HomeMy WebLinkAboutAgenda - 06-21-1983 ORANGE COUNTY, NORTH CAROLINA
BOARD OF COMMISSIONERS
REGULAR MEETING
TUESDAY, JUNE.. 21 , 1983
7:30 P. M.
COURTROOM, OLD POST OFFICE BUILDING
CHAPEL HILL, NORTH CAROLINA
A. BOARD COMMENTS
B. AUDIENCE COMMENTS
1 . Matters on the printed agenda
2. Matters not on the printed agenda
C. MINUTES May 17, 1983
D. BOARD DECISIONS
1. 1983-84 Budget
2. Budget Amendment
3. Road Name Changes - Damascus Church Road and Poythress Road
4. NCACC Policy. Statement on Taxation and Finance
5. Execution Resolution
6. Resolutions for Annual NCACC Conference
i7. Harmon -Young (HB-4) Activity Node Area Study
8. Housing Rehabilitation Contract Award
g. Appointments
TABLE OF CONTENTS
JUNE 21 , 1983
AGENDA ITEM & TOPIC ABSTRACT PAGES
D. BOARD DECISIONS
1 . 1983-84 BUDGET 001 001
2. BUDGET AMENDMENT 002 002-003
3. ROAD NAME CHANGES-DAMASCUS CHURCH ROAD 004 004-007
POYTHRESS ROAD
4. NCACC POLICY STATEMENT ON TAXATION 008 008-013
AND FINANCE
5. EXECUTION RESOLUTION 014 014-021
6. RESOLUTIONS FOR ANNUAL NCACC CONFERENCE 022 022-023
7. HARMON-YOUNG (HB-4) ACTIVITY NODE 024 024-025
8. HOUSING REHAB CONTRACT AWARD 026 026-030
9. APPOINTMENTS 031 031
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1
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
June 21, 1983
The Orange County Board of Commissioners met in regular session on Tuesday,
June 21, 1983 at 7:30 P.M. in the Courtroom of the Old Post Office Building,
Chapel Hill, North Carolina.
Commissioners Present: Richard E. Whitted, Chair, and Commissioners Ben
Lloyd, Shirley E. Marshall, Norman Walker and Don Willhoit.
A. I088D mama
Commissioner Whitted recommended that agenda item o-1 (1983-1884 Budget) be
moved as the last item on the agenda.
PUBLIC HEARING (see page of this book)
Marvin Collins, Planning Director made the presentation. The purpose of
the public hearing is to consider renaming a section of Poythress Road,
Damascus Church Road and that section of the road that extends from Poythress
Road to the Chatham County line, to Meacham Road, consistent with the Chatham
County name, Meacham, for this road. Residents have experienced problems in
reporting fire and rescue calls and fire and rescue personnel still respond to
Damascus Church Road. A valid petition has been presented from residents.
Commissioner Whitted asked for questions from the audience.
Worth Johnson, a member of the community spoke in favor of the issue.
There being no other comments from the apdieuoe. Commissioner Whitted
adjourned the public hearing.
Commissioner Willhoit moved, seconded by Commissioner Marshall to approve
the road name changes, changing Poythress Road to Damascus Church Road, and
Damascus Church Road to Meacham as deucribed, VOTE: Ayes, 5; Noes, 0.
B. AocoENCE_Co8mEmT3
1. MATTDB8_CE-2EB-E8zBTED_2GENIB
Commissioner Whitted deleted Item D-7 and Item C.
Commissioner Willhoit added the Efland Estate Sewer problem to the agenda.
Adele Thomas noted the desire to speak on Item D-4.
2. 1TRS NOT ON THE �' � » 4QEBIA
There were no comments.
D-2 Budget Amendments (see page for these amendments)
Commissioner Marshall moved, seconded by Commissioner Willhoit to approve
the proposed budget amendment for Little River Fire District. VOTE: Ayes, 5;
Noes, 0.
D-4 012dZ_Bolioy atztauent_oz_Mazatioo_aod-Eizauoe
Commissioner Willhoit noted that the increasing need for sources of revenue
and funding will be considered at the August meeting of the mcAoC' Concepts of
,this draft policy statement were derived from the resolution submitted by this
Board for the August, 1982 NCACC meeting and were incorporated into the
Association's Policy Statement at the December, 1982 m"eting, A copy of the
resolution is attached.
Ms. Adele Thomas commented on General Assembly policy as it relates to
property taxes.
D-5 Bxenotiun Rezolutinn
Commissioner Walker moved, seconded by Commissioner Marshall to approve a
resolution authorizing the use of the Sheriff's office to serve Executions for
the Department of Revenue. VOTE: Ayes, 5; Noes, 0.
D-6 8eooIutiooS foz_Lnizllal-Nc8CC Confelaogm
2
D-8 Is2uBAward (see page ___-of this book)
Commissioner Marshall moved, seconded by Commissioner Whitted to approve
the following Housing Rehabilitation Contracts:
Street °^ • • Did Amount
5 Torain Street McDuffie Construction n11,325.00
7 Torain Street Samuel English V10,470,00
33 Torain Street Norvia Brooks u10,420.00
60 Hill Street Dwight Ragland $ 7,650,00
VOTE: Ayes, 5/ Noes, V.
D-9 Z,ppoiutmonto
By consensus, the Board tabled the appointment to the ABC Board until July
5, 1983 when they had agreed to consider all necessary appointments.
adde,d_Jtem - Eflao6 uatcU_e-aeauar_
Commissioner Willhoit noted that alternatives providing relief from septic
tank failures in Efland Estates had been considered. One consideration has
been to combine the treatment needs of Efland-Cheeks School with this pzojeot,
With the failure of the plant at the sobonl, now would be an opportune time for
consideration of this alternative.
Be said he had heard rumors that the Orange County School Board and the
town of Hillsborough were considering extending a sewer line to the school.
Commissioner nillbnit suggested that a meeting be called with those two units
to clarify the pcuppoal. The meeting with the Hillsborough Commissioners and
the Orange County School Board was set for Thursday night, June 23, 1983,
The Board discussed briefly, FIB 1123 (Consolidation of Schools) , HE 1163
(Rural Fire District Taxes) , and SB 15 (Limit School Administration ruod> ' SB
15 was opposed.
o-1 11E5=1984 Budget
Ken Thompson, County Manager noted that an estimated aI,764,000 will be
unspent at year end without Carol Woods. The County Manager noted that
s560,000 of that amount was excess and available for appropriation, resulting
in a o1,304,000 unappropriated fund balance. The remaining undesignated
reserve is 6'6o of recommended general fund budget, or 3.4 weeks of
eopendituca, During the first four months of fiscal year 1983-1984 it is
expected that Orange County will spend $1,738,000 more than it will receive,
which points out the need for maintaining an adequate working capital. There
was a meeting with the ABC Board in which Chairman Whitted requested that the
suggested reduction in distribution of ABC revenues to Orange County be
restored in whole or in part. Any recovery could be used for mark up list
items. If the Board asks for $100,000 more from the ABC Board, then uI64,000
becomes available for mark up items, If the Board requests o300,000 from the
ABC, then o264,000 becomes available. Final mark-up items (not on the previous
list) have to do with the Public Defenders Office space rental, which will
become a mandatory expenditure by the County - this decision was not known as
of the time of the recommended budget's presentation to the Board of
Commissioners. It is estimated that it could run as high as u10,000 to provide
for the rental opaco. Another item considered was the possibility that there
will be an added expenditure to the County of s2,700 in Orange County's
contribution to the Economic Development Commission. This will circumvent if
Mebane's participation amount is reduced, which is a possible alternative to
funding the Mebane Library or the Mebane Recreation Program.
3
A third possible addition is the position of a relief dispatcher for the
emergency services department to allow back-up coverage for lunch breaks,
sickness and vacation periods of the existing dispatchers.
Mr. Thompson stated that the Dogwood Acres Sanitary District tax levy can
be set at 1-1/4 cents per hundred dollars evaluation, to finish out the payment
of principal and 1oteceot, In the case of the New Hope Fire District, proposal
is made to raise the district tax from 3-I/2 cent to 4 cents to replace the
engine on a tanker and other expenses. If the Board considers relieving some
of the Mebane cost on the Economic Development Commission in lieu of support
for the library and recreation, then the $556 could be dropped from the
recommended budget' Based on the refinement of revenue projections, an
additional $60,000 in revenue will be available in the coming year. Items in
the revised mark-up list ha been incorporated.
