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Home My WebLink AboutAgenda - 02-07-1983 - ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR MEETING' 10:00 A.M. MONDAY FEBRUARY 7, 1988 ROOM ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA A. BOARD COMMENTS B. AUDIENCE COMMENTS 1. Matters on the printed agenda 2. Matters not on the printed agenda C. MINUTES January 18, 1983 D. COURT FACILITIES REPORT E. BOARD DECISION ITEMS 1. Kerlingtion Subdivision 2. Proposed Zoning Text Amendments 3. PIN Resolution 4. Unpaid Real Property Taxes/Date of Tax Lien Sale 5. Lease or Driver's License space 6. Title ITI-B Application 7. Indirect. Cost Contract 8. Budget Amendments 9. Appoi.ntmments 10. Budget Calendar and Guidelines for 1983-84 F. REPORTS 1. Capital Fmprovements Plan. 2. Community Development Block Grant 3. Agriculture Task Force Recommendations LZ/ M r MINUTES FEBRUARY 7, 1983 The Orange County Board of Commissioners met in regular session on Monday, February 7, 1983, at 10:00 A.M. in the Commissioners' Room, Orange County Court- , house, Hillsborough, North Carolina. Commissioners present: Richard E, Whitted, Chair, and Commissioners Ben Lloyd, Shirley E. Marshall, Norman Walker and Don Willhoit. A. BOARD COMMENTS Commissioner Whitted announced that agenda item 5 (Lease on Drivers' License Space) was not ready for Board consideration; he added that due to a misunderstanding regarding dates, the Board needed to change the date of the joint meeting with the Boards of Education from February 14th to February 21st. Commissioner Walker moved, seconded by Commissioner Willhoit, to reschedule the joint meeting with the Chapel Hill-Carrboro and Orange County Boards of Education to February 21st at 6:00 P.M. for the purpose of discussing capital projects. Vote: Ayes, 5; noes, O. B. AUDIENCE COMMENTS • Judge Stanley Peele thanked the Board for the new carpet in the Clerk of Court's Offices and thanked the Board and the Manager for including the judiciary in discussion ▪ of the Court Facilities needs, C. MINUTES . The Board asked that the minutes of January 18, 1983, be returned at the sub- sequent meeting. D. COURT FACILITIES REPORT • Mr, Robert E. Giles, Research and Planning Division of the Administrative Office of the Courts, summarized his written report, "Court Facilities in Orange County," (a copy of that report is on file with the agenda file for this meeting). The Board thanked .Mr. Giles and asked that he be provided a copy of the County's study of court needs done by Mr, Joseph Nassif in 1976. Judge Patricia Hunt, Mr. Andy Little, past President of the Orange County Bar Association, and Mr. John Stewart, current President of the ,Orange County Bar Association, concurred in the opinion that the present District Courtroom is inadequate. Judge Hunt and Mr. Stewart added that all court facilities including the Register of Deeds and Clerk of Courts' offices should be centralized. Judge Peele ';;h those concerns and "4: juu, 'dry '..':uid Lontinue 4o worX with the County *- .. "2 Ghe spaL.c issue satisfactorily. Y E. BOARD DECISIONS 1. Kerlington Subdivision: Mr. Eddie Kirk of the Planning Staff made the presentation to the Board. He noted that part of this subdivision was within the . city limits of Durham which already gave approval for the project. Commissioner Lloyd moved, seconded by Commissioner Walker, to approve the Planning Board's recommendation to approve this subdivision with the conditions imposed by the Planning 3 Board, Vote: Ayes, 5; noes, 0, • 2. Zoning Text Amendments: Mr. Kirk reviewed each proposed amendment with the Board. Following discussion of the individual amendments, Commissioner Lloyd moved, seconded by Commissioner Willhoit, to approve the Planning Board recommendation ' on each proposed amendment except for Section 6,16,612 (g) which was referred back 1 to the Planning Board for further discussion, Vote: Ayes, 5; noes, 0. (See pages /4f ('. of this book for specific amendments as adopted this date.) i 10 3. PIN Resolution: Commissioner Willhoit moved, seconded by Commissioner Marshall • to adopt the PIN Resolution effective February 1, 1983, as recommended by Mr. Roscoe Reeve, Land Records Manager. Vote: Ayes, 5; noes, 0. (See page 4' gr of this book for the Resolution as adopted.) 4. Property Taxes/Tax Lien Sale: Mr. John Horner, Tax Collector, told the Board that unpaid taxes as of January 31, 1983, were as follow: County, $975,769.64; Chapel Hill, $278,006.05; Carrboro, $86,199.73; Hillsborough, $25,208.68 for a total of $1,365,184.10. • Commissioner Willhoit moved, seconded by Commissioner Marshall, to set date of the tax • lien sale for June 6, 1983, as recommended by the Tax Collector. Vote: Ayes, 5; noes, 0, • 6, III-B Application: Commissioner Marshall moved, seconded by Commissioner Willhoit, to approve the submission of an application to Triangle J COG for Title III-B Older Americans Act Funds in the amount of $67,841,00. Vote: Ayes, 5; noes, 0. 7. Indirect Cost Plan: Commissioner Walker .moved, seconded by Commissioner Lloyd, to approve a contract between the County and David M. Griffith and Associates, Ltd., for • the preparation of the Indirect Cost Plan, Vote: Ayes, 5; noes, 0. • 8. Budget Amendments: Commissioner Walker moved, seconded by Commissioner Marshall , to approve the budget amendments as recommended by the Manager. Vote: • Ayes, 5; noes, O. (See pages<6W of this book for those amendments, attached to and :' .,..__< minutes,) • 9. Appointments: • Orange County Planning Board: Commissioner Walker nominated Frank Pearson and • Mike Woods to this Board. Commissioner Willhoit nominated George Allison while Commissioner Marshall nominated Alice Gordon and Sharlene Pilkey for reappointment. Commissioner Walker moved to close the nominations; Commissioner Marshall seconded. Vote: Ayes, 5; noes, 0. The Board voted by ballot and the results are as follow: Pilkey--3 (Commissioners Marshall , Whitted and Willhoit) Allison--3 (Commissioners Marshall , Whitted and Willhoit) Gordon'-3 (Commissioners Marshall , Whitted and Willhoit) Woods--2 (Commissioners Lloyd and Walker) Pearson--5 Therefore Sharlene Pilkey and Alice Gordon were reappointed for three year terms to the Planning Board; George Allison and Frank Pearson were appointed for three year terms. The Clerk was instructed to notify these individuals of their appointment. Nursing Home Advisory Council : Commissioner Marshall nominated Joan Rogers (for her second term) and Eugene Brandt to this Council . Commissioner Willhoit 'moved to appoint Ms. Rogers and Mr. Brandt; Commissioner Marshall seconded the motion. , Vote: Ayes, 5; noes, 0, Energy Commission: Commissioner Willhoit moved, seconded by Commissioner Marshall, to appoint Daniel Read as the Chapel Hill representative to the Energy Commission, as , recommended by the Town of Chapel Hill , Vote: Ayes, 5; noes, 0. Commissioner Willhoit moved, seconded by Commissioner Marshall , to appoint Richard Crume to the Energy Commission, Vote: Ayes, 5; noes, 0. Personnel Advisory Council: Commissioner Willhoit moved the reappointment of Carol Cantrell and Johnnie Leon Peace to two year terms on this Council . Vote: Ayes, , 5; noes, 0. • Health Board: Commissioner Whitted announced that he had been notified of Mr. James Boyd's resignation from the Board of Health. The Clerk was instructed to advertise this position. • Mebane Board of Adjustment: The Board was informed that this position had been advertised at least twice and there were no app1cants, , Economic Development Commission: There was a consensus to delay the appointments to this Commission until the other entities had made their recommendations. Additionall there was a consensus to interview the top candidates for this Commission. The Town of Mebane has declined to participate in the Economic Development Commis- . sion and the Manager was asked to investigate the consequences of this decision on ti,: make up of the Commission. • T:,C uoard ,ecessed for lunch and resumed deliberations with all members present :1 C: as indicated at the beginning of this meeting. F. REPORTS- 3. Agricultural Task Force Implementation Committee'-In order to accommodate Ms. Elizabeth Walters, Chair of this Committee, the Board considered this item prior to the other reports. (See page ./4,,6 of this book for the abstract on this report.) Following Ms. Smith's report the Board set March 28th as the date for the public hearing on the Implementation Committee's recommendations. E-10 BUDGET CALENDAR AND'GUIDELINES: Finance Director Wallace Harding presented the Manager's proposed budget preparation calendar to the Board. The Board told Mr. ' Harding there were a number of "unknowns" this year including State and Federal budgets, and asked that the Manager consider and incorporate as many of those "unknowns" as possible into his proposed budget, F. REPORTS- ' 1. Capital Improvements Plan: Mr. Harding presented the County's five year ' CIP to the Board (See page WO of this book for that Capital Improvements Plan ' attached to and part of these Minutes), The Board asked that Mr. Harding include ' additional columns incorporating the CIP as budgeted this fiscal year and as ' as subsequently amended by Board action. The amended CIP is to be returned to the ' Board at the meeting on February 15th. 2. Community Development Block Grant: Community Development Director Albert ' Kittrell presented a report on the objectives of the CD program. He asked three ' questions: 1) Should the County apply for a CD grant; 2) if so, which communities ' should be targeted; and, 3) should there be an economic development component in ' the grant? The Board asked that Mr. Kittrell , with the CD Task Force, identify specific ' needs and return to the Board with specific recommendations. With no further business to come before the Board it adjourned by consensus. Richard E. Whitted, Chair 'Paulette Pridgen, Clerk ti CP.A.ZE CCiji`l BOARD OF CC1:USSION&RS Action Jeri. Item No.,E ACTION e:Cr:.v' A. 3'f'r_3 :zanz C`T ME TTNG DATE 2/7/83 Subject: Kerlington Subdivision Qep..„ent: Planning Public Hearing: yes X ] Attachment(s): Checklist pg. 1 .II'.to,rl�ittian Contact: Marvin Collins ..�..,...� Tax Map pg. 2, Plan Phone N r: 732-8181 EXT, 349 1P. E: To consider approval of the Preliminary Plan for Kerlington Subdivision NEED: Property is located in Chapel Hill Township on SR 1717 (Kerley Road). There are 10 lots proposed in Orange County, the remainder are located in Durham County, with a total of 23 lots in the subdivision. The proposed roads are to be constructed to NC Department of Transportation standards, The average lot size in Orange County is 1.88 acres. This tract is located in the Eno Rural Fire District. IMPACT: The proposal meets the existing standards for lot size and is bordered by other residential and wooded land. This tract is designated Rural Buffer in the Land Use Plan and development with the lot sizes proposed would have minimal impact, COMMENDATION: The Planning Staff recommends approval t•[A,IpR SUBDIVISION CH>aCKLIST 1 OWNER OR DEVELOPER Dr. Max Schebe 3 NAME OF SUBDIVISION Kern ADDRESS Durham, N. C'. TAX MAP LOT^_g__^__ F7re District Eno Rural BLOCK TgMgSI•tIP Cha el Hill ---�---- NA1�lE OF SURVEYOR OR ENGINEEFL Rufus G, Co titer Land Planner 4712 Seterra Fiend Durham. acre .s 15.5 10 (orange Countpo be developed in 1 phase(s), Total number jl Total. number of lots or zo osed Sin ie iamai Typical duelling units at present 1 Sin 1e_F Community p p IndividualT_,,,,X VATER• SUPPLY: Public(name) Individual Septeic tank X SCHOOL DISTRICT g Cammunity�„__., — ST:4tAC'C TREATMENT: Public�_,��___._ t $ � C . 3717 Road Standaxk Public X or Private Class A_�_� ether ( ), Explain:___,�__�,_„_. Access onto State Road 1? Historic Sites ( ) , Existing critical areas such as streams (X )., flood prone areas ( )t Land uses in the general. area: Approved ( ) Recommended Changes ( X ) SKETCH PLAN RECEIVED {Date) 12 III/Q2 ILEVISED PRELIMINARY PLAN RECEIVED (Date) Erosion Control Officer PP.ILI't%[INARY PLAN RECEIVED (Date) 1 7 63 Department of Transportation Preliminary Revieca by Health BoardtofnEducation 1/12/63 OWASA .(if possible) �plebane (if possible) Other Hillsborough (if possible) —Orange/Alamance (if possible) Preliminary Action by the CouPlanning ty Co Board Preliminary Action by the County FINAL PLAT RECEIVED (Date) _ —he Health Department' ( ? All Sots were approved by royal are combined or listed properly on the plat i ( ) Lots failing Health` Departments app, licable). Approved ( ) Road Maintenance Agreement submitted (where omeleteI bond, letter of credit, cash. Date ( ) Improvements have been provided l for; c) -on all plans & specifications. Date . ( ) Final OWASA approval. (there app Final. DOT approval on plat Final action by the Planning Board :F r r ORP• . COUNTY Eaa.RD O" Cc 24lssIONEPS Action ?g=:.da Item No_ ACI^IC�; r.GE_',\ICIA 1'I' .1 ABSTRACT le:E 'I G DATE .Pebruary 7 -14L _ 83 Subject: Proposed text changes to the Zoning Ordinance Depertme;t: planning Public Hearing: yes x no J Aitt emient(S): Text Pnendments ' Io=3-t on ConteC . Marvin Collins Phone N =: 732-8181 -- EXT. 349 PURPOSE: To receive Planning Board recommendations on proposed changes to the Zoning Ordinance. NEED: The following sections are proposed to be amended or modified: 2.1.4- Add the appeal process for Class A special. use Permits 2.3.3.4- Clarify the notice requirements for Board of Adjustment cases, 6.7- Add requirements for accessory structure setbacks in residential districts. 6.16.62- Add requirements for accessory structures to be used in home occupations on lots less than 200,000 square feet. 7.10- Clarify the restrictions on permitted uses in planned developments,. 8.4-8.5 Clarify the application procedures for special uses, Article 22 Add definitions for low, medium and high traffic counts. Proposed amendments were taken to Public Hearing on November 22, 1983. IMPACT: The proposed changes will clarify the zoning text, make review of development proposals simpler and the administration of the ordinance easier. RECOMMENDATION: The Planning Board recommendations are as follows: Section 2,1.4 - approval Section 2.3.3.4 - approval Section 6.7 denial Section 6.16.612.g) approval Section 7.10 approval Section 8.4.2, 8.4.3, 8,4.5 delay action on this section to allow staff to rewrite section Article 22 Definitions - add the words on average after the word generate in each of the definitions. The Planning Staff recommends approval. • 2.1.4 Appeal of. Board of County Commissioners Action Every decision concerning a Class A Special Use Permit shall be subject to review at.the instance of any aggrieved natty by the Superior Court by proceedings in the nature of certiorati. The aooeal to the Superior Court must ae x3.1-era within 30 days of the filing'of the decision of the Board by the Zoning Officer in his office or the delivery of the notice of the decision to the applicant whichever is later. Appeal of decisions by the Board since the adoption of the Zoning Ordinance on September:2, 1981 shall be made within 30 days of the adoption of this amendment. • 2.3..3.4 The Board shall give notice of matters coming before it by causing public notation to be placed in a newspaper of general circulation in the County. The notice shall appear once a week for two consecutive weeks, the first insertion to be not less than fifteen days nor more than twenty-five days prior to the meeting date. In the case of applications for a Class B Special Use Permit or variance the zoning ur.xicer s.a r� ve wr�ctett notice by certified mail to, adjacent property owners. This notice shall be given not less than 15 days prior to the meeting date. ,Adjacent property owners are those whose -°:-property lies-=wshin 500 feet of the affected property and whom are currently listed as property Owners in the Orange County tex records. The Zoning Officer shall also post on the applicants affected property a notice of the Board meeting at least 15 days prior to the meeting date. • 4 r ^ 6.l6.6.2.0 If a mew accessory structure is to be used for a home occupation, the following criteria must be met: (. 1. The accessory building shall be set back at least 30' Carther from the road than the residence. 2. The Accessory building shall not be closer than 40' to the side and rear property lines. 3. The accessory building shall be adequately screened from view of the road and the adjacent property by a daflsely planted evergreen hedge of shrubs or• trees. �. Anr outside storage of materials for use in the • home occupation shall. be totally screened from the road end, from adjacent property in the setae manner as the accessory structure. The outside storage area shall, not exceed 900 square feet, The minimum setback for the storage area shall be the same as for the accessory building. 