HomeMy WebLinkAboutAgenda - 06-20-2017 - 8-a - Minutes ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 20, 2017
Action Agenda
Item No. 8-a
SUBJECT: MINUTES
DEPARTMENT: Board of County
Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Donna Baker, Clerk to the Board
(919) 245-2130
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk to the Board as
listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
May 16, 2017 BOCC Regular Meeting
May 18, 2017 BOCC Budget Public Hearing
May 25, 2017 BOCC Budget Work Session
FINANCIAL IMPACT: NONE
SOCIAL JUSTICE IMPACT: NONE
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
1
1 Attachment 1
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 REGULAR MEETING
6 May 16, 2017
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met in regular session on Tuesday, May 16, 2017
10 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs,
13 Mark Dorosin, Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair Dorosin called the meeting to order at 7:00 p.m.
21
22 1. Additions or Changes to the Agenda
23
24 Chair Dorosin noted the following items at the Commissioners' places:
25 - PowerPoint for Item 4-b
26 - PowerPoint and Master Aging Plan (MAP) presentation for Item 4-d
27 - Veterans Memorial information
28 - Southern Neighbor information
29 - Information for Item 6-a
30
31 PUBLIC CHARGE
32
33 Chair Dorosin dispensed with the reading of the public charge.
34
35 2. Public Comments
36
37 a. Matters not on the Printed Agenda
38 James Merritt said he is the co-chair of the Veterans Memorial group. He said the
39 groundbreaking will be held on May 29th at 3:00 p.m. at Southern Human Services Center, and
40 welcomed all to attend.
41 Barbara Elder said she is speaking on behalf of NAMI-Orange, Faith Connections on
42 Mental Illness, and Mental Health Community Connections, all of which serve children and
43 families suffering with mental illness. She said May is National Children's Mental Health month,
44 and noted that many schools are promoting awareness of the issue. She gave a more detailed
45 description of the services offered by Mental Health Community Connections. She thanked the
46 Board of County Commissioners (BOCC)for its efforts on behalf of mental health needs.
47
48 b. Matters on the Printed Agenda
49 (These matters will be considered when the Board addresses that item on the agenda
50 below.)
2
1
2 3. Announcements, Petitions and Comments by Board Members
3 Commissioner Marcoplos pulled item 6-c from the May 2nd meeting for review at a
4 meeting in June.
5 Commissioner Marcoplos said he would like the County to set up a local
6 planners/developers group to meet regularly to improve the planning process, and discuss
7 issues of mutual concern.
8 Commissioner McKee arrived at 7:08 p.m.
9 Commissioner Price said there are senior citizens on limited incomes that may not be
10 aware of available nutritional programs, and asked if Janice Tyler, Department on Aging
11 Director, and Todd McGee, Community Relations Director, would work together on an outreach
12 method to promote these programs.
13 Commissioner Price said Cardinal Innovations and the Orange-Person-Chatham (OPC)
14 group met with the Alamance-Caswell group last week, and it was suggested that they meet as
15 a unit four times a year, for a year, and see how this works out.
16 Commissioner Rich referred to Commissioner Marcoplos' pulling of item 6-c, and asked
17 if doing so would have any ramifications on the vote that was taken that evening.
18 John Roberts said until the Board of County Commissioners votes, otherwise the vote
19 stands; and on June 6 the Board of County Commissioners can re-discuss this, and vote if
20 needed.
21 Commissioner Rich said the Chapel Hill Library has been hosting some coffee pop-ups
22 in the past year, and there will now be a regular coffee stand hosted by Gray Squirrel. She said
23 the library is attempting a book mobile again that will bring books to different events around
24 town, and she would like staff to follow this as a possible option for Orange County to look into
25 in the future.
26 Commissioner Burroughs had no comments.
27 Commissioner Jacobs said small business week was never posted on the County
28 calendar on the website.
29 Commissioner Jacobs said the BOCC received a letter from Emergency Services
30 several months ago, requesting to rename the Emergency Services building after Nick Waters.
31 He asked if staff would follow up on this request, and put this on an upcoming agenda, if
32 necessary.
33 Commissioner Jacobs said he and Commissioner Marcoplos recently attended the
34 Burlington-Graham Metropolitan Planning Organization (MPO) meeting, and North Carolina
35 Secretary of Transportation, James Trogdon, spoke about lobbying for new transportation
36 project monies, and adding another 130 projects. He said by 2021, the Department of
37 Transportation (DOT) expects autonomous vehicles to be on the market, and the Department is
38 trying to plan accordingly. He said the DOT is looking to fund local projects in the $1-2 million
39 range, through the mobility program.
40 Commissioner Jacobs thanked Mike Mills, NCDOT, for finding an interim solution for the
41 bridge across Orange Grove Road.
42 Commissioner McKee said he was late due to a phone call from someone who had
43 concerns about the lack of internet access, and concerns about fire department response times
44 and number of trucks sent out on calls. He said he will follow up with the Manager about these
45 items.
46 Commissioner McKee said he received a call earlier today about the potential closing of
47 a mental health group home, and would also discuss this with the Manager.
48
49 4. Proclamations/ Resolutions/ Special Presentations
50 a. Emergency Medical Services Week Proclamation
3
1 The Board considered approving a proclamation designating the week of May 21-27,
2 2017, as Emergency Medical Services Week in Orange County, and authorized the Chair to
3 sign.
4 Kim Woodward, EMS Operations Manager, reviewed the background information:
5
6 BACKGROUND:
7 The American College of Emergency Physician (ACEP) has announced that the 43rd annual
8 Emergency Medical Services (EMS) Week will be celebrated throughout the nation May 21-27,
9 2017, in recognition of the dedicated professionals who provide emergency services to
10 residents and visitors. EMS is now firmly established as an essential public function and a vital
11 component of the medical care continuum. On any given day, EMS practitioners help save lives
12 by responding to medical emergencies, including heart attack, difficulty breathing, a fall or
13 accident, drowning, cardiac arrest, stroke, drug overdose or acute illness. EMS may provide
14 both basic and advanced medical care at the scene of an emergency and in route to a hospital.
15 EMS practitioners care for their patients' medical needs and show caring and compassion to
16 their patients in their most difficult moments.
17
18 With the development of mobile integrated healthcare and community paramedicine (MIH-CP),
19 EMS is also increasingly a valued participant in achieving the nation's overall healthcare goals
20 of improved patient health and lowered costs. Emergency Medical Services Week brings
21 together local communities and medical personnel to publicize safety and honor the dedication
22 of those who provide the day-to-day lifesaving services of medicine's "front line". The
23 Emergency Medical Services System in Orange County includes Telecommunicators, Fire
24 Departments, Law Enforcement Officers, Paramedics, Emergency Medical Technicians, South
25 Orange Rescue Squad, First Choice, North State Ambulance Service, Emergency Nurses,
26 Emergency Physicians, County Staff, Carolina AirCare, and the University of North Carolina
27 Department of Emergency Medicine.
28
29 The Orange County Emergency Medical Services System responded to more than 14,159
30 reported emergencies last year, providing medical assessment, treatment, and ambulance
31 transportation when medically necessary. Emergency Services staffs eight (8) paramedic
32 certified EMS Supervisors, four (4) paramedic certified Field Training Officers, forty (40)
33 paramedics and twenty-one (21) emergency medical technicians who are exceptionally
34 dedicated and skilled. Emergency Medical Responders throughout Orange County provide a
35 valuable service to the residents and visitors and help make Orange County a safer place to
36 live.
37
38 With the theme EMS Strong: Always in Service, everyone is reminded that the Orange
39 County emergency medical services system is dedicated to providing exceptional care around
40 the clock.
41
42 Commissioner Jacobs read the resolution:
43 ORANGE COUNTY BOARD OF COMMISSIONERS
44 EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION
45 MAY 21-27, 2017
46
47 WHEREAS, Emergency Medical Services is a vital public service; and
48
49 WHEREAS, the members of Emergency Medical Services teams are ready to provide lifesaving
50 care to those in need 24 hours a day, seven days a week; and
4
1
2 WHEREAS, access to quality emergency care dramatically improves the survival and recovery
3 rate of those who experience sudden illness or injury; and
4
5 WHEREAS, emergency medical services has grown to fill a gap by providing important, out of
6 hospital care, including preventative medicine, follow-up care, and access to telemedicine; and
7
8 WHEREAS, the emergency medical services system consists of first responders, emergency
9 medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers,
10 educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians,
11 trained members of the public, and other out of hospital medical care providers; and
12
13 WHEREAS, the members of emergency medical services teams, whether career or volunteer,
14 engage in thousands of hours of specialized training and continuing education to enhance their
15 lifesaving skills; and
16
17 WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency
18 medical services providers by designating Emergency Medical Services Week;
19
20 NOW THEREFORE, we, the Orange County Board of County Commissioners do hereby
21 proclaim the week of May 21 - 27, 2017, as
22
23 EMERGENCY MEDICAL SERVICES WEEK
24
25 And with the theme, EMS Strong: Always in Service, encourage the community to observe
26 this week with appropriate programs, ceremonies and activities.
27
28 A motion was made by Commissioner Jacobs, seconded by Commissioner Price for the
29 Board to approve and authorize the Chair to sign the proclamation designating the week of May
30 21-27, 2017, as Emergency Medical Services Week in Orange County, in recognition of the
31 many dedicated men and women who daily serve the residents and visitors of Orange County.
32
33 VOTE: UNANIMOUS
34
35 b. Resolution of Approval —Conservation Easement for Lick Creek Property; and
36 Approval of Budget Amendment#9-A
37 The Board considered a resolution to approve the joint acquisition of a conservation
38 easement by Orange County and the Eno River Association and acceptance of a conservation
39 easement for the Gledhill — Lick Creek conservation property, approve Budget Amendment#9-
40 A, and authorize the Chair to sign.
41
42 David Stancil, Department of Environment, Agriculture, Parks and Recreation (DEAPR)
43 Director, reviewed the background information and said that the Gledhills would be unable to
44 attend tonight.
45
46 BACKGROUND:
47 The acquisition of conservation easements to protect highly important natural and cultural
48 resource lands in Orange County is a longstanding goal of the Board of Commissioners, and is
49 a priority of the Lands Legacy program. Since 2001, the County has partnered with landowners
5
1 and other entities to protect 2,244 acres of significant natural areas and prime farmland with
2 permanent conservation easements.
3
4 Over the past several months, DEAPR has worked with Geoffrey and Jane Gledhill and the
5 Eno River Association on a project to conserve the Gledhill's 30-acre property located across
6 from their farm at 1319 Carr Store Road (Cedar Grove Township).
7
8 The Gledhills intend to grant a permanent conservation easement that restricts future
9 development, protects forest and water resources, and helps maintain rural character along
10 this stretch of Carr Store Road located just 1/3 mile from the Cedar Grove Rural Crossroads
11 Historic District (listed on National Register of Historic Places).
12
13 The land is entirely forested and contains a section of Lick Creek and two feeder streams
14 that drain to the East Fork Eno River and Lake Orange. A conservation easement would
15 help protect Lake Orange by restricting future land uses on the property that could increase
16 runoff, sedimentation, and pollution. The easement will prohibit future subdivision and
17 agricultural uses. Forest stewardship is allowed, but forestry activities will be restricted to areas
18 outside of wide buffers (up to 300 feet wide) along nearly 6,000 linear feet of streams.
19
20 DEAPR Staff and the County Attorney have worked with the Eno River Association and the
21 landowners to prepare an agreement that meets their needs and the County's interests.
22 There are no structures on the 30-acre property, but the easement will allow the construction of
23 a cabin in a designated upland portion of the property. All other development rights will be
24 extinguished through the conservation easement. DEAPR and Eno River Association staff will
25 monitor the property on an annual basis. A copy of the draft easement agreement is attached
26 along with maps showing the property outlined in red.
27
28 The planned conservation easement would be held jointly by Orange County and the Eno River
29 Association. The Eno River Association secured matching funds for this project from
30 the City of Raleigh's Watershed Protection Program (Upper Neuse Clean Water Initiative).
31
32 FINANCIAL IMPACT: The easement purchase price is $71,250, which is 75 percent of the
33 easement value ($95,000) as determined by an appraisal by Kirkland and Associates. The
34 landowners will donate 25 percent of the easement value ($23,750), meaning they will forgo
35 that amount and, instead, will be eligible for federal income tax benefits.
36
37 DEAPR worked with the Eno River Association to identify the following funding sources:
38
39 Orange County (Lands Legacy) $ 34,125 (36%)
40 City of Raleigh (Upper Neuse Clean Water Initiative) 37,125 (39%)
41 Landowner donation 23,750 (25%)
42 $ 95,000
43
44 Funds for the easement purchase would come from Orange County ($34,125 purchase price
45 plus $8,500 for boundary survey and closing costs) and the City of Raleigh's Watershed
46 Protection Program ($37,125 purchase price plus $16,280 for easement stewardship costs).
47
48 The County's share of funds ($42,625)would come from existing funds budgeted and approved
49 for the Lands Legacy program (Land Legacy Fund).
50
6
1 The Gledhill's property is enrolled in the Present Use Value taxation program, so the
2 conservation easement would not lessen the amount of property taxes paid to the County. The
3 decrease in the property's market value caused by the conservation easement (and
4 extinguishing of portion of its developmental rights)would not lower the property value to a level
5 that is less than the current present use value.
6
7 The owners intend to take advantage of enhanced federal income tax deduction for easement
8 donations, which the US Congress made permanent in 2015.
