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Home My WebLink AboutAgenda - 05-02-2017-12-4 - Information Item - Road Maintenance in Perry Hills Subdivision 1 PLANNING & INSPECTIONS DEPARTMENT Craig N. Benedict, AICP, Director Comprehensive Planning 131 W. Margaret Lane (919) 245-2575 Suite 201 (919) 644-3002 (FAX) " �� w„ VU P. O. Box 8181 www.orangecountync.gov �l1 A Hillsborough, NC 27278 lair i%ifi�ir/1%"lii/r1 k1�10y1117 a r ��UIIIV r' �/ r7l � % �„ is r v / „ a �� G yl �� 3 �° f✓ '7, �' r / �� of 0 A, 1 111 ��' i ,`e{' �d6 �' sir ,l�'yr�"� "��IINi p�� `i I' fig,'!�''r, h + �°'�P D aA�� umiom�[mu"uomuuu � � a�.irt^. uuN�r �II�V��IuA +ulll� 10 I�” ,rr MEMORANDUM TO: Board of County Commissioners FROM: Abigaile Pittman, Transportation/Land Use Planner CC: Craig Benedict, Planning & Inspections Director DATE: May 2, 2017 SUBJECT: INFORMATION ITEM — Road Maintenance in Perry Hills Subdivision ATTACHED: Maintenance Concerns and Road Addition Inquiry Attachment 1 - Perry Hills Subdivision Road Maintenance Map Attachment 2 — Summary of Investigation Results Attachment 3 — NCDOT response letter regarding maintenance concerns and road addition inquiry for Perry Hills Subdivision On January 25, following a Commissioner inquiry, Planning staff requested the North Carolina Department of Transportation (NCDOT) investigate maintenance concerns within the Perry Hills Subdivision, as well as an evaluation of the eligibility and the process for having the roads not maintained by the State accepted for maintenance. Perry Hills subdivision was recorded on August 27, 1965 (Plat Book 14, Page 152). A Perry Hills Subdivision Road Maintenance Map is attached for reference (Attachment 1). The following roads, or portions of the following roads, within the Perry Hills Subdivision have not been accepted into the State system for maintenance: • Paylor Street, Extension of SR 1393, between Shambley Road and Alpha Drive • Alpha Drive, Extension of SR 1403, north of Scarlett Drive • Scarlett Drive, between Shambley Road and Lancaster Road • Alpha Drive, between Scarlet Drive and US 70 There are numerous requirements for addition of subdivision roads into the State Maintained system, including a minimum housing density standard; the clearing of all trees, uncontrolled vegetation, and any encroachments from the right-of-way; and compliance with minimum design and construction standards. The NCDOT Subdivision Roads 2 Minimum Construction Standards, January 2010, revised May 2016, can be found at this link: https://connect.ncdot.gov/resources/Asset- Management/StateMaintOpsDocs/Subdivision%20Manual%20Jan%202010 Revised%20 May%202016.pdf NCDOT Division 7 staff investigated the streets within Perry Hills Subdivision that are not currently State maintained for eligibility for addition to the State system. Their findings are provided in the Summary of Investigation Results (Attachment 2). The complete response letter from NCDOT regarding maintenance concerns and the road addition inquiry for Perry Hills is also provided (Attachment 3). The subdivision roads were constructed in accordance with the standards and regulations in place in 1965. None of the four roads or road portions meets current day standards for addition to the State Maintained system. Extensive, costly corrective actions would be required for them to be eligible for addition. NCDOT maintenance staff has recently performed pavement repairs and the State maintained streets in the subdivision are programmed for resurfacing in 2018. This item was also discussed at the March 29, 2017 Orange County & NCDOT luncheon meeting. Discussions at the meeting recommended the following next steps: 1) As there is not sufficient state funding to resolve all of the road issues for the subdivision residents, Paylor Street should be the most immediate focus since it would have the greatest impact for the least funds; 2) NCDOT will investigate a possible drainage issue on Paylor Street; 3) Support from the adjoining property owners would be required and outreach to them should be made; and 4) The process would be to first aim to get the road graveled as a two-lane road under the unpaved road program, without acceptance into the State System at this time. There was agreement that Paylor Street should be the primary focus, and a suggestion that a section of Alpha Drive be a secondary focus is funding became available. NCDOT representatives replied that there would not likely be funding to address Alpha Street. Attachment 1 - Perry Hills Subdivision 3 :; 2y ;z..pp ip z ``tah ++§.,q Y k �lbtk y d r - / ! NM IIIIIIIIIFA NNW „,s, ....._ , _ 1 , I, III YLO.R ST IR P ,011 _A Iwo Fox:cal- PERRY Rp __ IS . ro , e 111111111 Ail 1 ■,■.,,,,s____ 4.0 wt..' ,10, ....