HomeMy WebLinkAboutMinutes 05-16-2017 1
APPROVED 6/20/2017
MINUTES
BOARD OF COMMISSIONERS
REGULAR MEETING
May 16, 2017
7:00 p.m.
The Orange County Board of Commissioners met in regular session on Tuesday, May 16,
2017 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs,
Mark Dorosin, Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
appropriately below)
Chair Dorosin called the meeting to order at 7:00 p.m.
1. Additions or Changes to the Agenda
Chair Dorosin noted the following items at the Commissioners' places:
- PowerPoint for Item 4-b
- PowerPoint and Master Aging Plan (MAP) presentation for Item 4-d
- Veterans Memorial information
- Southern Neighbor information
- Information for Item 6-a
PUBLIC CHARGE
Chair Dorosin dispensed with the reading of the public charge.
2. Public Comments
a. Matters not on the Printed Agenda
James Merritt said he is the co-chair of the Veterans Memorial group. He said the
groundbreaking will be held on May 29th at 3:00 p.m. at Southern Human Services Center, and
welcomed all to attend.
Barbara Elder said she is speaking on behalf of NAMI-Orange, Faith Connections on
Mental Illness, and Mental Health Community Connections, all of which serve children and
families suffering with mental illness. She said May is National Children's Mental Health
month, and noted that many schools are promoting awareness of the issue. She gave a more
detailed description of the services offered by Mental Health Community Connections. She
thanked the Board of County Commissioners (BOCC) for its efforts on behalf of mental health
needs.
b. Matters on the Printed Agenda
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(These matters will be considered when the Board addresses that item on the agenda
below.)
3. Announcements, Petitions and Comments by Board Members
Commissioner Marcoplos pulled item 6-c from the May 2nd meeting for review at a
meeting in June.
Commissioner Marcoplos said he would like the County to set up a local
planners/developers group to meet regularly to improve the planning process, and discuss
issues of mutual concern.
Commissioner McKee arrived at 7:08 p.m.
Commissioner Price said there are senior citizens on limited incomes that may not be
aware of available nutritional programs, and asked if Janice Tyler, Department on Aging
Director, and Todd McGee, Community Relations Director, would work together on an outreach
method to promote these programs.
Commissioner Price said Cardinal Innovations and the Orange-Person-Chatham (OPC)
group met with the Alamance-Caswell group last week, and it was suggested that they meet as
a unit four times a year, for a year, and see how this works out.
Commissioner Rich referred to Commissioner Marcoplos' pulling of item 6-c, and asked
if doing so would have any ramifications on the vote that was taken that evening.
John Roberts said until the Board of County Commissioners votes, otherwise the vote
stands; and on June 6 the Board of County Commissioners can re-discuss this, and vote if
needed.
Commissioner Rich said the Chapel Hill Library has been hosting some coffee pop-ups
in the past year, and there will now be a regular coffee stand hosted by Gray Squirrel. She
said the library is attempting a book mobile again that will bring books to different events
around town, and she would like staff to follow this as a possible option for Orange County to
look into in the future.
Commissioner Burroughs had no comments.
Commissioner Jacobs said small business week was never posted on the County
calendar on the website.
Commissioner Jacobs said the BOCC received a letter from Emergency Services
several months ago, requesting to rename the Emergency Services building after Nick Waters.
He asked if staff would follow up on this request, and put this on an upcoming agenda, if
necessary.
Commissioner Jacobs said he and Commissioner Marcoplos recently attended the
Burlington-Graham Metropolitan Planning Organization (MPO) meeting, and North Carolina
Secretary of Transportation, James Trogdon, spoke about lobbying for new transportation
project monies, and adding another 130 projects. He said by 2021, the Department of
Transportation (DOT) expects autonomous vehicles to be on the market, and the Department
is trying to plan accordingly. He said the DOT is looking to fund local projects in the $1-2
million range, through the mobility program.
Commissioner Jacobs thanked Mike Mills, NCDOT, for finding an interim solution for
the bridge across Orange Grove Road.
Commissioner McKee said he was late due to a phone call from someone who had
concerns about the lack of internet access, and concerns about fire department response
times and number of trucks sent out on calls. He said he will follow up with the Manager about
these items.
Commissioner McKee said he received a call earlier today about the potential closing of
a mental health group home, and would also discuss this with the Manager.
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4. Proclamations/ Resolutions/ Special Presentations
a. Emergency Medical Services Week Proclamation
The Board considered approving a proclamation designating the week of May 21-27,
2017, as Emergency Medical Services Week in Orange County, and authorized the Chair to
sign.
Kim Woodward, EMS Operations Manager, reviewed the background information:
BACKGROUND:
The American College of Emergency Physician (ACEP) has announced that the 43rd annual
Emergency Medical Services (EMS) Week will be celebrated throughout the nation May 21-27,
2017, in recognition of the dedicated professionals who provide emergency services to
residents and visitors. EMS is now firmly established as an essential public function and a vital
component of the medical care continuum. On any given day, EMS practitioners help save
lives by responding to medical emergencies, including heart attack, difficulty breathing, a fall or
accident, drowning, cardiac arrest, stroke, drug overdose or acute illness. EMS may provide
both basic and advanced medical care at the scene of an emergency and in route to a
hospital. EMS practitioners care for their patients' medical needs and show caring and
compassion to their patients in their most difficult moments.
With the development of mobile integrated healthcare and community paramedicine (MIH-CP),
EMS is also increasingly a valued participant in achieving the nation's overall healthcare goals
of improved patient health and lowered costs. Emergency Medical Services Week brings
together local communities and medical personnel to publicize safety and honor the dedication
of those who provide the day-to-day lifesaving services of medicine's "front line". The
Emergency Medical Services System in Orange County includes Telecommunicators, Fire
Departments, Law Enforcement Officers, Paramedics, Emergency Medical Technicians, South
Orange Rescue Squad, First Choice, North State Ambulance Service, Emergency Nurses,
Emergency Physicians, County Staff, Carolina AirCare, and the University of North Carolina
Department of Emergency Medicine.
The Orange County Emergency Medical Services System responded to more than 14,159
reported emergencies last year, providing medical assessment, treatment, and ambulance
transportation when medically necessary. Emergency Services staffs eight (8) paramedic
certified EMS Supervisors, four (4) paramedic certified Field Training Officers, forty (40)
paramedics and twenty-one (21) emergency medical technicians who are exceptionally
dedicated and skilled. Emergency Medical Responders throughout Orange County provide a
valuable service to the residents and visitors and help make Orange County a safer place to
live.
With the theme EMS Strong: Always in Service, everyone is reminded that the Orange
County emergency medical services system is dedicated to providing exceptional care around
the clock.