9
10 With this allocation, approximately $3.0 million remains available in the Lands Legacy Capital
11 Project.
12 David Stancil introduced new Lands Conservation Manager, Kim Livingston.
13 David Stancil made the following PowerPoint presentation:
14
15 Conservation Easement
16 Lick Creek
17 Orange County Lands Legacy Program
18
19 Lick Creek Conservation Easement (Gledhill Family)
20 • Geoff and Jane Gledhill
21 • Cedar Grove Windy Hill farm (Carr Store Road)
22 • 30-acre woodland tract (undeveloped)
23 • Streams drain to Lake Orange and East Fork Eno River
24
25 Carr Store Road (map)
26 Forest interior (photo
27 (South side Carr Store Rd)
28 Lick Creek (photo)
29 Stream that joins Lick Creek (photo)
30 Grove of poplar trees (photo)
31 Pine stand
32
33 Stream Buffer (aerial photo)
34 • 30 acres
35 • 6,000' of streams
36 • Forested buffers
37 • Public water supply
38 • Rural character
39
40 Proposed Conservation Easement:
41 ➢ Perpetual duration
42 ➢ Rights of privacy retained
43 ➢ Right to construct one cabin (& access driveway)
44 ➢ Right to manage forest consistent with approved forest stewardship plan
45 ➢ Preserves wide stream buffers
46 ➢ Prohibits other agricultural / residential uses
47 ➢ Prohibits subdivision
48
49 Lick Creek Conservation Easement
7
1 (Gledhill Family)
2 Funding Partners:
3 $34,125 (36%) Orange County (Lands Legacy)
4 $37,125 (39%) Upper Neuse Clean Water Initiative
5 (Grant to Eno River Association)
6 $23,750 (25%) Landowner donation (Gledhill family)
7 $95,000 (100%) Easement value
8 Easement purchase price = $71,250
9 Lick Creek Conservation Easement (Gledhill Family)
10 Working with landowners and other partners to protect special places in Orange County
11
12 Commissioner Price read the resolution:
13
14 ORANGE COUNTY BOARD OF COMMISSIONERS
15 RESOLUTION
16
17 Approval of Conservation Easement
18 between
19 Orange County and the Eno River Association
20 and
21 Geoffrey and Jane Gledhill
22
23 WHEREAS, Orange County has adopted goals that promote the preservation of natural areas,
24 wildlife habitat, prime farmland, and open space in the county; and
25
26 WHEREAS, Orange County established the Lands Legacy Program for the purpose of
27 protecting the most significant natural and cultural resources through partnerships with
28 landowners and other conservation entities; and
29
30 WHEREAS, one component of the Lands Legacy Program is the acquisition of conservation
31 easements on riparian buffers within water supply watersheds; and
32
33 WHEREAS, the Gledhill — Lick Creek property includes approximately 30 acres in the Upper
34 Eno protected watershed that includes 6,000 linear feet of streams that drain to the East Fork
35 Eno River and to Lake Orange - a drinking water supply reservoir for Hillsborough; and
36
37 WHEREAS, Geoffrey and Jane Gledhill, the owners of the Lick Creek property, wish to grant a
38 permanent conservation easement to Orange County and the Eno River Association, which will
39 protect the forested riparian corridors on the property; and
40
41 WHEREAS, a conservation easement on this approximately 30 acres would ensure the
42 preservation of this forested property and stream buffers for future generations;
43
44 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners does
45 hereby 1) accept on behalf of Orange County the conservation easement for land owned by
46 Geoffrey and Jane Gledhill; 2) approve the execution of this conservation easement agreement
47 with Geoffrey and Jane Gledhill, in accordance with the terms of the proposed easement
48 agreement, subject to final review by staff and the County Attorney; 3) authorize the Chair and
49 the Clerk to sign the easement agreement on behalf of the Board, with a closing to occur on or
8
1 about June 30, 2017; and 4) authorize County staff to sign any and all closing documents upon
2 consultation with the County Attorney.
3
4 BE IT FURTHER RESOLVED that the Board thanks Mr. and Ms. Gledhill for their civic-minded
5 granting of this conservation easement through the Lands Legacy Program and for donating a
6 significant portion of the value of the conservation easement.
7
8 This the 16th day of May, 2017.
9
10
11 A motion was made by Commissioner Price, seconded by Commissioner Jacobs for the
12 Board to adopt and authorize the Chair to sign the resolution approving the acceptance by
13 Orange County of the conservation easement and authorize the Chair and the Clerk to sign the
14 conservation easement agreement, subject to final review by staff and County Attorney, with a
15 closing and recordation of the document expected to occur on or about June 30, 2017, and
16 approve Budget Amendment#9-A.
17
18 VOTE: UNANIMOUS
19
20 c. Older Americans Month Proclamation and National Senior Center Accreditation
21 Recognition
22 The Board considered approving a proclamation joining Federal and State governments
23 in designating the month of May 2017 as Older Americans Month and a time to honor older
24 adults for their contributions to society and to Orange County, and authorize the Chair to sign;
25 and to recognize the Passmore and Seymour Centers for becoming nationally accredited senior
26 centers with the presentation of accreditation plaques.
27 Janice Tyler presented this item and reviewed the information below:
28
29 BACKGROUND:
30 May is Older Americans Month, a tradition dating back to 1963. For many years the Board of
31 Commissioners has issued a proclamation for Older Americans Month. This year's national
32 theme is Age Out Loud. It encompasses the idea that getting older does not mean what it used
33 to. For many aging Americans, it is a phase of life where interests, goals and dreams can get a
34 new and second start. Today, aging is about eliminating outdated perceptions and redefining
35 the way you want to age.
36
37 President Lyndon B. Johnson signed the Older Americans Act into law in July 1965. Since that
38 time the Act has provided a nationwide aging services network and funding that helps older
39 adults live with dignity in the communities of their choice for as long as possible. These services
40 include senior centers, daily lunch programs, caregiver support, community-based assistance,
41 preventive health services, elder abuse prevention, and much more.
42
43 While the Department on Aging offers programs and services to older adults year-round, Older
44 Americans Month offers an opportunity to emphasize how older adults can access the home
45 and community-based services they need to live independently in their communities. It is also
46 an occasion to highlight how older adults are engaging with and making a difference in their
47 communities. Project EngAGE Senior Leaders are examples of how it is to Age Out Loud by
48 engaging in their communities and reinventing themselves through new work and new
49 passions.
50
9
1 Their work is organized into eight Senior Resource Teams working in the following areas: Faith
2 Based Outreach; Senior Falls Prevention and Health Promotion; End of Life Options;
3 Neighborhood Connections, Senior Rural Hunger; Senior Transportation and Mobility;
4 Caregiver
5 Support Team; and Community Visiting.
6
7 Today there are over 26,000 Orange County residents who are 60+ and, of that group, over
8 1,800 who are over age 85. As large numbers of baby boomers reach retirement age, it is a
9 goal to keep them physically and socially active through their 80s and beyond. Lifelong
10 participation in community, social, creative and physical activities have proven health benefits,
11 including retaining mobility, muscle mass and cognitive abilities. Older adults are not the only
12 ones who benefit from their engagement in community life - studies show their interactions with
13 family, friends, and neighbors across generations enrich the lives of everyone involved.
14
15 In conjunction with this year's proclamation, the Passmore and Seymour Centers are
16 recognized for receiving national senior center accreditation. Of the 10,000+ senior centers in
17 the nation, only 116 are nationally accredited. The Passmore and Seymour Centers join with
18 only three other senior centers in NC to be recognized with this achievement.
19
20 Janice Tyler recognized staff Myra Austin, Sidney Sims, Terry Colville and Shane
21 McPherson.
22 Commissioner Marcoplos read the proclamation:
23
24 ORANGE COUNTY BOARD OF COMMISSIONERS
25 PROCLAMATION
26 OLDER AMERICANS MONTH — MAY 2017
27
28 Theme - "Age Out Loud"
29
30 Whereas, Orange County includes over 26,000 persons aged 60 and older; and
31 Whereas, Orange County includes older Americans who richly contribute to our community;
32 and
33 Whereas, we acknowledge what it means "to age" has changed —for the better; and
34 Whereas, Orange County is committed to supporting older adults as they take charge of their
35 health, explore new opportunities and activities, and focus on independence; and
36 Whereas, Orange County can provide opportunities to enrich the lives of individuals of all ages
37 by:
38 • Involving older adults in the redefinition of aging in our community;
39 • Promoting home and community-based services that support independent living;
40 • Encouraging older adults to speak up for themselves and others; and
41 • Providing opportunities for older adults to share their experiences; and
42
43 Whereas, Orange County provides many of these opportunities through the Senior Centers,
44 which recently achieved National Accreditation and are also recognized as Centers of
45 Excellence in NC;
46
47 NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby proclaim May
48 2017 to be Older Americans Month and urge every resident to take time this month to
49 acknowledge older adults and the people who serve them as influential and vital parts of our
50 community.
10
1
2 This the 16th day of May, 2017.
3
4 A motion was made by Commissioner Marcoplos, seconded by Commissioner
5 Burroughs for the Board to approve the proclamation designating May as Older Americans
6 Month and authorize the Chair to sign the proclamation, and also recognize the national
7 accreditation of the Passmore and Seymour Centers, based on the efforts of Department on
8 Aging staff, with the presentation of the accreditation plaques.
9
10 VOTE: UNANIMOUS
11
12 d. Acceptance of the 2017-22 Orange County Master Aging Plan
13 The Board will consider reviewing and accepting the 2017-22 Orange County Master Aging
14 Plan (MAP).
15 Janice Tyler reviewed the following information:
16 BACKGROUND:
17 The 2017-22 Master Aging Plan (MAP) marks the fourth cycle of strategic planning for the
18 Orange County Department on Aging (OCDOA). However, this is the first MAP based on the
19 World Health Organization/American Association of Retired Persons (WHO/AARP) Framework
20 for an Age-Friendly Community (AFC). This framework was chosen after deciding to be the first
21 N.C. County to work toward becoming an age-friendly community. The AFC framework contains
22 eight (8) domains of livability that influence the quality of life for older adults: outdoor spaces
23 and buildings, transportation, housing, social participation, respect and social inclusion, civic
24 participation and employment, communication and information and health services.
25
26 In addition to these domains several cross cutting issues were addressed throughout the MAP
27 process. Those included communication and information; the diversity of the older adult
28 population; the desire for intergenerational opportunities; and also the desire of the older adults
29 in the community to be included in all solutions.
30
31 The goals, objectives, strategies and indicators represent 860 community survey respondents,
32 and the work of over 200 persons, including Orange County residents, County and Town
33 leadership, major healthcare systems, faith-based and non-profit services groups and older
34 adult advocates. All of these stakeholders were involved at different times during the MAP's
35 development, beginning in summer 2016 with a community needs assessment survey, followed
36 by five work groups that met over a ten week period and ending in spring 2017 with a period of
37 public comment.
38
39 This MAP comes at a particularly crucial point in the history of Orange County, as there are
40 more older adults in the County than there are children in school. Orange County's aging
41 population is diverse, widespread and representative of a variety of life experiences.
42
43 The success of the MAP depends on continued collaboration and community involvement over
44 the next five years. Through working together community members will build capacity to support
45 the aging population and make Orange County a great place to age well.
46
47 The UNC School of Public Health - Health Policy and Management Capstone Team and
48 Melissa Hunter, a UNC Graduate School of Social Work Intern, for their assistance in helping
49 create the plan that will be used to guide aging services for the next five years.
50
11
1 In addition to guiding the County, this planning process has been shared with other
2 communities as a model for creating an aging plan for their communities. As with the 2012-
3 2017 MAP, the planning process is being organized into a "toolkit" that will be available on-line
4 as a resource for other communities to develop an aging plan.
5
6 Janice Tyler introduced Melissa Hunter, who has been the MAP Social Work Intern, who
7 made the following PowerPoint presentation:
8
9 2017-2022 Orange County Master Aging Plan
10 Board of County Commissioners Meeting I May 16, 2017
11
12 Aging in Orange County
13
14 Orange County Population Change - chart
15
16 Orange County Population Change- graph
17
18 Master Aging Plan Process
19
20 Framework: Age Friendly Communities
21 • Started in 2006 to help communities prepare for aging population
22 • Comprised of 8 domains
23 • Orange County was the first in NC to join the network
24
25 Needs Assessment
26 • Surveys
27 • Focus groups
28 • Community meetings
29 • Key informant interviews
30
31 Work Groups
32 • Transportation and Outdoor Spaces & Buildings
33 • Housing
34 • Social Participation and Respect & Social Inclusion
35 • Civic Participation & Employment
36 • Community Support & Health Services
37
38 MAP Participant Structure—flow chart
39
40 Master Aging Plan Content
41
42 Outdoor Spaces and Buildings
43 • Goal: Optimize usability of outdoor spaces and buildings for older adults.
44
45 Transportation
46 • Goal: Expand services and improve infrastructure for safe, accessible, and affordable
47 travel within the community.
48
49 Housing
12
1 • Goal: Improve choice, quality, and affordability of housing, including housing with
2 services and long-term care options.
3
4 Social Participation
5 • Goal: Promote diverse and accessible opportunities for participation and engagement of
6 older adults.
7
8 Respect and Social Inclusion
9 • Goal: Uphold all older adults as valuable members and resources of the community.
10
11 Civic Participation and Employment
12 • Goal: Connect older adults who are seeking paid employment or meaningful volunteer
13 experience with a diverse array of opportunities.
14
15 Community Support and Health Services
16 • Goal: Ensure the community has accessible and affordable resources to support
17 individual health and wellbeing goals throughout the aging process.
18
19 Communication and Information
20 • Goal: Empower older adults and their families to make informed decisions and to easily
21 access available services and supports.
22
23 Next Steps
24
25 Sustainability and Accountability
26 • Economic context requires creativity and collaboration
27 • Built-in indicators of success
28 • Continuation of work groups as MAP Evaluation Committee
29 • Sharing progress with community
30 • Living document
31
32 Commissioner Jacobs suggested using gender-neutral language.
33 Commissioner Jacobs referred to the idea of developing a housing taskforce, and asked
34 if they have worked with other housing entities.
35 Janice Tyler said yes, and they will continue to keep some of these groups together.
36 Commissioner Jacobs said the suggestion about the urgent repair program is good, and
37 he hopes it will help.
38 Commissioner Jacobs asked if more clarity could be given to the idea of senior centers
39 without walls and if it would be used.
40 Janice Tyler said video has been discussed, but this is going to be a process of going to
41 the Community Centers, churches, senior housing, etc., and offering programming. She said
42 some of this has already begun.
43 Commissioner Jacobs referred to the suggestion of involving more seniors on County
44 advisory boards, and asked if this topic could be added to a work session in September. He
45 said perhaps a statement could be added to the applications to encourage seniors to apply.
46 Commissioner Jacobs said it would be easier to garner more civic engagement by
47 having meetings during the day for seniors, but it is hard for many elected officials that work
48 during the day to attend meetings. He said the Board of County Commissioners may need to
49 try harder to address this, and maybe there is a different time of day that would get more
50 seniors to attend a Board of County Commissioners' meeting.