6.7 Accessary Structures In Residential Districts Accessory structures shall not be erected in any required front setback or any closer to the road right of way than the residence, whichever is reater. This provision shall apply tO lots with less than 200,000 square feet—o;.'areE. .._T..-... On lots with an area greater than 260,000 scueii feet, an accents•ort' structure shall meet all anolicable dimensional requirements. • 7.10 Restrictions On permitted Uses The principal use or uses in a planned development shall be as allowed for the corresponding zoning district. The principal use and any proposed accessory uses for a partic- ular olanned development shall be stated in the application and shown on the site clan. After the planned development has been approved, changes in any princiaai.use or accessory use shall constitute a change in the planned development and recuire approval b the Board of County Commissioners. • r • • • L 8.4.2 Contents of Application for Approval of A Special Use The application for approval of a Special Use shall be submitted on forms provided by the Zoning Of ficer. Such forms shal.? be. prepared so that when completed a full and accurate description of the proposed use, including its location appearance and operational characteristics shall be disclosed. Additionally, the forms shall, when coinoleted by the applicant, disclose the name (s) and address (es) of the owner (s) of the property involved, and all relevant information needed to show compliance with the general and specific standards governing the Special rUse which is 'the subject of the application. (See Section 8.2) 8.4.3 Recommendation Submitted to Planning Board or Board of Adjustment The Zoning Officer shall submit the analysis and recommen- dation to the first regular meeting of the Planning Board in the case of Class A Special. Uses or the soaraa or, :sclustnent. in the case of Class B Special. Uses, after expiration of the 30 day period specified in 8.4.2 or any extension thereof. 8„4,.4 Public Bearing Required, Notice Specified Prior to consideration of the apple-cation-for-approval- of--a Special Use, a public hearing thereon shall be held by either the Board of County Commissioners or Board. of Adjustment, as appropriate for the classification of the Special Use involved. The Zoning Officer shall give public notice of the date, tune and place of the public hearing to be held to receive comments, testimony and exhibits pertaining to the application for approval of a Special Use. Such notice shall be published in a newspaper of general circu- lation in the County. The notice shall appear once a week for • two consecutive weeks; the first insertion to be not less than 15 days nor more than 25 days prior to the public hearing date. Written notice shall be sent by certified mail to all adjacent property owners not less than 15 days before the public hearing date. Adjacent property owners are those whose property lies within 500 feet of the affected property and whom are currently listed as property owners in Orange County tax records. The Zoning Officer shall post on the applicants affected property a notice of the public hearing at least 10 days prior to the date of said meeting. • 8.4.5 Presentation Of Evidence At Public Hearin s f The Chairperson of the Board shall administer oaths to any witness wishing to present .evidence, testimony or exhibits concerning the Special Use Permit application. 8.4.6 Planning Board Action on Class A Special Uses The Planning Board, within thirty (30) days of the Public hearing shall prepare and submit to the Board of Commissioners a recommendation concerning the disposition of the application_ Failure of the Planning Board to submit a recommendation within the required time shall be considered a favorable recommendation, without conditions. 8.4.7 Action On The Application After completion of the public hearing, the Board of County Commissioners or the Board of Adjustment, as appropriate, shall take action upon the application. This action shall be one of the following: a) ApGrovel; b) Approval with conditions attached.; c) Denial. In every case, the action of the Board shall include a summary of the evidence succorting the action taken by it on the applicatior 8.4.8 imuosed Conditions The Board of County Commissioners or the Board of Adjustment, as appropriate, may impose such reasonable conditions upon approval of a Special Use as will afford protection of the public health, safety and general welfare, ensure that substantial justice is done and eauita©le treatment provided. Such conditions shall run with the land and use, and shall be binding on the original applicant (s) as well as all successors, assigns and heirs. r R 2 • *8.4.9 Withdrawal of Application An applicant may withdraw their applications at any time by written notice to the County Manager. However, any withdrawal of an application after the printing of the first notice as required in 8.4.4 shall have the same effect as a denial of the petition. *8.4.10 Effect of Denial on. Subseauent Petitions When the Board of County Commissioners or Board of Adjustment as appropriate, shall have denied an application, the Board of County Commissioners or Board of Adjustment shall not receive another application for the same or similar petition affecting the same property or a portion thereof until the ex- *A_mende3 piration of a one year period, extending from the date of denial- 10/4/82 8.5 Action Subsecuent To The Board Action The Zoning Officer shall notify the applicant of the disposition which the Board made of the matter. This notice shall be made by certified mail within 30 days of the Board's action. The Zoning Officer shall simultaneously keep on-ffl-e- bby-i •-'_ " Board's action. ..--- - —-- —-- — *The Orange County Manager shall certify that the Special Use Permit with any imposed conditions is as approved by the Board of County Commissioners or Board of Adjustment, as appropriate_ The Zoning Officer shall see to the faithful execution of all portions of the Board's actions including the enforcement of all conditions which may have been attached to the approval of a Special Use Permit. *Amended 7/6/82 ARTICLE 22 • c.:`° Traffic Generation; Low - Uses which generate less that 200 vehicle trips per day. Traffic Generation; Medium - Uses which generate between 200-800 vehicle trips per day. Traffic Generation; High - Uses which generate more than 800 vehicle trips per day. Vehicle Trip- a vehicle trip occurs when one vehicle travels = from a point of origin to a point of destination. 4 o w ORAI+3E CDm-V i. 1 r PaCklRO 0 CavAISSIO, Agenda Item Vo.4% 3 ACTION AGENIDA. ITf I FaSTRAC€' MIEFE'rn G DATE_F 3RTUAR 1 981 Subject: Resolution approving the land parcel identifier index as the offcial real property index of Orange County. Department: Reg. of Deeds — Land . Colic Fl azin : Yes x no tt erEt(s): Information. Contact: Roscoe E Reeve Betty June Hayes RESOLUTION Phone fix: Ext 374 & 365 • /A w Purpose: to adopt resolution,required by legislation passed on 1/29/83 by the General Assembly, that approves the computerized parcel identifier number index as the official real property index of Orange County. • Need: On January 18, 1983, the Board requested its legislative delegation introduce local legislation enabling Orange County to adopt the PIN as the official real property index of this County. The requested local legislation passed on January 28, 1983. Adoption of attached Resolution will comply with H 23. Iztact: Creates official PIN index, as of February 1, ^_983 Itecat.can' itian(s) : adopt resolution, approving PIN index as of February 1, 1983. f • F.. tJ BE IT RESOLVED, that the Orange County Board of Commissioners, pursuant to GS 161-22.2(e)( 1) amended, designates the parcel identifier number (PIN) index as the official index of Orange County as of February 1, 1983, for real property, and a family name index for those recorded documents which do not identify or describe real property. This the 7th day of February, 1983. 1 71{14, MAIZE COUNTY' BUM OF Ca-i .{SSTOaue Rs. Act-Loa per, _ . ti_ • ;' Items ACTION A;E NaN ITEM 11BSTRAC.1= ME G DT; Febr iar Subject: Unpaid Real Property Taxes and Tax Lien Sale �_ __ puY11 is H°arir g yes • X no I3epartnt: Revenue p nt(s): — 1-331°25'#°n• Contact= John T. Horner • es phone',Amber: 732-8181 Ext 432 - Purpose: 1- To report the amount due on all current Real Property taxes as of January 31, 1983. 2- To recommend June 6, 1983 as the date for the Tax Lien Sale Need Mandatory per G»S. 105-369. - Impact: NONE p ca- nclation(s) By the Orange County Tax Collector, John T. Horner - - r; x DATE; February 1, 1983 TO: Orange County Board of Commissioners FROM: John T. Horner, Director of Reveune SUBJECT: Unpaid Real Property and Tax Lien Sale The Orange County Department of Revenue reports the following unpaid taxes that are liens on all real property for the year 1982. COUNTY $ 975,769.64 CHAPEL HILL $ 278,006.05 CARRBORO $ 86,199.73 HILLSBOROUGH $ 25,208.68 TOTAL $1,365,184.10 The Revenue Office recommends the Tax Lien Sale be held on the first Monday in June. If this is agreeable the following date can be set. June 6, 1983, 4 MAIM CCM B C' Cc s5�Ci. �1 � Action Agenda ACT= AGM MA. IT,4 ABSTRACT Item No. E'.._5 Subject: Rental of spaice in Carrboro Town Hall for Driver License Examiner's office. De artred7ic: Manager'h &Purchasing """" } LPu uc Hearing: v x =Ccun it(S) : Lease sill be provided £C? l CCU - at the meeting •Bill Laws, ext 501 Mark H. Rees, ext. 498 -- ,.........�...�,.. Phone Nis: 1)t7 pse: To consider approval of a three year lease agreement with the Town of Carrboro for the rental of approximately 800 sq. ft. in the basement of the Carrboro Town Hall. This space will be used for the Southern Orange County office of the1State Driver License Examiner's office. Need: Office space presently being rented for the Driver License Examiner's office is considerabijy higher in cost than will be charged by the Town of Carrboro. Expected savings over the three year period will be a minimum of $15,000.00. n 11- ,npeztl Orange County will construct office space in;fihe basement of the Town Hall at a cost of $8,100.00 including labor. Funds & labor for this project will come from the 'SC 82-83 Public Works budget. In return for this improvement, the Town of Carrboro will lease the space to Orange County for three years charging only $or janitorial services and utilities ($75.00/mo.). The Town of Carrboro will reserve the right to cancel the agreement after one year if it is determined hat the Driver License Examiner's office is creating a serious hardship on their operation in the Town Hall. If the flown of Carrboro exercises this option, th County will be refunded a pro—rated amount for the improve- ments that were made. • ORANGE COZT'TY b BO AM O^ Ca54ISSI0N&-4.S Action A3anda Item NO., 4 6, ACTION .1;G *an, I f raSTNCT h",,'`,TD7G DATE FEBRUARY 7, 1983 Subject: Title III-B Application Depart"tnt: On Agin• Public Hearing: yes XXX no • Attechment(s) : information contact.: Jerry Passmore 1--Appl ication.par.• a.47-,mecf '-' Phone DI* 2--Priority ranking from COG Number: 732-8181 ext. 280 PURPOSE: Board consideration of the submission of an application to Triangle J COG for Title III-B Older Americans Act Funds, effective July 1, 1983 through June 30, 1984, for Federal and State funds in the amount of$67,841.00. MEEb: This is a yearly continuation application covering the following services which are part of the Department on Aging's budget: Transportation Homemaker-Home Health Aide Information and Referral Senior Center Operation Outreach Chore-Handihelper. The amount allocated to specific services is based on COG priority ranking of Aging services in Orange County as well the Department on Aging's ranking. of services. All services (see attachment) were ranked to be the highest or high priority except chore-handihelper (moderate priority). An additional $12,156 in Federal/State funds are included with $67,841 Orange County allocation. The additional funds will be used to purchase equipment for the Northside Center (Carpet, $2,000; Cabinets, $700; I R Counter $100; Chairs, $750) with the remainder to be used toward the salary of a Southern Orange Center Director IMPACT: If approved, County matching funds ($29,000 cash) would be less than last year ($31,236). Maintenance of effort will be continued with $2,000 of in kind space. To simplify Department of Aging and Central Services record keeping for five different accounts within DOA, the $2,000 telephone chargesin the grant will Ix transferred along with local cash in the Title III appropriation to the Department on Aging Administration Account, RECOMMENDATION: Department on Aging Staff recommends approval. (Sign three copies of application, keep one and return two to COG.) ORANGE COUNTY U.L U RELATIVE PRIORITY RANKING OF SERVICES FOR THE OLDER POPULATION Fall 1982 Spring 1980 Services of Highes, Priority HOME HEALTH CHORE HOMEMAKER HOME HEALTH INFORMATION AND REFERRAL NUTRITION NUTRITION TRANSPORTATION TRANSPORTATION High Priority HEALTH SCREENING HOME-DELIVERED MEALS HOME-DELIVERED MEALS INFORMATION & REFERRAL OUTREACH Moderate Priority CHORE HEALTH SCREENING HOUSING ASSISTANCE HOMEMAKER HOUSING ASSISTANCE LEGAL ASSISTANCE OUTREACH Low Priority COUNSELING COUNSELING LEGAL ASSISTANCE EMPLOYMENT REFERRAL Lowest Priori EMPLOYMENT REFERRAL »! . Comments (FY 83) : Both Information and Referral are especially significant services. Tiey should not be viewed as one-shot approaches, but offered with attention to effective repetition of efforts that have immediate impact. A person in need can not receive help unless the resources available are known at the time a problem occurs. jj I Due date: February_3x 1983 No proposal accepted after 4:00 Please submit two copies. PROPOSAL FOR SUPPORTIVE SOCIAL AND SENIOR CENTER SERVICES Under Title III , Part B, of the Older Americans Act of 1965, As Amended Submitted by: ORANGE COUNTY For the fiscal year July 1 , 1983 through June 30, 1984. Name and Address of Type of Proposal : Type of Agency: Applicant A ency: new X public X continuation private non- profit , Telephone #L for profit F Name and Adi dress Agency Director: Project Supervisor: of Board Chairman: Richard E . Wliitted , Chair Jerry M. Passmore Jerry M, Orange Co . Commissi ners Orange Co . Dept. on Aging Passmore Margaret Lane , Hill borough ,NC 300 W. Tryon St. Hillsborough Telephone #: Telephone #: Telephone #: (919) 732-8181 (919) 967-9251 Ext .280 * Donation of $6 ,950 Services Proposed Federal State Local Funds Funds Cash* In-Kind Total Senior Center 26 , 447 1 ,500 7,250 7700 42,897 Information/Refers 1 8,076 1 ,000 11,3002 000 22,376 Transportation 14 ,607 500 12,000 -- 27 , 107 Homemaker 10 ,683 500 4 ,200 15 ,383 Outreach 1 ,334 253 Y 500 --- 2 ,087 Chore-Handihelper 2 ,741 200 700 --- 3 ,641 TOTALS 63 ,888 3 ,953 35 ,950* 9 ,700 113 ,491 , ,. Terms and , 1 1 ondltions: It is understood and agreed by the undersigned that: (1) Funds granted as a result of acceptance of this proposal are to be expended for the purposes set forth herein and in accordance with all applicable laws, regulations, policies and procedures of this State and the Administration of Aging of the U.S. Department of Health and Human Services. (2) Any changes in this proposal will be submitted in writing by the applicant over the signature of an individual authorized to commit the applicant organization to this proposal. Name and Title of individual Authorized to Commit Applicant Organization to this Proposal: Richards E. Whitted , Chair, Orange County Commissioners Typewritten Name and Title Signature Date . T i t tie i i i - B • FY 84 it EXHIBIT FORMS FOR SUPPORTIVE SOCIAL AND SENIOR CENTER SERVICES B-0 Implementation Plan (8 copies) B-1 Summary Budget 8-2 Individual Service Budget (8 copies) 8-3 Resources To Be Used Other Than Title III (3 copies) 8-4 Staffing Plan Summary B-5 Commitment of Financial Support (3 copies) 8-6 Transportation Addendum 8-7 Title VI of Civil Rights Act Compliance Form 8-8 Section 504 of Rehabilitation Act Compliance Form 8-9 Statement of Equal Opportunity Employment t Region J Title III . FY 84 Return by January 24, 191 ITLIP.SIPAttAPItY with STATEMENT OF PROPOSED SERVICE OBJECTIVES completed proposal . FOR FY 84 PROGRAM YEAR (July 1 , 1983 through June 30. 1984) Applicant: 0. _r rtq� _,Dep,„fi,,,,,,,,,,,a,n 9w . ,,. Contact Person: , Jerry M. Pas5mnr.e Name and Address: 300 West Tryon Street Phone: 967-9251 , ext . 280 Hillsborough , NC 27278 A. Service: Trans ortation � � B. Service: Outreach 1. Unduplicated nurrler of age 6D+ 1. Unduplicated number of age 60+ participants during program year: 400 participants during program year: a) Est. ,% economically needy: 70 a) Est. % economically needy: b) Est. % minority: 50 b) Est. t minority: c) Est. % age 7+: - 20 c) Est. t age 75+: 2. Average monthly number of 2. Average monthly number of participants: i 160 participants: 3. Average monthly number of Service units 3. Average monthly number of service ur (as defined for service) 4000 (as defined for service) 4. Estimated Total Tlitle 111 Budget: 4. Estimated Total Title ill Budget: I 27 , 107 2,087 C. Service: I & R D. Service: Homemaker 1. Unduplicated number of age 60+ 1. Unduplicated number participants duritg program year: 1000 partic pr age b year:.....