Commissioner Jacobs read the resolution:
ORANGE COUNTY BOARD OF COMMISSIONERS
EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION
MAY 21-27, 2017
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WHEREAS, Emergency Medical Services is a vital public service; and
WHEREAS, the members of Emergency Medical Services teams are ready to provide
lifesaving care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival and recovery
rate of those who experience sudden illness or injury; and
WHEREAS, emergency medical services has grown to fill a gap by providing important, out of
hospital care, including preventative medicine, follow-up care, and access to telemedicine; and
WHEREAS, the emergency medical services system consists of first responders, emergency
medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers,
educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians,
trained members of the public, and other out of hospital medical care providers; and
WHEREAS, the members of emergency medical services teams, whether career or volunteer,
engage in thousands of hours of specialized training and continuing education to enhance
their lifesaving skills; and
WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency
medical services providers by designating Emergency Medical Services Week;
NOW THEREFORE, we, the Orange County Board of County Commissioners do hereby
proclaim the week of May 21 - 27, 2017, as
EMERGENCY MEDICAL SERVICES WEEK
And with the theme, EMS Strong: Always in Service, encourage the community to observe
this week with appropriate programs, ceremonies and activities.
A motion was made by Commissioner Jacobs, seconded by Commissioner Price for the
Board to approve and authorize the Chair to sign the proclamation designating the week of
May 21-27, 2017, as Emergency Medical Services Week in Orange County, in recognition of
the many dedicated men and women who daily serve the residents and visitors of Orange
County.
VOTE: UNANIMOUS
b. Resolution of Approval — Conservation Easement for Lick Creek Property; and
Approval of Budget Amendment#9-A
The Board considered a resolution to approve the joint acquisition of a conservation
easement by Orange County and the Eno River Association and acceptance of a conservation
easement for the Gledhill — Lick Creek conservation property, approve Budget Amendment#9-
A, and authorize the Chair to sign.
David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
Director, reviewed the background information and said that the Gledhills would be unable to
attend tonight.
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BACKGROUND:
The acquisition of conservation easements to protect highly important natural and cultural
resource lands in Orange County is a longstanding goal of the Board of Commissioners, and is
a priority of the Lands Legacy program. Since 2001, the County has partnered with
landowners and other entities to protect 2,244 acres of significant natural areas and prime
farmland with permanent conservation easements.
Over the past several months, DEAPR has worked with Geoffrey and Jane Gledhill and the
Eno River Association on a project to conserve the Gledhill's 30-acre property located across
from their farm at 1319 Carr Store Road (Cedar Grove Township).
The Gledhills intend to grant a permanent conservation easement that restricts future
development, protects forest and water resources, and helps maintain rural character along
this stretch of Carr Store Road located just 1/3 mile from the Cedar Grove Rural Crossroads
Historic District (listed on National Register of Historic Places).
The land is entirely forested and contains a section of Lick Creek and two feeder streams
that drain to the East Fork Eno River and Lake Orange. A conservation easement would
help protect Lake Orange by restricting future land uses on the property that could increase
runoff, sedimentation, and pollution. The easement will prohibit future subdivision and
agricultural uses. Forest stewardship is allowed, but forestry activities will be restricted to areas
outside of wide buffers (up to 300 feet wide) along nearly 6,000 linear feet of streams.
DEAPR Staff and the County Attorney have worked with the Eno River Association and the
landowners to prepare an agreement that meets their needs and the County's interests.
There are no structures on the 30-acre property, but the easement will allow the construction
of a cabin in a designated upland portion of the property. All other development rights will be
extinguished through the conservation easement. DEAPR and Eno River Association staff will
monitor the property on an annual basis. A copy of the draft easement agreement is attached
along with maps showing the property outlined in red.
The planned conservation easement would be held jointly by Orange County and the Eno
River Association. The Eno River Association secured matching funds for this project from
the City of Raleigh's Watershed Protection Program (Upper Neuse Clean Water Initiative).
FINANCIAL IMPACT: The easement purchase price is $71,250, which is 75 percent of the
easement value ($95,000) as determined by an appraisal by Kirkland and Associates. The
landowners will donate 25 percent of the easement value ($23,750), meaning they will forgo
that amount and, instead, will be eligible for federal income tax benefits.
DEAPR worked with the Eno River Association to identify the following funding sources:
Orange County (Lands Legacy) $ 34,125 (36%)
City of Raleigh (Upper Neuse Clean Water Initiative) 37,125 (39%)
Landowner donation 23,750 (25%)
$ 95,000
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Funds for the easement purchase would come from Orange County ($34,125 purchase price
plus $8,500 for boundary survey and closing costs) and the City of Raleigh's Watershed
Protection Program ($37,125 purchase price plus $16,280 for easement stewardship costs).
The County's share of funds ($42,625) would come from existing funds budgeted and
approved for the Lands Legacy program (Land Legacy Fund).
The Gledhill's property is enrolled in the Present Use Value taxation program, so the
conservation easement would not lessen the amount of property taxes paid to the County.
The decrease in the property's market value caused by the conservation easement (and
extinguishing of portion of its developmental rights) would not lower the property value to a
level that is less than the current present use value.
The owners intend to take advantage of enhanced federal income tax deduction for easement
donations, which the US Congress made permanent in 2015.
With this allocation, approximately $3.0 million remains available in the Lands Legacy Capital
Project.
David Stancil introduced new Lands Conservation Manager, Kim Livingston.
David Stancil made the following PowerPoint presentation:
Conservation Easement
Lick Creek
Orange County Lands Legacy Program
Lick Creek Conservation Easement (Gledhill Family)
• Geoff and Jane Gledhill
• Cedar Grove Windy Hill farm (Carr Store Road)
• 30-acre woodland tract (undeveloped)
• Streams drain to Lake Orange and East Fork Eno River
Carr Store Road (map)
Forest interior(photo
(South side Carr Store Rd)
Lick Creek (photo)
Stream that joins Lick Creek (photo)
Grove of poplar trees (photo)
Pine stand
Stream Buffer(aerial photo)
• 30 acres
• 6,000' of streams
• Forested buffers
• Public water supply
• Rural character
Proposed Conservation Easement:
➢ Perpetual duration
➢ Rights of privacy retained
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➢ Right to construct one cabin (& access driveway)
➢ Right to manage forest consistent with approved forest stewardship plan
➢ Preserves wide stream buffers
➢ Prohibits other agricultural / residential uses
➢ Prohibits subdivision
Lick Creek Conservation Easement
(Gledhill Family)
Funding Partners:
$34,125 (36%) Orange County (Lands Legacy)
$37,125 (39%) Upper Neuse Clean Water Initiative
(Grant to Eno River Association)
$23,750 (25%) Landowner donation (Gledhill family)
$95,000 (100%) Easement value
Easement purchase price = $71,250
Lick Creek Conservation Easement (Gledhill Family)
Working with landowners and other partners to protect special places in Orange County
Commissioner Price read the resolution:
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION
Approval of Conservation Easement
between
Orange County and the Eno River Association
and
Geoffrey and Jane Gledhill
WHEREAS, Orange County has adopted goals that promote the preservation of natural areas,
wildlife habitat, prime farmland, and open space in the county; and
WHEREAS, Orange County established the Lands Legacy Program for the purpose of
protecting the most significant natural and cultural resources through partnerships with
landowners and other conservation entities; and
WHEREAS, one component of the Lands Legacy Program is the acquisition of conservation
easements on riparian buffers within water supply watersheds; and
WHEREAS, the Gledhill — Lick Creek property includes approximately 30 acres in the Upper
Eno protected watershed that includes 6,000 linear feet of streams that drain to the East Fork
Eno River and to Lake Orange - a drinking water supply reservoir for Hillsborough; and
WHEREAS, Geoffrey and Jane Gledhill, the owners of the Lick Creek property, wish to grant a
permanent conservation easement to Orange County and the Eno River Association, which will
protect the forested riparian corridors on the property; and
WHEREAS, a conservation easement on this approximately 30 acres would ensure the
preservation of this forested property and stream buffers for future generations;
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NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners
does hereby 1) accept on behalf of Orange County the conservation easement for land owned
by Geoffrey and Jane Gledhill; 2) approve the execution of this conservation easement
agreement with Geoffrey and Jane Gledhill, in accordance with the terms of the proposed
easement agreement, subject to final review by staff and the County Attorney; 3) authorize the
Chair and the Clerk to sign the easement agreement on behalf of the Board, with a closing to
occur on or about June 30, 2017; and 4) authorize County staff to sign any and all closing
documents upon consultation with the County Attorney.