Commissioner millboit presented a list of fourteen (14) proposed additions
to the Manager's budget. He indicated that the changes do not require an
increased tax rate. The additions were: (1) P50,000 additional for the
Sheriff's Department distributed as follows: $3,000 to the County Capital Fund
for additional highway patrol vehicles� l bioleo tv be purchased in January. Two
vehicles are already included in the county's capital fund and the remaining
o47,000 will go for other items requested by the Sheriff, the largest amount of
which will be for mileage; (2) s50,000 for Orange Enterprises, which will be
budgeted in the nzangm County Capital Fund. Allocation will be contingent upon
commitment of other funds sufficient to ensure completion of the property
acquisition project; (3) u300,000 is for school capital to be divided equally
between the two school systems; (4) s12,000 will be for voting machines; (5)
y4,600 for the Dispute Settlement Center; (6) a1,500 for the Women's Health
Center; (7) $1,000 for Battered Women's Coalition; (8) a1,050 for Rape Crisis;
(9) s14,500 for an additional Protective Service nmckez; (10) $0,000 for the
township listers that are not included in the County Manager's recommendations;
(11) $9,000 for an electrical inspector; (13) $5,400 for two planning interns;
(13) *1,000 for rent for the public defenders' office space and (14) v14,172
for a relief dispatcher, making the total $381,222. Proposed revenue changes
to balance these encumbrances are $207,000 in back taxes from Carol woods'
$57,000 for Carol Woods in the I983-1984 tax year; o9,000 increase in
electrical inspection fees; u60,000 increased revenue projection; and sI00,000
decrease in the ABC funds which in the Manager's budget is $500,000, thus
requesting $400,000 for the 1983-1984 fiscal year; increase in bottle tax is 5
cent, which is going in the June 9 Rouse revenue package - not sure of status,
but could provide s40,000 additional revenue to the County.
The increase in sales tax receipts is estimated at s40,000 which is in
addition to the o60,000 in other increased revenue, giving a total increase in
revenue of n313,000 requiring an additional appropriation from the undesignated
fund balance of $68,222.
The County Manager noted that this would be taking more than the
recommended appcopciatioo.
Commissioner Whitted stated that relative to the ABC System and the fund
balance, there is a need to understand the implications of what was planned in
regards to the necessary funds in the budget to purchase the land. Mr. Gobbel
noted that based on Commissioner Willhoit's proposal of a100,000, the
construction of the building will be postponed by six months, but this will not
stop the program completely.
Bottle tax now is earmarked for educational rehobilitation, There is a
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need to be sure that the 5 cent bottle tax increase bill passes in the form as
written so that the flexibility to use the $40,000 is there.
Commissioner Willhoit noted that the $200,000 increase in school capital
should be considered as a one-time addition and not as the starting point for
next year's appropriation.
Wallace Harding, Finance Director stated that the increased revenue
projection of $60,000 does not include the local option sales taxes for revenue
estimate increase in Item 7. The $60,000 is primarily charges for services,
such as Register of Deeds, not sales taxes.
Commissioner Whitted estimated that the fund balance as of June 30, 1983
will be 1,800,000, and $560,000 has already been recommended in the Manager's
budget. The County Manager added, that the revised revenue estimates will be
an addition and that 6.6% of the budget is 1.2 million. The local government
commission calls for 8.0%. Mr. Thompson stated that this is plotted by month
in the cumulative period which is to be covered by the undesignated reserves.
Mr. Harding noted the year was started with $1,194,795, undesignated, and
$100,000 is presently in contingency. The only expense taken from the
contingency fund was for the computer purchase and the sanitation truck. The
year will end with $25,000 and was started with $100,000.
Commissioner Whitted noted that presently the fund balance has been used.
Ken Thompson noted that the actual cash flow has been projected, and
excludes what might be done in rescheduling capital projects. It is perceived
that in the fourth month of next year's budget (not the coming year, but the
year thereafter) , the cash needs will be short if what's recommended in the
appropriated undesignated fund balance is overextended.
The County Manager noted that at the end of the year, payments on the jail
will still be made, and this will not be available in the coming year as a
fallback cash amount to rely on to meet cash needs.
Wallace Harding noted that another unusual item occurring last year was
that only 94% of the appropriations was spent, and it was estimated that 98% be
spent, based on actual end-of-year figures on expenditures.
Commissioner Willhoit noted that the increase of $40,000 in sales tax is
based on the sales tax revenue for the current year, estimated at $2.105
million. The budget for next year is based on $2.250 million, which is based
on a 7% increase in sales tax. Wallace Harding stated that he would be
comfortable with the $40,000, but not that plus the addition out of the fund
balance.
Commissioner Willhoit stated that the additional $40,000 would project an
8.9% increase in sales tax revenue compared with the 7% projected growth rate
that the State recommended.
Commissioner Lloyd noted the request for Orange Industries is for $50,000
and $110,000 is needed to purchase the building and another $110,000 is needed
for renovations and furnishings. He noted that nothing mentioned has exceeded
what is necessary for support of Orange Industries.
Commissioner Matted stated that if there were no objections, $50,000 will
come out of the County's capital fund. He noted that if approved, the $50,000
provision will be in the County capital fund, and can then be appropriated as
necessary.
Commissioner Lloyd noted that another problem was the issue of legal fees
and the need for a full-time attorney to serve the needs of the County.
Commissioner Whitted stated that he was not opposed to a study being done and
being brought back to the Board relative to the hiring of a full-time attorney.
452
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There was some discussion for an additional worker for the Department of
Social Services at $14,500.
Bonner Gifford, Chairman of the Board for the Fire Department clarified the
need for equipment as proposed, and he noted that there is too big a dependence
on the Chapel Hill Fire Department for their resources.
Commissioner Whitted stated that the two Fire Chiefs have met and decided
they would prefer the funds for the air truck come out of the general fund
rather than the fire tax fund.
Commissioner Whitted asked for added discussion relating to the markup
list. He noted that there should be some discussion about the long-term
capital for schools. He stated that the long range programs cannot be funded
this year. It was clarified that the additional $200,000 for school capital
would be divided equally between the two systems.
Commissioner Whitted stated that if a cash flow problem occurs in the fall
of 1983, the release of capital funds can be scheduled to solve this problem.
Commissioner Whitted stated that a public hearing was scheduled for Monday,
June 27, 1983 in the county's Superior Courtroom in Hillsborough. Items on the
agenda will include a rezoning request, the airport issue and the 1983-1984
budget.
With no further business to come before the Board, the meeting was
adjourned.
Richard E. Whitted, Chair
Beverly A. Blythe, Clerk
APPROVED 4/2/84
ORANGE COUNTY
BOARD OF COMMISSIONERS Action Agenda.
ACTION AGENDA ITEM ABSTRACT Item 1b.
DEE-TING DATE •
Subject: 1983-84 Budget
Department: , ; . 1. . I Public Hearing: ' yes no
AttachlrerErgrr. Information Contact:
County Manager's Office
one Number: 7 -: I
PURPOSE: To consider 1983-84 budget ordinance adoption and establish tax rates for
Orange County, special districts, and Chapel Hill-Carrboro School Supple-
mental tax.
NEED: To adopt the 1983-84 budget in accordance with North Carolina General
Statutes 159-13A which states:
"Not earlier than 10 days after the day the budget is presented
to the board and not later than July 1 , the governing board
shall adopt a budget ordinance making appropriations and levying
taxes for the budget year in such sums as the board may consider
sufficient and proper, whether greater or less than the sums
recommended in the budget."
impAcr: To provide for 1983-84 operations of Orange County.
*4-1,
ORANGE CXXINT2'
ECtARD OF COMNIISSIONERS Acticri Ageida
ACT/ON AGENDA MEM ABSTFACT /tem R,.,1)
MEETING „„huaL21, 1911a_
Subject: Budget Amendment
Department:Finance 1 Public Hearing: yes X no
Attachrrent s Information Contact:
Yes Donna Clayton or Patricia Stutts
Phone Number: 732-8181
PUEPOSE: To consider proposed budget amendment for Little River Fire District.
•
•
To budget for request from Little River Fire District for funds to be trans-
ferred from Unappropriated Fund Balance to Appropriated Fund Balance for pur-
chase of first attack fire truck.
• .
IMPACT: To reduce Little River Fire District Fund Balance from $27,330.27 to
$11,330.27.
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ORANGE COUNTY
PROPOSED
1982-83 BUDGET AMENDMENT
The 1982-83 Budget Ordinance of Orange County as adopted on June 22,
1982, and subsequently amended, is hereby amended as follows:
Fire Districts:
Appropriation:
Little River Fire District - Remittance to District $16,000.
Source:
Fund Balance Appropriated 16,000.
To budget for request for funds to be transferred from Unappropriated Fund
Balance to Appropriated Fund Balance for purchase of first attack fire truck.
UU4
Baa.3.2.0 OF Ca:MISSIONS-RS Ao.tion,
Item No 7) 3
ACEICN 47,7,B2:1".A 111.:4 le511121..=
DATE: June 21, 1983
Subjecl:: Road Name Changes - Damascus Church Mad and Poythress Road
D.part—,,,ertt: Planning
[public; ye-S
---
--------
1.33f0=atica Orult2-CI:: Marvin Collins
AttaChar—nt(S) ; Petition of property
owners; map
phone. Number: 732-8181 Ext. 346
------
PCMCEE: Public Hearing to receive citizen input on changing the following road names:
(1) Poythress Road from existing Damascus Church Road (SR 1940)
to Smith Level Road (SR 1919) - Proposed change to Damascus
Church Road.
(2) SR 1939 (Southern portion of existing Poythress Road) from
Damascus Church Road (SR 1940) to Chatham County line -
proposed change to Meacham Road,
NEED: In March of 1980, the Board of County Commissioners named the northern portion
of Damascus Church Road to Poythress Road based on the recommendation of the
Road Naming Advisory Committee (RONAC). The recommendation of RONAC was based
on the section number designation and visual inspection of county maps rather
than an on-site inspection.
