HomeMy WebLinkAboutAgenda - 03-02-2006-5gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 2, 2006
Action Agend~
Item No.
SUBJECT: Authorize Emergency Preparedness Grant Application to Blue Cross/Blue
Shield of North Carolina Foundation
DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
-Grant Application and Supporting INFORMATION CONTACT:
Documents Jack Ball, 968-2050
-Partial List of Notification System Users
Across State
PURPOSE: To authorize the Department of Emergency Management to submit a grant
application to the Blue Cross/ Blue Shield of North Carolina Foundation far the purpose of
implementing an emergency telephone notification system.
BACKGROUND: In response to Hurricanes Katrina and Rita, the Blue Cross/Blue Shield of
North Carolina Foundation implemented a grant program in FY2005-06 for the purpose of
emergency preparedness in North Carolina. The Foundation has made available competitive
grants up to $50,000 each to non-profits and governmental entities across North Carolina to
offer new emergency preparedness activities for vulnerable populations, There is $300,000 in
funding available for this program.
The Department of Emergency Management learned of the grant offering on .)anuary 10, 2006
and began speaking with its partners within the County that serve vulnerable populations to
determine the best grant request to improve our emergency preparedness. It was determined
that a telephone notification system, commonly called by its brand name, "Reverse 9-1-1 ,"
would be the most effective project request.
During the October 3`d work sessicn, the Board of Commissioners expressed interest in the
Department of Emergency Management exploring such a system and its benefits to Orange
County residents. Staff identified that the notification system could be used to call its vulnerable
residents, such as those on the Department of Social Services special needs registry, the
registry maintained by the Department on Aging, and the call down tree developed by the
Immigrant Emergency Communications Committee, which handles the Non-English speaking
populations.
Further, the system has a mass call feature where it may access an off-site call center that can
be used to make thousands of telephone calls simultaneously, allowing for the rapid notification
of all known telephone numbers in the entire County, This would be extremely effective if an
evacuation was necessary ar some other immediate notification required.
The system has the capability of notifying a particular area defined by the emergency
management user, For example, if there was a hazardous materials spill, the individual
activating the system would be able to draw a warning area on the system's map and it would
call all known telephone numbers within that area with a message, such as to shelter in place,
The system may also be setup to notify emergency services staff of activations of the
Emergency Operations Center, emergency callbacks for disaster response. The Department on
Aging could possibly use the system for day-to-day activities such as "well being" checks on the
Department on Aging's frail and elderly populations.
Therefore, this system would not only be utilized during times of emergency, but day to day as
well, which will allow those that use the system to remain familiar with its operation,
Numerous jurisdictions within North Carolina have implemented systems such as this with great
success, Wake County Emergency Management, for example, has used this system repeatedly
during Emergency Operation Center activations, and emergency training exercises for the
Shearon Harris Nuclear Power Plant. New Hanover County has used this system to assist with
evacuation orders and other issues during hurricane response,
The grant is due March 3, 2006 and staff expects to receive a response by May 2006. The
grant, if awarded, is a one-year grant. While matching funds are not required for this grant, the
guidance explains that those entities that contribute funding to the initial implementation of the
project are mare likely to receive funding than those that do nat. Further, since this is a one-time
grant with aone-year project period, no ongoing costs are funded,
FINANCIAL IMPACT: The anticipated cost of the initial capital outlay for the system totals
$51, 450, The grant would cover $41,450 of the costs with the County matching the remaining
cost of $10,000. Should the Board authorize submission of the grant application, staff
recommends that the County match of $10,000 be included in the upcoming 2006-16 County
Capital Investment Plan (CIP).
In addition to the initial capital investment cast of $51,450, there will be ongoing operating costs
attributed to the notification system. Staff anticipates these costs to range between $13,000
and $17,000 per year beginning in fiscal year 2006-07. Examples of the on-going operating
costs include 24-hour technical support by the vendor, system and software upgrades, and
monthly charges for 10 telephone lines (estimated at $25 per line, per month), The following
chart displays the startup and ongoing costs associated with the sustainability of this project.
Year Cost
1 $13,000_
--...._,_,_,_
2 $15,000
3 $15,000
4 $16,500
RECOMMENDATION (S): The Manager recommends that the Board:
1. Authorize the grant submission,
2. Approve the allocation of matching funds if the grant is awarded,
3. Direct staff to budget appropriately for matching and ongoing funds,
4. Authorize the Manager to sign the application and any other documents related to the
grant.
4
ame BlueCross BlueShield I It'oundation
of North Carolina
Emergency Preparedness Grant Program Request for Funding Application
A. Organization Profile
B. Financial Profile
C. Additional Background Information
D. Project Overview
E, Proposal Narrative (maximum 4 pages)
- Project Summary
- Project Description
- Implementation and Coordination
- Sustainability
F Project Plan and Evaluaticn
G. Projecf Budget
H. Attachments
I. Certification
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- The proposal narrative (see section E) should be typed in Arial, 12-point font with one-inch
margins at the top, bottom and sides of the page and page numbers in the footer.
- The proposal narrative should be no more than four single-spaced pages,.
Submit ten copies of the completed application for funding. Applications will not be considered
complete without the supporting documents as outlined in the attachments section.
