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HomeMy WebLinkAboutAgenda - 04-19-1983 ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, 6:00 P.M. APRIL 19, 1983 COURTROOM, OLD POST OFFICE BUILDING CHAPEL HILL, NORTH CAROLINA A. INTERVIEWS FOR ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION 6:00 PAT CRAWFORD 6:20 JOHN 1McKEE 6:40 ED BERGMAN 7:00 PEGGY McCARTHY 7:20 MOSES CARY, JR. AT 7:30 P.M. B. BOARD COMMENTS C. AUDIENCE COMMENTS 1. Matters on the printed agenda 2. Matters not on the printed agenda D. MINUTES. . . .March 31, April 8, 1983 E. PUBLIC HEARING COMMUNITY DEVELOPMENT F. BOARD DECISION 1. CDBG Application Resolution 2. Jail C4pletion discussion 3. Cable TV Report 4. Wild Animal Control 5. Child SUpport Budget 6. Franchise Certificate 7. South Orange Fire District Contract 8. Proclamation Public Health Week 9. SurplusFood Distribution 10. Architect Contracts - Old Courthouse 11. REP on Water and Sewer Studies 12, Budget Amendments ORANGE COUNTY 001 BOARD OF COMMISSIONERS Action Item No.AIEL, ACTION AGENDA ITEM ABSTRACT MEETING DATE April j9, 1983 Subject: Public Hearing on Proposed CDBG Application klW !Department: Communiitv Development x yes no AttachmentcT Information Contact: Albert Kittrell Phone Number: 732-8181 Ext. 425 Purpose: To receive comments from the public concerning the proposed FY 1983 Community Development Block Grant Application. Need: Compliance with N.C. Department of Natural Resources and Community Development regulation which requires a public hearing before CDBG application is submitted. The proposed activities are: Acquisition of Real Property, Public Facility Improvements, Clearance of Dilapidated Structures and Removal of Rubbish, Relocation Payments and Assistance, and Rehabilitation of Private Properties. Specific cost estimates for each activity will be presented to the Board. Impact: Citizen input should be reviewed to determine whether comments are consistent or inconsistent with available community development needs data. ORANGE COUNTY 002 ~. BOARD OF COMMISSIONERS Action Item Nn�� � 0� w� i ' ACTION AGENDA ITEM ABSTRACT MEETING DATE_ AprillB. 1983 Subject: Adopt Resolution Authorizing the Filing of CDBG Application - | ' p* t' Public Hearing: yes x no---- �:_Conm�n� Dev�lov�a�t ` ------� rIOformation Contact: Albert Kittrell Resollution 'Certification Phone Number: 732-8l8l Ext. 427 Adopt authorizing the filing of the County's Purpose: Fiscal Year I9823'ConnnVnitv Development BLock Grant (CDBG) Application. Need: Compliance with N.C. Department of Natural Resources and Community Development regulation. Impact: Adoption will enable the County to apply for CDBG funds. I r , ���� � � ` , - RESOLUTION OF THE ORANGE COUNTY BOARD OF COMMISSIONERS AUTHORIZING THE FILING OF COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION. IT IS HEREBY ES0LVEO: .- . . THAT, the Ora County Board of Commissioners authorize the filing of Orange County's Fiscal Year 1983 Community O�velopment Block Grant Application, including all understandings and assurances contained within the application. THAT, an appliication will be submitted to the North Carolina Department of Natural ResVu es and Community Development on or before May 2, 1983, The amount reques ed is $750,000' I hereby cer fify that the above resolution is a true and correct copy of the resPluti m adopted at a meeting of the Orange County Board of Commissioner on the day of , 19 . 004 ORAINE COUNTY BOARD OF COMMISSION&RS Action Agala Item 11 No. 00 410 ACTION AGNIDA £1' 21 ABSTRACT MEET:M'G DATE APRIL 19, 1983 Subject: Jail Completion Discussion I DepartTent: CountylManager J Public Hearing: yes yx. no Attachment(s) : Information Contact: No County Manager's Office Phone Number: 732-8181 ext. 501 PURPOSE: The jail architect will discuss with the Board of Commissioners the jail project and its completion. NEED: IMPACT: 'ORPINGE COMITY' DOZ lAIARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No.ct3 MEET= DATE April 19, 1983 Subject: Report - Cable TV • . ref:ex/anent: our y 'anager 1 1 Public Hearing: . yes no I Atictumnt(s) f — a ---------7-- infOrrilatiOnagitact: Yes County Manager's Office Phone Number: 732-8181 ext. 501 ______ PURPOSE: For the Bard to receive a report on the extension of Cable TV to the Rangewood4 Robinswood, Stoneybrook, and Councilville communities of western C'appl Hill Township. I NEED: At the Mar 15,ch 15 1983 meeting of the Board of Commissioners, residents L of the Stoneybrook, Councilville, Rangewood and Robinswood communities presented la'petition to the Board requesting that Village Cable be asked to serve their area and if that were not possible to amend the Alert Cable Franchise to allow it tc serve the areas. IMPACT: At present, the densities along 4 alternative routes that could serve this area re less than the 30 homes per mile criterion which requires Village to extend service automatically. In accordanlice with the franchise, if 20 petitioning potential subscribers per mile arse obtained along any of the alternative routes, Village will extend service on a non-cost sharing basis. If there are less than 20 petitioninglpotential subscribers per mile, Village will extend service on a cost sharing basis. 1 To enable Ailert to serve this area, their "Pre-Fxictinn Por,mi++,,4 II- ........____ , 009 ORANGE MUNTY . , 0APD'OF COMMISSIONERS . Action Agenda At:i'ION AGENDA Mal ABSTRACT Item T33 "ff 4.1 MERITING DATE APRIL 19, 1983 . . Sibject: WILD ANI L CONTROL . . • . D .. . . t: wii. :I • 1 Public Hearing: ----Te-gr no] .....----. .....-.. Attachments l: I ' 1) cost estimates 2)wild an)mal ordinance 3) encloOre standards Information Contact: Ken Thompson, Manager Phone Number: 732-8181 ext. 501 PURPOSE: To conside a second reading of those portions of the wild animal ordinance which were amended on April 5, 1983. NEM: On April 5, 1983, the Board of Commissioners approved on second reading a wild animal ordinance. However, those portions of the ordinance dealing with setback requirements for enclosures and the fee schedule were amended and adopt d, respectively, for the first time on April 5th; therefore those portions of the wild animal ordinance addressing the setback require- ments and fee schedule are presented for a second reading at this time. Also attached are the enclosure standards for a first reading (Appendix A of Wild Animal Ordinance). I I . IMPACT: Administration costs are shown in the attachment; it is based on the known number ofrrnimals, number of hours for permit processing, reviews, and inspectio s, cost per hour, and expert consultation. In projecting $1,652.10 for the year (excluding indirect and administrative costs) the annual fee for permitting and inspection (initial , compliance and follow-up) per site is as follows:(amounts are rounded off): I Reptile site (4) $ 65.00 $260.00 Single Enclosure site $275.00 $550.00 Multiple Enclosure site $850.00 $850.00 1 010 - APPENDIX A STANDARDS FOR PRIMARY AND SECONDARY ENCLOSURES OF WILD ANIMALS 1 This appendi specifies minimum standards for the construction of primary and secondary enclosures which are to be used to keep, harbor or restrain wild animals. If, because of the breeding, history, character or other particular trait, it is the opinion of the Animal Control Officer that these standards are in- sufficient to restrain any wild animal , he shall report such findings to the Director, and isle no permits until standards sufficient to restrain the animal as determined by the Director are installed. 1 . Primary Enclosures. Primary enclosures used to restrain and confine the following animals shall be constructed with the materials and in the manner specified. a. Tigers! and Hybrids Thereof. Animals in this category shall be housed within a primary enclosure constructed in accordance with the followling standards: (1) Minimum Enclosure Area. A primary enclosure for animals in this c tegory shall contain a minimum of six hundred (600) square feet of ground or floor area per animal . (2) Number of Animals Permitted. No more than one (1) male of two (2) females shall be permitted in any one (1) primary e1closure. (3) Construction Standards. Every enclosure must be constructed of not less than nine (9) gauge, steel chain link fencing attached to not smaller than two and one-half (2}) inch diameter, Schedule 1 40 steel poles placed at least thirty (30) inches in the ground and anchored in concrete. Poles shall be no more than ten (10) feet apart and shall be of sufficient height to extend to the top of the fencing. Frncing shall be placed on the interior side of the steel Doles aid shall be attached firmly to the poles by means of steel wire ties spaced not more than one (1 ) foot apart and which are tied a rs a • APPENDIX A (CONTINUED) Enclosures with tops or roofs shall have sides with a minimum height of eight (8) feet. Enclosure tops or roofs shall be constructed of not less than eleven (il) gauge, steel chain link fencing which shall be attached securely to the enclosure sides and/or horizontal piping or crossbars by means of steel wire ties spaced at not more than three (3) inch intervals. Enclosures without tops or roofs 'shall have sides with a minimum height of twelve (12) feet. At the top of the enclosure sides, there shall be an overhang of four (4) feet in length, extending inward toward the cage interior, and forming an angle of forty-five degrees (45°) with the enclosure sides. The overhang shall be constructed of not less than nine (9) gauge, steel chain link fencing which shall be attached securely to the enclosure sides and/or horizontal piling or crossbars by means of steel wire ties spaced not more than three (3) inches apart. For purposes of structural integrity, no gaps of larger than two (2) inches shall be permitted between roof or top and side fencing, bettween enclosure poles and entrance gates into the enclosure, anti between side fencing and ground or floor level . Ev ry enclosure floor or base shall be constructed of concrete or shall be comprised of at least six (6) inches of crushed stone. Wh re a concrete floor is provided, fencing used for enclosure si es shall be extended into and encased in the concrete to prevent the animal from tunneling out. Where a crushed stone base is provided, the side fencing must be extended four (4) feet below the surface of the ground or secured at ground level by means of a horizontal crossbar or piping. Where side fencing is secured to a horizontal crossbar along the bottom of the enclosure, the fencing mist be firmly secured with steel wire ties spaced not more than three (3) inches apart. (4) Safety Doors Required. All primary enclosures shall have double . ,.r _,_ «.. ..a * veFalF rinnr nrnv dino access " ''''7"7-..,.:-,;;;4,•-•'7.7' ;-, - -; -''',; . --.'1' ''' ' . '' 'I i' - - • ., .,_ . , . . 012 . _ . _ . ........._. ....____ APPENDIX A (CONTINUED) doo a must be locked by means of chains and padlocks located at the top and bottom of the door. (5) Separation of Animals. There shall be no common fences between enclosures housing tigers and any other animals. if adult male animals I are placed in adjacent enclosures, the enclosures shall be constructed of line (9) gauge, steel chain link fencing, doubled, and spaced at !east three (3) feet apart so as to prohibit physical contact between the animals. (6) Other Requirements. Primary enclosures shall contain a den or retreat to shelter the animal (s) from the weather. The den or retreat shall be constructed of concrete block or treated lumber so as to withstand weatherizatlon and provide ease of cleaning for health reasons. Claw logs shall also be provided, as well as a".s I elf at least thirty (30) inches wide, eight (8) feet long, and forty (40) inches high above floor or ground level . b. Leopard , Jaguars and Hybrids Thereof. Animals in this category shall be housled within a primary enclosure constructed in accordance with the following standards: (1) Minimum Enclosure Area: A primary enclosure for animals in this ca0agory shall contain a minimum of four hundred (400) square feet of Iground or floor area for the first animal and two hundred (200) sure feet of ground or floor area for each additional animal . (2) Number of Animals Permitted. Same as for Tigers and Hybrids Thereof. (3) Conistruction Standards. Same as for Tigers and Hybrids Thereof except primary enclosures for animals in this category shall all have roofs or tops, and side fencing shall be burled at least four (4) feet below ground level or anchored in a concrete floor to prevent tunneling by the animals. I (4) Safiety Doors Required. Same as for Tiers and H brids Thereof, (5) Separation of Animals. Same as for Tigers and Hybrids Thereof. (6) other Requirements. Same as for Tigers and Hybrids Thereof except shJlves shall be at least twenty-four (24) inches wide, eight . (Al ceboi. inn,, ttriri Fmetv (lin) im,h. Ahnvo flnnr nr nrnlinn IPVP1 !rI'±•LIr, i"T•s !l .[�•:^ •'f fl •� .. 013 APPENDIX A (CONTINUED) of floor or ground area per animal . (2) Number of Animals Permitted. Same as for T1 ers ybrhereof re°f. (3) Construction Standards. Same as for Tigers and Hybrids except as follows: (a) Primary enclosures in this category shall all have roofs or tops. (b) Sides and roofs or tops of enclosures shall be constructed of no smaller than eleven and one-half (11$) gauge, steel chain link fencing secured to steel poles not smaller than one and one-half (1 ) inches in diameter. (c) Side fencing shall be buried at least four (4) feet below ground level or anchored in a concrete floor to prevent tunneling by the animal (s) . (4) Safety Doors Required. Same as for Tigers and Hybrids Thereof. (5) Separatl.on. of Animals. Same as for Tigers and Hybrids Thereof except fencing may be eleven and one-half (Ili) gauge, steel chain link fencing. (6) Other Requirements. Same as for Ttgers and Hybrids T here f except shelves ahll be at least fourteen (14) inches wide, four (4) feet long and thirty-six (36) Inches high above floor or ground level . d. Bears and Hybrids Thereof. Animals in this category shall be housed withirja primary enclosure constructed in accordance with the follollwing standards: (1) Minimum Enclosure Area. A primary enclosure for animals in this category shall contain a minimum of six hundred (600) square feet of floor or ground area per animal . (2) Number of Animals Permitted. No more than one (1) male or oihIe (I) female animal shall be permitted in any one (1 ) enclosure. (3) Cbnstruction Standards. The primary enclosure shall be constructed of solid steel bars at least three-fourth (3/4) Inches in diameter, anchored in the ground in at least thirty (30) inches of concrete. r. • 014 ti APPENDIX A (CONTINUED) Encllosures shall have a floor of concrete, covered therein and or earth sufficiently to protect the animals to prevent tunneling by the animals. (4) 5a4ety Doors Re uQ ired. Same as for Tigers and Hybrids Thereof. (5) Sejaration of Animals. Same as for Tigers and Hybrids Thereof except the sides of adjacent enclosures shall be constructed rrieter of solid steel bars at least three-fourth (3/4) inches in diameter and anchored in the ground In at least thirty (30) inches of concrete. (6) Other Requirements. Same as for Ti ers and Hybrids Thereof ex ept the requirement for claw logs and shelves. � e. Reptiles - Crushing: Animals in this category shall be housed within a primary enclosure constructed in accordance with the fallowing standards: (1) mu M inim Enclosure Area. A primary enclosure for animals in this category shall contain a minimum of six (6) cubic feet per reptile, provided, however, the enclosure shall , In any event, be of sufficient size to accomodate the animal and allow for normal growth. '' = — __.__,_ .-._. _._.. __ (2) Number of Animals Permitted. 'Same as for Bears and Hybrids Thereof. 1 6e constructed (3) Ccanstruction .5tandards. The primary enclosure may of wood, metal , glass or fencing materia4 or'any combination thereof sufficient to restrain and confine the reptile(s) . Where solid wood, metal and/or glass enclosures are provided, holes I shall be provided in the sides for ventilation but shall be small enough to prevent the escape of the animal . Where fencing material is used, the spacing between strands of wire shall be small enough to prevent the escape of the animal . All enclosures must be of such construction as to totally enclose the reptiles) and prevent the animal from opening the enclosure from within. (4) Safety Doors Required. At least one (1) side of the enclosure must ijave a window of glass or fencing through which the owner or 0.15 APPENDIX A (CONTINUED) and prevent its removal without the owner or permittee's permission. Z. Secondarki Enclosures. Secondary enclosures shall serve as a perimeter fence surrounding all primary enclosures except those for reptiles. The secondary enclosure shall be provided in order to protect the public and the animal (s) by restricting public accessibility to the primary enclosures. a. Construction Standards. All secondary enclosures shall be constructed of nest smaller than eleven and one-half (11 ) gauge, steel chain link fencing attached to not smaller Cahn two and one-half (2}) inch diameter, Schedule 40 steel poles placed at least thirty (30) inches in the ground and anchored in concrete. -Fencing shall be placed on the interior side of the steel poles and shall be attached firmly to the poles by means of steel wire ties spaced not more than one '(1) foot apart and which are tied securely around the full circumference of the poles. Fencing shall be at least eight (8) feet in height and shall be electrified at the bottom and the top of the enclosure. b. SepJration of Enclosures. Secondary enclosures shall not have any co I n wall with any primary enclosure. The spacing between the pri ary enclosure and the secondary enclosure shall be a minimum of six (6) feet. c. Safety Doors Required. Double safety doors shall be provided for sec©ndary enclosures as required for primary enclosures and contained in he standards for Tigers and Hybrids Thereof. 