Subsequently, fire and emergency personnel experienced difficulty in responding
to calls for assistance because local residents still referred to that section
of road as Damascus Church Road rather than the new Poythress Road. Local
residents became concerned and submitted a petition to RONAC, requesting that
the name be changed back to Damascus Church Road.
in July of 1982, RONAC recommended changing the northern portion of Poythress
Road back to Damascus Church Road and naming the southern portion of Poythress
Road to Meachum Road to match up with the name assigned to the same road in.
Chatham County. RONAC suggested holding off on a public hearing until other
road name changes were requested and several could be considered at one time.
2201,C2: Changing the road names as proposed would address the concerns of local
residents as well as resolve those problems being experienced by fire and
emergency personnel.
ZZOMMENDATION: The Planning Department Staff recommends approval of the road name change.
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A), ,\\*1\ ROAD NAFX PETITION
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To the Orange County Board of Commissioners: ---...
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We, the undersigned, request the Board to consider naming the road,
identified on the official Orange County Road Map, prepared by N.C. Department
of Transportation, as S.R. number 193'1 in CRAPE- Ala-
(Number) (Name)
Township(s), in 5btL774 0/2..,41146g Fire District(s) , and running
(N a)a) (Direction)
from S.R. number 11/fr______4 and terminating at S.R. /440 ..., the
:
17 (Number)
fllowing name:* (Number) C1- I R.QAD
SIGNEES Address Tax Nap # Block Lot
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*Note: 1. Only names which conform to the road naming policies and principles
( attachment) adopted by the Board shall be considered for adoption.
2. Eligibility to request consideration of a road name shall be limited
to individuals and organizations who own property which fronts on the
road in question.
3. A petition must be signed by a minimum of 51% of those who own property
facing the road in question, in order tb be considered valid.
8/81
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ROAD NAME PETITION .7' 006
SIMMS , Address Tax Map ii Block Lot
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ORANGE COUNTY
BOARD OF COMMISSIONEFS Action Agenda
ACTION AGENDA TTEM ABSTRACT Item
MEETING DATE
June 21 , 1983
Subject: MCACC Policy Statement on Taxation and Finance
• T. Partartent: County. Ci i • I- fe. 1 Public Hearing: yes no
Attachrrent(s) Information Contact:
Yes Commissioner Don Willhoit
Phone Number; 732-8181 ext ;nc
PURPCSE: For the Board to review and discuss a draft policy statement of the N. C.
Association of County Commissioners on Taxation and Finance.
NEED: The policy statement has relevance to previous discussions of the Board
on long term capital planning.
IMPACT:
ORANGE COUNTY COMMISSIONERS
106 EAsr MARGARET LANE
HILLSBOROUGH, N. C.
27278
MOM=E.WHETTED,au,
BEN LLOYD
SMILEY E.MAI:SHALL
140104114 wAixrA
DON IrLcutorr
MEMORANDUM
TO: Orange County Commissioners
FROM: Don Wi 1 I hoi t
DATE: dune 14, 1983
RE: NCACC Policy Statement on Taxation and Finance
Attached is a draft policy statement that will be considered by the N. C.
Association of County Commissioners at the August, 1983 meeting. -This statement
is quite relevant to our discussion of long-term capital planning.
Many of the concepts contained irr-this draft were derrved from the resolu-
tion submitted by thii:-.13oar&for the August, 1982 NCACC meeting and incorporated
into the As s oci a ti ons_' Policy..5.t.a.teme *e_thq:De cember,1982.:.meeting, A copy of
that resolution is arsOi. attach
Attachment
•".-"-rt 'm 1 '2;
'*•.■4
sfl -
-et- 12, •-
= ,
. -
. ■ ■ .- . . ■
- ■ - .
•
. •
. (
Al NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONER!
illik
...-...._,:vz.;,,..,-..-,47..., NCACC-DRAFT-5-12-83
---; ;P14;XO
'ii
POLICY STATEMENT ON TAXATION AND FINANCE
Basic Philosophy -
The North Carolina Association of County Commissioners establishes as
a principle the goal of providing control of essential services at the
level of government most capable of delivering them. Counties can not
be an effective partner with the State and Federal government if
increased funding must be through increases in property taxes, one of
the most regressive taxes in existence and currently the counties '
primary revenue source. Any restructuring of responsibilities should
be coupled with a restructuring of revenue sources for counties in
order that the sources of revenue are reflective of the economy in the
same proportion as those of the State. Accordingly, the Association
will pursue the policies outlined below.
Refining Mandates and Financing
County officials recognize their responsibilities to carry out
policies formulated by the General Assembly. At the same time, state
policy makers should recognize that the limitations of the county
revenue base and the variations in revenue producing capabilities
among counties in mandating programs for county financial
participation.
The division of responsibilities for financing mandated programs
should be drawn as follows :
• Where the state has mandated county financing in broad terms,
permitting county commissioners discretion as to the level of
service to be provided, counties should have the primary
responsibility for financing.
• In those cases where the General Assembly has deemed that a
service should be equally available to all state residents
regardless of where they live or the ability of county officials
to finance the service, the state should have the primary
responsibility. County financial participation should be limited
to sharing the administrative costs of the program.
o
-2-
The Mix of County Revenues
The property tax is the traditional source of revenue for local
governments. However, the demands of modern government require more
responsive revenue sources.
The- most serious problems with the property tax are summarized below:
• Ownership of real property is no longer an accurate indicator of
wealth or ability to pay.
• The property tax is the most regressive form of taxation
available to counties .
• The property tax base is only marginally responsive in the short
term to changes in the economy.
If counties are expected to participate as partners with the state in
providing a variety of services and the facilities to house these
functions they must have access to alternative revenue resources that
are responsive to economic change and equitable in terms of impact on
residents. The Association will support efforts to attain reform of
the property tax system and alternative sources of revenues for
counties.
Fiscal Integrity of Counties
The continued fiscal health of county government depends upon:
• state laws which provide for sound financial management practices
that are adaptable to the special needs of each county
• guidance from appropriate state agencies on necessary
improvements in accounting, reporting and auditing procedures
• recognition by state agencies which oversee programs-bperated by
county governments that there have been significant improvements
in budgeting and' fiscal management practices at the county level.
In order to enhance the fiscal integrity of counties , the Association
of County Commissioners will continue to support changes in the State
law which will improve financial management practices and reduce
inconsistencies in fiscal procedures among programs administered by
county governments.
O J
-3--
changes in the public bond market and uncertainty regarding interest
rates have made this form of financing less attractive.
Accordingly, the Association will work with the Local Government
Commission to find suitable alternative means of financing necessary
public facilities. The Association believes that revisions in the
traditional approach to long term financing of public facilities must
provide financially feasible ways of providing multi year financing of
capital projects without jeopardizing the fiscal well-being of county
governments.
Forms/Policy
— .
ee5OLUTION CONCERNING RESTRUCTURING OF REVENUE RESOURCES FOR COUNTIES
wErRZAS , President Reagan ' s New Federalism initiatives have alreed
had as sianificant impact on the funding of social services, public heal
and education programs delivered by the State of North Carolina and its
counties ; and
WEEREAS , President Reagan has proposed transferring funding respon
sibilitv for AFDC and some 35 " turnback programs" to the State and its
counties witheut assurance that funding resources will be provided to
meet the 'future costs of these programs; and
WHEREAS , the majority of these programs are not "turnback programs
since the federal acvernment initiated them; and
WHEREAS , income maintenance programs should be the sole responsibi
of the federal government; and
WHEREAS , the proposed cuts in federal fending of the programs to b
transferred exceed savines to be realized by elimination of the federal
level of bui-eaucrecy; and
WHEREAS , the North Carolina Association of County Coneeissioners
agrees in erinciele with the coal of previr' ino control of eeeeneiel
services at the level of eoveenment most capable of dellyerina them; an
wTem'REAS , couneies eannoe be an e"eceive ==etner with the State in
meseine the challenges of eh. eFederalism if the increased funding m'
be threegee incrseses in e-coe-ty taxes , one of the most rece.essive t= e,
in exieeenee and curre-eele- ehe eountiec ' e::mar y -avenu e scu-ce ; and
the Nereh Ce-oline Aie=ezi =eien of County Cemmiesienei-s
';,: 14eeee that ::crth Carolina , when neeeeietine with the federal ccve-n-
.
ment, needs to zire eee to resecvine r' ieeaeitiee in -escu-ce
match , enactine lezielation, rene meineen=neeee'ee""e:
previsiens and redueiee admineteeeee' eeideleee. ie ehee reecerei
can be directed to local needs and local ericrieies ;
NOW, THEREFORE , EE IT RESOLVED by the Ncren Caroline Association o:
County Cemmissioners t:-at in order for counties to continue their ero4u;
partnership ieith the State in e—ovidinc the oeocle of North Carolina wii
progressive and productive programs that meet the needs of eublic educe:
public health, the elderly, the poor , the handicaeped and, the child-en ,
eseecially as exempli 'ie,4 by the progress :" the e = et. -ese-ec
of responslities muse oc aecemoaeieA o, .= 'eeet-uceui-inc of
resources for counties in order that the sources of revenue are
of the economy in the same proportion as of the State; and
7:-T2RT_H-c-ps Be :e 1.1e-e:,eeee rea:luticn be f:r :ardad to the
appropriate committee of the Association
ORA.NZE COUNTY
BOA-rt0 CCC-MISSICY.,1 .5 Action. rsere...a
Item NolD
ACTION 1:17.2:TIA. rir.24 rasTRAcr
Subject Execution Resolution
Depart Erezi.t.: Revenue yes r14
Attachment(s) : Copies of the CC3ritaCt John T. Horner
Execution and the Resolution
N-1±er: 732-8181 Ext 432
PURPOSZ.:'
Resolution authorizing the use of the office of Sheriff to
serve Executions for the Dept. of ReVenue.
nmEm:
For the levy and collection of taxes on Personal Property
where other methods are not feasable.
