HomeMy WebLinkAboutMinutes 05-25-2017 1
APPROVED 6/20/2017
MINUTES
BOARD OF COMMISSIONERS
BUDGET WORK SESSION
May 25, 2017
7:00 p.m.
The Orange County Board of Commissioners met for a work session on Thursday, May 25,
2017 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Barry Jacobs,
Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
COUNTY COMMISSIONERS ABSENT: Commissioner Mia Burroughs
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
appropriately below)
Chair Dorosin called the meeting to order at 7:00 p.m.
Chair Dorosin said Commissioner Burroughs would not be in attendance tonight, due to
illness.
A motion was made by Commissioner McKee, seconded by Commissioner Price to add
the proposed resolution to the agenda: "Resolution Opposing the Mandatory
Regionalization of Social Services Departments."
VOTE: UNANIMOUS
Nancy Coston said the bill was introduced in the senate for a mandatory
regionalization, and she had a lot of concerns about how her programs would work if this goes
through. She said there would not be a local county Department of Social Services (DSS), if
this goes through.
Chair Dorosin said there are a lot of problems with this bill.
Commissioner McKee said this bill has nothing to do with child welfare, but with
privatization. He said this bill would be the first step going down the same road as mental
health, several years ago.
Commissioner Rich asked if the North Carolina Association of County Commissioners
(NCACC) has commented on this bill.
Chair Dorosin said NCACC is opposed to it.
Commissioner Price said the NCACC is opposed, and will continue to lobby certain
legislators to let them know how harmful this proposed bill would be to counties.
Commissioner Jacobs said the County's DSS staff and department do an excellent job,
and the County relies on DSS and seeks to supplement the work of DSS. He said this
proposed bill is just another attack on local education and local government, as well as the
poor.
Commissioner Jacobs asked the Clerk if she would send the resolution to the other 99
counties, should the Board of County Commissioners (BOCC) vote to adopt it.
Nancy Coston read the resolution:
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BOARD OF ORANGE COUNTY COMMISSIONERS
RESOLUTION OPPOSING THE MANDATORY REGIONALIZATION
OF SOCIAL SERVICES DEPARTMENTS
WHEREAS, Orange County is committed to protecting children from maltreatment and to
working with the community to improve child wellbeing and strengthen families; and
WHEREAS, Orange County commits significant local funds to support the programs and
services to meet these needs by administering both mandated and County initiatives that are
designed with the particular needs of the local community in mind; and
WHEREAS, SB594/HB608, now provisions in the Senate budget bill, would require mandatory
regionalization of all social services programs and require counties to continue to finance these
services; and
WHEREAS, most authority for services would be vested in regional authorities with little county
input or control; and
WHEREAS, Orange County continues to provide quality services to families and believes that
mandatory regionalization will negatively impact the quality of services available to our families;
and
WHEREAS, local departments, in addition to their child welfare duties, provide a wide arrange
of services to their communities, including Medicaid, Food and Nutrition, employment services,
child care support, services to elderly and disabled adults, crisis assistance and disaster
assistance; and
WHEREAS, Orange County's data shows over the course of the last five years improved
outcomes for children including the percentage of children achieving placement stability within
the first year, the percentage of children remaining in their initial placement, and reduced court
involvement due to effective social work intervention; and
WHEREAS, the State of North Carolina already has better performance than the national
average on six of seven national performance measures; and
WHEREAS, there is no evidence that regionalization will provide improvements in the
statewide child welfare system; there seems to be no national evidence of any correlation
between performance and structure of services; and
WHEREAS, fiscal and legal issues related to regionalization will be extremely complex, and will
take considerable time to study, and may lead to unintended negative consequences; and
WHEREAS, county employees are already raising questions about the impact of this bill on
their ongoing work at social services potentially causing the system to lose well-trained social
workers who choose to seek more stable employment; and
WHEREAS, counties are working aggressively on program improvement plans and continuous
improvement initiatives to improve practice and to have that reflected in the next federal child
welfare review; disrupting services with studies or with staff concerns about their employment
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during this time will prevent state and county resources being committed to meeting these
goals;
NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners
declares its opposition to any mandatory regionalization of local departments of social services
and requests that any study of this system be fact-based and include child welfare staff from
the local departments, and urges the North Carolina Association of County Commissioners to
do the same.
This is the 25th day of May, 2017.
A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
approve the resolution.
VOTE: UNANIMOUS
Chair Dorosin reviewed the many handouts at the Commissioners' places.