3. Variation From Standards. Variation from these standards shall be permitted where, based on initial inspections , it is found that enclosures, with slight modifications, can confine the animals in a safe aid humane manner. Specifically, enclosures found to comply with this sitandard are as follows: (List to be provided at April 19 , 1983 meeting) 1 ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 to or b‘.6ka1.7 , 17 • SZ 4)411; MEMO TO: Ken Thompson FROM: Jerry Robinson Marvin ollins DATE: 4/19/83 RE: Recommended Changes in "Appendix A - Standards for Primary and Secondary Enclosures of Wild Animals" Based upon working with the original wording of the proposed standards during initial inspections, we believe the following changes are necessary and appropriate: I 1) Page 30, 14t paragraph, ine 3 to read: "of not: leSs than eleven and one-half (110 gauge.. ." 1 2) Page 30, 24(1 -paragraph, line 10 to read: "provided, the side fencing must be extended 30 inches below. . ." 3) Page 32, Item (6) Other Requirements, add a last sentence to read: "Such shelf shall be located sufficient distance from the sides of any open top enclosure so as to prevent the animal from using the shelf to climb thelfence." 1 4) Page 33, Item (3) Construction Standards, (c) 1st sentence to read: "Side fencing shall be buried at least 30 inches below . . ." 5) Page 33, N4mber (4) Safetyppars Required to read: "Same as for tigers and hybridS1theteof except that both the inner and outer doors must have one separate padlock each." 6) 'age 33, Item d, Number (3) Construction Standards, line 3 tp be extended to read: 1 Tiger P&. 2 Provided Compliance Conditions of Approval No gaps appeared to be larger Yes than two (2) inches None Earth floor crith side fencing No - Floor Provide � secured to horizontal cross tsar at crushed stone floor bottom of enclosure Double safer door Y provided yes None Inadequate number of lochs No - Locks Provide chains and padlocks for inner and. outer doors at top and bottom of doors Common fence with one enclosure No _ Separation Provide separation fencing spaced three (3) feet from containing three (3) female existing fence and constructed of 9 gauge chain link fenc$ leopards and another containing fencing. one (1) male and one (l) female leopard None provided other than rough No - Claw log lumber of retreat lone provided except as noted No. - Shelf Below (Variance recommended for claw log, shelf and retreat) retreat of rough lumber - top No - Retreat Separate improvements required for each animal -ernes as shelf I Provided Compliance Condition of Approval Nome provided No Provide secondary enclosure in compliance with ordinance None provided No FOOTNOTE: ONE (1) FEMALE LEOPARD AND TWO (2) FEMALE TIGER CUBS ARE PRESENTLY HOUSED IN Ali 5 APPROXIMATELY 8-FOOT BY I5-FOOT ENCLOSURE WITH CEMENT SLAB � None provided No FLOOR AND 5-FOOT NIGH SIDE FENCING. A SOLID ROOF IS PROVIDED. : THESE ANIMALS MUST BE RELOCATED None provided i No TO ENCLOSURES COMPLYING WITH THE ORDI!gANCE STANDARDS. !tone provided No E. 1 2L f i Tiger Enclosure Provided Compliance Conditions of Approval 280 sq. ft. enclosure No — Area Provide enclosure of minimum size meeting all standards (14' x 20' jail cell) of ordinance 3ne (l female in enclosure Yes None F Jail cell does not comply with any of the standards for primary and secondary enclosures. Owner must provide primary and secondary enclosures complying with all ordinance standards. ` ,. Puzu znczOsures #1 and ;2 (See Footnote) PROVII3Ei? COMPLIANCE CONDITIONS OF APPROVAL #1-800 sq. ft. for two (2} animals -» 600 sq. ft. required yes N=one #2-800 sq. ft. for three (3) animals - 800 sq. ft. required ,1. One (1) male and one - femaie--sn-enclosure —N° Ntamr�er____— provide separate enclosure for each animal. �2. Three (3) females in enclosure � two (2) females in one enclosure. Can combine gauge, steel chain link fencing. Yes None �-inch diameter schedule 40 steel ales placed 3011 in ground and yes None nchored in concrete. Dles ten (10) feet apart p and Yes None rctends to top of fencing �ncing placed on interior of >les, attached to NO-Ties; Provide more ties to comply with spacing interval of one poles by steel re ties approximately 18-inches Cl) foot or less art, and tied around pole rcumf erence. fight of ten (10) feet Yes None 3 fencing C9 gauge} securecd side by wire ties No-Ties Provide additional ties spaced As nece$saxy to comply taa.th spat; 'roximately 3-4 inches•'apart ing interval og three C31 i'nches or less, gaps appeared to be larger than Yes (2) inches i None t i PROVIDED COMPLIANCE CONDITIONS Off' APPROVAL s Earth floor Frith side fencing No:-extension Provide crushed stone floor and extend fencing 30-inches attached to horizontal cross below ground below ground .level. bar bottom of side. level Double safety doors provided. € Yes none Inadequate number of locks. No-Locks Provide chains and � padlocks on ineex and outer doors at top and bottom of doors. #1-Common fence with another No-Separation Provide separation fencing spaced three {3) feet from existing leopard. fence and constructed of 9 gauge chain link fencing. f)2-Common fence with another leopard enclosure and with tiger enclosure, each containing one (1) male and one(l) female [one provided No-Claw Lag. Provide claw log, none provided except as rooted No-Shelf (Variance recommended for shelf and retreat) . elow. ood retreat covered with earth,- No-Retreat, Dp serves as shelf Provided Compliance Condition of Approval f. None provided No Provide secondary enclosure in compliance with ordinance None provided xo FOOTNOTE: ONE (1) FEMALE. LEOPARD AND TWO (2) FEMALE TIGER CUBS ARE PRESENTLY HOUSED IN AN APPROXIMATELY 8-FOOT BY 15-FOOT ENCLOSURE WITH CEMENT SLAB € FLOOR AIM 5-FOOT HIGH SIDE F None provided s No FENCING. A SOLID ROOF IS PROVIDED. THESE A14IMALS MUST BE RELOCATED Mona provided No TO' ENCLOSURRS COMPLYING WITH THE ORDINANCE STANDARDS. 's Zone provided No 3 i vlc Kees nuroett ANIMAL: Serval Enclosure Provided Compliance Conditions of Approval I 425 sq. ft. (approximately 17' x 251) Yes None One (l.) female - 28 lb. Yes None Ilk gauge, steel chain link Yes - Sides None fencing (sides) and welded wire fencing (top) No - top Replace welded wire to with Ili p w gunge, steel chain Zink fencing (Variance for existing top recommended) A-inch diameter steel poles placed) Yes - Size None 'Q" in ground and anchored in :oncrete No - Anchor depth Replace steel poles and place 30" in ground anchored in concrete 111 (Variance for existing construction recommended.) oles approximately 8 ft. apart Yea None nd extend to tope of fencing encing placed on interior side of No -- Internal Provide additional ties to comply with interval requirement ales; attached by steel wire ties of one (1) foot. paced 18 inches apart; and tied round circumference of poles sclosure height - 8 feet Yes None Serval. pg. 2 Provided Compliance Conditions of Approval op secured to sides by steel wire No - Intervals Provide additional ties to comply with interval requirement of ies spaced at 3k-4 inch intervals three (3) inches o--gaps Ia-r-ger--than-two-(2?-inche-s--l-Ye�s -None-e ----- 1 art floor with side fencing No - Floor and Provide crushed stone for floor and extend fencing an additional Mended. eight (8) inches below Fencing 22 inches below ground level -ound level ,uble safety doors provided Yes None .e (l) padlock provided for each Yes ! None or t applicable Not applicable None f Serval pg. 3 f Provided Compliance Conditions of Approval Tree trunk extends through top of Yes None cage No shelf No - Shelf Provide shelf , �E Retreat constructed of plastic No - Cons tric_tlon_.�..._._Provide-r-etr-eat of-larger-si:z-e an constructed o� concrete block treated lumber None provided No Provide secondary enclosure in compliance with ordinance lone provided i No i gone provided No one provided No ane provided No i Jaguar Enclosure Provided Compliance Conditions of Approval t 300 sq. ft. (approximated 15' x 20' No - Area Enlarge enclosure to 400 sq. ft. )ne (I) male - 180-200 lb. Yes None t I gauge, steel chain link -fencing Yes None #-4" diameter cedar post anchored No - Posts Provide 2k-inch Schedule 40 steel poles placed 30" in ground .n concrete - depth unknown and anchored in concrete ales approximately ?.5-8 feet Yes None part and extend to top of fencing encing placed on interior side of No - Attachment Staples replaced with completely wire ties spaced not more than oles, attached to poles by heavy one (1) foot apart and ties around circumference of pole. uty staples and wire ties. t nclosure height approximately i No - Height Height of enclosure raised to required eight (8) feet Bet Lk gauge fencing on top attached Yes None sides with wire ties spaced )proximately 3-inches apart Jaguar pg. 2 Provided Compliance Conditions of Approval Gaps of greater -.than 2-inches No - Gaps Relocate posts to- provide structural integrity and provide between corner posts and gates/ -gaps of 2-inches or less posts ! Earth- floor with some crushed _ No - Floor Provide crushed stone floor; extend depth of fencing below _ stone;°s-i7de feiiCiiFg exctennded one maUexial and_ ground level to 30 inches (I.) foot below ground level and depth of fencing anchored in concrete 3ouble safety doors provided Yes Done [nner door - one chain and padlock )uter door -- bolt lock and flexibl :pain lock dot applicable Not applicable None tot applicable Not applicable bone iardwood deck and log provided Yes None to shelf provided No - Shelf Provide Shelf :etxeat constructed of plywood No -- Retreat Provide new retreat of concrete block or treated lumber xovided Jaguar pg. 3 Provided Compliance Conditions of Approval Welded wire fencing attached to No - Fencing and Provide secondary enclosure in compliance with ordinance cedar posts ancbored in ground Supports Fencing placed on interior of No -- Attachment )oles and attached by heavy duty staples i 'encing four (4) feet in height No- Height and nd electrified at top Electrification pacing of four (4}-feet and No — Spacing econdary enclosure touches rimary enclosure )able safety door for primary No -- Door zclosure extends through :condary enclosure Reptile Enclosure I Provided Compliance Conditions of Approval 15 b' cu ft. Yes None 1 male Boa Constrictor 6k-7 ft.lonj No Construct permanent separation of Boa Constrictors I Female Boa Constrictor 6 ft.long I ?lywqod sides,---b-aek;--glass—front.,-- -None----------- screen doors iire doors Yes None ,lass front Yes None .00ks No Provide padlocks I II Provided Compliance Co'nditions of Approval 3 cubic ft. No Provide 3 additional cubic feet of space L python - 6 ft. long Yes None I'lywood sides, back, glass front Yes None ;creen doors tire doors Yes None -lass Yes None ooks No Provide padlocks uxxv tva ut G Provided Compliance Conditions of-_-Approval , None No Applicant must comply with all standards if bears returned to site The i bears registered were not on site during inspection visits F 1 simmi . . r 016 ORA,NE COUNTY . BOARD OF COMMISSION&RS Action Ag,enda Item tz0.1:15; ACTION AGa1DA ITE4 isarmar NIEETD:G DA.TE_April_aapA.953_ Subject: Tentative Budget Approval—Child Support Enforcement DePartrent:ChiJA. Su. .ort n:. - si en . Public Hearing: _ yes . no i , . Infonrtation C.ontact: Janet Sparks Attactent(al : 732-8181 Budget Phone Number:Ext. 484 PURPOSE: Board consideration of a tentative budget for the Child Support Enforcement Program. (For Fiscal 1983-84) NEED: In order to meet requirements of the Division of Social Services of North Carol na Board approval and signature are required on the Child Support Enforcement budget submitted to the Division of Social Services. This is a tentative budget and final amounts will be approved by the Board of Coniiissioners during the budget process and adoption of the budget ordn r ance in June. 1 I1VACT: / Meets requirement of the Division of Social Services. RECOMMENDATION: l'he Board of Commissioners give tentative approval . 014ANGE COUNTY 1953-84 .BUDGET ACCOUNT UETA , I DEPARTMENT- 545 PAGE 13 r•r� .... ..;t. 1�i, . . CitR• �UIGEt _CtR.ACTUAL CtR_ESTIMATC3 REf . B t10- FO DEPT Onj DESCRIP T ION.... ... .. . .. . . . .. . . -----~ - ­'-PERSONNEL t r-45r 6$4 25 r 124. ..�# �QQQ. . . 10 545 02 CHILD SUPP EMP = 4!Mvt r (1 'CHILD SUPP ENF .. SOC SEC "3.061 1s6Q3• . w . wrr .r r -• - t- . . ""' > T 52' T a V 4sw_s w w.•r s w-.`r + •.w". o • w V U 545 a6 CHILD SUPP, ENF V 3 - � �it��i' .w� rn �•�:' �,�"' t♦ ►i M� .��f iLL. • . `i. M o•i r #'1•r � � � •� fwr�����wrrrs sr s ►fri CHILD SUPP ENF. - TRAVEL&TRAIN � t{? 545 1� ,, ''�';.�:::::f.'�� •�•:.-..,1-�;•'-. 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C_yH I c"-r,u s r °}iZ5 _j,i..��i..:.y}t:.;.c r c E 4-i.4'».�k t}Wi,'t..r,,t.}i:'i:.�:y.I�•.a!:�;,,.{ty.:!.�•.-.:�•'.t i'.,Viii`.'�F'..•,_.1;irS1.4�..:-',a;��.{.'n.�a{.- t•r�w�l.�sj'•��'2-.�s t•t:t..:-,'r- - '�,.t.•�,tw�,!(s_:`L�F,il�{t'•,_t.y.�=r�t7'..c•�,-7 ya.'.r:.,:;=.�.,d't rie_t-hC k•{•i{- �Np E�•'.t':`A.;+'.i�...-t-h.c'.,.�M=i.9�:j'3 t t+�:�t�l e't sF.at."3.�,Y zh-K..v.s.•t,�.s��.`.,t�:,1.'.s.-:A: - ' r- I� •�Y�r1�,} , r f. t'. ., F `i Vj3 w • •f • r.♦ •ra ♦ s f .f r i.'r• Sq5-- - - CH.iLU--SkIPP EAt �--- 1113 :i• -s�l y.i ,. _ t'` .•��' � .i _ '����a' `}:wi�:_4':�i.��'d+.wlq.i J5.0 P. _t� ...-..v... •i ..y _DFF3{;E t1PPt IC-ES '� �. -=� . ..- .. _ .. �_:;..�.'yi;,• vii^E _ _ �i7 .,•,�.r '-w's�_#'�' s�. ..�.�.40s r a'r r r s w. r i r r• ou.r i 4 i2�aT3U ....-.-«- -- 2 ! #.♦��,��ri . •♦ . ...... 54'5 57 CHILD SU�'1' ENF EtL.ailt7 TESTrFILING � ..: - r.• �'4' ^ �"�r�a a ' 3 r�l a r`'(.-!f o �P,0Q HI D 545 74 °• Cti. : SUPP' ENF '- .(:111'.--'tIUTLAY r EQUIP - -- . _. .;. --73x939 39088 68*��S.00 7< ',-47-',., .,:`:•L%; .,:-: ••;;,'_:-'.,:;._:• . ''.?1,„.7-;;.-,:-.: :: •,. ,".,:,, ';',. :-••..: •, ::: .. : : , :.;, , •,• -,-:' :- --: „ ,• - . . ,. :,, :-, ,. •., . •. .- • .... •.• .. 1..^ - " , '7 •- .'•, •' • : •' • ... a'1. : ' • •• , • • :• , .. . . :" ', • , , ., •■ . , •■• . .. 018 . , . . _ . . . . , . . , VSS-1407 Revised(02/83) _ ADMISTRATIVE BUDGET Child Support Enfoicemen. . . IV-D CHILD SUPPORT' ENFORCEMENT PRCGEP&1 July 1, 1983 through June 30, 1984 . . , . , scription . . Federal 7.0% County 30% ' Total • arses MINMIA IIIO w•IP;.O lIFa ,cia ecurt ZI I IlIlI1I1I11I1I11 I 1I11II1.111M50011111111 1 111111111MR0I=.V 1 lI 8 ,IEUMME______—_-_—_—_-_ 11111111151M3M111111111111111M1r11111.0 IIIMIEWPAIN :ou. insurance rave • 11111111T46111L e .1.1111M11711111- • II 0 1.. ies and V-teria s oi et MN x•-t•woTillIll 00 e. one an. le egra. 1.11151=117111111 •11111110 so MI 00 )stage an. Orrice .ox went MMIIIIIIMIIrll.11i, IMMIWIIrrill III MI• I 8 0 Frar77 iminvirrammourrum•• I ._ 0 0 3uipment 'urc -ses Mill illIrgMINII 1 , '• 11 600 .-,,---..--.--- ui. ant Rentals 1.11.1•10.11.11..111.1.11.1111MMIMMIIII mit an or Service an. Maintenance-Pvt. t .g. 11111111110 .7.4iiiMilININIFENT111111•41ENNITY11111101 arvice an. Maintenance - Pu. ic .ut .1= gIIIIIIIIIMMIIIIIII - gillingement, Re.atrs art.. A terations B .gs. IIIMIIIIMINMIIIIIII mstructton or Purcnase dr But in =MIIIIIIIIIMIIIII=NE. ar & act Imes . - • imscrimions Dues an. Mem.ers i's MINIIIMIrrillII 0 himmowtimoilimi e .-trs and Maintenance E•uipment 111 II II 0 .trect ost ii. - • I • • - A " ' II 11 ...■ 11.1111151Frenirrilli" .I; ata Processin7 I EMIIIIIIIMININI - e.t. or 'evenue - Set t De.t Co ection cc IMINIMEMIIMil= _ arc - a or Services - HT " IIIIIIIIIIIIIIIIIIIIIII Le-a I NONESE00111111 111 . . S en. MillIMINT1111110 11111 TsW.TS a. B co' -est 1 .11M1MWT111111 111 00 I s le a II St er s ecirv) 1.1111111111111PMEM11111111111111111 , .er or Fu I me S.uiva ant wosttions =MC . XF;XXX . :her spectry . -4 4w4 ME+71/4111.; 2M11111 _ . a . - -----------, tentative . . . recz cos The above budget is hereby presented for/approval by the Orpnep ^ CdUat717374-84 • - Board of Commissioners. • . , . ., , . .. Title; Pirector, CSE tentatively The above budget is hereby/approved and authorize and funds appropriated on this the day of , 19_0.- • . . . , • ' r .• . .. „ • . : 4 - • I ^ .,. , I .innan, Boar. o County °amass loners . . 