HomeMy WebLinkAboutORD-2017-015 Ordinance approving Budget Amendment #10 for Fiscal Year 2016-17 1
ORD-2017-015
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 20, 2017
Action Agenda
Item No. 8-j
SUBJECT: Fiscal Year 2016-17 Budget Amendment #10
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment I. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2015-
17.
BACKGROUND:
Department on Aging
1. The Department on Aging anticipates additional revenue for:
• Home and Community Care Block Grant: receipt of an additional $20,000 from
Triangle J Council of Governments in support of the Mandarin-speaking bi-lingual
Social Worker position.
• Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of
$1,750 from the N.C. Department of Insurance, through the Triangle J Area
Agency on Aging. These funds will be used for outreach on services available
through the SH I I P and low income subsidy programs.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
2
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Economic Development —Visitors Bureau
2. The Visitors Bureau has received notification of the receipt of$250 from the
Charlotte Regional Visitors Authority for attendance at the North American Travel
Journalists 2017 Annual Conference Marketplace which is sponsored by the Visitors
Bureau. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Animal Services Department
3. The Animal Services Department has received the following additional revenues:
• State of North Carolina — Division of Emergency Management — The
Animal Services Department has received notification of the receipt of $8,257
from the State of North Carolina, Division of Emergency Management, for the
reimbursement of expenses incurred as a result of the Hurricane Matthew relief
efforts in Kinston, North Carolina. These funds will be used to reimburse actual
expenses that the County incurred as a result of the disaster relief assistance.
• Community Giving Fund — the Animal Services Department has received
donations in the amount of $2,000 for use within the department. The Animal
Services Department will use these funds to purchase Canine Influenza (Dog
Flu) vaccines for the dogs of departmental staff and volunteers as a means of
negating/minimizing the effect of the dog flu outbreak on the animals within the
shelter and the pets of the departmental staff/volunteers.
This budget amendment provides for the receipt of these funds. (See Attachment
1, column 3)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Miscellaneous
4. The FY 2016-17 Board of Commissioners' Approved Budget included funds of up to
$1,971,500 for a Wage Increase of 2.0%, effective July 1, 2016, and 1% effective
January 1, 2017, as well as an employee performance award of either $500, $750, or
$1,000, effective with Work Planning and Performance Review (WPPR) dates from July
1, 2016 to June 30, 2017. This budget amendment provides for the actual allocation of
$1,870,538 within departments to cover the Wage Increase and performance awards in
FY 2015-17. (See Attachment 1, column 4)
3
5. The FY 2015-16 Board of Commissioners' Approved Budget included Salary Savings
funds of $1,500,000 in FY 2016-17. This budget amendment provides for the actual
allocation of these funds within the affected departments to cover these Salary Savings
funds in FY 2015-17. (See Attachment 1, column 5)
5. The FY 2016-17 Board of Commissioners' Approved Budget included funds of up to
$500,000 to continue the County match of employees' 401k contributions of up to
$53.00 per pay period for all general (non-sworn law enforcement officer) employees.
This budget amendment provides for the allocation of projected year-end actuals of
$500,000 within departments to cover these increases. (See Attachment 1, column 6)
T The FY 2016-17 Board of Commissioners' Approved Budget included funds of $32,421
for an increase in the Living Wage from $1216/hour to $1315/hour, effective July 1,
2017. This budget amendment provides for the actual allocation of these funds to cover
the Living Wage increase within the affected departments. (See Attachment 1, column 7)
8. The FY 2016-17 Board of Commissioners' Approved Budget included funds of $500,000
to address salary compression adjustments affecting County employees effective July 1,
2016. This budget amendment provides for the actual allocation of $454,489 to cover
the adjustments made to 606 employees in FY 2016-17. (See Attachment 1, column 8)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with these items.
Sheriff's Office
9. The Jail Inmate Fund is a fiduciary fund and all profits should be transferred out of the
fund to either a special revenue fund or to the General Fund and reported as revenues
of the County and used to track expenditures for stocking the commissary or providing
indigent services to the inmates. The Sheriff's Office, in conjunction with the Criminal
Justice Resource Office, recommends using current profits of $71,489 toward the
following programs and initiatives: (1) Foundations of Hope, a peer recovery program;
(2) Inmate Literacy/GED program; (3) Increased contractual hours for the current
psychologist; and (4) Increased training for Detention Officers. This budget amendment
provides for the transfer of funds totaling $71,489 from the Jail Inmate Fund to the
General Fund for the above stated purposes. (See Attachment 1, column 9)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Housing, Human Rights, and Community Development
10.Allocate Housing Director's salary and benefits to accurately reflect the percentage of
time spent in the appropriate programs/divisions within the department during FY 2015-
17. This budget amendment provides for the proper allocation of the Housing Director's
time in the General Fund, the Community Development Fund, and the Section 8
Housing Choice Voucher Fund. (See Attachment 1, column 10)
11.The Housing, Human Rights, and Community Development Department requests a fund
balance appropriation of $11,000 from the Section 8 Housing Choice Voucher Fund for
the Housing Authority commissioners to attend Housing and Urban Development (HUD)
required training. This budget amendment provides for this appropriation of available
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fund balance from the Section 8 Housing Choice Voucher Fund for the above stated
purpose. (See Attachment 1, column 11)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with these items.
