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Home My WebLink AboutORD-2017-007 Ordinance approving Budget Amendment #7 for Fiscal Year 2016-17 1 ORD-2011-001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 21, 2017 Action Agenda Item No. 8-c SUBJECT: Fiscal Year 2016-17 Budget Amendment #7 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment I. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary Attachment 3. Letter of Request from Efland Volunteer Fire Department Attachment 4. Letter of Request from New Hope Volunteer Fire Department PURPOSE: To approve budget ordinance amendments for fiscal year 2016-17. BACKGROUND: Department of Social Services 1. The Department of Social Services has received notification of additional funds in the following programs: • Smart Start Subsidized Child Care program — receipt of $128,197 in quarterly allocation from the N.C. Division of Child Development and Early Education. This brings the total budgeted funds to $755,395 in FY 2016-17, compared to $778,232 in FY 2015-16. These funds will be used to pay program funds directly to childcare providers. • Child Day Care program - receipt of $755,577 in quarterly allocation from the N.C. Division of Child Development and Early Education. This brings the total budgeted funds to $4,717,155 in FY 2016-17, compared to $3,937,277 in FY 2015-16. These additional funds will be used to provide childcare services and subsidies to low-income families. 2 This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. To promote self-sufficiency to low income families by providing the Day Care funding necessary for continued employment, school enrollment, or training activities. Department of Environment, Agriculture, Parks & Recreation 2. The Department of Environment, Agriculture, Parks & Recreation (DEAPR) anticipates $7,548 in additional revenue for Summer camps. Due to demand, DEAPR will open more spaces for participants. These funds will be used for cost associated with: seasonal staff, contracted services, and supplies associated with the camp. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Ensure a community network of basic human services and infrastructure that maintains, protects, and promotes the wellbeing of all County residents. Department of Aging 3. The Department on Aging anticipates additional revenue for the following programs: • Medicare Improvements for Patients and Providers Act (MIPPA) — receipt of $1,750 from the N.C. Department of Insurance, through the Triangle J Area Agency on Aging. These funds will be used for outreach on services available through the Senior Health Insurance Information Program (SHIIP) and low income subsidy programs. • Senior Health Insurance Information Program (SHIIP) — receipt of $3,441 from the N.C. Department of Insurance. This is a volunteer driven program that focuses on annual re-enrollment of insurance and helping seniors to better understand their benefits. These funds will be used for recruitment and training of volunteers to help seniors better understand Medicare and aspects related to it. 3 This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Economic self-sufficiency by supporting the trained volunteers who counsel Medicare beneficiaries and caregivers about Medicare, Medicare supplements, and other health insurance issues. Health Department 4. The Health Department has received notification of the following additional funds: • Delta Dental Smile Grant — receipt of an additional $2,000 from the Delta Dental Foundation 2016 Smiles for Kids Grant Award. These funds will be used to provide for the placement of tooth sealants for low-income children in Orange County Schools. • Minority Diabetes Prevention Program - receipt of an additional $7,125 from the Minority Diabetes Prevention Program grant funds. These funds will be used to offset salary and benefits costs for an existing position, which will serve as a Life Style coach for participants in the Diabetes Prevention programs. This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Animal Services Department 5. The Animal Services Department has received notification of the following additional funds: • Community Giving Fund — receipt of an additional $2,750 from the Community Giving Fund. These funds will be used to help fund the public arts projected entitled "Art for Animals". This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this agenda item. 4 Efland Volunteer Fire Department 5. The Efland Volunteer Fire Department has requested a portion ($80,000) of the district's available unassigned fund balance to be used to help offset the cost of replacing its twenty-six year old Tanker totaling $292,000. With this appropriation, approximately $5,350 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $80,000 from the district's fund balance for the above stated purposes. (See Attachment 1, column 6 and Attachment 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. New Hope Volunteer Fire Department T The New Hope Volunteer Fire Department has requested a portion ($32,000) of the district's available unassigned fund balance to be used to install an exhaust extraction system at Station #2 to improve the air quality for the volunteers, paid staff, and emergency Services staff that are stationed there. This system will reduce hazardous vehicle exhaust emissions in the fire station when vehicles leave and enter the building. With this appropriation, approximately $57,750 remains in the district's unassigned fund balance. This budget amendment provides for the appropriation of $32,000 from the district's fund balance for the above stated purposes. (See Attachment 1, column 7 and Attachment 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2016-17 General Fund budget by $919,598, and the Fire Districts Fund budget by $112,000. RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance amendments for fiscal year 2016-17. Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 5 #1 Social Services- #7 New Hope receipt of additional #2 DEAPR-additional 06 Efland Volunteer Volunteer Fire (5128,197)funds for revenue($x,848)from #3 Aging-additional #4.Health Department- #5.Animal Services- Fire Department- Department-Request Encumbrance Budget as Amended Smart Start SubsidLzed Summer ramps for revenue($1,750)from additional funds from receipt of add'€banal Request of U of Fund of Use of Unassigned Budget as Amended Original Budget Garry Forwards Budget as Amended Through BOA#6-A Child Care Program additional participant NCDDUT3CDG and Delta Dental and Community�aiv[Flg balance 4$80,0p0)to Fund Balance Through BOA#7 and Child Day Care Openings,to cover ($3,441)from NCDDI Minority Diabetes Funds for"Art for help offset the cost of ($32,000)to he used to g Program funds supplies and staff for SHIIP program Prevention Program Animals"protect replacing their twenty- install an exhaust ($788,871) six year old Tanker extraction system at their Station#2 General Fund Revenue Property Taxes $ 149,498,811 $ - $ 149,498,811 $ 149,498,811 $ - $ - $ - $ - $ - $ - $ 149,498,811 Sales Taxes $ 22,066,641 $ - $ 22,066,641 $ 22,066,641 $ - $ - $ - $ - $ - $ - $ 22,066,641 License and Permits $ 328,000 $ - $ 328,000 $ 328,000 $ - $ - $ - $ - $ - $ - $ 328,000 Intergovernmental $ 15,787,579 $ - $ 15,787,579 $ 20,830,112 $ 894,874 $ - $ - $ - $ - $ - $ 21,724,986 Charges for Service $ 11,681,503 $ - $ 11,681,503 $ 11,897,159 $ - $ 7,648 $ 5,191 $ 9,125 $ - $ - $ - $ 11,919,123 Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ - $ - $ - $ - $ - $ - $ 155,000 Miscellaneous $ 886,734 $ 886,734 $ 1,046,823 $ 2,760 $ 1,049,583 Transfers from Other Funds $ 2,712,600 $ 2,712,600 $ 2,740,320 $ 2,740,320 Fund Balance $ 12,726,944 $ 12,726,944 $ 12,758,209 $ 12,758,209 Total General Fund Revenues $ 215,843,812 $ - $ 215,843,812 $ 221,321,075 $ 894,874 $ 7,648 $ 5,191 $ 9,125 $ 2,760 $ - $ - $ 222,240,673 Expenditures Support Services $ 14,058,009 $ - $ 14,058,009 $ 14,073,239 $ - $ - $ - $ - $ - $ - $ 14,073,239 General Government $ 20,933,253 $ - $ 20,933,253 $ 20,938,253 $ - $ - $ - $ - $ - $ - $ 20,938,253 Community Services $ 13,654,700 $ - $ 13,654,700 $ 13,825,242 $ - $ 7,648 $ - $ 2,760 $ - $ - $ 13,835,650 Human Services $ 37,249,977 $ - $ 37,249,977 $ 41,468,458 $ 894,874 $ - $ 5,191 $ 9,125 $ - $ - $ - $ 42,377,648 Public Safety $ 24,596,946 $ - $ 24,596,946 $ 24,636,946 $ - $ - $ - $ - $ - $ - $ 24,636,946 Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ - $ - $ - $ - $ - $ - $ 99,631,723 Transfers Out $ 5,719,204 $ 5,719,204 $ 6,747,214 $ 6,747,214 Total General Fund Appropriation $ 215,843,812 $ - $ 215,843,812 $ 221,321,075 $ 894,874 $ 7,648 $ 5,191 $ 9,125 $ 2,760 $ - $ - $ 222,240,673 $ $ $ $ $ $ $ $ $ $ $ $ Fire District Funds Revenues Property Tax $ 5,312,736 $ 5,312,736 $ 5,312,736 $ 5,312,736 Intergovernmental $ - $ - $ - $ Investment Earnings $ 669 $ 669 $ 669 $ 669 Appropriated Fund Balance $ 15,000 $ 15,000 $ 60,000 $ 80,000 $ 32,000 $ 172,000 Total Fire Districts Fund Revenue $ 5,328,405 $ - $ 5,328,405 $ 5,373,405 $ - $ - $ - $ - $ 80,000 $ 32,000 $ 5,485,405 Expenditures Remittance to Fire Districts I$ 5,328,405 I I$ 5,328,405 I$ 5,373,405 I I I I I I$ 80,000 I$ 32,000 I$ 5,485,405 1 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2016-17 General Fund Budget Summary Original General Fund Budget $215,843,812 Additional Revenue Received Through Budget Amendment#7 (March 21, 2017) Grant Funds $475,245 Non Grant Funds $5,890,351 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $31,265 Total Amended General Fund Budget $222,240,673 Dollar Change in 2016-17 Approved General Fund Budget $6,396,861 Change in 2016-17 Approved General Fund Budget 2.96% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 875.750 Original Approved Other Funds Full Time Equivalent Positions 89.450 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2016-17 965.200 Attachment 3 7 , EFLOID Efland Volunteer Fire Department PO Box 39 Efland North Carolina 27243 A r (919)7324941 ' A D •Pk: : •Y ."n.a�S'�`'."„':''F'm?:..�?sir•• February 10, 2017 To: Orange County Board of Commissioners Subject: Fund Balance Efland Fire Department is replacing our 26 year old tanker(141) and has ordered a new 4Guys tanker at a cost of 292,000 dollars. We are requesting the release of the 80,000 dollars that is being held for us in a fund balance to offset the purchase of this unit. Respectfully submitted, 4,,,,ip 13/a nie McAdams -, ty- . f' President Efland Volunteer Fire Board Of Directors Attachment 4 Street Address(Station 1): Mailing Address: 1 401 0 2 Whitfield Road P.O.Box 16484 U Chapel Hill,NC 27514 Chapel Hill,NC 27516 ' Phone:(919)493-1001 www.newhopefire.com 4.0kgs 1, 6asommvnism 1 Fax: (919)419-0241 Ne ,i„' Hope Vit11,,!Inteer Fire .1 epartment of ,40 range County 9 Inc. February 13, 2017 Mr. Paul Laughton Orange County Financial Services P.O. Box 8181 Hillsborough, NC 27278 Dear Paul, The New Hope Volunteer Fire Department is requesting $32,000 in funds from our fund balance. We are going to install a Plymovent Exhaust Extraction System at our station 2 to improve the air quality for our volunteers, paid staff and Emergency Services staff that are stationed there. This system will reduce hazardous vehicle exhaust emissions in the fire station when vehicles leave and enter the building. Please contact me if you need additional information by email at: hcpyor4, :,,D3117::Lng:TNNIA)fjuspril. Thank you for your assistance with this request Sincerely, , Howard Pratt, President