BE IT FURTHER RESOLVED that the Board thanks Mr. and Ms. Gledhill for their civic-minded
granting of this conservation easement through the Lands Legacy Program and for donating a
significant portion of the value of the conservation easement.
This the 16th day of May, 2017.
A motion was made by Commissioner Price, seconded by Commissioner Jacobs for the
Board to adopt and authorize the Chair to sign the resolution approving the acceptance by
Orange County of the conservation easement and authorize the Chair and the Clerk to sign
the conservation easement agreement, subject to final review by staff and County Attorney,
with a closing and recordation of the document expected to occur on or about June 30, 2017,
and approve Budget Amendment#9-A.
VOTE: UNANIMOUS
c. Older Americans Month Proclamation and National Senior Center Accreditation
Recognition
The Board considered approving a proclamation joining Federal and State
governments in designating the month of May 2017 as Older Americans Month and a time to
honor older adults for their contributions to society and to Orange County, and authorize the
Chair to sign; and to recognize the Passmore and Seymour Centers for becoming nationally
accredited senior centers with the presentation of accreditation plaques.
Janice Tyler presented this item and reviewed the information below:
BACKGROUND:
May is Older Americans Month, a tradition dating back to 1963. For many years the Board of
Commissioners has issued a proclamation for Older Americans Month. This year's national
theme is Age Out Loud. It encompasses the idea that getting older does not mean what it used
to. For many aging Americans, it is a phase of life where interests, goals and dreams can get a
new and second start. Today, aging is about eliminating outdated perceptions and redefining
the way you want to age.
President Lyndon B. Johnson signed the Older Americans Act into law in July 1965. Since that
time the Act has provided a nationwide aging services network and funding that helps older
adults live with dignity in the communities of their choice for as long as possible. These
services
include senior centers, daily lunch programs, caregiver support, community-based assistance,
preventive health services, elder abuse prevention, and much more.
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While the Department on Aging offers programs and services to older adults year-round, Older
Americans Month offers an opportunity to emphasize how older adults can access the home
and community-based services they need to live independently in their communities. It is also
an occasion to highlight how older adults are engaging with and making a difference in their
communities. Project EngAGE Senior Leaders are examples of how it is to Age Out Loud by
engaging in their communities and reinventing themselves through new work and new
passions.
Their work is organized into eight Senior Resource Teams working in the following areas: Faith
Based Outreach; Senior Falls Prevention and Health Promotion; End of Life Options;
Neighborhood Connections, Senior Rural Hunger; Senior Transportation and Mobility;
Caregiver
Support Team; and Community Visiting.
Today there are over 26,000 Orange County residents who are 60+ and, of that group, over
1,800 who are over age 85. As large numbers of baby boomers reach retirement age, it is a
goal to keep them physically and socially active through their 80s and beyond. Lifelong
participation in community, social, creative and physical activities have proven health benefits,
including retaining mobility, muscle mass and cognitive abilities. Older adults are not the only
ones who benefit from their engagement in community life - studies show their interactions with
family, friends, and neighbors across generations enrich the lives of everyone involved.
In conjunction with this year's proclamation, the Passmore and Seymour Centers are
recognized for receiving national senior center accreditation. Of the 10,000+ senior centers in
the nation, only 116 are nationally accredited. The Passmore and Seymour Centers join with
only three other senior centers in NC to be recognized with this achievement.
Janice Tyler recognized staff Myra Austin, Sidney Sims, Terry Colville and Shane
McPherson.
Commissioner Marcoplos read the proclamation:
ORANGE COUNTY BOARD OF COMMISSIONERS
PROCLAMATION
OLDER AMERICANS MONTH — MAY 2017
Theme - "Age Out Loud"
Whereas, Orange County includes over 26,000 persons aged 60 and older; and
Whereas, Orange County includes older Americans who richly contribute to our community;
and
Whereas, we acknowledge what it means "to age" has changed —for the better; and
Whereas, Orange County is committed to supporting older adults as they take charge of their
health, explore new opportunities and activities, and focus on independence; and
Whereas, Orange County can provide opportunities to enrich the lives of individuals of all ages
by:
• Involving older adults in the redefinition of aging in our community;
• Promoting home and community-based services that support independent living;
• Encouraging older adults to speak up for themselves and others; and
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• Providing opportunities for older adults to share their experiences; and
Whereas, Orange County provides many of these opportunities through the Senior Centers,
which recently achieved National Accreditation and are also recognized as Centers of
Excellence in NC;
NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby proclaim
May 2017 to be Older Americans Month and urge every resident to take time this month to
acknowledge older adults and the people who serve them as influential and vital parts of our
community.
This the 16th day of May, 2017.
A motion was made by Commissioner Marcoplos, seconded by Commissioner
Burroughs for the Board to approve the proclamation designating May as Older Americans
Month and authorize the Chair to sign the proclamation, and also recognize the national
accreditation of the Passmore and Seymour Centers, based on the efforts of Department on
Aging staff, with the presentation of the accreditation plaques.
VOTE: UNANIMOUS
d. Acceptance of the 2017-22 Orange County Master Aging Plan
The Board will consider reviewing and accepting the 2017-22 Orange County Master Aging
Plan (MAP).
Janice Tyler reviewed the following information:
BACKGROUND:
The 2017-22 Master Aging Plan (MAP) marks the fourth cycle of strategic planning for the
Orange County Department on Aging (OCDOA). However, this is the first MAP based on the
World Health Organization/American Association of Retired Persons (WHO/AARP) Framework
for an Age-Friendly Community (AFC). This framework was chosen after deciding to be the
first N.C. County to work toward becoming an age-friendly community. The AFC framework
contains eight (8) domains of livability that influence the quality of life for older adults: outdoor
spaces and buildings, transportation, housing, social participation, respect and social inclusion,
civic participation and employment, communication and information and health services.
In addition to these domains several cross cutting issues were addressed throughout the MAP
process. Those included communication and information; the diversity of the older adult
population; the desire for intergenerational opportunities; and also the desire of the older
adults in the community to be included in all solutions.
The goals, objectives, strategies and indicators represent 860 community survey respondents,
and the work of over 200 persons, including Orange County residents, County and Town
leadership, major healthcare systems, faith-based and non-profit services groups and older
adult advocates. All of these stakeholders were involved at different times during the MAP's
development, beginning in summer 2016 with a community needs assessment survey,
followed by five work groups that met over a ten week period and ending in spring 2017 with a
period of public comment.