The County Attorney has approved the attached Resolution as to correct legal form.
RA2ACT:
To collect personal property taxes that otherwise would be lost.
02
RESOLUTION
AUTHORIZING ORANGE COUNTY TAX COLLECTOR TO
DIRECT EXECUTION AGAINST PERSONAL PROPERTY
TO THE SHERIFF
WHEREAS, N.C. Gen. Stat. Section 105-366 of the Machinery Act
authorizes the Tax Collector to proceed against personal property to enforce
the collection of taxes; and
WHEREAS, N.C. Gen. Stat. Section 105-367 of said Machinery
Act, governing the procedure for levying against tangible personal propoerty
to enforce the collection of taxes, requires authorization of the governing
body if the Tax Collector desires to direct a levy and execution to the
Sheriff; and
WHEREAS, the Orange County Board of Commissioners by this
resolution desires to authorize the Orange County Tax Collector to direct
the levy and execution against personal property to the Sheriff on such
occasions as the Tax Collector deems such procedures to be in the best
interest of the County:
0
NOW, THEREFORE, BE IT RESOLVED that from and upon the
date of this resolution, the Orange County Tax Collector be and he hereby
8
is authorized to direct the levy and execution against personal property to
the Sheriff of Orange County as provided by N.C. Gen. Stat. Section 105-
367(b).
Commissioner moved for the adoption of
the foregoing resolution. Commissioner seconded the
Oe
Noes:
This the day of , 1983.
ORANGE COUNTY
NORTH CAROLINA
, Clerk to the Board of
Commissioners for the County of Orange in the State of North Carolina, do
hereby certify that the foregoing is a true and correct copy of the minutes
of the meeting of the Board as of , 1983.
IN WITNESS WHEREOF, I have hereunto set my hand and have
hereunto affixed the corporate seal of the said County this the day
g of , 1983.
0
Clerk to the Board of Commissioners for
Orange County, North Carolina
0'4
0
8
STATE OF NORTH CAROLINA. f
COUNTY OF ORANGE
LEVY AGAINST PERSONAL
PROPERTY FOR TAXES
•
TO: The Sher;ff.of Orange County - GREETINGS
Whereas, - has failed to
pay to the County o • _is^e certain M-1111 y due taxes or the year(s)
, in the principal amount of $
and;
•
Whereas, =der the previsions of G.S. 105-321, the Board of Cowry;
Commissioners of Orange County has issued an order of collection hsving the
farce and effect of a judgement aEy1 ogt the property of the said
said order being duly entered in the minutes 02
sax. Board on and.;
Whereas, under the provision of G.S. 105-367(b) , the Board of
Commissioners of Orange County has issued an order authorizing the tndersig a E
to call upon the Sheriff to levy and sell for him, which order is duly entered.
in the evutes of said Board on
You are therefore corded to satisfy said claim for taxes, together
with interest, pena1ities, and cost allowed by law Out of the personal property
of said within Orange County; and you are
further' commanded-to have this .levy, together with the money, before the
uadersiie. at his office in the Tax and Records Building in. Hillsborough on
or before the day of . , 19
Issued the day of 19:
•
Tax Collector of Orange County
,.....moommomoomo
0;
LEvy Arzaer FERSOLUL PROFERIT FOR TAXES
Principal amount of
TrIrmreSt. •11.01•111........11•••••■•.41011■••••••■•■•••••••11.1■11.•••••••••,64
.1.0,4Plworlo***IllnellIWONSIMOMM040410.1.011.00.1.4
Shea:El C=Criye"":0'.
in)tato. 01.11•411•16.1411.1•4104111144.11R
•
•
=MT OF EXECUTIM
Received: ,
• •
Served: , 19
•
Lindy Pen thaa:grass
Sheriff of Orang,e County
•
_ ' Deputy Sheriff
.7
•
•
-. COLEMAN, BERNHOLZ, DICKERSON, 01
BERNHOLZ, GLEDHILL & HARGRAVE
ATTORNEYS AT LAW
110 CHURTON STREET
HILLSBOROUGH,NC. 27278
919.732.2196
919-942-8000
CHAPEL HILL OFFICE
sum 20.FRANKLIN BUILDING
137 E FRANKLIN STREET
CHAPEL HILL N C.27514
919-429-7151
ALONZO B.COLEMAN.JR_
STEVEN A.BERNHOLZ
DONALD R.DICKERSON
ROGER B.BERNHOLZ
GEOFFREY E-GLEDHILL
DOUGLAS HARGRAVE
MARTIN J,BERNHOLZ May 25, 1983
WILLIAM H.BREEZE,JR.
01 Counsel
BONNER D SAWYER
l902 1472)
Mr. John Horner
Orange County Tax Collector
Orange County Offices
Hillsborough, North Carolina 27278
Dear Johnnie:
The Resolution adopted by Wake County authorizing the use
of the office of sheriff for the levy and collection of taxes on
personal property in all respects satisfies the Machinery Act. I have
enclosed a draft document for Orange County's use following the
format of Wake County.
By copy of this letter to Mr. Thompson I am advising him
that the resolution enclosed may be placed on the next available Board
agenda for action.
Very truly yours,
(
„Geoff y E. edhill
GEG/jac
Enclosure
cc: Mr. Ken Thompson
, • - - -
• • ' ;
ORANGE COUNTY'
)3QARD OF OOMMISSIONF,RS Action Agenda
ACTION AGENDA ITEM ABSTRACT Item
MEETING DAM -
Subject: Resolutions for Annual NCACC Conference
Department: , 1 Public Hearing:
Att:2chm1t : Information Contact:
Yes, Bulletin Orange County Manaaer's Office
-- Phone Number:
PURPOSE: To consider Regolutions for introducing at the Annual North Carolina
Association of County Commissioners Conference in Greensboro, August 11-14.
NEED: Deadline for submission of Resolutions to be considered at the Conference
is July 15, 1983.
Board may wish to consider ideas for Resolutions and give Staff direction
for the preparation of Resolutions.
IMPACT If the Board decides to submit a Resolution(s) at the Annual NCACC Conference,
Staff will have ample time to meet deadlines for such submissions.
j111 : 11 [11 - I Et
J
niC•Fn-i ceet.Ftcm_inak oa.siocidch.-ric,Ni OF Ccpurv-rNe carvirvirsporveFt
• P. O. BOX 1488 • RALEIGH, NORTH CAROLINA 27602 • TELEPHONE 919/832-2893
June 1 , 1983
ADVANCE NOTICE OF RESOLUTIONS PROCESS FOR 1983 ANNUAL CONFERENCE
Within the next week, information and reservation forms will be mailed
to county officials for the NCACC 1983 Annual Conference to be held
in Greensboro August 11-14.
However, because of time constraints , count, managers are being sent
this notice so that each county will have amp] e time to draft any
resolutions to be submitted for consideration. The resolutions should
be submitted to the Association headquarters no later than July 15 , 19831
This submission date will enable us to publisHThroposearlsolTifiaFF IE--
North Carolina CountyLines prior to the beginning of the Conference.
Article VII, Section I of the Association Constitution reads as follows :
Section 1. Submission of Resolutions to Resolutions Committee. A
reso ution may .e su.mitte. or consi. eration •y the Resolutia
Committee at the Annual meeting of the Association in one
of the following ways :
(1) by official action of a member board of county commission,
(2) by official action of a standing or special committee
of the Association;
(3) by official action of an affiliate organization of the
Association; or
(4) by motion of a member of the Resolutions Committee .
The Association Board of Directors will serve as the Resolutions Committee
Resolutions Committee meetings at the Annual Conference are scheduled as
follows :
Thursday, August 11, 1983 - 10 : 00 a .m.
, •
0 2 4
ORANGE COUNTY .
BOARD OF Ca-7.41SSIONEPS Action. Agand.4
. . Itei,-r. NoD 7
ACTION AGE3::T3A. 17E24 IiBSTP.A.CT
Mi--.r;TIN..7G DATE June 21, 1983 ..
. -.
Subject: Harmon-Young (HB-4) Activity Node Area Study
......—..--6.-.. yes X
10=parIrsEmt: Plannin; . Public Hearing: .
• ,
. -
......---- —
Attachment(s) -
"HB-4 Activity Node Map Infomationaritacttmar7 in Collins
. .
Pttime 1\1=ber: (919) 732-8181 Ext.; 346
ATINDSB: To present preliminary information concerning planning issues and goals and
objectives for the Harmon-Young (HE-4) Activity Node located at the intersectiot
of Interstate 85 and N.C. Highway 86.