Applications and supporting documents must be received by 5pm on Friday, March 3.2006.
Please mail to:
BCBSNC Foundation
Grant Review -Danielle Breslin
5901 Chapel Hill Road
Durham, NC 2 7707-07 1 8
Phone: 919-765-4114
All proposals must be sent using a method that allows for tracking (e g., return receipt, FedEx) in
order for the applicant to independently track the receipt status.
5
o' B1ueCross BiueShield Foundation
' , of North Carolina
Emergency Preparedness Grant Program Request for Funding Application
Please answer every question using the tab key to move through the application. Do not modify this
form in any way.
Date Application Submitted: 03-03-06
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Legal Name of Organization: Orange County Emergency Management
(as listed on organization s tax determination letter)
Please list any other names under which your organization does business: County of Orange
Address (Street, City, State, Zip): P.O Box 8181
County: Orange
Phone Number: 919-968-2050 Fax Number: 919-968-4066
Organization Web Address: www.co orange nc.us/ems
Executive Director Name: John Link, Jr.
Phone: 919-245-2300
Fax: 644-3004
E-mail: jlink@co.orange nc us
Grant Request Contact Name: Jack Ball
Title: Director, Orange County Emergency Management
Phone: 919-968-2050
Fax: 919-968~~4066
E-mail: jball@co.orange.nc us
Organization Mission Statement: It is the mission of Orange County Emergency Management
to assist persons in need by providing prompt, appropriate,
and courteous planning, prevention, intervention, and
mitigation of real and perceived emergency situations
Provide a brief summary of your organization's history, current programs, goals, and key
accomplishments: Orange County Emergency Management was formed in the 1980s as a result of
merging the 9-1-1 Emergency Communications Department, with that of the Emergency Medical
Co
Services Department, and the addition of the Fire Marshal's office. In 2002, a full time emergency
management specialist was hired who is dedicated to emergency management activities forthe
ceunty. The current programs our department offers are 9-1-1 emergency communications, fire
marshal's office, emergency medical services at the Paramedic level, and emergency management
coordination and planning. The goals of the organization are to protect live and property of residents
and businesses of the county through proactive service provision and effective planning. One key
accomplishment of the department include implementing a conselidated 9-1-1 center which serves
takes emergency calls from the public and dispatches all emergency services within the county,
except for the UNC and Hospital police. Another accomplishment is the emergency medical services
ability of having very positive patient outcomes on a cohsistent basis. The emergency preparedness
program has provided over 20 emergency planning and preparedness talks and/or planning activities
in the past two years. (1 paragraph)
Type of Organization: check only one
^ Arts and Culture
^ Civic and Community
^ Education
^ Health
^ Human Services
® Other- please specify: Emergency Services
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Tax ID Number: 56-6000327
Date of Incorporation (mldlyyyy): 09/09/1752
Tax Status: check only one
^ 501(c.)(3)tax-exempt public charity
® Governmental entity
Does your organization have a valid North Carolina solicitation license?
^ Yes ® No
[If No, please be aware that organizations soliciting contributions in North Carolina must first obtain an appropriate
license from the NC. Department of the Secretary of State's Charitable Solicitation Licensing (CSL) Section and must
renew their license each year For more information contact the CSL section at 888-830-4989 or csl(a~sosnc.com J
is your organization a United Way agency? ^ Yes ®No
What is your organization's operating budget for the current fiscal year? 4,937,049
Does the organization currently have an operating reserve? ®Yes ^ No
Does the organization currently have an endowment? ^Yes ®No
If yes, what is the value of the endowment?
What was the date of your last outside financial audit (m/d/yyyy}7 10/17/2005
8
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Has yotar organization attended a Blue Cross and Blue Shield of North Carolina Foundation Healthy
Community Institute for Nan-Profit Excellence?
^ Yes ® No
(If no, please visit our Website at www.bcbsnc.com/foundation for additional information )
Are any Blue Cross and Blue Shield of North Carolina employees involved with your organization as
volunteers/board members/committee members, etc.?
^ Yes ® No
If Yes, please explain:
Have you previously received funding from the BCBSNC Foundation?
^ Yes ® No
How many members are on your board of directors? Board of Commissioners- 5
How many board members made a personal financial contribtation to your organization within the
past 12 months? t.Jnknown, however they all pay Orange County property and sales tax
Is there any pending litigation against your organization?
^ Yes ®No
If Yes, please explain:
Has your organization had to pay any cotart-ordered judgments in the past three years?
^ Yes ® No
If Yes, for what and how much?
Have any of the principals of your organization or principals of any of your afFiliates been convicted of
a felony within the last 10 years?
^ Yes ® No
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Project Title: Orange County Vulnerable Populations Telephone Notification System
Overall Project Budget: $51,450
Amount Requested: $41,450
Geographic area impacted by Phis project (list specific county/counties): Orange County
Is this a new project far your organization?
® Yes ^ No
If No, how long has the project been in existence?
