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HomeMy WebLinkAboutAgenda - 02-21-2006-5jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 2006 Action Agenda , Item No. 5~ SUBJECT: Housing Rehabilitation Contract Awards DEPARTMENT: Housing/Comm. Development PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Bid Results; Work Specifications Tara L. Fikes, ext 2490 Summary Report PURPOSE: To award two housing rehabilitation contracts for the County's HOME Investment Partnership Program. BACKGROUND: The Housing and Community Development Department solicited bids from qualified housing rehabilitation contractors participating in the County's Housing Rehabilitation Program for the general repair portion of the work specifications. Bids were also solicited from lead based paint abatement contractors for items containing lead based paint as required by federal regulation. The informal bidding process is governed by the North Carolina General Statues §143•-131 and does not require a minimum number of bids. Additionally, present program procedures provide that housing rehabilitation contracts be awarded to the lowest responsible bidder. Additionally, ali contractors participating in the County's Rehabilitation Program are required to utilize current deconstruction and material recycling methods during the repair process. Sealed bids were solicited from participating contractors on March 1, 2005 and August 23, 2005 with a bid opening on March 10, 2005 and September 8, 2005 respectively with three bids received for the general repair portion and the lead based paint portion of the work specifications for 8109 Atkins Road. Bid results are attached. Also attached as additional information is a summary report of housing rehabilitation activity since Fiscal Year 2001. During that time, a total of 19 substandard dwelling units have been repaired at a total cost of $535,096. FINANCIAL IMPACT: The HOME Investment Partnership Program provides grant funding for this repair program. RECOMMENDATION(S): The Manager recommends that the Board award the fallowing housing rehabilitation contracts: Dwelling Unit Bid Amount Contractor 8109 Atkins Rd„ Mebane $44,535 Triple J Construction Company $7,611 RGO Enterprises LLC 2 RESULTS OF BID OPENING OWNER:_Clyde Graves ADDRESS: 8109 Atkins Rd,_ Mebane, NC 27302 APPLICATION NUMBER: HM COST ESTIMATE: $41,440 PERCENTAGE OF BID OVER 7% UNDER COST ESTIMATE CHECK ONE: JOB BID X JOB NEGOTIATED COMPANY 1,_ Triple J Construction 2, Diamond Builders 3._ Structure Building Co, 4, 5. 6. BID OPENED BY: BID AMOUNT David Saconn TIME OF BID OPENING: 3:00 PM DATE OF BID OPENING: September 8, 2005 David Saconn WITNESSED BY: Roxanne Reynolds *******************,r***************************~*,r***************,r Lowest Acceptable Bid: $44,535 Negotiated Amount: N/A Contractor: Triple J Construction NAME 1808 Pinecrest St. Burlington, NC 27215 ADDRESS 336-227-6125 TELEPHONE NUMBER COMMENTS: Submitted by: Bid Approval Date _ Proceed Order Issued $44,535 $45,370 $47,175 Date_09-08-05 ORANGE COiJN'I'Y HOUSING REHABII.ITATION PROGRAM SPECIFICATIONS FOR Clyde Graves AT 8109 Atkins Rd. PHONE: 562-5403 DATE: July 8, 2005 BY: David Saconn REHAB SPECIALIST NOTE TO CONTRACTOR CONTRACTOR SHOULD REFER ZO THE BASIC SPECIFICATIONS, PROPERTY REHABILITATION STANDARDS, GENERAL CONDITIONS, NORTH CAROLINA BUILDING CODES MANUAL, AND ORANGE COUNTY MIlVIMUM HOUSING CODE DOC[IMENTS. IT IS NOT THE INTENT OF THE WRITER TO DIRECT ANY CONTRACTOR TO A SPECIFIC SUPPLIER OF MATERIALS CALLED FOR IN THIS WORK WRITE-UP ONLY TO SPECIFY A TYPE THAT WOULD BE ACCEPTABLE TO THE HOMEOWNER AND ORANGE COi TNTY HOUSING REHABIL.ITATIONPRQGRAM. Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N.C. 27302 Phone Number: 562-5403 Date: July 8, 2005 Exterior: Install 12 automatic foundation vents around the perimeter foundation walls. All vents shall be secure, Page 1 2, Prepaze the foundation block walls for abase/scratch coat. Apply one base coat of cement based stucco, Apply one coat offiber-reinforced cement to strengthen the foundation walls. Color white, _ 3. Install a new treated crawlspace door and frame, hrstall a 2x4 treated frame and 3/4 inch treated plywood door, Install new galvanized hinges and locking hasp. 4, Install D-5 vinyl siding over all existing wood siding, Install ''/a" fan fold insulation