1. FY 2017-18 Budget Discussions with:
• Durham Technical Community College, Pg. 147 & 336
Matt Williams, Durham Tech Financial and Administrative Services Vice President,
made the following PowerPoint presentation:
Durham Tech
Orange County
May 25 Budget Work Session
Operating Budget Request
Total Increase of$162,823
➢ +$12,823 — Salary increases for county paid employees and contractual services
(Livable Wage)
➢ +$150,000 — Orange Connect Scholarships
Christine Kelly-Kleese, Durham Tech Student Engagement, Development and Support
Vice President, reviewed the Durham Tech handouts at the Commissioners places.
Christine Kelly-Kleese presented this portion of the PowerPoint:
Orange Connect Scholarships
FY 16-17
> Request - $100,000
> Budget Allocation of$50,000
> Projected Expenditures - $81,000
> Short $31,000
FY 17-18
> Request $200,000
> Projected Expenditures
> Continuing Second Year students - $69,000
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> New First Year students - $100,000
> Cover FY 16-17 Shortfall - $31,000
Matt Williams resumed the presentation:
Enrollment Growth
> Curriculum (Unduplicated Headcount)
FY 08-09 - 1270
FY 16-17 - 2370 (86.6% increase)
FY 24-25 - 4422 (Projected using 86.6% growth rate)
Non-Curriculum (Registrations)
FY 08-09 - 1992
FY 15-16 - 2782 (39.7% increase)
FY 22-23 — 3885 (Projected using 39.7% growth rate)
New and Expanding Services —2016-17
> UNC Air Care
> Orange County Emergency Services
> Orange County Sheriff Offices
> BLET (offered 2 academies and CIT training)
> Hillsborough and Chapel Hill PD
> Corporate Training for local companies, including Morinaga
Potential Growth Programs
> Increased High School Partnerships
> Career Coaches/Liaisons
> Career and College Promise (Dual Enrollment Pathways)
> Health Tech Programming
> Public Safety Expansion
> Career and Technical Education (Certificates in conjunction with DSS Career Navigator
— Curriculum and Continuing Education)
> Additional Basic Law Enforcement Training (BLET) Academy
Commissioner Jacobs said the DSS Director was helpful in finding additional
scholarship funds, which would not likely happen with a regional social services entity.
Commissioner McKee said he appreciated the growth in the programs, but he still hears
complaints from fire chiefs about the difficulty of getting classes for their safety personnel. He
would like to see safety personnel well accommodated, prior to the creation of new
programming. He suggested that Durham Tech meet with the fire chiefs to work out a
resolution for safety training.
Matt Williams said he would be glad to sit in on such a meeting to foster the
relationship.
Commissioner Price said she received an email complaint, which she forwarded to the
Manager, and she said there seems to be some misunderstanding as to what training Orange
County fire personnel needs.
Bonnie Hammersley said she received the email, forwarded it to Dr. Ingram, and he
responded. She said she will forward Dr. Ingram's response to the Board of County
Commissioners (BOCC).
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Commissioner Jacobs thanked Durham Tech for working with the Manager to shelf the
idea of a new building until there have been more discussions related to the Capital Investment
Plan (CIP).
Chair Dorosin said there is a letter from Dr. Ingram at the Commissioners' places,
highlighting the building postponement mentioned by Commissioner Jacobs.
Matt Williams said a needs analysis will be conducted this year.
Commissioner Jacobs said he would volunteer to work on any group for the next
building.
Chair Dorosin said the handout about the Connect Funds will be amended to note that
GED students are eligible.