�,._„_ ipants during program year; 31 a) Est. % economically need y: 25 „ a) Est. t economically needy: b) Est. % minority , 15 b) Est. % minority: c) Est. % age 75+. 20 c) Est. t age 75+: G 2. Average Monthly number of `. participants: � 100 2. Average monthly number of participants: _ q 3. Average monthly number of service units 3. Average monthly number of service un! (as defined for service) 120 (es defined for service) 200 hrs . 4. Estimated Total Title 111 Budget: 4. Estimated Total Title Iii Budget : 1 22 ,376 it ¶ Qz aii F. Service: Chore-8a�tdihel er E. Service: Ser�iar Ce a 6a+ 1. Unduplicated number of e 0+ar: I . Unduplicated during of year: 90 participants during program ju participants during P 9 -�"� needy: a) Est. % economically needy; _____4;9_ a) Est. % economically b) Est. % minority. 35 b) Est. % minority: G) Est. $ age 75+; 15 c) Est. $ age 75+: of 2. Average monthly number of number o 2. Average monthly 250 participants: —.-.--- __ participants: number of service units 3. Average monthly number of service u 3. Average monthly 750 contac_ (as defined for service) ,,,,_..-.-----� (as defined for service) Total Title III Budget: 4. Estimated Total Title 111 Budget: 4. Estimated 42,87 ._... H. Servlce: --- ----�-- - G. Service: 1. Unduplicated number of age 60+ 1. Unduplicated number of age 60+ participants during program year: .,,,, ..__. participants during program year: needy: a) Est. `r economically needy: _„ a) Est. $ economically • .,,,,_....._.�-- b) Est. $ minority: b) Est. % minority: c) Est. % age 75+ c) Est. % age 75+: 2. Average number of 2. Average monthly number of participants: participants: number of service units 3. Average monthly number of service 3. Average monthly (as defined for service) _,,, ��. (as defined for service) 4. Estimated Total Title I11 Budget: 4. I;stitn;Ited Total Title Hi Budget r Title 111 B EXHIBIT 8_0 FY Nit (4rVik IiPLEMENTATION PLAN: SENIOR CENTER, �P aucu4 Indicate Service This Plan should set forth the method(s) and locations) of service delivery, the extent of publicity fur tale service, the extent and nature of coordinated relation- ships with community agencies involved with similar service efforts. The Plan should also Indicate the types of personnel Involved In the service delivery, numbers of hours required and the resources (Title III or non-Title III funds) to be used to support these persons. The method of handling any income contributions to the service should also be otiined. Please be sufficiently specific. I Area Covered : Orange County Method of Delivery : i Or_ ange County Department on Aging will use Title III funding to support the operation and management of two Senior Centers - Northern Orange Cen (300 W. Tryon Street , HillsborougT and the newly established Southern Oran e Center. (Chapel Hill-Carrboro Multipurpose Center , 410 Caldwell SI C apel H 1 . 1Center staff funded by Title III-B will be a part-time executive director (8 hours ) and 2 almost firlltime senior center program coordinators (32 hrs . ) plus four (4) Title V support aides and a number of volunteers to maintain center operation for both facilities . Specific coordinated agency relationships include maintaining and further develop- ing necessary =ormal /informal agreements with various service providers to utilize the centers such as JOCCA, DSS , Alamance Tech , DTI , Recreatior Departments , library , Home Health Agency , RSVP , Social Security Office, IRS , N. S . Legal Aid , etc . Specific activities at the two centers will include: dail meals program , home repair-,—I & R , crafts-educational instruction , outreach , recreational programs and trips , tax and health insurance assistance , Senior Tar Heel Card registration , volunteer opportunity counseling/placement, legal aid , speakers and informational pamphlets fromlagencies . An advisory council (participants and agency representatives ) for both centers will continue to provide staff program ideas and impui in evaluating each center. Publicity. of center activitic will be provided by the Department on Aging ' s quarterly newsletter, community news media (articles , PSA' s ) and a monthly senior center activity calen ar published for each center. Transportation to the center will be coordinated by the Department on Aging through the Orange CAT system (Co rdinated Agency Transportation ) . Project Income : Service participants will be allowed to contribute to the program in a way that will nsure the confidentiality of the contributor. Two people will belinvolved in the counting and receipting of the contribu- tions . All co tributions will be presented to the central agency office to be recorded accurately when received , and accounted for and reported on a regular basis . Contributions will be deposited and used to offset the costs of the program on a current basis . The Department has establish a donation guideline available to senior citizens desiring to make a contribution . 4, Title 111 B EXHIBIT it-0 FY 84 IMPLEMENTATION PLAN: Information and Referral (Indicate Service) This Plan should set forth the method(s) and location(s) of service delivery, the extent of publlc!ty fur tie service, the extent and nature of coordinated relation- ships with community agencies Involved with similar service efforts. The Plan should also indicate the types of personnel involved In the service delivery, numbers of hours required aid the resources (Title III or non-Title III funds) to be used to support these persons. The method of handling any income contributions to the service should also be outlined. Please be sufficiently specific. Area Covered : Orange County Method of Delivery 1 Orange County Department on Aging will use Title III funds to support a part time information and referral specialist (20 hrs . ) who would main- tain a resource file at the Northern and Southern Orange Senior Centers . The specialist along with backup assistance from the Department on Agin Director (8 hrS . ) , would handle complicated information and referral cases , short term counseling and follow up when necessary . Volunteers ar four senior workers under Titlw V will be used as receptionists at the centers in the giving of simple information after training by the I & R specialists . special efforts will be made to insure the service is highl visable and re dily accessible for all elderly in Orange County . Informational aterials and programs will be developed and disseminated by the Director , I & R Specialist and volunteers . Specific activities include : quarterly newsletter, special weekly column on Aing in local newspaper , Information Guide to Services and Opportunities for Older Adul Senior Tar Heels Merchants Discount Directory . Literature holders at the centers and strategic locations throughout the county will continue to be used for information dissemination . Coo , erative informal asenc a • reements already exist with the Interfaith Council . s info , Recreation Departments , Social Security office and JOCCA . Project Indb e : Service participants will be allowed to contribute to the program in a wa that will ensure the confidentiality of the contributor. Two people will be involved in the counting and receipting of the contributions . All contributions will be presented to the central agency office to be record accurately when received , and accounted for and reported on a regular basis . Contributions will be deposited and used to offset the costs of the program on . current basis . The Department has established a donati guideline to be available to senior citizens desiring to make a contribu- tion . Title Ili - B EXHIBIT B-0 FY 84 � IMPLEMENTATION PLAN: OUTREACH Indicate Service This Plan should set forth the method(s) and location(s) of service delivery, the extent of publicity fur tile service, the extent and nature of coordinated relation- ships with comriunity agencies involved with similar service efforts. The Plan shout also Indicate he types of personnel Involved in the service delivery, numbers of hours required and the resources (Title IiI or non-Title III funds) to be used to support these persons. The method of handling any income contributions to the servii should also beloutlined. Please be sufficiently specific. Area Covered : Orange Cc Method of___Delivery Orange County Department on Aging will use Title III funding to support oTdr volunteeers and students recruited for an outreach program in tart areas where 1 w-•income older persons reside , as well as sending out volunteers on cases identified by the I & R staff. A computerized prir out of property tax listings will be used to identify older persons according to townships for this outreach effort . Each Senior Center Prc Director will be responsible for recruiting a volunteer coordinator to trained volunteers and Title V Senior Outreach workers with staff in a coordinated Outreach effort. A work study student ( UNC Graduate) will k hired to coordinate and promote Outreach effort on part time basis under Do/ Fliers for the Outreach service will be prepared and distributed throughout the community. Project Income : Service participants will be allowed to contribute to the program in a way that willlensure the confidentiality of the contributor. Two people will be involved in the counting and receipting of the contribu- tions . All contributions will be presented to the central agency offic to be recorded accurately when received , and accounted for and reported on a regular iiasis . Contributions will be deposited and used to offset the costs of the program on a current basis . The Department has establi a donation guideline available to senior citizens desiring to make a contribution. i Title 111 - B EXHIBIT B-p ry S.# f IMPLEMENTATION PLAN: Transportation Indicate Service This Plan should set forth the method(s) and location(s) of service delivery, the extent of publil d city for tue service, the extent and nature of coordinated relation- snips with corinr Eunity agencies Involved with similar service efforts. The Plan shoul also Indicate he types of personnel Involved in the service delivery, numbers of hours required and the resources (Title III or non-Title III funds) to be used to support these persons. The method of handling any income contributions to the servi, should also be utlined. Please be sufficiently specific. r Area Covered : Orange County Method of Del ivery Orange County Department, o.n Aging will use Title III funds s for of four vans and one minibus (UMTA 16(b) (2) ) leased from toeservE rural elderly with human service needs (nutrition , medical , shopping etc. . Five Title V senior workers will operate the vehicles and Title 1 workers as receptionist at each senior center (Northern and Southern) will schedule appointments . The Department Director will arrange for Chapel Hill EiZ Rider service to continue with its transportation in th city. Arrangements have been made to use OCCHS vans for rural medical pick-ups between Cedar Grove nutrition site, Hillsborough Senior Center and Chapel Hill medical facilities . The Department Director will conti to participate on the Orange Orange County Transportation Board and ser as its coordinator to maintain the Orange County C . A.T. (Coordinated Agency Transportation ) system involving several human service agencies . For persons living within the city limits Of Chapel Hill , but unable to afford a bus pass , the Department will subsidize such bus pass purchase as far as funds are available. The Department on Aging will publicize service through :localemedia public service announcements , Department on Aging newsletter , Senior Center bulletin board, etc. The Dept. director hire & supervise a workstudy student (UNC Graduate) to assist in record Project Income.: keeping , publicity and route development . Service participants will be allowed to contribute to the ro g ram in a way that will ,ensure the confidentiality of the contrivutor. Two peopl , will be involved in the counting and receipting of the contributions . All contributions will be presented to the central agenct office to be recorded accur. tely when received , and accounted for and reported on a regular basis. Contributions will be deposited and used to offset the costs of the p ogram on a current basis . The Department has establishes a donation gui .eline to be available to senior citizens desiring to maks a contribution. I Title III - 8 EXHIBIT B�o FY 64 IMPLEMENTATION PLAN: ,Chore Handi hel er Service (Indicate Service This Plan should set forth the method(s) and location(s) of service delivery, the extent of publicity fur tue service, the extent and nature of coordinated relation- ships with community agencies involved with similar service efforts. The Plan should also Indicate the types of personnel involved in the service delivery, numbers of hours required ind the resources (Title Ili or non-Title III funds) to be used to support these parsons. The method of handling any income contributions to the servic should also be qutlined. Please be sufficiently specific. I Area Covered : Orange Coun Method of r Del i INery : Oan a un Cot De artment on Aging will use Title III funding to support a part-time coordinator (8 hours to review and schedule requests for chore provider under the Title Y Senior Worker Program, volunteers and/ CETA workers. This program will complement an existing xistin D Social Services chore program for Title XX clients and coordinatetwii�th the JOCCA Weatherization/Home Repair Program. The service will provide to older persons unable to pay or find help with minor repairs or special chores on a short-term basis (such as moving items , replacing light bulbs , repairing steps , mowing yards , etc . A brochure on the Chore-Handihelper service will be revised and distribu ted throughout the County. Project Income: Service participants will be allowed to contribute to the program in a way that will ensure the confidentiality of the contributor. Two people will be involved in the counting and receipting of the contributions . All contributio s will be presented to the central agency office to be recorded accura ely when received , and accounted for and reported on a regular basis . Contributions will be deposited and used to offset the costs of the program on a current basis . The Department on Aging has established a dnation guideline available to senior citizens desiring to make a contribution ; Title 111 - EXHIBIT B-0 FY 84 IMPLEMENTATION PLAN: HOMEMAKER-HOME HEALTH AIDE Indicate Service This Plan should set forth the method(s) and location(s) of service delivery, the extent of publicity for the service, the extent and nature of coordinated relation- ships with commnity agencies Involved with similar service efforts. The Plan should also indicate tie types of personnel involved in the service delivery, numbers of hours required and the resources (Title 111 or non-Title III funds) to be used to support these p rsons. The method of handling any income contributions to the service should also be o tlined. Please be sufficiently specific. Area Covered : Orange County Method of Delivery : Orange County Department on Aging will use Title III funding to support a part-time Homemaker Coordinator (32 hours ) who will be responsible for the in-service education of homemakers , coordination for appropriate placement of participants with homemakers , and the counseling of parti - cipants needing home care . The coordinator is also to be employed with local funds fob 8 hours (full position) to handle non -elderly cases , thu being able to sierve any request for service . The homemakers will come from a corps of personnel trained to render supportive aid to older per- sons who have lost some ability necessary to maintain independent living These homemakers will be under the supervision of a physician , registere, nurse or family member. The program will supplement the professional nursing and physical therapy services provided by the Home Health Agency and the County Health Department . Older clients will be given the optioi of negotiating payment for service directly with the aide or paying the Department on Aging for one of its hired aides . Three Title V workers w serve as aides and provide free service for clients unable to pay , or Tii XX clients needing additional help. In cooperation I with the County's health agency , a brochure entitled In Home Service's will be updated and distributed . Joint referrals will exist between the Department on Aging , the Department of Social Services , the Home HealthjAgency , Orange-Chatham Comprehensive Health Services , and the County Health Department. Plans are underway for the Department on Aging Homemaker-Home Health Aides to handle all of the Home Health Agency ' s healthlaide service covered under Medicare , Medicaid or private insurance and to co-locate the H-HE[A Coordinator with DSS Chore staff. Project Income : Service participants will be allowed to contribute to the program in a way that will ensure the confidentiality of the contributor. Two people will be involved in the counting and receipting of the contributions . All contributions will be presented to the central agency office to be recorded accurately when received , and accounted for and reported on a regular basis . Contributions will be deposited and used to offset the costs of the program on a current basis . The Department on Aging has established a donation guideline available to senior citizens desiring to make a contribution . Exhibit 8-1 FY 84 PLANNING AND SERVICE AREA Orange County FY 84 ;_. _ _ Orange County SOCIAL SERVICES PROVIDED BY C07TRACTORS BY A enior Trans- Home- re- III -B Services Center I & R -- makCer Outreach x.anAi_heJ_pie-r--.