HomeMy WebLinkAboutAgenda - 04-18-2017 - 8-b - Fiscal Year 2016-17 Budget Amendment #8 1
ORD-2017-009
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 18, 2017
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2016-17 Budget Amendment #8
DEPARTMENT: Finance and Administrative
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget ordinance amendments for fiscal year 2016-17.
BACKGROUND:
Department of Economic Development
1. Visitors Bureau: The Visitors Bureau is leading a partnership with the towns of
Chapel Hill, Carrboro, and Hillsborough, Visit NC, and the Tryon Equestrian Center to
showcase the best of Orange County to the North American Travel Journalist
Association (NATJA). The NATJA is one of the largest professional associations of
travel writers, photographers, editors, bloggers and tourism professionals, with 70-100
travel journalists expected to be hosted by Orange County for the Association's
conference. The conference dates are May 16-19, 2017. The Visitors Bureau has
received sponsorships from towns of Chapel Hill, Carrboro, and Hillsborough, Visit
NC, and the Tryon Equestrian Center totaling $17,250. Funds will be used to provide
transportation, food, and a portion of lodging for participants on a tour of Orange
County.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
2
Emergency Services Department
2. The Emergency Services Department has received the following additional revenues:
• Donations — the department has received a donation of $5,000 from the estate
of a resident to be used for the department. The funds will be used to purchase
additional supplies.
• FEMA Reimbursement — the department has received $9,441 in
reimbursement funds from the Federal Emergency Management Agency
(FEMA) for costs incurred during a deployment to Robeson County for
Hurricane Matthew recovery efforts. These funds will be used to cover the
actual costs incurred for that event.
• Everbridge Mass Notification System — the department has received
$16,636 from the Towns of Chapel Hill and Carrboro and Orange Water and
Sewer Authority (OWASA) for their respective shares of the Everbridge Mass
Notification System.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior
injuries, gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race
or color; religious or philosophical beliefs; sex, gender or sexual orientation;
national origin or ethnic background; age; military service; disability; and
familial, residential or economic status.
Health Department
3. The Health Department has received an additional $15,000 from the North Carolina
Division of Public Health to fund the costs of a contract Audiologist for Orange
County.
This budget amendment provides for the receipt of these additional funds in FY 2016-17.
(See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
3
Sheriff's Office
4. The Sheriffs Office has received donations totaling $5,150. These funds will be used
to purchase emergency response and community outreach equipment. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column 4)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior
injuries, gang activity, substance abuse and domestic violence.
Human Services — Non Departmental
5. At its April 4, 2017 meeting, the Board of County Commissioners approved funding
totaling $79,628 from available Social Justice reserve funds to support local
community-based agencies (El Centro Hispano, Refugee Community Partnership,
and Refugee Support Center) providing expanded services to immigrants and
refugees. With this appropriation, $270,372 remains available in Social Justice
reserve funds for FY 2016-17. This budget amendment provides for the use of
available Social Justice reserve funds of $79,628 for the above stated purpose. (See
Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation;
national origin or ethnic background; age; military service; disability; and familial,
residential or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2016-17 General Fund budget by $51,227, and the Visitors Bureau Fund budget by $17,250.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2016-17.