• Chapel Hill-Carrboro City Schools (CHCCS), Pg. 147 & 152
Todd LoFrese, CHCCS Assistant Superintendent, made the following PowerPoint
presentation:
2017-2018 Board of Education's Budget Request
May 25, 2017
2017-18 Budget Priorities
• Support district equity plan
• Provide greater fiscal transparency
• Employee salaries and wages
• Support students' unique needs: EC, ESL/immigrant, mental health, and low income
• Living wage policy
Combined Estimated Expenditures = $144.4 Million (pie chart)
Projected Local Costs of State Mandates and Continuation of Current Services
State Mandates
5% State pay raise for teachers $ 886,767
3% pay raises for other employees (incl. benefits, supplements) $1,102,110
State retirement match increase (16.54% to 17.37% estimated) $ 322,102
Employer health insurance match increase ($5754 to $5927 estimated) $ 155,446
Subtotal $2,466,425
Continuation of Current Services
Inflationary increase to non-personnel Local budgets $ 298,667
Middle School After School (one-year Federal grant expires) $ 240,000
Subtotal $ 538,667
TOTAL OF CONTINUATION BUDGET REQUESTS $3,005,092
Expansion Budget Recommendations
• Restore 4/5 Teacher Assistants $ 650,000
• Transportation/Safety Recommendations 215,000
• Program Review Funding 50,000
• Living Wage for Contracted Services 700,000
• Middle School Math Interventionists 280,000
• Restore Elementary Media Specialists 410,575
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• Restore Middle School PE Positions 280,000
• Underfunded budget lines (legal fees, refuse
removal, fees, HVAC, and security contracts) 150,000
Subtotal Expansion Recommendations $2,735,575
Total Continuation and Expansion Requests
• Continuation Total $3,005,092
• Expansion Total $2,735,575
Grand Total $5,740,667
Projected Local Revenues
• 1.5% Inflationary increase to district tax $336,386
• Pre-K Tuition 60,000
• Prior Year Special District Tax (125,000)
• Miscellaneous Revenues ($ 525)
Net Change in all other Local Revenues $270,861
Continuation and Expansion Requests $5,740,667
Less other local revenue increase 270,861
Total Funding Request to County $5,469,806
UNFUNDED PLAN
7 Remaining Schools from Facilities Assessment
Initial 2013 Projected Revised Cost
School Cost Estimate Bid Year Estimate
Ephesus Elm 15.5M 2020 20.7M
Phillips MS 9.4M 2021 13.3M
Seawell Elm 15.8M 2021 21.7M
Estes Hills Elm 16.7M 2021 23.9M
Carrboro Elm 13.5M 2023 20.0M
FP Graham Elm 5.5M 2024 9.0M
Culbreath MS 5.8M 2025 9.6M
82.2M 118.2M
Commissioner McKee referred to the continuation and expansion budget of over $5
million, and asked if the per student amount could be given.
Todd LoFrese said it is $377.50 per student.
Commissioner McKee asked if the total number of students in the CHCCS system
could be identified.
Todd LoFrese said there are about 12,250 students.
He said when he divided that number by the number of students, he got a $455
increase, and that is a significant tax increase to accommodate that much money.
Commissioner Jacobs asked if the majority of the expansion budget is left over from
cuts made as a result of the recession and cuts made at the state level.
Todd LoFrese said about 40 positions, including teacher assistants, media assistants,
and PE teachers, have been cut over the years. He said the budget request will not reinstate
all positions, but will allow for an incremental gain in key areas.
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Commissioner Jacobs asked if last year's budget began to fill these positions, and this
year's budget continues that process.
Todd LoFrese said CHCCS are trying to fill in these positions this year. He said the
focus last year was reinstating the teacher supplements in order to remain competitive with
neighboring counties.
Commissioner Jacobs asked if the positions mentioned this evening could be phased in
over time, if the County cannot afford to do all of them.
Todd LoFrese said the Board of Education (BOE) has not yet prioritized these items.
Commissioner McKee referred to the living wage and asked if CHCCS has had
conversations with their contractors. He said if 25% of the contractor's time is dedicated to the
CHCCS, and the other 75% is dedicated elsewhere, he asked if it will be possible to
accommodate the wage differential between CHCCS and other areas.
Todd LoFrese said the bid proposal requested a base bid amount for the service, as
well as an alternate that would provide for the cost increase to pay a living wage for all
employees engaged in work at any CHCCS site. He said there are many variables to
consider.
Commissioner McKee said his concern is if a contractor is going to be impacted by a
significant financial amount, that the CHCCS will have to pick up the cost differential when only
a portion of the contractor's time will actually be spent on CHCCS work.
Todd LoFrese reviewed previous examples of this issue and possible ways to address
the question, such as reviewing payroll records. He said contractors are motivated to earn the
business.
Commissioner Rich also referred to the living wage issue, and asked if CHCCS hopes
to bring some of these contracted services in house.
Todd LoFrese said this analysis is currently being conducted, and this information will
be provided to the BOCC when completed.
Commissioner Marcoplos asked if CHCCS was able to find numerous vendors that
provided the living wage.
Todd LoFrese said yes.
Commissioner Marcoplos asked if the employers provided that alternate wage only
because CHCCS requested it, or if these employers regularly pay a living wage.
Todd LoFrese said he does not know if the employers pay a living wage across the
board.