Indicate the target age group for this project: check all that apply
® Infants, Toddlers and Pre-School-Aged Children (ages 0-5)
® Children (ages 6-13)
® Adolescents (ages 14-18)
® Adults (ages 19-64)
® Seniors (ages 65+)
^ Not Specified
Provide a brief demographic profile of the population in the geographic area or community your
project will serve including racial/ethnic composition and average hciusehold income (maximum two
paragraphs): The target population of this project are the members of our community with special
needs, and our aging population. The County has 14,398 persons who are aged 5 years or older who
report that they have a disability of some type Of those 14,398 persons, 3,877 persons are 65 years
or older. There are 41.7% of the 65 year and older population group who report that they have a
disability. The project is also targeted to the Non-English speaking community which of the 13,409
residents aged five years or older that speak a language other than English, 5,189 self classify as
speaking English less than "very well."
Although this project is targeted to persons with special needs in the community, the project will serve
all of Orange County which includes a population of approximately 120,000. Orange County has a
varied population base, with the primary population concentraion in the southern portion of the county
which contains a higher socio-economic level, and a more rural base in the northern end that has a
lower socio-economic level. The economic distribution of the 45,916 households county is to the
lower economic levels with 41.6% of households in the county making less than $35,000 per year,
however the mean household income is $62,971. The racial/ethnic compaction of the county is
93,917 selfclassifying as White (alone or in combination), with 24,310 self classifying as a different
race brokend inte the following groups: 16,999 selfclassifying as Black arAfcican-American (alone or
in combination); 1,083 American Indian arAlaskan native (alone or in combination); 5,470 as Asian
(alone or in combination); 81 as Native Hawaiian or Other Pacific Islander (alone or in combination);
and 2,866 as Some Other Race (alone or in combination).
Source: US Census Bureau. (accessed 1/30/06)
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Please respond to each of the following statements (four-page maximum for the entire narrative).
Structure the narrative according to the four sections indicated below; title each section with the
corresponding project heading.
PROJECT SUMMARY (suggested length is one page)
Section should include the following information:
• Statement of need (including applicable natural disaster-related statistics)
• Target population and geographic area served
• Description of project and how it addresses a vulnerable population
• Expected outcomes
• Project budget
Amount requested
PROJECT DESCRIPTION
Section should include more detailed information on the following:
• Statement of need (including applicable naharal disaster-related statistics)
• Target population (including applicable demographic statistics of vulnerable population(s) to
be served by the project)
Description of project and haw it addresses an unmet need with regard to emergency
preparedness for vulnerable populations
• Project components
IMPLEMENTATION AND COORDINATION
Section should include more detailed information on the following:
Provide a schedule of implementation far meeting the project objectives
• Describe any service currently available in your community that is similar to your proposed
project. Explain how the services are coordinated or complement one another.
• State whether the project requires collaboration with other organizations to accomplish its
objectives If so, describe the responsibilities of each partner organization.
SUSTAINABILITY
Section should include the following information:
• Plan for sustainability if the project is to be continued beyond this grant
• If the total grant request is for equipment, the applicant must demonstrate that funding is
available for training, implementation, maintenance, etc.
• As a reminder, preference will be given to proposals that suggest activities, plans or
equipment that can be sustained over the long-term, versus being used during the next natural
disaster and then discarded (i.e., used one-time only).
Project Summary
Orange County is a robust area that contains 400 square miles of land area and
has approximately 118,22? residents. The County is at high risk for natural and man-
madedisasters. Within the past fifteen years, the County has been impacted by six
hurricanes, two tornadoes, four winter storms, one windstorm, and one moderate flood.
In addition to these wide area disasters, the County has also experienced more
localized emergencies such as hazardous materials emergencies and lockdowns in
schools- The County is at risk and vrulnerable to all types of natural disasters with the
exception of tsunami and volcanoes.
The proposed project will fund a telephone notification system to benefit the
vulnerable populations in Orange County, such as those on the special needs registry
maintained by the Department on Aging, and the non-English speaking population. The
project will also provide benefits to the entire county in the event of alarge-scale
disaster.
This system will assist in notifying predetermined groups, such as the Ifst
developed by the Department on Aging that contains over 250 persons who require
specialized assistance. Other lists that can be added to the notification system are the
ones for the Non-English speaking residents, and the Deaf and Hard of Hearing
residents.
The project consists of procuring equipment and database information that will
allow us to make automatic telephone calls to multiple groups, such as during an
emergency. We also plan to use this system for day to day use as well, so all users can
stay current on how to use the system. A further resrult in the day to day use, is that this
will not be a "one- shot" project. The system will also have the capability of notifying all
(hose in the county that have a telephone number on file if the local telephone switching
system is operational.
Primarily, the expected outcomes from the project include:
To ensure that 100% of the vulnerable persons on the various lists know the
speck information issued by the Department of Emergency Management on
protective actions to take during an emergency when that information is released
To ensure that 100% of those on the special needs lists whc wish to evacuate
are evacuated whenever an evacuation order is given..
The project budget is $51,000 for the system with a County Match of $10,000. This
budget covers the purchase of equipment, first year (ease of the telephone lines,
training, and other implementation expenses. The County is requesting $41,450 to
implement the system.
