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Home My WebLink AboutAgenda - 06-20-2002 - 4a J�e, qn, 2002-2003 Manager's Recommended Capital Outlay Included in Departmental Budgets Department ICapital Item IFunding Level IDeptTotal Flooring for front office, bathrooms, and Animal Control $3,893 $3,893 medical room at Animal Shelter County Manager Vehicle Lease $5,000 $5,000 Pebble Peeler _ $3,000 Radio Communications $1,00_0 Recreation and Parks Reel Turf Mower $20,000 $32,800 Sand Pro with Field Groomer $8,800 Register of Deeds Plat Cabinet $500 $500 Maintenance Equipment for the Solid Waste Sanitation Collection Sites, including a hedge trimmer, $1,500 $1,500 leaf blower, line trimmer, push mower and hand tools. Grand Total 1 $43,693 Capital Equipment Not Ordered at Year End 2001-2002 Department Vendor Name Description Cost Aging Guldmann Inc. Ramp System $1,514.90 Aging Office Depot printer, copiers trimmer, laminating system,coat rack software $2,495.13 Aging Gateway , $2,000.00 Aging Best Buy digital camera/electric camera/2way radios $1,258.00 Aging Wat Mart free standing picnic table umbrellas $150.00 Aging Jim McQueen butterfly centerfold used table tennis table $857.00 Aging Best Buy 2 way radio $59.99 Aging Lowes various equipment for Central Orange Senior Center $764.86 Aging MacThrift chairs, hutch lights for galleria staff $1,858.39 Aging All Pro Exercise Products weights-galleria $902.50, Aging Dick's Sporting Goods weights-northside $199.92 Aging 'Circuit City camcorder $1,379.95 Aging Technical Industries/MCSI NEC multisyn $3,060.45 Aging iJL Ring wheelchair ramp for eldercare clients $600.00 Aging JL Ring _materials for raised plant beds for northside caregiver dayout program $1,000.00 Arts Commission SHI Adobe Acrobat/Photoshop $780.00 BOCC CDW B _Elmo Visual presenter $2,450.00 Buildings and Grounds Lowes of Chapel Hill 10 vacuum sweepers — $1,390.00 Buildings and Grounds Charlie Latta build brick planters at Northside $1,000.00 Buildings and Grounds Sears tools $182.85 Buildings and Grounds ACR Supply Co HVAC testing equp? J $927.28 Buildings and Grounds'Foster Group Sales _tools, cable, containers $809.25 Buildings and Grounds Griffins General Service trimmer&blower $553.50 Buildings and Grounds Stephenson, Inc 'van rack _ $636.00 Buildings and Grounds'Warren Hayes Heat pump at planning $11,600.00 Buildings and Grounds Basnight RR stall dividers at Rec $3,500.00 `Buildings and Grounds Sparrow and Sons _Install new toilets at Rec $6,500.00 Coop Ext Mid State Business Machines typewriter $539.00 EDC MacThrift workstation $996.96 EMS Ferno-Washington Inc. Responder II equipment vests $368.60 EMS CompuVest 2 cd burners _ $216.00 EMS Advanced Systems Technology Evaluation Mgmt Software $730.45 4; EMS MacThrift lateral file cabinet $363.65 . re EMS Camera Corner ,Digital Camera $534.94 ? C 06118/20021:54 PM 1 Capital Equipment Not Ordered at Year End 2001-2002 Department Vendor Name Description Cost Visitors Bureau Camera Corner VCR/TV monitor/projection screen $900.00 Visitors Bureau Microwarehouse printer/photo printer $2,300.00 Sub total capital equipment items not approved: $111,455.65 06/18/20021:54 PM 3 3 7km q 0_ 9 6/18/02 Proposed Decision Points for June 20, 2002 Budget Work Session At the June 11, 2002 work session, the Board discussed possibly deferring certain County initiatives or capital projects as a way to make up a Decision Point 1 (highlighted in light blue on portion of the $3.1 million in State withholdings in Attachment 1) fiscal year 2002-03. Staff requests that the Board confirm the deferral of these items (highlighted in purple on the attached sheet). The amount of these deferrals totals approximately$2.3 million. Should the Board confirm all of the items included in Decision Point 1, there would still be a deficit of Decision Point 2(highlighted in yellow on approximately$807,000 in meeting the total $3.1 Attachment 1) shortfall. Staff has outlined potential projects, that are included in the FY 2002-03 Manager's Recommended CIP pay-as-you-go funding (totaling $1.28 million), that could be deferred for one year. Projects outlined in Decision Point 3 have been approved by the BOCC in prior fiscal years. For one reason or another, certain funds have not yet been expended or obligated. As the Board deliberates the property tax rate for fiscal year 2002-03, Commissioners may wish to use ("borrow")these funds to offset the Manager's Decision Point 3(Attachment 2, color coded in Recommended tax rate increase of 4.5 cents. It is mint green, light yellow and pink) important to note that, should the BOCC decide to use monies from any of these projects for the upcoming fiscal year, the funds would need to be "repaid"to the individual projects over the next few years, unless the BOCC decides to permanently discontinue certain specified projects. As staff prepares future Capital Investment Plans (CIP), a "repayment plan"would be included and outlined for the Board's consideration. The Board may wish to provide guidance now regarding the Proposed Bond and Alternative Financing Issuance Plan—particularly as it relates to Lands Legacy, Farmland/Conservation Easements, and School related projects. During July and August, staff can re-configure the Decision Point 4. proposed plan to incorporate the BOCC's