Chair Dorosin said he would be surprised if these vendors offered the living wage in
general, and assumes it is only offered due to CHCCS requiring it.
Chair Dorosin asked if any of the contracted firms provide health insurance.
Todd LoFrese said he knows one contractor does.
Chair Dorosin asked if the number of contracted positions is known.
Todd LoFrese said about 150.
Chair Dorosin referred to the expansion slide, and asked if transportation safety could
be clarified.
Todd LoFrese said this is related to transportation operations and the buses. He said
there are two key elements: to provide two positions to back up for redundancy; and provide
families with access to the bus GPS system, for real time bus updates and alerts.
Todd LoFrese said the district's activity buses, which are not provided or maintained by
the State, are falling in disrepair, and this funding would provide an in-house mechanic.
Chair Dorosin said it would be helpful to have some sub-headings as to what these line
items contain in their continuation budget.
Commissioner Price asked if the source for the Pre-K tuition funds could be clarified.
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Todd LoFrese said pre-K is a combination of EC students, students receiving federal or
state funds, and tuition paying families. He said these funds come from those parents paying
tuition for their child to attend the pre-K program. He said there was a surplus in this year's
tuition fees, and the budget reflects this revenue accordingly.
Commissioner Marcoplos asked if there is a status update on seat belts in the buses.
Todd LoFrese said the buses do not have seat belts on them.
• Orange County Schools (OCS), Pg. 147 & 223
Rhonda Rath, OCS Chief Financial Officer, made the following PowerPoint
presentation:
ORANGE COUNTY SCHOOLS
2017-18 BUDGET REQUEST
FY18 Student Enrollment Projection
• FY18 District Enrollment Projection: 8,166
- Includes DPI ADM projection of 7,544
- Includes 711 projected Charter Students
- Out-of-district students reduction (currently 89)
• Revenue at current p/p: $31,586,088
Expenses: Continuation Only
• MANDATED SALARY/BENEFIT INCREASES: $ 678,988
- Projected at 5% Certified; 3% Classified
• Hold harmless Revised Supplement Bands $1,801,619
• Charter School student growth (192 students) $ 730,148
• FEDERALLY FUNDED POSITIONS $ 86,500
- Salary & Benefit increases
• House Bill 13 impacts $ 780,000
(NOTE: Through continual review and efforts to ensure appropriate staff alignment with the
allotment formula, the preliminary number of positions needed for compliance with HB13, as
currently written, has been reduced from 12 to 3.5, consequently reducing the needed funding
from $780,000 to $180,500. The impact of this modification would reduce the per pupil
increase required from the original request of$405 to $322.)
Total: $4,077,255*
HOUSE BILL 13
• Modifies K-3 maximum individual class size and average class size
• Funded teacher/student allotment ratio may not exceed more than three students per
grade
• Class sizes reduced from 24 to between 19 and 21
• Maximum average will drop from 21 to between 16 & 18
• Through continued review and efforts to ensure appropriate staff alignment with the
allotment formula, the preliminary number of positions needed for compliance with
HB13, as currently written, have been reduced from 12 to 3.5
Expansion Request
• $104,760*: Supplement employee dental premiums at $20 per participant.
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*Expansion request requires $12 per pupil increase in current per pupil
FY2018 Continuation/Expansion
• Continuation costs: $4,077,255
- $4,273 per pupil ($405 p/p increase)
• Expansion (Supplement Dental Premium) $ 104,760
--$12 p/p increase
• Total Additional Funds Requested: $4,182,015
• $4,285 per pupil ($417 p/p increase)
(NOTE: Through continual review and efforts to ensure appropriate staff alignment with the
allotment formula, the preliminary number of positions needed for compliance with HB13, as
currently written, has been reduced from 12 to 3.5, consequently reducing the needed funding
from $780,000 to $180,500. The impact of this modification would reduce the per pupil
increase required from the original request of$405 to $322.)
Fund Balance Appropriation
Fund Balance Appropriation approved for:
• $120,000: Universal Breakfast Service at K-5 schools
• $175,000: Elementary School Environmental Enhancement Program
• $165,000: Read to achieve full day camp for grades K-3
• $107,000: Academic full day camp for grades 4-5
• Total Fund Balance Appropriation: $567,000
Fund Balance Projection
• Projected Unassigned Fund Balance as of 6/30/17:
$1,000,000 to $1,300,000
Commissioner Marcoplos clarified that the total is $3.4 million, and asked if the
continuation and expansion could be identified.