- -III -B _.-- Total Costs 42 ,897 .229376 27 .107 15 ,383 2 .087 Less Project Income 2,250 1 ,300 2 ,000 i 1 ,200 - 200 6 ,950 Net Costa 40 ,647 21 ,075 25 , 107 14 ,183 2 ,087 3 ,441 105 ,541 Total III Funds Re uested 25 ,447 8 ,076 14 ,507 10 ,683 1 ,334 2 ,741 63 ,888 Non-Federal Matching Funds ' State Cash 1 1500 1 '000 500 500 253 200 3 ,953 Local Cash 5 ,000 10,000 1O-,Q00 3 ,000 500 500 29 ,000 Local In-Kind 7 ,700 2 ,000 - - - - ` 9 ,700 Project Income 2 ,250 1 ,300 2 ,000 1 ,200 - 200 61950 Total Non-Federal Latch 16 ,450 14 ,300 12 ,500 4,700 753 1 900 49 ,603 Total Budget 42,897 22,376 27 , 107 15 ,383 2 ,087 3 ,&41 1113 ,491 snore-Hand: het er FY84 t Identify CONTRACTOR Department on Aging identify: DETAILED SOCIAL SERVICES BUDGET Title III Funds Non-Federal Aiatch in Funds Budget Category Requested Cash In-!rind Total. Budget 1. Personnel f lame 7 Tide : S + Roland , E. (8 hrs ) N. Sen . Dir. f 5 2 ,501 (61-2) Title V worker Fringe Benefits health Inc .1 17 Retirement 160 2. Travel- (Itemize): •+' Title V Worker/Volunteer (1 50 mi/mo x 12x22 ) 395 3. Equipment iltemize) : � = c�- q{� 4. Other (Itemize) Su pp lies* (r P d i r mdteri a I s/too? s )' .�s' '� •c. '• - �"'�' 'k�,�V $200 donations 300 Telephone (In-Kind ; -0- �Y�.y�t ,.^Hip. ,��`.}?;y,•� '�r�Y+*t��.E .•: 3 ,641 - — `, I�.r -,: _ •sts; ra.. .- . ,;,. .. .. . c... ..3 : , :E ..r-....____...._._.�_ 3 ,641 t g. less Froiect Inc " *indicates 4 donations use above ' 200 t Costs 2 ,741 700 -0- 3 ,441 •li:. PercentaKc of Federal and Non-Federal Item 4. State Lnr,11 trash Local. In-kind F',•0_7ect In OMP vr•utl a LQuntv FY 84 FY 84 Home[naker 11d,•c,t i rrv, "� (,o,,Jrkn(:Tox Department on Aging DETAILED SOCIAL SERVICES BUDGET Identity. Budget Category Title III Funds Non-Federal 'tchin Funds Requested Cash !n-Rind Total Budget I. Personnel Game �. Tine Turner , Adee (32hrs ) Coordinator S s E (62-3) Merit 5% (10!7/83) ;� f 10 ,975 ' . „p. 368 ' Fiea � ! fringe Benefits 737 Health Ins . 146 ' rit S4 7• Travel Itemize Szol ' ] ,948 QQA CCo r es ppmj lio 2 X - €3mi�mo X X J a 528 (Donations Apo 1 ,484 i 3• Equipmegt 4ltemize) 0 � i � l�R . en In- Kind ) -�► �• j .•w� 7' 7k Telephone ( In-Kind ) r •_ s� • `.� -0- astage (20Q x 200 stamps) -0- Office supplies �,;��•, '.. �.( i � r �� y��f'��'`� 4 4Q • _. "� it',•P MY•. A ... `�,•., .• j.. r •` •� _ � ,a .`. : ,^_` _ "• LEss 1rnJett tgrnr- 7 5 383 p * Indicates i , _ c 1 ,200* f 10,683 s 3 ,500 1j ' S -0- � 14 ,783 Prrc+"ti.it �.* Fc�i..ra; and •ion-FrdnT�! � F 1 rt�T u. Si _._ Lncnl t:nalr Ikr 7i - In Kind1 .._�_v. 1 ru;rct FY 84 cid.•,tifv, CONTRA(:TOR Department on Aging Identifv� DETAILED SOCIAL SERVICES BUDGET Title III Funds Non-Federal Matching Funds Budget Category Requested Gash in-hind Total Budget 1. Personnel Name 6 Title): $ Ex . Director Work Study Student- (Transportation Analyst) ' 607 ($4 . 50/hr • x 15 hrs x 45 wks x 20%) ' • J Fringe Benefits 2. Travel (Itemize): �• , .� Title V Workers , Volunteers and t. 0oA Staff '- - 200 3. Equ f pmen t k l tern i ze • 'sir~ s►L' �• � !.'t' +• + 4. other (Itemize): Suppl i es ba gel "" _,� ' ':: t' 100 Telephone (in-kind � :;.:• �"•' Co . Motor Pool * (additional trips* Rent ( In-Kind) 200D* *.•_ `� ;� ` 24 ,200- Bus Passes (Chapel Hill Transit/cat �,s �' , '.ti . `�.�*;;: ►. . ' System fit.±titer r� ►i': Tom'•E"r:,.' '' [ . _ T 07 •�' S 37 .-3—..._T•'_ _�s W:s=:� _ -1��•• =1 .M--....................^ —t—r--..lam.-m......-f...---._..._---•� �• •_ ___�. *• •tr .. y;e It • 27 ,TO7 K. Liss F r e r- (*Indicates c donations use above 2 ,000E* $ 14 ,607 10 ,500 -0- 25,187 Feriv-7;W1 And Nom-Fvd-ra? Lt-al In-Kind i st.It.t.f. . Outreach W' FY 84 L Ids-ntifv'l CONTRX TOR Oyange CQUnty Department on Aging Ider,tifv� DETAILED SOCIAL SEPVICES BUDGET Title III Funds Non-Federal Matching Funds Budget Category Requested Cash In-Kind Total Budget 1. Personnel (Name & Title) : $ E Outreach Coordinator-work study student 1 ($4 , 50/hr x 15hrs x45 wks x20%) Volunteers fi07 AL Fringe Benefits ` � 7 Z. Travel (Itemize): yr• =' Volunteers DoA Staff r 780 3. Equipnent itemize 4. Other (i€err,ize ' Rent ( In-Kind ) Telephone . �; Office supplies (trainning materials , r t ►, ; ', " r ;� + .;: _ badges , etc) ,I�iS ' ; ,., _�; Printing(Brochures.door keys )outside tr'�` ' `,Tyr" "- '3•'�:, "_�.`�< :`�*�,: ►�;�, 3il0 we./artlC •QCs`+ti�nSE�'f.l ;R• '�'1�.•i} P'" �k • ! 400 1 si. LF! 1 rn i Pc t lnrr+-r ` r 0' ! e n. 4�t Costs 5 1 ,334 753 ' t 2 087 ' ' Percvntaxe n! Fi-Hvral and 'Inn-Fr-d e r a l 1 It e- 5f.-ttr f: jqlt Ln, al In-Kinri # reject. Inc.— _ � _ t icy*•tt.l f+.'. (,ONTRAr.TOR Department on Aging identify; DETAILED SOCIAL SE"V ICES BL`DGET Title ILL Funds Non-Federal Matchin Funds Budget Categorp Requested Cash to-Find Total Budget 1. Personnel "%-lame & Title): ` passmore, J . -Ex. Dir. (8hrs )-72-58* $ Uhl , J , -N . Senior Ctr. Dir . (8hrs )61 -1 4 ,711 I&R Specialist(new) (1�.6hrs) 63-0 ' ' ! 2 ,402 Merit 5 1 5 ( position* 10/1/83 ) . , • 6 a 177 Fringe Benefits yFICA 478q7 �r 1-(Merit$24) Retirement 7 2. Travel (itemize): r �+ (100 tai/mo x 12 x 2 persons x 22¢) t 480 3 Equipment t Itemize . Typewritter ($808 ) File ($7.5) � e '-`ey►C � , + &��ti '.•4 ' *Calculator 125 "* '` �". `.�• ! r 1 ,008 G. Other ( Itemize): n i f+:'+ Tel ephone ( In-Ki nd } _:� ' '�d-, 'f, -� ,000 P Q s t a g e (4000r.�x¢x,o►•)=;6nn - s i6ab t'rod CCAsW3uaJ 1j� „IyT• s3 YYrL 2 20L i"�" rl t g� t 53DX�- BSt�e�7a.rR1Ci SF.LfSe.Cfs-.4A0 ',;'7'r' � x ... e Supplies (Books ,etc ' �' ' 2 ,0500 Dues/Subscriptions ��'s`�*� •�' ;;e*ii•+"�.-�.4..��.,w�. ';i�. '' -•r 4, r �' + jh"'•y1T~'�'''i !-•: L 0 0 : b5're t rCoSl; Y _ _ .N4�.�'.:s 'tc. '{ a .�' :" .;_.� •' :'- y� 22 376 22,376 Loss lrntrct Inrr.r ;C15diCates S 1 ,3{) Donations use above ' �• vac �r �ts 5 8 ,076 11 �Q00 `f 2,000 $ 21 ,076 1�. Percr.�tZ ,n �f Ferit=rat and t 'lnn-Fr•ci�,ra? I It + U. Loccij E:as1, bwal, in-Kind Senior Center 0peratfon"' _- tIdvnt!fyI- FY 84 (.0,11TRACTOE_ Orange County Department on Aging Idcntitv� DETAILED SOCIAL SEPVTCES BUDGET Title III Funds Non-Federal Matchiniz Finds Budget Category Requested Cash I-T-KInd Total Budget �. ver9onn;1 game b Title S Passmore , J . (Bhrs)-Ex. Dir. (72-5B)* 4 ,713 1 Roland , E. ( 32hrs )-N . Prog . Bir. (61 -21 , 0 ,003 Uhl , J. (32hrs )-S. Prog. Sir. (61 -1 ) 9 ,610 Merit 5% (2 positions*) All � 206 1 • Fringe Benefits Health Ins . 1051 4 ,243 Merit-28 Retirement 1562 ;�.. Z. Travel Itemize : '�' ( 50 mi/moxl2x2 personsx22�) $264 { (Conf. overnight-$60 per .day x 3 _ 624 Or days v9 nArrqnr, 1 - S160 3 Equi sent % Itemize Kitchen Cou ter ' _ .+ 80U*, 5x$30=$3500( 150* ) ,Carpet2Q00 5 ,800 (&R . counter,4100 cabinets work 700 , cabinets '=meeting rm. 700* 4. Other ( Itemize) . `-� ' +. r�"';� •.:rrq Rent-Senior Ctr. ($5000 x'2 ,700) � ' ., ' +. ;; ` , � ' 7 , 700 In-Kind i t -• , . r 5` . *S,'�e °. s '!+ -,�'.• ' i •R' Ei7 42 ,897 -. i ` ,. - •its: - ---�---- � ••. { ,? , ,. ,.,. . ''' • 'r 42 ,897 R. Les!; I ro j ec t Inenrrr •,: • r �- � 2 ,250* *Indicates donations S 26 ,x47 S 6 ,500 7 .700 � 5 � Perr ohtn::n .ti if Frri.•ra i and 1 qtr•`^ r�. 5T #tn �rSC11 �: t4f! Ltr-al In—Kinr1 s'iSjrCT. 3Tli..mn.-I _U u EXHIBIT 8-3 FY 84 County: nrangpl Page 1 of Resources Other Than Title III Included in the Peopasal for Delivery of Social Services I The following sets forth the source of resources which will contribute to the deliv. of serv. other than Title III funds and non-Federal matching funds. Sources of Resources Purpose for which Funds (Indicate if cash or Dollar Amount of Resources are to be used under in-kind) the proposal for deliver, of social services Orange County 17 ,221 To administer and Local Cash coordinate services in Orange County - esp. Tax assistance , Transportation , Dis count Card , ROSCO Telephone Reassuran•e , Nursing Home Community Advisory Committee , HSAC , etc. . Title V olderIAmer- 45 ,292 To provide part tam= icans Act -- Irk- positions which com kind NCBA plement Title III funded staff - 5 drivers , 4 receptio - ists at Centers 3 H-HH Aide workers 1 Handihelper worke (1040 hrs . per worker X 13 X $3.35) Orange County 3 ,500 To complement Title Local cash ITI H-HHH Aide Pro gram by providing f nds for the Coordinator to handle requests from any age group. Alamance Tech . 8 ,736 To provide instruc- College tors for Senior Cen er Cash educational activit es ( 2 instructors X 12 hrs . per orange County wk . X 52 X 7 .00 per hr. ) Local Cash 2 ,000 To cover costs of telephones serving all Title III Pro- grams FY $EXHIBIT B-4 Region J Oran e County Dcpt • on Aging Title Ill-B (Applicant) STAFFING PLAN SUMMARY Staff Position Hrs./Week Service(s) Responsible For Supervisor (1 ) Dept . Director 16 Senior Center Operation(8) Court Marla! (73-58) Gr de I& R (8) Senior Cit Outreach Board (2) Northern Orange 40 SenioCn (er Operation(32) Dept . Dire Senior Center Pro- Chore gram Direc[tor ( 61-2) Grade ( 3) Southern Orange 40 Senior Center Operation ( 32) Dept . Dire Senior Center I & R (8) Program Director (61-I ) Grad e (4) Homemaker Nome 32 Homemaker Home Health Dept. Direc. Health Aide Co- Aide ( 32) ordi nators (62-3) Grade (5) I & R Specialist 20 I & R (16 ) Dept . Direc° (63-0) Grade EXHIBIT B-5 FY 84 COMMITMENT OF FINANCIAL SUPPORT AND COOPERATIVE ACTIVITIES 1I A separate copy of this agreement should be completed for each commitment of support for this proposal to deliver supportive social and senior center services. Agency (name and address) , - State Agency Orange_ County _ __ -_ _ _ _ _-- y Local Agency 106 Ealst Margaypt lawn lc Public Agency Hi 1 1 hLrniigh , N C 27278 Private Agency Individual Type of Support or Activity (Give brief description: (A) If support is in the form of staff, describe duties and relationship tc the Project; (B) If space, attach two appraisals of rental value.) Coca - $29, 00 In-Kind $ 9,700 - HillshornLInh Snninr Citiz ns Center ( $5 x 1, 4 eft - x 1 yr) $7 ,0Q0. Chapel Hill M1u ti ur ose Center 55 X 540 s . X 1 r. ',2 700 ( Lounge, Craft Rm . , Visiting Rm., Director ' s Rm. ) Type of C mitment: Tentative x Final Cash x In-Kind x e �is Budget Year if applicable) :Value to 1; g ( pp ) $_38700 Certifica ion by Official Authorized to Make Commitment: It is understood that these committed Non-Federal Resources will be used to match Titl III Federal Funds, and will not be used to match any other Federal Fu ds during the period of the Title Ili project. Name and Title: Richard C. Whitted , Chairman , Orange County Commissioners Signature: Date: i ,. 'lease read the inst ? ruct ons careruily before completing the form. E x i to i t B-6 I Date. January 26, .1 983 Transportation Addendum--FY 19 82 of Transportation.t State/Federal Administering Agency Dept. o and Di vi s i o r L General_Information: Legal Name of Applicant Organization: Orange County CantactPerson: uerry Passmore .Address: range Co . Dept. on A i Tie: Dept. on Aging Director . ryon treet Telephone. 968-•4501 , ext. 280 l soory67 , Appiica arft's Service Area (county(ies)): Orange Count v What is your organization's primary function? Orange C o u n t y Dept. on A o f no respo ,sible for coordinating county a• in • services and orovi • direct services and operatg_ en_tor canters . II. Status of Coordinated Countywide Transportation Planning: ❑ No planning effort initiated ❑ Inforpnal interagency cooperation ❑ Steering committee formed Transportation Development Plan (TDP) ❑ TDP in progress; projected date of completion ❑ TDP Ming updated; projected date completion ❑ TDP completed; not approved of by County Commissioners 3 TDP completed; approved by County Commissioners submitted to DOT, Fe t III. PopuIa 'on Groups Served: 198; Ea Elderly 3. Physically handicapped - ❑ Youth ❑ Mentally handicapped . • ❑ Publi:: .0 Economically deprived (low income) IV: Services Accessed: 3 Medigal Di Employment-- V o 1 u n t e e r RSVP ❑ Day Care ® Recreation 55 Shopping fiE Education or Training 13. Nutrition . Cil Other Social Services V. Agency Owned Fleet: • 1 Non Client Trans. Lifts or Ram. Number Nil No Automcibiles �� Station 1W'a•ons MillEilliii Vans I 1 1111 0 Buses i Total _ _ I - Total No. of Lifts/Ramos 0 For StatT Use Only ( Staff Comments (do not write in this space) 1 i Exhibit :i -6 VI. Transportation Funding Sources: Projected Expenditures Source Federal . State Local i Total i 1. Tlitla trt-R $ 14 ,607 IS 500 $12 ,000 1s Z7 , 107-1 _2. Tit10, V Tn- 72 nffl I _ _ 1 7. ;nn _ ! ?4_,Snn 3. I Kind 5tal:f I I 4. 1 5. 1 --- -'—. _ .._.._7 I Total $ 51 607: VII. Pur , ase of Service(Contracts and Vender Agreements) I Monthly Monthly Projected Ridersh'• Vehicle Miles _ Expenditures d Taxi ! $ Int=o - • BusC aDel Hit 1 00, ` 7 Intracity Bus ' ' Coordinated County Syste Human Service Agency . Publi Ruxal y Other Specify_121s 'tic s C .A.T . S Y E M 500 Subtotal $ '• ? $ 2 ,00.0 VIII. Operation of Own Transportation Service: A. SI'iatFF " Prr�jected Number of Time Ex•enditures Administrative t t • :MIIIIIIIIIIIIIIIAIIIIIIIIMIIIIIIIIIIInitiln111M111 Driverh 1 /2 time INIIIEIIIIIIIIIIIIIIIIIII full 17 , 500 Professional 1 _�� 10 2 500 Escorts. �� MM IM Volunteers Other:iS S-- , 1 1 607 I Total works •ud $ 251.107 B. PU}CHASE OR LEASE OF VEHICLES AND SPECIAL EQUIPMENT P whose Lease 1 Number amend u mane Expenditures 2: I JOCCA I 4 I 1 5 bass . Van j — 2. I JOCCA I I I1 minibus UMTA) 3_ I 1 4Chabel Hi 1 1 Tiransi t 50 Bus passes @30 1 ,500. 57CC1+S t 500 IPurchase ticket 500 Subtotal l z,if o 0 C. TRANSPORTATION SYSTEM OPERATING COST Pro'ected Expenditures . I. FuelandOil Count Motor Pool $ 23 ,000 • 2. Maintenance and Repair 75 ,000 m i , X 2 8 c per m i . 3. lnsurance(Coll i sion not covered by Motor 1 ,200 4. Licerises and fees o 0 5: Miles•e reimbursement C; /•er mile i -0- 6. •-•reciation or use allowance 7. Indirect cost or overhead 300 Subtotal $ 2-4 ,500 Total Transportation $ 51 ,607" ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF EXHIBIT B-7 FY HEALTH, EDUCATION, AND WELFARE REGULATION UNDER TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 (hereinafter called the "Applicant") -- (Name of Applicant ) HEREBY AGREES IIHAT it will comply with Title VI of the Civil Rights Act of 1964 (P.L. B8.352) and all requirements imposed by or pursuant to the Regulation of the Department of Health, Education, and Welfare (45 CFR Part 80) issued pursuant to thalt title, to the end that in accordance with Title VI of that Act and the Regulation, no person in the United States shall on the ground of race, color or pational origin, be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity for'which the Applicant receives Federal financial assistance from the Department; and HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant by the Department, this assurance shall obligate the Applicant, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is fused fora purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. Many personal property is so provided, this assurance shall obligate the Applicant for the period during which it retains ownership or possession of the property. In all other cases , this assurance shall obligate the Applicant fo 'r the period during which the Federal financial assistance is bye extended to it the Department. THIS ASSURANCE i given in consideration of and for the r any and all Federal grants, loans, contracts , property, discountsforbotherng Federal financial assistance extended after the date hereof to the Applicant by the Department, *eluding installment payments after such date on account of applications for federal financial assistance which were approved before such date. The Applicant recognizes and agrees that such Federal financial assistance will be extended lin reliance on the representations and agreements made in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant, its successors, transferees, and assignees, and the person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Applicant. DATED Orange County - (Applicant) BY President , Chairman of Board, or comparable authorized official ) Richard E . Whiffed , 'C'hai rman , Orange County Commissioners . . . - . ! . 