13
1 Commissioner Burroughs said this was quite an undertaking, and she attended some
2 MAP meetings. She said one thing she has come to understand about housing for seniors is
3 the need for long term care facilities, and she is pleased to see this included in this plan as a
4 goal.
5 Commissioner Rich thanked them too. She said she is glad they are working with other
6 housing groups in the towns and County. She said senior housing does not have to be monster
7 houses, but can be smaller and more affordable. Commissioner Rich asked if this is a living
8 document.
9 Janice Tyler said this is the initial target, and changes can be made if necessary.
10 Chair Dorosin said a lot senior housing has been federally funded, and many of these
11 programs are now going away.
12 Janice Tyler said she has heard that funding for HUD202 is going to increase, and is
13 watching this closely.
14 Chair Dorosin said if a future bond is dedicated to housing, it may be worth channeling
15 funds through a County model of one of the federal housing programs like vouchers, tax credit
16 project, etc.
17
18 e. Resolution Supporting Triangle J Council of Governments Effort to Form an
19 Economic Development District through the United States Economic
20 Development Administration
21 The Board considered adopting a Resolution supporting Triangle J Council of
22 Governments (TJCOG) effort to form an Economic Development District through the United
23 States Economic Development Administration, and authorize the Chair to sign.
24 Lee Worsley, TJCOG Executive Director, recognized Commissioner Rich as their
25 Delegate and Commissioner Price as the alternate Delegate. He said this resolution was an
26 initiative of the TJCOG Board. He reviewed the information below:
27
28 BACKGROUND:
29 The United States Economic Development Administration (EDA) works with regions across the
30 United States and primarily executes work through Economic Development
31 (EDD). In North Carolina, EDDs have been formed in every region, except the Triangle
32 J region and the Isothermal Region in the western part of North Carolina (Isothermal is currently
33 forming an EDD, meaning the Triangle region may be alone in not having an EDD in a short
34 period of time).
35
36 The formation of an EDD allows the region to have a more direct connection to US EDA and will
37 allow TJCOG to assist member governments as they interact with EDA on grant projects and
38 other initiatives. Formation of an EDD will not duplicate existing economic development efforts
39 by local economic developers and is not meant as an economic development recruitment
40 service. Rather, an EDD will allow TJCOG to provide enhanced services to its member
41 governments in economic development coordination, capacity building and other needs as the
42 member governments determine. An EDD is merely the administrative designation by US EDA
43 for a formalized relationship with an organization and comes with a small source of funding
44 from US EDA.
45
46 Resolutions of support are required from the counties in the region to move forward with an
47 EDA. Lee County (March 6, 2017), Chatham County (March 20, 2017), Wake
48 County (March 20, 2017), Johnston County (April 3, 2017), Durham County (April 11, 2017)
49 have already adopted resolutions, leaving only Moore County (TBD) and Orange County.
50
14
1 Commissioner Rich said Orange County will not be providing any funding towards this,
2 and this is an opportunity to partner with the Council of Governments.
3 Commissioner Price said this is a good opportunity to focus on regional economic
4 development.
5 Commissioner Burroughs read the resolution:
6
7 RES-2017-030
8
9 ORANGE COUNTY BOARD OF COMMISSIONERS
10 RESOLUTION
11 SUPPORTING DESIGNATION OF THE 7 COUNTY TRIANGLE J REGION
12 AS AN ECONOMIC DEVELOPMENT DISTRICT
13
14 Whereas, Orange County is located in the Triangle J Region of North Carolina; and
15
16 Whereas, In November 2012, the Triangle J Council of Governments Board of Delegates
17 unanimously adopted The Triangle J Region Comprehensive Economic Development Strategy
18 (CEDS) for the seven county Triangle J Region planning area comprised of Chatham, Durham,
19 Johnston, Lee, Moore, Orange, and Wake counties and their municipalities; and
20
21 Whereas, the Board of Delegates of Triangle J Council of Governments has directed that
22 Triangle J should undertake activities that further economic development and social welfare in
23 the Triangle J Region planning area and to promote economic development and job creation by
24 carrying out community and economic development initiatives as outlined in the adopted CEDS;
25 and
26
27 Whereas, portions of the seven counties within the Triangle J Region meet all applicable
28 measures of economic distress for unemployment and per capita income as provided in 13CFR
29 301.3 for the 24-month period ending February 2017 and the region has experienced job losses
30 that qualify through US EDA under special need; and
31
32 Whereas, the Triangle J Council of Governments is seeking Economic Development District
33 (EDD) designation for the Triangle J Region planning area through the United States Economic
34 Development Administration; and
35
36 Whereas, the designation of the Triangle J Region planning area as an EDD will further the
37 community and economic development interests of the seven-county region and greatly
38 enhance implementation of our regional CEDS by coordinating efforts to create jobs, build an
39 entrepreneurial economy and attract reinvestment in communities throughout our region —
40 large, small, urban and rural;
41
42 Now, Therefore, Be it Resolved, that the Orange County Board of Commissioners, as duly
43 elected and authorized representatives of the people of Orange County, do hereby support the
44 designation of the seven-county Triangle J Region planning area, comprised of Chatham,
45 Durham, Johnston, Lee, Moore, Orange, and Wake counties and their municipalities, as an
46 Economic Development District through the U.S. Economic Development Administration.
47
48 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich for
49 the Board to approve and authorize the Chair to sign the resolution.
50
15
1 VOTE: UNANIMOUS
2
3 5. Public Hearings
4
5 a. Amendment to the Educational Facilities Impact Fee Ordinance and Repeal of
6 Related Resolutions
7 The Board held a public hearing, closed the public hearing, and considered an
8 amendment to the Educational Facilities Impact Fee Ordinance to reinstate the impact fees to
9 the level those fees were imposed up to June 30, 2016.
10 John Roberts reviewed the following information:
11
12 BACKGROUND:
13 On November 15, 2016 the Board of Commissioners amended the Ordinance by modifying the
14 impact fee amounts, adding provisions for reduced Impact Fees for smaller sized single family
15 dwellings (under 800 square feet in size) and for age restricted (senior) units.
16 On December 13, 2016 the BOCC adopted a Resolution Regarding Grandfathering of Projects
17 for School Impact Fee Collection Purposes. This Resolution was amended on April 4, 2017.
18
19 On March 20, 2017 House Bill 406 ("HB406") was filed in the House in response to an
20 Orange County resident's concerns about the fairness of the amended Ordinance. If it
21 passes, HB406, which specifically targets Orange County, will strip the County of its
22 authority to levy impact fees. On March 22, 2017 House Bill 436 ("HB436") was filed in
23 the House. Although originally HB436 was similar to HB406 in that it would strip the
24 County of its impact fee levying authority, HB436 was amended by rolling back all impact
25 fees to the amount of those fees on June 30, 2016, imposing a one year moratorium on
26 the ability of local governments to increase impact fee amounts, and appointing a
27 committee to study impact fee authority.
28
29 In light of the action by the General Assembly on HB436 staff recommends the Board of
30 Commissioners:
31 • amend the Ordinance to repeal the impact fees as adopted on November 15, 2016, but
32 keep in place the fees for age restricted units and smaller sized single family detached
33 units,
34 • reinstate the impact fees to the amounts those fees were beginning January 1, 2012,
35 • repeal the grandfathering resolutions adopted on December 13, 2016 and April 4, 2017,
36 • authorize the reimbursement of that portion of any impact fee in excess of the amount of
37 the corresponding impact fee as it existed on June 30, 2016 and that was paid from
38 January 1, 2017 through May 16, 2017, and
39 • self-impose a one year moratorium on increasing the amount of the impact fees.
40
41 Utilizing data from the TischlerBise study, staff calculated that multifamily apartment complexes
42 that lease primarily to college students, particularly graduate students, do in fact have a student
43 generation rate greater than zero. Should the Board choose to add a provision to the ordinance
44 for multifamily student housing restricted units an appropriate fee level will be $955 per unit for
45 units within the Chapel Hill-Carrboro City Schools District and $788 per unit for units within the
46 Orange County Schools District. These amounts were calculated by analyzing existing units of
47 this type in the county and their associated student generation rates.
48
49 Staff makes this recommendation to bring the ordinance into compliance with the apparent
50 intent of the General Assembly and to allow time to study and collect data on issues related to
16
1 the Ordinance.
2
3 Legal advertisements for the public hearing were run on May 3 and May 10, in accordance with
4 statutory requirements.
5
6 FINANCIAL IMPACT: The rollback of school impact fees to June 30, 2016 as compared to new
7 fees imposed on January 1, 2017 will decrease projected 2017-18 school impact fees revenues
8 by approximately $150,000 for both school districts combined. An annualized amount could be
9 approximately $300,000 but in the current year budget only one-half the year (i.e. 1/1/17 to
10 6/30/17) was subject to the new fee structure. These projected numbers are derived from a
11 variety of assumptions including an estimated number of units per year and a unique
12 percentage mix of housing types per school district.
13
14 Recent analysis portends that the decrease would be less than even the projected $150,000
15 because of the `grandfathering' provisions that allowed certain `approved' projects to utilize the
16 prior 2016 rate. The BOCC adopted a `break even' fee structure in November 2016 that
17 approximated total revenues from the old fees schedule and new fee schedule albeit with the
18 redistribution of fees based on unit type and bedroom count that reflected commensurate
19 student generation rates and impacts.
20
21 Some reimbursements are anticipated where higher 2017 rates were permitted and paid in
22 2017. The amount is negligible in Orange County Schools since most units are single family
23 and 2017 rates were lower in the short term and new multifamily construction had not occurred
24 in this year's limited timeframe. Reimbursements in Chapel Hill/Carrboro school district are
25 being researched but due to the short 2017 fee period and grandfathering provisions, the
26 financial impact will likely be less than $50,000.
27
28 Chair Dorosin asked if there are any newer updates on the bills.
29 John Roberts said both bills are currently in the Senate Rules and Operations
30 committee.
31 Commissioner Price referred to the two schedules in their packets containing blue and
32 red numbers, and asked if these figures could be clarified.
33 John Roberts said the blue numbers represent what was in place, and it is
34 recommended that the Board of County Commissioners (BOCC) leave the age restricted units
35 and single family detached under 800 square feet in place, as these are lower rates than what
36 would otherwise be paid.
37 Commissioner Marcoplos asked if the number of single family detached 0-3 bedrooms
38 dealt with in the past year is known, as well as single-family detached 4+ bedrooms.
39 Commissioner Rich said this information was part of the discussion last fall, and can be
40 found in the records.
41 Commissioner Marcoplos said the large impact fee attracted the attention of those who
42 opposed it, and there is a large number again, and he is unsure of the implications.
43 Chair Dorosin said one implication is the escalating fees, and the BOCC changed from
44 the type of house to the number of bedrooms. He said it is now back to broader categories.
45 Commissioner Marcoplos said there seems to be a large increase of the 0-3 bedrooms,
46 single family detached.
47
48 A motion was made by Commissioner McKee, seconded by Commissioner Burroughs to
49 open the public hearing on the proposed amendments to the Educational Facilities Impact Fee
50 Ordinance.
17
1
2 VOTE: UNANIMOUS
3
4 A motion was made by Commissioner Burroughs, seconded by Commissioner McKee to
5 close the public hearing.
6
7 VOTE: UNANIMOUS
8
9 Chair Dorosin said this is an unfortunate situation, and the County is at the hands of the
10 legislature.
11 Commissioner Jacobs said the Planning Staff and the Attorney reviewed the previous
12 iteration to insure its fairness and accuracy.
13
14
15 RES-2017-031 Attachment 2
16
17 RESOLUTION OF AMENDMENT
18
19 AN ORDINANCE AMENDING CHAPTER 24 OF THE ORANGE COUNTY
20 CODE OF ORDINANCES AND A RESOLUTION REPEALING RESOLUTIONS
21 2016-083 AND 2017-018
22
23
24 WHEREAS, the State of North Carolina authorizes Orange County to impose impact fees
25 through Title VI of Chapter 460 of the Session Laws of 1987, as amended by Chapter 324 of
26 the Session Laws of 1991 and Part 4 of Chapter 642 of the Session Laws of 1993; and
27
28 WHEREAS, the General Assembly is considering amending the County's authority to impose
29 impact fees through House Bills 406 and 436; and
30
31 WHEREAS, in order to study how best to remain in compliance with the proposed laws and to
32 study issues raised by the General Assembly and collect further data; and
33
34 WHEREAS, the Orange County Board of Commissioners, believing it to be in the best interest
35 of the citizens and residents of Orange County, hereby determines that Chapter 30 of the
36 Orange County Code of Ordinances should be amended to repeal the impact fee amounts
37 adopted on November 15, 2016 and .
38
39 NOW THEREFORE BE IT ORDAINED that the Code of Ordinances, Orange County, North
40 Carolina, Chapter 30, by majority vote of the Orange County Board of Commissioners, is
41 hereby amended by amending section 30-33, which section reads as shown in the attached
42 revised ordinance amending the Educational Facilities Impact Fee in Orange County.
43
44 BE IT FURTHER RESOLVED, that Resolutions 2016-083 and 2017-018 adopted on December
45 13, 2016 and April 4, 2017, respectively, are hereby repealed.
46
47 BE IT FURTHER RESOLVED that the County Manager is authorized to refund that portion of
48 any impact fees paid between January 1, 2017 and May 16, 2017 that exceeds the amount of
49 impact fees that would have been paid for the same project on January 1, 2012.
50
18
1 This Amendment shall become effective upon adoption.
2
3 Adopted by the Orange County Board of Commissioners this 16th day of May, 2017.
4
5 A motion was made by Commissioner McKee, seconded by Commissioner Burroughs to
6 adopt the Ordinance and Resolution in Attachments 1 and 2.
7
8 Commissioner Rich said she is not going to vote for this. She said this was data
9 intensive, and Orange County did its due diligence.
10
11 VOTE: Ayes, 6; Nays, 1 (Commissioner Rich)
12
13 6. Regular Agenda
14
15 a. Amendments to the County's Fund Balance Management Policy Regarding the
16 General Fund Unassigned Fund Balance
17 The Board considered amending the County's Fund Balance Management Policy to set
18 the unassigned fund balance for the General Fund at an amount lower than the current 17%
19 level.