---,,, ra .,,,ir %; V3 MUOWS___.....0,a a im I iii a a a I i WM Wii i i i i I 111 1W We a OODLAND!DR ®_ -- I ! liallillill ,r.... 3f-o c• ®_ fl 110 , m =W 6? m A t11111111C IMINER g Ma wig mow. z w a a .....„ ,,,,„„, , v w - , 111.1.11111111 INNI11110 IIIMIIIIIIIII 11.1111.11.1110 ' 111111111011110 Viiii IIIIIIMIIIIIIIIIIIIII WO 1:•.-±' , la illilligss"4,L ,$.",,c,,, ,,' ,,... \U. illi .— la --- ,,.: ,_ ,...... , ni ,. .. ja .,:, z ., Illi O P—'"'” cf) la = am e . , , !Al 1 S , g immm v,,,ty) ,,,, co a- m f:,,k,.4, i 4 ir e, _. ,,,, Road Maintenance Parcels E '", ` WASHINGTON ft DOT Perry Hills Subdivision Sr EXT 01 in=600f300 :,,r, • OFeet Private Orange County Planning and Inspections r 5,� �� Brian Carson(1/31/2017) ATTACHMENT 2 4 INVESTIGATION RESULTS FOR MAINTENANCE CONCERNS AND ROAD ADDITION INQUIRY FOR PERRY HILLS SUBDIVISION* Paylor Street, Alpha Drive, Extension Scarlett Street Alpha Drive(unpaved Extension of of SR 1403(north of section north of SR 1393 Scarlett Street) Scarlett Street) Length .08 mile .08 mile .12 mile .06 mile Right-of-way 60' 60' 60' 60' Dedication Date 08-27-1965 08-27-1965 08-27-1965 08-27-1965 Meets Density Yes,4 houses No, 2 houses, but No, 2 houses No, 1 house Requirement? density is okay for entire street length Road Classification Subdivision Connector Subdivision Connector Subdivision Connector Subdivision Connector ADT(trips/day) 100 Not provided Not provided Not provided Unpaved Travelway 14' 11' 12' 12' Condition Poor Good Good Good Ditches 41'center to center, 41'center to center, 37'center to center, 37'center to center, poorly defined generally good condition blocked by vegetation, blocked by vegetation, boulders and brush piles boulders and brush piles Functional Driveway No Not provided Not provided Not provided Pipes? Right-of-way Yes No No No Encroachments? Satellite dish Meets Minimum Maintenance Condition No No No No and Construction Standards? Corrective Actions to be Eligible for Addition to the State System (per NCDOT standards) Petition for Road Yes Yes Yes Yes Addition Required? Density Yes Yes No. Road shall serve a No. Road shall serve a Requirement Met? minimum of 4 homes or minimum of 4 homes or equivalent traffic volume equivalent traffic volume Construction Construct unpaved Remove existing Construct an 18'wide, Construct an 18'wide, Requirements roadway cross-section pavement and construct 2-lane, unpaved 2-lane, unpaved within right-of-way with an 18'wide, 2-lane, roadway stabilized with roadway stabilized with proper drainage ditches unpaved roadway a minimum of 3"of a minimum of 3"of and 18'gravel travel stabilized with a aggregate base, aggregate base, way stabilized with 3"of minimum of 3"of minimum 4' unpaved minimum 4' unpaved compacted aggregate aggregate base, shoulders and roadside shoulders and roadside base course. minimum 4' unpaved ditches 36'apart. ditches 36'apart. shoulders and roadside ditches 36'apart; or Repair, strength and widen the existing pavement based upon assessment of PE to provide an 18'wide, 2- lane paved roadway with minimum 4' paved shoulders and roadside ditches a minimum of 36'apart. Drainage Pipe All drainage pipes and All drainage pipes and All drainage pipes and All drainage pipes and Issues structures shall be structures shall be structures shall be structures shall be adequately sized and adequately sized and adequately sized and adequately sized and installed. installed. installed. installed. Encroachment Remove all trees and Secure all utility Remove all trees and Remove all trees and Issues within right- uncontrolled vegetation encroachment uncontrolled vegetation uncontrolled vegetation of-way and unauthorized agreements located and unauthorized and unauthorized encroachments. Secure within the right-of-way. obstructions in right-of- obstructions. Secure all encroachment way. Secure all utility utility encroachment agreements for all encroachment agreements. authorized utilities. agreements. *Summary