Project Description
Orange County is a robust area that contains 400 square miles of land area and
has approximately 118,227 residents. The County is at high risk for natural and man-
madedisasters Within the past f'rfteen years, the County has been impacted by six
~a
hurricanes, two tornadoes, four winter storms, one windstorm, and one moderate flood,
In addition to these wide area disasters, the County has also experienced more
localized emergencies such as hazardous materials emergencies and lockdowns in
schools. The County is at risk and vulnerable to all types of natural disasters with the
exception of tsunami and volcanoes.
With this disaster history, the Department of Emergency Management has
identified that there is a pressing life safety need to make contact with residents within
our couniy, Communications during disasters continues to be a concern, whether they
are caused by natural or man-made events. Experience has shown that there are two
ways to quickly and easily provide information immediately before, during, and after a
disaster. The first option is the use of radio and the second through telephone lines.
The Department of Emergency Management has investigated both of these
options in regard to the most quick and efficient methods of getting information to the
public. For the radio option, the department researched the efficacy of utilizing the
existing system established by the National Weather Service with their Weather Radio
network. This network will activate specially designed radios that the public may
purchase during severe weather watches and warning, However during internally
conducted surveys, our Department has found that most residents within the county do
not possess NOAH weather radios, Consequently, if the county were to take the
initiative to provide each household with a NOAA weather radio, we estimate it would be
a one-time cost of $1,478,177.11 if one were provided for each of the 49,289
households in the county.. There would also be an annual maintenance cost to maintain
the program as radios were lost, damaged, stolen, or for new households. These radios
also will not provide much information, beyond the type of hazard the radio was
activated for, to the deaf and hard of hearing community. This is assuming the county
was able to receive a special price of $29.99 for each radio. The department has used
private radio with some success, however the Department is reliant upon the radio
station to air the particular message that needs to be presented, and the residents
whom the Department wishes to reach must have their radios on and be actively
listening to receive the message.
The second option explored was using the telephone to notify residents of
information during emergencies and remind them to make preparations before
emergencies occur. This option was found to have a higher success rate in data
received from across the country. Utilizing local data, the Department found that the
landline telephone system stays intact for the most part before and during an
emergency, since the telephone companies have begun placing the switching systems
on backup power. The Department found that most residents in Qrange County have
telephone service, and that most households have their telephone numbers available
the Department through marketing companies. Further, County agencies, including
ours, have received requests from residents asking if we could call them periodically to
remind them to prepare for disasters, as well as contacting them during disasters.
Therefore, our emergency preparedness planning committee determined that the
pressing need in the county is for an emergency telephone notification system.
The primary target for this grant is serving the members of our community with
special needs and our aging population. The County has 14,398 persons who are aged
5 years or older who report that they have a disability of some type. Of those 14,398
i~
persons with a disability, 3,877 persons are 65 years or older. There are 41.7% of the
65 year and older population group who report that they have a disability. The project is
also targeted to the Non-English speaking community which of the 13,409 residents
aged five years or older that speak a language other than English, 5,189 self classify as
speaking English less than "very well."
This system will assist in notifying predetermined groups, such as the list
developed by the Department on Aging that contains over 250 persons who require
specialized assistance. Other lists that can be added to the notification system are the
ones for the Non-English speaking residents, and the Deaf and Hard of Hearing
residents
The project consists of procuring equipment and database information that will
allow us to make automatic telephone calls to multiple groups, such as during an
emergency. We also plan to use this system for day-to-day use as well, so all users can
stay current on how to use the system. A further result in the day-to-day use, is that this
will not be a "one- shot" project. The system is modular and will have the capability of
being expanding as necessary. It is composed of computer hardware and software that
can autodial a specific group, such as those on the county's special needs registry, or
can dial based on geographic location. Examples include: if the Department on Aging
wished to notify all those on the special needs registry of an impending power outage,
they could just activate that group. If Emergency Management wanted to notify all those
who lived in a geographic area about a hazardous materials spill, the activating officer
only has to draw a circle on a computer map, and the calling begins, A separate
message can be provided to the vulnerable populations, including those that do not
speak English as a primary language.
Most vendors offer systems that have the capability of a "two-way" interface. This
means that when the telephone call is made, the recipient of the call may hit a button .on
their telephone to confirm that they received the message. Some systems have the
capability of referring the caller to a human contact if necessary. This feedback option
will allow the Department of Emergency Management to immediately know what
persons may have not received the information and best target any door to door
notification that must be implemented. Similar notification projects have been
successfully implemented in over sixteen counties or municipalities in North Carolina
with great success, such as Wake County, Brunswick, Randolph and Iredell.
Project Implementation and Coordination
The project would be implemented according to the following schedule:
May 2006-June: Grant award Acceptance by Board
June 2006-August 2006: Final research on systems, Bid specifications, release bid
October 2006- January 2007: Receive bid, award contract, vendor meeting, installation
February-April 07- train on system, publicity, sign up public, test and modify system
May O7- Roll out system just before Hurricane season and finalize grant closeout
May 07- March 2008- Outcome Measurement, implementation changes as necessary
~~"
'T'here are multiple services that are similar in our county, however they are very
time consuming and tabor dependent. The County currently has multiple call down lists,
however it takes one or more people hours to call everyone on the list. One call-down
list is done through the 9-1-1 center where all the schools are notified in the event of a
severe weather warning, which ties up essential 9-1-1 dispatch personnel.