20 Bonnie Hammersley presented this item, and reviewed the background information
21 below:
22
23 BACKGROUND:
24 The Orange County Fund Balance Management Policy, adopted on April 11, 2011, states:
25 1. The County will strive to maintain an unassigned fund balance in the General Fund
26 of 17% percent of budgeted general fund operating expenditures each fiscal year. The
27 amount of unassigned fund balance maintained during each fiscal year should not fall
28 below 8% percent of budgeted general fund operating expenditures, as recommended
29 by the North Carolina Local Government Commission.
30 2. To the extent that the General Fund unassigned fund balance exceeds 17% percent,
31 the balances may be utilized to fund capital expenditures or pay down outstanding
32 County debt.
33
34 Staff provided information to the Board on June 16, 2016, September 8, 2016, and May 9, 2017
35 on the County's General Fund balance policy, best practices, and benchmarking with other peer
36 North Carolina counties. During the September 8, 2016 work session, the Board discussed
37 amending the 17% level to 16.2%.
38
39 At the May 9, 2017 work session, the BOCC further discussed the unassigned fund balance, a
40 possible revision to the 17% level, and directed staff to schedule additional Board discussion
41 and a potential decision for this May 16, 2017 regular meeting.
42
43 The Manager's FY 2017-18 Recommended Budget includes a fund balance appropriation of
44 $7,807,696 which was based on maintaining a 17% unassigned fund balance. The 16.2%
45 unassigned fund balance level discussed at the September 8, 2016 work session would result
46 in an additional one-time $1,651,338 for appropriation in the FY 2017-18 Budget and would
47 increase the fund balance appropriation to $9,459,034.
48 There was also discussion at the May 9, 2017 work session on whether a percent change
49 results in material recurring dollar amounts for appropriation in subsequent fiscal years. After
19
1 additional review of this question, it was determined that there is no material recurring dollar
2 amounts from the percent change.
3
4 If the Board selects a 16.2% unassigned fund balance level, the Manager recommends that the
5 additional $1,651,338 be used to fund:
6 School Improvements: $1,000,000
7 (Facility Improvements, Equipment and
8 Furnishings, & Vehicle and Bus Purchases)
9 County Operating Capital: $200,000
10 Board Amendments: $451,338
11 Total $1,651,338
12
13 FINANCIAL IMPACT: If the General Fund unassigned fund balance level was amended from
14 17% to 16.2%, an additional $1,651,338 would be available for inclusion in the FY2017-18
15 budget.
16
17 Commissioner Marcoplos asked if the growth rate of 2% is a conservative figure.
18 Bonnie Hammersley said the average over the last 5 years has been 1.7 to 2%,
19 anticipating a 1.2% growth rate on property taxes, which is $150 million, and a 4% increase on
20 sales tax, which is $22 million. She said the expenditure rate is growing at about 4%.
21 Chair Dorosin referred to the idea of operating capital, and clarified that Bonnie
22 Hammersley recommends using the available funds on a one-time expenditure, as opposed to
23 a recurring expense.
24 Bonnie Hammersley said yes.
25 Chair Dorosin said asked if these needs are currently being met, or deferred to the next
26 year.
27 Bonnie Hammersley said ideally this is the account used to maintain the school facilities.
28 She said over time, the schools have not seen an increase in this account and maintenance
29 has been deferred. She said she spoke with the Superintendents early in the budget process
30 about this being a possible source of additional funding, and it was felt that there is so much to
31 do that these funds would be a drop in the bucket; however, every little bit helps. She said
32 there are not a lot of one-time expenditures, but they do exist.
33 Commissioner Burroughs asked if the monies were available, would they be tacked on
34 to the Per pupil net count.
35 Bonnie Hammersley said yes, it would be part of the total package to the schools.
36 Commissioner McKee asked if there is a plan going forward to address these needs in
37 the future, given that this is a one-time reduction.
38 Bonnie Hammersley said this is a one-time action, and staff will look at this over the next
39 six months as to how to address decreasing the fund balance for FY 2018-19, and how to
40 address the needs of the County and the Schools.
41 Commissioner McKee clarified that expenditures were rising at 4%, and revenues are
42 rising at only 2%.
43 Bonnie Hammersley said yes.
44 Commissioner McKee said this is a clear indication that financial issues are coming in
45 the near future.
46 Bonnie Hammersley said a lot of the increased expense was due to the infusion of the
47 fund balance, and there are ways to look at the budget creatively to meet the needs of both the
48 County and Schools.
49 Commissioner Rich asked if the figure of 16.2% came from a particular discussion.
20
1 Bonnie Hammersley said16.2% was in the minutes of the September 8, 2016 work
2 session, and she brought forward this consensus tonight. She said it is up to the Board of
3 County Commissioners as to what number feels best.
4 Discussion ensued.
5 Bonnie Hammersley said the operating capital number does not go on the per pupil; only
6 current expense goes to per pupil. She said the increase will go on the entire package, not the
7 per pupil; only current expense goes towards the per pupil.
8 Commissioner McKee clarified that this would go on top of the per pupil.
9 Bonnie Hammersley said the recommended budget has the per pupil at $123, and it
10 would remain here. She said the amount of dollars that would go towards the schools would
11 increase, and the target would increase, which is at 48.8%. She said this money does not go
12 against the per pupil cost as it is outside of current expenses, and the State keeps track of
13 current expenses.
14 Commissioner Price said Davenport recommends 16.7%.
15 Mitch Brigulio said Davenport would recommend having the policy stay where it is, which
16 is the most beneficial in terms of speaking with the rating agencies. He said rating agencies
17 like there to be a policy, and for the County to strive to stay in line with it. He said changing the
18 policy is not necessarily an issue, but there should be a clear reason for changing it. He said if
19 the Board of County Commissioners wanted to change the policy, Davenport would recommend
20 it range between 16-17%; however, the reason behind the change is more important to
21 Davenport, and being able to convey the reason to the ratings agencies.
22 Commissioner Price asked if 16.7% is a good number because it is two months of
23 expenditures.
24 Mitch Brigulio said he does not know if this represents two months of expenditures, but
25 16.7% is a reasonable level. He said other AAA counties range from 15-20%, and 16-17%
26 makes sense. He said 17% would be the easiest to discuss with the credit rating markets
27 because it would show no change, but the greatest consideration is to have justification for any
28 changes that are made.
29 Commissioner Marcoplos asked if there have been any great fund balance tragedies in
30 North Carolina.
31 Mitch Brigulio said the 8% state statute minimum requirement is the absolute minimum
32 that a county and city would need to cash flow throughout the year. He said on top of that there
33 are some additional cushions that are helpful to be able to cash flow more on your accounts.
34 He said natural disasters, opportunities to purchase land, etc. are good examples for what the
35 fund balance could be used for.
36 Commissioner Marcoplos said he previously asked another Davenport colleague if a
37 14% fund balance would be acceptable, and that colleague said this would not be a damaging
38 fund balance, and the County would maintain a good credit rating.
39 Mitch Brigulio referred to page 10 of the Davenport presentation, and reviewed the AAA
40 rating charts across the state and nation. He said the County's current percentage is right on
41 the state median for AAA rated counties, but on a pure dollar basis Orange County has the
42 lowest dollar amount of unassigned fund balance of all AAA rated counties in NC.
43 Commissioner Burroughs said the County's policy is a percent of expenditures, and is
44 slightly more conservative than percent of revenues.
45 Mitch Brigulio said in 2016 the revenues were slightly higher than the expenditures for
46 the purposes of Moody's calculations, and the same dollar amount on a higher denominator
47 equals a lower percentage. He said a percent of revenues would be a little more conservative,
48 because it would give you the lower percentage.
21
1 Chair Dorosin said he is less concerned about the Moody's data, and there are some
2 metrics, for which the County does not currently have policies, and perhaps adopting these
3 would alleviate concerns about lowering the fund balance percentage.
4 Mitch Brigulio said there is no one metric that will impact the County's credit rating, but
5 rather the aggregation of everything.
6 Chair Dorosin said the question is how important is it for them to get ahead of these
7 expenses, and could they continue to be managed in an incremental way. He said if the County
8 needs these funds, then access them, and if not, keep them in the fund balance. He said he
9 knows this is a policy question, but asked if the Manager would give her educated opinion.
10 Bonnie Hammersley said there are great needs for the County and the Schools, and the
11 Board needs to start looking at how it will address the long-term implications of the
12 maintenance of the school and County facilities. She said there are times when it is important
13 to look at what needs to be done, and take a strategic approach on how to accomplish the
14 needs. She said it is important to identify one-time expenses to be paid for with one-time
15 funds, and recurring expenses to be paid for with recurring funds. She said the recession got
16 the County off course, and she assumes there was an accumulation of fund balance because
17 of the fear of uncertainty that the recession brought. She said this accumulation has somewhat
18 hurt the County, as it was infused in the budget and put toward on-going expenses. She said
19 this should not happen moving forward, and any fund balance surplus should go toward a one-
20 time expense.
21 Commissioner Jacobs said he has been on this Board when the fund balance was 10%,
22 and the County did not have a bad rating.
23 Paul Laughton said he remembers that percentage as well, and the County had an AA
24 rating.
25 Commissioner Jacobs said the County needs a grander strategy than just the fund
26 balance. He said he does not want to hoard taxpayers' money, especially with tax increases
27 coming, and a new strategy is needed by the next fiscal year.
28 Chair Dorosin suggested using this for discussion topic for the agenda at the BOCC
29 retreat.
30 Commissioner McKee said he finds that to be too late, and the Board needs to start
31 developing a strategy to address the capital needs by their first meeting in the fall. He
32 reiterated that this is a one-time fix, and the fund balance percentage cannot keep dropping.
33 Commissioner Burroughs said a strategy is important. She said the County needs to
34 try and keep its AAA bond rating, but she has been convinced by discussions with Davenport
35 that the Board can go below 17% and keep its AAA rating. She agreed with Commissioner
36 McKee that this change can only be done once. She said taxpayers give the County money for
37 a reason and, if there is a level of savings that will keep the County fiscally responsible, the
38 Board should not hoard the tax dollars.
39 Commissioner Marcoplos said he has heard nothing that would make him worry about
40 their AAA rating, and Orange County is not the only county that is looking at monies from its
41 fund balance.
42 Commissioner Marcoplos suggested going to 16% for the fund balance, which would
43 be another $200,000 this year. He agreed that a grander strategy is needed.
44 Commissioner Rich agreed with Commissioner Marcoplos about going to 16%.
45
46 A motion was made by Commissioner Burroughs, seconded by Commissioner Rich to
47 change the policy for their fund balance reserve to 16%.
48
49 Commissioner Jacobs asked if the annual fund balance and bond rating for last 20
50 years could be provided.
22
1
2 VOTE: UNANIMOUS
3
4 7. Reports
5 NONE
6
7 8. Consent Agenda
8
9 • Removal of Any Items from Consent Agenda
10
11 • Approval of Remaining Consent Agenda
12
13 A motion was made by Commissioner McKee, seconded by Commissioner Price to
14 approve the Consent Agenda.
15
16 VOTE: UNANIMOUS
17
18 • Discussion and Approval of the Items Removed from the Consent Agenda
19
20 a. Minutes
21 The Board approved the minutes from April 20 and 27, 2017 as submitted by the Clerk to the
22 Board.
23 b. FY 2017-18 Home and Community Care Block Grant for Older Adults Funding Plan
24 The Board approved the recommended Home and Community Care Block Grant (HCCBG) for
25 Older Adults Funding Plan for Fiscal Year 2017-18 for the amount of $592,820, which will also
26 require 10% matching funds from participating agencies, and authorized the Chair to sign.
27 c. Fiscal Year 2016-17 Budget Amendment#9
28 The Board approved budget and grant project ordinance amendments for fiscal year 2016-17 to
29 Animal Services; Library Services; Department on Aging; Department of Social Service;
30 Sheriff's Office; and Asset Management Services.
31 d. Approval of Lender for Upcoming Installment Financing
32 The Board approved Sterling National Bank as the lender for the County's upcoming installment
33 financing in response to Sterling's request for notification by May 30, 2017.
34 e. Introduction of Bond Order for "Two-Thirds" School Bonds and Setting a Related
35 Public Hearing
36 The Board introduced the bond order and adopted a resolution, which is incorporated by
37 reference, to set a public hearing on June 20, 2017 for issuance of two-thirds General
38 Obligation bonds.
39 f. Schools Adequate Public Facilities Ordinance—Approval and Certification of 2017
40 Report
41 The Board approved the 2017 Schools Adequate Public Facilities Ordinance Technical Advisory
42 Committee (SAPFOTAC) Report and certified portions of the Report.
43 g. Resolution in Support of Raising the Age of Juvenile Jurisdiction in North Carolina
44 The Board approved a Resolution, which is incorporated by reference, in Support of Raising the
45 Age of Juvenile Jurisdiction in North Carolina and in support of House Bill 280, and authorized
46 the Chair to sign.
47
48 9. County Manager's Report
49 Bonnie Hammersley said there will be a budget public hearing at the Southern Human
50 Services Center (SHSC) on May 18th.
23
1 Bonnie Hammersley said the first budget work session will be held at the SHCS on May
2 25th.
3
4 10. County Attorney's Report
5 NONE
6
7 11. *Appointments
8 a. Advisory Board on Aging —Appointments
9 The Board considered making appointments to the Advisory Board on Aging. Janice
10 Tyler was present to answer any questions.
11
12 A motion was made by Commissioner Price, seconded by Commissioner McKee to
13 appoint the following to the Advisory Board on Aging:
14
15 • Appointment to a first full term (Position #1) "At-Large" representative for Alexander
16 Castro, Jr. expiring 06/30/2020.
17 • Appointment to a first full term (Position #2) "At-Large" representative for Colin Austin
18 expiring 06/30/2020.
19 • Appointment to a partial term (Position #6) "Hillsborough Town Limits: representative for
20 Viveke Talley expiring 06/30/2019.
21 • Appointment to a second full term (Position #7) "At-Large" representative for Dr. Mary
22 Altpeter expiring 06/30/2020.
23 • Appointment to a one year term extension (Position #12) "At-Large" representative for
24 Keith Cook expiring 06/30/2018. (Extension of a term, is provided for in the
25 "ORANGE COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD
26 POLICY, Section III, Item D6).
27
28 VOTE: UNANIMOUS
29
30 b. Board of Social Services —Appointment
31 The Board considered making an appointment to the Board of Social Services.
32
33 A motion was made by Commissioner McKee, seconded by Commissioner Price to
34 appoint the following to the Board of Social Services:
35
36 • Appointment to a second full term (Position #4) "At-Large Citizen BOCC Appointee"
37 representative for Ann Wilkerson expiring 06/30/2020.