7., • , 1 , 019 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA IT ABSTRACT Item No. DEETING DATE Ap Subject: Franchise and Certification for Emergency Medical Services repartuent: mergenc ervices - Public HearIng: yes no I A - - t s Information Contact: Yes Bobby Baker Phone Number: 929-8109/732-8161 PURPCSE: To allow for the regulation and administration of Emergency Medical Services within Oeange County as provided by ordinance. NEED: Per the County's EMS Ordinance, adopted March 2, 1981 ,-emergency and convalescent providers are to receive authorization to provide services within the County pending the approval of a satisfactory application. Approval is based on deter- mination of a satisfactory level of service being provided and the public necessity being met. A certificate grants the right to regularly respond to requests for emergency aid and assistance; and to administer medical aid and assistance to patients in emergency medical situations. A franchise grants the right to operate ambulances within Orange County for patient transportation. IMPACT: All persons providing emergency aid and assistance and/or transportation of patients1 within Orange County would require a certificate, a franchise or both granted by the Orange County Board of Cormissioners . RECOMMENDATION(S): 1. Issu franchises and certificates to South Orange and Orange County Rescue Squads for the authorization to administer emergency medical care and transport patients. ....1 .1,T t r ti ti' 020 FACT SHEET AMBULANCE FRANCHISE APPLICATIONS COMPREHENSIVE SERVICE: EMERGENCY TRANSPORTATION, CONVALESCENT AND NONENER.. GENCY TRANSPORTATION, RESCLE I. ORANGE COUNT i RESCUE SQUAD, ENC. The main base of operations for Orange County Rescue Squad, Inc. is located at 261 South Churton Street, Hillsborough, North Carolina, where personnel are on duty at the base twenty-four hours continually. Orange Count Rescue Squad operates the following vehicles which are jointly owed with Orange County: A. S I( b) general purpose van type ambulances equipped for general emergency medical care, and light rescue operations . B. One(1) general purpose modular ambulance/rescue unit equipped for general emergency medical care, mobile cardiac care telemetry, and heavy rescue operation. C. One(1) support car equipped for light emergency medical treat- ment. Orange County Rescue Squad staffs vehicles with the following mini mum personn l per duty shift: A. Ea h vehicle is staffed with a minimum of one EMT and one Ambulane Attendent . Coverage primarily consists of two EMT's per unit. B. A minimum of one EMT-Intermediate is on duty at all times . Also 'paramedic overage is many times available on duty at the base or an call. C. Orange County Rescue Squad volunteers staff-vehicles during the I •....» ,l. ..� wry .021 FACT SHEET: pa e 2 Emergency response times average five minutes in the Hillsborough area, but can be longer depending on the distance in rural parts of the county. Orazage County Rescue regularly provides Third Call backup cover- age and can provide additional units with proper nofication. Orange County Rescue Squad answered 2,069 calls in 1982: 1224 emergency calls , 300 transports for routinue purposes , and 545 cancelled or standby(lire) calls . Orange County Rescue Squad maintains a regular training program for its members , and participates actively in Orange County EMS training programs . II. South Orange Rescue Squad, Inc. South Orange Rescue Squad operates twenty-four hours a day, seven days a week from two bases in Orange County—one in Carrboro, at the Squad Building and the other, at the Chapel Hill Fire Station on Elliott _ Road. During the day, Orange County EMS employees (2-two person crews) are on call at the stations, providing the highest level of Paramedic coverage. At night and on week-ends, volunteers provide the same EMT-P coverage. At night and on week-ends, when three(3) ambulances are dis- patched, fourth call 'olunteers immediately go to the Squad Buildir;g and remain there until no longer needed. Volunteers can provide this back- up until all vehicles are in service. There is a Code III Team that responds to emergencies of a nature that would require heavy rescue l • "!_ mil ' ) a 022 FACT SHEET: page 3 South Orange Rescue Squad maintains five(5) state certified ambulance, one rescue truck and one chase car. Two ambulances have UHF radio communications with telementry while all vehicles have VHF communications. The response time averages five minutes in the urban areas of Chapel Hill and Carrboro, but can be longer depending on the distance in rural parts of the county. South Orange Rescue Squad is dispatched to approxi tely 250 calls a month with perhaps one walk-in a month. , FACT SHEET: page 4 AMBULANCE FRANCHISE APPLICATIONS LIMITED S RVICE: CONVALESCENT AND NONEMERGENCY TRANSPORTATION I. PIEDMONT AMS, CE SERVICE Piedmont Ambulance Service can provide service for Orange County from its pre/sent location for non-emergency transports. Such service I is now being' provided to: Hilihaven Orange, Knoll Manor, and Lakeview Manor Nursin Homes. Five(5) ambulances are equipped to state speci- fications fo Basic Life Support and staffed with two(2) EMT's at all times. Piedmont Ambulance Service has EMT's stationed at the base twenty- four hours ready for immediate dispatch. All veh cles are equipped with the following radio systems: primary Communicati Is--465.725 on a shared community repeater, of a primary dispatch frelquency. Secondary Communications system--all units operate on 155.280 and 155.340. Piedmont Ambulance Service answered 2,400 calls in the area last year. II. TRIANGLE AMBULANCE AND CONVALESCENT SERVICE, INC. Triangle Ambulance and Convalescent Service is located and does business in Durham, North Carolina on Hillsborough Road where five(5) ambulances are staffed and respond to calls . In Orange County, Triangle Ambulance currently responds to requests for nonemergency transports from: Lakevew Manor Nursing Center, Carol Woods Retirement Center, 024 FACT SKEET: page 5 While the majority of trips are schedul.d• transports, if additional EMT staff are needed, they may be reached by phone. Triangle Ambulance responds to 1200-1500 calls a year. The communications system consists of a base station in Durham; multiple channel radios with 155.280 and 155.340. IIIi, SOUTHEASTERN i DEVAC INC. Southeas1tern MedEvac, Inc. operates at 4211 Cheek Road in Durham, North Carolina where three(3) state certified ambulances are for the most part housed. There are six(6) full time EMT's who may answer calls from home, so some Imes ambulances are kept at the residence of the person on te• response. Twenty-four coverage with call for zmme is spon Twenty our hour ovexage xs maintained six full-time people and sufficient part-time personnel. Each SE vehicle is equipped with a UHF repeater system. Each vehicle has a out a sixty(60) mile radius capability to talk to the base . One vehicle is presently equipped with 155.280 and SEME is in the process of adding radios with 155.280 and 155.340 capability to all trucks . - - COUNTY OF ORANGE AMBULANCE FRANCHISE WHERE", the �provides quality - ;` emergency medical services to the citizens of Orange County; and, WHEREAS there has been demonstrated that the public convenience and necessity t require ._,..-.nn x_..... to operate in this county ;'s},:;,':=:,:•: to provide essential services to the citizens of Orange County; and, WHBRBAS, the has indicated that it will comply � with the terms and conditions prescribed by An Ordinance Regulating the Operation of Ambulance Services and the Administration of Emergency Medical Assistance in R Y � ry't!��Z• Orange County; North Carolina, the Board of County Commissioners of Orange County t =' hereby issues an Ambulance Franchise to s _ y far`.the years in issuing this certificate it is understood that the will meet the following terms and conditions: Chair Board of County Comm s oz:ers T ^-i EE ^ 026 TIONS FOR EMERGENCY SHEET APPLI IENCY AID AND ASSISTANCE CERTIFICATE COMPREHENSIVE SERVICE: EMERGENCY TRANSPORTATION, CONVALESCENT AND 'NON- EMERGENCY TRANSPORTATION, FIRST RESPONDER, RESCUE I. ORANGE COUNTY RESCUE SQUAD Orange C unty Rescue Squad provides comprehensive EMS coverage to Northern Olange County although the squad is available for dispatch in the entire county if necessary. The Squad maintains a training program geared to improve the skills and performance of its members in basic life support, general emergency medical care, and general rescue opera- tions . Orange County Rescue Squad participates in all Orange County EMS/North Carolina Memorial Hospital training programs . The rescue squad maintains an ongoing relationship with North Carolina Memorial Hospital for (medical direction and guidance, and sponsorship of a rapid- ly expanding Advanced Life Support program. Orange County Rescue Squad maintains all state required equipment on all vehicles, also all Orange County EMS required ALS equipment. Orange County Rescue Squad has two Paramedics , six EMT-IVs, Thirty- one EMTs , one M.D. and sixteen EMIs in training for ALS among its member- ship. II. SOUTH ORANGE ¶ESCUE SQUAD, INC. South Orange Rescue Squad provides comprehensive EMS coverage to Southern Oranae County a l thmmn}► th.. Gn..or7 4o 9....i+7 tu1� 4--. Ji+—.-J--L . 02'- PACT SHEET: page 2 Patient Carl Review sessions a month for ALS members attended by a physician and one County-wide Orange County EMS training session a month. All vehicles are state certified and have all state required equip- ment. In all vehicles are ALS drugs and equipment. Also, there are Ii three Life flak 5's, 12 pair Mast Trousers and a Hurst Tool on the heavy Rescue unit1 South Orange Rescue Squad has twenty-five(25) Paramedics , five (5) EMT-IVs twenty-eight(28) EMTs, five(5) Cadets enrolled in EMT class and sxteen(16) EMTs in Advanced Life Support training. ., - - -: - ' - - - • ' 7-:z- "'" -- ': ',:-...':"., "":7" ."-::::.. 1-...-7:-. -.- - , A ;: .■ .- ,.,,, . . . :, ::' , - - . 028 . ,, - , . • FACT SHEET: page 3 APPLICATIONS FOR EMERGENCY AID AND ASSISTANCE CERTIFICATE LIMITED SERVICE: FIRST RESPONDER I. CALDIeLL FIRE DEPARTMENT--FIRST RESPONDER UNIT Eleven 11) active firemen with the Caldwell Fire department are part of a first esponder unit for EMS. Al]. of these people have taken the 45 hour First Responder course. Because of the distance involved between the Orange County Rescue Squad building and the Little River Fire District, these first responders are able to arrive on the scene and stablize the patient. Training is held once a month. The Fir t Responder unit has four motorola pagers and one pageboy, on the resc u; Th frequency with a separate tone. The unit is paged by I Orange Central Communications when there is, a call in the district. The unit is equipped with five(5) Trauma Kits and respond by private vehicle. II. CHAPEL. HILL. POLICE DEPARTMENT All Ch pel Hill Public Safety Officers are trained EMTs who are sent to all EMS calls in the town of Chapel Hill to assist South Orange Rescue Squad or to render first aid and life support until South Orange arrives to take over aid. 1 The dispatch of Public Safety Officers to EMS calls is handled by Orange Central Communications. Six of the P. S. 0. cars have an oxygen � v t .t: COUNTY OF ORANGE EMERGENCY AID AND ASSISTANCE CERTIFICATE ? ' REAS, the provides quality agency-medical-se-r-vices-to the-ai tizens....of--Orange-County;-and., - ---- - --:` REAS, there has been demonstrated that the public convenience and necessity wire the to operate in this county to vide essential services to the citizens of Orange County; and, REAS, the has indicated that it will ply with the terms and conditions prescribed by An Ordinance Regulating the ration of Ambulance Services and the Administration of Emergency Medical istance in Orange County, North Carolina, the Board of County Commissioners Drange County hereby issues an Emergency Aid and Assistance Certificate to for the years Lssuing this certificate it is understood that the I meet the following terms and conditions: <%a rman, Board -of C55HtY CommisslOners ;:", ...,A , r O -ADZE COVrt U6 BOARD Or: COterESSIONERS Action, ileri.r2a. Item No-Pir ACTION AC.; T.A. TIE,1 ABSTRACT niziscr; DATE2pril 1 ,.9) 1983 Subject:. Declaration of Public Health Week - April 17-23 Derpaztrent.: Health . Pub3_ic 'Hearing: yes , X = Pittaciumartts? : Iriforma0=1 CaritAct: Jerry Robinson Ph011e e.r: 311 . . put-Dose: to declae April 17-23 as Public Health Week and to honor the efforts of the local Health Department Board and Staff. I Need: Governor Hunt has declared this as such on the State level, in-rract; De servied recognition of the local Health Department staff, Board and programs . 11.111-•.`f.'111.111171"1111 :'- „ . , ,: ORANGE COUNTY COMMISSIONERS 106 Eitsr MARGA.RET Li1413 i LLSB0ROUGH. N. C. 27278 BD B.MI Ow B WOOZY c.w +A DON WIDOW PROCLAMATION WHEREAS, A comprehensive public health system is the most hffe h,vend, me hod for preventing disease and promoting g Y e Count 's public health program provides health care to WHEREAS, Orange of adults and children; and, WHEREAS, the people of Orange ud lur health hm toy assure a clean, safe an whoesomeenvionmentin which to live; and, WHEREAS, an d health habits ensare caused.major diseasedefense andagainst chronicpersonal illness; an financial burdens l a d, '. sb' ���tens from many WHEREAS, Public health,,bas protectea,r0range Couaty c > .. : cri ppl$ and`-fatal di seat.-; and, : r_= ` crti - ~' cart make: orange County WHEREAS, Informed"',,concetned�and:actt a iti -ens a heal'thier�.'R ace~- wh`f t.rLl=iu `.=-- _ ::•:::;!--7,...-74;.= .„ y. :wsY. �.•r:3 "�i •..N,M 'Yi: N%'_mot .'x^11; b2 ''',--,•—.,, , =� ``,` : ^!'' y'� ',t ' Board of Commissioners, CLAIME6 'that w��',. e~ Orange'''Countj NOW, THEREFORE BE "I'�:°?R.0_ �., ti � .:, :=.-��.� Li~; �:; ' do herebwdes1' iate :thy week of_:;:-, z -' , -=7:::::::::.1,1',.-,7---.-; BLIC HEALTH EEK 1.?sn9.�r-. :: in Orange County, North Carolina. R HARD E. ,JHITTED, CH' R Orange County Board of Commissioners , . . • . . , .. . O36 _ . . 300 W.Tryon Street Hillsborough, N.C.Z7278 0.- riartble county 732-8181 7324361 ext.305 ,. ....-- HEALTH DEPARTMENT Chapel Hill line 967-9251 988-4501 Mebane line 227-2032 Durham tine 688-7333 688-7331 Carr Miii Mall, Suite 225 1 . 100 N. Greensboro Street Carrboro, NC. 27s10 942-4168 deny Robinson. M.P.A. MEMORANDUM Director TO: Ken Thompson Richard Whitted FROM: Jerry Robinson Evelyn Lloyd DATE: April 11, 198315S) RE: Public Health Week --- April 17-23 Governor Hunt has declared the referenced week as Public Health Week for the State. We would appreciate the Commissioners declaring it so locally. Evelyn Lloyd would be able to attend the Commissioner's meeting on April 19th and Jerry Robinson will ask the Newspaper to photograph the event. Evelyn could not arrive until after 8:00FM. In celebration of this week, we have planned the following: 1. A poster and essay contest for school children (All schools except Seawell Elementary declined to participate) . Poster contest winners were selected and we are planning, with the Principal, Barbara Lawler, .e. special assembly on "How Your Health Department Works for You" with an award ceremony to the contest winers. 2. Staff will participate in the WRAL Health Fair at University Mall on Friday, April 22. 3. Slide presentations and talks about the department are being made by var- ious staff at several sites . 4. Jerry Robison and Caroline Martens have taped TV shows which will be shown on. Channel 14, Village Cable , on Tuesday, April 12 and April 19 at 7:30, 8:3 , 10:30 and 11:30PM. 5 . We will h Id an open house in Hillsborough on Friday, April 22, 3-5:30PM -- Please Attend - See Enclosed Invitation. :mw 1 037 I , • I I I I I I I I II I I II ill II II I I MI in I IIIM II...I I I 1 ouNTY 7a p.A,.NE c Bo..k.RD OF CalslISSIONF-?.5 Action Agenda 1 Itara No.F4P ? ACTION AGaxo. ITE2.1 ABSTRACT MEETING subject Surplus Foods Distribution Public Hearing: - X no Departgent: .naiqe Attachn-ant(s) : ,(1 Letter to Richard Tom Ward Information Contact; Whitted (3/4/83); 2) ()SS Administrative Letter # ADRA-2-831(3/18/83) Phone =doer: 732-8181 ext. 201 PURPOSE: To consider authorizing an expanded program for commodity distribution. NEED: The County has opportunity to increase surplus foods distribution in terms of frequenc , type and amount and number of persons eligible. Options include: 1) monthly, semi-monthly, quarterly distribution; 2) expanded eligibility criteria, as outlined in DSS Administrative Letter attached, to replace present Food Stamp eligibility guidelines; 3) expanded foods list beyond the current cheese and butter commodities to such things as rice, milk and other; and, 4) increased quantity of foods distributed per family (recommended if monthly distribution option is not selected). The Department of Human Resources has recommended that county commissioners 1) Designate a lead agency to coordinate ordering and delivery of foods; maintain all official records and provide technical assistance to other participating agencies. 2) Designate a group of agencies to arrange storage, take applications and distribute foods. The lead agency and designated agencies would establish a work plan necessary to obtain refrigerated storage; dis- tribution sites; and recruit manpower (largely volunteer) to oversee distribution and necessary record keeping. 3) Expand eligibility criteria to include a-d page 2, paragraph 3 of Dr. Morrow's letter. (attached) 4) Distribute foods monthly. A decislion on this is needed by N. C. Department of Agriculture by April 12, 1983 IMPACT: What i , being proposed amounts to re-establishment of the previous commodity distribution program of the 1960's and early 1970's. It is not a short term effort l The federal intent may be to replace or fill some of the void created by food stamp reductions. By comma in the middle of the year there are no funds for administering the program. It will therefore take utilizing existing staff from several departments (Agricultural Extension, Dept. on Aginp, Health „ .... 1 ....4 fl-i.14, On ', fror. RinlnArlinn inAHinn and transnorting foods) and . .. . . - . , - - ' ": -:'.7" . .4'' `' ;` i ••':•:' :C.:`;'it'4 - . .. • . . . • . . . • 0 3 a . ., . . ,. ■ ■ . . „ . 41. • • -•••e... .)*Ir r , .. ■....- .■ DSS ADMINISTRATIVE LETTER NO. ADRIV-2-83 ! 