Loading...
HomeMy WebLinkAbout2017-246-E Co. Mgr. - Michigan Coalition Against Homelessness - MOU for HMIS Lead DocuSign Envelope ID:C8A96163-9727-4D52-BE22-A8D964F05312 Memorandum of Understanding North Carolina Statewide HMIS North Carolina Continua of Care and the Michigan Coalition Against Homelessness July 1, 2017—June 30, 2018 Objective: This Memorandum of Understanding is designed to provide a frame for North Carolina's multi-jurisdiction Homeless Management Information System (HMIS) implementation as presented in Section 508.7 of the Federal Register/Vol. 76, No. 237 Homeless Management System Requirements. It is recognized that operation of the Statewide HMIS requires ongoing collaboration from member Continua of Care. Continuum of Care: NC-513 Orange County (CoC) agrees to adopt the North Carolina Statewide shared HMIS platform vendor, Mediware Information Systems, Inc. ("Mediware"), using ServicePoint software. The CoC agrees that administration of the shared platform will be provided by the North Carolina HMIS Project, operated by the Michigan Coalition Against Homelessness (MCAH). The CoC further agrees to operate the local CoC Implementation in compliance with HUD Data Standards and the North Carolina Statewide Operating Policies and Procedures. Roles and Responsibilities: MCAH: 1. Management of the Statewide Vendor Contract with Mediware Information Systems,Inc. ("Mediware"). 2. Host the Statewide coordination meeting—the Monthly System Administrator Call-In. 3. Define privacy and security protocols that allow for the broadest possible participation. 4. Provide Statewide Operating Policies and Procedures that represent the minimum standards for participation. Local CoCs may add additional requirements as negotiated locally. 5. Designate ex-officio staff member for NC HMIS Governance Committee 6. Provide for system administration and analyst staffing of help desk services between 9am and 5pm workdays and after-hours emergency response. 7. Negotiate the cost for local licenses to the Statewide System via contracts with Mediware. 8. Provide training and ongoing collaboration regarding cross-jurisdiction system operation, measurement and research activities including: a. Negotiation and training basic workflows for all users and specialized workflows for cross jurisdiction funding streams. b. HUD mandated activities including Point In Time, Housing Inventory Count, Annual Performance Report, System Performance Measures, and the Annual Homelessness Assessment Report. c. Provide data for Statewide and CoC-specific unduplicated homeless counts. d. Research projects that involve statewide data sets. e. Maintain a suite of data quality, demographics, and outcome reports available to all CoCs on the System. DocuSign Envelope ID:C8A96163-9727-4D52-BE22-A8D964F05312 f. Support for local Continuous Quality Improvement efforts. 9. Execute Contract for Services with CoC-designated fiduciary entities. 10. Provide the NC HMIS Governance Committee monthly reports updating the status and accomplishments of the NC HMIS project aligned with the scope of work and corresponding work plan approved by the Governance Committee. North Carolina Continua of Care: 1. Designate HMIS system. 2. Designate CoC members and CoC alternates to NC HMIS Governance Committee 3. Ensure consistent participation of recipients and sub recipients in the HMIS. 4. Uphold Cost-sharing agreement set by Governance Committee, including no/late- payment consequences. 5. Plan the local HMIS implementation to maximize the greatest possible participation from homeless service providers. 6. Comply with North Carolina Statewide Privacy Protocols as specified in the Administrative and Sharing Qualified Services Organization Business Associates Agreements (QSOBAAs), Participation Agreements and the User Agreement Code of Ethics. 7. Adopt any additional standards of practice beyond those identified in the Statewide HMIS Operating Procedures. 