38
39 VOTE: UNANIMOUS
40
41 c. Chapel Hill Orange County Visitors Bureau —Appointments
42 The Board considered making appointments to the Chapel Hill Orange County Visitors
43 Bureau.
44
45 A motion was made by Commissioner Rich, seconded by Commissioner McKee to
46 appoint the following to the Chapel Hill Orange County Visitors Bureau:
47
48 • Appointment to a partial term (Position #5) "Orange County Economic Development
49 Advisory Board" representative for Anthony Carey expiring 12/31/2017. This
50 recommendation will be presented by the Economic Development Advisory Board
24
1 at this same meeting. (Please see the Economic Development Advisory Board
2 Abstract)
3 • Appointment to a first full term (Position #7) "Town of Hillsborough Board of
4 Commissioners" representative for Mark Bell expiring 12/31/2019.
5 • Appointment to a first full term (Position #9) "Carrboro Board of Aldermen"
6 representative for Mayor Lydia Lavelle expiring 12/31/2019.
7 • Appointment to a first full term (Position #13) "Ex-Officio Economic Development Staff—
8 Town of Chapel Hill" for Lee Storrow expiring 12/31/2019.
9 • Appointment to a second full term (Position #14) "Ex-officio Economic Development
10 Staff Town of Carrboro" representative for Annette Stone-Lafferty expiring 06/31/2020.
11 • Appointment to a second full term (Position #15) "Ex-officio Chapel Hill Downtown
12 Partnership Staff" representative for Meg McGurk expiring 06/30/2020.
13
14 Commissioner Marcoplos asked if the other elected boards appoint their representatives
15 to the Visitors Bureau.
16 Commissioner Rich said no, the other elected boards recommend a name, but the final
17 choice is at the discretion of the BOCC.
18 Commissioner Jacobs asked if any other elected boards are asked to contribute money
19 from the taxes being collected for hospitality purposes. He knows this is an ongoing
20 conversation, but wondered if there has been any movement.
21 Bonnie Hammersley said an email was sent to the Managers of the non-contributing
22 municipalities, and the response indicated a willingness to talk about it. She said conversations
23 are happening, but nothing has come to fruition yet.
24 Chair Dorosin asked if it would be worthwhile for him to reach out to the Mayors of
25 Hillsborough and Carrboro.
26 Bonnie Hammersley said yes.
27 Commissioner Price said the board of the Visitors Bureau fails to represent the
28 multicultural population of Orange County.
29 Commissioner Rich said diversity goes in and out on this board.
30 Commissioner Price said diversity needs to be maintained.
31 Commissioner Rich said this is a well taken point, but there is not always diversity
32 among those willing to serve.
33 Chair Dorosin said there is an upcoming work session where boards will be discussed.
34
35 VOTE: UNANMOUS
36
37 d. Economic Development Advisory Board —Appointments
38 The Board considered making appointments to the Economic Development Advisory
39 Board. Steve Brantley was present to answer any questions about recommendations.
40
41 A motion was made by Commissioner McKee, seconded by Commissioner Price to
42 appoint the following to the Economic Development Advisory Board:
43 • Appointment to an extension of one year (Position #1) "Non-Profit Agency" for Delores
44 Bailey expiring 06/30/2018. (Extension of a term, is provided for in the "ORANGE
45 COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD POLICY,
46 Section III, Item D6. REFER TO RECOMMENDATION MEMO).
47 • Appointment to a first full term (Position #4) "Entrepreneur" for Sharon Hill expiring
48 06/30/2020.
49 • Appointment to a second full term (Position #6) "Core Business Community" for Paige
50 Zinn expiring 06/30/2020.
25
1 • Appointment to an extension of one year (Position #7) "Core Business Community" for
2 Donald Bryan, Jr. expiring 06/30/2018. (Extension of a term, is provided for in the
3 "ORANGE COUNTY BOARD OF COUNTY COMISSIONERS ADVISORY BOARD
4 POLICY, Section III, Item D6. REFER TO RECOMMENDATION MEMO).
5 • Approve the "Designated Liaison" recommendation for Anthony Carey to the Chapel Hill
6 /Orange County Visitors Bureau. Partial term expiring 12/31/2017. (As noted on the
7 Chapel Hill Orange County Visitors Bureau abstract, this appointment would fill
8 vacant position #5)
9
10 VOTE: UNANIMOUS
11
12 e. Orange County Parks and Recreation Council —Appointments
13 The Board considered making appointments to the Orange County Parks and
14 Recreation Council.
15 David Stancil said he just realized that Ms. Moore's application (applicant for Position
16 9) says that she lives in Bingham Township, but her address is Hillsborough. He said the Parks
17 and Recreation Council did not notice this when reviewing the applications, and he would ask
18 that staff check her address and bring this back on June 6.
19 Commissioner Jacobs said there are two applicant interest listings, but no member
20 listing in the abstract.
21 The Clerk said a mistake must have been made when combining the documents for
22 publication, and she suggested that this item be brought back on June 6t .
23
24 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
25 defer this item until June 6th,
26
27 VOTE: UNANIMOUS
28
29 12. Information Items
30
31 • May 2, 2017 BOCC Meeting Follow-up Actions List
32 • Final Report on Orange County Facilities Accessibility Self-Assessment
33 • Third Quarter FY2016-17 Financial Report - Period Ending March 31, 2017
34 • BOCC Chair Letter Regarding Petitions from May 2, 2017 Regular Meeting
35
36 13. Closed Session
37 A motion was made by Commissioner Jacobs, seconded by Commissioner Price to go
38 into closed session at 9:26 p.m. for the purpose below:
39
40 "To discuss the County's position and to instruct the County Manager and County Attorney on
41 the negotiating position regarding the terms of a contract to purchase real property," NCGS §
42 143-318.11(a)(5).
43
44 VOTE: UNANIMOUS
45
46 RECONVENE INTO REGULAR SESSION
47
48 A motion was made by Commissioner Jacobs, seconded by Commissioner Burroughs to
49 reconvene into regular session at 9:45 p.m.
26
1
2 VOTE: UNANIMOUS
3
4 14. Adjournment
5
6 A motion was made by Commissioner Burroughs, seconded by Commissioner McKee
7 to adjourn the meeting at 9:45 p.m.
8
9 VOTE: UNANIMOUS
10
11 Mark Dorosin, Chair
12
13 Donna Baker
14 Clerk to the Board
15
16
1
1 Attachment 2
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 BUDGET PUBLIC HEARING
6 May 18, 2017
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met for a work session on Thursday, May 18, 2017
10 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Commissioners Barry Jacobs, Earl McKee, Mark
13 Marcoplos, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT: Chair Mark Dorosin and Commissioner Mia Burroughs
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Vice Chair Rich called the meeting to order at 7:03 p.m.
21 Vice Chair Rich said Chair Dorosin and Commissioner Burroughs would be unable to
22 attend tonight, and that Commissioner McKee would be late.
23
24 1. Opening Remarks
25
26 PUBLIC CHARGE
27
28 Vice Chair Rich dispensed with the reading of the Public Charge
29
30 2. Presentation of County Manager's Recommended FY 2017-18 Budget
31
32 FY2017-18
33 COUNTY MANAGER
34 RECOMMENDED BUDGET
35
36 FY2017-18 Recommended Budget
37 • Expenditures — Revenues -Tax Rate- graph
38 • Assumptions-graph
39 • Initiatives-graph'
40 • School Funding-graph
41 • Outside Agencies
42 • Fire Districts
43
44 2017 Tax Year Revaluation (chart)
45 ✓ The revaluation resulted in a 6.5% increase in real property value, increasing the property
46 tax base by over$1 billion to $16.8 billion.
47 ✓ Since the County's overall tax base increased, the County's revenue neutral rate decreases
48 from 87.80 cents per$100 of value to 83.77 cents per$100 of value.
49
50 Budgeted Expenditures and Revenues (graph)
51
2
1 Budget Assumptions
2 ✓ Revenue Neutral Rate = .8377
3 ✓ Tax Growth* = 1.2%
4 ✓ Sales Tax Growth = 4%
5 ✓ General Fund Reserve = 17%
6
7 * New construction/Development
8
9 Budget Request Complication (chart)
10
11 Recommended Budget Initiatives:
12 ✓ Increase funding Orange Connect Scholarship Program
13 ✓ Increase per pupil funding for CHCCS and OCS
14 ✓ Compensation package for County employees
15 ✓ Paid Parental Leave for County Employees
16 ✓ Increase funding for Orange Public Transit
17 ✓ Implement collaborative initiative for Housing Rehab
18 ✓ Planning funds for Economic Summit and a Local Festival
19 ✓ Advance the Criminal Justice Resource Office to County Department status
20
21 Commissioner McKee arrived at 7:12 p.m.
22
23 Recommended Budget: Education, ADM (chart)
24
25 Recommended Budget: Education, School Funding (chart)
26
27 Recommended Budget: Education, School Funding (chart)
28
29 Recommended Budget: Education, Durham Technical Community College (chart)
30
31 Functional Leadership Teams
32
33 • COMMUNITY SERVICES
34 ✓ Additional Positions — 11 FTE (Fees/Article 43/Program Revenue
35 ✓ Community Centers agreements with Neighborhood Associations.
36 ✓ Increase Solid Waste Program Fee $21 to $128 per year
37 ✓ Implement a Mattress Collection Program
38 • GENERAL GOVERNMENT
39 ✓ Board of Elections will conduct three (3) elections
40 • HUMAN SERVICES
41 ✓ Additional Positions — 5.5 FTE (2nd Family Foundation/State/GF)
42 ✓ Behavioral Health Assessment Study
43 ✓ Family Success Alliance (FSA)
44 • PUBLIC SAFETY
45 ✓ Additional Positions—2.5 FTE (ABC/MOE)
46 • SUPPORT SERVICES
47 ✓ Website Redesign will improve operation
48
49 Orange County Employee Compensation - chart
50
51 Outside Agencies - chart
3
1
2 Outside Agencies - chart
3
4
5 Orange County Fire Districts - chart
6
7 FY2017-18 Capital Investment Plan
8 ➢ Detention Facility— $622,114
9 ➢ Environment & Ag Center—$3.4 million
10 ➢ Solid Waste —$990,268
11 ➢ Sportsplex— $465,000
12 ➢ Community Centers —$75,000
13 ➢ Economic Development—$2.3 million
14 ➢ EMS Substation Co-location — $845,000
15 ➢ Facility Accessibility & Security—$30,000
16 ➢ Rural Broadband —$500,000
17 ➢ School Capital Improvements — $7.8 million
18 ➢ Blackwood Farm Park—$100,000
19 ➢ Fairview Park—$50,000
20 ➢ Hollow Rock Nature Park—$10,000
21 ➢ Park Renovation & Repairs — $191,000
22 ➢ Soccer Center Phase II — $300,000
23 ➢ BOCC Initiatives - $50,000
24 ➢ Fiber Connections — $1.2 million
25 ➢ Infrastructure—$700,000
26 ➢ ITGC Initiatives —$510,000
27 ➢ Mobile Radios —$920,000
28 ➢ Facility Enhancements — $450,000
29 ➢ HVAC Projects —$122,000
30 ➢ SHSC Renovation— $4.0 million
31 ➢ Roofing and Facade—$102,444
32
33 Budget Timeline Date
34 County Manager presents FY17-18 Recommended Budget May 2, 2017
35 Budget Public Hearings
36 Budget and Capital Investment Plan (CIP) May 11 and May 16
37 Budget Work Session Schedule
38 Capital Investment Plan (CIP) Prioritization May 9
39 Schools and Outside Agencies May 25
40 Fire Districts, Public safety, Support Services and Gen. Gov. June 8
41 Human Services and Community Services June 13
42 Budget Amendments and Resolution of Intent to Adopt June 15
43 BOCC Regular Meeting
44 FY2017-18 Operating and CIP Budget Adoption June 20
45
46 Budget Document Availability
47 ✓ Clerk to Board of Commissioners
48 ✓ County Finance & Administrative Services Office
49 ✓ Orange County Library
50 ✓ Chapel Hill Public Library
51 ✓ Carrboro/McDougle Branch Library
4
1 ✓ Orange County Website - http://orangecountync.gov
2
3 3. Public Comment
4 Denise Moody said she and Sandy work at OE Enterprises, and they thanked the Board of
5 County Commissioners for its continued support of this outside agency.
6 Sandy said she worked at OE Enterprises last year, but is now employed at Harris Teeter,
7 and she has her own apartment with a roommate.
8 Bill Hendrickson said he is representing WCOM, community radio in Carrboro, and is here
9 to support their staff. He said WCOM is a non-profit, volunteer run station. He said there are three
10 underwriters for the station, who all depend on support of people like the Board of County
11 Commissioners. He said guests on the station include residents from all over Orange County,
12 from varied walks of life. He said WCOM is an Orange County station, and he is not asking for a
13 specific amount of money, but is appreciative of the Board's financial support.
14 Lisa Vandeman said she is the Executive Director of Kidzu Children's Museum, and this is
15 Kidzu's first year of applying for an outside agency grant. She thanked the Manager for
16 recommending 50% of Kidzu's funding request, but is here to request that 100% of the request be
17 funded for their organization.
18 Kate Sullivan read a letter, found in the agenda packet, from Carrboro Elementary, a Kidzu
19 partner, who supports funding 100% of Kidzu's outside agency funding request.
20 Andrea Tanner said she is here in support of the Chapel Hill-Carrboro City Schools
21 (CHCCS's)full funding request, and specifically for teaching assistants.
22 Colin Tanner is a fourth grader at Seawell Elementary, and spoke in support of more
23 teaching assistants in the 4th and 5th grades at Seawell Elementary.
24 Lauren Boening said she is a 3rd grade teacher in the CHCCS, and is asking the Board to
25 fully fund the schools' funding request.
