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HomeMy WebLinkAboutAgenda - 03-02-2006-5jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date March 2, 2006 Action Agenda Item No. SUBJECT: Budget Amendment #11 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3. Criminal Justice INFORMATION CONTACT: Donna Dean, (919) 245-2151 Partnership Program Grant Project Ordinance PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2005- 06,. BACKGRAUND: Department of Social Services The Department of Social Services has received notification from the State of additional LINKS funds of $2,852 to be used for the department's independent living program, This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management, This budget amendment provides for the receipt of these funds, and brings the budget for this program to $34,927 for fiscal year 2005-06. (Attachment 1, column #1) Animal Services 2, Following approval of the County's FY 2005-06 Annual Operating Budget, the County entered into an agreement with the Town of Chapel Hill to provide animal control and protection services and emergency animal rescue services (EARS), for the period beginning July 1, 2005 and ending June 30, 2006, for a total payment of $71,812. The County's 2005- 06 original budget included $66,820 in revenues from the Town of Chapel Hill for the services of animal control and EARS. This budget amendment provides for the increase of budgeted funds from Chapel Hill in the amount of $4,992 for the agreement ending June 30, 2006, (See Attachment 1, column #2) 2 nepartment on Aging 3. The Department on Aging has received donated funds totaling $2,330 this fiscal year for the Eldercare division's Frail Elderly Program. In addition, the program received $4,009 in donations during FY 2004-05, which were not included among the carry forwards that the Board of Commissioners approved on February 9, 2006, These funds will be used to assist at-risk older adults in maintaining their independent living. This budget amendment provides for the receipt of the $2,330 in donated funds during this fiscal year and provides for an appropriation of $4,009 from the County's fund balance to cover the carry forward amount. (See Attachment 1, column #3) Solid Waste Enterprise Fund 4. The Solid Waste Enterprise Fund has received funds of $825 from the Glass Packaging Institute. These funds will be used to help offset the cost of advertising in the Independent and Daily Tar Heel newspapers recognizing restaurants and bars that participate in the department's glass recycling program.. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) Orange/Chatham Justice Partnership Program 5. At its December 13, 2005 meeting, the Board of County Commissioners approved the receipt of Criminal Justice Partnership Program (CJPP) implementation grant funds totaling $163,914 from the NC Department of Correction. Orange County, as fiscal agent for the Orange-Chatham Justice Partnership Advisory Board (OCJP), was advised of the grant award in fall 2005 following the adjournment of the NC General Assembly and following the approval of the County's 2005-06 Annual Operating Budget, The County's 2005-06 original budget allocated $165,221 in grant funds from the NC Department of Correction for the CJPP, This budget amendment provides for the reduction of budgeted funds in the C.1PP grant account in the amount of $1,307. (See Attachment 3, Criminal Justice Partnership Program Grant Project Ordinance) 6, Orange County has been awarded C.1PP Reallocation funds in the amount of $3,750, available through June 16th, 2006, from the North Carolina Department of Correction. Orange County submitted the request for reallocated funds on behalf of Freedom House to be used for travel (for counselors) and equipment (2 laptops and 2 cell phones), This budget amendment provides for the receipt of these funds for the above stated purpose, (See Attachment 3, Criminal ,lustice Partnership Program Grant Project Ordinance) 7. At its December 13, 2005 meeting, the Board of County Commissioners approved the allocation of $19,739 from the Critical Needs Reserve to offset the state's reduction to the Pre-Trial Release Program. With the General Assembly's approval of fiscal year 2005-06 CJPP legislation there was a significant change. Prior to the new legislation, there was a 50 percent limitation on the amount of CJPP funding that could be allocated to pre-trial release programs. However, newly enacted legislation lowers the limit from 50 percent of total funding to 25 percent, This budget amendment provides for the release of $19,739 from the Critical Needs Reserve to offset the state's reduction to the Pre-Trial Release Program. With this appropriation, $188,428 remains available in the Critical Needs Reserve for fiscal year 2005-06. (See Attachment 1, column #7) 3 8. In fall 2005, following the adjournment of the NC General Assembly and following the approval of the County's 2005-06 Annual Operating Budget, the NC Department of Juvenile Justice and Delinquency Prevention notified the County of a 2,5 percent reduction in the formula funds for the County Juvenile Crime Prevention Council (JCPC) allocations. The Countys 2005-06 original budget allocated $291,463 in formula