HomeMy WebLinkAboutAgenda - 05-16-2017 - 8-c - Fiscal Year 2016-17 Budget Amendment #9 1
ORD-2017-012
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 16, 2017
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2016-17 Budget Amendment #9
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2016-
17.
BACKGROUND:
Animal Services Department
1. The Animal Services Department has received the following additional revenues:
• Community Giving Fund — an additional $2,916 for the purchase of a picnic
table and trash receptacle, additional "cat portals" for the cat enhancement
project, and for a reception and unveiling event for the new sculpture at the
Animal Services Center.
• Animal Seizure Reimbursement — an additional $1,111 for the
reimbursement of expenses related to a court ordered horse seizure case.
These funds will be used to reimburse unplanned expenses that the
Department incurred as a result of caring for these animals during the court
proceedings.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this agenda item.
2
Library Services
2. The Department of Library Services anticipates the receipt of $5,600 in additional
funds from Friends of the Library. These additional funds will support the Summer
Learning Kickoff Event as well as promotions and supplies for the Summer Learning
season.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race
or color; religious or philosophical beliefs; sex, gender or sexual orientation;
national origin or ethnic background; age; military service; disability; and
familial, residential or economic status.
The Assistive Technology Grant was awarded to the library for technology, training and
programming to address the segment of the population with disabilities, specifically in
loss of hearing and vision. This creates a culture that rejects oppression and inequality.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior
injuries, gang activity, substance abuse and domestic violence.
The Assistive Technology Grant was awarded to the library for technology, training and
programming to address the segment of the population with disabilities, specifically in
loss of hearing and vision. Have these technologies and staff trained in their use creates
a safer and more accessible community.
• GOAL: ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through
voting and volunteering by eliminating disparities in participation and barriers to
participation
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Summer Learning helps to create a safe community and encourage customers to engage
in full civic participation by removing literacy barriers. Additionally, the conference being
attended through this donation will provide educational components to create expanding
ability to provide fair treatment and meaningful involvement of all people regardless of
race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential or
economic status through making technology available to all. Additionally, Summer
3
Reading helps to create a safe community and encourage customers to engage in full
civic participation by removing literacy barriers.
Department on Aging
3. The Department on Aging anticipates additional revenue for:
• Operation Fan: Duke Energy and Valassis Energy donated funds, totaling $3,500,
for fans and window air conditioning units, for Orange County adults 60 years old
and over.
• Senior Center Instructors — receipt of an additional $10,000 in class enrollment
fees to pay for Senior Center instructors and related class expenses.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
4. Based on current year and historical collections, the Department on Aging anticipates
receiving additional revenue of $5,000 in wellness class fees, which will pay wellness
instructors and class expenses related to the Senior Citizen Health Promotion
Wellness Program. The department also anticipates receiving an additional $3,000
from the senior centers' "Fit Feet" services, which will procure medical supplies and
nursing support. This budget amendment amends the current Senior Citizen Health
Promotion Grant Project Ordinance as follows:
Senior Citizen Health Promotion Wellness Grant ($8,000) - Project# 294303
Revenues for this project:
Current FY 2016-17 FY 2016-17
FY 2016-17 Amendment Revised
Senior Citizen Wellness Funds $146,466 $8,000 $154,466
Total Project Funding $146,466 $8,000 $154,466
Appropriated for this project:
Current FY FY 2016-17 FY 2016-17
2016-17 Amendment Revised
Senior Citizen Wellness $146,466 $8,000 $154,466
Total Costs $146,466 $8,000 $154,466
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
4
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation;
national origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
All of the additional funding available to the Department on Aging supports the
maintenance/expansion of its programs and services. While available to all Orange
County residents age 60 years and older, the target population for these services is those
residents in greatest social and economic need.
