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HomeMy WebLinkAboutAgenda - 03-07-1983 ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS REGULAR MEETING 10:00 A.M. , MONDAY MARCH 7, 19831 COUNTY COMMISSIONERS ROOM ORANGE COUNTYICOURTHOUSE HILLSBOROUGH, NORTH CAROLINA A. BOARD CON NTS B. AUDIENCE COMMENTS 1. Matters on the printed agenda 2. Matteis not on the printed agenda C. MINUTES.. .. . . . .January 24, February 7, 15, 21, 1983 D BOARD DECISIONS 1. Continuation of Public Hearing to receive Planning Board's recommendatiox on C1Ass A Special Use Permit for the Timbers 2. Consideration of Class A Special Use 'Permit Modification for the Timbers 3. Land Use Plan Amendment - James Rae Freeland 4. Rezoning request - James Rae Freeland 5. Non-Domestic -- Wild Animal Registration 6. Joint Planning Agreement 7. Court Facilities recommendation 8. Request to close abandoned road 9. Tax refunds/releases 10. Equalization and Review Board 11. Housing Rehabilitation Contract 12. Community Development Target Area 13: Appointments 14. RSVP Action Grant Application 15. JOCCA Vehicle Lease 16. Department on Aging Service Donation Guide and Collection Procedure 17. Alarm - 911 18. Orange-Person-Chatham Substance Abuse Agreement 19. Sheriff Department salary request 20. Budget Amendments E. REPORTS 1. Jail 1 spection Report 2. NACo egislative Conference .. ;4;, ,")7,,I } 1. ...°MINUTES 1 ?p MARCH 7, 1983 1. T. The Orange County Board of Commissioners met in regular session on Monday, 3, March 7, 1983 at 10:00 A.M. in the Commissioners' Room, Orange County Courthouse, ?. Hillsborough, North Carolina. ). Commissioners present: Richard E. Whitted, Chair and Commissioners Ben Lloyd, L. Shirley E. Marshall, Norman Walker and Don Willhoit. ?. BOARD. COMMENTS 3. Commissioner Whitted said that the Board needed to rearrange the order of 4.. the Agenda to accommodate those persons present. There were no other comments from _ 5. the Board. 6. B-1 AUDIENCE COMMENTS - Matters On The Printed Agenda Commissioner Whitted said that persons in the audience would be given a chance • to make comments about matters on the printed agenda. 9. There were no comments from the Board or the audience regarding matters not D. on the printed agenda. Y. C. MINUTES Commissioner Willhoit moved, seconded by Commissioner Marshall to approve the ▪ minutes of January 24, 1983 as corrected, VOTE: Ayes,5; noes, O. . Commissioner Willhoit moved, seconded by Commissioner Marshall to approve the I . minutes of February 7, 1983, as submitted. VOTE: Ayes, 5; noes, O. 6. Consideration of the minutes of February 15 and February 21, 1983 was delayed. 7. D-1 CONTINUATION OF PUBLIC HEARING TO RECEIVE PLANNING BOARD'S RECOMMENDATION ON CLASS A SPECIAL USE PERMIT FOR THE TIMBERS 8. Commissioner Whitted said that the Public Heating was continued to receive 9• evidence anda recommendation from the Planning,Board. Mr. Marvin Collins, Planning 10. Director, submitted the Planning Board's recommendation to the Board of Commissioners. 11. Mr. Collins was sworn at the first Public Hearing held on January 24, 1983. 12. Mr. Collins reported that the Planning Board met and considered Mr. Cates' request 13. for revision to The Timhers; he said the Planning Board's recommendation is approval 04.. of the request with nine conditions. (See pages..6;1 3 of this minute book for the 35* nine conditions attached to and part of these minutes.) Mr. Cates at the first 36.. Public Hearing indicated that he could comply with the nine conditions of the 37. Planning Board. Commissioner Marshall asked how the Board would enforce the 380 completion of the pond by June 1, 1983. Mr. Collins said the Planning Staff makes 39. Ito_ • i.v; - periodic inspections of the sites to make sure Mr. Cates is on schedule with his project. Mr. Collins stated no certificates of occupancy would be given and if Mr. Cates ran into some problems with the June 1, 1983 deadline, the Planning Board/Staff could always come back to the Commissioners and ask for an extension /. of time. With no other questions, Commissioner