County Capital Project Ordinances
12.The County has received donations totaling $20,000 through the Community Giving
Fund for the proposed Southern Campus Veterans Memorial. The funds will be used
for design and construction of Phase 1 of the memorial. This budget amendment
provides for the receipt of these funds and amends the following Southern Campus
Veterans Memorial Capital Project Ordinance:
Southern Campus Veterans Memorial-Project# 10060
Revenues for this project:
Current FY 2015-17 FY 2015-17
FY 2015-17 Amendment Revised
Donations $3,500 $20,000 $23,500
Total Project Funding $3,500 $20,000 $23,500
Appropriated for this project:
Current FY FY 2015-17 FY 2015-17
2016-17 Amendment Revised
Veterans Memorial Project $3,500 $20,000 $23,500
Total Costs $3,500 $20,000 $23,500
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated
with this item.
13.At its June 6, 2017 meeting, the Board of Commissioners approved the use of a total of
$293,400 from the $1,000,000 budgeted in FY 2016-17 in Affordable Housing Land
Banking funds to fully fund EmPOWERment's request of $254,400 for their 606 Bynum
Street project, fully fund Habitat for Humanity's request (an additional $9,555 needed for
their Parcel 3b of the Waterstone Residential Development project), fully fund CASA's
request (an additional $9,557 needed for their Merritt Mill East project), and fully fund
CASA's request (an additional $9,557 is needed for their Merritt Mill West project). All
these projects were requested as responses to the Request for Proposal for $2.5 million
of the 2016 Affordable Housing Bond funds. This budget amendment provides for the
use of Affordable Housing Land Banking funds to fund these projects, and establishes a
new Affordable Housing 2017 Capital Project Ordinance:
Affordable Housing Land Banking- Project# 10056
Revenues for this project:
5
Current FY 2016-17 FY 2016-17
FY 2016-17 Amendment Revised
Alternative Financing $2,000,000 ($293,400) $1,706.600
Total Project Funding $2,000,000 ($293,400) $1,706,600
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Land Banking $2,000,000 ($293,400) $1,706,600
Total Costs $2,000,000 ($293,400) $1,706,600
Affordable Housing 2017-Project# 10057
Revenues for this project:
Current FY 2016-17 FY 2016-17
FY 2016-17 Amendment Revised
Alternative Financing $0 $293,400 $293,400
Total Project Funding $0 $293,400 $293,400
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Affordable Housing 2017 $0 $293,400 $293,400
Projects
Total Costs $0 $293,400 $293,400
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Emergency Telephone System (E9'11 Fund)
14.Through discussion and analysis efforts with County staff and the staff at the NC 911
Board, an adjustment is needed to reconcile a discrepancy between the County's stated
amounts in the E911 fund balance and the stated amounts from the NC 911 Board. This
budget amendment provides for a fund balance appropriation of $20,000 from the
General Fund in order to comply with NC E911 Board's stated fund balance amount.
(See Attachment 1, column 12)
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals
associated with this item.
Cooperative Extension
6
15.Orange County has received notification of a grant award of $32,500 from the North
Carolina Department of Agriculture and Consumer Services via the Agriculture
Development and Farmland Preservation Trust Fund (ADFP), as well as the receipt of
matching funds of $32,500 from Weaver Street Market of Hillsborough, to establish an
Orange County CROP Fund. The intent of the $55,000 revolving fund is to support the
purchase of NC Grown products to be used by clients of the Piedmont Food &
Agricultural Processing Center (PFAP) in Hillsborough, NC. PFAP clients will be able to
apply for loans for purchase of NC grown farm products and services and defer
repayment to the CROP Fund for up to a year as they receive revenue from the sale of
their value-added products. This budget amendment provides for the acceptance of
these grant and matching funds totaling $55,000, and establishes a new Orange County
CROP Fund for the County to administer this revolving fund. (See Attachment 1,
column 13)
Sportsplex
15.Included in the FY 2015-16 Approved Capital Investment Plan, were funds of
$2,800,000 for the construction of the Field House complex at the Sportsplex. These
funds were budgeted in the annual Sportsplex Enterprise Fund in FY 2015-16, but funds
were not spent or encumbered during that fiscal year so the budgeted funds lapsed at
year-end. This project was included in a recent installment financing which closed on
June 13, 2017. This budget amendment provides for the acceptance of the financing
proceeds for this project and the re-budgeting of these funds in FY 2016-17 within the
Sportsplex Enterprise Fund. (See Attachment 1, column 14)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2016-17 General Fund budget by $123,505 the Visitors' Bureau Fund by $250, the Housing
Fund by $55,853, the Community Development Fund by $9,023, the County Capital Fund by
$20,000, the Orange County CROP Fund by $55,000, and the Sportsplex Enterprise Fund by
$2,800,000.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant and capital project ordinance amendments for fiscal year 2016-17.
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Attachment 2 9
Year-To-Date Budget Summary
Fiscal Year 2016-17
General Fund Budget Summary
Original General Fund Budget $215,843,812
Additional Revenue Received Through
Budget Amendment#10 (June 20, 2017)
Grant Funds $512,592
Non Grant Funds $6,271,368
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $1,1 29,755
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $51,265
Total Amended General Fund Budget $223,808,792
Dollar Change in 2016-17 Approved General
Fund Budget $7,964,980
% Change in 2016-17 Approved General Fund
Budget 3.69%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 875.750
Original Approved Other Funds Full Time
Equivalent Positions 89.450
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2016-17 965.200