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This MAP comes at a particularly crucial point in the history of Orange County, as there are
more older adults in the County than there are children in school. Orange County's aging
population is diverse, widespread and representative of a variety of life experiences.
The success of the MAP depends on continued collaboration and community involvement over
the next five years. Through working together community members will build capacity to
support the aging population and make Orange County a great place to age well.
The UNC School of Public Health - Health Policy and Management Capstone Team and
Melissa Hunter, a UNC Graduate School of Social Work Intern, for their assistance in helping
create the plan that will be used to guide aging services for the next five years.
In addition to guiding the County, this planning process has been shared with other
communities as a model for creating an aging plan for their communities. As with the 2012-
2017 MAP, the planning process is being organized into a "toolkit" that will be available on-line
as a resource for other communities to develop an aging plan.
Janice Tyler introduced Melissa Hunter, who has been the MAP Social Work Intern,
who made the following PowerPoint presentation:
2017-2022 Orange County Master Aging Plan
Board of County Commissioners Meeting I May 16, 2017
Aging in Orange County
Orange County Population Change - chart
Orange County Population Change- graph
Master Aging Plan Process
Framework: Age Friendly Communities
• Started in 2006 to help communities prepare for aging population
• Comprised of 8 domains
• Orange County was the first in NC to join the network
Needs Assessment
• Surveys
• Focus groups
• Community meetings
• Key informant interviews
Work Groups
• Transportation and Outdoor Spaces & Buildings
• Housing
• Social Participation and Respect & Social Inclusion
• Civic Participation & Employment
• Community Support & Health Services
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MAP Participant Structure —flow chart
Master Aging Plan Content
Outdoor Spaces and Buildings
• Goal: Optimize usability of outdoor spaces and buildings for older adults.
Transportation
• Goal: Expand services and improve infrastructure for safe, accessible, and affordable
travel within the community.
Housing
• Goal: Improve choice, quality, and affordability of housing, including housing with
services and long-term care options.
Social Participation
• Goal: Promote diverse and accessible opportunities for participation and engagement
of older adults.
Respect and Social Inclusion
• Goal: Uphold all older adults as valuable members and resources of the community.
Civic Participation and Employment
• Goal: Connect older adults who are seeking paid employment or meaningful volunteer
experience with a diverse array of opportunities.
Community Support and Health Services
• Goal: Ensure the community has accessible and affordable resources to support
individual health and wellbeing goals throughout the aging process.
Communication and Information
• Goal: Empower older adults and their families to make informed decisions and to easily
access available services and supports.
Next Steps
Sustainability and Accountability
• Economic context requires creativity and collaboration
• Built-in indicators of success
• Continuation of work groups as MAP Evaluation Committee
• Sharing progress with community
• Living document
Commissioner Jacobs suggested using gender-neutral language.
Commissioner Jacobs referred to the idea of developing a housing taskforce, and
asked if they have worked with other housing entities.
Janice Tyler said yes, and they will continue to keep some of these groups together.
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Commissioner Jacobs said the suggestion about the urgent repair program is good,
and he hopes it will help.
Commissioner Jacobs asked if more clarity could be given to the idea of senior centers
without walls and if it would be used.
Janice Tyler said video has been discussed, but this is going to be a process of going
to the Community Centers, churches, senior housing, etc., and offering programming. She
said some of this has already begun.
Commissioner Jacobs referred to the suggestion of involving more seniors on County
advisory boards, and asked if this topic could be added to a work session in September. He
said perhaps a statement could be added to the applications to encourage seniors to apply.
Commissioner Jacobs said it would be easier to garner more civic engagement by
having meetings during the day for seniors, but it is hard for many elected officials that work
during the day to attend meetings. He said the Board of County Commissioners may need to
try harder to address this, and maybe there is a different time of day that would get more
seniors to attend a Board of County Commissioners' meeting.
Commissioner Burroughs said this was quite an undertaking, and she attended some
MAP meetings. She said one thing she has come to understand about housing for seniors is
the need for long term care facilities, and she is pleased to see this included in this plan as a
goal.
Commissioner Rich thanked them too. She said she is glad they are working with other
housing groups in the towns and County. She said senior housing does not have to be
monster houses, but can be smaller and more affordable. Commissioner Rich asked if this is
a living document.
Janice Tyler said this is the initial target, and changes can be made if necessary.
Chair Dorosin said a lot senior housing has been federally funded, and many of these
programs are now going away.
Janice Tyler said she has heard that funding for HUD202 is going to increase, and is
watching this closely.
Chair Dorosin said if a future bond is dedicated to housing, it may be worth channeling
funds through a County model of one of the federal housing programs like vouchers, tax credit
project, etc.
e. Resolution Supporting Triangle J Council of Governments Effort to Form an
Economic Development District through the United States Economic Development
Administration
The Board considered adopting a Resolution supporting Triangle J Council of
Governments (TJCOG) effort to form an Economic Development District through the United
States Economic Development Administration, and authorize the Chair to sign.
Lee Worsley, TJCOG Executive Director, recognized Commissioner Rich as their
Delegate and Commissioner Price as the alternate Delegate. He said this resolution was an
initiative of the TJCOG Board. He reviewed the information below:
BACKGROUND:
The United States Economic Development Administration (EDA) works with regions across the
United States and primarily executes work through Economic Development
(EDD). In North Carolina, EDDs have been formed in every region, except the Triangle
J region and the Isothermal Region in the western part of North Carolina (Isothermal is
currently forming an EDD, meaning the Triangle region may be alone in not having an EDD in
a short period of time).
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The formation of an EDD allows the region to have a more direct connection to US EDA and
will allow TJCOG to assist member governments as they interact with EDA on grant projects
and other initiatives. Formation of an EDD will not duplicate existing economic development
efforts by local economic developers and is not meant as an economic development
recruitment service. Rather, an EDD will allow TJCOG to provide enhanced services to its
member governments in economic development coordination, capacity building and other
needs as the member governments determine. An EDD is merely the administrative
designation by US EDA for a formalized relationship with an organization and comes with a
small source of funding from US EDA.
Resolutions of support are required from the counties in the region to move forward with an
EDA. Lee County (March 6, 2017), Chatham County (March 20, 2017), Wake
County (March 20, 2017), Johnston County (April 3, 2017), Durham County (April 11, 2017)
have already adopted resolutions, leaving only Moore County (TBD) and Orange County.
Commissioner Rich said Orange County will not be providing any funding towards this,
and this is an opportunity to partner with the Council of Governments.
Commissioner Price said this is a good opportunity to focus on regional economic
development.