suggested changes and present a revised Issuance Plan at the August 29 BOCC work session. This would allow sufficient time in early fall 2002 for staff to work with the LGC and meet the required timelines for a late December/early January issuance. Pagel 6/19/ • -d- (Q- AtlWent 1 How to Make Up the $3.1 Million in State Withholdings. Amount to Decision Point 1. Defer/Delay for Cumulative FY 2002-03 Total Comment Confirm the following: a. Defer contribution to School/Park Reserve(equivalent to 1/3 of one $308,000 $308,000 cc cent) m b. Delay contribution to Affordable Housing initiative for one year $250,000 $558,000 c. Delay County contribution to school capital [either recurring or long- $924,000 $1,482,000 range projects for one year] (equivalent to one cent)as identified by schools at 6/17/02 meeting d. Delay purchase of County vehicles($741,000) and computer $811,250 $2,293,250 Includes postponing all vehicle and equipment equipment purchases($70,250)for one year replacements 6/19/0 , At*ent 1 How to Make Up the $3.1 Million in State Withholdings Amount to Decision Point 2. Defer/Delay for Cumulative Fy 2002-03 Total Delay other pay-as-you-go funded County capital projects a. included in the Manager's Recommended CIP for funding in $807,230 $3,100,480 fiscal year 2002-03(choose from list below a-1 through a-9): Amt of Pay-As- Project Title You-Go Funds Comment/Impact of Deferral Recom for FY 2002-03 a-1. Information Technology $200,000 Should the BOCC decide to defer this amount along with the$70,250 included in Decision Point 1-d,there would still be approximately$130,000 to address "emergency needs" in the upcoming fiscal year(as identified by the Information Technology Director) a-2. Lands Legacy $400,000 Deferral of this amount leaves$100,000 appropriated in the Lands Legacy project for fiscal year 2002-03 to pay debt associated with the purchase of Seven Mile Creek (approved by the BOCC during the 2001-02 fiscal year) a� cc m w a-3. Northern Human Services Center $85,000 Deferral of this amount leaves approximately$140,000 in place to address septic and well system problems at NHSC. The BOCC may wish to use November 2001 bond funds to purchase land related to increasing the capacity of the septic system should additional funds be needed a-4. Old Courthouse $50,000 Funds would be used for exterior brick and mortar restoration. a-5. Orange Enterprises $15,000 These funds would be used for planning and design of the building addition at Orange Enterprises. The BOCC may wish to replace these pay-as-you-go monies with funds from the planned January 2003 alternative financing proposal. a-6. Roofing Projects $100,000 Deferral of this amount leaves no funds available for next year 6/19/0 • Atoent 1 How to Make Up the $3.1 Million in State Withholdings a-7. Senior Centers $150,000 These funds would be used for planning and design of the building addition at Orange Enterprises. The BOCC may wish to replace these pay-as-you-go monies with funds from the planned January 2003 bond issuance. a-8. Southern Human Services Center $180,000 This includes$90,000 to purchase an emergency generator for the SHSC and $90,000 for renovations of the small residence located on the SHSC campus a-9. Whitted Human Services Center $100,000 Postponement of these funds does not affect the HVAC replacement project that is proposed for BOCC review and approval on June 18, 2002 Total of Items a-1 through a-9 $1,280,000 6/19/20 Ohment 2 Decision Point 3. Potential Deferral of Capital Investment Projects Pay-As-You-Go Capital Projects That Could Be Deferred Projects outlined below have been approved by the BOCC in prior fiscal years. For one reason or another,certain funds have not yet been expended or obligated. As the Board deliberates the property tax rate for fiscal year 2002-03,Commissioners may wish to use("borrow")these funds to offset the Manager's Recommended tax rate increase of 4.5 cents. It is important to note that, should the BOCC decide to use monies from any of these projects for the upcoming fiscal year,the funds would need to be"repaid"to the individual projects over the next few years,unless the BOCC decides to permanently discontinue certain specified projects. As staff prepares future Capital Investment Plans(CIP),a"repayment plan"would be included and outlined for the Board's consideration. Staff has identified projects according to the following color coding system: Indicates that the project would not be adversely affected by delays Indicates that the project could potentially be affected by delays;staff recommends that the Board carefully consider using the funds(mainly due to health and safety issues-for example: air quality or security) Indicates that the project would be affected by delays;staff does not recommend that the Board use the funds Funds Project Description Available Comments/Staff Recommendations Unspent funds from prior year appropriations. Funds accumulate for one of two Equipment and Vehicle Replacement reasons: either the purchase price for equipment and vehicle is less than budget or 200,000 Postponement would not adversely affect County operations. departments have postponed purchases for some reason Equipment Storage Construction of equipment storage area for Public Works 139,150 Postpone project until staff has