before the siding is installed. Cover the gable vents with vented soffit. Install all necessay vinyl trim and corners, 5, Prepare the fascias, eves and overhangs for aluminum coil trim, Install all necessary gutter boards and wood framing to properly install the white aluminum coil stock. Wrap all door & window frames with white coil stock. Wrap all exterior boxing with white coil stock, Install vented soffit on the front, rear and porch overhangs. Install solid soffit on the three gables. Install solid soffit on both front and back porch ceilings. _ 6. Install two, 32 inch six panel metal exterior door units on the back porch. The new door units shall have an aluminum threshold and weather-stripping, Install a keyed lockset & deadbolt keyed the same. Install a wide view door viewer in bath new door units, Install all necessary framing and trim on the interior to finish the unit's interior. Prime and paint the casing with asemi-gloss latex paint. A Lead Paint Abatement Contractor will remove the existing doors, Remove the existing handrails on the ramp, Install new pressure treated handrails. The handrails shall be 36" tall and placed on both sides of the ramp. The railings shall be secure and meet the NC Building Codes for Ramp Handrails. Name: Clyde Graves Address: 8109 Atkins Rd. City: Mebane, N,G 27302 Phone Number-562-5403 Date: July 8, 2005 crawlspace: 1. Install four dropped girders below the back porch floor framing. The girder size and footings, shall be approved by the Orange County Inspection Department, Install adjustable posts jacks placed Sft OC, 2. Remove all debris from the crawlspace, Install 6-mil poly in the crawlspace, Install two dropped girders below the bathroom floor, Install two dropped girders below the kitchen floor, The girder size and footing shall be approved by the Orange County Inspection Department. Install adjustable posts jacks placed Sft OC. Roof: Repair three leaks in the roof. 1. Leak on the front left corner 2, Leak located where the front porch ridge meets the main roof: 3, Leak located on the reaz section in the porch ceiling. Check these areas far raised nails and or damaged metal, Caulk all questionable areas, 2. Prepare the roof far paint. Clean all loose debris from the metal roof. Apply two (2) coats of paint designed for metal roofing. 3, hlstail aluminum, continuous gutters and downspouts, Install plastic splash-blocks under each downspout. Attach a 10 ft section of soliddrain-tile to the front downspouts to divert water away from the unit. Page 2 Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N,C. 27302 Phone Number- 562-5403 Date: Tuly 8, 2005 Windows: Install four (4) vinyl replacement windows on the 2"d floor. Install al] necessary trim on the interior and exterior. Prime all new trim with an oi] based primer, Paint the interior window trim with semi-gloss latex paint, All paint shall cover completely. Insulation: Remove approximately 1 roll damaged insulation in the crawlspace. Install new R-19 insulation in all missing locations, Secure all loose insulation with tiger-teeth. _ 2. Install blown insulation in the attic accessible openings, The insulation shall achieve an R-30 rating, Install baffles where necessazy per code, Electrical: 2, Install a 200- amp breaker service panel, mast, weather-head, meter base and service riser. Install a new ground bar, All work shall pass the NC Electrical Codes. Remove the sub-panel in the back porch. Install a.junction box and conduit to the exterior service panel. All circuits in the existing sub-panel shall be run to the 200 service panel. Install a new circuit for the range, Install a new 4-wire cord set, 4. Remove the circuit running to the air conditioner located in the front left window. Install GFI receptacles in the kitchen. 6. Install hard-wired smoke detectors in all sleeping roams and living room on the 1" floor. Install a total of three (3) smoke detectors on the 15` floor, Install battery operated smoke detectors in the 2"d floor rooms. Install a total of two (2) on the 2"d floor. Page 3 Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N.C. 27302 Phone Number: 562-5403 Date:.Iuly 8, 2005 Electrical: 7. Install azc fault interrupter circuits on the bedroom circuits, 9. Instal] electrical box extension rings on all electric boxes in the 1st floor bedrooms. The extensions are to allow for the new sheetrock, 10. Install a 2"`~ ceiling light fixture controlled by a wall switch for the commode area. Position the light fixture to give adequate light to the commode. Make all electrical connections, Page 4 Install a permanent receptacle box and circuit for the well pump. Install a service light for the well house. All plumbing and electrical shall meet the NC Electrical and Plumbing Codes. _ Plumbing: 1. Install new supply lines from the well pump to all fixtures in the kitchen and bath, Remove all existing supply lines. 