The project requires collaboration from partner agencies and the following
responsibilities:
Department on Aging and Department of Social Services
o Maintain special needs call list
o Maintain staffing list
o Update as necessary into system
o Develop appropriate messages for this group
Department of Human Rights and Relations
o Assist Immigrant Emergency Communications Committee with developing
call down list
o Provide or assist in arranging for interpretation services for messages
o Update information as necessary into system
o Develop culturally appropriate messages for various groups
Emergency Management
o Implement system, arrange for training
o Maintain telephone lines and equipment
o Update countywide telephone database for mass call feature
o Manage contracts and maintenance agreement, troubleshooting
Sustainability
'This system will be sustained though support of County operating funds. The
operating funds are available through property taxes, sales taxes, and other remittances
through normal governmental operations. These sustaining funds would be budgeted
for each year as part of the normal budgetary process. During the authorization of this
grant proposal, the Board of County Commissioners authorized future funding of the
system, once implemented. These sustaining funds will pay for system upgrades, 24
hour technical support, access to the mass call center, lease of the telephone lines, and
an annual refresher training course.
The initial training will be provided for through the purchase confract. The vendor will
then provide atrain-the-trainer program where representatives from each partner
agency will attend the training program and then go back and train other members in
their agency. Again, this system will have the capability of not only day to day use, but
use during multiple emergencies, as long as the system itself is not destroyed in the
disaster. This system has an expected life span of 10+ years with annual maintenance
and system upgrades. Similar systems in other counties have been successfully
operating for eight years or more and continue to operate.
4
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Reouired Attachments: Please make sure ONE copy of the following items is attached
The proposal will not be reviewed without these items
• IRS tax determination letter (Government entities need to submit a letter
attesting to their status. Details are provided in the Emergency Preparedness
Grant Program Frequently Asked Questions.)
A list of most current board of directors
Financial dorument as required based on the organization's size
- Certified public accounting audit for organizations with $500,000 or more in total
annual revenue
- Financial review by an independent certified public accountant for organizations with
at least $100,000, but less than $500,000 in tots( annual revenue
- Financial statement certified as accurate and complete by the organization's chief
executive officer for organizations with annual revenues less than $100,000
- Government entities do not need to submit the full audit for their organization Given
the large size of the audits, these entities are required to submit the following four
components of the audit:
1) auditor's report (cover letter)
2) balance sheet
3) statement of revenues and expenditures
4) auditor's notes
Prior fiscal year financial statements showing actual expenses and sources of
income
Current fiscal year approved budget showing actual expenses and sources of
income year to date
Up to three letters of support (optional)
"., ._.~:,:,,,.-:_ ~ ~,.-:...:,;....,_~_: __-~.,.~,n"",. ;:1, ,.-:4 ,.I~.rye:_ei,Y=T~~vf~;rLS=,.I~.v Y.:-:J~:ir`~;110.'j~;"T. : _yyizc";r-~,3r1I~5,Y~.s='~c,vsR,E=
fl" 44-sk~~tCr~~?t~k_ ~li 4 1 L~~ Ilfiw If^ '~ ,~:,r"~~;v~~ir~~-`a ~.,.. _ ~6ri~!1 ~.,..yil 1~~~-~ I4-t~ ~~"ir- i ~..~`^~~`~~~'~,~ ~+
We certify to the best of our knowledge that the information contained in this application
is accurate and complete.
Name of Organization's Chief Executive Officer: John M Link, Jr.
Title: County Manager
Signature: Date:
Name of Project Director: Jack Ball
Title: Director, Department of Emergency Management
Signature: Date:
~~
~ y.
~~
1
~1 [
Orange County
Finance Department
208 South Cameron Street Tel: 919 732-8181
Past Office Box 8181 919 968-4501
Hillsborough, NC 27278 919 688-7331
919 227-2031
Fax: 919 644-3324
February 9, 2006
Blue Cross Blue Shield of North Carolina
Foundation.
To Whom It May Concern:
I certify that the County of Orange is a governmental agency as described in Title 26,
Subttle A, Chapter 1, Subchapter B, Part IV, Sections 170(b)(1)(A)(v), 170(c)(1) and
509(a)(1) of the United States Code and agrees to use the funds granted for exclusively
public purposes within the meaning of Title 26, Subtitle A, Chapter 1, Subchapter B, Part IV
Section 170(c)(1) of the Code.
Sincerely, ~/////~
~~~/ ~--J
Kenneth T. Chavious
Finance Director, County of Orange
a~
orange County Commissioners
Name
i TitlelDept i
I ~ Address
I Tele^(H/VV) ~ E-mail
.
_--- -----.._.~
Barry !
'Jacobs ----- - -
Chair i _
._----___
2105 Moorefields Rd '
(H)732-4384 I _ _
.-"
bazxyi(cr?minds~ri~.com
,
~ ~ Hillsborough, Nfi 27278 ~ (W)732-4941 ~
I (F)732-4486
Stephen ~
Halkrotis Vice Chair 1 2930 Franklin Rd ~ (H) 732-4813 ; stevehh(cr~mindsnrin~ com
,
i ;EI. ~ , Hillsborough, N C 27278 ; (F)644-2791
Moses i
Care
Jr Commissioner ; 203 Simerville Rd j 929-8513 : mcazeyl (c~,mmdspnha.com
.,
y ~
!
