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Home My WebLink AboutORD-2017-009 Ordinance approving Budget Amendment #8 for Fiscal Year 2016-17 1 ORD-2017-009 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 18, 2017 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2016-17 Budget Amendment #8 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget ordinance amendments for fiscal year 2016-17. BACKGROUND: Department of Economic Development 1. Visitors Bureau: The Visitors Bureau is leading a partnership with the towns of Chapel Hill, Carrboro, and Hillsborough, Visit NC, and the Tryon Equestrian Center to showcase the best of Orange County to the North American Travel Journalist Association (NATJA). The NATJA is one of the largest professional associations of travel writers, photographers, editors, bloggers and tourism professionals, with 70-100 travel journalists expected to be hosted by Orange County for the Association's conference. The conference dates are May 16-19, 2017. The Visitors Bureau has received sponsorships from towns of Chapel Hill, Carrboro, and Hillsborough, Visit NC, and the Tryon Equestrian Center totaling $17,250. Funds will be used to provide transportation, food, and a portion of lodging for participants on a tour of Orange County. This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 2 Emergency Services Department 2. The Emergency Services Department has received the following additional revenues: • Donations — the department has received a donation of $5,000 from the estate of a resident to be used for the department. The funds will be used to purchase additional supplies. • FEMA Reimbursement — the department has received $9,441 in reimbursement funds from the Federal Emergency Management Agency (FEMA) for costs incurred during a deployment to Robeson County for Hurricane Matthew recovery efforts. These funds will be used to cover the actual costs incurred for that event. • Everbridge Mass Notification System — the department has received $16,636 from the Towns of Chapel Hill and Carrboro and Orange Water and Sewer Authority (OWASA) for their respective shares of the Everbridge Mass Notification System. This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Health Department 3. The Health Department has received an additional $15,000 from the North Carolina Division of Public Health to fund the costs of a contract Audiologist for Orange County. This budget amendment provides for the receipt of these additional funds in FY 2016-17. (See Attachment 1, column 3) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 3 Sheriff's Office 4. The Sheriffs Office has received donations totaling $5,150. These funds will be used to purchase emergency response and community outreach equipment. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Human Services — Non Departmental 5. At its April 4, 2017 meeting, the Board of County Commissioners approved funding totaling $79,628 from available Social Justice reserve funds to support local community-based agencies (El Centro Hispano, Refugee Community Partnership, and Refugee Support Center) providing expanded services to immigrants and refugees. With this appropriation, $270,372 remains available in Social Justice reserve funds for FY 2016-17. This budget amendment provides for the use of available Social Justice reserve funds of $79,628 for the above stated purpose. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2016-17 General Fund budget by $51,227, and the Visitors Bureau Fund budget by $17,250. RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance amendments for fiscal year 2016-17. Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 4 #5.BOCC approved appropriation from Social Justice reserve #1 Economic funds($79,628)for Development-Visitors #2.Emergency #4.Receipt of immigrant and refugee Bureau-receipt of Services-Estate Donations($5,150)to support services Donation,Hurricane the Sheriffs Office to Original Budget Encumbrance Budget as Amended Budget as Amended funds($17,250)in Matthew recovery #3.Health Department- purchase community provided by three(3) Budget as Amended Carry Forwards Through BOA#7 sponsorships for assistance Contract Audiologist outreach and local community-based Through BOA#8 hosting North American us agencies(Note:There Travel Journalist reimbursement,Mass emergency response no net change by Association(NATJA) Notifcation System equipment expenditure functional area,since funds are accounted for within the same function) General Fund Revenue Property Taxes $ 149,498,811 $ - $ 149,498,811 $ 149,498,811 $ - $ - $ - $ - $ - $ 149,498,811 Sales Taxes $ 22,066,641 $ - $ 22,066,641 $ 22,066,641 $ - $ - $ - $ - $ - $ 22,066,641 License and Permits $ 328,000 $ - $ 328,000 $ 328,000 $ - $ - $ - $ - $ - $ 328,000 Intergovernmental $ 15,787,579 $ - $ 15,787,579 $ 21,724,986 $ - $ 26,077 $ 15,000 $ - $ - $ 21,766,063 Charges for Service $ 11,681,503 $ - $ 11,681,503 $ 11,919,123 $ - $ - $ - $ - $ - $ 11,919,123 Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ - $ - $ - $ - $ - $ 155,000 Miscellaneous $ 886,734 $ 886,734 $ 1,049,583 $ 5,000 $ 5,150 $ 1,059,733 Transfers from Other Funds $ 2,712,600 $ 2,712,600 $ 2,740,320 $ 2,740,320 Fund Balance $ 12,726,944 $ 12,726,944 $ 12,758,209 $ 12,758,209 Total General Fund Revenues $ 215,843,812 $ - $ 215,843,812 $ 222,240,673 $ - $ 31,077 $ 15,000 $ 5,150 $ - $ 222,291,900 Expenditures Support Services $ 14,058,009 $ - $ 14,058,009 $ 14,073,239 $ - $ - $ - $ - $ - $ 14,073,239 General Government $ 20,933,253 $ - $ 20,933,253 $ 20,938,253 $ - $ - $ - $ - $ - $ 20,938,253 Community Services $ 13,654,700 $ - $ 13,654,700 $ 13,835,650 $ - $ - $ - $ - $ - $ 13,835,650 Human Services $ 37,249,977 $ - $ 37,249,977 $ 42,377,648 $ - $ - $ 15,000 $ - $ - $ 42,392,648 Public Safety $ 24,596,946 $ - $ 24,596,946 $ 24,636,946 $ - $ 31,077 $ - $ 5,150 $ - $ 24,673,173 Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ - $ - $ - $ - $ - $ 99,631,723 Transfers Out $ 5,719,204 $ 5,719,204 $ 6,747,214 $ 6,747,214 Total General Fund Appropriation $ 215,843,812 $ - $ 215,843,812 $ 222,240,673 $ - $ 31,077 $ 15,000 $ 5,150 $ - $ 222,291,900 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Visitors Bureau Fund Revenues Occupancy Tax $ 1,212,706 $ 1,212,706 $ 1,321,609 $ 1,321,609 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 232,590 $ 232,590 $ 239,230 $ 239,230 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ - $ - $ - $ 17,250 $ 17,250 Appropriated Fund Balance $ 151,277 $ 151,277 $ 401,277 $ 401,277 Total Revenues $ 1,597,173 $ - $ 1,597,173 $ 1,962,716 $ 17,250 $ - $ - $ - $ - $ 1,979,966 Expenditures (Community and Environment I$ 1,597,173 I I$ 1,597,173 I$ 1,962,716 I$ 17,250 I I I I I$ 1,979,966 1 Attachment 2 5 Year-To-Date Budget Summary Fiscal Year 2016-17 General Fund Budget Summary Original General Fund Budget $215,843,812 Additional Revenue Received Through Budget Amendment#8 (April 18, 2017) Grant Funds $475,245 Non Grant Funds $5,941,578 Technical Amendment to General Fund - Fund Balance for Anticipated establish the Community Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Apr Fund (BOA#2); reduce Fund Balance lann ce ece Cover Anticipated and Unanticipated by$68,735 related to the Jail Expenditures $31,265 Services Case Management Total Amended General Fund Budget $222 291 900 program expenditures(BOA g #3) Dollar Change in 2016-17 Approved General Fund Budget $6,448,088 % Change in 2016-17 Approved General Fund Budget 2.99% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Includes approval of four(4) Equivalent Positions 875.750 permanent part-time .50 FTE positions, and one(1) Original Approved Other Funds Full Time permanent part-time .375 Equivalent Positions 89.450 FTE position in DSS (BOA#3 Total Approved Full-Time-Equivalent A) Positions for Fiscal Year 2016-17 965.200