IUMD: On November 22, 1983,. a public hearing was held concerning a proposed Land
Use Plan amendment to extend the HB-4 Activity Node down N.C. Highway 86 to
allow Piedmont Power Company to construct an office building and maintenance/
warehouse facility. A request for rezoning of the property and approval, of a
Special Use Permit was also considered at that time.
On January 4, 1983, the Board of Commissioners approved.the Land Use Plan
amendment, the rezoning request, and the Special Use Permit for Piedmont
Power. The Commissioners also directed the Planning Department to review and
revise the plan for the 118-4 Activity Node within six (6) months, since the
Piedmont Power request indicated increased pressure for development in and
around the HB-4 Activity Node.
Subsequently, a public hearing was held on January 24, 1983 to consider an
amendment to the Land Use Plan requested by James Ray Freeland. The proposal
as centered on the 11B-4 Activity Node and involved changing designated
20-Year Transition and Rural Residential areas to 10-Year Transition. The
request, as well as the rezoning of ±10 acres to R-4 Residential was approved
on March 7, 1983, a further indication on increased growth pressure in the
vicinity of the HB-4 Activity Node.
1P2ACT: Since the Commissioners' directive of January 4, 1983, the Planning Department
has reviewed soils, topographic, land use, utility, flood plain and transportat:
information to identify important planning issues within the HB-4 Activity Node
A meeting has also been scheduled for Thursday, June 16, 1983 with the
Hillsborough Township Advisory Committee to review goals and objectives for the
node. These planning issues and goals and objectives will be outlined at the
t;,,;-. w .� y, .:tiY'r�^isr:,:R!'x•.Jx:':,•si.y_i{�:-..",:g��,.:,.,.�'w.v . kF•-,. �_ '.. :;t F' w% ',. 'A ^" a+�73F ..,r-4•.'If'�" C'.'•ar _ '' er'i,j.+-^ice ,a•,�,,
•'7
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02
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A AA ism a • aleb. MA,
ORANGE COUNTY
BOARD OF COMMISSIONERS Action Agenda
Item Nola
ACTION AGENDA ITEM ABSTRACT
MEETING DATE June 21 , 1983
Subject: Housi-ng Rehabilitation Contract Award
Department: Community Development i Public Hearing; yes X no ]
Attachme5T51 : T Information Contact: Wilbert McAdoo
Bid Results
Phone Number: 732-8181 Ext. 429
urpose: Award of four Housing Rehabilitation Contracts .
Need: Sealed bids were received and opened on April 11 , 1983 and
June 9, 1983. Attached is a tabulation of the bids by dwelling
unit numbers.
Impact: Award of contract to the lowest bidder will be consistent
with nrocpnf
relhz1,414+m-1-4,,,, 1,4,1
. .
. ' 45€
027 70,,.
:..-: Bryant Roberts - g'PP.7.-TIC; Nur:BEP. 5
brain Street C.OS7 :11:'; 1,7JIT.: 12,514.00
_ ____
:: ;7.1GE 0. alp OVER ___ 1.510J-5°_. ____2.7.0ST ESTiMATE
:."'.. ONE: JOB 3i0 ET---] JO:: 'IEG0 TIP.E0
OOMP:,N BiD lCW;T
____
..
..
2. G. - .. -
.. . k
—....._ 12,100.00
3. .., . : 4 I jatPc ,...,. Dk360*00 ...... :':'
•,,,,
. ■' :"
....,,,_
''''s ...... ..*—..**
......N.,...---*.---......— ..---.........--................--.......—. .1'.:
c::ened by: Robert Wilson ..........---- —....-
7ime of 3id Opening: 3:00 P.m. i .-.,-.
:ate of 3id openin —
g: June 9, 1983
tnessed by: Roxanne Wa-rren
, ...:
vvvvv—...„..........................."..... ......ro,.... ,v....mr.tr”,.ryrwYrirrr.r r'
-
cc tale
Amount: N/A —
r-actor: McDuffie Construction
___ __—
Rt. 4 Box 402, Hillsborough, N.C.
732-6901 ! 'q
A.
....._
P*riONE 1 '.E 7:
Community Development's contribution towards the rehabilitation of this
dwelling unit will be $6,000.00.
. ,..
11 , 74 e.67_,(4
d t
y: DATE
.... rved by: _._.____
Ort!er: :s5ve:
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RESULTS OF 610 OpENnG
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/ '�� � �',~^^ Roberts ~ m����!Dx NUMBER_ #7_
III
' �� p �S� Turain Street COST -s. r��Ti' 8,995.00
.
' :�,,,CE/ TAGE OF 610 OVER 14.09 aDE� COST ESTIMATE
__ _ ___ __ �
`
-�ECs ONE: JOB 610 i X JUG NEGOTIATED L---} . .
^ |
JJ] AMOUNT
COMPANY .
1. Samuel English '
.
'
- , 10 ___~~- `
' --��=-°
-----' }'`'
3. Gates Construct1nn_ `4$G.00
~ . _ ll
__
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__ ��
_ ` ____ fr' .
�ids open�d bY; . .
/ -
- - ]���
�i�a of Bid Opening: _ 3:00 °.m' |� _
'
late of Bid Opening: April 11, lgB3 _____ ,. �
^
. 4\ooassod by: Albert mttrel1
- .^--~_-.,.°_-~°..~~^.~-"~._--'.-'..-.°'°-°~^_~^,°_~~, �
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� '� �st Acceptable Bid: |u
.
' t.
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. �
� �~o�iacyd Amount: � _�
' ` _-____-__�
! -�.rac�or� Samuel English _—' - ________ ____ . +
` __ _ __ ~___ , xAm[
. .
Rt. l Box 16 Efland, N.C. 27243
. ~ /i
ADDRESS .
��
55�-l292 ''�
� PHONE NUMBER �
� ��
'�«�UT5' Community Development's contribution towards the rehabilitation of this ,
n ' ' dwelling unit will be 56,000'00 . �
c Ca/de--e--- |��
'
� �
����\ tmd by: ~ ��= � DXT[� u _/~�- ��� i^ :
�
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2id Approved by: _ !;
rroteed Order: Issued • i__1 Net, Issued [---1 | �
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tiary1,J1r22!sz ___,______ InN 2
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Gates Construction 112A1P-00___- --
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Frank Griffin & Associates _11a170,.00
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Rt. 4 Box 402, Hillsborough, N,C.
1. 732-6901
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, COMPAN) Bio AMOUNT
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Date o Bid Opening: June 9, 1983
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ORANCIE COUNT
BOARD OF Ca4MISSION&RS Action Agenda
Item MT/
ACTION AGENTEIA 'ITEM ABSTRACT
MEET:MG DATE June 21 , 1983
Subject: APPOINTMENTS - ABC BOARD
I Department: SHERIFF . Public Hearing: yes
AttacIrmalt(s) : i
Informaton Contact: Sheriff Lindy Penderc
NO
Phone Number: 732-8181 ext. 526
PURPOSE: To maintain Commissioners ' appointed Boards at effective membership levels.
To update Board on upcoming vacancies.
ALL POSITIONS HAVE BEEN ADVERTISED UNLESS OTHERWISE INDICATED.
ABC BOARD: There is one vacancy. The term of Dr. H. W. Moore will expire
on July 1 , 1983. Dr. Moore wishes to be reappointed to another
three'year term.
IMEACT:
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LOCATION PAP
MEMORANDUM
TO: Board Members
FROM: County Manager
DATE: June 21 , 1983
RE: Efland Estates Problem
-Work had progressed through May to arrange financing for Efland Estates
sewer relief when it was learned that the package treatment plant of the Efland
Elementary School was malfunctioning to the point it would need to be replaced.
Since both the subdivision and school are contiguous to one another it seemed
beneficial to try to solve the problems through a joint project. The following
outlines how this might be accomplished in so far as cost of on-site treatment.
Size and Location
Combined flow from the subdivision and school would be 15,200 to 15,700
gallons per day (GPD) which is within the County's discharge permit of 20,000 GPD.
Two-thirds of this (10,700 GPD) is attributable to the 26 houses. The School
would account for one third or 4,500 to 5,000 GPD.
A plant to treat the combined flow would need to be located to the north
of both sites on one to two acres of land that would hopefully be donated by the
School system. Gravity would enable waste water to flow to the plant without
pumping.
Cost
Estimated expenditure would vary as to the scope of the project. Shown
below are five configurations.
Repair Existing 26 Houses
Plant Plus 16 26 Houses,
for School 26 Houses Undeveloped 16 Lots, 26 Houses ,
Alone Alone Lots Plus School Plus School
On Site Collection 88,120 93,120 93,120 88,120
System
Outfall to the 0 0 0 15,000 15,000
Treatment Plant
Treatment Plant 35,500 48,000 65,000 51 ,000
Land 0 8,000 8,000 8,000 8,000
Engineering 13,500 13,500 13,500 13,500
Contingencies 10,000 10,000 10,000 10,000
- - - - -- - -- .