' Cha el Hill, N C 27517 i
._
..._ _------
P 968-1920
~----_---...._._~
.---------------
_---------_-
I
Valerie P
Fouskee -------_
Commmssioner ; .
~.
-__._._.__...
106 Clazis Court I (H)942-2661 i vfousheeCa~co.oran ep nc.us
.
,
I~ ~ ~ Chapel Hill, N C. 27514 '
--..._..___J (F)933-3203
_____._.._I
__
{ Gordon, Alice M
~- Commissioner i
~ 282 Edgewood Dr ~ (FI) 933-0550 ~ gordonam(a~,minds~ina:com
~ Chapel Hill, N (' 27517 i (F)967-3823
r IA~+W I col ~uvv-vv
Budget Ordinance
Orange County, North Carolina
Be it ordained by the Board of Commissioners of Orange County
Section i. Budget Adoption
There is hereby adopted the following operating budget for Orange County for this fiscal
year beginning July 1, 2005 and ending June 30, 2006, the same being adopted by fund
and activity, within each fund, according to the following summary:
Fund Cun'ent
Revenue Interfund
Transfer Furid Balance
Appropriated Total
Appropriation
eneral Fund $146,656;991 $3,199,88 $ $149,656,87
mergency Telephone
Fund
$493,666
~$
-
$
$493,88
ire Districts Fund
ection 8 Housin Fund $2,387,09
$4,451,565 $a
---$~0 $
--- $ $2,387,09
$4,451,56
mmunity Development
and
$915,181
$270,360
$
$1,185,541
Hand Sewer Operating
and
$55,00
$85,00
$
$140,00
evaluation Fund $ $85,00 $73,396 $156 39
__
isitors Bureau Fund $557,64 ~ $d $53,32 $610,96
drool Construction
Im act Fees Fund
$2,570,000
$
$
$2,570,00
olid Waste/Landfill
stations Fund
$6,696,86
$ ,
$1,167,49
$7,866,36
as
That for said fiscal year, there is hereby appropriated out the following:
Function Appropriation
General Fund ~ _
~
Gaverning and Management _ $7,786,409
Gene21 Services __ ~ 59,564,580
Community and Environment
~ $3,471,267
Human Services - $32,123,721
Public Safety $13,925,289
Culture and Reaeailon $3,065,039
Edugtion $52,271,554
Debt Service $18'711.775
Transfers to Other Funds I _,. _ $7,915,246
Tatal General Fund 5149,856,874
Emergency Telephone System Fund ~
~
-^ _~
-
Public Safey ~ $457,686
Trnsfers 1o Other Funds ~ $3B,ODD
Total Emergency Telephone System Fun _ 5493,886
Fire Distdcls
Cedar Grove _
~
$754'867
Chappl FNI _ $5~
Damascus ~ $18,319
Efland ~ $187'628
Erw - $311,933
Little River ~~ ~ $148,072
New Hope
~ $344,613
Orange Grove ~~ ~ $190,377
Orange Rural ~_ $467,997
South Orange $365'88D
Southern Tdangle ~ 566,277
White Cross $176,732
_
Tofaf Fire Districts Fund 52,367,09
Section B (Housing) Fund _
Human Services $4,451,565
,__ Total Secfion 8 Fun 54,451,565
Community Development Fund (Affordable Housing Program) __ _
Human Services ~ $206,645
~
Total Community Development Pond (AKoNable Nousing Program) 5206,645
Community Deveiopmerrt Fund (HOME Program)
Human Services $978,896
Total Community Development FVnd 5978,896
Efland Sewer Operating Fund
General Services _
~~
5140,OOD
Total ERand Sewer Operafing Fund 5140,000
Revalua8on Fund ~ __
Geneml Services ~ __ $158,396
~
--~ Total Revaluation Fund 5158,396
Ysltors Bureau Fund
_
Community and Environment _
~ ~
~
$589,960
Transfers to Other Funds $21,000
` Tofat <rsFtors Bureau Fund 5610,960
School Consfrvction Impact Fees
Transfers fo Other Funds ~ ~ $2,570,OD0
Tote! School ConstmcGon Impact Fees Fund 52,570,D00
Solid WastefLandfill Operations ~
Solid Waslelt.andfill Operagons __ $7,593,484
Transfers to Other Funds $272'883
Totat Sofid Waste/Landfill Operations 57,866,367
oecnon lu. rceverruGa ~~
The following fund revenues are estimated to be available during the fiscal year
beginning July 't, 2005 and ending June 30, 2006, to meet the foregoing appropriations:
Function ~ Appropriation
General Fund _~._
i
I 5101,464,995
._
Ptopedy7ax
~--- 520,806,270
Sales Taz ~ $266,500
Li~rrses & Permits
~-i-'-~
Inlergovemmental
~ $14,192,353
__
Granges for Services ~___- 58,685,675
-
Investrnent Earnings ~ 55tD,DOD
_
Mscetlaneous _ 5491'256
Transfers from Ottw Funds - ~ 53,199,683
Appmpdated Fund Balance .~ ___-. 50
Total General Fund _ 5149,856,8)4
EmergencyTelephona System Fund
'
_
Charges (a Servhrs _.._ --
5493,686
Total Emergency Telephone System Fund 5493,886
Flre Districts -
__ ----
~52,362,673
PropertyTaz -_~
54,424
Investment Earnings
7otalFlre DisMcfs Pond 52.387,097
Section 8 (Housing) Fund ~~ _
intergovemrtrental ~~ 54.451,565
Total Section 8 Pontl 54,451,565
Community Development Fund (Affordable Housing Program) __
Transfers from 00>er Funds 5206,645
Tofaf CommuntlyDevelopmenJFund (ARordabJe Housing Program) 5206,645
Community Development Fund (HOMEPrograrr~
'
intergovettvirental __. 1
$915,16
Transfer from Generdi Wnd ~_, 563,715
Total Community Development Wnd (HOME Program) 5978,896