Attachment 1. Orange County Proposed 2016-17 Budget Amendment
The 2016-17 Orange County Budget Ordinance is amended as follows: 4
#5.BOCC approved
appropriation from
Social Justice reserve
#1 Economic funds($79,628)for
Development-V sitors #2.Emergency #4.Receipt of immigrant 9,6 refugee
Bureau-receipt of Services-Estate Donations($5,150)to support services
Donation,Hurricane the Sheriffs Office to
Encumbrance Budget as Amended funds($17,250)in #3.Health Department- provided by three(3) Budget as Amended
Original Budget Budget as Amended Matthew recovery purchase community
Carry Forwards Through BOA#7 sponsorships for assistance Contract Audiologist outreach and local community-based Through BOA#8
hosting North American as agencies(Note:There
Travel Journalist reimbursement,Mass emergency response net change by
Association(NATJA) Notification System equipment expenditure functional
since funds are
accounted for within the
same function)
General Fund
Revenue
Property Taxes $ 149,498,811 $ $ 149,498,811 $ 149,498,811 $ $ $ $ $ $ 149,498,811
Sales Taxes $ 22,066,641 $ $ 22,066,641 $ 22,066,641 $ $ $ $ $ $ 22,066,641
License and Permits $ 328,000 $ $ 328,000 $ 328,000 $ $ $ $ $ $ 328,000
Intergovernmental $ 15,787,579 $ $ 15,787,579 $ 21,724,986 $ $ 26,077 $ 15,000 $ $ $ 21,766,063
Charges for Service $ 11,681,503 $ $ 11,681,503 $ 11,919,123 $ $ $ $ $ $ 11,919,123
Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ $ $ $ $ $ 155,000
Miscellaneous $ 886,734 $ 886,734 $ 1,049,58 $ 5,000 $ 5,150 $ 1,059,733
Transfers from Other Funds $ 2,712,600 $ 2,712,60 $ 2,740,320 $ 2,7401320
Fund Balance $ 12 726 944 $ 12,726,944 $ 12,758,209 $ 12,758,209
Total General Fund Revenues $ 215 843 812 $ $ 215,843,812 $ 222,240,673 $ 1$ 31,077 1$ 15,000 1$ 5,150 1$ $ 222,291 900
Expenditures
Support Services $ 14,058,009 $ $ 14,058,009 $ 14,073,239 $ $ $ $ $ $ 14,073,239
General Government $ 20,933,253 $ $ 20,933,253 $ 20,938,253 $ $ $ $ $ $ 20,938,253
Community Services $ 13,654,700 $ $ 13,654,700 $ 13,835,650 $ $ $ $ $ $ 13,835,650
Human Services $ 37,249,977 $ $ 37,249,977 $ 42,377,648 $ $ $ 15,000 $ $ $ 42,392,648
Public Safe $ 24,596,946 $ $ 24,596,946 $ 24,636,946 $ $ 31,077 $ $ 5,150 $ $ 24,673,173
Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ $ $ $ $ $ 99,631,723
Transfers Out $ 5,719,204 $ 5,719,204 $ 6,747,214 $ 6,747,214
Total General Fund Appropriation $ 215,843,812 $ $ 215,843,812 $ 222,240,673 $ $ 31,077 $ 15,000 $ 5,150 $ $ 222,291,900
$ $ $ $ $ $ $ $ $ $
Visitors Bureau Fund
Revenues
Occupancy Tax $ 1,212,706 $ 1,212,706 $ 1,321,609 $ 1,321,609
Sales and Fees $ 500 $ 500 $ 500 $ 500
Intergovernmental $ 232,590 $ 232,590 $ 239,230 $ 239,230
Investment Earnings $ 100 $ 100 $ 100 $ 100
Miscellaneous $ $ $ $ 17,250 $ 17,250
Appropriated Fund Balance $ 151,277 $ 151,277 $ 401,277 $ 401,277
Total Revenues $ 1,597,173 $ - $ 1,597,173 $ 1,962,716 $ 17,250 $ - $ - $ - $ - $ 1,979,966
Ex nditures
Communit and Environment $ 1,597,173 $ 1,597,173 $ 1,962,716 $ 17,250 $ 1,979,966
t
Attachment 2 5
Year-To-Date Budget Summary
Fiscal Year 2016-17
General Fund Budget Summary
Original General Fund Budget $215,843,812
Additional Revenue Received Through
Budget Amendment#8 (April 18, 2017)
Grant Funds $475,245
Non Grant Funds $5,941,578
Technical Amendment to
General Fund - Fund Balance for Anticipated establish the Community
Appropriations (i.e. Encumbrances)
General Fund - Fund Balance Appropriated to Apr Fund (BOA#2); reduce
Fund Balance
lann ce ece
Cover Anticipated and Unanticipated by$68,735 related to the Jail
Expenditures $31,265 Services Case Management
Total Amended General Fund Budget $222 291 900 program expenditures(BOA
g #3)
Dollar Change in 2016-17 Approved General
Fund Budget $6,448,088
% Change in 2016-17 Approved General Fund
Budget 2.99%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time Includes approval of four(4)
Equivalent Positions 875.750 permanent part-time .50 FTE
positions, and one(1)
Original Approved Other Funds Full Time permanent part-time .375
Equivalent Positions 89.450 FTE position in DSS (BOA#3
Total Approved Full-Time-Equivalent A)
Positions for Fiscal Year 2016-17 965.200