Commissioner Burroughs read the resolution:
RES-2017-030
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION
SUPPORTING DESIGNATION OF THE 7 COUNTY TRIANGLE J REGION
AS AN ECONOMIC DEVELOPMENT DISTRICT
Whereas, Orange County is located in the Triangle J Region of North Carolina; and
Whereas, In November 2012, the Triangle J Council of Governments Board of Delegates
unanimously adopted The Triangle J Region Comprehensive Economic Development Strategy
(CEDS) for the seven county Triangle J Region planning area comprised of Chatham, Durham,
Johnston, Lee, Moore, Orange, and Wake counties and their municipalities; and
Whereas, the Board of Delegates of Triangle J Council of Governments has directed that
Triangle J should undertake activities that further economic development and social welfare in
the Triangle J Region planning area and to promote economic development and job creation
by carrying out community and economic development initiatives as outlined in the adopted
CEDS; and
Whereas, portions of the seven counties within the Triangle J Region meet all applicable
measures of economic distress for unemployment and per capita income as provided in
13CFR 301.3 for the 24-month period ending February 2017 and the region has experienced
job losses that qualify through US EDA under special need; and
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Whereas, the Triangle J Council of Governments is seeking Economic Development District
(EDD) designation for the Triangle J Region planning area through the United States
Economic Development Administration; and
Whereas, the designation of the Triangle J Region planning area as an EDD will further the
community and economic development interests of the seven-county region and greatly
enhance implementation of our regional CEDS by coordinating efforts to create jobs, build an
entrepreneurial economy and attract reinvestment in communities throughout our region —
large, small, urban and rural;
Now, Therefore, Be it Resolved, that the Orange County Board of Commissioners, as duly
elected and authorized representatives of the people of Orange County, do hereby support the
designation of the seven-county Triangle J Region planning area, comprised of Chatham,
Durham, Johnston, Lee, Moore, Orange, and Wake counties and their municipalities, as an
Economic Development District through the U.S. Economic Development Administration.
A motion was made by Commissioner Burroughs, seconded by Commissioner Rich for
the Board to approve and authorize the Chair to sign the resolution.
VOTE: UNANIMOUS
5. Public Hearings
a. Amendment to the Educational Facilities Impact Fee Ordinance and Repeal of
Related Resolutions
The Board held a public hearing, closed the public hearing, and considered an
amendment to the Educational Facilities Impact Fee Ordinance to reinstate the impact fees to
the level those fees were imposed up to June 30, 2016.
John Roberts reviewed the following information:
BACKGROUND:
On November 15, 2016 the Board of Commissioners amended the Ordinance by modifying the
impact fee amounts, adding provisions for reduced Impact Fees for smaller sized single family
dwellings (under 800 square feet in size) and for age restricted (senior) units.
On December 13, 2016 the BOCC adopted a Resolution Regarding Grandfathering of Projects
for School Impact Fee Collection Purposes. This Resolution was amended on April 4, 2017.
On March 20, 2017 House Bill 406 ("HB406") was filed in the House in response to an
Orange County resident's concerns about the fairness of the amended Ordinance. If it
passes, HB406, which specifically targets Orange County, will strip the County of its
authority to levy impact fees. On March 22, 2017 House Bill 436 ("HB436") was filed in
the House. Although originally HB436 was similar to HB406 in that it would strip the
County of its impact fee levying authority, HB436 was amended by rolling back all impact
fees to the amount of those fees on June 30, 2016, imposing a one year moratorium on
the ability of local governments to increase impact fee amounts, and appointing a
committee to study impact fee authority.
In light of the action by the General Assembly on HB436 staff recommends the Board of
Commissioners:
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• amend the Ordinance to repeal the impact fees as adopted on November 15, 2016, but
keep in place the fees for age restricted units and smaller sized single family detached
units,
• reinstate the impact fees to the amounts those fees were beginning January 1, 2012,
• repeal the grandfathering resolutions adopted on December 13, 2016 and April 4,
2017,
• authorize the reimbursement of that portion of any impact fee in excess of the amount
of the corresponding impact fee as it existed on June 30, 2016 and that was paid from
January 1, 2017 through May 16, 2017, and
• self-impose a one year moratorium on increasing the amount of the impact fees.
Utilizing data from the TischlerBise study, staff calculated that multifamily apartment
complexes
that lease primarily to college students, particularly graduate students, do in fact have a
student
generation rate greater than zero. Should the Board choose to add a provision to the
ordinance
for multifamily student housing restricted units an appropriate fee level will be $955 per unit for
units within the Chapel Hill-Carrboro City Schools District and $788 per unit for units within the
Orange County Schools District. These amounts were calculated by analyzing existing units of
this type in the county and their associated student generation rates.
Staff makes this recommendation to bring the ordinance into compliance with the apparent
intent of the General Assembly and to allow time to study and collect data on issues related to
the Ordinance.
Legal advertisements for the public hearing were run on May 3 and May 10, in accordance with
statutory requirements.
FINANCIAL IMPACT: The rollback of school impact fees to June 30, 2016 as compared to new
fees imposed on January 1, 2017 will decrease projected 2017-18 school impact fees
revenues
by approximately $150,000 for both school districts combined. An annualized amount could be
approximately $300,000 but in the current year budget only one-half the year (i.e. 1/1/17 to
6/30/17) was subject to the new fee structure. These projected numbers are derived from a
variety of assumptions including an estimated number of units per year and a unique
percentage mix of housing types per school district.
Recent analysis portends that the decrease would be less than even the projected $150,000
because of the `grandfathering' provisions that allowed certain `approved' projects to utilize the
prior 2016 rate. The BOCC adopted a `break even' fee structure in November 2016 that
approximated total revenues from the old fees schedule and new fee schedule albeit with the
redistribution of fees based on unit type and bedroom count that reflected commensurate
student generation rates and impacts.
Some reimbursements are anticipated where higher 2017 rates were permitted and paid in
2017. The amount is negligible in Orange County Schools since most units are single family
and 2017 rates were lower in the short term and new multifamily construction had not occurred
in this year's limited timeframe. Reimbursements in Chapel Hill/Carrboro school district are
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being researched but due to the short 2017 fee period and grandfathering provisions, the
financial impact will likely be less than $50,000.
Chair Dorosin asked if there are any newer updates on the bills.
John Roberts said both bills are currently in the Senate Rules and Operations
committee.
Commissioner Price referred to the two schedules in their packets containing blue and
red numbers, and asked if these figures could be clarified.
John Roberts said the blue numbers represent what was in place, and it is
recommended that the Board of County Commissioners (BOCC) leave the age restricted units
and single family detached under 800 square feet in place, as these are lower rates than what
would otherwise be paid.
Commissioner Marcoplos asked if the number of single family detached 0-3 bedrooms
dealt with in the past year is known, as well as single-family detached 4+ bedrooms.
Commissioner Rich said this information was part of the discussion last fall, and can be
found in the records.
Commissioner Marcoplos said the large impact fee attracted the attention of those who
opposed it, and there is a large number again, and he is unsure of the implications.
Chair Dorosin said one implication is the escalating fees, and the BOCC changed from
the type of house to the number of bedrooms. He said it is now back to broader categories.
Commissioner Marcoplos said there seems to be a large increase of the 0-3 bedrooms,
single family detached.
A motion was made by Commissioner McKee, seconded by Commissioner Burroughs
to open the public hearing on the proposed amendments to the Educational Facilities Impact
Fee Ordinance.
VOTE: UNANIMOUS
A motion was made by Commissioner Burroughs, seconded by Commissioner McKee
to close the public hearing.
VOTE: UNANIMOUS
Chair Dorosin said this is an unfortunate situation, and the County is at the hands of
the legislature.
Commissioner Jacobs said the Planning Staff and the Attorney reviewed the previous
iteration to insure its fairness and accuracy.