-2-
Repair Existing 26 Houses
Plant Plus 16 26 Houses ,
for School 26 Hous'es Undeveloped 16 Lots, 26 Houses ,
Alone Alone Lots Plus School Plus School
Repair Existing 12,000
Tank
Slow Release 20,000
Tank ,,
02,000 $155,150 $172,620 $204,620 $185,620
Revenue Sources
*This likewise must be projected based on scope.for the one-time cost of inst,
lation. Repair Existing 26 Houses
Plant Plus 16 26 Houses ,
for School 26 Houses Undeveloped 16 Lots, 26 Houses,
Alone Alone Lots, Plus School Plus School
School System $32,000
Clean Water Bonds 38,787 43,155 51 ,155 46,405
(25% of Cost)
Farmer's Home Grant 42,500 42,500 42,500 42,500
Farmer's Home Loan 42,500 42,500 42,500 42,500
Developer Share 32,000 36,000
Local Share (School 31 ,363 12,465 32,465 54,215
System & County) --
$32,000 $155,150 $12,465 $204,620 $185,620
Monthly Operating/Maintenance and Debt Service Cost based on the 22 Houses
and School Sewage Alone
Total
Per Month 26 Residents Households School
Chemicals and $165 $110 $55
Electricity ($4.23 per house)
Operator (Assuming 200 133 67
$200 per month) ($5.12 per house)
Debt Service - 570 380 190
Amortization for ($14.62 per house)
30 years at 10%
for the 42,500
Farmers Home Loan
Total $935 623 $312
($23.97 per house)
-3-
Sunlitary Consideration
1. A joint project would entail the County assuming responsibility for
sewage collection and treatment.
2. Installation cost would be split on the basis of volume with one-third
of the non-grant share ($18,000) to be paid by the School System and
two-thirds ($36,215) by the County front ended for the Subdivision for
the correction of a public health problem.. Actual County cash outlay
would be $23,715 assuming there could be an $8,000 credit for donated
land and $4,500 from the trade-in ofothe existing package treatment
plant.
Monthly operating/maintenance/and debt service cost is higher than
desired principally because of the cost of the loan pay back to the
Farmer's Home Administration.
4. Thought should be given as to what policy precedent might be established
by the County subsidizing the installation cost ($23,715) attributable
to the subdivision. There are other areas experiencing similar problems .
Kenneth R. Thompson
KRT:nm
= RESUME' ._.
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Name: ,,
Mailing ,address: /+/ 6'w a�, �.`
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Ethnic Background: Black
Indian Vhite 1!' Other
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Education: (Highest) 1-4%. ! !._,,� , . .r
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Community Interests and Activities: ,„ . . . . -.
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In which township d.el you reside? I ' /,,..... ... - -...
(not applicable in some instances) - ;
I am interested in serving on: II
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Date: ,, /+ /{,/77,„ Signature ,
Clerk to the Board of County Commissioners
Return 0: 106 E. Mrg Lane
Margaret a�' . .
Hillsborough, HC 27278
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1983-84 ORANGE COUNTY BUDGET PROPOSAL
ADDITIONS
1) SHERIFF's DEPARTMENT $50,000
Add $3,000 to the County's Capital Fund for one additional surplus
Highway Patrol vehicle (two of the three requested are already included
in the County's Capital Fund). ':The balance of $47,000 to be allocated
for mileageand other items requested by the Sheriff.
2) ORANGE ENTERPRISES $50,000
To be budgeted in the County's Capital Fund, allocation to be contingent
upon commitment of other funds sufficient to insure completion of the
property acquisition project.
3) SCHOOL CAPITAL $200,000
To be divided equally between the two systems.
4) VOTING MACHINES $12,000
5) DISPUTE SETTLEMENT CENTER $4,600
6) WOMEN's HEALTH CENTER $1,500
7) BATTERED WOMEN's COALITION $1,000
8) RAPE CRISIS $1,050
9) DEPARTMENT OF SOCIAL SERVICES
-PROTECTIVE SERVICES WORKER $14,500
10) TOWNSHIP TAX LISTERS $8,000
11) ELECTRICAL INSPECTOR $9,000
12) PLANNING INTERNS $5,400
13) PUBLIC DEFENDER's OFFICE SPACE $10,000
14) RELIEF DISPATCHER $14,172
TOTAL ADDITIONS $381,222.00
REVENUE CHANGES
11) CAROL WOODS - back taxes $ 207,000
2) CAROL WOODS - 1983-84 taxes 57,000
3) ELECTRICAL INSPECTION FEES 9,000
4) INCREASED REVENUE PROJECTIONS 60,000
5) ABC SYSTEM - decrease -100,000
6) INCREASE IN 50BOTTLE TAX 40,000
7) INCREASE IN SALES TAX ESTIMATE 40,000
REVENUE INCREASE $ 313,000
DECREASE IN UNDESIGNATED
BALANCE $ 68,222
TOTAL $ 381,222
zzur.zvLU AMEN UUMPLETION OF PRELIMINARY BUDGET)
FINAL
AMOUNT ACTION BOARD
REQUESTED TAKEN APPROVED
1. VOTING MACHINES $ 12,500
Five reconditioned voter tabulating systems for, $2500 each
as compared to $3850 for new tabulators.
2. AIR TRUCK 29,000
Cascade truck to be used for filling air tanks and as a
command post vehicle with communications for all emergency
departments.
3. FULL TIME ELECTRICAL INSPECTOR 9,126
$10,000 recommended by Manager under temporary personnel plus
this, would provide for an additional full time electrical
inspector, grade 67, step 1, plus fringe. Need created by
additional work load generated by increase in house starts.
4. LIST TAKERS 8,000
Allows for continued listing in each township.
5. SHERIFF 72,817
This request is as follows,
$40,097 motor pool increase which equals 83,000 miles per month
4,000 additional for travel and training
6,104 additional for uniforms
13,616 additional for capital- equipment
9,000 for 3 -additional highway patrol vehicles
6. DEPARTMENT 031 'SOCIAL SERVICES 14,700
One, additional. Social Worker I $14,500
Phamplet purchase 200
7. HEALTH DEPARTMENT 12,630
Part-time dental assistants 6,000
1i time health educator 6,630
FINAL
AMOUNT ACTION BOARD
REQUESTED .."TAKEN APPROVED
$. ORANGE INDUSTRIES $ 50,000
Partial funding of new building for sheltered workshop
g. HYCONEECHEE LIBRARY $,$17�
10. RAPE CRISIS 1,050
11. DISPUTE SETTLEMENT CENTER 4,600
12. BATTERED WOMEN 1,000
13. WOMEN S HEALTH 1,500
14. PLANNING DEPARTMENT 5,200
Interns
15, PUBLIC DLFENDER 110,000
Office space rental. - a mandatary expenditure
16. EMERGENCY MANAGEMENT SERVICE 14,172
Relief dispatcher position
17. Reduced contribution from Mebane to the Economic 2,700
Development Commission
18. Mebane Library Support in Manager's Recommended Budget 554)
TOTAL $ 257,258
MANAGER'S RECGMENDED
SERVICE PROGRA
AND
4 � 1
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1 BUDGET
EXECUTIVE SUMMARY -- Qp
17 � 52
i
(011D
TO: CHAIRMAN AND MEMBERS
BOARD OF COMMISSIONERS, ORANGE COUNTY
FROM: COUNTY MANAGER
DATE: MAY 10, 1983-
RE: PROPOSED 1983--84 BUDGET
Transmitted herewith is the 1983-84 proposed budget for Board review and approval. It includes prior
and current year expenditures (the latter projected to June 30, 1983), expenditures requested for 1983-84 and
that which is recommended after staff and department/agency work sessions on the various requests.
Proposed expenditures are $20,560,049 for what could be termed a "maintenance of effort" budget. With
few exceptions, services are held at present Levels and within available revenue assuming no tax rate change.
Where costs are necessarily higher there have been cuts and reductions in previously overbudgeted areas to
offset the increases.
Revenue to support the expenditure derives from projected income of $20,000,049 together with a recom-
mended fund balance appropriation of $560,000. All sources'-of revenue when added amount to a 4.8 percent
increase. This compares with past year growth of 6.991 in 1979--80, 14.85% in 1980-81 when there was a tax
increase, 6.741 in 1981-82 and 3.111 in 1982--83.
I. GENERAL FUND
Recommended for the General Fund is an expenditure of $18,341,652. This is an increase of $838,717 or
4.81 over 1982-83. Proposed changes by department and agency were as follow:
-l-
APPROVED RECOMMENDED
BUDGET BUDGET PERCENT
1982-83 1983-83 CHANGE
Departments.