111: nty Directors of Social Services Li.4 SUBJECT: change in Eligibility Criteria and Suggested MAR 2 1 1q83 pe.ratiana1 Changes for Cheese and Butter istribution • ( .:CE COM stn sz.7:23 DATE: ch 18, 1983 As you know Carolina to increase the quantity of cheese and butter distributed in the state. We discussed ways to accomplishlthis objective with the Policy and Liaison Committee. Mrs. Ann Harrell, Chairperson, appointed a subcamnittee to work with us to develop recan- mendations. lhat group has it and made recommendations which are incorporated in these instiuctions. One of the ways to increase (iiqtribution is to expand the eligibility cri- teria. Foil by the committee and which have been approved by USDA. Effective immediately these groups are eligible: ling 1. Elderly - age 60 or over. 2. Disabled persons receiving Social Security benefits and/or SSI. . 1 3. ReciTients of AFDC, Food Stamps, and Medicaid. 4. Persons whose gross monthly income is at or below 150% of the 1982 non-farm poverty level. This equates to: Family Size Gross Monthly Income Family_Size Gross Monthly Income 1 $ 585 5 $1,355 - 2 778 6 1,548 3 970 7 1,740 4 1,163 'Add $193 for each additional faMily member. When an pplicant is eligible based on income or the other categories (i.e. aged, disabled, etc.) , cheese and butter may be provided to the total household. FUrther inquiry into the status of other household members is not I , ,-,,,-vA -.-A7.v,'Oic -,. P 57.0-,VRIFASt.''‘.7,,,,.'-.' 7.''.Sve.'i CM'MY g4.14t,giSA(01.4t51:4WAlale.tEA'aCSAZO-CrIA:V'VeiV*;". ,,-:,407,447pi'lrititt-i.r•--.;.: ,priM i-gP:•I.-. ..ci...A:!:,F"•;77'.5--,,i'•'-'F::r':.'"" cs•-■"::,'; -':' '',;T';'".-"::.'. .'..'.';' ., '' :1 ''':' • ::...;f::: i,.i•; .-dir!.e--; ' :"'. .:;: -,71, 9,e ,1,4..,: i,:•*.,.T.IF4::;',.,;,,. . ,A,,,":.•."-.,:, " v; :..• :,",..••,. y,.: ,. .4,,,,,r,. : ,,7,, . ., .,.1..t ,, _ . -,• *'; .' :',:::;4!i'..'';'4,1A;';:i•i•-•,- . -7,4`17.i,' ';'.1F,•:;• :,1:4:F:4 A: ';;'::;:, ' 7. '' 03$ : • --- '.!_4i',;..i':::.-.:. ''., ;'::,:=::;M:7;!..;t:.::i:4,T".•‘;.: t't':.i.r-I,A-J:;:-P:.:7::::":`, 7•::;* :i","''',-7''''- ..f.;_:'-.', . .: : — :':: :,, ' -: — . - . , ' - a-; , ; ' -...: :::;:. ,r-i.::::,,,,:' ,:i..y: T::,:- • ,• . ,. :7 , . 7 ,. .. ,: ,. , , u .., , 7 .. . • ' . ,. .. - • .1 • , . . ' Administrative Letter ADRA?-2-83 . . Page 2 . . March 18, /983 • A letter has been sent framDr. MOrraa to the Chairman of each County Board of Caredssioners which. endorsed this plan of operation: 1. That the Weald of County Cannissioners appoint a lead agency that would be responsible for coordinating ordering and delivery of surplus food, provide technical assistance to other participating agencies, and main- tain all recOrds. It was suggested that this assignment: be given to the county departments of social services. The decision, haaever, will be made by the county caanissioners. 2. That the Board of County Caradssicners designate a group of agencies that would be resOonsible for arranging storage, taking applications, and die- . tributing cheeee and butter. The purpose Lf appointing a group of agencies is to avoid Overloading any one agency and to distribute more cheese and . buter, ThelDepartment of ScciAl Services could provide technical assist". ance to these agencies. Ian 3. Frequency of distribution should be decided locally. USDA strongly encour- ages monthly distribution. Bowyer, it may be birmonthly or quarterly, in which case tities can be increased. Attached is a table with recaa- mended amounts. 4. The State DiCrision of Social Services will provide a simple and brief application. form. Two samples are attached. he agencies handling ap- plications may choose either of these (do not use both) or may develop their own form. The gas ire being printed and are not available yet. In the intern you may wish to reproduce your cwn. As soon as they are available, tileywill be placed in cur regular forms storage and you may order as you do with other forms. 5. The certifyilhg agencies do need to have a record which provides an audit trail. These records are to be retained by the lead agency. 6. The application is a self declaration by the client. No verification is required. Some counties may have distributions scheduled and quantities ordered which would not be sufficient to cover the expanded target groups. If this is the case, you may wish to Serve only the Fccd Stamp population at your next distribution and allay more planning time before expanding to additional categories. This is per- missible. . The Chairmah of the County Commissioners is to inform Mr. Jay Davis, North Carolina DepartinPrzt of Agriculture, as to which agency will be the lead agency. Mr. Davis needs to lala,,rwho to deal with in the ordering and delivery process. A form has been provided to the Chair= to make this designation and sore coun- ties have responded already. We urge you to work with your Board of County Ccm- 040 . . .. _ Administrative Letter ADM-2-83 Page 3 - March 18, 1983 I feel that many of you need the information naa so one advance copy is be- ing sent at this time. The number of copies normally supplied will be forwarded as soon as received frau the printer. Your Incocue Maintenance Representative is available to respond to •� _'�s. Sincerely, C:›241;--":4""" (Mrs.) Lillian L. Gaski3.l Assistant Director for Regional ,' ' -tration LzGfcw Attachments 1 �, .`,rte.r` }^ t:: •;:• '.!•: ,•f. ! a-; •,�. , . . , 01 SURPLUS CHEESE AND BMW. APPLICATION r" I, the undersigned, declare that I am eligible to receive cheese and/or butter based on the full criteria: I an 60 years of age or older. I am disabled and receive Social Security Benefits and/or SSI. I receive Food Stamps, AFDC and/or Braid: My family's gross mcnt 1y income is at or below the amount listed for my family size. . Family Size Griss Monthly Income Family Size Gross Monthly Income 1 ' $ 585 5 $1,355 2 778 .6 1,548 3 970 7 1,740 4 1,163 Add $193 for each additional family member. There are members of my family. Name: Sigriatur' of Applicant Date Andres s: County I STOP: The ,remainder of this form is to be !•feted • the Distribu • Official. I 1. Distribution: 2. Date Issued Blocks of cheese (5 lbs. per block) Blocks of butter (1 ib. per block) i. - , .. . • . , - 042 _______ • . , ._ . _ . ..., „...** ■ ., .."07, ,..... —.,,,T., ,-7-7--.4c.,i• ,.- ' a< -” \ • 0::t.i`k(,.;;It;Ze 14:14..)/ 4 ''' r, •, % I - mAR9 SS ..........0. ORME COUNTY SOCIAL SERVICES STATE OF NORTH CAROLINA . . DEPARTMENT OF HUMAN RESOURCES • . 325 NORTH SALISBURY STREET • JAMES B. HUNT. JR. 1 SARAH T. MORROW, KO.. M.P.H. , RALEIGH 27611 . secRETARy GovanNeR . " March 4, 1983 111441,110NE . . , 9 I73.14534 , • , . . Mr. Richer Whitted, Chairman • Orange CoUnty Board of Commissioners 128 W. Union Street Hillsboroukh, NC 27278 Dear .lir. Whitted: I In mid-January United States Department of Agriculture officials met in Raleigh with staff of the North Carolina Department of Agriculture, Agricultural Extension Service, Agricultural Stabilization and Conservation Service, and the Department of Human Resources. The purpose of the visit was to encourage North Carolina to increase the quantity of cheese and butter distributed. As you know, this distribution of surplus cheese was presented initially as a one-time effort. Our planning was developed*with the thought that it would be only once. Now we believe that it willl be ongoing since there are 880 million pounds of cheese and 500 - 600 Million pounds of butter available. You are very much aware of the burden Icheese and butter distribution has been to county departments of social services, particularly in view of the court order in the Alexander Q . Hill case to handle applications timely or pay penalties; the additioh of monthly reporting in AFDC--and soon to be required in Food Stamps; th threat of federal fiscal sanctions if error rates are not reduced to required levels; and the frequency of changes in federal 1 regulationsr Further, there have been no administrative funds available for county 'departments of social services to cover unavoidable costs. . Volunteers have been used very successfully, but there is staff time and expense thait cannot be met by voluateers. I do want to stress that participati n on the part of counties is voluntary. With tLese facts in mind, along with the understanding that distributing cheese and butter is not a "welfare" program but rather an effort to u4e a surplus of dairy products, I have asked the Division of Social Services to take the lead in meeting with agriculture officials and other affected agencies to develop recommendations. Social Services also obtained input from local denartmAnre .4 ..m...J.1 . . _ r. .. *-;• - --; • - • _ 043• _ -.- Mr. Richard Whitted Page 2 March 4, 1983 1. That the Board of County Commissioners in each county appoint a Ci? lead agency that would coordinate ordering and delivery of surplus food, provide technical assistance to other • partitipating agencies, and maintain all records. The Committee has 'expressed willingness for this assignMent to be given to the local department of social services. The decision, however, would be made by the county commissioners. • 2. That the Board of County Commissioners designate a group of . 1 agencies that would be responsible for arranging storage, taking applications, and distributing the cheese. The group might consist of community action agencies, Agricultural Extension, Agricultural Stabililization and ,Conservation Service staff, Rural Development Councils, councils on aging, • church groups, civic organizations, and other' public and private agencies. The purpose of appointing a group of agencies is to avoid overloading any one agency, and to distribute more surplus food. Again, departments of social services could provide technical assistance to these agencies. There would be no verification of income or categorical status required. Rather, we would accept applicant's declaration. 3. I am recommending to USDA that North Carolina expand its eligibility criteria to include: I a. elderly (60 and over as is defined in the older Americans Act). !b. disabled persons receiving Social Security benefits and/or SSI (Supplemental Security Income). c. recipients of AFDC, Food Stamps, and Medicaid. . persons whose gross monthly income is at or below 150% of the 1982 non-farm poverty level. this is the one area that does require USDA approval, but we do not expect to encounter any problems as many other states already serve these groups. 5 4. Frequency of distribution should be decided locally. USDA strongly encourages gavgy distributions. However, if Counties choose to dlstribute bi-monthly or quarterly, we recommend an increase in the quantities given to individuals And families. Attached is a table with the recommended amounts. 5. The State Division of Social Services will provide a simple and lrief application form, or if agencies prefer to develop their clwn form . tha,r A. , : . 1 . 044 • , • Mr. Richard Whitted . • Page 3 March 4, 1983 I know that you share with me my concern that these surplus products should belmade available to citizens of our state. I sincerely hope that you will support this recommendation for sharing the burden among several agencies so that we can serve our citizens more effectively. Please complete the attached form, if you concur and return to Mr. Jay P. Davis, DirectorlIFOod Distribution Division, North Carolina Department of Agriculture. He needs to have a. lead agency to serve as his contact for ordering ind delivering. . • Thank you for your assistance. Sincerely, Sarah T. Morrow, M.D., M.P.H. STM/kcg Attachments cc: Mr. J?hri M. Syria, Director, Division of Social Services Mr. Ron Aycock, County Commissioners Association 1 Mr. Jay P. Davis, North Carolina Department of Agriculture Mrs. Gerald Holt, United States Department of Agriculture Miss 4?ean Biggs, Chairman, Cheese and Butter Committee County Social Services Director County Manager Regional Directors ' - 1 . , 046 . ... 1 . , - ..,- . ._ DIMIE011014 RATE OF CFEJESZ AND 81.123ER . ' ' ' iicalthly " Bi-gcnthl • Qtia,tterl . , „ Number itt i 6Ltsal z(5)16. . Housebbld "Quantity ' 1 Calesse 1 - 3 3. Block . 3. Block per Same as person with bi-ocntlily . 4 - 6 2 Blocks " maximum of 6 blocks ' 7 - 8 3 Blocks . • 9 4 Blocks • . , . , , . , . •MI 011..110.* Butter ; 3. 3. lb. ' 2 lbs. . Sage as bi-monthly " 2 2 lbs. . 4 lbs. 3 3 lbs.' : 6 lbs. 1 4 4 3.bs. Sibs, i , 5 .. S lbs. 10 lbs. . 6 6 lbs. 12 lbs. -. . . 1 , '. • • . ‘ 046•• • ! Mr. Jay P. Davis, Director Food Distribution Division Department of Agriculthre Post Off Box 27647 Raleigh, NCIrth Carolina 27611 Dear Mr. Davis: The'. ' . . .1° ' ' " ' ` ° " ' Board of Carcnissiormrs is designating (County) • *I to act as the lead (Nance and Address of Agency) agency for c c rdi ORANGE COUNTY 047 MAO OP comniss cn.'ps 2.)vtton Agenda ACTION AGENDA ITEM ABSTRACT Item No.�� MEEITING DATE April 19, 1983 _, Subject: Architectural Services - Old Courthouse Department: oun y ' .nager Pub is Hearing a Yes X At-Ca t s ' Information contact: Yes County Manager's Office Phone Number. 732-8181 ext. 501 • PURPOSE: Present contract for Board of Commissioners approval to James Webb & Associates. NEED: The Board of Commissioners approved James Webb and Roman Kolodij as Architects for the Old Courthouse project subject to contract presen- tation at a later date. The contract is now submitted for approval . There is a need to begin this as soon as possible in order to have planning and drawings completed not later than September in order not to loose a grant of $4,000. IMPACT: The si ning of this contract will set in motion this renovation to be done in phases. There will be some space which will be renovated for courts in Phase I with other immediate needs such as roof, drains and gables; etc. We have about $58,000 at this point to begin construction with other needs coming in the upcoming year or years . ^}',.:.�. THE AMERICAN INSTITUTE OF ARCHITECTS ate.' AIA Document 8147 . Standard Form of Agreement Between Owner and Architect 1977 EDITION THIS DOFUMENT HAS IMPORTANT LEGAL CONSEQUENCES;CONSULTATION WfrH • AN ATTORNEY IS ENCOURAGED WITH RESPECT TO rrs COMPLETION OR MODIFICATION AGREEMENT made as of the Fourt enth day of April in the year of Nineteen Hundred and Eighty Three • BETWEEN the Owner: County of Orange Orange County Courthouse Hillsborough, North Carolina 27278 and the Architect: Roman Kolodij James M. Webb Architects 201 East Rosemary Street Chapel Hill, North Carolina 27514 .1"; For the following Project: (Include detailed description of Project location and scope.) Revnovations to Historic Orange County Courthouse King and Churton Streets Hillsborough, North Carolina 272778 • The Owner and the Architect agree as set forth F�aIr u, --- 043 • TERMS AND CONDITIONS OF AGREEMENT BETWEEN_ OWNER AND ARCHITECT ECT.. ARTICLE 1 . ments to previous Statements of Probable Construction ARCHITECT'S SERVI AND RESPONSii3iL]T1E5 Cost indicated by changes in requirements or general BASIC SERVICES market conditions, 1.3.4 The Architect shall assist the Owner In connection The Architects Basic Services consist of the five with the Owner's responsibility for filing documents re- phases described in Paragraphs 1.1 through 1.5 and gutted for the approval of governmental authorities hav- indude normal structural, mechanical and electrical log Jurisdiction over the Project. engineering services and any other services included in Artide 15 as part of Basic Services. 7A BIDDING OR NEGOTIATION PHASE 7.1 SCHEMATIC DESIGN PHASE SE 1.4.1 The Architect, following the Owner's approval of the Construction Documents and of the latest Statement 1.1.1 The Architect shall review the program furnished of Probable Construction Cost, shall assist the Owner in by the Owner to ascertain the requirements of the Project obtaining bids or negotiated proposals, and assist in and shall review the unders nding of such requirements awarding and preparing contracts for constriction. with the Owner. 1.7.2 The Architect shall vide a preliminary evalua- 1.5 CONSTRUCTION PHASE—ADMINISTRATION P, p ry OF THE CONSTRUCTION CONTRACT lion of the program and the troject budget requirements, 1.5.1 The Construction Phase will commence with the each in terms of the other, Subject to the limitations set award of the Contract for Construction and, together with forth In Subparagraph 3,11. ' the Architect's obligation to provide Basic Services under 1.1.3 The Architect shall review with the Owner altema- tive approaches to design and construction of the Project. this Agreement,due,or terminate n the absence ence of final Certificate to the ■ J Contractor is due,ar in the absence of a final Certificate 1.1.4 Based on the mutualljr agreed upon program and for Payment or of such due date, sixty days after the Date Project budget requirements, the Architect shall prepare, of Substantial Completion of the Work,whichever occurs for approval by the Owner,Schematic Design Documents first. scale consisting of relationship� a and ether ectdoc menu illustrating 1.5.2 Unless otherwise provided in this Agreement and incorporated in the Contract Documents, the Architect 1.1.5 The Architect shall submit to the Owner a State- shall provide administration of the Contract for Construe- ment of Probable Construction Cost based on current Lion as set forth below and in the edition of AlA Docu- area,volume or other unit costs. meat A201, General Conditions of the Contract for Con- 1.2 DESIGN DEVELOPMENT E struction,current as of the date of this Agreement. 