of NCDOT Perry Hills Subdivision investigation, March 16, 2017 Attachment 3 5 RrNiw �P STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER JAMES H. TROGDON,III GOVERNOR SECRETARY March 16, 2017 ORANGE COUNTY Abigaile Pittman, AICP Planner- Transportation and Land Use Orange County Planning Department 131 W. Margaret Lane, Suite 201 P.O. Box 8181 Hillsborough, NC 27278 Subject: Maintenance Concerns and Road Addition Inquiry- Perry Hills Subdivision Located off of SR 1310, Frazier Road Dear Ms. Pittman, I am writing in response to your recent inquiry concerning the above subject. I am happy to report that our maintenance staff has recently performed pavement repairs and that the State maintained streets in the subdivision are programmed for resurfacing in 2018. District staff has conducted an investigation of the streets within the subdivision that are currently not State maintained for eligibility for addition to the State system. Our findings are provided below. Paylor Street, Extension of SR 1393 The subject road segment is located between the current end of State maintenance approximately 0.06 mile east of Shambley Road to Alpha Drive and is 0.08 mile in length. The road is served by a 60' right of way recorded on August 27, 1965 in Plat Book 14, Page 152. The road directly serves 4 homes and also serves as a subdivision connector road with an estimated ADT of 100 trips per day. The unpaved travel way is approximately 14' wide and in poor condition primarily due to a lack of aggregate and reverse crown preventing proper surface drainage. Mailing Address: Telephone:(336)570-6833 Location: NC DEPARTMENT OF TRANSPORTATION Fax:(336)570-6873 115 EAST CRESCENT SQUARE DRIVE DIVISION 7,DISTRICT I Customer Service: 1-877-368-4968 GRAHAM,NC 27253 PO BOX 766 GRAHAM,NC 27253-0766 Website:www.ncdot.gov 6 Roadside ditches are approximately 41' center to center but are poorly defined with missing or non-functional driveway pipes. Uncontrolled vegetation and trees are encroaching on the shoulder and in ditches. A privately owned satellite dish is located within the road right of way. The road currently meets the minimum housing density requirements and can be considered for addition as an unpaved road. However, the road currently does not meet the minimum maintenance condition and construction standards for eligibility for addition. The following items must be satisfactorily completed prior to addition to the State system: 1) The property owners shall sign a "Petition for Road Addition" and return it to this office. 2) Construct an unpaved roadway cross section centered within the platted right of way with properly drained ditches set a minimum of 36' apart and an 18" wide gravel travel way stabilized with 3" of compacted aggregate base course in accordance with minimum NCDOT unpaved road standards. 3) All drainage pipes and structures shall be adequately sized and installed per NCDOT requirements. 4) Remove all trees and uncontrolled vegetation and unauthorized obstructions with in the right of way. 5) Secure all necessary right of way encroachment agreements for all authorized utilities with in the right of way and remove unauthorized encroachments from the right of way. Alpha Drive, Extension of SR 1403 The subject road segment begins at the existing end of State maintenance and extends southward to a dead end and is 0.08 mile in length. The road currently directly serves 2 homes. A sufficient number of homes are present to meet minimum housing density requirements for the total length of Alpha Drive inclusive of the subject extension. The road is served by a 60' right of way recorded on August 27, 1965 in Plat Book 14, Pages 151 and 152. The single lane paved travel way is 11' in width and in good condition. The pavement structure and suitability of the underlying subgrade is unknown. Roadside ditches are approximately 41' center to center and in generally good condition with significant siltation noted at one driveway pipe. Roadside vegetation management is satisfactory. The road currently meets the minimum housing density requirements and can be considered for addition. However, the road currently does not meet the minimum maintenance condition and construction standards for eligibility for addition. The following items must be addressed and satisfactorily completed prior to addition to the State system: 1) The property owners shall sign a"Petition for Road Addition" and return it to this office. 