funds from the NC Department of Juvenile Justice and Delinquency Prevention for the JCPC. The 2.5 percent reduction in the formula funds resulted in an actual allocation of $283,951 from the Department of Juvenile Justice and Delinquency Prevention, This budget amendment provides for the reduction of budgeted funds in the JCPC account in the amount of $7,512, (See Attachment 1, column #8) 9. At its June 7, 2005 meeting, the Board of County Commissioners approved Chatham County's election to transfer an additional $12,177 in their North Carolina Department of Juvenile Justice and Delinquency Prevention funds to Orange County for the administration of services, These funds were applied to various agencies funded through the Orange Chatham Justice Partnership agreement during fiscal year 2004-05, These additional funds were again budgeted in the County's 2005-06 Annual Operating Budget. For fiscal year 2005-06, the County's original budget in the Chatham County Reimbursement Juvenile account is $17,194. The County's agreement with Chatham County provides for an intergovernmental transfer of $4,194 for the administration of services through the Orange Chatham Justice Partnership. This budget amendment provides for the decrease of budgeted funds in the Chatham County Reimbursement Juvenile account in the amount of $13,000. (See Attachment 1, column #9) 10. At its February 21, 2006 meeting, the Board of County Commissioners approved the allocation of $5,269 from the Critical Needs Reserve to fund a 30 percent match requirement to draw down state Juvenile Crime Prevention Council (JCPC) funds, The .1CPC approved funding far the Mental Health Association of Orange County far the amount of $45,585 to provide parent/family counseling to at-risk and adjudicated youth, The County's current contract with the Mental Health Association as an outside agency totals $2,000 and does not meet the 30 percent match requirement. An additional $5,269 is required to fulfill the state matching requirements, This budget amendment provides for the release of $5,269 from the Critical Needs Reserve to fulfill this requirement. With this appropriation, in addition to the above appropriation in item #7, $183,159 remains available in the Critical Needs Reserve for fiscal year 2005-06.. (See Attachment 1, column #10) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget and grant project ordinance amendments. y Eo Ea ¢x $u ge nOO c0 Uj °oU C~ D .: OO r8 a'~ R a F " N ti R F T & : a R o ° ° o d St A ^ a • ^ R R ~~ . ^ ^ ~kR~~ ~ k ~ ~ » & §n a 5*~P~6SS ~ p ' a ^~Lb~O~~ P a~¢$- ~+~+ c ^ ~p~~ 8 ¢a NNdS e » . . . , . ~ . 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N a n ` 0 9 ~~nu~m D o 9 v ~ ~.m > p N N ~ U V1 G O ~ O ~ O ~ °~ T ^ O UI ~ O _ N d N Q ~ w v ~ ~ ^ O N N a o ~ ~ m coo ~ O ~ h- ~ to 67 CO O u'~ CO ~ et fD N 00 7 cD d) ~- fA Y (p O ~ _ I- ~ m m o ~ LL ~ W N m N ~ ~ y m ~~- m ~ ~ Q F~ p ~ N L L ~ N ~ c N a _ _ ~ LL p -C W ~. m C c.9 ~ O ~ ~ ~ w U '~ ~ O ~ o U ~ N ~ ~N N ~ .~ '~ G O p + C L3. a o.d a ad a ° n- = Q p o U c `f m c Q o m C o. m Y ~ m C C j G j O p ~ O ' ~ ' o> ~ o> ~ ~o w ow ow Q ~ia° ATTACHMENT 3 Criminal Justice Partnership Program / Grant Project Ordinance (~ Project Number 29-7050 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership Program as awarded to Orange and Chatham Counties by the North Carolina Department of Corrections, The project will provide pre-trial release and substance abuse services to persons sentenced to intermediate sanctions. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent, The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the North Carolina Department of Corrections, Section 3. The following revenue is anticipated to be available to complete this project: Litetgovenunental (1994-95) $45,486 Intergoverunental (1995-96) $181,841 Lltetgovenunental (1996-97) $181,841 L~tergovermnental (1997-98) $181,841 Intergovernmental (1998-99) $181,841 Intergovernmental (1999-00) $181,841 fiitergovernmental (2000-O1) $207,941 Inter°governmental (2001-02) $225,441 Intergovernmental (2002-0.3) $205,502 Intergovervnental (200.3-04) $227,740 Intergovernmental (2004-OS) $207,721 Intergovennnental (2005-06) $237,437._. Totallntergovernnrental $2,266,47.3 Transfer from General Fund (2000-O1) $10,000 Transfer from General Fund (2001-02) $12,500 Transfer from General Fund (2002-03) $11,519 Transfer from General Fund (.2003-04) $11,519 Transfer from General Fund (2004-OS) $11,500 Transfer firom General Fund (2005-06) $11,500 Total Orange-CTratham G~iminal Jirstlce Partner°slripRevenue $2,.3.3.5,011 ATTACHMENT 3 Section 4. The following amount is appropriated for this project: Public Safety - Or-mrge-Chnthanr G iminal Justice Partner°slrip $2, 33.5, 011 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner, Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project, Section 8. Positions authorized through this grant project ordinance include: 1.0 Full-time equivalent Criminal Justice Program Coordinator Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2006. Subsequent funding is contingent upon the availability of grant funds.. Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program" grant project ordinances. Adopted this the 2nd day of March 2006.