Rhonda Rath said the continuation is $3.4 million, and the expansion is $104,000,
which totals $3.5 million.
Commissioner Jacobs asked if a copy of the revised PowerPoint presentation could be
provided to post on the County website.
Commissioner Jacobs asked if the total amount spent on elementary School Resource
Officers (SROs) could be identified.
Rhonda Rath said $180,000, which is included in their continuation budget.
Commissioner McKee asked Todd LoFrese if the CHCCS plan is to use part of its fund
balance.
Todd LoFrese said CHCCS BOE is recommending retaining its fund balance to address
capital projects.
Commissioner McKee said he never understood why the two school systems carry
different fund balances, and noted that CHCCS is holding $3 million over its targeted policy
amount.
Todd LoFrese said the CHCCS policy states that any fund balance should ideally be
used for one-time expenses, and the capital construction projects are critical, while rising
construction costs are very real. He said the additional fund balance will be needed to help
complete the capital construction projects.
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Commissioner McKee said he hoped CHCCS can understand his conflict in knowing
there is a school bond coming forth that will prompt a tax increase. He said the BOCC will do
all that it can but the schools have a higher request than has ever previously been
accommodated.
Travis Myren made the following PowerPoint presentation:
Budget Work Session #1
Education and Outside Agencies
May 25, 2017
Southern Human Services Center
Durham Technical Community College
• Operating Costs (non-instructional) — page 147
Request Change
• Current expense $641,751 $12,823
• Recurring Capital $75,000 $0
• Debt Service $260,384 ($5,617)
• Total $977,135 $7,206
• Capital Investment Plan — page 148 of CIP
• Propose amendment to delay construction allocation to years 6 to
10 pending additional information
• County match for State bond funds to begin planning would remain
in Year 2 ($547,911)
• Orange Connect Scholarship Program — page 64
• $200,000 recommended appropriation for FY2017-18
• Funds annual scholarship of$1,000 per student
• Recent high school graduates and GED recipients qualify
• Paid through Article 46 Sales Tax revenue
School District Enrollment - charts
Recommended School Funding
• Current expense — page 147
• Recommended Increase - $3,544,435 (chart)
• Total School Funding — page 147
• Current expense $80,745,847
• Recurring/Operating Capital $3,000,000
• Debt Service $15,074,910
• Health and Safety $3,354,000
• Total $102,174,757
• 48.8% of General Fund Revenue (48.1% Target)
• Total Budgeted Students 20,232
• Total Per Pupil Allocation $3,991
• $123 Increase in Per Pupil from FY 2016-17
• Total Per Pupil Allocation History - graph
• Annual Changes in Per Pupil Allocation - graph
• $100 average annual increase since FY1984-85
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Per Pupil Comparison - graph
Recommended School Funding
• FY2017-18 Capital Investment Plan — page 111 CIP
• Lottery Proceeds $1,356,362
• Article 46 Sales Tax $1,755,746
• Older School Improvements $1,000,000
• Long Range Capital $3,856,336
• Total $7,968,444
— Long Range Capital moved to CIP in FY2017-18
• Capital funds distributed by Average Daily Membership (ADM)
• Proposed amendments for Undesignated Fund Balance Policy
Change
— $1,300,000 for school capital improvements
— $250,000 for County operating capital
— $514,000 for Board amendments
Commissioner Rich asked if the long-range capital of$3.8 million could be clarified.
Bonnie Hammersley said those were the pay-as-you-go funds, and for the next two
years the County will be doing two-thirds GO bonds. She said the Davenport and Company
analysis recommended a financing payment, instead of cash from the operating budget. She
said this should be seamless to the schools, but is a method change in how the County pays
for these expenditures.
Commissioner Jacobs said the Board will do the best it can with funding the schools.
He said Orange County's actual effort in funding schools is number one in the State, as far as
counties go. He said Orange County has a thirty-year history of per pupil increases, with 2015
being the largest increase, and 2017 was the fifth largest increase.
Commissioner Jacobs said Orange County has been trying to shoulder the burden for
schools as much as it can, and will continue to do so to the best of its ability. He said next
year the County will need to start funding school bonds, which will make for an interesting
decision process.
Commissioner Marcoplos asked if the undesignated fund balance can only go toward
one-time expenditures.
Bonnie Hammersley said yes, that is a best practice.
Commissioner Marcoplos asked if there is any way that some of this money could be
used for continuation budgets.
Bonnie Hammersley said if there are one time costs within the continuation budget, the
funds could be used. She said it is a challenge for the County and the schools to find one-time
expenses.