2. Install a new drain line assembly for the kitchen sink. The drain- line shall include all fittings and mechanical vent. 3, Install a new double bowl stainless steel sink in the kitchen. Install aluminum strainer, supply lines and new cutoffs, 4, Install a single lever, washer-less faucet with sprayer on the kitchen sink, 5. Install a main water cutoff within 5 feet from the crawlspace access door. 6. Install a hand held shower with two clips. Install one clip at normal shower height. Install the 2nd clip 40 inches from the tub bottom, 7. Install a new tank lid for the commode, Name: Clyde Graves Address: 8109 Atkins Rd. City: Mebane, N,C, 27302 Phone Number: 562-540:3 Date: July 8, 2005 Plumbing: 8. Install a new shower surround , Prepare the existing wall-boazd to receive the new wall surround, Glue the surround to the wall. Caulk al] necessary edges where the surround meets the tub. 9. Install a sanitary well-head seal for the well, Pour a concrete pad 42" x 72" in the well house. Make all plumbing and well pump connections. 10. Pump, crush and fill the existing septic tank, Install a new septic tank per Environmental Health Codes. Make all inlet & outlet connections, All work shall pass the Environmental Health Standards. Page 5 Living Room, Foyer & Stairwell: 1. Prepare the walls, ceiling, trim & doors for paint. Fill all nail holes with painters putty. Paint the walls and ceiling with flat latex paint, Paint the doors and trim with semi-gloss latex paint, All paint shall cover completely, 2, Prepare the mantle for paint. Paint the mantle with semi-gloss latex paint. The paint shall cover completely, Lead based paint is present on the mantle, Use Lead Based paint Safe Work Practices, 3. Prepaze the floor for vinyh Remove all loose or damaged vinyl. Install '/n inch plywood and a new vinyl floor. The vinyl to cost not less than $14 sgyd. Install metal trim as necessary, Install painted shoe molding at all wall and cabinet areas. Dining Room: 1, Prepaze the walls, ceiling and trim for paint, Paint the walls and and ceiling with flat latex paint, Paint all trim with semi-gloss latex paint, All paint shall cover completely, Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N.C. 27302 Phone Number: 562-540:3 Date: July 8, 2005 Dining Room: 2, Prepare the floor for vinyl. Remove all loose and damaged vinyl. Repair approximately 32 sq ft of damaged sub-floor, Install matching sheathing, 3. Install %a inch plywood and a new vinyl floor. The vinyl to cost not less than $14 sq yd, Install metal trim at all door openings. Install painted shoe molding at all wall azeas. Kitchen: 1. Remove the sink and countertop. Remove the floor covering and GSB sheathing on the kitchen floor, Patch the flue opening in the kitchen wall. 3. Install rolled back formica tops on all base cabinets, All,joints shall be tight to prevent water intrusion. 4, Prepare the cabinets, walls and trim for polyurethane. Apply two (2) coats. 5. Prepaze the ceiling far paint, Prime the ceiling with an oil bonding primer, Paint the ceiling and bed molding with semi-gloss latex paint, The paint shall cover completely. 6, Prepaze the floor for vinyl. Install 1/4 inch plywood and a new vinyl floor. The vinyl to cost not less than $ 14 sq yd, Install metal trim at the door openings. Install painted shoe molding at all wall and cabinet azeas, Bathroom: Remove the bed molding, Install % inch MR sheetrack on the ceiling, Finish the sheetrock smooth. Prime the new sheetroclc with a construction primer. Paint the sheetrock with semi-gloss latex paint. The paint shall cover completely, Page 6 2. Install 3 inch crown molding, Prime the molding with an oil primer. Paint all trim in the bathroom with semi-gloss latex paint. The paint shall cover completely, _ 10 Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N.C, 27302 Phone Number: 562-5403 Date: July 8, 2005 Hallway: Install 3/$ inch sheetrock on the ceiling. Finish the sheetrock smooth. Prime the ceiling with a new construction primer. Paint the ceiling with flat latex paint, 2. Prepaze the wall, and trim for paint, Prime all components with an oil primer, Paint all areas with semi-gloss latex paint All paint shall cover completely. Bedroom # 1: 1. Prepaze the walls and ceiling for .3/8 inch sheetrock. Remove all necessary ceiling and corner trim .Install 3/8 inch sheetrock on the walls and ceiling, Finish the sheetrock smooth. Prime the sheetrock with a new sheetrock primer, The new sheetrock shall butt the existing door casing, Flat tape smooth, all edges of sheetrock against door and window trim, _ 2. Trim the bedroom and closet doors to open and close properly, Prime the doors,,jamb and casing with an oil primer, Paint the Doors, jamb and casing with semi-gloss latex paint. Install new 3 '/a inch baseboard. Prime the baseboard with an oil based primer. 4, Prepare the walls, ceiling, trim and doors for paint, Paint the walls and ceiling with flat latex paint. Paint the trim and doors with semi- gloss latex paint, All paint shall cover completely, Bedroom # 2: Prepare the walls and ceiling for 3/8 inch sheetrock. Remove all necessazy ceiling and corner trim ,Install 3/8 inch sheetrock on the walls and ceiling, Finish the sheetrock smooth. Prime the sheetrock with a new sheetrock primer. The new sheetrock shall butt the existing door casing. Flat tape all edges of sheetrock against trim. Page 7 11 Name: Clyde Graves Address: 8109 Atkins Rd. City: Mebane, N.C. 27302 Phone Number: 562-5403 Date: July 8, 2005 Bedroom # 2: 2, Trim the bedroom and closet doors to open and close properly. Prime the doors, jamb and casing with an oil based primer. Paint the doors,,jamb and casing with semi-gloss latex paint. The paint shall cover completely. 3, Install new 3 '/4 inch baseboard, Prime the baseboard with an oil based primer. 4. Prepaze the walls, ceiling, trim and doors for paint. Paint the walls and ceiling with flat latex paint. Paint the trim and doors with semi- gloss latex paint, All paint shall cover completely, Back Porch: Remove the damaged band on the rear section of the back parch. Replace approximately 161inear ft. Remove any siding necessary to expose the damaged band, Install matching lumber, _ 2. Remove 64 sq ft of damaged sub-floor, Install matching sheathing, Prepaze the floor for vinyl, Install %a inch lauan plywood and a new vinyl floor. The vinyl to cost not less than $ 14 sq. yd. Install shoe molding at all wall areas, Prime and paint the shoe molding with semi-gloss latex paint, 2"n Floor: Trim the 2"d floor doors to open and close properly. 2, Install jamb-up type weather-stripping on the 2"d floor doors. 3. Install door sweeps on all 2"d floor doors, Page 8 4, Patch the flu opening in the 2"~ floor bedroom. All material used must be fire proof 12 Name: Clyde Graves Address: 8109 Atkins Rd. City: Mebane, N.C. 27302 Phone Number: 562-5403 Date: Tuly 8, 2005 Termite Treatment: Provide a termite inspection and treatment. A licensed Pest Control Company must perform the work. Debris: Remove the remains of a storage building on the right side property. Remove all wood, tires and debris. Haul all debris to the landfill. Exterior Drip line: 1, Place pine straw around the entire unit, The pine straw shall extend a minimum of aft away from the foundation and porch walk The pine straw shall cover all baze azeas within the aft azea. Page 9 Total Labor & Material 13 Back Porch Kitchen Bath Dining CV Hallway Bedroom # 2 Living to 2nd Floor Bedroom # 1 Front porch LIVING AREA 1419 sq ft Clyde Graves 8109 Atkins Rd. Mebane,N.C.27302 14 RESULTS OF BID OPENING OWNER:_Clyde Graves ADDRESS: 8109 Atkins Rd._ Mebane, NC 27302 PERCENTAGE OF 8ID OVER 14% CHECK ONE: JOB BID X APPLICATION NUMBER.: FiM COST ESTIMATE: $6,500 UNDER COST ESTIMATE JOB NEGOTIATED 1. 2. 3, 4, 5. 