RES-2017-031 Attachment 2
RESOLUTION OF AMENDMENT
AN ORDINANCE AMENDING CHAPTER 24 OF THE ORANGE COUNTY CODE
OF ORDINANCES AND A RESOLUTION REPEALING RESOLUTIONS 2016-
083 AND 2017-018
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WHEREAS, the State of North Carolina authorizes Orange County to impose impact fees
through Title VI of Chapter 460 of the Session Laws of 1987, as amended by Chapter 324 of
the Session Laws of 1991 and Part 4 of Chapter 642 of the Session Laws of 1993; and
WHEREAS, the General Assembly is considering amending the County's authority to impose
impact fees through House Bills 406 and 436; and
WHEREAS, in order to study how best to remain in compliance with the proposed laws and to
study issues raised by the General Assembly and collect further data; and
WHEREAS, the Orange County Board of Commissioners, believing it to be in the best interest
of the citizens and residents of Orange County, hereby determines that Chapter 30 of the
Orange County Code of Ordinances should be amended to repeal the impact fee amounts
adopted on November 15, 2016 and .
NOW THEREFORE BE IT ORDAINED that the Code of Ordinances, Orange County, North
Carolina, Chapter 30, by majority vote of the Orange County Board of Commissioners, is
hereby amended by amending section 30-33, which section reads as shown in the attached
revised ordinance amending the Educational Facilities Impact Fee in Orange County.
BE IT FURTHER RESOLVED, that Resolutions 2016-083 and 2017-018 adopted on
December 13, 2016 and April 4, 2017, respectively, are hereby repealed.
BE IT FURTHER RESOLVED that the County Manager is authorized to refund that portion of
any impact fees paid between January 1, 2017 and May 16, 2017 that exceeds the amount of
impact fees that would have been paid for the same project on January 1, 2012.
This Amendment shall become effective upon adoption.
Adopted by the Orange County Board of Commissioners this 16th day of May, 2017.
A motion was made by Commissioner McKee, seconded by Commissioner Burroughs
to adopt the Ordinance and Resolution in Attachments 1 and 2.
Commissioner Rich said she is not going to vote for this. She said this was data
intensive, and Orange County did its due diligence.
VOTE: Ayes, 6; Nays, 1 (Commissioner Rich)
6. Regular Agenda
a. Amendments to the County's Fund Balance Management Policy Regarding the
General Fund Unassigned Fund Balance
The Board considered amending the County's Fund Balance Management Policy to set
the unassigned fund balance for the General Fund at an amount lower than the current 17%
level.
Bonnie Hammersley presented this item, and reviewed the background information
below:
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BACKGROUND:
The Orange County Fund Balance Management Policy, adopted on April 11, 2011, states:
1. The County will strive to maintain an unassigned fund balance in the General Fund
of 17% percent of budgeted general fund operating expenditures each fiscal year. The
amount of unassigned fund balance maintained during each fiscal year should not fall
below 8% percent of budgeted general fund operating expenditures, as recommended
by the North Carolina Local Government Commission.
2. To the extent that the General Fund unassigned fund balance exceeds 17%
percent, the balances may be utilized to fund capital expenditures or pay down
outstanding County debt.
Staff provided information to the Board on June 16, 2016, September 8, 2016, and May 9,
2017 on the County's General Fund balance policy, best practices, and benchmarking with
other peer North Carolina counties. During the September 8, 2016 work session, the Board
discussed amending the 17% level to 16.2%.
At the May 9, 2017 work session, the BOCC further discussed the unassigned fund balance, a
possible revision to the 17% level, and directed staff to schedule additional Board discussion
and a potential decision for this May 16, 2017 regular meeting.
The Manager's FY 2017-18 Recommended Budget includes a fund balance appropriation of
$7,807,696 which was based on maintaining a 17% unassigned fund balance. The 16.2%
unassigned fund balance level discussed at the September 8, 2016 work session would result
in an additional one-time $1,651,338 for appropriation in the FY 2017-18 Budget and would
increase the fund balance appropriation to $9,459,034.
There was also discussion at the May 9, 2017 work session on whether a percent change
results in material recurring dollar amounts for appropriation in subsequent fiscal years. After
additional review of this question, it was determined that there is no material recurring dollar
amounts from the percent change.
If the Board selects a 16.2% unassigned fund balance level, the Manager recommends that
the additional $1,651,338 be used to fund:
School Improvements: $1,000,000
(Facility Improvements, Equipment and
Furnishings, & Vehicle and Bus Purchases)
County Operating Capital: $200,000
Board Amendments: $451,338
Total $1,651,338
FINANCIAL IMPACT: If the General Fund unassigned fund balance level was amended from
17% to 16.2%, an additional $1,651,338 would be available for inclusion in the FY2017-18
budget.
Commissioner Marcoplos asked if the growth rate of 2% is a conservative figure.
Bonnie Hammersley said the average over the last 5 years has been 1.7 to 2%,
anticipating a 1.2% growth rate on property taxes, which is $150 million, and a 4% increase on
sales tax, which is $22 million. She said the expenditure rate is growing at about 4%.
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Chair Dorosin referred to the idea of operating capital, and clarified that Bonnie
Hammersley recommends using the available funds on a one-time expenditure, as opposed to
a recurring expense.
Bonnie Hammersley said yes.
Chair Dorosin said asked if these needs are currently being met, or deferred to the next
year.
Bonnie Hammersley said ideally this is the account used to maintain the school
facilities. She said over time, the schools have not seen an increase in this account and
maintenance has been deferred. She said she spoke with the Superintendents early in the
budget process about this being a possible source of additional funding, and it was felt that
there is so much to do that these funds would be a drop in the bucket; however, every little bit
helps. She said there are not a lot of one-time expenditures, but they do exist.
Commissioner Burroughs asked if the monies were available, would they be tacked on
to the Per pupil net count.
Bonnie Hammersley said yes, it would be part of the total package to the schools.
Commissioner McKee asked if there is a plan going forward to address these needs in
the future, given that this is a one-time reduction.
Bonnie Hammersley said this is a one-time action, and staff will look at this over the
next six months as to how to address decreasing the fund balance for FY 2018-19, and how to
address the needs of the County and the Schools.
Commissioner McKee clarified that expenditures were rising at 4%, and revenues are
rising at only 2%.
Bonnie Hammersley said yes.
Commissioner McKee said this is a clear indication that financial issues are coming in
the near future.
Bonnie Hammersley said a lot of the increased expense was due to the infusion of the
fund balance, and there are ways to look at the budget creatively to meet the needs of both
the County and Schools.
Commissioner Rich asked if the figure of 16.2% came from a particular discussion.
Bonnie Hammersley said16.2% was in the minutes of the September 8, 2016 work
session, and she brought forward this consensus tonight. She said it is up to the Board of
County Commissioners as to what number feels best.
Discussion ensued.
Bonnie Hammersley said the operating capital number does not go on the per pupil;
only current expense goes to per pupil. She said the increase will go on the entire package,
not the per pupil; only current expense goes towards the per pupil.
Commissioner McKee clarified that this would go on top of the per pupil.
Bonnie Hammersley said the recommended budget has the per pupil at $123, and it
would remain here. She said the amount of dollars that would go towards the schools would
increase, and the target would increase, which is at 48.8%. She said this money does not go
against the per pupil cost as it is outside of current expenses, and the State keeps track of
current expenses.