4 1 - a . 11 . . , 4 pp ping fi 1 l s bTryon Street 27278 (Applicants �mai i"g adaress ) LTCLr_AA1 Amt EXHIBIT B-8 FY 84 ASSURANCE OF COMPLIANCE WITH SECTION 504 OF THE REHABILITATION ACT OF 1973, AS AMENDED The undersigned (hereafter, "we") agrees to comply with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) , and with requirements contained in applicable HEW regulations (45 C.F.R. 84). Though we will not make a survey of identifiable barriers to the handicapped in the programs listed below, we do promise to follow a olio of nondiscrimination against the handicapped" in providing or contracting for these services. If we find that present services or facilities provided by this agency or of those with whom we contract do discriminate against the handicapped, we promise, (1 ) first, to try to remedy the situation; (2) second, to contract with another provider that does not discriminate; or (3) thud, if an alternative provider is not available or feasible, to find a comparable service for the handicapped person. If the last course (3) is choslen, we shall take steps to ensure that no additional costs are incurred b the handicapped person and that the service is both equally effective, ffords equal opportunity, and does not segregate the handicapped such that t ey are in a more restrictive setting than nonhandicapped receiving the same se vice. 1 The purpose oT this agreement is to ensure that all services and facilities obtained from contracts made through local service agencies are readily accessible to and usable by handicapped persons. ! Signature and Title of Authorized Official Richard E . Whitted , Chair , Orange County Commissioners Programs Covered by This Statement (List each contractor by name ) Transportation Senior Center Operation Information and Referral Outreach Chore-Han ihelper Homemaker!Home Health Aide AMOMMEMME I t I EXHIBIT B-9 FY 84 EQUAL OPPORTUNITY EMPLOYMENT, STATEMENT dame of Applicant " In ca<r I ing out the work of this Proposal, this Agency will not discrfminat against any employee or applicant for employment because of race, creed, color national origin, physical handicap. The Agency will take affirmative to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, national origin, or physical handicap. Such action viii include, but not be limited to the following: employment upgrading, demotion or transfer, recruitment or recruit- ment advert sing, layoff or termination, rates of pay or other forms of com- pensation and selection for training, incluei apprenticeship. n agrees to poet in conspicuous places, available to. llesaployees andsappinicants for employment, notice to be provided by the Government setting forth the provisions of this eondiscriaination clause. This 'Ag ncy viii, in all solicitations or advertisements for employees placed by or on behalf of the Agency, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, or physical handicap. This Agency will incorporate the foregoin requirements of this paragraph in all subcontracts for services, should this p oposal become a project and be..included in the FY 84 Area Per. Date thorned Signst e -~~- Cn s s o rs i rd Whitted Chair, Orange County ACTION PLAN, TITLE III (In response 0 Title III Regulations, AOA-PI. 75-11, and DOA's Guidance) i MAI`SE OP APPLICANT: p . . _ , V , - F'Y 84 Proposed Total I of Full-time i Part-time Project Positions Proposed to beFunded with Title III Funds for all Service Components. 1 I of Title III 'Positions Pilled by Minorities 0 I of Title IIIP ositions Tilled by 60+ Persons 0 I of Title III Positions Pilled by Women en 3 Do you have an Affirmative Action Plan and is a copy available? ....I—. Yes „no Date t rued Signature Richard E . Whitted, Chair, Orange County • C.ommissinnorc AMIN EXHIBIT IIIR FY 84 Use this sheet to explain the use of the additional Title III funds made available for your County (cf. Memo of January 14, 1983) . According to the Divi4ion of Aging, these funds must be used, in priority order, for: • one-time senior center development; • transportation and in-home services; . • other services funded, only if highly justified with needs assessment, etc. ; • home-delivered meals. The Orange ounty Dept . on Aging has established a new Southern Orange County Senior Center (Chapel Hill Multipurpose Center) . The addi ti onl Federal /State funds ($12 ,156) will be used to pay part of the salary/fringe benefits for a Southern Orange Program Coordinator ( $8606) . The balance of the Federal /State funds ($3 , 550) would be used for capital 'equipment items for the Southern Orange Senior Center. Items to be purchased to help develop the iiew facility and programs are : workroom cabinets ( $700) , I & R counter ( ( $100) , Meeting room chairs ( $7501) , and carpeting ($2000) for new Southern Orange Center. ( y 3 : ORANGE coUNIY BOARD OF OCMMISSION"ERS Action Agenda AC IaON AGENDA ITEM ABSTRACT item Irks. MEETING DATE Fphruary 7, 1±183 Subject: Indirect Cost Plan Iapartrt _ Ea sst: r, , ( Public Hearing: yes no Attacnt(s : Information Contact Yes Finance Director Phone Number: 732-8181 ext. 496 pUFPCSE: To consider continuing a contract between Orange County and David M. Griffith and Associates, Ltd. for the preparation of the Indirect Cost Plan. NEED: In order to receive reimbursement of County funds expended to administer federal programs, Orange County is required by U. S. Office of Management and Budget Circular A-87 to have an indirect cost plan prepared and annually updated. Receipts from charging indirect costs during 1981.82 amounted to $56,000. Such return would not have been possible without the plan. IMPACT: Payment to David M. Griffith and Associates for preparation of the plan would be S8,000. Estimates secured by the Finance Director from other firms were in excess of the $8,000 fee. RECOMMENDATION(s): Approve renewal of contract. .s h R = FY 82 AGREEMENT TO PROVIDE PROFESSIONAL ACCOUNTING SERVICES TO Orange County, North Carolina i THIS AGREEMENT , entered into this day of lg and effective immediately by and between David M. Griffith and Assooiates, Ltd. (hereinafter called the "Consul- tant") and the County of Orange, State of North Carolina (hereinafter called the "County"), WITNESSETH THAT WHEREAS, the County has programs which it operates with Federal funding, and W4EREAS, the County supports these programs with support ser ices paid from the County appropriated funds, and WHEREAS, the Federal government and the State will pay a fair share of these costs if supported by an approved cost allocation plan, and WHEREAS, the Consultant is staffed with personnel knowledgeable and experienced in the requirements of developing and negotiating such governmental cost allocation plans, and WHEREAS, the County desires to engage the Consultant to assist in developing a plan which conforms to Federal requirements and will be approved by their representatives NOW THEREFORE, the parties hereto mutually agree a$ follows: 1. Employment of Consultant. The County agrees to engage the Consultant and the Consultant hereby agrees to perform the following services. 2. Scolpe of Services. The Consultant shall do, perform and carry out in a good and professional manner the following services: a. Development of a central services cost allocation plan which identified the various costs incurred by the County to support and administer Federal programs. This plan will contain a determination of the allowable costs of providing each supporting service such as purchasing, legal counsel, disbursement processing, etc. b. Negotiation of the completed oast allocation plan with the representatives of the state or Federal government, whichever is applicable. c. Assistance in preparing the initial claims for 1 U21 d Prepare indirect cost proposal for Social Services ,-, and CETA. Additionally, prepare indirect cost rates for EPA and HUD if necessary. 1 3• Time of Performance. The services to be performed hereunder by the Consultant shall be undertaken and completed in such sequence as to assure their expeditious completion and best carry out the purposes of the agreement. All services required hereunder shall be completed by The cost allocation plan will be available by for your review and our negotiation with Federal and State representati1ves. 4. Compensation. The County agrees to pay the Consultant a sum not to exceed eight thousand dollars ($8, 000) for all services required herein, which shall include reimbursement for expense inctirred. Consultant agrees to complete the project and all service provided herein for said sum. 5. Method of Payment. The Consultant shall be entitled to payment in accordance with the provisions of this paragraph. The Consultant trees to undertake this engagement with the following advantages t�o the County. First, the Consultant will not require any compensation for services until a cost allocation plan has been preparld and is acceptable as a basis for filing claims. Second, Consultant's fees are to be paid from recoveries paid by Federal pro rams to the County as well as recoveries tram Enter- prise Funds. Recoveries due solely from the plan will be shared equally by the County and the Consultant until Consultant's fees are paid in full. Then all additional funds are paid to the County. Payiment to Consultant will be made within four weeks of receipt by the County of funds realized from the plan. 6. Ganges. The County may, from time to time, require changes in he scope of the services of the Consultant to be performed hereunder. Such changes , which are mutually agreed upon by and between the County and the Consultant, shall be incorporated in written amendment to this agreement. 7. Services and Materials to be Furnished byr County. The County shalll , locally furnish the Consultant with all available necessary information, data , and material pertinent to the execution oflthis agreement. The County shall cooperate with the Consultant in carrying out the work herein and shall provide adequate stal'f for liaison with the Consultant and other agencies of County government. 8. Termination of Agreement for Cause. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner his obligations under this agreement , the County shall thereupon hare the right to terminate this agreement by giving written notice to the Consultant of such termination and , specifying the effective date thereof, at least five (5) days f before the effective date of such termination. 9. Information and Reports. The Consultant shall, at such time and in such form as the County may require, furnish such periodic reports concerning the status of the project, such statements, certificates, approvals, and copies of proposed and executed plans and claims and other information relative to the project as ay be requested by the County. The Consultant shall furnish the County, upon request, with copies of all documents and other materials prepared or developed in relation with or as part of the project. Copies of working papers prepared in conjunctionlwith the cost allocation plan may be turned over to the County or safekeeping if requested. 10. Consultant Liability If Audited. The Consultant will assume all financial and statistical information provided to the Consultant by County employees or representatives is ,accurate and complete. Any subsequent disallowance of funds paid to the County under the plan is the sole responsibility of the County. However , here a disallowance had an impact on the fee computation, the computation will be recalculated and any unearned portion of the fee will be returned to the client. Additionall]�y, the Consultant will provide asistance to the County should an audit be undertaken of County indirect costs. 11 . Notices. Any notices, bills, invoices, or reports required byjthis agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: County of ---_- David M. Griffith & Associates 1100 Logger Court , Suite D-100 _ __- _ Raleigh, North Carolina 27609 INIWITNESS WHEREOF, the County and the Consultant have executed thi agreement as of the date first written above. County, By: _ (County Official) ATTEST: David M. P . '/ffi / A • .ci_ tes _.. _.....-.....�._-,.._....-.............._.� By: I iavid R. Mazy ice Preside 1 BOARD OF Ca•zIXSSIONr Action Nrf=rcte Item .ACTION AGENDA 121:24 ABS'ERAcr 1~t .i'L2G DATE February 7. 1q,t3i Subject: Budget Amendment Eep t: Finance • Public Heear'ing: yes x . nc Attacnrnent(s): Yes 7-nfort .t .on' Can Ct: Patricia Stutts p i ie N'rsbex: Ext. 49, P(.1RPO : To consider budget amendments NEED: G tEP.AL FUND 1) To set up appropriation for additional eBA funds to be distributed to Shaeffer House, Janus House, Tree House, and Phillips Project. 2) To set appropriation for Sheriff's vehicles. 3) To appropriate funds received from unscheduled trips sponsored by the Recreation Department. 4) To receive additional grant and donation for Social Services Department. CETA To modify budget to close out 1981-32 Ceta grant. IMPACT: GENMIAL FUND 1) No additional matching county funds required. 2) Increase funds available in Sheriff's budget for vehicles by transfer of funds from contingency, as approved by Board of Commissioners 12-.14--32. 3) Increase Recreation budget to cover cost of unplanned fund. generating trips, 4) Increase Social Services budget for energy assistance and for donation to be used for purchase of camera for Children's Services. CETA • To adjust Ceta budget to reflect actual spending. • RECOMNI1DATION: Approval • • • • ORANGE COUNTY PROPOSED COMPREHENSIVE EMPLOYMENT AND TRAINING ACT 1981-32 PROJECT ORDINANCE AMLNDMENT The 1931-32 Project Ordinance of Orange County as adopted on October 20, 1931, and subsequently amended, is hereby amended as follows: Appropration: Ceta - Administration - Personnel $ (3,376.) - Operations 3,876. Ceta lIE - I & R Service Staff - Personnel 434. - Operations (434.) Ceta IIB YWE Participants - Personnel (185.) Ceta IIB YWE Service Staff - Personnel 583. - Operations (398.) Ceta - IV - ABE Service Staff - Personnel 1,421. - Operations (1,421.) To budget for modification to close 1981-32 Ceta grant. Adopted this day of , 198.3. _ , ORANGE COUNTY PROPOSED 1982-83 Bt3DGLT A11Hr1DNEI T The 1982-83 Budget Ordinance of Orange County as adopted on June 22, 1982, and subsequently amended, is hereby amended as follows: Genera'? Fund 1) Appropriation: Shaeffer House 5 2,170. Janus House , 1,282. Tree House 1,777. Phillips Project 353. Source: CBA Giant a 5,732. To budget for additional CBA funds as approved by Board of Commissioners on December 14, 1982. 2) Appropriation: Sheriff $ 11,500. Source: Contingencies 3 11,5Q0. To budget for purchase of four used vehicles to be used in Sheriff's department as approved by Board of Commissioners on December 14, 1982. 3) Appropriation: Recreation 3 247. Source: Recreation Foes "a 247. To budget for participant funded trip. 4) AppropriationoO. Social Services Source: Social Services Haergy Assistance S 150. Social Services Donations 230. To budget for Carolina Power and Light energy assistance grant and donation from Alpha Phi Omega Campus Chest, UNC. Adopted this day of , 1983. U, `u ORA; E COUNTY BOARD O CG T ITSSIONE.S Act,ion Agenda, E. ACTION AG TI =I ABSTRACT Item No. MEE'Tfl G BATS FEBRUARY 7, 1983 ject: APPOINTMENTS Sub LDepartirent: BOARD OF COMMISSIONERS �►1ic H Yep _ Attacliment(s) : No: Due to large volume iszforme -on Contact: Clerk to the Board - ~ Of resumes these are a separate attachmen Ebone Numl er: 732-8181 ext. 505 PURPOSE: To maintain Commissioners' appointed Boards at effective membership levels. All vacancies have been advertised unless otherwise noted. NEED: Oran.e County Planning Board: The terms of Hazel Lunsford and Pat Crawford expire' p. 28/83; neither is eligible for reappointment. The Eno Township representative's appointment (currently filled by Sharlene Pilkey) expires on 2/18/83; she is eligible for reappointment. Alice Gordon's term also expired in 1/28/83; she is eligible for reappointment. Recreation Advisory Council : The terms of Ron Hyatt (Chapel Hill Township) and Evelyn Patterson (BTgham Township) expired in January. I have received no applications for this Council . Nursing Hone Advisory Council : At the Board meeting of January 4, 1983, Ms. Hudson and Mr. Tyler were reappointed. Ms. Joan Rogers is willing to servelanother term. Mr. Segal and Ms. Faye Pickard are not willing to be reappointed. Ms. Pickard is a Nursing Home Representative appointee and willjhave to be replaced with same (which the Board will name once the recommendation is received). This leaves two seats at this time to fill : Ms. Rogers (who is willing to serve again) and Mr. Segal (who is not). Energy Comriission: The Town of Chapel Hill has recommended Daniel Read as its representative on this Commission. I have not received other entities' recommendations yet. There are still "at large" seats available. Personnel Advisory Council : The present members are Johnnie Leon Peace, an•a Caro Cantre and George Prillaman. Mr. Peace and Ms. Cantrell were appointed to one year terms (expiring 12/31/82); Mr. Prillaman's term will expire 12/31/83. Mr. Peace and Ms. Cantrell are willing to serve anther term on this Council . (These were not readverti~ ed.) Health Board: The Health Board Chair has informed this Office of the resignation of Mr.Jarrjes Boyd. This has not been advertised. 