County Commissioners 101,467 108,165 +6.61
Courts 24,405 13,650 -44.1%
Elections 83,568 109,461 +31.0%
Register of Deeds 237,852 251,159. +5.6%
Soil & Water 34,238 35,965 +5.0%
County Manager's Office 135,452 140,180 +3.51
Personnel 73,428 78,623 +6.41
Finance 152,465 142,225 -6.7%
Purchasing 64,212 73,931 -1-15.1%
Tax Supervisor 334,402 363,159 +8.61
Tax Collector 118,179 125,054 +5.81
_Ch-ild Supp. Enf. 73,939 74,020 -+-.11
Data Processing 342,327 238,173 -30.4%
Planning 353,847 358,008 -+-1.21
Central Services 229,243 264,213 +15.3%
Social Services 2,348,978 ,2,400,927 +2.21
Health 1,048,556 1,038,905 -.9%
Agri. Ext. 117,217 119,482 +1.9%
-Recreation 257,121 274,907 +6.9%
Aging 216,657 225,976 +4.3%
Commission for Women 19,137 20,160 +5.3%
Sheriff 1.129,733 1,243,975 +10.1%
ABC 26,900 55,623 +1136.8%
Emergency Services 592,636 607,973 -+-2.6%
Public Works 788,007 788,352 --
85904,466 9,152_. 66 -+-2.81
Agencies:
Economic Dev. 25,000 28,0U0 +12.0%
Mental Health 252,563 2721,563 +7.9%
Libraries- 184,309 189,001 +2.5%
Dispute Settlement Center 61400 61400
Historical Commission 3.000 3,000
_2_
APPROVED RECOMIMED
BUDGET BUDGET PERCENT
x982-83 1983-84 CHANGE
JOCCA 35,903 37;124 +3.4%
Museum - 4,000 +100.0%
Shelter Home 82,729 79,404 -4.0%
Phillips Project 7,854 5,618 --28.5%
Janus House 5,000 6,500 +30.0%
Tree House 3,140 6,000 +91.1%
Rape Crisis 10,500 10,500 --
Battered Women 5,500 5,500 -
Woments Health 14,000 14,000 -
Forest Service 22,500 23,400 +4.0%
Medical Examiner 1(),000 10,000_ -
Schools. 668,408 70Z L0 0 +4.9%
Current Exp.-Chapel. Hill 2,900,109 3,004,749 +3.6%
Current Exp.-Orange 2,857,855 2,971,584 +4.0%
A summary of the recommended budget according to organizational groupings would show County operating
departments increased 2.8%; school current expense funds increased 4.0% and other agencies increased 4.9%.
Also in summary, total requested funds from all departments and agencies was $21,340,458 which would take a
71#,, tax rate per $100 of value (16q increase) to support versus the present rate of 55'.
Several overall issues have been taken into account in developing the recommended budget.
1. Personnel. Pay Plan
After a year of holding the line on employee salaries, consideration was given to what increase should
be proposed for cast-of--living stability. Recent months have shown lowered inflation, even brief deflation.
However, when wage and prices -are tracked over a longer span one sees the shifts that have been taking place.
Since 1978 there has been a 57.1% increase in the consumer price index. During the same period the cost--of-
living adjustment for County employees has been 23.5%, or less than half of the CPI.
This budget includes a 5% cost-of--living adjustment to salaries for County employees and all locally
paid personnel of the two school systems. It is my feeling the County should do this even if the State cannot
match the increase for State-funded positions clue to State fiscal problems. There have been years where the
State has made across-the-board increases and used automatic step advancements for its employees, which could
not be followed by Orange County. This can be a catch year.
-3-
2. Position Classification Plan
A principle under which the County operates is equal pay for equal work. D1here job duties have been
altered by a supervisor or an employee has assumed more responsibilities over time, effort has been
made to adjust the job description, position; classification and title. Personnel administrators study the
situations as they are brought to their attention. Another ;Weans is through periodic position comparison
within our labor market area. The effect in both cases has been to matte reviews on a piecemeal basis,
Po County-aide study has been done since 1973.
This budget inctludes $45,000 to update the classification plan based upon re-examination of all positions.
Besides overcoming any iniquities that may exist, the study would recommend a plan of improvement for personnel
records and personnel management.
3. Bmployeei Evaluation Program
Some of the finest employees anywhere in public service serve in positions of responsibility for Orange
County government. There are several explanations for this. I would enumerate foremost the emphasis on
excellence which is a torte you as a Board have set in so many ways. It is translated through the chain-of-
command inspiring employees and attracting new employees who come for the challenging work that is here.
Another explanation is the on-going Labor devoted to raising productivity levels and improving individual
performance. Every employee is important to the organization; if one lets down the whole organization feels
the effect. At least once a year each employee's work is evaluated with there being two-way discussion as to
what is being done right and what are the areas for improvement. Coupled with this since 1981 is recognition
whereby an employee doing exceptional work is rewarded by receiving a merit pay increment.
This budget provides the means to continue these evaluations and award meritorious performance, albeit
to fewer individuals because of funding constraints.
4. Ca 1tal Im rovements
Two issues apply with capital. First, with the uncertainty of the revenue sharing program being
renewed by the Congress, what safeguard should be taken to govern the capital expenditure portion funded by
revenue sharing until Congressional action is known. The program expires September, 1983. Two payments,
amounting to $300,000, would not be received unless the program is renewed. It would seem prudent to qualify
the 1483-84 capital appropriations to the three entities (County, Chapel Hill/Carrboro Schools, grange County
Schools) by making $100,000 of each appropriation contingent upon revenue sharing being continued. If the
funds are not received they thereby would not be spent.
Secondly, the question exists of how much to devote to capital needs within the upcoming budget.
Progress has been made by the school boards and County in coming up with elements of an eventual capital plan.
Specifically, I'll) expenditure information from the last 10 years was compiled; (2) new needs were costed out
and shown annually for the next 5 years; (3) there was agreement on definition so that each entity classifies
projects in the same manner;(4) new major construction was separated from maintenance. It is clear from the
latter that new long-term revenue sources will be necessary to make any appreciable progress on new construc-
tion. Annual property tax revenue, on the other hand, should continue to be used to repair and maintain
buildings already in existence so that the investment of previous tax and bond proceeds is safeguarded.
Staff analyzed each request, discussed details with school personnel and in some cases made on-sight
visits. From these the recommended capital budget for 1983-84 is as follows;
Orange County Schools $517,980
Chapel Rill-Carrboro Schools 350,000
Orange County 406,420
The Orange County amount is higher in order to remove asbestos (5 of the seven buildings have this material as
ceilings and pipe covering) , re-roof an addition at the High School and Charles W. Stanford buildings 1 and 3,
perform minor capital and equipment replacement as might be prioritized by the School Board within available
funds.
Chapel Hill-Carrboro's allocation would be sufficient to cover all of Category I projects or a combi-
nation of Category I, II and III projects as might be pri
The chief line to facilitate a higher level of patrol is the motor pool account. It pays for maintenance
and repair of vehicles (through the County Garage) and gas and oil for operations. The question is what mileage
to permit as this governs consumption of fuel, maintenance demand and freiuency of vehicle replacement. Before
the expanded patrol program was installed the average miles driven per month by sheriff vehicles was 44,633 per
month (July, 1982 thru November, 1982). Six months of operating under the expanded patrol program has produced
a monthly average (0ecember, 1982 to March, 1983) of 77,976. Given the recent practice of stationing vehicles
for part of each patrol hour and new estimates by the Sheriff of what will be necessary in the new year, this
budget provides funds to maintain a 68,000 per month vehicle operation. Budgeted amount is $179,520 versus
$125,800 in current year.
Jail operating cost is addressed under three accounts (the electricity account of Public Works, and
board and provisions and personnel accounts of Sheriff Department). Each one is adjusted to projected actual
cost. An additional jailer position is included to bring personnel per shift up to the staffing requirement
of two persons available at all times (excluding the Matron/Cook position) . Staffing to carry out other func-
tions of the department is at or above other urbanizing counties - 7 per 10,00'.} population.
6. Schools Current Expense
Recommendation is to raise the per pupil allocation from $571 to $603. This could fund salary changes
on locally paid positions through an unfreezing of increases or be used on a selective basis for some salary
changes and meeting other current expense budget priorities as outlined in the adopted budgets of the two
school boards.
7. Revenue Losses
Public Health, Mental Health and Social Services will receive less revenue from non-county sources in
the new year. Each situation has been evaluaEed as will be seen in the departmental analyses. With Public
Health the loss will be $74,000 ($48,020 from Robert Wood Johnson grant expiring, $26,000 in family planning
grant). This budget reflects an increase in family planning -fees for income to offset that Loss. the dental pro-
gram is reduced $9,000 while fees are raised to make up $22,000. Other cuts in the department were made
(dropping of a sanitation inspector position and reducing line items to more closely reflect actual expendi-
ture need) which net to a overall decrease of l percent.
Mental. Health is to receive a net loss in grants of $67,158 (Federal is down $98,233 while the State
is up in its contribution to $31,0175). Other revenue and fund balance available for appropriation is projected
to increase $30,929 leaving $36,249 of unmet need. This budget recommends the County share to increase by
$20,000 (from $212,563 to $232,563) to stabilize the program and in recognition that the agency will make
further cuts and has made cutbacks in the past (lowering $300,000 in program expenditures over 3 years) .
-6-
Social Services will have decreased State and Federal, revenue of $63,214. This will be partly offset
($49,000) by other revenue ($20,810 from IV-D incentive refunds--securing parent support vs AFDC support,
$19,223 from roll reduction in medicaid, and $8,000 in subsidy donations and $1,000 other) . County increase
is recommended to (l) investigate fraudulent claims, (2) cover the cost of an additional social worker (func-
tions to include rest horse monitoring, chore service and to give added attention to discharged mental patients),an
(3) raise general assistance to aid citizens- with emergency needs for food, clothing, shelter and fuel.