1.2.1 Based on the approve Schematic Desi Docu- 1.5.3 The Architect shall be a representative of the " ments and any adjustments authorized by the Owner in Owner during the Construction Phase, and shall advise the program or Project budget, the Architect shall pre- and consult with the Owner. Instructions to the Contrac- for shall be forwarded through the Architect. The pare, for approval by the Owner, Design Development weer Documents consisting of drawings and other documents tent shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents to fix and describe the size end character of the entire unless otherwise modified by written instrument in ac- Project as to architectural,structural,mechanical and elec- trical systems, materials and Itch other elements as,may cordance with Subparagraph 1.5.16.be appropriate. 15.4 The Architect shall visit the site at intervals ap- 1.2.2 The Architect shall submit to the Owner a further propriate to the stage of construction or as otherwise Statement of Probable Constri{ttion Cost agreed by the Architect in writing to become generally II familiar with the progress and quality of the Work and to 13 CONSTRUCTION DOCUMENTS PHASE determine in general if the Work is proceeding in accord- 73.7 Based on the approved Design mevetopment Doc- ance with the Contract Documents. However, the Archi- uments and any further adjustrpents in the scope or qual- Sect shall not be required to make exhaustive or ton- ity of the Project or in the Prdjet budget authorized by tinuous on-site inspections to check the quality or quan- lily of the Work. On the basis of such on-site observe- the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Draw- Gaor as an the progress the Architect shall keep the Owner in and Specifications setting orth in detail the require- shall endeavor av the progress and quality of the Work, and � P g shall endeavor to guard the Owner against defects and meets for the construction of the Project. deficiencies in the Work of the Contractor. 1.3.2 The Architect shall assist the Owner in the orer ara- . ...- -. . - I contractors or any other persons performing any of the necessary or advisable for the implementation of the intent Work, or for the failure of any of them to carry out the of the Contract Documents,the Architect will have author- Work in accordance with the Contract Documents. ity to require special inspection or testing of the Work in 1.5.6 The Architect shall at all times have access to the accordance with the provisions of the Contract Docu- Work wherever it is in preparation or progress. mats,whether or not such Work be then fabricated, in- 1.5.7 The Architect shall determine the amounts owing stalled or completed. to the Contractor based on observations at the site and on 15.73 The Architect shall review and approve or take evaluations other appropriate action upon the Contractor's submittals of the Contractor's Applications for Payment, and shall issue Certificates for Payment in such amounts, such Shop Drawings, Product Data and Samples, but as as provided in the Contract Documents. only for conformance with the design concept of the 1.5.8 The issuance of a Cer�flficate for Payment shall Work and with the information given In the Contract tit Y Documents. Such action shall be taken with reasonable constitute a representation by a Architect to the Owner, promptness so as to cause no delay. The Architect's ap- based on the Architect's observations at the site as pro- proval of a specific item shall not indicate approval of an vided in Subparagraph 1.5.4 and an the data comprising assembly of which the item is a component. the Contractor's Application for Payment, that the Work has progressed to the point indicated; that, to the best of 75.14 The Architect shall prepare Change Orders for the Architect's knowledge,information and belief,the qual- the Owner's approval and execution in accordance with ity of the Work is in accordancye with the Contract Docu- the Contract Documents,and shall have authority to order ments (subject to an evaluation of the Work for con- minor changes in the Work not involving an adjustment formance with the Contract Documents upon Substantial in the Contract Sum or an extension of the Contract Time Completion, to the results of any subsequent tests re- which are not inconsistent with the intent of the Contract quired by or performed under the Contract Documents, Documents. to minor deviations from the Contract Documents cor- 1.5.15 The Architect shall conduct inspections to deter- rectable prior to completion,and to any specific qualifica• mine the Dates of Substantial Completion and final corn- tions stated in the Certificate ftr Payment); and that the *Non, shall receive and forward to the Owner for the Contractor is entitled to payme tin the amount certified. Owner's review written warranties and related documents However, the issuance of a Certificate for Payment shall required by the Contract Documents and assembled by not be a representation that the Architect has made any the Contractor, and shall issue a final Certificate for Pay- examination to ascertain how rid for what purpose the ment. Contractor has used the mon paid on account of the 1.5.16 The extent of the duties, responsibilities and lim- Contract Sum. Nations of authority of the Architect as the Owner's rep- 15.9 The Architect shall be e interpreter of the re- resentative during construction shall not be modified or quirements of the Contract Documents and the judge of extended without written consent of the Owner, the Con- the performance thereunder by both the Owner and tractor and the Architect. . Contractor.The Architect shall r,ender interpretations net- 1.6 PROJECT REPRESENTATION BEYOND BASIC SERVICES essary for the proper execution or progress of the Work with reasonable promptness o written request of either 1.6.1 If the Owner and Architect agree that more ex- the Owner or the Contractor,ar�d shall render written de. tensive representation at the site than is described in cisions, within a reasonable time, on all claims, disputes Paragraph 1.5 shall be provided, the Architect shall pro- and other matters fit question between the Owner and the vide one or more Project Representatives to assist the Contractor relating to the execution or progress of the Architect in carrying out such responsibilities at the site. Work or the interpretation of the Contract Documents. 1.6.2 Such Project Representatives shall be selected,em- 1.5.10 interpretations and decisions of the Architect shall played and directed by the Architect, and the Architect be consistent with the intent of and reasonably inferable shall be compensated therefor as mutually agreed be- from the Contract Documents and shall be in written or tween the Owner and the Architect as set forth in an ex- graphic form. In the capacity of interpreter and judge, hibit appended to this Agreement, which shall describe the Architect shall endeavor tq' secure faithful perform- the duties, responsibilities and limitations of authority of ante by both' the Owner and the Contractor, shall notes Project Representatives. show partiality to either, and s all not be liable for the 1.6.3 Through the observations by such Project Repre- result of any interpretation or ecision rendered in good sentatives, the Architect shall endeavor to provide further faith in such capacity, protection for the Owner against defects and deficiencies 1.5.11 The Architect's decisions in matters relating to in the Work,but the furnishing of such project representa- artistic effect shall be final if consistent with the intent of tion shall not modify the rights, responsibilities or obliga- the Contract Documents. The Architect's decisions on lions of the Architect as described in Paragraph 1.5. any other claims, disputes or 'other matters, including 1.7 ADDITIONAL SERVICES those in question between the Owner and the Contractor, Shall be subject to arhitratinn at rtmvirtor4 :•, eL.:. A.+- The following SPn,irwe s.e __t. _ '1• .. ., :+•- ':;y. .?;,y'-' . rt �;rte 1.7.1 Providing analyses oqf the Owner's needs, and pro- struction, and furnishing services as may be required in gramming the requirements of the Project. connection with the replacement of such Work. 1.7.2 Providing financial feasibility or other special 1.7.16 Providing services made necessary by the default studies. of the Contractor, or by major defects or deficiencies in 1.7.3 Providing planning surveys, site evaluations, envi- the Work of the Contractor,or by failure of performance ronmental studies or comparative studies of prospective of either the Owner or Contractor under the Contract for sites, and preparing special surveys, studies and submis- Construction. sions required for approval's of governmental authorities 1.7.17 Preparing a set of reproducible record drawings or others having jurisdiction)I over the Project showing significant changes in the Work made during 1.7.4 Providing services rdlative to future facilities, sys- construction based on marked-up prints, drawings and terns and equipment whic1�are not intended to be other data furnished by the Contractor to the Architect con- structed during the ConstruiL-tr'on Phase. 1.7.18 Providing extensive assistance in the utilization of 7J5 Providing services to investigate existing conditions any equipment or system such as initial start-up or testing, or facilities or to make measured drawings thereof, or to maintenance and balancing,training preparation ne of operation operation and verify the accuracy of drawin or other information fur- main ainten me,and, training personnel for operation Wished by the Owner. and maintenance, and consultation during operation. 1.7.6 Preparing documents of alternate, se orate or 1.7.19 Providing services after issuance to the Owner of separate the final Certificate for Payment, or in the absence of a sequential bids or providing extra services in connection final Certificate for Payment, more than sixty days after with bidding, negotiation or construction prior to the the Date of Substantial Completion of the Work. completion of the Construction Documents Phase, when requested by the Owner. 1.7.20 Preparing to serve or serving as an expert witness requested in connection with any public hearing, arbitration pro- 1.7.7 g coordination of Work performed by ceeding or legal proceeding. separate contractors or by the Owner's own forces. 1.7.21 Providing services of consultants for other than 1.7.8 Providing services in connection with the work of the normal architectural, structural, mechanical and elec- a construction manager or eparate consultants retained trical engineering services for the Project by the Owner. 1.7.22 Providing any other services not otherwise in- 1.7.9 Providing Detailed Es mates Of Construction Cost, ducted in this Agreement or not customarily furnished in analyses of owning and operating costs,or detailed quan- accordance with generally accepted architectural practice. city surveys or inventories of material, equipment and labor. 7B TIi1tiE 1.7.10 Providing interior design and other similar ser- 1.8.1 The Architect shall perform Basic and Additional Servuces vices required for or in connection with the selection, as expeditiously as is consistent with professional procurement or installation of furniture, furnishings and rein and care and the, the progress Architect a the Wotkf for he related equipment. request of the Owner, the Architect shall submit for the E Owner's approval, a schedule for the performance of the 1.7.11 Providing services for planning tenant or rental Architect's services which shall be adjusted as required as spaces, the Project proceeds,and shall include allowances for peri- 7J.72 Making revisions in Drawings, Specifications or ods of time required for the Owner's review and approver other documents when such revisions are inconsistent of submissions and for approvals of authorities having with written approvals or instructions previously given, by the Owner,jurisdiction over the Protect.This schedulo when approved are required by the enactment or revision of codes, laws shah not, except for reasonable cause, Le or regulations subsequent to the preparation of such dog exceeded by the Architect. uments or are due to other Causes not solely within the control of the Architect. ARTICLE 2 1.7.13 Preparing Drawings,Specifications and supporting OWNERS, data and providing other services in connection with THE RESPONSIBILITIES Change Orders to the extent I that the adjustment in the 2.1 The Owner shall provide full information regarding Basic Compensation resulting from the adjusted Con- requirements for t}ie Project including a program, which struction Cost is not commensurate with the services re- shall set forth the Owner's design objectives, constraints quired of the Architect,provided such Change Orders are and criteria, including space requirements and relation- required by causes not sole) within the control of the ships, flexibility and expandability,special equipment and Architect. systems and site requirements, inven- 2.2 If the Owner pravieje s a budget for the Project it 1.7.14 Making investigations surveys, valuations, tories or detailed appraisals of]existing facilities, and serv- shall include contingencies for bidding, changes in the ices reauirart in ennnO.-•G.... ....•L ».._.. �Al...l. _7..._r__ 052 • • 2.3 The Owner shall designate, when necessary, a rep- signed, specified, selected or specially provided for by resentative authorized to act in the Owner's behalf with the Architect. respect to the Project. The lOwner or such authorized 3,1,3 Construction Cost does not include the compen- representative shati examine the documents submitted by cation c the Architect and the Architect's consultants, the Architect and shall renderldecisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the cost of the land, cif the rights-of-way, or other costs which .. the Architect's services, are the responsibility, of the Owner as provided in Arti- the The Owner shall furnish a legal de 2. E# ego! description and a certified land survey of the isite, giving, as applicable, 3.2 RESPONSIBILITY FOR CONSTRUCTION COST grades and lines of streets, alleys, pavements and adjoin- 3.2.1 Evaluations of the Owner's Project budget, State- ing property; rights-of-way, est•ictIons, easements, en- ments of Probable Construction Cost and Detailed croachments, zoning, deed restrictions, boundaries and Estimates of Construction Cost, if an contours of the site; locations, dimensions and complete Architect, represent the Architect's byest judgment ment by the data pertaining to existing buildings, other improvements design professional familiar with the construction Indus- and trees;and full information concerning available serv- try. It is recognized, however, that neither the Architect ice and utility lines both public and private, above and nor the Owner has control over the cost of labor, mate- below grade,including inverts and depths. rials or equipment, over the Contractor's methods of de- 25 The Owner shall furnish the services of soli engi- termining bid prices,or over competitive bidding, market neers or other consultants when such services are deemed or negotiating conditions. Accordingly, the Architect necessary by the Architect Such services shall include test cannot and does not warrant or represent that bids or borings,test pits,soil bearing‘ialues, percolation tests,air negotiated prices will not vary from the Project budget and water pollution tests,ground corrosion and resistivity proposed, established or approved by the Owner, if any, tests,including necessary oper4tions for determining sub- or from any Statement of Probable Construction Cost or soil,air and water conditions,i.'ith reports and appropri- other cost estimate or evaluation prepared by the Archi- ate professional recommendations, tee 2.6 The Owner shall furnish structural, mechanical, 3-2.2 No fixed limit of Construction Cost shall be estab- chemical and other laboratory tests, inspections and re- fished as a condition of this Agreement by the furnishing, ports as required bylaw or the.Contract Documents, proposal or establishment of a Project budget under Sub- Z.7 The Owner shall furnish a l legal,accounting and in- paragraph 1.1.2 or Paragraph 2.2 or otherwise,unless such surance counseling services as may be necessary at any fixed limit has been agreed upon in writing and signed by time for the Project, including such auditing services as the Parties hereto. If such a Gxed limit has been estab- the Owner may require to verify the Contractor's Applica- fished, the Architect shall be permitted to include con- the for Payment or to ascr:rt�in how or for what pun• urgencies for design, bidding and price escalation, to de- poses the Contractor uses the moneys paid by or on be- and what materials, equipment, component systems Con- half of the Owner. and types of construction are to be included in the Con- hal The services, information surveys vact Documents, to make reasonable adjustments in the 2.8 T The Paragraphs information 2.4 through Z7/inand reports re be scope of the Project and to include in the Contract Docu- meats alternate bids to adjust the Construction Cost to the furnished at the Owner's expense, and the Architect shall fixed limit Any such fixed limit shall be increased in the " be entitled to rely upon the adcuracy and completeness amount of any increase in the Contract Sum occurring thereof, after execution of the Contract for Construction. 