1 MEMORANDUM TO: The oard FROM: The Clerk RE: Appointments Agenda Item (# E-9) DATE: 2/3/ 3 I am indicating in the left margin the pages for resumes of the respective Boards. PAGES 1-26 Orange County Planning Board: The terms of Hazel Lunsford and Pat Crawford expired11/28/83; neither is eligible for reappointment. The Eno Township representative's appointment (currently filled by Sharlene Pilkey) expires on 2/18183; she is eligible for reappointment. Alice Gordon's term ;also expired on 1/28/83; she is eligible for reappointment. no resumes Recreatio Advisory Council ; The terms of Ron Hyatt (Chapel Hill Township) an. Eve yn Patterson Bingham Township) expired in January. I have received no applications for this Council . 27-28 Nursing Home Advisory Council: At the Board meeting of January 4, 1983, Ms. Hudson and Mr. Tyler were reappointed. Ms. Joan Rogers is willing to servo another term. Mr. Segal and Ms. Faye Pickard are not willing to be reappointed. Ms. Pickard is a Nursing Home Representative appointee and will have to be replaced with same (which the Board will name once the recommendation is received). This leaves two seats at this time to fill : Ms. Rogers (who is willing to serve again) and Mr. Segal (who is not). 29-30 Enerr Comission: The Town of Chapel Hill has recommended Daniel Read as its represen ative on this Commission. I have not received other entities' recommendations yet. There are still "at large" seats available. .31-32 Personnel recommendations Council : The present members are Johnnie Leon Peace,Carol Cantrell and George Prillaman. Mr. Peace and Ms. Cantrell were appointed to one year terms (expiring 12/31/82); Mr. Prillaman's term will expire 12/31/83. Mr. Peace and Ms. Cantrell are willing to serve anther term on this Council . (These were not readvertised.) no resumes Health Board: The Health Board Chair has informed this Office of the resignation of Mr.Jarhes Boyd. This hac not horse mfionH+;rrA NAME BOARD or COUNCIL PAGE BRANDT, EUGENE PLANNING BOARD NURSING HOME ADVISORY COUNCIL _ 1 COLE, ELIZABETH C. (Beth) COMMISSION FOR WOMEN - ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION ORANGE COUNTY PLANNING BOARD 2& 39 COZBY, DIMITRI (REV.) ORANGE COUNTY PLANNING BOARD 3 CROWE, EDWARD WALTR PLANNING BOARD 4-5 CURLEY, NANCY B. 1 ORANGE COUNTY PLANNING BOARD YOUTH SERVICES NEEDS TASK FORCE 6 CUSIC, DAVID LAWRENCE ORANGE COUNTY PLANNING BOARD CHAPEL HILL PLANNING BOARD INDUSTRIAL DEVELOPMENT/REVENUE BOND AUTHORITY ORANGE COUNTY BOARD OF HEALTH 7-15 FREEDMAN, SANDOR J. PLANNING BOARDS 16 GEP}IART, DAVID G. BOARD OF EQUALIZATION AND REVIEW ENERGY PLANNING 17 GORDAN, ALICE N. ORANGE COUNTY PLANNING BOARD 18 HARPER, JERRY E., JR. ORANGE COUNTY PLANNING BOARD 19 LLOYD, KATHERINE LIE ORANGE COUNTY PLANNING BOARD COMMISSION FOR WOMEN 20 PEARSON, FRANK C. PLANNING BOARD 21 PILKEY, 'SHARLENE G. ORANGE COUNTY PLANNING BOARD 22 ROGERS, LEONORA V. ORANGE COUNTY PLANNING BOARD 23 SCHMIDT, ROBERT G. LIBRARY HUMAN SERVICES COMMUNITY DEVELOPMENT PLANNING 24 SMITH, STAN PLANNING BOARD 25 WOODS, JOHN MICHAEL ORANGE COUNTY PLANNING BOARD BOARD OF ADJUSTMENTS 26 ROGERS, JOAN C. NURSING HOME ADVISORY COUNCIL 27 GRUBOUGH, DALORES NURSING HOME ADVISORY COUNCIL 28 CRUME, RICHARD VERNE ENERGY COMMISSION (ORANGE COUNTY) 30 CANTRELL, AMANDA CAROL PERSONNEL ADVISORY BOARD (Committees concerning education, government health and human services) 31 PEACE, JOHNNIE LEON LAND TITLE RECORDS ADVISORY COMMITTEE PERSONNEL ADVISORY BOARD ORANGE COUNTY ROAND NAMING ADVISORY COMMITTEE BOARD OF ADJUSTMENTS PLANNING BOARD 32 CAREY, MOSES, JR. ECONOMIC DEVELOPMENT COMMISSION 38 CRAWFORD, PAT ECONOMIC DEVELOPMENT COMMISSION 40 GASTINEAU, JOHN SHERMAN ORANGE COUNTY remmnmi o. vupT ra MLum rn T c c rnn, /.7 NAME BOARD PAGE SLIFKIN, MIRIAM K. ECONOMIC DEVELOPMENT COMMISSION 59 TAYLOR, VERNA ECONOMIC DEVELOPMENT COMMISSION ORANGE COUNTY PLANNING BOARD NURSING HOME ADVISORY BOARD ORANGE COUNTY WATER AND SEWER AUTHORITY 60-63 TURNER, SONDRA KAY ECONOMIC DEVELOPMENT COMMISSION COMMISSION FOR WOMEN PLANNING BOARD 64-67 WALKER, ERNEST L. ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION ORANGE COUNTY PLANNING BOARD 68 WALTERS, CARL ECONOMIC DEVELOPMENT COMMISSION 69 WALTERS, ELIZABETH ECONOMIC DEVELOPMENT COMMISSION 70 WELLS, RON CHRISTOPHER OWASA BOARD ECONOMIC DEVELOPMENT 71_73 i keri!„ 33 Mayor I Mai i m* Tama Clerk Lucius M.Cheshire Jr, Agatha Johnson Commissioners HILLSBOROUGH, NORTH CAROLINA 27278 Supt.. Water Works Alien A.Lloyd i C E Rasemand W.Paul Martin Remus J.Smith > Street.Supt. Rachel H.Stevens / .7 L.U.Wagoner Lynwood J.Brown ? ' '• ci� Chief of Police '' Q Arnold W. Hamlett January 18, 1983 Mr. Kenneth Thompson Orange County Manager 106 E. Margaret Lane Hillsborough, N. C. 27278 Dear Mr. Thompson: 1 The HiJllsborough Town Board on January 10, 1983 discussed the issue of funding of the Orange County Economic Development Commission.) While some members of our Board had little problems with the 6 percent prorated share expected from the Town, others felt this amount was not equitable. Concerns raised by the Town Board was whether or not the 6 percent would be increased if other municipalities did not join the commission, and what is expected of Hillsborough, since we do not have an active Chamber of Commerce Further, the Board wanted to know how to withdraw from the Co uission, if withdrawal becomes necessary. The Boj.rd did, however, unanimously vote to appropriate $1500 to the Commission with the understanding that this expendi- ture will b re-evaluated during the 1983-84 budget proceedings. The Board later appointed former Mayor Fred S. Cates, Jr. , of 112 W. U .ion Street, as the Town 's representative to the Economic Development Commission. I will be happy to forward to you a check for $1500 upon request, A .so, the Board would appreciate a response to the above questions. With highest regards . Sincerely, (4 , . it . Aga a Johns , Town ' erk } Zoinn Ailehane Glendel Stephenson,Mayor CHARTERED IN 1881 Elaine 3.Hicks Town Clerk Mebane, N. C. 27302 Brnnicc 0.Wilson Tax Collector Council. Virginia S. Whitfield, Town Manager Chief of Police Barbara Byrd Curtis Clark Jr. Arthur Bradley December 28, 1982. Chief Fire Dept. Everette Pender Delmar Lankford William It Hupman, r. Public Works DirectoDwight r Marshall,Taylor Chief Innspecr Teague Mr. Kenneth R. Thompson, Orange County Manager, Hillsborough, N. C. 27278. Dear Mr. Thompson: i am In receipt of your letter of December 20th, which included the Town of Mebane as being a participant in your Orange County Economic Development Commission. This led me to wonder if you received my letter of December 13th declining your invitation to be a member of the Commission at this time. I am enclosing herewith a copy of same for your information. I sincerely hope this 0.11 not create a problem in membership or budget for the Commission. If we can be of further help, please let us know. Yours very truly, /J Virginia S. Whitfield. W/w h 063 t__. . 1 : iy� — ctv_ '.+7 . i-- mot_ :y ._... -i.+�' - - —;.,A.4.1►«. -' ""op 1/30 181 . AC 150/5500-4H CRG 5 *• (1) Cat ory .A: speed less than 9]. knots. B: Speed 91 knots or more but less than 121 knots. (2) CatIory . (3) Cat 4 ory C: Speed 121 knots or more but less than 141 knots,. (4) Cat cry D: Speed 14]. knots or More but less than 166 knots. .. (5) Cate ory B: Speed 166 knots or more. - b. Aircraft ' arkin Line Lirni,t. A line established by the airport . authorities beyond which no part of a• parked aircraft should protrude. :. - c. Airport Hazard. Any structure or object Of natural growth located _ _ l, on or in Ithe vicinity of a public- airport, or any use of land near 1. • � - such airport, that obstructs the- airspace required for the flight of aircraftelin landing, or taking off at the airport or is otherwise - hasardou to aircraft landing or taking off. at the airport. ` (See . paragraph ].6 for further discussion.) 4 . d. Airport Layout Plan. A scale drawing of the airport showing : . 3 existingiand proposed airport facilities and obstructions to air navigati n. ^ ' e. Airport eference Point (ARP). A point having equal. relation ., .. .� . ship to - all exis'ing and proposed landing and takeoff areas. (See • appendix 7.) .- - ;r . * f. A roach End of Runwa .' The near end of the runway as viewed from the cockpit of a landing aircraft. * g. C].esrway. An area beyond the runway not less than 500 feet (150 m) . wide, centrally located about the extended centerline of the runway, and under the-control of the airport authorities. The clearway is expresso in terms of a clearway plane, extending from the end of the runway with an upward slope not exceeding 1„25 percent, above , which no object nor any terrain protrudes. Threshold lights, . however, may protrude above the plane if their height above the end • of the runway is 26 inches (66 cm) or less and if they are located to each ide of the runway. A clearway increases the allowable operatin takeoff weights of turbine' engine powered airplanes. For L _meet airplanes, the maximum usable length of clearway is less than ; 1,000 f e t (300 m). .,: i h. Disp1acel Threshold. A threshold not located at the approach end of - a runways a� Chap 3µ - .Chi Par -,, Pax Page 2 j rll i • TOWN OF CHAPEL HILL ��•3L 306 NORTH COL.UMI IA STREET _) 0) CHAPEL HILL. NORTH CAROLINA 27514 ' _ () •^ 1 1f 1 I OFFICE OF THE MAYOR Telephone (919) 929-1111 January 12, 1 183 Mr. Richard Whitted Chairman, Or nge County Board of Commissioners 106 E. Margaret Lane Hillsborough, 1. C. 27278 df • Dear ed: This is to y ou know that t he Chapel Hill Town Council last night appropriated $1 ,506 to support the Orange County Economic Development Commission. The Council will make a recommendation for a Chapel Hill representative on February 14. While the Council approved the proposal, Council Members had many concerns and instructed me to write you expressing those concerns so that you could convey them to the other Commissioners. There was considerable discussion before the Council agreed in a 7.� r , . to recommend a representative for appointment. Several Council Members noted that Orange County is already one of the fastest growing regions in the State and were hesitant to support any move that might spur even more growth in Chapel Hill at a more rapid rate. In discussing he Economic Development Commission, Council Members also clearly said that though they wanted to participate in exploring the possibilities for economic development, they did 251_421-1.ja,...guamit themselves to any r ceived plans. rThe Council, however, was also concerned about the existing economic discrepancies among individuals and groups in various parts of the county. It was largely a wish to work with the county in resolving these discrepancies tat gained the Council 's support. We are looking forward to seeing the work of this Commission and would like to thank you for the opportunity for being a part of it. Si cer, ly, / fos� L. Nassl h 6-yor, Town of Chapel Hill JLN:jas +l r ORANGE COUNTY BOARD OF COVIKESSIONEFS Action Agenda ACTION AGENDA ITEM ABSTRACT Item No. 4.-1(.) MEETING DATE February 7, 1983 Subject: Guidelines for Compiling the 1983-84 Service Program and Budget Department: County Manager I Public Hearing: yes X no • Attachment(s) : Information Contact: Yes County Manager's Office Phone Near: 732-8181 ext. 501 PURPOSE: To consider the calendar, guidelines, and forms for the budget process and direct the Manager in any policy positions the Board may wish to be reflected in the recommended budget. NEED: The Service Program and Budget Instruction Manual has been prepared in the same manner as last year to assist county departments and agencies in the preparation of their FY 1983-84 requests. As in the past, they will be projecting expenditures and revenues. Again this year, department heads will be asked to provide program performance data, which will be helpful in evaluating the cost effectiveness of departmental programs, Departments will be asked to justify all changes from current level budgeting. The calendar, while following much the same time table as last year, has been altered to allow another week for preparation of the preliminary budget. The budget work sessions for the Board are scheduled to span the period from May 16 thru June 10. Public hearings are scheduled as follows: March 28 - First public hearing on proposed use of Revenue Sharing June 7 - First public hearing on Budget Second public hearing on Revenue Sharing IMPACT: Board approval of the recommended calendar and forms, together with Board guidelines will insure a prompt start of the preparation of the 1983-84 budget, and thereby a timely completion of the budget process. RECOMMENDATION(S): As the Board decides. BUDGET CALENDAR - 2?�_' COMPLETION PERSON TASK _ DATE RESPONSIBLE 1. Distribute Budget Manual and Calendar to Board 2/7/83 County Manager 2. Issue Budget Guidelines; distribute Budget 2/11/83 County Manager Manual, Personnel printout, and 1/31/82 Revenue and Expense reports to Department Heads 3. Distribute value base information to Chapel-Hill 2/15/83 County Manager Carrboro Schools 4. Return to Personnel Office, Personnel printout 2/18/83 Department Heads with corrections noted. Submit new position requests to Personnel Office 5. Joint meeting with School Boards on Capital 2/21/83 County Manager/ Budget Projection Board of Commissione 6. Corrected Personnel Detail printout returned to 3/1/83 Personnel Director Department Heads 7. Report to Manager on last year's objectives 3/1/83 Department Heads 8. Receive departmental revenue up-date for current 3/11/83 Department Heads/ year and revenue estimate for upcoming year Agency Heads 9. Advertise Public Hearing on Revenue Sharing 3/14/83 County Manager 10. Submit to Manager, Revenue Estimates using 3/14/83 Finance Officer data through 2/28/83 11. Receive Departmental Operating and Capital 3/18/83 County Manager Budget requests 12. Hold Public Hearing on proposed use of Revenue 3/28/83 County Manager/ Sharing Board of Commissione 13. Receive Superintendents' Preliminary School 4/15/83 County Manager Budgets 14. Review Budget request with Department Heads, 4/1/83 thru County Manager Agencies Heads, and Fire Chiefs 4/15/83 15. Notify Department Heads of Manager's Budget 4/27/83 County Manager recommendations; compile Preliminary Budget 16. Submit Manager's Proposed Budget to Board 5/6/83 County Manager 17. iDecide Dates for Board Work Sessions with 5/17/83 County Manager/ Department Heads and Agencies on Proposed Board of Commissione Budget 18. Hold Budget Work Sessions 5/16/83 thru Board of Commissione 6/10/83 19. Hold Board Work Sessions with Schools Orange County 5/16/83 County Manager Chapel Hill-Carrboro 5/17/83 COMPLETION PERSON TASK DATE RESPONSIBLE 20. Advertise Public Hearing on Budget 5/25/83 County Manager 21. Hold First Public Hearing on Budget and 6/7/83 Board of CommissionE Second Public Hearing on Revenue Sharing 22, Complete revisions to Budget 6/10/83 County Manager 23. Hold Board Meeting to adopt Budget, Tax Levy 6/21/$3 Board of CommissionE and Resolution ORANGE COUNTY FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM FY FY FY FY FY 1983-84 1984-85 1985-86 1986-87 1987-88 TOTAL Category I (Constr., land & other structures) ^^Tax and records bldg. - attic enclosure (. Sanitation site acquisition & development 75,000 75,000 150,000 Water and sewer extension 55,000 55,000 55,000 55,000 55,000 275,000 Old courthouse, rooms & office 181,000 200,000 380,000 Health bldg. 260,001 260,000 Fencing - Public Works parking lot 9,000 9,000 Cedar Grove: Roof w/insulation 150,000 150,000 Gym flooring 13,000 13,000 Tile flooring 27,000 27,000 Sall field 14,000 14,000 Exterior lighting 23,000 23,000 Fencing 6,000 61000 Tennis court lighting 41 ,000 41,000 Reservoir development ($400,000) Handicap accessibility (elevators) 80,007 - - 80,00()- Total Category I 398,000 335,000 390,000 200,010 105,000 1,428,000 f Category II (furnishin s & equipment) - Cameras for jail 8,000 81000 Computer access to Chapel Hill 20,000 20,000 Burglar alarms - Recreation 5,000 5,000 Sanitation - container replacement 10,000 10,000 20,000 Garage