Whitted declared adjourned the j, Public Hearing on the Amendment and Addition to The Timbers Planned Development ). Rezoning and Special Use Permit. D-2 Consideration of Class A Special Use Permit Modification for The Timbers ). Commissioner Lloyd moved, seconded by Commissioner Walker to approve the Amendment and Modification to the Class A Special Use Permit based on the Findings 1-. of Fact and evidence presented at the Public Hearing (previously cited). I ›. Mr. Cates informed the Board that while construction was ahead of schedule on j, all other aspects, weather conditions could affect the construction of the pond. VOTE: Ayes, 5; noes, O. B. D-3 Land Use Plan Amendment - James Rae Freeland Mr. Collins told the Board that Mr. Freeland requested an Amendment to the ), Land Use Plan. Mr. Freeland has asked that the Land Use Plan be amended to include L. 149.3 acres tract in Hillsborough Township from Twenty year Transition and Rural . Residential to Ten Year Transition. (See pages 'of this book.) With this amendment the density would increase from one unit per acre to four units per acre. �. 6jCommi.ssioner Walker wanted to make sure there would be some provision for public 5, water and sewer facilities; not necessarily city water and sewer facilities. 6. Mr. Collins told the Board that Mr. Freeland's proposal is to serve approximately 125 7, units using a Package Treatment Plant for sewage disposal. Mr. Collins further B. stated that the Planning Staff and Planning Board would like to see Mr. Freeland g. connect to the City of Hillsborough's system during the development process. 0. Commissioner Willhoit noted that the phasing out process was not addressed in the 1. Agenda Abstract. Mr. Collins responded that the maximum capacity for this type of 2. treatment plant is approximately 125 units. In order for Mr. Freeland to add more 43. units, he would need another treatment plant or connect with the City of Hillsborough. ,. Mr. Collins stated that Mr. Freeland also has properties on the north side of ;5, the railroad within the Commercial Activity Node which he proposes for commercial 15. development. At the time the property on the north side is developed and sewer 17. extended for the development, extend the lines to the residential development. The s$„ sewer lines that serve the residential development would be carried to the northern 19, part of the southern track so that the sewer extension would only be a short distance. E0. H' 70 3. This is a feasible way to provide for residential development initially and over 7• a long term provide for connection to the 'Hillsborough sewer treatment system. 5. Commissioner Willhoit asked "how is that provided for over the long term?" Mr. 7. Collins responded that it could be controlled through the subdivision process; B. Mr. Freeland would at some point in time, as development occurs, have to make 9. provisions to connect to the Hillsborough system. As his property to the north, 0. which he wants to develop for commercial purposes, is developed he will look to 1. the feasibility of extending the sewer at that time. Commissioner Willhoit asked 2. if the Board received a sketch or plan showing how Mr. Freeland plans to develop 3. it. Commissioner Willhoit also asked if there had been any comment from the 1{. Town of Hillsborough about the municipal services that should be provided during Jr. that period of time. Mr. Collins responded that the Town is primarily concerned 6• with whether or not they will be able to provide sufficient water to meet all. of 7. the needs of the professional developers, The Town sees no problem with connecting 8. the sewer other than the financial aspect of it. The Town of Hillsborough does not 9. want to pay for extending the sewer lines to service Mr. Freeland's development. /q. Mr. Freeland would like to be able to phase this development in such a manner that 1. ha could provide adequate disposal methods. Mr. Collins described the flow of the 2. sewer lines to the Board. The lay-out of the sewer lines makes it feasible to !3. connect with the Town of Hillsborough's sewer system when necessary. Commissioner Marshall asked 1f there was a possibility:of several treatment 15. plants to serve individual residential developments in this area. .6. Commissioner Whitted said when "specific development plans" come before the 7. Board that would be the time "to be specific as to when municipal services ought `8. to be available." 