health care strategies to promote
healthy lifestyles, improve health status and prevent premature death and injury for all
residents in the County regardless of age, race, income or education.
Section 2.The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors.
Section 3.The following revenue is anticipated to be available to complete this project:
1998-99 Grant Funds -Conununity Health Lritiative $30,028
1999-00 Grant Funds -Conununity Health hritiative $2Q46.3
2000-01 Grant Funds -Community Health Initiative $46,717
2001-02 Grant Funds- Conununity Health Initiative $49,056
2002-03 Grant Funds -Conununity Health hnitiative $51,575
200.3-04 Grant Funds -Cate B. Reynolds Foundation $25,000
2004-OS Grant Funds -Cate B, Remolds Foundation $15,000
2005-06 Grant Funds -Cate B. Remolds Foundation $10,000
2005-06 Grant Funds - UNC Health Initiative (AHEC} $800
2005-06 Grant Funds - NC Deparhnent of Public Health $7,000
Total GruntFuncGs $2.SS,6.39
200.3-04 Transfer from General Fetid $890
2004-OS Transfer from General Fund $10,910
2005-06 Transfer from General Fund $4,818
Totc:l Revenue $272,257
Section 4. The following amount is appropriated for this project:
Hunrarr Services - Conrnnrnity Basecl Public Health Initiative $272,.2.57
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
ATTACHMENT 3 /~
required by the grant agreement and federal and state regulations,
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due,
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project include:
0.25 Full-Time Equivalent Senior Public Health Educator position.
Section 9. This ordinance supersedes previous Community Based Public Health Initiative
Grant Project Qrdinances for Qrange County Government.
Section 10. This ordinance shall remain in effect through June 30, 2006.
Adopted this the 10th day of April 2006.
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Attachment 5
Hazard Mitigation Generator Project 1(~
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant
project is hereby adopted,
Section 1. The grant project authorized is the Hazard Mitigation Generator Project as
awarded to Orange County by State pass-through federal Hazard Mitigation
funds and State funds, This grant provides funding to reimburse the County for
two new generators, one to be placed at the County's Emergency Operations
Center and one at the emergency radio communications tower on Eno
Mountain,
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent, The officers of the County are hereby directed to proceed with the
grant project within the grant document, and the rules and regulations of the
Federal Emergency Management Agency (FEMA) and the North Carolina
Division of Emergency Management (NCDEM).
Section 3. The following revenue is anticipated to be available to complete this project:
Lrtergovernntental (Ilazm•d Mitigation fends) $70,417
b:tergovernreental (State,finrds) $22,569
Total $92,986
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety -Hazard Mitigation Generator Project $92,986
Section 6. The finance officer is hereby directed to maintain within the grant project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations..
Section 7. Funds may be advanced from the general fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner,
Section 8. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until July 20, 2007.
Adopted this 10th day of April 2006,
Attachment 6
Buffer Zone Protection Program I ~
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant
project is hereby adopted.
Section 1. The project authorized is the Buffer Zone Protection Program (BZPP) as
awarded to Orange County by State pass-through federal Homeland Security
funds. This grant provides funding to reimburse the County for facility
surveillance equipment purchased far the Dean Smith Center at the University
of North Carolina at Chapel HiII, which the Department of Homeland Security
has deemed a critical facility,
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the
Department of Homeland Security..
Section 3. The following revenue is anticipated to be available to complete this project:
Litergovernutental (BZPP Suppleure~etal fiords) $50,000
Total $50,000
Section 4. There is no required County match for this grant..
Section 5. The following amount is appropriated for this project:
PuGlic Safety - Buffer Zone Protection Pr•ogrant $50,000
Section 6. The finance officer is hereby directed to maintain within the grant project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making
payments due, Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carry, ing out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until September 30, 2006,
Adopted this 10th day of April 2006.