26 Staff recognized that Ms. Boening is the CHCCS Teach of the Year.
27 Miriam Thompson reviewed the following comments:
28 I want to open my testimony tonight with a keen recognition of the challenges you face and
29 responsibilities you bear to navigate compassionate budget choices:
30 a. that acknowledge changes in our County's population demographics and critical
31 service needs that assure the well-being of our entire community;
32 b. that are impacted by our State General Assembly majority that is intent on tax
33 cuts that benefit the wealthiest of our residents;
34 c. that make some modest and overdue changes in school personnel salaries, while
35 at the same time fail to fully fund public education;
36 d. that fail to make adequate companion social investments that support the well-
37 being of the vast majority of our children and families and the increasing number
38 of the most vulnerable, particularly in the areas of health care access, affordable
39 housing, living wage jobs, and a sustainable safe environment. I urge all go on
40 line and read today's NC Policy Watch's grim analysis of the Senate Budget roll
41 out.
42 I have studied the County Manager's recommended budget and the CHCCS' BOE
43 response that estimates a dramatic shortfall in the amount it requested from the County, including
44 the budget compensation for salary and benefits.
45 I am certain that our County Manager and her team, our new Superintendent, Dr. Pam
46 Baldwin and her District staff recognize the budget and revenue challenges ahead, and have and
47 will continue to look to use every public school dollar and staff position to assure equitable school
48 outcomes for every young person in our 20 schools.
49 I want to share a personal experience, a story about one school that puts a face on
50 County/District budget negotiations, and whose needs cry out for attention. This is my story - a
51 grandmother of a Chapel Hill High School sophomore. I have also worked with School
5
1 Improvement Teams, tireless and devoted Principals and staff in my grandson's previous
2 Elementary and Middle School. And I have lobbied to support our public schools. CHHS `s
3 Principal has turned her school upside down: accommodated the largest EC, ESL at risk,
4 economically disadvantaged, free and reduced lunch population among the 3 District high schools;
5 reorganized her teaching staff, introduced important equity and critical race theory teacher training
6 and professional development; recognized and invited innovative teaching and curriculum
7 initiatives; introduced alternative discipline and restorative practice models; and revised and
8 restructured academic schedules, and instituted a Black Male Academy to rescue young people
9 who struggle to find pride in themselves, have faced school failure, feel unwelcome and are at risk
10 of dropping out. BUT THIS PRINCIPAL NEEDS RESOURCES TO CONTINUE TO BUILD AND
11 LEAD A SCHOOL THAT WORKS. The schools and community budget you adopt are filled with
12 such stories.
13 Marywinne Sherwood is here on behalf of the Boys and Girls Club of Durham and Orange
14 Counties, and she thanked the Board of County Commissioners for its past support and continued
15 support going forward.
16 James Stroud said he is the Executive Director at the Center for Home Ownership and
17 Economic Development, and is here on behalf of the Affordable Housing Coalition. He thanked
18 the Board for its support, and emphasized the need for affordable housing inventory.
19 Sue Florence said she is here on behalf of the Cedar Grove Community Center, and she
20 thanked the Board for their great support of this center. She said they serve a variety of groups,
21 and are proposing to collaborate with Kidzu so that Orange County kids can participate in the
22 STEM/STEAM programming.
23 Maggie Holly is an educator in the Orange County Schools (OCS). She thanked the Board
24 for its funding support last year, and asked the Board to think of the educators in the 2017-18
25 budget process.
26 Tana Hartman Thorn is a member of the Department on Aging's Project EnGAGE. She
27 said many of the seniors they serve have great transportation needs, and she asked the Board to
28 support these needs. She also thanked the Board for its support of WCOM.
29 Dr. Pam Baldwin, CHCCS Superintendent, said she appreciated the Board's support for all
30 schools, and asked the Board to fully fund the school's budget request. She emphasized the
31 desire of the school systems to be great partners with each other and with the County.
32 Commissioner Jacobs asked if Bonnie Hammersley would speak about what transportation
33 department is doing to increase ridership in the rural areas.
34 Bonnie Hammersley said grant funding has been received for a position focused on
35 mobility coordination, to help those who need transportation. She said more bus drivers are
36 needed, and staff is looking at other modes of transportation for seniors, and those who are
37 disabled.
38 Commissioner McKee asked if ride sharing apps (Uber, Lift, etc.) are being considered as
39 well.
40 Bonnie Hammersley said yes.
41
42 4. Adjournment
43
44 The public hearing was adjourned at 7:54 p.m.
45
46 Penny Rich, Vice Chair
47
48 Donna Baker
49 Clerk to the Board
50
1
1 Attachment 3
2
3 DRAFT MINUTES
4 BOARD OF COMMISSIONERS
5 BUDGET WORK SESSION
6 May 25, 2017
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met for a work session on Thursday, May 25,
10 2017 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C.
11
12 COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Barry Jacobs,
13 Earl McKee, Mark Marcoplos, Renee Price and Penny Rich
14 COUNTY COMMISSIONERS ABSENT: Commissioner Mia Burroughs
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified
18 appropriately below)
19
20 Chair Dorosin called the meeting to order at 7:00 p.m.
21 Chair Dorosin said Commissioner Burroughs would not be in attendance tonight, due to
22 illness.
23
24 A motion was made by Commissioner McKee, seconded by Commissioner Price to add
25 the proposed resolution to the agenda: "Resolution Opposing the Mandatory
26 Regionalization of Social Services Departments."
27
28 VOTE: UNANIMOUS
29
30 Nancy Coston said the bill was introduced in the senate for a mandatory regionalization,
31 and she had a lot of concerns about how her programs would work if this goes through. She
32 said there would not be a local county Department of Social Services (DSS), if this goes
33 through.
34 Chair Dorosin said there are a lot of problems with this bill.
35 Commissioner McKee said this bill has nothing to do with child welfare, but with
36 privatization. He said this bill would be the first step going down the same road as mental
37 health, several years ago.
38 Commissioner Rich asked if the North Carolina Association of County Commissioners
39 (NCACC) has commented on this bill.
40 Chair Dorosin said NCACC is opposed to it.
41 Commissioner Price said the NCACC is opposed, and will continue to lobby certain
42 legislators to let them know how harmful this proposed bill would be to counties.
43 Commissioner Jacobs said the County's DSS staff and department do an excellent job,
44 and the County relies on DSS and seeks to supplement the work of DSS. He said this
45 proposed bill is just another attack on local education and local government, as well as the
46 poor.
47 Commissioner Jacobs asked the Clerk if she would send the resolution to the other 99
48 counties, should the Board of County Commissioners (BOCC) vote to adopt it.
49 Nancy Coston read the resolution:
50
2
1 BOARD OF ORANGE COUNTY COMMISSIONERS
2 RESOLUTION OPPOSING THE MANDATORY REGIONALIZATION
3 OF SOCIAL SERVICES DEPARTMENTS
4
5 WHEREAS, Orange County is committed to protecting children from maltreatment and to
6 working with the community to improve child wellbeing and strengthen families; and
7
8 WHEREAS, Orange County commits significant local funds to support the programs and
9 services to meet these needs by administering both mandated and County initiatives that are
10 designed with the particular needs of the local community in mind; and
11
12 WHEREAS, SB594/HB608, now provisions in the Senate budget bill, would require mandatory
13 regionalization of all social services programs and require counties to continue to finance these
14 services; and
15
16 WHEREAS, most authority for services would be vested in regional authorities with little county
17 input or control; and
18
19 WHEREAS, Orange County continues to provide quality services to families and believes that
20 mandatory regionalization will negatively impact the quality of services available to our families;
21 and
22
23 WHEREAS, local departments, in addition to their child welfare duties, provide a wide arrange
24 of services to their communities, including Medicaid, Food and Nutrition, employment services,
25 child care support, services to elderly and disabled adults, crisis assistance and disaster
26 assistance; and
27
28 WHEREAS, Orange County's data shows over the course of the last five years improved
29 outcomes for children including the percentage of children achieving placement stability within
30 the first year, the percentage of children remaining in their initial placement, and reduced court
31 involvement due to effective social work intervention; and
32
33 WHEREAS, the State of North Carolina already has better performance than the national
34 average on six of seven national performance measures; and
35
36 WHEREAS, there is no evidence that regionalization will provide improvements in the statewide
37 child welfare system; there seems to be no national evidence of any correlation between
38 performance and structure of services; and
39
40 WHEREAS, fiscal and legal issues related to regionalization will be extremely complex, and will
41 take considerable time to study, and may lead to unintended negative consequences; and
42
43 WHEREAS, county employees are already raising questions about the impact of this bill on
44 their ongoing work at social services potentially causing the system to lose well-trained social
45 workers who choose to seek more stable employment; and
46
47 WHEREAS, counties are working aggressively on program improvement plans and continuous
48 improvement initiatives to improve practice and to have that reflected in the next federal child
49 welfare review; disrupting services with studies or with staff concerns about their employment
3
1 during this time will prevent state and county resources being committed to meeting these
2 goals;
3
4 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners
5 declares its opposition to any mandatory regionalization of local departments of social services
6 and requests that any study of this system be fact-based and include child welfare staff from
7 the local departments, and urges the North Carolina Association of County Commissioners to
8 do the same.
9
10 This is the 25th day of May, 2017.
11
12 A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to
13 approve the resolution.
14
15 VOTE: UNANIMOUS
16
17 Chair Dorosin reviewed the many handouts at the Commissioners' places.
18
19 1. FY 2017-18 Budget Discussions with:
20
21 • Durham Technical Community Colleqe, Pg. 147 & 336
22
23 Matt Williams, Durham Tech Financial and Administrative Services Vice President,
24 made the following PowerPoint presentation:
25
26 Durham Tech
27 Oranqe County
28 May 25 Budqet Work Session
29
30 Operatinq Budget Request
31 Total Increase of$162,823
32 > +$12,823 —Salary increases for county paid employees and contractual services
33 (Livable Wage)
34 > +$150,000 — Orange Connect Scholarships
35
36 Christine Kelly-Kleese, Durham Tech Student Engagement, Development and Support
37 Vice President, reviewed the Durham Tech handouts at the Commissioners places.
38 Christine Kelly-Kleese presented this portion of the PowerPoint:
39
40 Oranqe Connect Scholarships
41 FY 16-17
42 > Request - $100,000
43 > Budget Allocation of$50,000
44 > Projected Expenditures - $81,000
45 > Short $31,000
46 FY 17-18
47 > Request $200,000
48 > Projected Expenditures
49 > Continuing Second Year students - $69,000
50 > New First Year students - $100,000
4
1 > Cover FY 16-17 Shortfall - $31,000
2
3 Matt Williams resumed the presentation:
4
5 Enrollment Growth
6 > Curriculum (Unduplicated Headcount)
7 FY 08-09 - 1270
8 FY 16-17 - 2370 (86.6% increase)
9 FY 24-25 - 4422 (Projected using 86.6% growth rate)
10 Non-Curriculum (Registrations)
11 FY 08-09 - 1992
12 FY 15-16 - 2782 (39.7% increase)
13 FY 22-23 —3885 (Projected using 39.7% growth rate)
14
15 New and Expanding Services —2016-17
16 > UNC Air Care
17 > Orange County Emergency Services
18 > Orange County Sheriff Offices
19 > BLET (offered 2 academies and CIT training)
20 > Hillsborough and Chapel Hill PD
21 > Corporate Training for local companies, including Morinaga
22
23 Potential Growth Programs
24 > Increased High School Partnerships
25 > Career Coaches/Liaisons
26 > Career and College Promise (Dual Enrollment Pathways)
27 > Health Tech Programming
28 > Public Safety Expansion
29 > Career and Technical Education (Certificates in conjunction with DSS Career Navigator
30 — Curriculum and Continuing Education)
31 > Additional Basic Law Enforcement Training (BLET) Academy
32
33 Commissioner Jacobs said the DSS Director was helpful in finding additional
34 scholarship funds, which would not likely happen with a regional social services entity.
35 Commissioner McKee said he appreciated the growth in the programs, but he still hears
36 complaints from fire chiefs about the difficulty of getting classes for their safety personnel. He
37 would like to see safety personnel well accommodated, prior to the creation of new
38 programming. He suggested that Durham Tech meet with the fire chiefs to work out a
39 resolution for safety training.
40 Matt Williams said he would be glad to sit in on such a meeting to foster the relationship.
41 Commissioner Price said she received an email complaint, which she forwarded to the
42 Manager, and she said there seems to be some misunderstanding as to what training Orange
43 County fire personnel needs.
44 Bonnie Hammersley said she received the email, forwarded it to Dr. Ingram, and he
45 responded. She said she will forward Dr. Ingram's response to the Board of County
46 Commissioners (BOCC).
47 Commissioner Jacobs thanked Durham Tech for working with the Manager to shelf the
48 idea of a new building until there have been more discussions related to the Capital Investment
49 Plan (CIP).
5
1 Chair Dorosin said there is a letter from Dr. Ingram at the Commissioners' places,
2 highlighting the building postponement mentioned by Commissioner Jacobs.
3 Matt Williams said a needs analysis will be conducted this year.
4 Commissioner Jacobs said he would volunteer to work on any group for the next
5 building.