2.9 If the Owner observes or otherwise becomes aware 3.2.3 If the Bidding or Negotiation Phase has not corn- of any fault or defect in the Pr' ject or nonconformance menced withit; with the Contract Documents prompt written notice three months after the Architect submits thereof shall be given by the Owner to the Architect, the Construction orrfix fixed Documents to the Owner, any be ad- bud et or fixed limit of Construction Cost shall be ad- 2.10 The Owner shall furnish required information and lusted to reflect any change in t�,, general level of prices services and shall render appro.ials and decisions as ex- in the construction industry bet..een the date of submis- peditiously as necessary for thq orderly progress of the Sion of the Construction Docuurr;.ants to the Owner and Architect's services and of the Work, the date on which proposals ar sought 3.2.4 if a Project budget or fixed limit of Construction ARTICLE 3 Cost (adjusted as provided in Su;:paragraph 3,2.3) is ex- CONSTRUCTION COST ceeded by the lowest bona fide bid or negotiated pro- posal, the Owner shall (1) give Nritten approval of an 3,3 DEFINITION increase in such fixed lirnit, (2) ..,I;`Iorize rebidding or re- negotiating 3.1.T The Con"struction Cost shalt be the total cost or the Project of the Project ';itilir. reasonable time, (3) if estimated cost to the Owner of Ian elements of the Prniart - is abandoned, ter :: :..;,a in an��r�t�.,�. ,....� ..�. . . 053 --_-.__ w with the fixed limit.The providing of such service shall be or extended through no fault of the Architect,compensa- the limit of the Architect's responsibility arising from the tion tor any Basic Services required for such extended establishment of such fixed limit,and having done so,the period of Administration of the Construction Contract Architect shall be entitled to compensation for all services shall be computed as set forth in Paragraph 14.4 for Addl. performed, in accordance writ this Agreement, whether tional Services. or not the Construction Phase is commenced. 6.1.4 When compensation is based on a percentage of ARTICLE 4 Construction Cost, and any portions of the Project are - deleted or otherwise-not constructed, compensation for DIRECT PERSOI4 NEL EXPENSE such portions of the Project shall be payable to the extent 4.7 Direct Personnel services are performed on such portions, in accordance Oates Direct e the Personnel Expense]e�is defined as the direct sal- with the schedule set forth In Subparagraph 14.2.2, based personnel engaged on the Proj. on (1) the lowest bona fide bid or negotiated proposal or, ect, and the portion of the cost of their mandatory and (2) if no such bid or proposal is received, the most recent customary contributions and benefits related thereto,such Statement of Probable Construction Cost or Detailed Esti- as employment taxes and othe statutory employee bene- mate of Construction Cost for such fits, insurance, sick leave, holidays, vacations, pensions portions of the Project. and similar contributions and benefits. 6.Z PAYMENTS ON ACCOUNT OF ADDMONAt.SRvias ARTICLES 6.2.1 Payments on account of the A'rchitect's Additional i Services as defined in Paragraph 1.7 and for Reimbursable REIMBURSABLE EXPENSES Expenses as defined in Article 5 shall be made monthly 5.1 Reimbursable Expenses ark in addition to the Co m• upon presentation of the Architect's statement of services pensation for Basic and Additional Services and include rendered or expenses incurred. actual expenditures made by the Architect and the Archi- 63 PAYMENTS WITHHELD tect's employees and consultants in the interest of the 63.1 No deductions shall be made from the Architect's Project for the expenses listed in the following Sub e paragraphs: - compensation n on account of penalty, liquidated damages S.1.1 Expense of transportatiol in connection with the on account t of the cost of chapayments to contactors, or Project; living expenses in connection with out-of-town those for which the Architect is held legally liable other than travel; long distance communications, and fees paid for securing approval of authorities having jurisdiction over 6.4 PROJECT SUSPENSION OR TERMINATION the Project. 6.4.7 If the Project Is suspended or abandoned in whole 5.1.2 Expense of reproduction$,postage and handling of or in part for more than three months, the Architect shall Drawings,Specifications and other documents, excluding be compensated for all services performed prior to receipt 8 � P of written notice from the Owner of such suspension or • reproductions for the office use of the Architect and the abandonment, together with Reimbursable Expenses then Architect's consultants. due 5.13 Expense of data processfritg and photographic pro- 10.4.and all Termination isoresumedsafter being suspended or duction techniques when used n connection with Addi- more than three months, the Architect's compensation clonal Services, shall be equitably adjusted. 5.7.4 if authorized in advance by the Owner,expense of overtime work requiring higher than regular rates. 5•1.5 Expense of renderings, ARTS 7 gs, models and mock-ups re- quested by the Owner. ARCHITECT'S ACCOUNTING RECORDS 5.7.6 Expense of any addition It insurance coverage or 7.1 Records of Reimbursable Expenses and expenses per- limits, including professional lia ility insurance, requested mining to Additional Services and services performed on by the Owner in excess of that normally carried by the the basis of a Multiple of erect Personnel Expense shall Architect and the Architect's co ultanfs. be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the ARTICLE 6 Owner's authorized representative at mutually convenient times. PAYMENTS TO TH ARCHITECT 6.1 PAYMENTS ON ACCOUNT OF IC SERVICES ARC 6.1.1 An initial payment as set f rth in Paragraph 14.1 is OWNERSHIP AND USE c r" D©CUMENTS the minimum payment under chi Agreement. 6•1 Drawings and Specifications :, i, ;truments of serv- 6.1.2 Subsequent payments for Basic Services shall be ice are and shall remain the pre: .;;; ©f the Architect made monthly and.shall be in proportion to services per- whether the Project for which they 're made is executed formed within Hari, Ph... nr ......7--_ -,_. or ear. TFfP r�iunn.�1 ff t-. _. 101111■11.111111.1.1..mumm."..----7--- 0 ' . ORAE CGtil\.4-TY BOARD CF-2 Ca-21ISSIONFT/1.1 Action Agenda Item No. • / Acria,,, E,GaTELN ITEM TagMACT MEETING MTE April 19, 1983 subj.)ct; Surplus Foods Distribution . .------- ....■■•••■••■,.. ........ ....m....... ..•••••••••••..... ... I.N. n Tom Ward Attechrmnt.(s) : . (1 Letter to Richard . _. Iformation Conta.ct.; Whitted (3/4/B3) ; -2) DSS Administrative Letter a ADRA-243 ((3/18/B3) Phone Number: 732-8181 ext. 201 PURPOSE: To consider authorizing an expanded program for commodity distribution. NEED: The County has opportunity to increase surplus foods distribution in terms oi frequency, type and amount and number of persons eligible. Options include: 1) monthly, semi-monthly, quarterly distribution; 2) expanded eligibility criteria, as outlined in DSS Administrative Letter attached, to replace present Food Stamp eligibility guidelines; 3) expanded foods list beyond the current cheese and butter commoditie to such things as rice, milk and other; and, 4) increased quantity of foods distributed per family (recommended if monthly distribution option is not selected) . The Department of Human Resources has recommended that county commissioners 1) Designate a lead agency to coordinate ordering and delivery of foods; maintain all official records and provide technical assistan to other participating agencies. 2) Designate a group of agencies to arrange storage, take applications and distribute foods. The lead agency and designated agencies would establish a work plan necessary to obtain refrigerated storage; dis- tribution sites; and recruit manpower (largely volunteer) to oversee distribution and necessary record keeping. 3) Expand eligibility criteria to include a-d page 2 , paragraph 3 of Dr. Morrow's letter. (attached) 4) Distribute foods monthly. A decislion on this is needed by N. C. Department of Agriculture by April 12 IMPACT: ',that ii proposed amounts to re-establishment of the previous commodit distribution program of the 1960's and early 1970's. It is not a short ter effortJ The federal intent may be to replace or fill some of the void crea by food stamp reductions. By coming in the middle of the year there are no . „...,...,..- 44,c, nyylmrnm_ It will therefore take utilizing exis ---7.-----"P•m"P'""'"••■•••••1 1 - , . 053. , . . , • , • . __________ . _. • ....._. ________, _...______________.,... _ , 1 1 with the fixed limit.The providing of such service shall be or extended through no fault of the Architect, compensa- the limit of the Architect's responsibility arising from the tion for any Basic Services required for such extended establishment of such fixed limit,and having done so, the period of Administration of the Construction Contract Architect shall be entitled to compensation for all services shall be computed as set forth in Paragraph 14.4 for Addi- performed, in accordance with this Agreement, whether tional Services. or not the Construction Phase is commenced. 6.1.4 When compensation is based on a percentage of 1 • I Construction Cost, and any portions of the Project are - ARTICLE 4 deleted or otherwise not constructed, compensation for DIRECT PERSONNEL EXPENSE such portions of the Project shall be payable to the extent i services are performed on such portions, in accordance 4.1 Direct Personnel Expense i ' s defined as the direct sal- with the schedule set forth in Subparagraph 14.22, based aries of all the Architect's personnel engaged on the Proj- on (1) the lowest bona fide bid or negotiated proposal or, ect, and the portion of the cost of their mandatory and (2) if no such bid or proposal is received, the most recent customary contributions and benefits related thereto,such Statement of Probable Construction Cost or Detailed Esti- as employment taxes and other statutory employee bene- mate of Construction Cost for such portions of the Project. fits, insurance, sick leave, holidays, vacations, pensions 6.2 PAYMENTS ON ACCOUNT OF and similar contributions and benefits. ADDMONAL sumas 6.2.1 Payments on account of the Architect's Additional ARTICLE 5 Services as defined in Paragraph 1.7 and for Reimbursable 7— REIMBURSABLE EXPENSES Expenses as defined in Article S shall be made monthly 5.1 Reimbursable Expenses arupon presentation of the Architect's statement of services e I in addition to the Com- rendered or expenses incurred. pensation for Basic and Additional Services and include actual expenditures made by the Architect and the Archi- 6.3 PAYMENTS WITHHELD tect's employees and consultants in the interest of the 6.3.1 No deductions shall be made from the Architect's Project for the expenses listed in the following Sub- compensation on account of penalty, liquidated damages paragraphs: I or other sums withheld from payments to contractors, or 5.1.1 Expense of transportation' in connection with the on account of the cost of changes in the Work other than Project; living expenses in connection with out-of-town those for which the Architect is held legally liable. travel; long distance communiations, and fees paid for 6.4 PROTECT SUSPENSION OR TERMINATION securing approval of authorities having jurisdiction over 6.4.1 If the Project is suspended or abandoned in whole the Project. shall or in part for more than three months, the Architect 5.1.2 Expense of reproduction , postage and handling of be compensated for all services performed prior to receipt Drawings, Specifications and other documents, excluding of written notice from the Owner of such suspension or reproductions for the office use of the Architect and the abandonment, together with Reimbursable Expenses then Architect's consultants, due and all Termination Expenses as defined in Paragraph 5.1.3 Expense of data processing and photographic pro- 10.4, If the Project is resumed after being suspended for duction techniques when used in connection with Addi- more than three months, the Architect's compensation I shall be equitably adjusted. • tional Services. I 5.1.4 If authorized in advance by the Owner,expense of overtime work requiring higher than regular rates. ARTICLE 7 —_-. I 5.1.5 Expense of renderings, models and mock-ups re- , ARCHITECT'S ACCOUNTING RECORDS quested by the Owner. I 7.1 Records of Reimbursable Expenses and expenses per- 5.1 Expense pense of any additional insurance coverage or mining to Additional Services and services performed on limits, including professional liability insurance, requested the basis of a Multiple of Direct Personnel Expense shall by the Owner in excess of that normally carried by the be kept on the basis of generally accepted accounting Architect and the Architect's consultants. principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient ARTICLE 6 times. 1 PAYMENTS TO THE ARCHITECT RTICLE 8 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES I OWNERSHIP AND USE OF DOCUMENTS 6.1.1 An initial payment as set forth in Paragraph 14.1 is the 8.1 Drawings and Specifications as instruments of cere- e minimum payment under thi Agreement. :..... ....... ........1 I_ It • --.---,-,---Nmm■■•■. . -., . , 1 , . 054 - , - , . _ . . , I _ . . . . .. _ ___„.. _ . . ., .. . other projects, for addition‘to this Project,or for comple- 10.4 Termination Expenses include expenses directly at- tion of this Project by others provided the Architect is not tributable to termination for which the Architect is not in default under this Agreement, except by agreement in otherwise compensated, plus an amount computed as a writing and with appropriate compensation to the Archi- percentage of the total Basic and Additional Compensa- tect I tion earned to the time of termination,as follows: i 8.2 Submission or distribution to meet official regulatory .1 20 percent if termination occurs during the Sche- requirements or for other purposes in connection with the matic Design Phase; or - Project is not to be construed as publication in derogation .2 10 percent if termination occurs during the Design of the Architect's rights. I Development Phase; or i .3 5 percent if termination occurs during any subse- ARTIICLE 9 . quent phase. ARBITRATION Amax 11 9.1 All claims, disputes aril other matters in question MISCELLANEOUS PROVISIONS between the parties to this 'Agreement, arising out of or relating to this Agreement or the breach thereof, shall be 11.1 Unless otherwise specified, this Agreement shall be decided by arbitration in accordance with the Construc- governed by the law of the principal place of business of tion Industry Arbitration Rules of the American Arbitra- the Architect. tion Association then obtaining unless the parties mutu- 112 Terms in this Agreement shall have the same mean- ally agree otherwise. No arbitration, arising out of or re- ing as those in AIA Document A201, General Conditions lating to this Agreement, shall include, by consolidation, of the Contract for Construction, current as of the date joinder or in any other manner,any additional person not of this Agreement. a party to this Agreement except by written consent con- 113 As between the parties to this Agreement: as to all taming a specific reference to this Agreement and signed acts or failures to act by either party to this Agreement, by the Architect, the Owner,and any other person sought any applicable statute of limitations shall commence to to be joined. Any consent toi arbitration involving an ad- run and any alleged cause of action shall be deemed to ditional person or persons shall not constitute consent to have accrued in any and all events not later than the rele- arbitration of any dispute not described therein or with vant Date of Substantial Completion of the Work, and as any person not named or described therein. This Agree- to any acts or failures to act occurring after the relevant ment to arbitrate and any agr,eement to arbitrate with an Date of Substantial Completion, not later than the date of additional person or persons duly consented to by the issuance of the final Certificate for Payment. parties to this Agreement shall be specifically enforceable 114 The Owner and the Architect waive all rights under the prevailing arbitratidin law. against each other and against the contractors, consult- 9.2 Notice of the demand for arbitration shall be filed in ants, agents and employees of the other for damages cov- writing with the other party to this Agreement and with ered by any property insurance during construction as set the American Arbitration Association. The demand shall forth in the edition of AIA Document A201, General Con- be made within a reasonable time after the claim, dispute ditions, current as of the date of this Agreement. The or other matter in question has arisen. In no event shall Owner and the Architect each shall require appropriate the demand for arbitration be made after the date when similar waivers from their contractors, consultants and institution of legal or equitAble proceedings based on agents. such claim, dispute or other Matter in question would be barred by the applicable statute of limitations. ARTICLE 12 9.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with SUCCESSORS AND ASSIGNS applicable law in any court haying jurisdiction thereof. 12.1 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and ARTICLE 10 to the partners, successors, assigns and legal representa- i TERMINATION OF AGREEMENT tives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall 10.1 This Agreement may be terminated by either party assign, sublet or transfer any interest in this Agreement upon seven days' written notice should the other party without the written consent of the other. fail substantially to perform iri accordance with its terms through no fault of the party initiating the termination. ARTICLE 13 10.2 This Agreement may be terminated by the nwnpr •wnsc hti ... ...ntl..