Commissioner Price said Davenport recommends 16.7%.
Mitch Brigulio said Davenport would recommend having the policy stay where it is,
which is the most beneficial in terms of speaking with the rating agencies. He said rating
agencies like there to be a policy, and for the County to strive to stay in line with it. He said
changing the policy is not necessarily an issue, but there should be a clear reason for
changing it. He said if the Board of County Commissioners wanted to change the policy,
Davenport would recommend it range between 16-17%; however, the reason behind the
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change is more important to Davenport, and being able to convey the reason to the ratings
agencies.
Commissioner Price asked if 16.7% is a good number because it is two months of
expenditures.
Mitch Brigulio said he does not know if this represents two months of expenditures, but
16.7% is a reasonable level. He said other AAA counties range from 15-20%, and 16-17%
makes sense. He said 17% would be the easiest to discuss with the credit rating markets
because it would show no change, but the greatest consideration is to have justification for any
changes that are made.
Commissioner Marcoplos asked if there have been any great fund balance tragedies in
North Carolina.
Mitch Brigulio said the 8% state statute minimum requirement is the absolute minimum
that a county and city would need to cash flow throughout the year. He said on top of that
there are some additional cushions that are helpful to be able to cash flow more on your
accounts. He said natural disasters, opportunities to purchase land, etc. are good examples
for what the fund balance could be used for.
Commissioner Marcoplos said he previously asked another Davenport colleague if a
14% fund balance would be acceptable, and that colleague said this would not be a damaging
fund balance, and the County would maintain a good credit rating.
Mitch Brigulio referred to page 10 of the Davenport presentation, and reviewed the AAA
rating charts across the state and nation. He said the County's current percentage is right on
the state median for AAA rated counties, but on a pure dollar basis Orange County has the
lowest dollar amount of unassigned fund balance of all AAA rated counties in NC.
Commissioner Burroughs said the County's policy is a percent of expenditures, and is
slightly more conservative than percent of revenues.
Mitch Brigulio said in 2016 the revenues were slightly higher than the expenditures for
the purposes of Moody's calculations, and the same dollar amount on a higher denominator
equals a lower percentage. He said a percent of revenues would be a little more conservative,
because it would give you the lower percentage.
Chair Dorosin said he is less concerned about the Moody's data, and there are some
metrics, for which the County does not currently have policies, and perhaps adopting these
would alleviate concerns about lowering the fund balance percentage.
Mitch Brigulio said there is no one metric that will impact the County's credit rating, but
rather the aggregation of everything.
Chair Dorosin said the question is how important is it for them to get ahead of these
expenses, and could they continue to be managed in an incremental way. He said if the
County needs these funds, then access them, and if not, keep them in the fund balance. He
said he knows this is a policy question, but asked if the Manager would give her educated
opinion.
Bonnie Hammersley said there are great needs for the County and the Schools, and
the Board needs to start looking at how it will address the long-term implications of the
maintenance of the school and County facilities. She said there are times when it is important
to look at what needs to be done, and take a strategic approach on how to accomplish the
needs. She said it is important to identify one-time expenses to be paid for with one-time
funds, and recurring expenses to be paid for with recurring funds. She said the recession got
the County off course, and she assumes there was an accumulation of fund balance because
of the fear of uncertainty that the recession brought. She said this accumulation has
somewhat hurt the County, as it was infused in the budget and put toward on-going expenses.
She said this should not happen moving forward, and any fund balance surplus should go
toward a one-time expense.
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Commissioner Jacobs said he has been on this Board when the fund balance was
10%, and the County did not have a bad rating.
Paul Laughton said he remembers that percentage as well, and the County had an AA
rating.
Commissioner Jacobs said the County needs a grander strategy than just the fund
balance. He said he does not want to hoard taxpayers' money, especially with tax increases
coming, and a new strategy is needed by the next fiscal year.
Chair Dorosin suggested using this for discussion topic for the agenda at the BOCC
retreat.
Commissioner McKee said he finds that to be too late, and the Board needs to start
developing a strategy to address the capital needs by their first meeting in the fall. He
reiterated that this is a one-time fix, and the fund balance percentage cannot keep dropping.
Commissioner Burroughs said a strategy is important. She said the County needs to
try and keep its AAA bond rating, but she has been convinced by discussions with Davenport
that the Board can go below 17% and keep its AAA rating. She agreed with Commissioner
McKee that this change can only be done once. She said taxpayers give the County money
for a reason and, if there is a level of savings that will keep the County fiscally responsible, the
Board should not hoard the tax dollars.
Commissioner Marcoplos said he has heard nothing that would make him worry about
their AAA rating, and Orange County is not the only county that is looking at monies from its
fund balance.
Commissioner Marcoplos suggested going to 16% for the fund balance, which would
be another $200,000 this year. He agreed that a grander strategy is needed.
Commissioner Rich agreed with Commissioner Marcoplos about going to 16%.
A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
change the policy for their fund balance reserve to 16%.
Commissioner Jacobs asked if the annual fund balance and bond rating for last 20
years could be provided.
VOTE: UNANIMOUS
7. Reports
NONE
8. Consent Agenda
• Removal of Any Items from Consent Agenda
• Approval of Remaining Consent Agenda
A motion was made by Commissioner McKee, seconded by Commissioner Price to
approve the Consent Agenda.
VOTE: UNANIMOUS
• Discussion and Approval of the Items Removed from the Consent Agenda
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a. Minutes
The Board approved the minutes from April 20 and 27, 2017 as submitted by the Clerk to the
Board.
b. FY 2017-18 Home and Community Care Block Grant for Older Adults Funding Plan
The Board approved the recommended Home and Community Care Block Grant (HCCBG) for
Older Adults Funding Plan for Fiscal Year 2017-18 for the amount of$592,820, which will also
require 10% matching funds from participating agencies, and authorized the Chair to sign.
c. Fiscal Year 2016-17 Budget Amendment#9
The Board approved budget and grant project ordinance amendments for fiscal year 2016-17
to Animal Services; Library Services; Department on Aging; Department of Social Service;
Sheriff's Office; and Asset Management Services.
d. Approval of Lender for Upcoming Installment Financing
The Board approved Sterling National Bank as the lender for the County's upcoming
installment financing in response to Sterling's request for notification by May 30, 2017.
e. Introduction of Bond Order for "Two-Thirds" School Bonds and Setting a Related
Public Hearing
The Board introduced the bond order and adopted a resolution, which is incorporated by
reference, to set a public hearing on June 20, 2017 for issuance of two-thirds General
Obligation bonds.
f. Schools Adequate Public Facilities Ordinance —Approval and Certification of 2017
Report
The Board approved the 2017 Schools Adequate Public Facilities Ordinance Technical
Advisory Committee (SAPFOTAC) Report and certified portions of the Report.
g. Resolution in Support of Raising the Age of Juvenile Jurisdiction in North Carolina
The Board approved a Resolution, which is incorporated by reference, in Support of Raising
the Age of Juvenile Jurisdiction in North Carolina and in support of House Bill 280, and
authorized the Chair to sign.