equipment- 15,000 8,000 23,000 Recurring equip. & furniture replacements 20,000 20,000 20,000 20,000 20,000 100,000 , ` Computer terminals 9:000 9,000 9,000 9,000 9 000 45,000 Voter tabulating systems (5) 5,000 7,504_ 12,5Q0___ , 87,000 36,500 47000 29,000 34,000 233,500 Total Category II _..z,Category III vehicles) - Law Enforcement (5/yr.) 50,000 50,000 50,000 50,000 50,000 250,000 Administrative (8/yr.) 68,000 68,000 68,000 68,000 68,000 340,000 Ambulances 30,000 30,000 60,000 Tractor replacement (plus) 9,000 9,000 Total Category III 118,000 148,000 127,000 148,000 118,000 659,000 Grand Total 603,000 519;500 564,000 377,000 257,000 2,320,500 a ORANGE COY BOARD OF COMMISSIONERS Action Agerkd ACTION ACS ITEM ABSTRACT Item Ncx. j MEETING DATE February► 7, 1983 Subject: Report: Five Year Capital Improvements Plan tepartment: 10079-1157017-------' I Public H _a:eari) . its x _ _ no A - t(s : ciEcTi Contact: Yes County Manager's Office Phone Number: 732-8181 ext. 501 PURPCSE: To receive information on a tentative schedule of County capital improve- ments program over a five year period for budget and planning purposes. NEED: The Co cl ty was to prepare this projection in preparation for a joint meeting February 21 , 1983, with the two school boards per instructions from a previous joint meeting. Staff has developed the attached list by sury yinq each department. The list is tentative and subject to change biased on Board decision and subject to the availability. the Boa 0 indicating any additions or deletions, the process can begin to arrivi at a capital budget recommendation during the upcoming budget process nd provide staff guidance for compiling subsequent year projects. Based on an analysis of the past ten years the items in Category I projects are normally funded with bond issues or capital reserves. Category IT and III are usually funded from current operations. ImACT: Budgetary impact will depend upon the scene of programs finally adopted in July. ! prrnmmrmonr,n..,,, ORANGE COUNTY FIVE YEAR CAPITAL IMPROVEMENTS PROGRAM FY FY FY FY FY Category I Constr land & other structures) 1983-84 T984-85 1985-86 1986-87 1987-88 TOTAL . , Tax and records bldg. - attic enclosure Sanitation site acquisition & development Water and sewer extension 75,000 75,000 150,000 Old courthouse, rooms & office 55,000 55,000 55,000 55,000 55,000 275,000 Health bldg. 180,000 200,000 380,000 Fencing - Public Works parking lot 260,0()0 260,000 Cedar-Grove 9-,000 9;000 - - Roof Winsulation 150,000 Gyre flooring 73000 150,000 1 Tile flooring 73,000 Ball field 27,000 27,000 Exterior lighting 14,000 14,000 Fencing 23,000 23,000 Tennis court lighting 6,000 61000 Reservoir development ($400,00o) 41,000 41 ,000 Handicap accessibility (elevators) 80,00 3 Total Category I 80,000 _ -�--- 398,000 335tp0Q 390,000 2002000 105,000 l 428,000 Category II ;furnishings & equi vent - 0 Cameras for jail 8,000 Computer access to Chapel Hill 20,000 81000 Burglar alarms - Recreation 20,400 Sanitation - container replacement 10,000 51000 5100.9 Garage equipment 10,000 20,000 Recurring equip. & furniture replacements 15,000 81000 23,000 20,000 20,000 20,000 20,000 20,000 100,000 Computer dating s 97000 9,000 9,000 9,010 9,000 45,000 Voter tabulating systems (5) 5,040 7�0� Total Category II 12,500 87,000 3�0 4�0 29,000 34,000 233 500 a�,�III (vehicles) Law Enforcement (5/yr. ) 50,000 50,000 50,000 50,000 Administrative (8/yr.) 50,000 250 000 Ambulances 68,000 68,000 68,000 68,000 68,000 340,000 000 Tractor replacement (plus) 30, 30,000 60,000 Total Category III ----- 91000 3000 118,000 1481000 127,000 148,000 11 G59,000 Grand Total 603,000 519;500 564;000 377,000 257,000 2,320,500 - C r, ORANGE COUNTY BOARD OF COMMISSIONERS ` Action Agneda ACTION AGENDA ITEM ABSTRACT Item Na. P__ MEETING DATE_ February 7, 1983 Subject: Report on Community Development Block Grant Application Requirements/Regulations De artment: Communit ?Develo meat____ X no 1 Public Hearing: yes I ..� .,,.� AttachmentTiTr 7 Information Contact: Albert Kittrell phone Number: 732-8181 Ext.425 Purpose: To consider submitting a CDBG application for Fiscal Year 1983. Need: During the spring of 1982, the State (Department of Natural Resources and Commiinity Development) assumed administration responsibility of the CDBG program from the Federal Government. Numerous changes in the program Have resulted from the transfer. Impact: The County is in the third and final This is th most opportune time to considerrfadditionalwfunding. program. AN OVERVIEW: STATE OF NORTH CAROLINA COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION REQUIREMENTS STATE OF N.C. COMMUNITY DEVELOPMENT OBJECTIVES -Provide decent housing and a suitable living environment ad p expand-economic opportunities,M�pri nci pal ly for persons o low and moderate income. -Sipe maximum feasible priority to activities which will benefit low and moderate income families or aid in the prevention or elimination of slums or blight. -Eliminate community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where other financial resources are not available to meet s$ich needs. -Administer funds in a manner consistent with state policies and programs. Eligible GDBG Activities a. Acquisition of real property; b. Acquisition, construction, reconstruction of public works, facilities and site or other improvements; c. ode enforcement in deteriorated or deteriorating areas; d. clearance, demolition, removal and rehabilitation of buildings and improvements; e. moval of architectural barriers; f. T mporary housing relocation payments; g. Disposition of real property; h. Provision of public services; i . Payment of non-federal shares of federal grant-in-aid programs ; j . Payment of the cost of completing a project funded under Title 1 of the Housing Act of 1949; k. Relocation payments assistance for displaced individuals , families, businesses, organizations and farm operations; 1 . Panning activities; m. P yment of reasonable administrative costs associated with carrying ot community development activities; n. Assistance to public or private nonprofit organizations; o. Grants to neighborhood-based nonprofit entities; p. Activities necessary to develop a comprehensive community-wide energy use strategy; and q. Provision of assistance to private, for-profit entities necessary to carry out an economic development project. CDBG GRANT CATEGORIES -doMMUNITY REVITALIZATION PROJECTS Include activities in ►�hich a majority of funds will be used to improve, preserve •' r develop residential areas. Specific target areas must e designated, -ECONOMIC DEVELOPMENT PROJECTS Include activities in which a Majority of funds will be used to promote the creation or retention of jobs. -DEVELOPMENT PLANNING GRANTS Provided to local governments to help them develop projects that cari be considered for CDBG fund- iig in the future. -URGENT NEEDS/CONTINGENCY GRANTS Provided to help meet existing CID. needs that pose an immediate threat to the health and welfare of the community. COMMUNITY REVITALIZATION PROJECTS EXAMPLES OF ACTIVITIES: -dousing rehabilitation through loans and/or grants -Development of neighborhood parks -Property acquisition/disposition -Neighborhood public facilities THRESHOLD REQUIREMENTS A) 50% of CDBG funds must benefit low/mod income persons. B Applicant must have the capacity to administer a CDBG Program. FUNDING CYCLE -Applications are accepted annually, April 1983. FUNDING-LEVEL -Grants will not exceed $750,000. LOCAL OPTION -2O% of grant may finance local option activities. I. ECONOMIC DEVELOPMENT PROJECTS S ECIFICS: -New component of CMG. - esigned to benefit low/mod income persons. - esigned to complement local economic development efforts. -imphasis is on retention of jobs/expansion of existing Facilities to accomodate new jobs. --No speculative development. -Jobs must be firmly committed. - roviding low interest loans to local businesses for expansion, TH ESHOLD REQUIREMENTS -25% of funds must benefit low/mod income persons. -Activities with less than 50% low/mod benefit, private funds must match CDBG funds. -Private entity must demonstrate firm commitment. -Applicant must demonstrate no other funds are available. FUNDING CYCLE -Fiscal year 1983 grants will be awarded biannually, Feb.83/June 83. FUNDING LEVEL - ant can not exceed $750,000. LOCAL OPTION SYNOPSIS r Potential targe , areas for a Community Development Program in Orange County is the result of this study, as requested by Albert Kittrell , Director of Community Development for the Orange County Community Development Program. The study involv d a windshield survey of the entire County and a detailed windshield study of potential target areas in the townships. Additionally, 1980 Census of Population and Housing data were used to obtain information on the County and the 0 townships. Every township in Orange County was observed as a result of the survey. These townships are asp follows : 1 ) Bingham 2) Cedar Grove 3) Chapel Hill 4) Cheeks 5) Eno 6) Hillsborough 7) Little River As a result of sul-veying these townships several potential target areas were found. A detailed study was done on each target areas and a priority listing of the target areas were made acording to the magnitude of the community development needs . These target areas are listed as follows : 1 ) Councilville 2) Rencher Street 3) Cheeks/Miles 4) Rogers Road 5) Efland S 6) Efland C 7) Efland A 8) Colonial Hills 9) Byrdsville Councilville and Rencher Street Areas, which are located in Chapel Hill and Hillsborough Townships respectiely, are first and second on the list because of the highest degree of deteriorlted dwelling units and the magnitude of their community development needs (i ..e. trash dumping, inadequate bathroom facilities , poor roads AM and no water anti sewer facilities). The condition of housing in both areas ranges from slight to substantial rehabilitation with a higher percentage (6l'Y) of the units skewed to�substantial rehabilitation. Trash dumping (located in Councilville) and outdoor ba tl room facilities (located in Rencher Street Area) are not only problems that grate a blighting condition, but both problems could affect the health and safety of residents in the neighborhoods. Ccheeks/Miles anc Rogers Road, which are located in Cheeks and Chapel Hill township respectively, are third and fourth on the list because of the next highest degree of deteriorated dwelling units and the magnitude of CD needs, The problems in Cheeks/Miles and Rogers Road are similar to those problems in Councilville and Rencher Stret Area but to a lesser degree and magnitude. The three Efland areas, which are located in the Cheeks Townships , are ranked fifth, sixth and seventh on the list because their major problems are housing deterioration, no sewer facilities and poor streets. The condition of housing in these areas are not as deteriorated as the other areas discuss earlier. Also, there other CD needs do not impose an immediate hazard on the health of the residents. Colonial Hills and Byrdsville, which are located in Eno and Hillsborough townships are rated eight nd ninth because their major problem is housing deterioration. 'These two areas are motly consisted of permanent sited trailers that are deteriorating but not at a higher degree as the houses in other areas listed. All in all , the majority of the dwelling units in Orange County is either standard or in need of slight to moderate rehabilitation activities. Many substandard units are dispersed throughout the County (except for the target areas that were listed earlier). These target areas are concentrated communities that are in need of community development activities , 2 i ORAiZE: CGu�'r EO?i D OF CQ24ISSIONES Action Ass_rd Item No. /C3 AC'rioN resS'.Cftc'cr MG DATE February 7, 1983 Subject: AGRICULTURAL TASK FORCE IMPLEMENTATION COMMITTEE REPORT PLANNING Public Haring: yes K r A tc elt(5) : a) Proposed Farm Preserva- Information Contact: Susan Smith Lion Program Review; b) Recommendations of the ATF Implementation Committee , PhOr1°— NO s: 732-8181 EXT. 359 ytYBPCZ To provide the Board with a report on the activities of the Agricultural Task Force Implementation Committee and the status of the implementation of the proposed program. To request the Board to set a date in March for public hearing on the proposed program. PIED: To inform the Board and to obtain a directive from the Board regarding future Committee activities, The Program outlined in the Task Force Report and revised as the proposed farm preservation program for Orange County contains a number of provisions including: 1) less than use value assessment of farm property; 2) waiver of assessment or fee for water/sewer extensions; 3) mandatory public hearings on public projects and proposed use of eminent domain powers; 4) assessment of attorney's fees to plaintiffs in frivolous nuisance suits; 5) no loss of eligibility status in farmer to farmer land transfers of Participating bona fide farm units; 6) waiver of assessments on new farm structures; 7) ten and twenty year conservation agreements; and 8) adherence to SCS defined erosion control practices, among other provisions. Many of these proposed provisions of the Program will require amendment of the N.C. General Statutes. The Board may wish to consider drafting proposed legislation necessary to implement the proposed program for submittal to the General Assembly this year. IMPACT: Directive from the Board will guide Committee activities during the spring months. Holding a public hearing on the proposed program will provide input from Orange County citizens on the intent and provisions of the proposed program., RECOMMENDATION: Schedule a public hearing on the proposed program in March, 1983. I ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 ddao ar 04. 4P°44 atcol S k�� MEMO TO THE BOARD OF COUNTY COMMISSIONERS The incorrect version of the Proposed Orange County Farm Preservation Program was included in the agenda packet for February 7, 1983. The correct version is attached. For your information the major additions to the correct version are as follows: page 1 Findings of Pact Prime farmland is an irreplaceable physical and economic asset and resource of Orange County. page 2 Elig_bility and Status of Participation (section added) page 2 Proposed Program Features A. 1 Addition of third advantage page 3 A. 21 Addition of fourth advantage page 5 B. 1 Addition pf foi± h,-fifth and sixth advantages and eighth disadvan page 8 1). 1. Addition of third advantage page 9 Stat&ment of eligibility deleted and replaced with°Eligibility section on page 2 page 10 =.Additional Program Features and 11 Isec lion added) DRAFT 12/20/82 .,- ` PROPOSED 1/7/83 _ ORANGE COUNTY 1/14/83 FARM PRESERVATION PROGRAM FINDINGS OF FACT • Prime farmland is an irreplaceable physical and economic asset and resource of Orange County. • OrangeCounty has experienced a substantial:.inereas0in population as well as a large decrease in farmland since 1950. Such growth pressure is lik41y to continue in future decades. As a consequence, land prices and values have and will continue to escalate putting further economic pressure on County agriculture and increasing the cost of continued farm operations as well as acquisition of land for farm expansion. The encroa4hment of the non-farm population into farming areas will also increase the liklihood of nuisance complaints, vandalism, crop theft ;and dat4aage, crop and soil pollution, increased traffic and:othex impedi- ments to farm operations. . Major public projects proposed for Orange County will probably impact farm operations in the County directly through acquisition of farm prop- erty as well as indirectly by increasing the desireability of and access .bility to farming areas. These projects include the development of Seven Mile and Cane Creek Reservoirs; development of the Eno River State Park; construction of 1-40 and the southern By-pass of NC 54; and widening of 1-85. . Orange County's leading agricultural revenue producer, dairy farming, is concentrated in areas under increasing development pressure. Dairy- ing involves a large capital investment and, as such, it is more expen- sive to relocate such an operation in the face of development pressures. Poultry and egg operations are both potentially the subject of nuisance complaints from non-farm residents. . Inflation continues to place economic burdens on farmers in Orange County- POLICY OBJECTIVES 1. The problem of increasing tax burdens on agriculture should be alleviated. 2. The occurence of complaints and nuisance suits against farm operations should) be minimized. 3. The n gative impacts of proposed public projects on farming operations and o prime and locally important farmland should be minimized. 4. Relocation tion of farming operations due to non-farm development pressures should be minimized. 