more developed plans for BOCC to review Sheriff has indicated that project could be postponed for at Firearms Training Facility Reserve for project construction 125,000 least 2 years in order to sufficiently plan and site the proposed facility Improve drainage around the building and waterproof basement walls 30,000 Postpone these improvements until BOCC approves County Space Study. Public Works staff has made some improvements to the pump system located in the basement of Government Services Annex the Government Services Annex to enable the system to function properly. Short term repairs can be made to the brick Repair retaining wall 10,000 retaining wall located at the rear of the building to alleviate an immediate need to replace these walls. m m A Based on discussions that the Board had at its June 11,2002 budget work session,it is not likely that these funds will be Justice Facility Planning and design funds 589,375 needed in fiscal year 2002-03. The BOCC requested additional information regarding the project and staff plans to present that in August 2002. Northern Human Services Center Heating/Air Upgrades and Repairs 49,915 Postpone upgrades to heating and air conditioning systems until the septic and well system problems are addressed. Orange Enterprises Planning and design funds 10,500 Include funding for planning and design of the proposed building addition in the alternative financing plan. Improvements and repairs at existing recreation facilities and parks throughout the BOCC may wish to consider leaving some portion of these Recreation Center/Park Improvements County. Examples of improvements funded from this project in prior years include funds in tact($50,000 to$75,000)to address potential resurfacing a areas with protective covering and replacing broken playground 152,610 9 P Y P 9 P 9 P Y9 playground or facility safety issues that may arise during the equipment at NHSC and resurfacing the walking track located at the rear of WHSC upcoming fiscal year. Funds set aside in previous years to encourage economic development in Orange Utility Extension Development County by providing funds to finance utility extension development for commercial 166,572 Staff does not foresee needing these funds in the next twelve entities. months. Sub-Total 1,473,122 Tax Rate Equivalent(in cents) 1.59 6/19/20 0 Ohment 2 Decision Point 3. Potential Deferral of Capital Investment Projects Pay-As-You-Go Capital Projects That Could Be Deferred Projects outlined below have been approved by the BOCC in prior fiscal years.For one reason or another,certain funds have not yet been expended or obligated.As the Board deliberates the property tax rate for fiscal year 2002-03,Commissioners may wish to use("borrow")these funds to offset the Manager's Recommended tax rate increase of 4.5 cents. It is important to note that, should the BOCC decide to use monies from any of these projects for the upcoming fiscal year,the funds would need to be"repaid"to the individual projects over the next few years, unless the BOCC decides to permanently discontinue certain specified projects. As staff prepares future Capital Investment Plans(CIP),a"repayment plan"would be included and outlined for the Board's consideration. Staff has identified projects according to the following color coding system: Indicates that the project would not be adversely affected by delays Indicates that the project could potentially be affected by delays;staff recommends that the Board carefully consider using the funds(mainly due to health and safety issues-for example: air quality or security) Indicates that the project would be affected by delays;staff does not recommend that the Board use the funds Funds Project Description Available Comments/Staff Recommendations Building Safety Funds to address building safety and air quality issues at County facilities 74,825 Examples inlcude fire alarms and security systems. Court Street Annex Floor covering replacement 15,000 May include carpet replacement or other flooring alternatives Currently there are no outstanding loans to small businesses. In accordance with the County's Small Business Loan program,these funds are It is important to note that should there be an application and a Loan Pool Reserve available as a"loan loss reserve"should a small business default on its loan. 150,000 staff recommendation for a small business loan in the upcoming fiscal year,the"borrowed"funds would need to be replenished before the loan could be made. Sub-Total 239,825 Tax Rate Equivalent 0.26 v m cn Funds Project Description Available Comments/Staff Recommendations Handicapped Accessibility Installation of handicap accessibility items as required by the Americans with 12,409 Staff recommends that the Board not postpone project Disabilities Act(ADA) Septic system and well 88,000 Staff does not recommend postponing project due to public Northern Human Services Center health issues;land purchase as proposed in recommended Land(related to increasing capacity of septic system) 0 CIP could be done with November 2001 park bond funds Old Courthouse Renovations Repair of exterior brick to avoid moisture build up on interior walls and avoid further 25,000 Staff recommends that the Board not postpone project damage Sub-Total 125,409 Tax Rate Equivalent 0.14 I I I III