Egand Sewer Operating Fund -_
Charges for Services $55,OOD
__
Transfers frmr Other Funds SBS,OOD
Total FJfand Sewer Operating Pond _ 5140,OD0
Revaluation Fund
Transfers frwn Other Funds 5B5,DDD
Appropdafad Fund Balance --- ~'3~
-~
Total RevaluaBon Wnd 5958.39&
Visitors Bureau Fund
Ocdryanuy Tax 5479,640
Intetgv+ernmentat 575,000
investment Eandngs ~'~
Appropriated Fund Balance - ~'~
Total Ysilors Bureau Wnd 5610,960
School Construcilon Impact Fees Fund
impact Fees 52,570,D00
Total School Construcdon impact Fees Wnd
'- ___S?,570,OD0
__
SoBd Waste/landfiil OpemBons
56.443,143
Safes & Fees _ S14D,00D
Intergovemrtrenfai 5~0
t/scellaneous ___
~--._ 579,825
IJcenses&Permits 535,DOD
Interest on investments
Appropriated Reserves ~~
To Soh ast ntlfil Operations 51,167,499
__ S, 66,367
Section IV, 'Tax Rate Levy ~5.
There is hereby levied for the fiscal year 2005-06 a general county-wide tax rate of 84.3
cents pe'r $10U of assessed valuation, This rate shall be levied in the General Fund
Special district tax rates are levied as follows:
_____ .~~ ._ 1
Ham..----- ---°---- --
Triangle......- --~. ___
Hill-Carrboro Schc
Section V. School Current Expense
The current expense allocation for both school districts is $49,981,296. Of that total,
there is hereby allocated a lump sum of $30,372,967 for Chapel Hilt-Carrboro City
Schoots and $19,608,329 for the Orange County Schools, This appropriation equates to
$2,796 per student based on fhe March 2005 North Carolina Department of Public
Instruction cerftfied average daily membership of 10,863 for Chapel Hill-Carrboro City
Schools and 7,013 for the Orange County Schools
Section Vi. School Recurring Capital Outlay
The recurring capital outlay for both school districts is $2,290,256. There is hereby
appropriated $1,408,508 for Chapel Hill-Carrboro City Schools for recurring capital.
There is hereby allocated $881,750 for Orange County Schools for recurring capital.
Section VII. Schedule B L[cense
In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North
Carolina State Statutes, and any other section of the General Statutes so permitting,
there are hereby levied privilege license taxes in the maximum amount permitted on ;
businesses, trades, occupations or professions which the County is entitled to tax.
Section Vlil. Animal Licenses
A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for
un-sterilized dogs and a license for un-sterilized cats is $10 per animal
Section IX. Board of Commissioners' Compensation
The Board of County Commissioners authorizes that: ~
Salaries of County Commissioners will be adjusted by any cost of living increase,
any in-range salary increase and/or any other general increase granted to permanent
County employees. This includes adjusting Commissioners' salaries effective
permanent employees.
Annual compensation for County Commissioners will include the County contribution
for health insurance, dental insurance and life insurance that is provided for
permanent County employees, provided the Commissioners are eligible for this
coverage under the insurance contracts and other contracts affecting these benefits.
• County Commissioners' compensation includes eligibility to continue to participate in
the County health insurance at term end as provided below:
/ if the County Commissioner' has served less than two full terms in office (less
than eight years), the Commissioner may participate by paying the full cost of
such coverage. (If the Commissioner is age 65 or older, Medicare becomes the
primary insurer and group health insurance ends.)
/ If the County Commissioner has served two or more full terms in office (eight
years or more), the County makes the same contribution for health insurance
coverage that it makes for an employee who retires from Orange County after 10
years sen!ice as a permanent employee. If the Commissioner is age 65 or older,
Medicare becomes the primary insurer and group health insurance ends. The
County makes the same contribution for Medicare Supplement coverage that it
makes for a retired County employee with 10 years service,.
Annual compensation for Commissioners will include a County contribution for
each Commissioner to the Deferred Compensation (457) Supplemental
Retirement Plan that is the same as the County contribution for non-law
enforcement County employees to the State 401(k) plan.
• Travel expense allowances for Commissioners will be established at $275 per
month for the Board Chair and at $225 per month for the other four
Commissioners..