�.i ';,+r <,:^'4 ,,..;,rt T':.^ y� �s�'.iS�•'•i� �•'•'�'r�.::T �::v=..4;...,.�,r `t., c-�:c;�p•. <...y .•y..;..H•'-`j '<x'i�, 'e J:::, :..+i:.;•t"•�.' "s:;4s, :.:.�• � ff• T^'.,i7t••;` T!?15='; +''t..,y- '.; f . �' •i'' '•Y"'', ,�:•,M''�Y �E �^_"'^r',' . i•F.�«'i�;. .{`.ry..sf-..�h•..".. mot' •.', ^•. 1.�'^ 'w.} •r ;'•`«4!!.f'�'.'7.1...i:'ra,,,,,y„t.:,. .L.•iN;,,4w.t�� ^^;� ry�.�a' ,: ;L' .T �•1'.•n•• -1?�,1'r:. '�'rY` •.•n r'y..;,.•�L•s',y;.. � �yiYr. k �7.a W�u i%:..,t.., ;., .+^: s��+ ,h,.'jf.. h.. � � l • r.r F ^N•r ' 4,.,;;;At � a_ "+c f 7 ' .yu� Ml..Y.{'`: :i;�} t �.': ,'y. 3•� .z`'"'f^r �e '1!'- •a tip: £ 1 " 3 re•�r t JJ�• r� �,{�+g � `. �• ., • • n Y . ! ARTICLE 14 • BASIS OF COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6,Payments to the Architect,and the other Terms and Conditions of this Agreement,as follows: 14.1 AN INITIAL PAYMENT of - None dollars($ 0 ) shall be made upon execution of this Agreement and credited to the Owner's account as follows: ]3 " I`) 14,2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES;as described in Paragraphs 1.1 through 1.5, and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: Were insert basis of compiensation, inciudins fixed amounts,multiples or percentages,and identify Phases to which partiadar methods of compensa- tion apply,if tkarsuty) At the rate on a decreasing scale from 9.757. for $280,000. estimated construc- tion cost to 9. 57. for $350,000. estimated constrcution cost as described in attached Proposal, with proportional interpolations of the rate for cousruction costs within the stated range 14.2.2 Where compensation his based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: (Include any additional Phases as ppropriateJ Schematic Design Phase: Thirty percent C 30 %) Design Development iihase: Twenty-Five percent( 25 %) Construction Documerts Phase: Twenty percent( 20 %) Bidding or Negotiation Phase: Five percent( 5 %) Construction Phase: ! Twenty tw,rnr•r►t hn of •!jF_. `.v,..,+�" .'5,:�-..�..a.:n!' •;,�:. ,,_>,r'?s ;Yt•.—�r.+Yu•;� a l? ►,��•- - :. t 'e • .:K'� : : -•�.'� "•�.5." . .3 " it-. ,c•= .• 'IYI;f•..r• 1L' '.. �`f•-'k:iT�� J.s:.y • X 7' rt , +Z"t ,,�,#' •r .•• ..�;, �•R:�,Fe.. • r.. .yrf^ •t ,�f•. •`a�.r + .7 S•r :: "a.' :• > :i''„ty:? `^+fCkS�=its 4; • vflbr .� iA'7 }.�"^ `:,,.:._ ";,'k'4 •t r _ • 'r. 'j. 7 44e e '§•* . J�• 5,�. '. ";t. �� mre 11 •,.s oF` a fit,➢_^fi ,4y5 : .,� ;� t om( 1 r� `:. ' J::." • —t. ti .a i Cr • I � 144 COMPENSATION FOR ADDITIONAL SERVICES 14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in- cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen- sation shall be computed as follows; Mee infest basis of coanpeitsation,indudins rates andlor multiples of Direct Personnel Expense for Principals and employees,and identity Principals and classify employees,if required. Identify specific setvice to which particular methods of compensation apply, if necessaryj Principals on hourly basis at $35.00/hr Principals for this Project shall be James M. .Webb and Roman Kolodij Personnel at 1.5 times respective ourly rate • { 14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 1.7.21 or identified in Article 15 as part of Addi- tional Services,a multiple of one and two tenths C 1.2 } times the amounts billed to the Architect for such services. (Identify specific types of consultants in Article TS-it required.l 14.5 FOR REIMBURSABLE EXPENSES, as described in Article 5, and any other items included in Article 15 as Reim- bursable Expenses,a multiple of one and two tenths ( 1.2 ) times the amounts ex- pended by the Architect, the Architect's employees and consultants in the interest of the Project. 14.6 Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect (Here insert any rate of interest agreed upon) (Usury laws and requirements;under the Federal Truth in 1e+ding Act. similar state and local consumer credit laws and other regulations at the Owner's and,Architect's principal plates of business, the location of the Project and elsewhere may affect the validity of this provision..Specific legal advice should be obtained with respect to deletion, modification, or other requirements such as written disclosures or waivers) 14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: .. ... �... ,_ .,. ..r - . 051 • • • ROMAN KOLODIJ JAMES M. WEBB ARCHITECTS 201 EAST ROSENIAFIY STREET CHAPEL HILL N C 27514 919 929 6385 March 16, 1983 PROPOSAL FOR ARCHITECTURAL SERVICES • , in connection with PROPOSED RENOVATIONS TO HISTORIC ORANGE COUNTY COURTHOUSE, - HILLSBOROUGH; NORTH CAROLINA ..„ . • ,.. • . , . ..„. Submitted To: ' Mr. Kenneth R. Thompson Orange County Manager Orange County Courthouse Hillsborough, North-, Carolina 27278 Submitted By: Roman Kolodij James M. Webb #chitects 2p1 East Rosemary Street ' Chai,e1 Hill, North Carolina 27514 OUTLINE OF SERVICES PHASE 1. BUILDING SURVEY/PROGRAM ANALYSIS/SCHEMATIC DESIGN PART A Measure existing building, prepare accurate drawings suitable ------- for record. Conduct detailed investigation of existing structural, mech- . anical and architectural conditions with the assistance of appropriate consulting engineers. Report findings to Owner. Review program furnished by Owner to determine project re- quirements and to confirm budget, and funding schedule. Investigate code requirements and review project design proposal with NC Department of Insurance to verify restric- tions and special provisions for historic buildings. Prepare schematic drawings and other document to illustrate the scope and relationship of proposed improvements. Prepare schedule, for proposed total improvements program and establish sequence for implementation for approval by Owner. AMIN Dt5ty Secure approvals from NC Department of Insurance for schedule( improvements. • Prepare preliminary cost estimates and review with Owner. PART B Assist Owner in establishing priorities for improvements feasible within scope of initial bUdget. Prepare construction documents for initial phase of improve- ments and review with Owner. • Fee Allocation for: PART A 25% of Total PART B 5% of Total • - PHASE 1 30% of Total -`. ' . • - - • . • PHASE 2 DESIGN DEVELOPMENT PART A Review program, budget and proposed total scope of improve- ments. with Owner. • Prepare detailed drawings and other necessary documents for subsequent phases of construction. Review Project Budget and Cost Estimates. Coordinate con- : struction phasing schedule with funding program established by Owner. PART B Complete constructioa drawings and specifications for initial phase of improvements. • Advertise and receive bids for initial phase of improvements. Prepare agreement documents for construction for initial phase of improvements and conduct administration of con- struction (as outlined in Phase 5). Close out construction under first phase improvements program. Fee Allocation for: PART A 20% of Total PART B 5% of Total PHASE 2 25% of Total PHASE 3 CONSTRUCTION DOCUMENTS ' Obtain final approvals from NC Department of Insurance and other regulatory agencies. 050- 3 PHASE 4 BIDDING AND CONTRACTS Advertise for bids. Receive bids. Prepare Contract Documents. Fee Allocation for: PHASE 4 57. of Total PHASE 5 PROJECT CONSTRUCTION Supervis o cons truc ti on.. • Revzew shop drawings and other documents. Review and certify contractors' requests for payment. Verify contractors' performance. " Conduct Final Inspection at completion. Coordinate project close-out and maintenance instructions. Prepare as-built drawings. Fee Alllocation for: PHASE 5 20% of Total SCHEDULE OF SERVICES Anticipated Date of Commencement - April 1, 1983 PHASE 1 PART A 60 days PART B 30 days PHASE 2 PART A 60 days PART B 90 days coinciding with PART A if possible. PHASE 3 60 days PHASE 4 45 days PHASE 5 Anticipated 360 days Expected Project Duration - 18-20 months SCOPE OF SERVICES 06(• 4 • CONSULTANTS: As described in ALA Document B 141, Basic Services shall include engineering and other necessary consultants' services. STRUCTURAL ENGINEERS: W. H. Gardner, Jr. Associates • Durham, North Carolina MECHANICAL AND ELECTRICAL ENGINEERS: To be selected. COMPENSATION FOR BASIC SERVICES For Basic Services agreed upon by the Owner and Architect, compensation shall be Computed on the basis of PerCentage of Construction Cost at the rates described below: -• • " • -ANTICIPATED CONSTRUCTION COSTS - $280,000 - $350,000 v•L.. I : ' FEES IFOR BASIC SERVICES: Computed at the rate on a decreasing scale 19.757. for the $280,000 construction cost to 9.257, for the - 4350,000 amount, with proportional adjustments to the rate for con- 1 6trucpion costs within the stated range. ••• RESPONSIBILITIES OF PRINCIPALS r , V Roman Kolodij - Architect in charge of Project Design, Development and Execution. James M. Webb - Design and Historic Context Consultation; liaison with Historical Review Boards and Department of Archives and History. Technical Staff - Two draftsmen. Additional staff to meet scheduling requirements. Respectfully submitted, Roman Kolodij James M. Webb Architects 061 ORaNC.7 maw camsSIOPIETS Action Agenda ACTION AGDIDA ITEM ABSTRACT itaTINo.rei MEETING DATE-April 19, 1983 Subject: Request for Proposals - Water/Sewer Extension and Reservoir Development Feasibility Studies (Cheeks Township) Eepartment: Vianning, ---------] 1 Public Hearing: ' yes X noj • Attachment(S) Draft! Request Information Contact: Marvin Collins for Proposals; list of engineering firms Phone Nunter: (919) 732-8181, ext 349 PUBPCSE: To consider whether draft request-for-proposals adequately defines the scope of work desirled by the Board in its call for an engineering report on water/sewer and reservoir development feasibility. [ [ NEED: At its Janillary 4, 1983 meeting, the Orange County Board of Commissioners authorizedlthe County Manager to: 1) Have an engineering report prepared on the economic and engineering feasibility of expanding Corporation Lake and developing alternative reservoirs on the Eno River upstream from Corporation Lake. 2) Have an engineering report prepared on the extension of water and seer lines into Cheeks Township and to explore methods of financing such extensions. After compiling information regarding both areas of interest, and holding discussions with representatives of the Soil Conservation Service and the N. C. Department of Natural Resources and Community Development, the attached request-for-proposals was drafted for the Commissioner's consid- eration. IMPACT: Approval of the request-for-proposals would allow the staff to obtain proposals from engineering firms, evaluate them and present a recommen- dation to the Commissioners regarding which firm to employ for the project. A list of firms to which a request might be sent is included. - . • • d62 ENGINEERING FIRMS FOR CONS/EERATION CHEEKS TOWNSHIP WATER/SEWER AND RESERVOIR DEVELOPMENT FEASIBILITY REPORTS Philip Posti & Associates 100 Eastowne Drive Chapel Sill; North Carolina 27514 Fimlbeiner, .Pettis & Strout, timited 2301 West Meadowview Road Greensboro North Carolina 27407 Ballentine Neville & Associates 221 Providence Road Durham, North Carolina Pridgen Consultants, Inc. 4513 CreedmOlor Road Raleigh, North Carolina John R. McAdams Company 200 Hayes Building Chapel Hi11, North Carolina 27514 Hayes-Sawyer Engineers P. O. Box 30428 Raleigh, North Carolina 27622 1 Moore-Gardner Associates P. O. Box 72B Asheboro, North Carolina 27203 063 ORANGE COUNTY HILLSBOROUGH NORTH CAROLINA ediganaget effiez EstaStisimd 175z March 21, 1983 - Subject: Request for Proposals Cheeks Township Water/Sewer Extension Report and Upper Eno Reservoir Development REasibility Report Gentlemen; You are invited to su1mit a proposal for professional engineering services for the Cheeks Township Water/Sewer Extension Report and Upper Eno Reservoir Development Feasibility Report. proposals for the project, which should be based on a lump sum or total cost method, will be received by the Director of Planning, The Orange County Board of Commissioners' will review all proposals received and award the project based on the selection criteria outlined below. In order to be considered, complete proposals must be submitted in a sealed envelope and received no later than 2:00 p.m. on May 13, 1983. 1983. Proposals, if mailed, must be addressed to: 1 . Marvin E. Collins Planning Director - "- -------. County of Orange , 106 E. Margaret Lane Hillsborough, N. C. 27278 Proposals which are haid delivered must be deliVered to the Office of the Planning Director located at the Orange County Courthouse at 106 East Margaret Lane in Hillsborough, N. C. For additional information concerning this project or for clarifications of any kind please contact Na -vin E. Collins, Planning Director, by phone at (919) 732-8181 or in person at the above'address. The minimum basic criteria which the Orange County Board of Commissioners will utilize in selecting the most qualified engineering consultant for this project are as follows: Specialized experience and technical competence of the firm and its personnel 1(including a joint venture, association or professional subcontraqt), considering the type of service required and the complexity1 of the project. Past record of performance on contracts with the County, other government" agencies or public bodies, and with private industry, including such factors as control of costs, quality of work, and ability to meet schedules. . . • I • 064 , Request for Proposals' March 21, 1983 Page Two The candidates capacity to perform the work (including any specialized services) within the time limitations, considering the firms current and planned workload. The candidates familiarity with types of problems applicable to the project, and the proposed method of performing services required! Total project costs for all required phases of work. I. PROJECT This project involves two separate but related elements: (1) the Cheeks Township Water/Sewer Extension Report; and (2) the Upper Eno Reservoir development Feasibility Report. The study area for the water/sewer extension report consists of the area bounded generally by the TOwn. of Hillsborough on the east, by Buckhorn Road (SR 1114) on the west, by Seven i Mile Creek on the south, and by McGowan Creek on the north. The purpose of the report is to determine the feasibility of extending water and sewer lines into the 1-85 corridor between the Town of Hillsborough and Buckhorn Road to serve resi4ential, commercial and industrial development. Two water providers serve the area - the Town of Hillsborough and the Orange-Alamance Water Authority. The Ton of Hillsborough would collect sewage generated by and develop- ment which existed :or occurred in the area. The study area for the reservoir development feasibility report comprises the Upper Eno River watershed and is bounded generally by US Highway 70 on the south, NC Highway 86 on the north and east, and by Frazier Road (SR 1342) and Carr Store Road (SR 1004) on the west. Since the late 1960's, Seven Mile Creek has been under consideration for future water supply for the Upper Eno Basin. Some land has been acquired toward this purpose. Ideally, 'there would be a minimum of industrial development in a watershed from which drinking water is being supplied. Accordingly, the purpose of the feasibility report is to explore an upstream site that would not be impacted to the extent that Seven Mile Creek is likely to experience--considering the proposed widening of Interstate 85 and the desire for industrial development in Cheeks Township. The report must provide an engineering, volume and cost analysis comparing the different elements involved as outlined in 8.1-10 on pages 5 and 6. Until recently, the} Seven Mile Creek Reservoir was thought to be the only long- standing potential Water supply available. A report released by the NRCD Office of Water Resources in August, 1982, indicated that an expanded Corporation Lake would have a yield equivalent to the proposed Seven Mile Creek Reservoir. If found to be more feasible as a future water supply, and expanded Corporation Lake could be substituted for spvon m41. • ' ' - - • :" . 7 • 066 Request for Proposals March 21, 1983 Page Three 1 As indicated, the two studies are closely related. Unless the expansion of 1 Corporation Lake proves feasible, no water/sewer lines need be extended up Seven Mile Creek tip serve development. Furthermore, unless upstream reservoir sites of sufficient capacity can be identified, the extension of utilities up McGowan's Creek isl not warranted. It is for this reason that the two reports must be integrated, since one report has a direct bearing on the other. 2. SCOPE OF WORK 1 The work required by the County for this project will include preparation of an engineering study and report utilizing as much existing data as possible for each of the follor4ng work elements. If extensive field explorations are desired, they will be added' under Section 3. A. CHEEKS TOWNSHIP WATER & SEWER EXTENSION FEASIBILITY REPORT The study and report for this element will include, but not necessarily be limited to, the following items; SEWER (1) A study ofthe 'present and projected population and residential, commercial and industrial land uses of the study area to determine initial and future sewage flows. (2) Preparation of preliminary layouts of collector sewers, pump stations a d force mains to serve the study area. (3) Complete analysis of the effect that the new sewers and sewage flows will have on the Town of Hillsborough's existing collection system and wastewater treatment facilities.1 1 (4) Preparation; of preliminary layouts of improvements that will be reqpired in the existing sewage collection system and wastewater treatment facilities in order for the existing sewers to transport the wastewater discharged from the study area and treat it. 1 (5) Development;of design criteria for future expansion of the Town of Hillsborough's sewage collection system. 