Chair Dorosin said the recent change in the County's fund balance policy would provide
additional funds to the schools' capital improvements, in the amount of$1.3 million.
Commissioner Marcoplos asked if the $1.3 million will be part of this year's school
budget, or added to bond funds.
Bonnie Hammersley said there are eligible uses for these funds, such as: facility
improvements, buses, furniture, etc. She said the County will follow the same process as last
year regarding amendments. She said if the Board wants to make changes, it can do so.
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Chair Dorosin said these funds can be spent on the ongoing deferred maintenance that
led to the need for the bond. He said the $1.3 million is a drop in the bucket, but the
maintenance work must begin.
2. Discussion of Outside Agencies Funding for FY 2017-18, Pgs. 428-439
Bonnie Hammersley made the following PowerPoint presentation:
COUNTY MANAGER
FY2017-18 RECOMMENDED BUDGET
Outside Agency Funding Requests
Bonnie Hammersley reviewed the handouts for this item. She said all outside agencies
came to meet with staff from the Manager's office, which was very helpful for the budget
process, as well as future planning. She said she is especially excited about opportunities for
increased collaboration between outside agencies, and staff will be working on this over the
next year.
Outside Agency funding - graphs of score cards (pages 1-7)
Commissioner Jacobs asked if every agency that made a request received funding.
Bonnie Hammersley said yes.
Commissioner Rich asked if the highest score is 30.
Bonnie Hammersley said the highest score is 100.
Outside Agency Funding
Application Score % Requested Increased Funding
100-90 50%
89-90 30%
79-0 15%
Commissioner Dorosin asked if there was a standard applied to new funding requests.
Bonnie Hammersley said the new funding requests followed the same score card, with
the exclusion of the results section. She said these requests could have a high score of 75,
which equated to a score of 90-100 with existing requests.
Chair Dorosin asked if the highest percentage that a new agency request could receive
is 50%.
Bonnie Hammersley said yes.
Chair Dorosin asked if the highest amount received by existing funded agencies
requests was 50% of their requested increase (from last year).
Bonnie Hammersley said yes.
Chair Dorosin asked if the agencies knew these breakdowns before submitting
requests.
Bonnie Hammersley said no, but previous Board discussions regarding formulaic
breakdowns were considered. She said the advisory boards took time to consider and score
the agencies, and had heard frustration that these efforts were not taken into account in the
decision-making. She said staff decided to make value of the advisory boards' efforts this
year. She said if the Board is comfortable with this practice, then outside agencies would be
made aware of this formula in advance next year.
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Bonnie Hammersley said next year she would like to see points given to agencies for
collaboration.
Chair Dorosin asked if the spreadsheet in the book identifies the recommended
amounts.
Bonnie Hammersley said no. She said the goal of the book was to give the Board an
overview. She said this is the first year that staff has put together a book, and there are
corrections that need to be made in the book.
Chair Dorosin said there is an anomaly built into the process, which is an agency that
thought to be more conservative in their request will only get half of that request, while an
agency that requested more will get more; assuming scoring is equal.
Commissioner McKee agreed with Chair Dorosin, and said he appreciated the
opportunity for fine-tuning the process as it goes forward. He said he is glad that collaboration
will be encouraged, and would like to see duplication discouraged.
Bonnie Hammersley said that is the intent of the group meetings this summer about
reviewing and evaluating this process.
Outside Agencies Funding Requests - page 9
* First time request for funding
Arts — Recommended Funding - $32,710
• Hillsborough Arts Council — pg. 1
➢ Requested Increase— $4,500 Recommended— $2,250 (50%) = $9,750
• * Kidzu Children's Museum — pg. 2
➢ Funding Request— $20,919 Recommended— $10,460 (50%) = $10,460
• The ArtsCenter— pg. 3
➢ Requested Increase— $5,000 Recommended— $2,500 (50%) = $12,500
Community Services — Recommended Funding - $163,895
• Bridge II Sports — pg. 5
➢ Requested Increase— $1,250 Recommended— $188 (15%) = $5,563
• Historic Hillsborough Commission — pg. 6
➢ Requested Increase— $1,143 Recommended— $171 (15%) = $9,028
• Historical Foundation — pg. 7
➢ Requested Increase— $660 Recommended— $99 (15%) = $6,699
• Interfaith Council — pg. 8
➢ Requested Increase— $0 Recommended— $50,000
• Marian Cheek Jackson Center— pg. 9
➢ Requested Increase— $2,500 Recommended— $1,250 (50%) = $11,250
• WCOM-LP Radio — pg. 10
➢ Requested Increase— $0 Recommended— $1,000
• * Tides Center— pg. 11
➢ Funding Request— $5,000 Recommended— $750 (15%) = $750
• Triangle Bikeworks — pg. 12
➢ Requested Increase— $4,000 Recommended— $1,200 (30%) = $2,200
• El Centro Hispano — pg. 13
➢ Requested Increase— $6,190 Recommended— $3,095 (50%) = $31,905
• El Futuro, Inc— pg. 14
➢ Requested Increase— $7,500 Recommended— $3,750 (50%) = $31,250
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• Chapel Hill/Carrboro Human Rights Center dba Refugee Community Partnership - pg.