9. County Manager's Report
Bonnie Hammersley said there will be a budget public hearing at the Southern Human
Services Center (SHSC) on May 18th.
Bonnie Hammersley said the first budget work session will be held at the SHCS on May
25th.
10. County Attorney's Report
NONE
11. *Appointments
a. Advisory Board on Aging —Appointments
The Board considered making appointments to the Advisory Board on Aging. Janice
Tyler was present to answer any questions.
A motion was made by Commissioner Price, seconded by Commissioner McKee to
appoint the following to the Advisory Board on Aging:
• Appointment to a first full term (Position #1) "At-Large" representative for Alexander
Castro, Jr. expiring 06/30/2020.
• Appointment to a first full term (Position #2) "At-Large" representative for Colin Austin
expiring 06/30/2020.
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• Appointment to a partial term (Position #6) "Hillsborough Town Limits: representative
for
Viveke Talley expiring 06/30/2019.
• Appointment to a second full term (Position #7) "At-Large" representative for Dr. Mary
Altpeter expiring 06/30/2020.
• Appointment to a one year term extension (Position #12) "At-Large" representative for
Keith Cook expiring 06/30/2018. (Extension of a term, is provided for in the
"ORANGE COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD
POLICY, Section III, Item D6).
VOTE: UNANIMOUS
b. Board of Social Services —Appointment
The Board considered making an appointment to the Board of Social Services.
A motion was made by Commissioner McKee, seconded by Commissioner Price to
appoint the following to the Board of Social Services:
• Appointment to a second full term (Position #4) "At-Large Citizen BOCC Appointee"
representative for Ann Wilkerson expiring 06/30/2020.
VOTE: UNANIMOUS
c. Chapel Hill Orange County Visitors Bureau —Appointments
The Board considered making appointments to the Chapel Hill Orange County Visitors
Bureau.
A motion was made by Commissioner Rich, seconded by Commissioner McKee to
appoint the following to the Chapel Hill Orange County Visitors Bureau:
• Appointment to a partial term (Position #5) "Orange County Economic Development
Advisory Board" representative for Anthony Carey expiring 12/31/2017. This
recommendation will be presented by the Economic Development Advisory Board
at this same meeting. (Please see the Economic Development Advisory Board
Abstract)
• Appointment to a first full term (Position #7) "Town of Hillsborough Board of
Commissioners" representative for Mark Bell expiring 12/31/2019.
• Appointment to a first full term (Position #9) "Carrboro Board of Aldermen"
representative for Mayor Lydia Lavelle expiring 12/31/2019.
• Appointment to a first full term (Position #13) "Ex-Officio Economic Development Staff—
Town of Chapel Hill" for Lee Storrow expiring 12/31/2019.
• Appointment to a second full term (Position #14) "Ex-officio Economic Development
Staff Town of Carrboro" representative for Annette Stone-Lafferty expiring 06/31/2020.
• Appointment to a second full term (Position #15) "Ex-officio Chapel Hill Downtown
Partnership Staff" representative for Meg McGurk expiring 06/30/2020.
Commissioner Marcoplos asked if the other elected boards appoint their
representatives to the Visitors Bureau.
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Commissioner Rich said no, the other elected boards recommend a name, but the final
choice is at the discretion of the BOCC.
Commissioner Jacobs asked if any other elected boards are asked to contribute money
from the taxes being collected for hospitality purposes. He knows this is an ongoing
conversation, but wondered if there has been any movement.
Bonnie Hammersley said an email was sent to the Managers of the non-contributing
municipalities, and the response indicated a willingness to talk about it. She said
conversations are happening, but nothing has come to fruition yet.
Chair Dorosin asked if it would be worthwhile for him to reach out to the Mayors of
Hillsborough and Carrboro.
Bonnie Hammersley said yes.
Commissioner Price said the board of the Visitors Bureau fails to represent the
multicultural population of Orange County.
Commissioner Rich said diversity goes in and out on this board.
Commissioner Price said diversity needs to be maintained.
Commissioner Rich said this is a well taken point, but there is not always diversity
among those willing to serve.
Chair Dorosin said there is an upcoming work session where boards will be discussed.
VOTE: UNANMOUS
d. Economic Development Advisory Board —Appointments
The Board considered making appointments to the Economic Development Advisory
Board. Steve Brantley was present to answer any questions about recommendations.
A motion was made by Commissioner McKee, seconded by Commissioner Price to
appoint the following to the Economic Development Advisory Board:
• Appointment to an extension of one year (Position #1) "Non-Profit Agency" for Delores
Bailey expiring 06/30/2018. (Extension of a term, is provided for in the "ORANGE
COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD POLICY,
Section III, Item D6. REFER TO RECOMMENDATION MEMO).
• Appointment to a first full term (Position #4) "Entrepreneur" for Sharon Hill expiring
06/30/2020.
• Appointment to a second full term (Position #6) "Core Business Community" for Paige
Zinn expiring 06/30/2020.
• Appointment to an extension of one year (Position #7) "Core Business Community" for
Donald Bryan, Jr. expiring 06/30/2018. (Extension of a term, is provided for in the
"ORANGE COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD
POLICY, Section III, Item D6. REFER TO RECOMMENDATION MEMO).
• Approve the "Designated Liaison" recommendation for Anthony Carey to the Chapel
Hill /Orange County Visitors Bureau. Partial term expiring 12/31/2017. (As noted on
the
Chapel Hill Orange County Visitors Bureau abstract, this appointment would fill
vacant position #5)
VOTE: UNANIMOUS
e. Orange County Parks and Recreation Council —Appointments
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The Board considered making appointments to the Orange County Parks and
Recreation Council.
David Stancil said he just realized that Ms. Moore's application (applicant for Position
9) says that she lives in Bingham Township, but her address is Hillsborough. He said the
Parks and Recreation Council did not notice this when reviewing the applications, and he
would ask that staff check her address and bring this back on June 6.
Commissioner Jacobs said there are two applicant interest listings, but no member
listing in the abstract.
The Clerk said a mistake must have been made when combining the documents for
publication, and she suggested that this item be brought back on June 6th
A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
defer this item until June 6th,
VOTE: UNANIMOUS
12. Information Items
• May 2, 2017 BOCC Meeting Follow-up Actions List
• Final Report on Orange County Facilities Accessibility Self-Assessment
• Third Quarter FY2016-17 Financial Report - Period Ending March 31, 2017
• BOCC Chair Letter Regarding Petitions from May 2, 2017 Regular Meeting
13. Closed Session
A motion was made by Commissioner Jacobs, seconded by Commissioner Price to go
into closed session at 9:26 p.m. for the purpose below:
"To discuss the County's position and to instruct the County Manager and County Attorney on
the negotiating position regarding the terms of a contract to purchase real property," NCGS §
143-318.11(a)(5).
VOTE: UNANIMOUS
RECONVENE INTO REGULAR SESSION
A motion was made by Commissioner Jacobs, seconded by Commissioner Burroughs
to reconvene into regular session at 9:45 p.m.
VOTE: UNANIMOUS
14. Adjournment
A motion was made by Commissioner Burroughs, seconded by Commissioner McKee
to adjourn the meeting at 9:45 p.m.
VOTE: UNANIMOUS
Mark Dorosin, Chair
27
Donna Baker
Clerk to the Board