1 (6) Development of preliminary cost estimates for improvements to the existing sewage collection system and new sewers recommendedlin the report, as well, as long term maintenance 1 and orterating. : ;',' • ' ;* • - .,;; 4;. / ifj-S,2■4411.,FA: • 7, '••• ;• • ' - •I•' ••-> • ...c: • - 4.; 377i 5', - -_' , • ;,!rh •' :< • ', " - • 7• • - • - ■ I Request for Proposalsi March 21, 1983 Page Four (7)" Developmetilt of a suggested "priority of construction" list for recommended improvements to the existing collection system and future expansions : f thesyStem. (8) Recommendations for methods of financing the construction of the proposed improvements including tap-on charges, special assessments and special service tax districts and what would be the projected per month sewer rates (cost per 1,0001gallons) for the customer. WATER (1) A study of the present and projected propulation and land uses of tie study area to determine initial and future water requirements for residential, commercial and indus- trial use, and for fire protection purposes. (2) Preparatiop. of preliminary layouts of major transmission lines to serve the study area. (3) Analysis of the effect that new transmission lines and water demand requirements will have on the existing Town of Hillsborough and Orange-Alamance Water Authority water systSms, including the water treatment plants of each. • (4) Preparation of preliminary layouts of improvements that will be required in the existing water distribution systems of1Hillsborough and the Orange-ALamance Water Authority in order for the distribution lines to provide adequate service for consumption and fire protection. (5) Development of design criteria for future expansion of Hillsborough's water distribution system as well as that of the Orarige-Alamance Water Authority. (6) Development of preliminary cost estimates for improvements to these existing water distribution systems and new services provided iti. the report, ass well as long-term maintenance and operating expenses. (7) Development of a suggested "priority of construction" list for recommended improvements to the existing water distri- bution system and future expansion of the system. 06 J..1■■ Request for Proposals March 21, 1983 Page Five (8) Recommendations for methods of financing construction of the proposed improvements, including tap-on charges, special assessments and special service tax districts and what would be the projected per month water rates. (cost per11)000 gallons) for the customer. B. UPPER ENO RESERVOIR DEVELOPMENT FEASIBILITY STUDY The study andlreport for this element will include, but not necessarily be limited to the following items: (1) A study of the present and projected population of the Northern orange County area to determine initial and future water requirements for residential, commercial • and industrial comsumption, and for fire protection purposes. 1 (2) A study of the Upper Eno Watershed, including the gathering; from existing sources, of a description of the land use features, historic structures and sites, gecilogy, soils, climatology, socio-economic characteristics, water and biologic resources, and point and. Inon-point sources of pollution. 1 (3) Identification of potential reservoir sites in the Upper Eno Watershed, including the proposed Seven Mile Creek Reservoir and the proposed expansion of Corporation Lake, as well as sites above the confluence of McGowan! Creek and the Eno River. 1 (4) Evaluation; of the construction feasibility of each reservoir Site from the standpoint of topographic, geologic and soils constraints and storage volume. 1 (5) Preparatioh of preliminary construction layouts for each feasible reservoir site, including identification of land area needed for water storage, amount of land clearance and number of relocations necessary for developmer4 and reservoir design criteria. (6) Evaluationlof ability of each reservoir alone or in combination to satisfy anticipated water demand, evaluationlof relationship between reservoir develop- ment and water and/or sewer line improvements proposed in Section1A, and discussion of integration of reservoirs into county-wide water clInnlw A • Ofltj Request for Proposals March 21, 1983 Page Six (7) Preparation of preliminary cost estimates for construction of reservoirs, including land acquisitions, construction, transmission and pumPIstations and operating and maintenance costs. - - - (8) Determine which reservoir should be developed and, if a combintatiollof reservoir projects permits the least , Cost/apprOval, the report must provide a "priority of construction" list for reservoirs in order to meet antici- pated long-term water requirements. (9) Recommendations for methods of financing reservoir development. (10) Recommendations far protecting water quality in reservoirs upon. consltruction. It is understood that Orange County will furnish whatever assistance it can in completing the-above studies in order to keep the costs minimal. Such assistance may take the form of,lbut not be limited to, furnishing maps, documents, plans , staff time, etc. and/or obtaining authority from property owners for permission to inspect property. 3. ADDITIONAL ENGINEERING SERVICES In addition to th services outlined in Section 2, the following additional services may be required, when and as deemed necessary by the County, through consultation withIthe Consulting Engineer for the orderly progress of the pro- ject improve.mentst If any of the following additional, services are ordered in writing by the County there shall be a supplemental agreement in writing between the County and the Consulting Engineer concerning the rates of pay and the estimated time and cost executed prier to the commencement of such work. Such additional work, if required j may include the following: 1. Prepare complete construction plans and specifications and provide sufficient do4uments requited for competitive bidding of any projects. 2. Work closely wiith the appropriate regulatory agencies and assist in securing approval of plans and specifications in an expeditious manner. 3. Provide assistance in advertising for bids, receiving bids, and recommending award of contracts. 4. Schedule and conduct pre-construction conferences. 06j Request for Proposals March 21, 1983 Page Seven 5. Performance of laboratory tests and any specialized soils testing, hydraulic evaluations or other studies which are deemed necessary. Although thelcost of such tests and/or studies shall be borne by the County, prior written approval shall be secured before such special tests or studies are performed. 6. Performance bf any miscellaneous design work not specifically covered in planned project improvements. 7. Preparation of any special documents or maps including but not limited to those necessary far filing purposes or those which may be required as related to water rights. B. Preparing to serve or serving as an expert witness in connection with any public hearing, arbiration proceeding, legal proceeding, or water adjudication. 9. Redesign work at the request of the County after approval of plans and specifications during readvertisements of bids. 10. Construction administration and services during construction. 11. Performing art other services, when and as deemed necessary by the County for the orderly progress of project improvements. 12. Assist with final inspection and with receipt of regulatory permits. 4. AVAILABILITY OF INFORMATION In preparing propbsals interested engineering consultants may avail themselves of the following at the Planning and Inspections Department, Orange County, N.1 C. ITEM - MAPS Aerial Photographs SUbdivision Maps UliS.C.S. Topographic Maps Limited Utility Maps Orange County Tax Maps ITEM " DOCUMENTS Potential Structure Sites of the Tar-Neuse River Basin Hillsborough 201 Wastewater Facilities Plan Greater Durham, N.C. Area 201 Wastewater Facilities Plan Tii.iangle J 208 Areawide Water Quality Management Plan Water • - - - - ' . . 1 i - . , i Di 7,0 . 1 Request for Proposals March 21, 1983 Page Eight I 5. RECEIPT OF PROPOSALS A. Proposals shall be received by Marvin. E. Collins, Planning Director, in accordance with the request for proposals. Interested engineering consultants should submit their proposals on the forms provided by the . ._ County which are attached and marked as Exhibit A. . . - .--. B. Conditional proposals or proposals not prepared and submitted in accord- ance with the provisions hereof will not be considered. Any deviations from these or other requirements shall be itemized and explained in an attachment to the proposal forms which is included, herein and marked as Exhibit A. Any proposal received after the time and date specified will not be considered. The County reserves the right to waive any irregularities in the proposals' deemed to be in the County's best interest. C. All proposals shall be submitted in sealed envelopes bearing on the outside of the envelope the name of the Engineering Consultant, his address and the name of the project for which the proposal is submitted. If for- warded by mail, the sealed envelope containing the proposal, and marked as directed above, shall be enclosed in another envelope addressed as specified herein. 6. QUALIFICATIONS A. The County may make such investigations as it deems necessary to determine the ability of the consultant to perform the work, and the consultant shall be prepared to furnish the County all such information and date for this purpose as the County may request. 7. TIME SCHEDULE Proposals, in order to be considered, must be received no later than 2:00 P.M. , April 22, 1983. 8. PAYMENTS Payments for the necessary engineering services shall be made monthly as the work progresses. All invoices for engineering services will, be due within thirty (30) days Of receipt by the County. Each invoice will be accompanied by a progress report indicating what work has been completed to date on the project. 9. EXTRA WORK No extra work will' be authorized except following a change in the Scope of Work by Orange County, in writing. - 1 r j: la -0`g ,'"?.'""*..:t'l t-7 4 ' ^ ; 11,A, , 4„ 74'1Pige*Gc=i— 74 et:Cfqki,.A:L''.;14 .6bt,4 .11 :10.; etra3) `"4 _ . ts4,' • • ' • ••r; •.`• „ •••• 'r' ' •*i . . Request for Proposals March 21, 1983 Page Nine 10. CONTRACT The subsequent colntract or agreement executed between Orange County and the successful consultant shall contain basic provisions similar to those outlined in this Request for Proposals. I - Additionally, the County will have the right to terminate the contract or any task being performed by the Consultant at any time be written notice, if the County finds that it is inadvisable or impossible to continue the execution of the project, in which case the Consultant shall be paid for all services performed and all actual expenses incurred up to the date of termination. As a condition of receiving payment after termination, the Consultant shall deliver all completed and[urrompleted drawings, documents and data to the County. 11. OWNERSHIP OP DOCUMENTS Upon completion of the engineering reports, the Consultant will submit twenty (20) copies of the preliminary draft of the report to the County officials for review and approval. After the County has approved the report, the Consul- tant will prepare a final draft of the report and furnish fifty (50) copies of it to the County. I Additional copies will be furnished for the cost of reproduction. 12.. AUTHORIZATION This Request for Proposals has been authorized by the Orange County Board of Commissioners. Your interest in responding to this request will be appreciated. Very truly yours, County of Orange Kenneth R. Thompson County Manager Attachment: Exhibit A " 07 f � p� q Sj DA END y . O r ; ' rr 4p� L ` I :Al , si '7._P :;�[�" ••� • r- - , . .P-4 ` '., ,gE y -A_ ri. .— .4 :�1� •. --.1.,w��w���r��'i re •em-r_Aw_r maw.. ..• ` ..... 4--^ + I<EN1QN RD 13 `0 JON y/ "1 4 G�vE 1 r Cy I �.. HALLS MIL RD, 13 1 q .4/ ) /'il I C' °"-\ ,.--..-...-..-*•'-'—'-'rl'"'•-. V , ,,,■•. ,.7 .., I J �`\ C 4- •• 1339 B+.DOKFiO LQ ft, I `I f 332 1■ 5 I ` f * ti 1337 4Q. / M / 1'1� 1 • ',, r. 1 ■r. a.. ■ ` Q w e✓ / • / (e9".> • • RD.. 13O6 ; ! 1 W.LEBANON RD. �,L��E ,T .�" `' . Qy4 4 I ke 154, k •'-:Y� = '�i ..:^.} .p . .� ¢ I�. of 1- O '�� . Q `\ LIS r C „`•j S 2 ..•f.. /1 cal ` \J��[�d` a \ �_ - ;$0c-2. 1 A Hou. a J ` a,. . . rion rsR,G 5d^' ! 1400 I np q C .;. 3 / ;EGC ST. /�, 4. �r ,ER RD. 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Gentlemen: The undersigned irm has carefully examined the information contained in Orange County's request for proposals, Dated and herewith subinits our proposal for providing the required services. Name of Firm -- Authorized Signature and Title • 1 Address of Firm Phone Number of Firm 075 , . : . PART A - CHEEKS TOWNSHIP WATER/SEWER EXTENSION REPORT COST/FEE Feasibility Report (Reference Section 2A- — Request for Proposals) Breakdown of basis of cost/fee as follows: - Personal services for Principal, Project Manager, Project Engineer, Draftsman and Clerical at - Travel and Subsistance at — - Printing at - Overhead at - Profit at Explanation and/or Qualification of cost/fee: t,..'irrg ';14 ta.. 14q......- -Z,,..,1,:,'' r - .,,,(4., .,:;..„ = „. .A.FA ......J.:,‘„, ....,,,k. 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'...c.-;--,k,reri:',h`‘''''. .1'-,,'"'''....'...,.,-, ''':'• 7 ' - . ,:: .' rt a...t a-V -r:';': 1k.'''-i.:■ .7'?';'. '','''4::;;;)g.,;0 A'''.i7-;4'..;', ' '0•1`-'i?'"1:11.1. '.7 .41,* 'Vt.: "t'''';• 2 4,11.:i't.:Ir';".:".•''''' ''' 7 ' 7.." 4' '' ' • ' • - u y 10 %... ,. . , - .; - 'r. .',..r.t......,‘::.',.71,:',4:.,A.,i„-* :'7.1,;',,.*10, $ . `,,P.t.,,i.,r,-*kV','''''','.-:4'., 6. :" :: .'• -- ' ''' ' '. ::',-- ''' ' :. ''''"'',,.-''';‘''''t/' ..l'i.1'.-:?,At.4''. ■41t.ITA.,.1". '.::',i,Ijiq":.kill-7t.,q!rf:4"^ ,-,' ■ , ' ' . .'- - ^ ." -- ' '' -: ' ••• ; ', Wii'''''''t--4, \t,'.4 061,1').-'i',,',0,i''-'44e•"4'.3._'1--....."'".7"":1 *'''''*".: '•. " '.- ' '' . * " "4. .'.7-'..;f, .:.7.,i,.) 4.`z,A7-7•••-•1,-.'P'"' .7..-,4,7'....•1' --. .- ,-,,.2.', . - : ; - .:- •-::.:' ':,... - ,..,,,,,...,.:, . , . : -..,,,,:.,,,,,‘,,,...,,..,,,.,,,,--, .,.:7 ,'•',:'' ".• , . ,........--- imm--- 1 . .. , i * PART B - UPPER ENO RESERVOZR DEVELOPMENT FEASIBILITY REPORT ' i 1 t cosT/FEE _ Feasibility Report (Reference Section' 2B- $ 1 Request for Proposals) 1 Breakdown of basis' of cost/fee as follows: - Personal services for Principal, Project Manager Project Engineer, Draftsman and Clerical at $ - Travel and Subsistance at $ - Printing at $ - Overhead at - Profit at i . Explanation and/or qualification of cost/fee: . , _....._ , -..... . 1 I 1 1 I - • QUALIFICATIONS AND WORK PLAN This part should include a brief list of key personnel you plan to assign to the project and the qualifications of each. A list of recent similar projects designed by the firm (not more than 10) should be included. The consultant is not required to submit a brochure or standard 254 form if similar information is provided herein. This part of the proposal should also include a narrative which provides a state- ment of the purpose of the report(s), a description of the approach which will be utilized by the firm,I and a statement of what services will be provided in completing various elements of the report. The firm must also provide a work plan including a time schedule, which it proposes to follow in completing the required work. _ 078 ■ ORANE COUNTY BOARD OF COMMISSIONERS Action Agen(91. Item No. ACTION AGENDA XI12,1ABSTRACr MEET:ENG DATE April 19, 1983 Subject: Budget Amendments - Departareat: FINANCE [-Public Hearing: Yes XX. ro Attachment(s) : [Information Contact: MANAGER'S OFFICE YES [phone Number: Extension 501 PURPOSE: To consider budget amendments NEED: General Fund 1. To budget for fees collected from state for housing prisoners NOTE: The Sheriff is to be commended for securing this reimbursement. A considerable amount of effort was required to gather the necessary documentation that reflected the prisoners detained over a lengthy period of time. So far as the Finance Department can determine it is the first reimbursement of its kind. 2. To budget for funds provided by UNC School of Public Health for Conference on Aging in Orange County IMPACT: General Fund 1. This amendment will reimburse funds spent for housing prisoners. 2. This amendment will make funds available to the Department on Aging for expenses related to Conference on Aging in Orange County to be held on May 7, 1983. o ra ORANGE COUNTY Iatu PROPOSED 1982-83 BUDGET AMENDMENT The 1982-33 Budget Ordinance of Orange County as adopted on June 22, 1982 and subsequently amended, is hereby amended as follows: General Fund: 1) Appropriation: 1 Sheriff 35,005. Source: Jail Fees - State Reimbursement $5,005. To budget for fees collected from the State of North Carolina for housing prisoners 2) Appropriation: Aging S 500. Source: Aging - Donations 5 500. To budget for funds provided by UNC School of Public Health for Conference on Aging in Orange County Adopted this day of _ 1933.