HomeMy WebLinkAboutAgenda - 02-21-2006-5iORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 2006
Action Agenda
Item No. S-~
SUBJECT: Budget Amendment #10
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. CDBG/IDA Program Grant
Project Ordinance
INFORMATION CONTACT:
Donna Dean, (919)245-2151
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year2005-06.
BACKGROUND:
Health Department
At its January 24, 2006 meeting, the Board of County Commissioners approved the
acceptance of $43,346 in Community Health Center Continuation Grant funds from the
State, These one-time grant funds will be used to expand primary care services at the
Whiffed Clinic in Hillsborough by adding an additional clinician team and expanding
available hours by 14 hours/week, This additional coverage will enable the Department to
offer additional services for the low income and uninsured populations, These one-time
grant funds must be expended by May 30, 2006, and once expended, the Department will
return to its current schedule of patient visits. This budget amendment provides for the
receipt of these grant funds. (See Attachment 1, column #1)
Department of Social Services
The Department of Social Services has received notification from the State of additional
Crisis Intervention funds totaling $64,881 for the current fiscal year. These finds will be
used to pay for crisis related heating needs for Orange County residents. In keeping with
departmental policy, County dollars for this function will not be spent until all federal and
state funding available for the purpose have been exhausted. These additional funds bring
the current budget for this program to $224,621 for FY 2005-06. This budget amendment
provides for the receipt of these additional funds. (See Attachment 1, column #2)
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3. The Department of Social Services has received notification from the Governor's Office of
an allocation of $7,424 to go to Hurricane Katrina evacuees currently residing in Orange
County, The County's allocation is based upon FEMA registrations (evacuees) following
Hurricane Katrina. Funds will be distributed under policies overseen by the Social Services
Board. These funds consist of private donations and charitable giving into the NC Helping
Neighbors Fund. This budget amendment provides for the receipt of these funds. (See
Attachment 1, column #3)
Arts Commission
4, The North Carolina Arts Council, via a FY 2005-06 Arts in Communities -Grassroots Arts
Program Grant, has awarded the Orange County Arts Commission aone-time increase in
funds of $17,856 for re-granting and arts projects, The majority of these funds will be re-
granted to non-profit organizations doing art-related projects. Remaining funds will be used
to fund the Arts Commission program, Call for Artists for Purchase of Existing Work, as well
as to cover some of the Arts Commission program costs (printing, design, etc.,) These
additional funds bring the current budget for state arts grants to $37,662 for FY 2005-06,
This budget amendment provides for the receipt of these funds from the North Carolina Arts
Council to be used for the above stated purpose. (See Attachment 1, column #4)
Housing and Community Development
5, At its February 9, 2006 meeting, the Board of County Commissioners approved the
acceptance of a $50,000 Community Development Block Grant (CDBG) from the N,C.
Department of Commerce for an Individual Development Account (IDA) Program for first-
time homebuyers with incomes below 80% of the area median income, These funds will be
used to match first-time homebuyer participant's savings for a down payment to purchase
their first home. This IDA Program has a match ratio of 2:L For example, if a participant
saves $1,000 toward a dawn payment on a home, their savings are matched with $1,000 in
CDBG funding and $1,000 in local funding.. This budget amendment provides for the receipt
of these grants funds, (See Attachment 3, CDBG/1DA Program Grant Project Ordinance)
Recreation and Parks Department
6. At its February 9, 2006 meeting, the Board of County Commissioners approved an
appropriation of $5,000 from Commissioners' Contingency to provide financial assistance for
the County s third annual "Cool ,Jazz" Festival held at River Park in Hillsborough, The
festival is scheduled for April 29, 2006, and is a part of the Orange County Performance
Series, Staff estimates the cost of the festival to be approximately $22,000, The FY 2005-
06 approved budget for the department included $5,000 for the festival, and the department
has currently received $6,150 in donations, with an additional amount of $5,665 anticipated
to support the Festival, Should the anticipated donations fall short of the projected budget,
the department plans to cut back expenses to match available finding, This budget
amendment provides for an appropriation of $5,000 from the Commissioners' Contingency
to cover the remaining costs of the festival. With this appropriation, $14,000 remains
available in the Commissioners' Contingency far FY 2005-06. (See Attachment 1, column
#6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments,
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Year-To-Date Budget Summary
Fiscal Year 2005-06
General Fund Budget Summary
Ori final General Fund Bud et $749,856,874
Additional Revenue Received Through Budget
Amendment #10 (February 21, 2006):
Grant Funds $122,759
Non Grant Funds $422,803
Additional County Dollars (i e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$529,420
Total Amended General Fund Budget $150,931,856
Dollar Change in 2005-06 Approved
General Fund Bud et
$1,074,982
Change in 2005-06 Approved General
Fund Budget
0.72%
Authorized Full Time Equivalent Positions
Original Approved General Fund FuII Time
Equivalent Positions 750.436
Original Approved Other Funds Full Time
Equivalent Positions 69.550
Additional Positions Approved Mid-Year 6.500
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2005-06 826.486
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,848
Attachment 2
ATTACHMENT 3
Community Development Block Grant/Individual Development Account Programs ~O
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13,2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Community Development Block Grant
(CDBG)/Individual Development Account Program as awarded to Orange County
Housing and Community Development by the North Carolina Department of
Commerce, Funds from this grant will be used to match first-time homebuyer
participants' savings for a down payment to purchase their first home, To qualify for
this match, homebuyers must have incomes below 80% of the area median income,
Section 2. The officers of the County are hereby directed to proceed with the grant project
within the grant document, the rules and regulations of the North Carolina
Department of Commerce.
Section 3. The fallowing revenue is anticipated to be available to complete this project:
hzteigotenznrrztcrl-ODBG-IDA Prograzzz(FY05-06) X50,000
Tiansfe~~ fznnz2005-06 HOME P~remzrn~FYQS-06) $20,000
Tiarzsfe~~ fitint CDBG Prr~nnzbxonr (FY05-06~ $1.5,000
C-ormiGcrtzo~z fznmdae Wonpn's Cerner(FYOS-06J $5,000
Total ,90,000
Section 4. The following amount is appropriated for this project:
FLuuou .Se ~7~ic e t - Lidividnal ].h ue lapmo i~t h c a nnl Pro, roar ,590,000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations,
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner,
Section 7. Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. No full-time equivalent County positions are related to this grant,
Section 9. This ordinance supersedes previous Community Development Block
Grant/Individual Development Account Program Grant Project Ordinances far
Orange County Government.
Section 10. This project period goes through February 28, 2007..
Adopted this 21st day of February 2006.