9. Commissioner Lloyd moved, seconded by Commissioner Walker, to approve the 30. Land Use Plan Amendment requested by James Has Freeland for 149.3 acres in 31. Hillsborough Township with all the conditions of the Planning Board and Staff. 32. VOTE: Ayes, 5; noes 0. 33. D-4 Rezoning - R-1 to R-4 34. Marvin Collins said the Planning Staff recommends approval of rezoning the 35. southernmost ten (10) acres from R 1 to R-4. The reasons for requesting that 36■ particular area be rezoned are two (2): 1) the way the property is being released 37. in the financing arrangements; and, 2) water access is across 86 at Joppa Oaks, 38. 39. l.0. 1. 1 The Board asked Mr. Collins if, by public water and sewer he meant to include !• a package treatment plant. He replied yes, since it would serve a large number of ►. people. He posed the question for the County Attorney, Mr. Gledhill, if the '. Board "could approve the rezoning subject to the provision of Public Water and Sewer." ). Mr. Collins explained his reasons for the question thusly: That such i. conditions are applied during the development process, through the Subdivision }. Ordinance Procedures, and not tied to the rezoning. Mr. Gledhill concurred with 1. that interpretation. Commissioner Walker moved to approve the rezoning for R-1 to R-4 provided public water and sewer are provided during the development process. Mr. Gledhill I.• reminded the Board it could approve or not approve the rezoning it could not i• place conditions in there. ?• Commissioner Walker moved to approve the rezoning of the ten acres owned in • Hillsborough township by Mr. Freeland from R-1 to R-4, seconded by .Commissioner Lloyd. VOTE: Ayes, 5;:.noes; D- D-5 Wild Animal Registration i. Commissioner Whitted moved, seconded by Commissioner Marshall to approve • the County Manager's recommendations submitted at the February 15, 1983 Board meeting. 3. The Board discussed at length the issue of Wild, Non-domestic or Exotic Animals; areas covered were ban as opposed to registration, grandfathering of existing animals, and USDA. jurisdiction. Commissioner Marshall said she would like to have an Ordinance drawn up banning such animals for comparison.with other ordinances, i.e_ permitting/regulating. • Commissioner Willhoit said he would like an ordinance,modelled on the St. • Louis ordinance, drawn up by the end of March grandfathering those animals that O. are registered and addressing the issues of licensing, insurance, responsibility 1. for recapturing animals and prohibiting commercial activity. 2. Commissioner Walker suggested an ordinance be drawn up regulating such 3. animals and following the public zoo guidelines; that the owners be properly 1.. trained; that there be no trading, no breeding, no selling for profit; the handler ,5. be trained; cages be inspected monthly; owners be equipped with a tranquilizer gun 16. and a gun to kill if necessary.. 17. Commissioner Walker called the Question. ►a. 99. 1•a. 2 6 C Commissioner Willhoit moved to amend the Motion that instead of a ban in 120 days that it be for the life of the registered animal. Motion died for • lack of second. Commissioner Whitted's original Motion. VOTE: Ayes, 2 (Commissioners Marshall • and Whitted); noes, 3 (Commissioners Lloyd, Walker and Willhoit). Motion failed. Commissioner Willhoit moved approval of the second reading of the Resolution on Non-Domestic Wild Animals in Orange County, seconded by Commissioner Lloyd. . The Board discussed registration penalties and advertising for public awareness. VOTE: Ayes, 3 (Commissioners Lloyd, Walker and Willhoit); noes, 2 1. Commissioners Marshall. and Whitted). By consensus the Board