6 Chair Dorosin said the handout about the Connect Funds will be amended to note that
7 GED students are eligible.
8
9 • Chapel Hill-Carrboro City Schools (CHCCS), Pg. 147 & 152
10
11 Todd LoFrese, CHCCS Assistant Superintendent, made the following PowerPoint
12 presentation:
13
14 2017-2018 Board of Education's Budqet Request
15 May 25, 2017
16
17 2017-18 Budqet Priorities
18 • Support district equity plan
19 • Provide greater fiscal transparency
20 • Employee salaries and wages
21 • Support students' unique needs: EC, ESL/immigrant, mental health, and low income
22 • Living wage policy
23
24 Combined Estimated Expenditures = $144.4 Million (pie chart)
25
26 Projected Local Costs of State Mandates and Continuation of Current Services
27 State Mandates
28 5% State pay raise for teachers $ 886,767
29 3% pay raises for other employees (incl. benefits, supplements) $1,102,110
30 State retirement match increase (16.54% to 17.37% estimated) $ 322,102
31 Employer health insurance match increase ($5754 to $5927 estimated) $ 155,446
32 Subtotal $2,466,425
33
34 Continuation of Current Services
35 Inflationary increase to non-personnel Local budgets $ 298,667
36 Middle School After School (one-year Federal grant expires) $ 240,000
37 Subtotal $ 538,667
38 TOTAL OF CONTINUATION BUDGET REQUESTS $3,005,092
39
40 Expansion Budqet Recommendations
41 • Restore 4/5 Teacher Assistants $ 650,000
42 • Transportation/Safety Recommendations 215,000
43 • Program Review Funding 50,000
44 • Living Wage for Contracted Services 700,000
45 • Middle School Math Interventionists 280,000
46 • Restore Elementary Media Specialists 410,575
47 • Restore Middle School PE Positions 280,000
48 • Underfunded budget lines (legal fees, refuse
49 removal, fees, HVAC, and security contracts) 150,000
6
1 Subtotal Expansion Recommendations $2,735,575
2
3 Total Continuation and Expansion Requests
4 • Continuation Total $3,005,092
5 • Expansion Total $2.735.575
6 Grand Total $5,740,667
7
8 Projected Local Revenues
9 • 1.5% Inflationary increase to district tax $336,386
10 • Pre-K Tuition 60,000
11 • Prior Year Special District Tax (125,000)
12 • Miscellaneous Revenues ($ 525)
13 Net Change in all other Local Revenues $270,861
14
15 Continuation and Expansion Requests $5,740,667
16 Less other local revenue increase 270,861
17 Total Funding Request to County $5,469,806
18
19 UNFUNDED PLAN
20 7 Remaining Schools from Facilities Assessment
21 Initial 2013 Projected Revised Cost
22 School Cost Estimate Bid Year Estimate
23 Ephesus Elm 15.5M 2020 20.7M
24 Phillips MS 9.4M 2021 13.3M
25 Seawell Elm 15.8M 2021 21.7M
26 Estes Hills Elm 16.7M 2021 23.9M
27 Carrboro Elm 13.5M 2023 20.0M
28 FP Graham Elm 5.5M 2024 9.0M
29 Culbreath MS 5.8M 2025 9.6M
30 82.2M 118.2M
31
32
33 Commissioner McKee referred to the continuation and expansion budget of over$5
34 million, and asked if the per student amount could be given.
35 Todd LoFrese said it is $377.50 per student.
36 Commissioner McKee asked if the total number of students in the CHCCS system could
37 be identified.
38 Todd LoFrese said there are about 12,250 students.
39 He said when he divided that number by the number of students, he got a $455
40 increase, and that is a significant tax increase to accommodate that much money.
41 Commissioner Jacobs asked if the majority of the expansion budget is left over from
42 cuts made as a result of the recession and cuts made at the state level.
43 Todd LoFrese said about 40 positions, including teacher assistants, media assistants,
44 and PE teachers, have been cut over the years. He said the budget request will not reinstate
45 all positions, but will allow for an incremental gain in key areas.
46 Commissioner Jacobs asked if last year's budget began to fill these positions, and this
47 year's budget continues that process.
48 Todd LoFrese said CHCCS are trying to fill in these positions this year. He said the
49 focus last year was reinstating the teacher supplements in order to remain competitive with
50 neighboring counties.
7
1 Commissioner Jacobs asked if the positions mentioned this evening could be phased in
2 over time, if the County cannot afford to do all of them.
3 Todd LoFrese said the Board of Education (BOE) has not yet prioritized these items.
4 Commissioner McKee referred to the living wage and asked if CHCCS has had
5 conversations with their contractors. He said if 25% of the contractor's time is dedicated to the
6 CHCCS, and the other 75% is dedicated elsewhere, he asked if it will be possible to
7 accommodate the wage differential between CHCCS and other areas.
8 Todd LoFrese said the bid proposal requested a base bid amount for the service, as
9 well as an alternate that would provide for the cost increase to pay a living wage for all
10 employees engaged in work at any CHCCS site. He said there are many variables to consider.
11 Commissioner McKee said his concern is if a contractor is going to be impacted by a
12 significant financial amount, that the CHCCS will have to pick up the cost differential when only
13 a portion of the contractor's time will actually be spent on CHCCS work.
14 Todd LoFrese reviewed previous examples of this issue and possible ways to address
15 the question, such as reviewing payroll records. He said contractors are motivated to earn the
16 business.
17 Commissioner Rich also referred to the living wage issue, and asked if CHCCS hopes to
18 bring some of these contracted services in house.
19 Todd LoFrese said this analysis is currently being conducted, and this information will be
20 provided to the BOCC when completed.
21 Commissioner Marcoplos asked if CHCCS was able to find numerous vendors that
22 provided the living wage.
23 Todd LoFrese said yes.
24 Commissioner Marcoplos asked if the employers provided that alternate wage only
25 because CHCCS requested it, or if these employers regularly pay a living wage.
26 Todd LoFrese said he does not know if the employers pay a living wage across the
27 board.
28 Chair Dorosin said he would be surprised if these vendors offered the living wage in
29 general, and assumes it is only offered due to CHCCS requiring it.
30 Chair Dorosin asked if any of the contracted firms provide health insurance.
31 Todd LoFrese said he knows one contractor does.
32 Chair Dorosin asked if the number of contracted positions is known.
33 Todd LoFrese said about 150.
34 Chair Dorosin referred to the expansion slide, and asked if transportation safety could
35 be clarified.
36 Todd LoFrese said this is related to transportation operations and the buses. He said
37 there are two key elements: to provide two positions to back up for redundancy; and provide
38 families with access to the bus GPS system, for real time bus updates and alerts.
39 Todd LoFrese said the district's activity buses, which are not provided or maintained by
40 the State, are falling in disrepair, and this funding would provide an in-house mechanic.
41 Chair Dorosin said it would be helpful to have some sub-headings as to what these line
42 items contain in their continuation budget.
43 Commissioner Price asked if the source for the Pre-K tuition funds could be clarified.
44 Todd LoFrese said pre-K is a combination of EC students, students receiving federal or
45 state funds, and tuition paying families. He said these funds come from those parents paying
46 tuition for their child to attend the pre-K program. He said there was a surplus in this year's
47 tuition fees, and the budget reflects this revenue accordingly.
48 Commissioner Marcoplos asked if there is a status update on seat belts in the buses.
49 Todd LoFrese said the buses do not have seat belts on them.
50
8
1 • Orange County Schools (OCS), Pg. 147 & 223
2 Rhonda Rath, OCS Chief Financial Officer, made the following PowerPoint presentation:
3
4 ORANGE COUNTY SCHOOLS
5 2017-18 BUDGET REQUEST
6
7 FY18 Student Enrollment Projection
8 • FY18 District Enrollment Projection: 8,166
9 - Includes DPI ADM projection of 7,544
10 - Includes 711 projected Charter Students
11 - Out-of-district students reduction (currently 89)
12 • Revenue at current p/p: $31,586,088
13
14 Expenses: Continuation Only
15 • MANDATED SALARY/BENEFIT INCREASES: $ 678,988
16 - Projected at 5% Certified; 3% Classified
17 • Hold harmless Revised Supplement Bands $1,801,619
18 • Charter School student growth (192 students) $ 730,148
19 • FEDERALLY FUNDED POSITIONS $ 86,500
20 - Salary & Benefit increases
21 • House Bill 13 impacts $ 780,000
22
23 (NOTE: Through continual review and efforts to ensure appropriate staff alignment with the
24 allotment formula, the preliminary number of positions needed for compliance with HB13, as
25 currently written, has been reduced from 12 to 3.5, consequently reducing the needed funding
26 from $780,000 to $180,500. The impact of this modification would reduce the per pupil
27 increase required from the original request of$405 to $322.)
28 Total: $4,077,255*
29
30 HOUSE BILL 13
31 • Modifies K-3 maximum individual class size and average class size
32 • Funded teacher/student allotment ratio may not exceed more than three students per
33 grade
34 • Class sizes reduced from 24 to between 19 and 21
35 • Maximum average will drop from 21 to between 16 & 18
36 • Through continued review and efforts to ensure appropriate staff alignment with the
37 allotment formula, the preliminary number of positions needed for compliance with
38 HB13, as currently written, have been reduced from 12 to 3.5
39
40 Expansion Request
41 • $104,760*: Supplement employee dental premiums at $20 per participant.
42
43 *Expansion request requires $12 per pupil increase in current per pupil
44
45 FY2018 Continuation/Expansion
46 • Continuation costs: $4,077,255
47 - $4,273 per pupil ($405 p/p increase)
48 • Expansion (Supplement Dental Premium) $ 104,760
49 --$12 p/p increase
50 • Total Additional Funds Requested: $4,182,015
9
1 • $4,285 per pupil ($417 p/p increase)
2
3 (NOTE: Through continual review and efforts to ensure appropriate staff alignment with the
4 allotment formula, the preliminary number of positions needed for compliance with HB13, as
5 currently written, has been reduced from 12 to 3.5, consequently reducing the needed funding
6 from $780,000 to $180,500. The impact of this modification would reduce the per pupil
7 increase required from the original request of$405 to $322.)
8
9 Fund Balance Appropriation
10 Fund Balance Appropriation approved for:
11 • $120,000: Universal Breakfast Service at K-5 schools
12 • $175,000: Elementary School Environmental Enhancement Program
13 • $165,000: Read to achieve full day camp for grades K-3
14 • $107,000: Academic full day camp for grades 4-5
15 • Total Fund Balance Appropriation: $567,000
16
17 Fund Balance Projection
18 • Projected Unassigned Fund Balance as of 6/30/17:
19 $1,000,000 to $1,300,000
20
21 Commissioner Marcoplos clarified that the total is $3.4 million, and asked if the
22 continuation and expansion could be identified.
23 Rhonda Rath said the continuation is $3.4 million, and the expansion is $104,000, which
24 totals $3.5 million.
25 Commissioner Jacobs asked if a copy of the revised PowerPoint presentation could be
26 provided to post on the County website.
27 Commissioner Jacobs asked if the total amount spent on elementary School Resource
28 Officers (SROs) could be identified.
29 Rhonda Rath said $180,000, which is included in their continuation budget.
30 Commissioner McKee asked Todd LoFrese if the CHCCS plan is to use part of its fund
31 balance.
32 Todd LoFrese said CHCCS BOE is recommending retaining its fund balance to address
33 capital projects.
34 Commissioner McKee said he never understood why the two school systems carry
35 different fund balances, and noted that CHCCS is holding $3 million over its targeted policy
36 amount.
37 Todd LoFrese said the CHCCS policy states that any fund balance should ideally be
38 used for one-time expenses, and the capital construction projects are critical, while rising
39 construction costs are very real. He said the additional fund balance will be needed to help
40 complete the capital construction projects.
41 Commissioner McKee said he hoped CHCCS can understand his conflict in knowing
42 there is a school bond coming forth that will prompt a tax increase. He said the BOCC will do
43 all that it can but the schools have a higher request than has ever previously been
44 accommodated.
45 Travis Myren made the following PowerPoint presentation:
46
47 Budget Work Session #1
48 Education and Outside Agencies
49 May 25, 2017
50 Southern Human Services Center
10
1
2 Durham Technical Community College
3 • Operating Costs (non-instructional) — page 147
4 Request Change
5 • Current expense $641,751 $12,823
6 • Recurring Capital $75,000 $0
7 • Debt Service $260,384 ($5,617)
8 • Total $977,135 $7,206
9 • Capital Investment Plan — page 148 of CIP
10 • Propose amendment to delay construction allocation to years 6 to
11 10 pending additional information
12 • County match for State bond funds to begin planning would remain
13 in Year 2 ($547,911)
14
15 • Orange Connect Scholarship Program — page 64
16 • $200,000 recommended appropriation for FY2017-18
17 • Funds annual scholarship of $1,000 per student
18 • Recent high school graduates and GED recipients qualify
19 • Paid through Article 46 Sales Tax revenue
20
21 School District Enrollment - charts
22
23 Recommended School Funding
24 • Current expense— page 147
25 • Recommended Increase - $3,544,435 (chart)
26 • Total School Funding — page 147
27 • Current expense $80,745,847
28 • Recurring/Operating Capital $3,000,000
29 • Debt Service $15,074,910
30 • Health and Safety $3,354,000
31 • Total $102,174,757
32 • 48.8% of General Fund Revenue (48.1% Target)
33 • Total Budgeted Students 20,232
34 • Total Per Pupil Allocation $3,991
35 • $123 Increase in Per Pupil from FY 2016-17
36
37 • Total Per Pupil Allocation History - graph
38 • Annual Changes in Per Pupil Allocation - graph
39 • $100 average annual increase since FY1984-85
40
41 Per Pupil Comparison - graph
42
43 Recommended School Funding
44 • FY2017-18 Capital Investment Plan — page 111 CIP
45 • Lottery Proceeds $1,356,362
46 • Article 46 Sales Tax $1,755,746
47 • Older School Improvements $1,000,000
48 • Long Range Capital $3,856,336
49 • Total $7,968,444
50 — Long Range Capital moved to CIP in FY2017-18
11
1 • Capital funds distributed by Average Daily Membership (ADM)
2 • Proposed amendments for Undesignated Fund Balance Policy
3 Change
4 — $1,300,000 for school capital improvements
5 — $250,000 for County operating capital
6 — $514,000 for Board amendments
7
8 Commissioner Rich asked if the long-range capital of$3.8 million could be clarified.
9 Bonnie Hammersley said those were the pay-as-you-go funds, and for the next two
10 years the County will be doing two-thirds GO bonds. She said the Davenport and Company
11 analysis recommended a financing payment, instead of cash from the operating budget. She
12 said this should be seamless to the schools, but is a method change in how the County pays for
13 these expenditures.
14 Commissioner Jacobs said the Board will do the best it can with funding the schools.
15 He said Orange County's actual effort in funding schools is number one in the State, as far as
16 counties go. He said Orange County has a thirty-year history of per pupil increases, with 2015
17 being the largest increase, and 2017 was the fifth largest increase.
18 Commissioner Jacobs said Orange County has been trying to shoulder the burden for
19 schools as much as it can, and will continue to do so to the best of its ability. He said next year
20 the County will need to start funding school bonds, which will make for an interesting decision
21 process.
22 Commissioner Marcoplos asked if the undesignated fund balance can only go toward
23 one-time expenditures.
24 Bonnie Hammersley said yes, that is a best practice.
25 Commissioner Marcoplos asked if there is any way that some of this money could be
26 used for continuation budgets.
27 Bonnie Hammersley said if there are one time costs within the continuation budget, the
28 funds could be used. She said it is a challenge for the County and the schools to find one-time
29 expenses.