2) Upgrade the roadway section meeting NCDOT minimum standards as described in the following options: 7 a) Remove existing pavement and construct an 18' wide , 2-lane, unpaved roadway stabilized with a minimum of 3" of aggregate base, minimum 4' unpaved shoulders and roadside ditches 36' apart per NCDOT minimum construction standards. b) Repair, strengthen and widen the existing pavement based upon assessment and recommendations by a qualified Professional Engineer to provide an 18' wide, 2- lane paved roadway with minimum 4' paved shoulders and roadside ditches a minimum of 36' apart per NCDOT minimum construction standards. 3) Receipt of all utility encroachment agreements located within the right of way. The property owner(s)/developer(s) shall contact all the utility companies and request them to submit encroachment agreements for all the utilities that service these roads. Scarlett Drive The subject road section begins at the intersection of Shambley Road and extends eastward to the intersection of Alpha Drive and is 0.12 mile in length. The road currently directly serves 2 homes and serves as a connector road for Alpha Drive. The road is served by a 60' right of way recorded on August 27, 1965 in Plat Book 14, Page 151. The unpaved travel way is 12' in width and in good condition. Roadside ditches are approximately 37' center to center and are blocked by uncontrolled vegetation, boulders and brush piles. The road currently meets neither the minimum housing density requirements nor the minimum maintenance and construction requirements for eligibility for addition to the State system. The following items must be satisfactorily completed prior to addition to the State system: 1) The road shall serve a minimum of 4 homes or an equivalent traffic volume 2) The property owners shall sign a "Petition for Road Addition" and return it to this office. 3) Construct an unpaved roadway cross section centered within the platted right of way with properly drained ditches set a minimum of 36' apart and an 18' wide gravel travel way stabilized with 3" of compacted aggregate base course in accordance with minimum NCDOT unpaved road standards. 4) All drainage pipes and structures shall be adequately sized and installed per NCDOT requirements. 5) Remove all trees and uncontrolled vegetation and unauthorized obstructions with in the right of way. 6) Secure all necessary right of way encroachment agreements for all authorized utilities with in the right of way. 8 Alpha Drive The subject road segment begins at the intersection of Scarlett Drive and extends northward to a dead end and is 0.06 mile in length. The road directly serves 1 home. The road is served by a 60' right of way recorded on August 27, 1965 in Plat Book 14, Page 151. The unpaved travel way is 12' in width and in good condition. Roadside ditches are approximately 37' center to center and are blocked by uncontrolled vegetation, boulders and brush piles. The road currently meets neither the minimum housing density requirements nor the minimum maintenance and construction requirements for eligibility for addition to the State system. The following items must be satisfactorily completed prior to addition to the State system: 1) The road shall serve a minimum of 4 homes or an equivalent traffic volume 2) The property owners shall sign a"Petition for Road Addition" and return it to this office. 3) Construct an unpaved roadway cross section centered within the platted right of way with properly drained ditches set a minimum of 36' apart and an 18"wide gravel travel way stabilized with 3" of compacted aggregate base course in accordance with minimum NCDOT unpaved road standards. 4) All drainage pipes and structures shall be adequately sized and installed per NCDOT requirements. 5) Remove all trees and uncontrolled vegetation and unauthorized obstructions with in the right of way. 6) Secure all necessary right of way encroachment agreements for all authorized utilities with in the right of way. Feel free to contact me if you have any questions. Sincerely, C. N. Edwards Jr., PE District Engineer Cc: J. M. Mills, PE, Division Engineer J. B. Wall, PE, Division Maintenance Engineer B.J. Howell, County Maintenance Engineer