HomeMy WebLinkAboutAgenda - 03-02-2006-5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 2, 2006
Action Agenda
Item No. 5-;
SUBJECT: Contract with Orange County Speedway -Emergency Medical Support Services
DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Contract Jack Ball or Mike Tapp, 919-644-3030
PURPOSE: To approve a contract with Orange County Raceway (OCR), Inc, to provide EMS
coverage at events and races at the Orange County Speedway during 2006,
BACKGROUND: For many years, Orange County has contracted with the owners of the
Orange County Speedway to provide EMS coverage at races and related events. In 2005, the
property underwent a change of ownership. Mr. Vance Agee was introduced by the Economic
Development Director at the October 18, 2005 Board of Commissioner meeting as the new
partner/Operations Manager of the Orange County Speedway.
Mr. Agee has been meeting with the County Fire Marshal, Building Inspector, Emergency
Management Deputy Director, and the Orange County Sheriff's Department to ensure that his
facility will meet the safety requirements of the North Carolina Statute governing this type of
operation, Mr. Agee has committed to following the requirements and has expended time,
funding, and energy in preparing for the racing season. There are approximately 20 races
scheduled for the 2006 season, The coverage staff consist of two ambulances, two paramedics,
and two emergency medical technicians at each race.. The ambulances are staffed with either
County EMTs or Rescue Squad members, and the paramedics are County staff.
The charge rates for this coverage are based on actual overtime cast plus equipment rate. The
charges are $75 per hour far a Paramedic vehicle, $30 per hour for an ambulance with
paramedic, $30 per hour for each EMT needed, and a 1 hour travel charge per vehicle, Races
are to begin March 11th, 2006,
FINANCIAL IMPACT: The rates charged will fully cover the County's direct and indirect costs
for personnel and vehicle use and no other impacts are anticipated.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract and
authorize the Chair to sign it, subject to final review by staff and the County Attorney,
a
STATE OF NORTFI CAROLINA
ORANGE COUNTY
This Contract dated ,between (the "Speedway") and
the County of Orange (the "County") for,joint and cooperative arrangements for the
provision of emergency medical services at certain Speedway events.
WITNESSETII
WHEREAS, the County and the Speedway propose to worlc,jointly on matters of
concern or interest; and
WHEREAS, certain events at the Speedway bring spectators to Orange County
to enjoy the events; and
WHEREAS, the provision of adequate ewer°gency medical care at such events is
a matter of mutual concern and interest to the Speedway and the County; and
WHEREAS, detailed,joint and cooperative arrangements with respect to such
events will nnrtually benef t the Speedway and the County; and
WHEREAS, the County and the Speedway desire to provide such cooperative
emergency medical care;
NOW THEREFORE, in consideration of the premises and the mutual covenants
and conditions set forth below, the Comity and the Speedway agree as follows:
The County agrees to provide emergency care providers certified at the
Emergency Medica] Technician and/or Paramedic level for events at the Speedway
as outlined in the Orange County Speedway 2006 Sehedrrle. (Attaclunent A)
2. The County agrees to provide two (2) ambulances, two (2) paramedics with 3
equipment, and two (2) Emergency Medical Technicians for scheduled spectator events.
Additional coverage will he negotiated at the time of need, based upon anticipated
attenduree, at the general rate of one (1) additional EMT per each five thousand (5000)
spectators above ten thousand (10,000) base spectators. Alternately, the County agrees to
provide two (2) paramedics with equipment for the provision of Advanced Life Support
(ALS) Dare in conjunction with other private Basic Life Support (BLS) EMS resources
hired by the Speedway to provide coverage at Speedway events in lieu of County EMS.
3. The County agrees Co ]seep records of patients seen at the Speedway while
covering Speedway events under° this conk°act and, with the consent of the patient, to
provide such records to the Speedway, upon its request. Data available to the County
firom the records of patients seen at the Speedway which is clearly not patient identifying
maybe provided to the extent authorized by HIPPA to the Speedway, upon request of the
Speedway and when appropriate.
4. The Speedway shall compensate the County for emergency medical services
provided pursuant to this contract by paying to the County a sum based on a rate of
$75.00 per hour per paramedic with equipment, $30.00 per' hour per ambulance, and
$.30.00 per hour per each EMT for each event covered. These hours will include
preparation and travel time of one (1) hour for each event plus the coverage time per
event.. The county shall submit an invoice for these events within 14 calendar days of the
event and payment by the Speedway shall be made within 14 calendar days of the invoice
date to the order of the County and mailed to Orange County Department of Revenue ,
P. O. Box 8181, Hillsborough, NC 27278.
The personnel providing the emergency medical services shall report to the
Speedway at the time agreed upon by the Speedway and the County. The personnel
providing emergency medical services under this contract will operate as employees of
the County, not the Speedway, and will exclusively provide medical assessment and care
as delineated by the Orange County Medical Director and Orange County.
The Speedway shall purchase and maintain from an insurance company acceptable to
the County, insurance with the following limits of liability:
a. Comps°ehensive General Liability fiisurance -Comprehensive General Liability
Insurance shall be carried in the following amounts: One Million Dollars
($1,000,000) bodily injury each person, One Million Dollars ($1,000,000)
property damage.
The County shall be an additional named insured on the General Liability Insurance
Policy secured by the Speedway, and the Speedway shall provide appropriate
documentation of this status to the County.
6. The coati act maybe reviewed anmially no later than .Ianuacy 1, and maybe
renewed, modified, or amended at that time, or at any other time, upon the mutual
written agreement of the parties.
This contract may be terminated at any time by either party by giving 90 days
notice to the other party in writing.
If either party defaults in its obligations including remitting timely payments and
does not cure such default within ten (10) days ofreceipt of notice of such default, the
non-defaulting party may immediately terminate the conh~act.
5
IN WITNESS WHEREOF, the parties hereto have duly and validly authorized
and executed this contract as of this day of , 2006.
[Coi°porate Name]
By:
[Corpo~•ate Officer]
COUNTY OF ORANGE
[Chairperson], Chair, Board of County Commissioners
ATTEST:
County Cleo°Ic