Section X. Budget Control
General Statutes of the State of North Carolina provide for budgetary control measures
to exist between a county and public school system. The statute provides:
Per General Statute 1150429:
(c) The Board of County (',ommissioners shall have full authority to call for, and
the Board of Education shall have the duty to make available to the Board of
County Commissioners, upon request, all books, records, audit reports, and
other information bearing on the financial operation of the local school
administrative unit
The Board of Commissioners hereby directs the following measures for budget
administration and review:
That upon adoption, each Board of Education will supply to the Board of County
Commissidners a detailed report of the budget showing all appropriations by
function and purpose, specifically to include funding increases and new program
funding The Board of Education will provide to the Board of County
Commissioners a copy of the annual audit, monthly financial reports, copies of ail
budget amendments showing disbursements and use of focal moneys granted to
the Board of Education by the Board of Commissioners
~ (o
a7
Section XI. Internal Service Fund -Dental Insurance Fund
The Dental Insurance Fund accounts for the receipt of premium payments from the
County for it's employees and from the employees for their dependents, and the
payment of employee claims and administration expenses. Projected receipts from the
County and employees for 2005-2006 are $332,000.00 and projected expense for claims
and administration for 2005-2006 is $400,50000 An allocation of $66,500 will be made
from reserves in the fund to balance.
Section XII. Encumbrances
Operating fiords encumbered by the County as of June 30, 2005 are hereby re-
appropriated to this budget.
This budget being duly adopted this 23i° day of June 2~0/05/7~~ ,/
~~~akeG Clerk to the Board ~ Moses Carey, Jr , hair
Barry J s, hair Valerie Faushee
Alice Gordon Steve Halkiotis
~~
ORANGE COUNTY ]7EPARTMENT ON AGING ~ f~i `
POST OFFICE BOX 81 81 u;~p-.~° ~~
TERRY M. PASSMORE DIRECTOR is ~"
D/RECT7EL -9l92A5200g 600 HIGHWAY $6 NORTH •, ~'" ,~o
HILLSBOROUGH, NORTH CAROLINA 27278 s ~~~•
WWW.CO ORANGE NC US/AGING
February 7, 2006
Blue Cross Blue Shield of North Carolina Foundation
5901 Chapel Hill Road
Durham, NC 27707-0718
To Whom It May Concern:
1 write in support of Orange County Emergency Management's grant application to implement a
notification system for at risk populations in Orange County The Department on Aging
maintains a list of seniors to be called in case of a county wide emergency The seniors on We
]ist have health conditions and little social support, which make them vulnerable in the event of
an emergency. Our agency staff tries to reach each person before the emergency to check an
them and determine if assistance is needed. Emergency situations often happen unannounced in
which case the staff attempts to reach the vulnerable seniors after the event to see if they require
any assistance
the present system of using staff to call each person on the list is very time consuming for the
agency and causes some seniors on the list to be notified at a late time. Ihus if this project is
funded, the emergency list wilt be handled more effectively as many seniors will be notified
automatically and will have more time to prepaze for the impending emergency. Agency staff
will then be freed up to respond to the seniors who are unable to manage the automated system,
which will lead to better customer service. We expect one of the outcomes of this project will be
a higher number of registrants on the list because of the increased service level provided by this
project.
We appreciate the Foundation's willingness to offer grants for projects such as this and aze
excited to be part of increasing the preparedness level of the vulnerable populations in Orange
County
Sincerely,
a~-v~---"'""
Jerr P s ore
Dir r
TELEPHONE 19t91 Z45-ZOOn ~ FACSIlAIIE I9t9) B44-3O44 ~ EMAIL 1(J25SfT10r0@CO Or2riJ8 ^C U$
a~
AARP
CHAPEL HILL AARP CHAPTER #5135
Chapel Hill Senior Center, 400 S. Elliot Rd., Chapel Hill, NC
February 16, 2006
Blue Cross Blue Shield of North Carolina Foundation
5901 Chapel Hill Road
Durham, NC 27707-0718
To Whom It May Concern:
As President of the Chapel Hill AARP Chapter, I am writing on behalf of members in
support of the Orange County Emergency Management's grant application for a
notification system for special populations, including senior citizens, of Orange County.
This communication system will inform vulnerable citizens and caregivers of impending
alarming situations such as a winter storm watch or a Red Terrorist Watch.. If evacuation
is necessary, the system will assist authorities in identifying those who need emergency
assistance.. This "Reverse 91 I"calling system will help avoid the communication
problems observed during the nine-eleven event and the more recent gulf hurricane
disasters. The mass calling function can also be directed to a specific geographic azea
group for a specific alert such as people located near a hazardous waste spill.
The availability of'such a communication system will be comforting to all who have
disabilities including those with mild problems such as I have. It can reduce tremendous
stress for many. Thank you in advance for your assistance.
Sincerely,
Carol Amx Parr, President
Chapel Hill AARP Chapter, #5135
3a
List of government entities in North Carolina that have a telephone notification system
from some vendor:
- City of Winston-Salem
- Pitt C_.ounty
Rowan County
- Stanly County
- Iredell County
- City of Asheville
- Chazlotte-Mecklenburg
- Union County
- Gaston County
- City of Greenville
- Wake County
- Brunswick County
- New Hanover County
- Catawba County
- Cabamrs County
- Randolph County