30 Chair Dorosin said the recent change in the County's fund balance policy would provide
31 additional funds to the schools' capital improvements, in the amount of $1.3 million.
32 Commissioner Marcoplos asked if the $1.3 million will be part of this year's school
33 budget, or added to bond funds.
34 Bonnie Hammersley said there are eligible uses for these funds, such as: facility
35 improvements, buses, furniture, etc. She said the County will follow the same process as last
36 year regarding amendments. She said if the Board wants to make changes, it can do so.
37 Chair Dorosin said these funds can be spent on the ongoing deferred maintenance that
38 led to the need for the bond. He said the $1.3 million is a drop in the bucket, but the
39 maintenance work must begin.
40
41 2. Discussion of Outside Agencies Funding for FY 2017-18, Pgs. 428-439
42 Bonnie Hammersley made the following PowerPoint presentation:
43
44 COUNTY MANAGER
45 FY2017-18 RECOMMENDED BUDGET
46 Outside Agency Funding Requests
47
48 Bonnie Hammersley reviewed the handouts for this item. She said all outside agencies
49 came to meet with staff from the Manager's office, which was very helpful for the budget
50 process, as well as future planning. She said she is especially excited about opportunities for
12
1 increased collaboration between outside agencies, and staff will be working on this over the
2 next year.
3
4 Outside Agency funding - graphs of score cards (pages 1-7)
5
6 Commissioner Jacobs asked if every agency that made a request received funding.
7 Bonnie Hammersley said yes.
8 Commissioner Rich asked if the highest score is 30.
9 Bonnie Hammersley said the highest score is 100.
10
11 Outside Agency Funding
12 Application Score % Requested Increased Funding
13 100-90 50%
14 89-90 30%
15 79-0 15%
16
17 Commissioner Dorosin asked if there was a standard applied to new funding requests.
18 Bonnie Hammersley said the new funding requests followed the same score card, with
19 the exclusion of the results section. She said these requests could have a high score of 75,
20 which equated to a score of 90-100 with existing requests.
21 Chair Dorosin asked if the highest percentage that a new agency request could receive
22 is 50%.
23 Bonnie Hammersley said yes.
24 Chair Dorosin asked if the highest amount received by existing funded agencies
25 requests was 50% of their requested increase (from last year).
26 Bonnie Hammersley said yes.
27 Chair Dorosin asked if the agencies knew these breakdowns before submitting
28 requests.
29 Bonnie Hammersley said no, but previous Board discussions regarding formulaic
30 breakdowns were considered. She said the advisory boards took time to consider and score
31 the agencies, and had heard frustration that these efforts were not taken into account in the
32 decision-making. She said staff decided to make value of the advisory boards' efforts this year.
33 She said if the Board is comfortable with this practice, then outside agencies would be made
34 aware of this formula in advance next year.
35 Bonnie Hammersley said next year she would like to see points given to agencies for
36 collaboration.
37 Chair Dorosin asked if the spreadsheet in the book identifies the recommended
38 amounts.
39 Bonnie Hammersley said no. She said the goal of the book was to give the Board an
40 overview. She said this is the first year that staff has put together a book, and there are
41 corrections that need to be made in the book.
42 Chair Dorosin said there is an anomaly built into the process, which is an agency that
43 thought to be more conservative in their request will only get half of that request, while an
44 agency that requested more will get more; assuming scoring is equal.
45 Commissioner McKee agreed with Chair Dorosin, and said he appreciated the
46 opportunity for fine-tuning the process as it goes forward. He said he is glad that collaboration
47 will be encouraged, and would like to see duplication discouraged.
48 Bonnie Hammersley said that is the intent of the group meetings this summer about
49 reviewing and evaluating this process.
50
13
1 Outside Agencies Funding Requests - page 9
2 * First time request for funding
3
4 Arts - Recommended Funding - $32,710
5 • Hillsborough Arts Council - pg. 1
6 > Requested Increase- $4,500 Recommended- $2,250 (50%) = $9,750
7 • * Kidzu Children's Museum - pg. 2
8 > Funding Request- $20,919 Recommended- $10,460 (50%) = $10,460
9 • The ArtsCenter- pg. 3
10 > Requested Increase- $5,000 Recommended- $2,500 (50%) = $12,500
11
12 Community Services - Recommended Funding - $163,895
13 • Bridge II Sports - pg. 5
14 > Requested Increase- $1,250 Recommended- $188 (15%) = $5,563
15 • Historic Hillsborough Commission - pg. 6
16 > Requested Increase- $1,143 Recommended- $171 (15%) = $9,028
17 • Historical Foundation - pg. 7
18 > Requested Increase- $660 Recommended- $99 (15%) = $6,699
19 • Interfaith Council - pg. 8
20 > Requested Increase- $0 Recommended- $50,000
21 • Marian Cheek Jackson Center- pg. 9
22 > Requested Increase- $2,500 Recommended- $1,250 (50%) = $11,250
23 • WCOM-LP Radio - pg. 10
24 > Requested Increase- $0 Recommended- $1,000
25 • * Tides Center- pg. 11
26 > Funding Request- $5,000 Recommended- $750 (15%) = $750
27 • Triangle Bikeworks - pg. 12
28 > Requested Increase- $4,000 Recommended- $1,200 (30%) = $2,200
29 • El Centro Hispano- pg. 13
30 > Requested Increase- $6,190 Recommended- $3,095 (50%) = $31,905
31 • El Futuro, Inc- pg. 14
32 > Requested Increase- $7,500 Recommended- $3,750 (50%) = $31,250
33 • Chapel Hill/Carrboro Human Rights Center dba Refugee Community Partnership- pg.
34 15
35 > Requested Increase- $13,500 Recommended- $6,750 (50%) = $8,750
36 • Orange County Partnership for Young Children - pg. 16
37 > Requested Increase- $4,000 Recommended- $2,000 (50%) = $5,500
38
39 Commissioner Rich asked if an application was still required, even if an agency was not
40 requesting an increase in funding.
41 Bonnie Hammersley said yes, an application was still submitted.
42 Chair Dorosin said this process is very helpful. He asked if an application scores a zero,
43 is the agency still eligible for 15% of its request.
44 Bonnie Hammersley said yes, but the lowest score was in the 60s. She said the scoring
45 criteria may be more closely scrutinized in that regard. She said all these agencies provide
46 value to the County, but some fail to submit strong applications. She said all are worthy of
47 some funding, and the County can work with agencies to submit stronger applications in the
48 future.
49 Commissioner Jacobs said it would be helpful to differentiate FY 2017-18 from the past
50 two years, and to add one more column for percent of increase and the amount of increase.
14
1 Commissioner Price said it would be helpful for some of the performance measures to
2 be more consistent.
3
4 Food/Nutritional Services - Recommended Funding - $125,291
5 • Chapel Hill/Carrboro Meals on Wheels - pg. 17
6 > Requested Increase- $0 Recommended- $15,000
7 • Farmer Foodshare - pg. 18
8 > Requested Increase- $7,500 Recommended- $3,750 (50%) = $6,250
9 • Orange Congregations in Missions - pg. 19
10 > Requested Increase- $42,000 Recommended- $21,000 (50%) = $71,415
11 • Orange County Food Council - pg. 20
12 > Requested Increase- $28,970 Recommended- $4,346 (15%) = $20,376
13 • * St Joseph CME Church - pg. 21
14 > Funding Request- $7,500 Recommended- $3,750 (50%) = $3,750
15 • Table - pg. 22
16 > Requested Increase- $7,000 Recommended- $3,500 (50%) = $8,500
17
18 Health Agencies - Recommended Funding - $163,550
19 • Compass Center for Women and Families - pg. 23
20 > Requested Increase- $1,400 Recommended- $700 (50%) = $65,200
21 • Duke Homecare & Hospice- pg. 24
22 > Requested Increase- $200 Recommended- $100 (50%) = $1,100
23 • Orange County Disability Awareness Council - pg. 25
24 > Requested Increase- $2,500 Recommended- $1,250 (50%) = $8,250
25 • Orange County Rape Crisis Center- pg. 26
26 > Requested Increase- $35,000 Recommended- $17,500 (50%) = $52,500
27 • Piedmont Health Services, Inc. - pg. 27
28 > Requested Increase- $11,000 Recommended- $5,500 (50%) = $16,500
29 • Planned Parenthood South Atlantic- pg. 28
30 > Requested Increase- $0 Recommended- $20,000 = $20,000
31
32 Housing Agencies - Recommended Funding - $284,103
33 • Community Empowerment Fund - pg. 29
34 > Requested Increase- $12,500 Recommended- $6,250 (50%) = $13,750
35 • Community Home Trust- pg. 30
36 > Requested Increase- $5,327 *Recommended- $5,327 = $205,353
37 • Recommended increase based on BOCC adopted formula
38 • EmPOWERMENT- pg. 31
39 > Requested Increase- $5,000 Recommended- $2,500 (50%) = $27,500
40 • Habitat for Humanity- pg. 32
41 > Requested Increase- $25,000 Recommended- $12,500 (50%) = $37,500
42
43 Human Services - Recommended Funding - $48,213
44 • Child Care Services Association - pg. 33
45 > Requested Increase- $35,000 Recommended- $5,250 (15%) = $5,250
46 • Orange County Literacy Council - pg. 34
47 > Requested Increase- $2,000 Recommended- $600 (30%) = $15,600
48 • Orange County Living Wage - pg. 35
49 > Requested Increase- $3,250 Recommended- $975 (30%) = $17,725
50 • The Exchange Club Child Abuse Prevention Ctr- pg. 36
15
1 ➢ Requested Increase- $6,925 Recommended- $3,463 (50%) = $9,638
2
3 Commissioner Jacobs suggested adding contact information for these organizations.
4
5 Juvenile/Adult Justice Services-Recommended Funding- $111,375
6 • Behavioral Insights, Inc- pg. 37
7 ➢ Requested Increase- $36,000 Recommended- $5,400 (15%) = $9,400
8 ➢ Keying error in book- technical amendment will be submitted
9 • Boomerang Youth - pg. 38
10 ➢ Requested Increase- $3,450 Recommended- $1,725 (50%) = $11,725
11 • Dispute Settlement Center- pg. 39
12 ➢ Requested Increase- $3,000 Recommended- $1,500 (50%) = $81,500
13 • Volunteers for Youth - pg. 40
14 ➢ Requested Increase- $2,500 Recommended- $1,250 (50%) = $8,750
15
16 Mental Health - Recommended Funding - $300,300
17 • Club Nova - pg. 41
18 ➢ Requested Increase- $25,000 Recommended- $12,500 (50%) = $107,500
19 • Freedom House- pg. 42
20 ➢ Requested Increase- $2,000 Recommended- $1,000 (50%) = $36,000
21 • Kidscope - pg. 43
22 ➢ Requested Increase- $0 Recommended- $75,000 = $75,000
23 • OE Enterprises, Inc. - pg. 44
24 ➢ Requested Increase- $6,900 Recommended- $3,450 (50%) = $54,550
25 • The Arc of the Triangle - pg. 45
26 ➢ Requested Increase- $1,500 Recommended- $450 (30%) = $6,450
27 • The Art Therapy Institute - pg. 46
28 ➢ Requested Increase- $2,000 Recommended- $300 (15%) = $3,300
29 • Voices Together- pg. 47
30 ➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $17,500
31
32 Senior Services - Recommended Funding - $76,500
33 • A Helping Hand - pg. 49
34 ➢ Requested Increase- $3,000 Recommended- $1,500 (50%) = $6,500
35 • Charles House- pg. 50
36 ➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $22,500
37 • * Orange County Rural Alliance- pg. 51
38 ➢ Funding Request- $25,000 Recommended- $12,500 (50%) = $12,500
39 • Senior Care of Orange County- pg. 52
40 ➢ Requested Increase- $10,000 Recommended- $5,000 (50%) = $35,000
41
42 Youth Services - Recommended Funding - $48,589
43 • Big Brother& Big Sisters of the Triangle- pg. 53
44 ➢ Requested Increase- $6,000 Recommended- $1,800 (30%) = $5,800
45 ➢ Keying error in book- technical amendment will be submitted
46 • Boys & Girls Club of Eastern Piedmont- pg. 54
47 ➢ Requested Increase- $5,000 Recommended- $2,500 (50%) = $7,500
48 • *Chapel Hill-Carrboro Public School Foundation - pg. 55
49 ➢ Funding Request- $1,125 Recommended- $563 (50%) = $563
50 • Ligo Dojo of Budo Karate, Inc. - pg. 56
16
1 ➢ Requested Increase— $2,000 Recommended— $1,000 (50%) = $3,000
2 • * Movement of Youth — pg. 57
3 ➢ Funding Request— $134,750 Recommended— $20,213 (15%) = $20,213
4
5 Youth Services — Recommended Funding - $48,589
6 • Piedmont Wildlife Center— pg. 58
7 ➢ Requested Increase— $6,500 Recommended— $975 (15%) = $4,475
8 • Youth Community Project— pg. 59
9 ➢ Requested Increase— $15,250 Recommended— $2,288 (50%) = $7,038
10
11 Commissioner Rich said she liked this format.
12 Commissioner McKee said he appreciated the Manager's willingness to fine-tune this
13 document.
14 Chair Dorosin said if any Commissioner wanted to make changes to please copy the full
15 Board by email.
16 Commissioner Jacobs said he will be suggesting increases for Planned Parenthood and
17 Senior Care.
18 Chair Dorosin asked if all agencies must be a 501(c) 3.
19 Bonnie Hammersley said yes and noted that the community centers are now included in
20 the budget for the Department of Environment, Agriculture, Parks and Recreation.
21 Commissioner McKee said there is a situation with Cardinal Innovations and a group
22 home in Hillsborough. He asked if staff could help in this situation.
23 Bonnie Hammersley said she is already working on this issue.
24 Commissioner McKee said there are also local issues with Cardinal Innovations itself.
25 Commissioner Price said she received an email from Cardinal Innovations today, and
26 has forwarded this to the Manager.
27
28 3. Adjournment
29
30 A motion was made by Commissioner Price, seconded by Commissioner Jacobs to
31 adjourn the meeting at 9:19 p.m.
32
33 VOTE: UNANIMOUS
34
35 Mark Dorosin, Chair
36
37 Donna Baker
38 Clerk to the Board