II. SPECIAL SCHOOL SUPPLEMENTAL TAX FUND
Purpose of this tax is to provide enhancements which are distinct from and in addition to the basic
education program fended by the State and County. There are 129.2 institutional positions connected with
these enhancement programs. For them to be included in a cost-of-living adjustment an increase of .5C (from
14.6t,, to 15.1c) in the tax rate would be necessary. Such an increase is recommended.
III. SPECIAL REVENUE FUND
Fire district tax rates are recommended to remain the same pending further discussion with the district
-boards. The result of this will be reported prior to date of budget adoption. Rates are as follows:
Cedar Grove $.06
Ef land .025
Eno .0.4
New Hope .035
Orange .03
Orange Grove .04
South 'Orange .07
Little River .06
Southern Triangle .04
Damascus .04
Chapel Hill .065
Revaluation reserve is recommended at $52,500.
Another element in this fund is the grange County Housing Authority budget of $1,400,000. This includes
the housing assistance payments, payments connected with moderate rehab units and County administrative cost
for 6 months beginning January 1, 1484 thru .Tune 30, 1984.
7�
Dogwood Sanitary District requires two more years of debt service payments (one in 1983-84 , and another
in 1984-85) to defray the $80,000 in bonds to extend a waterline. Principal will cost $5,000 while interest
will amount to $575. A tax rate of $.06 is recommended.
This then is the proposed budget for 1983-84. Expenditure and revenues are balanced. Expenditures are
held within available revenue, assuming no change in the ad valorem tax from its current year rate of $.55 per
$100 in valuation. After consideration of non-tax sources, the portion to be funded from property taxes is
$10,335,203. This is up from the $10,001,063 in current year taxes, 3.3%.
A document of this kind is the result of much work by marry people. Department heads, agency heads and
central office staff have worked diligently and are to be commended for their efforts and support in attempting
to maintain service level within available funds. Particular credit is due Wallace H. }larding, Finance Director,
and Patricia Stutts, Deputy Finance Director, for their work in preparing this document.
We now stand ready as a staff to answer your questions and gather the additional information you will need
to decide the many issues involved.
Kenneth R. fib mpson
KRT:nm
_8_
GENERAL FUND
SCHEDULE OF REVENUES
1983 -`1984
1981 - 82 1982 - 1983 1983 - 1984
ACTUAL BUDGET ESTIMATE RECOMMENDED APPROVED
PROPERTY TAXES
Current,iYear:tLevy--- 9,613,978 10,001 063 10,049,325 10,335,203
Prior Year's rColl:ection .o- 209,803 .150 000 200 000 225,000
Penalties & Interest 77,235 47,000 70 000 76,500
Payments in Lieu of Taxes 205 11300i, 2,179 194
Total Property Taxes 9,901,221 10,199,363 10,321,504 10,636,897
OTHER TAXES
Local Option Sales Tax 2$028,407 27102,000 :L105 .000 21250,000
Animal. Tax 33,1368 32 000 33 000 33"_.000
Franchise Tax 2,025 2,500 13 753 14,000
Total Other Taxes 2,063,800 .'2,136,500 2,151,753 2,2971000
LICENSE & PERMITS
Privilege License 8 855 10,000 10;000 10 000
Electrical Inspections 26,421 25,000 26,631 34,300
Building Inspections 35,845 33,250 411709 52,100
Plumbing Inspections 6 241 7 250 7 190 8 350
Mechanical Inspections 2,742 6,900 62,945 8,98r,
Total License & Permits 80,112 82,400 92,475 113,735
INTERGOVERNMENTAL REVENUE
Social Service Programs 1093,942 1,3131699 1,313,699 1,263,428
Support Enforcement 33,903 52 900 55,900 79,300
Health Programs 221,621 * 255,996 258,110 1$2,{}10
Aging Problems 61,854 97,592 97,092 105,693
Criminal Justice 102,890 1_2)392 121,392 8,674
Planning Grant 5,143
Veteran's Service L000 1,00€3 1,000 ° LOW
Human Resources Grant(CBAY 57,351 50 651 502,651 41,261
Land Titles Grant 2,000 11,000 11000
Energy Grant 2,500 2 500
-9-
GENERAL FUND
SCHEDULE OF REVENUES
1983 - 1984
1981 - 1982 1982 - 1983 1983 - 1984
ACTUAL BUDGET ESTIMATE RECOMMENDED APPROVED
General Revenue Sharing 525 601 500 000 550 000 6001 000
Old Courthouse Restoration "
Grant 25,000 25 000
State Shared Revenue
ABC Board 543 017 500,000 5001000 500 000
ABC Rehabilitation 392,770 40 000 40,000 40,000
Intangibles iax 6331-5-21- 605,355 633,521 680 000
Beer & Wine Tax 130 106 134,000 133°528 136,000
Total Intergovernmental
Revenues 3,464,819 326021,0185 3,674,393 3,637,366
CHARGES FOR SERVICES
ABC Board 26 900 26,900 55t.623
Register of Deeds` Fees 164,934 156,000 169,000 179,000
Consolidated Tax Collec- _
tion 29,442 27,000 27,0003 27 000
Data Processing Charges--
Carrboro 12 01001
Court Facility Fees 45,439 33,000 40,000 40,000
Health Services Fees 51,091 60 164 54,050 66 280
Dental Health Fees
(separate :Fund) 42 000 37,000 64,373
Recreation Programs 32,583 35,347 35,347 35,347
Officers` Fees 46,450 3$ 000) 46 000 46 000
Telephone & Utility Charges 20,520 26,736 21,000 21,000
Election Fees 12,609 500 1,400 9"1100
Social Services Charges 8,655 ? 500 7,500 7,500
Dog Program Fees 1,965 4,07 22000 2 000
Jail Fees 2 359 6,505 7 005 5,000
Aging - HHA Fees 25,656 45,804 36,100 38,500
Planning Fees 24,565 19,100 20.3030 29,29
i
GENERAL FUND
SCHEDULE- OF REVENUES
r
1983 - 1984
1981 - 1982 1982 - 1983 1983 - 1984
ACTUAL BUDGET ESTIMATE RECOM+ W-NDED APPROVED
Software Licensing Fees 7,500 15,000 30,000
Total Charges for Services .473,768 543,593 560,602 637,018
Interest on Investments 344,795 317,352 287,158 _ 315,000
OTHER REVENUE
Water & Sewer Reimburse-
ment 45,441 45,000 45,391 45,391
Special. Assessments 21 279 19,000 29,400 22,300
IV-D Refunds 34 113 24 250 25,000 20 810
Sales 'Tax Refunds 15 318 16,000 25,000 16,000
Donations 5,782 8,850 6,400 9 400
Motor Fuel Refunds 5,423 7,000 8,000 8,000
Rents 2 550 2 400 1 ,765 2 135
Other 13 894 38 600 28,800 24 600
Total Other Revenues 143,800 157,100 169,756 144,636
Balance Forwarded;
Transfer From Other Funds 60,196 60,196
Total:,--Revenues & Transfers 16,472,315 '17,098,589 17,317,837 17,781,652
Fund Balance Appropriation 404,346 9$ 248 560,000
TOTAL 16 472 315 17 502 935 17,416,085 18,341,652
Oran? Coady General Tuecl
Yercen of /row Revenue. Eazz c,!.eq ory of 2..eveitut
?� /983 8 '
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/ -2-
ORANGE COUNTY
PROPOSED 1982-1983 SECONDARY
ROAD IMPROVEMENT PROGRAM
Map Priority SR Estimat
No. No. No. Name and Descri.tion _ _ Imat..................E2EL
Paving Unpaved Roads
ad .
3 1892 Seven Springs Road from US 70 to a Dead End 0.46 $27,00C
(P. 0. P. Paving)
4 1605 Oak Knob Court from SR 1595 to a Dead End 0.38 30,00(
(P. 0. P. Paving)
5 1964 Northside Road from SR 1919 to SR 1990 0.26 18,00C
(P. 0. P. Paving)
6 2013 System Streets in Rangewood Subdivision 1.04 55,00(
2014
2015
2016
2017
7 1 1566 Linden Road from US 70 to SR 1590 0.42 60,00(
8 1574 John Watkins Road from. SE. 1548 to SR 1002 1.4 85,00(
(Complete Funding)
Contingency to be Used for Overruns, Additions $45,64
to System, Paving Rural Fire Department Drives,
amid Property Owner Participation
Note: If right of way is not available on the
above unpaved roads, the funds will be
programmed on other roads in the order
of priority oz applied on property owner
participation paving.
0-I
ORANGE COUNTY
PROPOSED
1983-84 BUDGET AMENDMENTS
The 1983-84 Budget Ordinance of Orange County as adopted on June
27, 1983, and subsequently amended, is hereby amended as follows:
General Fund:
1) Appropriation:
Health $ 240.00
Data Processing 880.00
Source:
Social Services 240.00
Recreation 160.00
Section 8 400.00
Central Services 320.00
To budget for purchase of multiplexors.
2) Appropriation:
11
Socisl Services $15,056.00
Source:
Social Services=aN 13,550.00
Social Services-Admin 1,506.00
To budget for Department of Social Services WIN Program.
3) Appropriation:
County Commissioners $3,310.00
Economic Development 3,310.00