Department of Social Services
5. The Department of Social Services (DSS) anticipates receipt of State pass-through
funds, totaling $12,246 for two Juvenile Crime Prevention Council Agencies,
Boomerang and Teen Court. This budget amendment provides for the receipt of the
additional State pass-through funds. (See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Sheriff's Office
6. The Sheriffs Office has received notification of the receipt of a Governor's Crime
Commission grant award in the amount of $17,347. Funds will be used to purchase
radar equipment. This budget amendment provides for the receipt of this grant for the
above mentioned purpose. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Asset Management Services
7. Orange County has received a donation of $5,911 from The Preservation Fund of
Hillsborough to be used for exterior restoration repairs at the historic Cadwallader
Jones Law Office. This budget amendment provides for the receipt of this donation
for the above stated purpose. (See Attachment 1, column 7)
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this agenda item.
Housing, Human Rights, and Community Development
5
8. At an October 7, 2014 meeting, the Board of Commissioners approved an amended
Assistance Policy related to a 2014 Single Family Rehabilitation Loan Pool award in
the amount of$170,000. However, a budget amendment for the acceptance and
receipt of the award was never approved and processed. This budget amendment
provides for the receipt of the $170,000 for the repair of substandard housing. (See
Attachment 1, column 8, Community Development Fund— Single Family Housing
Rehabilitation Program)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2016-17 General Fund budget by $58,631, the annual Grant Fund budget by $8,000, and
Community Development Fund by $170,000.
RECOMMENDATION(S): The Manager recommends the Board of approve budget and grant
project ordinance amendments for fiscal year 2016-17.
Attachment 1. Orange County Proposed 2016-17 Budget Amendment
The 2016-17 Orange County Budget Ordinance is amended as follows: 6
#7.AMS-receipt of #8.Housing,Human
#5.Social Services- #6.Sheriffs Off- d1mudi t($5,911)from Rights,and Community
#1.Animal Services- #2.Library Services- #3.Aging-Operation Juvenile Crime receipt of a Governors the Preservation Fund Development-receipt
additional Community additional funds from Fan funds($3,500)and #4.Aging-Wellness of a 2014 Single Famiy
Encumbrance Budget as Amended Prevention Council Crime Commission of Hillsborough to be Budget as Amended
Original Budget Budget as Amended Giving Funds antl COUrt Friends of the Library Senior Center Class class fees($5,000)and Housing Rehabilitation
Car Forwards Through 80A#8 State rang and for grant used t purchase used for tion at exterior Through 80A#9
N 9 Animal Seizure ($5,600)for Summer enrollment fees FA Feet fees($3,000) Program award 9
Reimbursement Learning a($10,000) Boomurt gen iTeen to radar equipment purchase restoration at the ($170,000)for the
Court Agencies radar equipment historic Cadwallader
Jones Law Office repair of substandard
housing
General Fund
Revenue
Property Taxes $ 149,498,811 $ $ 149,498,811 $ 149,498,811 $ $ $ $ $ $ $ $ $ 149,498,811
Sales Taxes $ 22,066,641 $ $ 22,066,641 $ 22,066,641 $ $ $ $ $ $ $ $ $ 22,066,641
License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ $ $ $ 328,000
Intergovernmental $ 15,787,579 $ $ 15,787,579 $ 21,766,063 $ $ $ 3,500 $ $ $ 17,347 $ $ $ 21,786,910