8. Staff at least one local System Administrator and assure that each participating agency has identified an Agency Administrator. The System Administrator will: a. Demonstrate competence in required training in privacy, security and system operation (e.g. provider page, workflows and reports). b. License local users and support data organization and completion of Provider Pages for participating agencies. c. Assign licenses to Agency Administrators and/or users. d. Host local HMIS operations meeting(s) and/or assure that Agency Administrators are attending the Statewide User Meetings. e. Assure that all users are trained in privacy, security and system operation. f. Participate in HUD mandated measurement includingthe Point-in-Time count, the Housing Inventory Chart, Annual Performance Reports, System Performance Measures, and the Annual Homeless Assessment Report as appropriate. g. Participate in the annual PIT count process and support publication of local reports. h. Support the CoC's Continuous Quality Improvement efforts. 9. Through the Governance Committee, CoCs will: a. Review, revise and approve Privacy, Security and Data Quality Plans b. Ensure HMIS is administered to meet HUD standards c. Approve MCAH budget and technical agreements 10. Designate fiduciary responsible for entering into a Contract for Services with HMIS Lead Agency 11. Designate eligible applicants to receive HMIS funds that will best allow them to participate in the statewide HMIS DocuSign Envelope ID:C8A96163-9727-4D52-BE22-A8D964F05312 The parties hereto have caused this Memorandum of Understanding to be executed by their duly authorized representatives and signed under seal effective as of the date first written above. DocuSigned bb�y:�� Signed: G C�Ar"w°ld" Date: 6/26/2017 AE212FDC468E4CB... HMIS Lead Agency: Michigan Coalition Against Homelessness Title: Executive Director rDocuSigned by: Signed: bbIAA/ it, Nuitola'SkAi Date: 6/28/2017 0637994B755E477... CoC Representative: Orange County Title: County Manager I, DocuSign Envelope ID:C8A96163-9727-4D52-BE22-A8D964F05312 / DATE(MM/DD/YYYY) A�o® CERTIFICATE OF LIABILITY INSURANCE 5/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Julie Jurkiewicz NAME: VTC Insurance Group DBA Brownrigg Companies LTD HONNE,Exq: (248)373-5580 FAX No): 1175 W. Long Lake Ste. 200 ADDRESS:77urkiewicz @vtcins.com INSURER(S)AFFORDING COVERAGE NAIL# Troy MI 48098 INSURERA:Michigan Millers Mutual Ins Co 14508 INSURED INSURER B:Special Markets Insurance " Michigan Coalition Against Homelessness INSURER C:Capital Insurance 15851 S. Old Us 27 INSURER D: INSURER E: Lansing MI 48906 INSURER F: COVERAGES CERTIFICATE NUMBER:1 6-17GL, 17-18ACC Cyber REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL S POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER LIMITS (MM/DD/YYYY) (MMIDD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED i' A CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 100,000 X C0512123 7/27/2016 7/27/2017 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ INCLUDED OTHER: Hired/borrowed $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) A ■ ANY AUTO BODILY INJURY(Per person) $ ,ALL OWNED SCHEDULED C0512123 7/27/2016 7/27/2017 BODILY INJURY(Per accident) $ AUTOS AUTOS © HIRED AUTOS x NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE I AGGREGATE $ I DED RETENTION$ I $ WORKERS COMPENSATION ' PER OTH- 'AND EMPLOYERS'LIABILITY STATUTE ER Y/N ,ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT - $ OFFICER/MEMBER EXCLUDED? , /A (Mandatory in NH) I I E.L.DISEASE-EA EMPLOYEE, $ If yes,describe under DESCRIPTION OF OPERATIONS below I I E.L.DISEASE-POLICY LIMIT I$ B jAccident-Medical 219900895 2/26/2017 2/28/2018 jLimit $500,000 C Cyber Liability 1 I CY20161063 5/04/2017 5/04/2018 Limit $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County Partnership to THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN End Homelessness ACCORDANCE WITH THE POLICY PROVISIONS. 200 S Cameron AUTHORIZED REPRESENTATIVE P.O. Box 8181 Hillsborough, NC 27278 Alan Chandler/JJ ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401)