agreed on the following categories of non-domestic 1 animals to be registered. They are as follow: I. Felines - other than domestic house cats. 2. Non-human primates 4. Waives 3. Bears, all species 5. Coyotes 6. Reptiles-poisonous, cYiishing..and. giant ). The Board, by consensus, agreed to assess a Civil penalty of $50 per animal per day for an owner failing to register his/her non-domestic wild animals. rr Commissioner Whitted moved approval of the Civil penalty, seconded by Commissioner Willhoit. VOTE: Ayes, 3 (Commissioners Marshall, Whitted and Willhoit); . noes, 2 (Commissioners Lloyd and Walker). . Commissioner Willhoit moved to request the County Manager to prepare a draft Ordinance providing for the "grandfathering" for the life of those animals which are registered, proper regulations, caging requirements using the St. Louis Ordinance as a guideline. The caging requirements should follow the American Zoological Society's guidelines, seconded by Commissioner Marshall. Commissioner �. Marshall asked that the Motion be amended to .include having two Ordinances drawn L. to compare with others: One showing the complete ban, and one showing the 7. complete ban with the "grandfathering" of the animals that are registered and 3. the last would regulate the ownership of non-domestic wild animals in Orange County with no ban. VOTE: Ayes, 5; noes, 0. ,, Attorney Robert Mahler representing Ms. Lynn Mordock, an Orange County resident, g. stated that he would like to see an Ordinance that provides safety for the people 7. and ensuring the owners are responsible citizens. 8, Mr. Stephenson, an Orange County resident, stated he would like to see an 9. Ordinance requiring owners obtain liability insurance. The Board recessed for lunch and resumed deliberations with all members present. D-8 Re.uest to Close A Portion of Old Cedar Grove Road Attorney Mike Parker, representing Mr. Joseph W. Garrett, Petitioner, described • to the Board the portion of Old Cedar Grove Road that is abandoned. Commissioner • Walker moved to schedule a Public Hearing on the intent to close the abandoned . portion of Old Cedar Grove Road for May 2, 1983 at 10:00 a.m., seconded by • Commissioner Lloyd. VOTE: Ayes, 5; noes, 0. • ;• D-6 Joint Planning Agreement It is the recommendation and Motion of Commissioner Wilihoit to adopt the • Joint Planning Agreement (See pages ..g" €: this book for Joint Planning Agreement) • in principle with two modifications, seconded by Commissioner Marshall: One to • include OWASA as a non-voting, ex-officio member of the Joint Planning Committee; • and change the courtesy review to joint approval by the County and Town(s) in the • Joint Planning Agreement. Commissioner Walker moved a substitute Motion to exclude theiseccind modification, seconded by Commissioner Lloyd. VOTE: Ayes, 2 (Commissioners Lloyd and Walker); • noes, 3 (Commissioners Marshall, Whitted, Willhoit). Commissioners Whitted restated Commissioner Willhoit's original Motion. ?. VOTE: Ayes, 3 (Commissioners Marshall, Whitted and Willhoit); noes, 2 (Commissioners 3. Lloyd and Walker). Commissioner Willhoit moved the Joint Planning Agreement be modified to • reflect the current wording of the County Zoning Ordinance, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, O. 1. D--7 Court Facilities Mr. Thompson, County Manager summarized the three recommendations for expansion of County provided Court facilities. They are as follow: 1. Agree to plan now for the eventual building of a Courthouse Annex and 1. consider a timetable and amount to be annually set aside per year for the construction 2. 2. Approve renovation of the Old Courthouse as an interim measure for 3. court's use. ({. 3. Authorize County Manager to secure technical assistance to develop a 5. construction plan and budget for the renovation -- meeting conditions worked out 6. with the Town of Hillsborough and the North Carolina Department of Archives. 7. Judge Battle was present and stated he is in agreement with County Manager's 8. recommendations and would like for the Board to consider building a Courthouse >q• Annex to meet future needs of the Court. 