15
➢ Requested Increase- $13,500 Recommended- $6,750 (50%) = $8,750
• Orange County Partnership for Young Children - pg. 16
➢ Requested Increase- $4,000 Recommended- $2,000 (50%) = $5,500
Commissioner Rich asked if an application was still required, even if an agency was not
requesting an increase in funding.
Bonnie Hammersley said yes, an application was still submitted.
Chair Dorosin said this process is very helpful. He asked if an application scores a
zero, is the agency still eligible for 15% of its request.
Bonnie Hammersley said yes, but the lowest score was in the 60s. She said the
scoring criteria may be more closely scrutinized in that regard. She said all these agencies
provide value to the County, but some fail to submit strong applications. She said all are
worthy of some funding, and the County can work with agencies to submit stronger
applications in the future.
Commissioner Jacobs said it would be helpful to differentiate FY 2017-18 from the past
two years, and to add one more column for percent of increase and the amount of increase.
Commissioner Price said it would be helpful for some of the performance measures to
be more consistent.
Food/Nutritional Services - Recommended Funding - $125,291
• Chapel Hill/Carrboro Meals on Wheels - pg. 17
➢ Requested Increase- $0 Recommended- $15,000
• Farmer Foodshare - pg. 18
➢ Requested Increase- $7,500 Recommended- $3,750 (50%) = $6,250
• Orange Congregations in Missions - pg. 19
➢ Requested Increase- $42,000 Recommended- $21,000 (50%) = $71,415
• Orange County Food Council - pg. 20
➢ Requested Increase- $28,970 Recommended- $4,346 (15%) = $20,376
• * St Joseph CME Church - pg. 21
➢ Funding Request- $7,500 Recommended- $3,750 (50%) = $3,750
• Table - pg. 22
➢ Requested Increase- $7,000 Recommended- $3,500 (50%) = $8,500
Health Agencies - Recommended Funding - $163,550
• Compass Center for Women and Families - pg. 23
➢ Requested Increase- $1,400 Recommended- $700 (50%) = $65,200
• Duke Homecare & Hospice - pg. 24
➢ Requested Increase- $200 Recommended- $100 (50%) = $1,100
• Orange County Disability Awareness Council - pg. 25
➢ Requested Increase- $2,500 Recommended- $1,250 (50%) = $8,250
• Orange County Rape Crisis Center- pg. 26
➢ Requested Increase- $35,000 Recommended- $17,500 (50%) = $52,500
• Piedmont Health Services, Inc. - pg. 27
➢ Requested Increase- $11,000 Recommended- $5,500 (50%) = $16,500
• Planned Parenthood South Atlantic- pg. 28
➢ Requested Increase- $0 Recommended- $20,000 = $20,000
15
Housing Agencies - Recommended Funding - $284,103
• Community Empowerment Fund - pg. 29
➢ Requested Increase- $12,500 Recommended- $6,250 (50%) = $13,750
• Community Home Trust- pg. 30
➢ Requested Increase- $5,327 *Recommended- $5,327 = $205,353
• Recommended increase based on BOCC adopted formula
• EmPOWERMENT- pg. 31
➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $27,500
• Habitat for Humanity- pg. 32
➢ Requested Increase- $25,000 Recommended- $12,500 (50%) = $37,500
Human Services - Recommended Funding - $48,213
• Child Care Services Association - pg. 33
➢ Requested Increase- $35,000 Recommended- $5,250 (15%) = $5,250
• Orange County Literacy Council - pg. 34
➢ Requested Increase- $2,000 Recommended- $600 (30%) = $15,600
• Orange County Living Wage - pg. 35
➢ Requested Increase- $3,250 Recommended- $975 (30%) = $17,725
• The Exchange Club Child Abuse Prevention Ctr- pg. 36
➢ Requested Increase- $6,925 Recommended- $3,463 (50%) = $9,638
Commissioner Jacobs suggested adding contact information for these organizations.