Charges for Service $ 11,681,503 $ $ 11,681,503 $ 11,919,123 $ $ $ 10,000 $ $ $ $ $ $ 11,929,123
Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ $ $ $ $ $ $ $ $ 155,000
Miscellaneous $ 886,734 $ 886,734 $ 1,059,733 $ 4,027 $ 5,600 $ 12,246 $ 5,911 $ 1,087,517
Transfers from Other Funds $ 2 712 600 $ 2 712 600 $ 2 740 320 $ 2 740!2 20
Fund Balance $ 12,726,944 $ 1,129,755 $ 13,856,699 $ 13,887,964 $ 13,887964
Total General Fund Revenues 1$ 215,843,812 1$ 1,129,755 $ 216,973,567 1$ 223,421,655 1$ 4,027 1$ 5,600 $ 13 500 1$ 1$ 12,246 1$ 17,347 1$ 5,911 1$ $ 223 480 286
Expenditures
Support Services $ 14,058,009 $ 344,259 $ 14,402,268 $ 14,417,498 $ $ $ $ $ $ $ 5,911 $ $ 14,423,409
General Government $ 20,933,253 $ 93,443 $ 21,026,696 $ 21,031,696 $ $ $ $ $ $ $ $ $ 21,031,696
Community Services $ 13,654,700 $ 176,869 $ 13,831,569 $ 14,012,519 $ 4,027 $ $ $ $ $ $ $ $ 14,016,546
Human Services $ 37,249,977 $ 348,754 $ 37,598,731 $ 42,741,402 $ $ 5,600 $ 13,500 $ $ $ $ $ $ 42,760,502
Public Safety $ 24,596,946 $ 166,430 $ 24,763,376 $ 24,839,603 $ $ $ $ $ 12,246 $ 17,347 $ $ $ 24,869,196
Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ $ $ $ $ $ $ $ $ 99,631,723
Transfers Out $ 5,719,204 $ 5,719,204 $ 6,747,214 $ 6,747,214
Total General Fund Appropriation $ 215,843,812 $ 1,129,755 $ 216,973,567 $ 223,421,655 $ 4,027 $ 5,600 $ 13,500 $ $ 12,246 $ 17,347 $ 5,911 $ $ 223,480,286
$ $ $ $ $ $ $ $ $ $ $ $ $
Community Development Fund(Single Family Rehabilitation Program)
Revenues
Sin Ie Famil Housin Rehab Funds $ $ $ $ 170,000 $ 170,000
Total Revenues $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 170,000 $ 170,000
Ex enditures
Housin Rehabilitation $ $ $ $ 170,000 $ 170 000
t
Attachment 1. Orange County Proposed 2016-17 Budget Amendment
The 2016-17 Orange County Budget Ordinance is amended as follows: 7
#7.AMS-receipt of #8.Housing,Human
#5.Social Services- #6.Sheriffs Off- d1mudi t($5,911)from Rights,and Community
#1.Animal Services- #2.Library Services- #3.Aging-Operation Juvenile Crime receipt of a Governors the Preservation Fund Development-receipt
additional Community additional funds from Fan funds($3,500)and #4.Aging-Wellness of a 2014 Single Famiy
Encumbrance Budget as Amended Prevention Council Crime Commission of Hillsborough to be Budget as Amended
Original Budget Budget as Amended Giving Funds antl COUrt Friends of the Library Senior Center Class class fees($5,000)and Housing Rehabilitation
Car Forwards Through 80A#8 State rang and fe grant used t purchase used for tion at exterior Through 80A#9
Carry 9 Animal Seizure ($5,600)for Summer enrollment fees FA Feet fees($3,000) Program award 9
Reimbursement Learning a($10,000) Boomurt gen iTeen to radar equipment purchase restoration at the ($170,000)for the
Court Agencies radar equipment historic Cadwallader
Jones Law Off- repair of substandard
housing
Grant Project Fund
Revenues
Intergovernmental $ 604,729 $ 604,729 $ 537,073 $ 537,073
Charges for Services $ 65,000 $ 65,000 $ 71,000 $ 8,000 $ 79,000
Transfer from General Fund $ 67,716 $ 67,716 $ 67,716 $ 67,716
Miscellaneous $ $ $ $
Transfer from Other Funds $ 21,773 $ 21,773 $ 17,150 $ 17,150
Appropriated Fund Balance $ - $ 3,091 $ 3,091 $ 3,091 $ 3,091
Total Revenues $ 759,218 $ 3,091 $ 762,309 $ 696,030 $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 704,030
Expenditures
NCACC Employee Wellness Grant $ $ $
CFAT Propane Vehicle Grant multi-ear $ 106,613 $ 106,613 $ 83,500 $ 83,500
Electric Vehicle Charging Stations $ $ $