2 STATEMENT OF PURPOSE It is the purpose of the program to protect irreplaceable prime farmland from encroachment by and loss due to the development of such lands for residential and other uses and to minimize pressures for the conversion of prime and locally important farmland to other uses by provisions designed to: a) minimize land use conflicts between farms and residences and the incidence of nuisance suits b) eserve agricultural activity as a viable component of the local economy and an industry as of right c) efend the "right to farm" d) lleviate tax burdens on agricultural land e) minimize the conversion of prime farmland to other uses f) minimize the impact of the use of eminent domain for public projects on prime and locally important farmland and agricultural activity g) provide for the formation of Voluntary...Agricultural Districts h) provide for the establishment of an Agricultural Advisory Board ELIGIBILITY AND STATUS OF PARTICIPATION The programiis applicable to all bona fide farm tracts eligible for partial exclusion from ad valorem taxation under the N.0 Preferential Taxation Law (G.5. 105-277.2 - 105-277.7) . All proposed program features are voluntary in status of participation. Withdrawal from the program which disqualifies the applica t for continuation of benefits is subject to penalty. PROPOSED PROGRAM FEATURES A. MINIMIZE LAND USE CONFLICTS BETWEEN FARMS AND RESIDENCES AND REDUCE THE INCIDENCE OF NUISANCE SUITS APPROACHES: 1. Discpsure statement for all land transfers within 600 feet of all bona fide farm tracts and within one-half mile of all poultry, swine and dairy bona fide farm tracts informing purchasers of the preerred and pre-existing nature of the agricultural use of the adj fining tract. 3 ADVANTAGES: • folial written notification of prospective purchasers of norl-farm land of pre-existing farm uses in the area . possible use as evidence of plaintiff's awareness of farming opdration in nuisance suits . possible use in protecting bordering agricultural operations from subsequent regulation following eminent domain proceedings tolacquire land for water supply reservoirs DISADANTAGES: . potentially dissuasive to purchasers of rural laud 1 . difficulty in achieving compliance with administrative requirements prior to recordation of deeds and plats 2.: Discl4sure statement "flag" for all tracts within 600 feet of all bona fide farm tracts and within one-half mile of poultry, swine " and dairy bona fide farm tracts to be shown on the Orange County Land $ecords System. ADVANTAGES: . formal notification of prospective purchasers of non-farm land of1pre-existing farm uses in area . possible use in protecting bordering agricultural operations from subsequent regulation following eminent domain proceedings to ac uire land for water supply reservoirs daa source for analyzing agricultural areas and farming activity . relative to non-farm areas . data source for program participation analysis DISADAITAGES: . potentially dissuasive to purchasers of rural land . adsinistrative difficulties in getting information on-line and maintaining accuracy over time 3. Assessment of all reasonable attorney's fees of the defendant farm owner by th Court against the plaintiff in a frivolous nuisance suit. ADVANTAGES: . minimize incidences of forced reduction or sale of farming operation as a result of legal defense fees in nuisance cases . diincentive to frivolous nuisance suits DISADVANTAGES: . difficulty in establishing standards for determination of "frivolous" nuisance suits . pa sibl_e inconsistency of court application of provision 4 4. Establishment of voluntary agricultural districts composed of 640 contiguous acres of farmland based on a signed agreement to sustain agricultui e in the district. ADVANTAGE . volunt ry participation . formally established and delineated agricultural area . increased sense of community and cohesiveness of farm opera fors within district DISADVANTAGES: . administrative difficulties in establishing 640 contiguous acres of farmland . greater psychological value than actual retention of farmland • does not prevent conversion of farmland adjacent to district ;with.associated development pressure on farming activities S. Establishment of the Agricultural Advisory Board ADVANTAGES: . formal farming body responsible for review and recommendation of agricultural districts, program recommendation revisions, eminent domain actions and Major private developments • formal farming body responsible for holding public hearings on public projects and the use of eminent domain on agricultural lands visible farm. body, representative of participants in program, acting in advisory capacity to Board on agricultural issues DISADVAN AGES: . possible formm for farm factions rather than representative of entire Orange County farming population ▪ advisory body only B. ALLEVIATE BE PROBLEM OF INCREASING TAX BURDENS ON AGRICULTURAL ACTIVITY 1. Reduction in the use value assessment for taxation of 10% and 20% respectively in exchange for 10 and 20 year conservation agreements restricting non-farm development. S r ADVANTAGES: . allows farm operations to be taxed at less than use value assessment ' and be affor ed some tax relief . provides for a conservation agreement restricting non-farm development for a specified period of time in exchange for the additional tax relief . voluntary application means high acceptability and low cost to non- participants . acceptable trade off for "open space" and "maintaining the rural character" of Orange County . deferred taxes may be translated into lower agricultural product cost at the local lei el • voluntary p �' a' tici p ation and reasonable penalties for early withdrawal �� emphasizes the farmer's "right to farm" as well as the "right not to farm DISADVANTAGES: administrative complications in creating new classifications and eligibility . procedures f' r less than use value taxation . limited pens ties for early withdrawal from conservation agreement . does not prevent speculative "holding" of farm tracts for future non-farm development . minimal reli f from taxation . provision do s not address direct problems of non-farm development pressures . discriminator y benefit for the agricultural sector . lost tax revenue is likely to be retrieved through higher taxation of non- farm proper ies . possible im act on borrowing capacity due to reduced property value 2. Waiver of assessment for water and sewer extensions so long as no use is made of they extension by the bona fide farm tract owner . ADVANTAGES: ` • limits financial responsibility of non-beneficiary farmers in public utilities extension until conversion of property to non-farm use • may act as disincentive to non-farm development in farm. areas DISADVANTAGES: . exempts lar a tracts of land from assessment / • necessitates administrative procedures to recoup assessment when farmland is converted to non-farm use . possible permanent loss of assessment if no conversion over speci ied period of time -use value taxation not sub' 3. Immediate reapplication for present-use subject to the tree year roll-back period if the farm is sold to another indiv dual for farm use. ADVAN.TAG S: - • no loss of tax benefits to individual purchasing property for farm use as long as tract meets eligibility criteria • possile incentive to sale of farm for continued farm use by another owner DISADVAN AGES: . loss If tax revenue recovered through roll-back period . possi.ble negative impact on family farm through extension of benefits to commercial and, non-family farm operations 4. Exemption of new farm structures from property tax assessment ADVANTAGES: . tax b' nefit for farmers desiring to upgrade or expand operations • possible incentive to upgrading or expansion of farm operations pvss�.l PE g DISADVANTAGES: . may result in benefits for farms most able to expand and upgrade . no benefits for farmers not planning to upgrade or expand . loss .n tax revenues will likely be recovered through taxation of non-farm property 5. Waiver of penalty for a bona fide farm tract which is voluntarily withdrawn from the program in the case of a natural disaster ADVANTAGES: minimizes additional financial pressures on farmer experiencing financial pressures due to natural disaster I f . DISADVANTAGES: . loss of tax revenue will likely be recovered through non-farm property taxation . administrative difficulties in determining incidence of natural disa.s er C. MINIMIZE TR NEGATIVE IMPACTS OF PUBLIC PROJECTS ON FARM OPERATIONS AND FARMLAND <l. Waiver of assessment for water and sewer extensions so long as no use is made of the extension by the bona fide farm tract owner. ADVANTAGES: . no assessment of non-beneficiary farm tracts for public utilities extens!on until conversion of property to non-farm use . possible disincentive to non-farm area DISADVANTAGES: . loss of tax revenue recovered through assessment of non-farm property . possible administrative difficulties in recovering assessment following non-farm conversion of exempt property 2. Mandatory public hearings on the impact on agricultural activities of public and proposed use of eminent domain to acquire farm land ADVANTAGE: . forum f eminent domain imput on impact of public projects and proposed use of eminent domain on agricultural activity DISADVANTAGES: . lengthy process which may not have substantial impact on decision- making process . final outcome of public hearings is advisory in nature only 3. Establishment of the Agricultural Advisory Board i . ' 8 ADVANTAGES: . formal body charged with reviewing and making recommendations to the Board of County Commissioners on public projects and proposed use of eminent domain powers . formal body responsible for holding public hearings DISADVANTAGES: . advisory capacity only . possible factionalism within body . may act in a manner which would not facilitate the decision-making process D. MINIMIZE THE RELOCATION OF FARMING OPERATIONS DUE TO NON-FARM DEVELOPMENT PRESSURES I. Disclosure stallement for all land transfers within 600 feet of all bona fide farm tracts and within one-half mile of all poultry, swine and dairy bona fide farm tracts informing purchasers of the preferred and pre-existing nature of the agricultural use of the adjoining tract. ADVANTAGES: . disclosure stet ment provides public notification to all purchasers of non-farm land o pre-existing farm use in area . possible use as evidence of plaintiff's awareness of farm use in nuisance suits . possible use inlprotecting bordering agricultural operations from sub- sequent regulation following eminent domain proceedings to acquire land in water supplylreservoirs DISADVANTAGES: . administrative difficulties in obtaining compliance with requirement prior to recordation of deeds and plats . may not carry su1stantial weight as evidence in nuisance suit 2. Assessment of a 1 reasonable attorney's fees of the defendant farmowner by the Court against the plaintiff in a frivolous nuisance suit. ADVANTAGES: . minimizes financial liability of defendant farmer in nuisance suits and possible forced reduction or sale of farming operation to cover defense fees 9 . possible disincentive to frivolous nuisance suits DISADVAN GES: ▪ difficulty in establishing criteria for defining a frivolous suit . possile lack of uniformity in court application of requirement 3. Mandatiary public hearings on the impact on agricultural activities of publi,i projects and proposed use of eminent domain to acquire farmland ADVANTAGES: . provides for formal public forum for input on public projects and the use of eminent domain powers which may disrupt farming operations DISADVANTIAGES: . lengthiy process may not have substantial weight in decision-making process . final utcome of public hearing is advisory in nature only 4. Establ'shment of voluntary agricultural districts composed of 640 acres of contiguous farmland based on a signed agreement to sustain agriculture in the district. ADVANTAGES: . formal body established demonstrating the preferred and pre-existing agricultural use of area . stimulate sense of community and cohensiveness among participating farmers DISADVANTAGES: . does not prevent conversion of adjacent areas to non-farm uses nor minimize non-farm development pressures . greater psychological value than actual retention of farmland 10 ADDITIONAL P OGRAM FEATURES A. PROVIDE FOR LIMITED NON-FARM DEVELOPMENT OF BONA FIDE FARM TRACT APPROACHES: 1. Creation of three lots meeting Oraange County Subdivision and caning Ordinances standards and exempt from the conservation agreement is permitted provided that the qualifying tract re-- uains eligible for the program. 1 ADVANTAGES: . provides for subdivision of a portion of the tract for non- farm use by family members and employees without penalty • Eirovides for sale of subdivided property to augment revenues from agrictitural production allows for sale of unproductive land for non-farm purposes • DISADVAN. AGES: . aximum number of lots permitted may not agree with need or dapacity for subdivision of tract. • possible- administrative complication if further subdivision occurs on subdivided lots B. 'ENCOURAGE GOOD FARM..„MANAGEMENT PRACTICES APPROACHES: 1. Certification of the bona fide tact as being composed of at least 2/3 "prime" or "locally important" farmland l ADVANTAGES: recognizes a practical limitation to participation in the program emphasizes protection and preservation of the County's best farm- . land DISADVANTAGES: • soils capability may not reflect farm management practices employed • possible administrative complications in providing for and assuring certification by competent agency-. 2. Development and adherence of the participating bona fide farm tract to SCS defined erosion control practices applied to "critical areas". ADVANTAGES: • pro1rides for employment of good farm management practices to address erosion and sedimentation control and maintenance of soils productivity . emphasizes responsibility of farmer for good farm management in exchange for program benefits DISADVAITAGES: • poslllible failure of compliance of farm operation with provision over tim • possible lack of technical expertise by farm operator . admilnistrative enforcement problem . lack of clear definition of "critical area" and acceptable erosion control practices A f 12 REQUIRED LEGISLATION Many of the prop sed provisions can be established through local legislation; others will require general enabling legislation authorized by the N. C. General Assembly. GENERAL ENABLING LEGISLATION Those provisions requiring general enabling legislation include: I a) classification and taxation of farm property for assessment at less than present use value and/or waiver of assessment b) assessment of attorney's fees to the plaintiffs in frivolous nuisance suits LOCAL LEGISLATION1 Those provisionsr quiring local legislation include: a) waiver of assessment for water and sewer extensions b) disclosure statements for all land transfers on tracts within 600 feet of all bona fide farm tracts and within one-half mile oflall poultry, swine or dairy bona fide farm tracts tier ORANGE COUNTY PLANNING DEPARTMENT HILLSBOROUGH NORTH CAROLINA 27278 - bytl9 •f Eta i L : M ' RECOMMENDATIONS OF 'iB AGRICULTURAL TASK FORCE IMPLEMENTATION COMMITTEE In 1979 the Board of County Commissioners formed the Agricultural Task Force with the charge to prepare a report to the Commissioners on the state of agriculture in Orange County as supporting information for development of the County's Land Use Plan. The Task Force presented its report Preserving Our Farms: Final. Re:- .•rt of the Oran-e Count A- icultural Task Force in 1981. The Board of County Commissioners approved the Report in principle and by official action in 1982 created the Implementation Committee of the Agricultural Task Force. The recom mendations of the Implementation Committee to the Board of County Commissioners follow: • That the Board of County Commissioners establish a policy or policies directed at the protection and preservation of agricultural lands and ac- tivities in Orange County. . That the Board of County Commissioners consider a farm preservation program for Orange County to be effective county--wide. . That the Board of County Commissioners hold a public hearing on the provisions of the farm preservation program to Orange County to obtain citizen input on the proposed program. . That the Board of County Commissioners contract for professional legislative drafting services to draft a local ordinance implementing the program, as well as the legislative changes required by the proposed program. .. That the Board of County Commissioners pursue this matter in the General Assembly to generate support and obtain approval of the legislative changes necessary to implement the proposed program. . That the Board of County Commissioners approve the farm preservation program in concept and adopt an ordinance to implement the program. • •