Juvenile/Adult Justice Services-Recommended Funding- $111,375
• Behavioral Insights, Inc- pg. 37
➢ Requested Increase- $36,000 Recommended- $5,400 (15%) = $9,400
➢ Keying error in book- technical amendment will be submitted
• Boomerang Youth - pg. 38
➢ Requested Increase- $3,450 Recommended- $1,725 (50%) = $11,725
• Dispute Settlement Center- pg. 39
➢ Requested Increase- $3,000 Recommended- $1,500 (50%) = $81,500
• Volunteers for Youth - pg. 40
➢ Requested Increase- $2,500 Recommended- $1,250 (50%) = $8,750
Mental Health - Recommended Funding - $300,300
• Club Nova - pg. 41
➢ Requested Increase- $25,000 Recommended- $12,500 (50%) = $107,500
• Freedom House - pg. 42
➢ Requested Increase- $2,000 Recommended- $1,000 (50%) = $36,000
• Kidscope - pg. 43
➢ Requested Increase- $0 Recommended- $75,000 = $75,000
• OE Enterprises, Inc. - pg. 44
➢ Requested Increase- $6,900 Recommended- $3,450 (50%) = $54,550
• The Arc of the Triangle - pg. 45
➢ Requested Increase- $1,500 Recommended- $450 (30%) = $6,450
• The Art Therapy Institute - pg. 46
➢ Requested Increase- $2,000 Recommended- $300 (15%) = $3,300
• Voices Together- pg. 47
➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $17,500
16
Senior Services - Recommended Funding - $76,500
• A Helping Hand - pg. 49
➢ Requested Increase- $3,000 Recommended- $1,500 (50%) = $6,500
• Charles House - pg. 50
➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $22,500
• * Orange County Rural Alliance - pg. 51
➢ Funding Request- $25,000 Recommended- $12,500 (50%) = $12,500
• Senior Care of Orange County- pg. 52
➢ Requested Increase- $10,000 Recommended- $5,000 (50%) = $35,000
Youth Services - Recommended Funding - $48,589
• Big Brother & Big Sisters of the Triangle - pg. 53
➢ Requested Increase- $6,000 Recommended- $1,800 (30%) = $5,800
➢ Keying error in book- technical amendment will be submitted
• Boys & Girls Club of Eastern Piedmont- pg. 54
➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $7,500
• *Chapel Hill-Carrboro Public School Foundation - pg. 55
➢ Funding Request- $1,125 Recommended- $563 (50%) = $563
• Ligo Dojo of Budo Karate, Inc. - pg. 56
➢ Requested Increase- $2,000 Recommended- $1,000 (50%) = $3,000
• * Movement of Youth - pg. 57
➢ Funding Request- $134,750 Recommended- $20,213 (15%) = $20,213
Youth Services - Recommended Funding - $48,589
• Piedmont Wildlife Center- pg. 58
➢ Requested Increase- $6,500 Recommended- $975 (15%) = $4,475
• Youth Community Project- pg. 59
➢ Requested Increase- $15,250 Recommended- $2,288 (50%) = $7,038
Commissioner Rich said she liked this format.
Commissioner McKee said he appreciated the Manager's willingness to fine-tune this
document.
Chair Dorosin said if any Commissioner wanted to make changes to please copy the
full Board by email.
Commissioner Jacobs said he will be suggesting increases for Planned Parenthood
and Senior Care.
Chair Dorosin asked if all agencies must be a 501(c) 3.
Bonnie Hammersley said yes and noted that the community centers are now included
in the budget for the Department of Environment, Agriculture, Parks and Recreation.
Commissioner McKee said there is a situation with Cardinal Innovations and a group
home in Hillsborough. He asked if staff could help in this situation.
Bonnie Hammersley said she is already working on this issue.
Commissioner McKee said there are also local issues with Cardinal Innovations itself.
Commissioner Price said she received an email from Cardinal Innovations today, and
has forwarded this to the Manager.
3. Adjournment
17
A motion was made by Commissioner Price, seconded by Commissioner Jacobs to
adjourn the meeting at 9:19 p.m.
VOTE: UNANIMOUS
Mark Dorosin, Chair
Donna Baker
Clerk to the Board