6. New Star Environmental Bar-Lyn Enterprises _ RGO Enterprises LLCA BID OPENED BY: David Saconn TIME OF BIA OPENING: BID AMOUNT $7,975 $7,650 $7,611 DATE OF BID OPENING: Mareh 10, 2005 WITNESSED BY: Roxanne Reynolds *********************************************,r********~*********** Lowest Acceptable Bid: $7,611 Negotiated Amount: N/A Contractor: RGO Enterprises, LLC NAME 114 Allen Creek Rd. Rougemont, NC 27572 ADDRESS 919-451-7989 TELEPHONE NUMBER COMMEENTS: Submitted by: David Saconn Bid Approval Date Proceed Order Issued 4:00 PM :_03-10-05 15 Name: Clyde Graves Address: 8109 Atkins Rd. City: Mebane, N. C, 27302 Phone Number: 562-5403 Date: February 1, 2005 Note: Prior to conducting Lead-Based Paint Abatement activities, all personnel associated with the project should review and fully understand the requirements of ALL applicable local, state, and federal regulations that may apply to the worltsite. Worksite Preparation: Ground Containment: 1. Before exterior construction, constmct a wont site perimeter curb of 2x4 timbers ten (10) feet from the house exterior, Create an outer barrier of flags and/or plastic tape 3 feet on center and 20 feet from the worksite. Post proper signage in the work area. All warning signs must remain posted until cleazance is passed. 2. During the period of work on all exterior components attach one layer of 6-mil polyethylene to the building exterior with furring strips, extending 10 feet past the work site. Wrap the plastic under the perimeter 2x4's, Change the plastic daily. Clearance Examination: After completion of all work that disturbed LBP and any other lead hazard reduction activities, a qualified person shall perform a cleazance examination. Worh disturbing lead-based paint is not considered complete until clearance is achieved, Pre-Clean: Pre-clean the interior of the unit in all areas that Lead Paint was disturbed. HEPA vacuum all horizontal surfaces, to include all floors, windowsills, troughs, baseboards and casing. Exterior: Remove the crawlspace door and frame. Pacltage in 6 mil polyethylene and properly dispose of, 2. Remove approximately 241inear ft of rotten siding. 16 Name: Clyde Graves Address: 8109 Atkins Rd, City: Mebane, N,C. 27.302 Phone Number: 562-5403 Date: February 1, 2005 Exterior: 3. Remove the wood between all rafters to allow ventilafion into the attic. Package in 6-mil polyethylene and properly dispose of. 4, Remove the windowsills on the right/reaz side of the unit. The sills shall be flush with the existing siding, 5. Remove the two doors on the reaz porch, Cut a 34 1/2 x 82 %z inch opening in the siding to receive a 32 inch door unit. (Note) The rehab. contractor shall frame the opening to receive new door unit. 6. Remove the four (4) windows on the 2"~ floor. 7. Prepare the siding, soffits and rakes for vinyl and coil stock. Remove loose chips of 1"minimum dimension and stabilize deteriorated paint that does not break off in place to a moderate touch, Apply a Tyvek, or similar vapor bamer to enclose the lead containing paint on the siding, Prevent paint chip material from falling out of the barrier by lapping the successive lower layers a minimum .3" and over the top ofthe upper barrier. Lap and turn all corners and ends a minimum of 12", Apply a Lead Block primer to the soffits and overhangs to stabilise the existing paint, Note: All lead paint debris including paint chips and wood shall be double bagged and goose neck tied in 6-mil poly, All debris shall be properly labeled and disposed of at a Licensed Landfill, A copy of the Lead Abatement Contractor's License shall be submitted to the Orange County Housing/Community Development Office, All permits and applications shall be acquired before work is to begin. ( Lead Abatement Permit) All work shall comply with the N,C. Deparhnent of Health and Human Services- Lead-Based Paint Hazazd Management Program Page 2 Total Labor & Material (~ 0 0 N m m d m 0 a c O N m ~ a rn m o ~a ~~ ~ N N } ~ ~ _ ~ 2• m ~ O ~' N ~ } O) LL c C 0 U m m c m O ~ I ~I to i - I t!')i Q)~ t0 O O O O lt) ~ 10 I II m'~ ~ LL) O V' O 111 O V N ~ N M ( r 'V'' m d' O M (O IfJ V' i~ O O , O ~ O V I~ r ~ O ~ a .r W I II ~i Q) O O r N N I~~ M ~ M I +-, M O O I~ O M ~ a N i 0 U O s- O N W ~- O) N N M N N tf! ~- t0 ~- m M i 'c1' 0 N M i NI II N i O~ i N' M M d' N~ ~ V' V M CO M ~ I i I i I ~ I ~ x x x x x x x x x x ~ I ( o r ~ ~ l ~ - _.. - - ~ - i -- .. ~ _ J _ _ _ _ __ _ _ _ _ _ _ ___i ___ _ I _i _ I Z _ ~ = I I ~ _ _ _. -- - j - - - - - - - - - - d N N G ~ Q X l X ~ ~ i X M _ _ - _._ ~ ___ _ _ X _ .__ _ _ X. _ _.._ X _ ......,_ X - __.. X - ___ - __.. X - __ - ._._. X ....... 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