Support Services $ 106,613 $ - $ 106,613 $ 83,500 $ - $ - $ - $ - $ - $ - $ - $ - $ 83,500
NPDES Grant(Multi-year) $ - $ $ $
Oran e-Alamance Connector 3 ear $ - $ $ $
NC Tomorrow CDBG(Multi-year) $ - $ $ $
Jordan Lake Watershed Nutrient Grant $ - $ $ $
Growing New Farmers Grant $ $ $
Historic Resources Inventory Grant $ 20,000 $ 20,000 $ 20,000 $ 20,000
Community Services $ 20,000 $ - $ 20,000 $ 20,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 20,000
Child Care Health-Smart Start $ $ $
Scattered Site Housing Grant $ $ $
Carrboro Growing Healthy Kids Grant $ $ $
Healthy Carolinians $ $ $
Health&Wellness Trust Grant $ $ $
Senior Citizen Health Promotion Wellness $ 132,716 $ 3,091 $ 135,807 $ 149,557 $ 8,000 $ 157,557
CARES Grant-A in Multi-Year $ 297,725 $ 297,725 $ 297,725 $ 297,725
Dental Health-Smart Start $ $ $
Intensive Home Visiting $ $ $
Medical Reserve Corps-NACCHO $ 15,000 $ 15,000 $ 15,000 $ 15,000
Human Rights&Relations HUD Grant $ $ $
Senior Citizen Health Promotion Multi-Yr $ $ $
Senior-Net Program Multi-Year $ $ $
Enhanced Child Services Coord-SS $ $ $
Diabetes Education Program Multi-Year $ $ $
Specialty Crops Grant $ $ $
Local Food Initiatives Grant $ $ $
Reducing Health Dis arities Grant(Multi-Y $ 56,916 $ 56,916 $ $
Triple P Initiative Grant Multi-Yr $ $ $
Meaningful Use Incentive Grant Multi-Yr $ $
Emergency Solutions Grant-DSS Multi-Yr $ $ $
FY 2009 Recovery Act HPRP 1 $ $ $
Community Response Program-DSS Multi-Yr $ $ $
Susan G Komen Grant 1$ 46,620 $ 46,620 $ 46,620 $ 46,620
Building Futures Pro ram-DSS Multi-Yr $ $ $
Foster Youth Opportunities-DSS 1-r,rn y be renewable $ $
Outreach Literacy Grant-Library $ 83,628 $ 83,628 $ 83,628 $ 83,628
Human "ices 2 91 9 92 8
Hazard Mitigation Generator Project $ $ $
Buffer Zone Protection Program $ $ $
800 MHz Communications Transition $ $ $
Secure Our Schools-OCS Grant $ $ $
Citizen Corps Council Grant $ $ $
COPS 2008 Technology Program $ $ $
COPS 2009 Technology Program $ $ $
EM Performance Grant $ $ $
2010 Homeland Security Grant-ES $ $ $
2011 Homeland Security Grant-ES $ $ $
Justice Assistance Act JAG Program $ $ $
FEMA Assistance to Firefighters Grant $ $ $
Public Safet $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Total Ex enditures $ 759 218 $ 3 091 $ 762 309 $ 696 030 $ - $ - $ - $ 8,000 1$ - $ - $ -1$ -1$ 704,030
2
Attachment 2 8
Year-To-Date Budget Summary
Fiscal Year 2016-17
General Fund Budget Summary
Original General Fund Budget $215,843,812
Additional Revenue Received Through
Budget Amendment#9 (May 16, 2017)
Grant Funds $492,592
Non Grant Funds $5,982,862
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances) $1,129,755
General Fund - Fund Balance Appropriated to Technical Amendment to
Cover Anticipated and Unanticipated establish the Community
Expenditures $31,265 Loan Fund (BOA#2); reduce
Appropriated Fund Balance
Total Amended General Fund Budget $223,480,286 by$68,735 related to the Jail
Dollar Change in 2016-17 Approved General Services Case Management
Fund Budget $7,636,474 program expenditures(BOA
% Change in 2016-17 Approved General Fund #3)
Budget 3.54%
Authorized Full Time Equivalent Positions IC Includes approval of four(4)
Original Approved General Fund Full Time permanent part-time .50 FTE
Equivalent Positions 875.750 positions, and one(1)
Original Approved Other Funds Full Time permanent part-time .375
Equivalent Positions 89.450 FTE position in DSS(BOA#3
A)
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2016-17 965.200