0. 2. 3. 4. Commissioner Walker moved to accept the County Manager's recommendations, 5. seconded by Commissioner Lloyd. 6. Commissioner Willhoit offered a substitute Motion that the Board proceed 7. with the renovation of the Old Courthouse according to the plan already approved 8. which includes providing courtroom space, furniture and air conditioning in that 9. facility, seconded by Commissioner Whitted. VOTE: Ayes, 5; noes, 0. 10. Commissioner Wilihoit would like to authorize the County-Manager to proceed 11. with implementing the above Motion and to review the proposal submitted by 12. Jim Webb. 13. D-9 Tax Refund/Releases '114.. Kermit Lloyd, Tax Supervisor, summarized each request. (See pages of 115. this book or Tax Refund/Release summary.) 16. ALICE L. CALDWELL: Commissioner Wilihoit moved to approve the tax refund 17. for Alice L. Caldwell in the amount of $38.54, seconded by Commissioner Lloyd. 118. VOTE: Ayes, 5; noes, O. 19. LEO THOMAS BARBER and SHANNON ST. JOHN: Commissioner Willhoit move to approve 20. the tax refund in the amount of $49.73 and tax release in the amount of $5.14 for 21. Leo Thomas Barber and Shannon St. John, seconded by Commissioner Marshall. VOTE: ` 22. Ayes, 5; noes, 0. 23. JOHNNIE T. JOHNSON-JOHNSON "66": Commissioner Willhoit moved to approve the 24. tax refund for Johnie T. Johnson in the amount of $68.64, seconded by Commissioner 25. Walker. VOTE: Ayes, 5; noes, 0. 26. J.R. and MARIE DEGRAFFENREIDT: Commissioner Walker moved to approve the 27. tax refund in the amount of $244.54 and tax release in the amount of $53.97, for 1 28. 3. H. and Marie Degraffenreidt, seconded by Commissioner Lloyd. VOTE: Ayes, 5; 29. noes, O. 30. JAMES E. PARRISH: Commissioner Willhoit'moved to approve the tax refund 31. for James E. Parrish in the amount of $60.24, seconded by Commissioner Marshall. 32. VOTE: Ayes, 5; noes, 0. 33. REV. JOHN FRANCIS O'CONNOR, JR..: Commissioner Willhoit moved to approve the 34, tax refund in the amount of $62.67 for Rev. John Francis O'Conuer, Jr., seconded 35. by Commissioner Walker. VOTE: Ayes, 5; noes, 0. 36. ANITA LYNN WASRAM: Commissioner Willhoit moved to approve the tax refund in 37. the amount of $27.34 for Anita Lynn Washam, seconded by Commissioner Walker. VOTE: 38. Ayes, 5; noes, D. 39. I.0. JULIOUS MOORE and BERTHA M. BALDWIN: Commissioner Willhoit moved to approve the tax refund in the amount of $17.53 for Julious Moore. and Bertha M. Baldwin, seconded by Commissioner Lloyd. VOTE: Ayes, 5; noes, 0. • CARLTON WILLIAM and DEBRA LYNN F. K. MERRITT: Commissioner Walker moved to • approved the tax refund in the amount of $99.98 for Carlton William and Debra Lynn . F.K. Merritt, seconded by Commissioner Lloyd. VOTE: Ayes, 5; noes, O. . JAMES 0.. and SUE M. LEFTWICH: Commissioner Walker moved to approve the tax i• refund in the amount of $17.53 for James O. and Sue M. Leftwich, seconded by ▪ Commissioner Lloyd. VOTE: Ayes, 5; noes, O. JAMES P. and BARLENE C. GOGAN: Commissioner Walker moved to approve the tax • refund in the amount of $48.62 for James P. and Marlene C. Cogan, seconded by Commissioner Whitted. VOTE: Ayes, 5; noes, 0. • HENRY S. and CAROLYN H. COLE: Commissioner Walker moved to approve the tax • refund in the amount of $19.68 for Henry S. and Carolyn H. Cole, seconded by • Commissioner Lloyd. VOTE: Ayes, 5; noes, O. DALLAS PINNIX and LUCY P. DAVE: Commissioner Walker moved to approve the tax ;• refund in the amount of $7.60 for Dallas PinniX and Lucy P. Daye, seconded by • Commissioner Lloyd. VOTE: Ayes, 5; noes, 0. • D--10 Board of Equalization and Review The Board adopted a Resolution (see pages44f411& this book for Resolution) • establishing a special Board of Equalization and Review consisting of three members • beginning with date of appointment and ending on June 30, 1983. This special Board • will need to meet four (4) times during the year and hear approximately 50 appeals. • The creation of the special Board will relieve the Board of Commissioners of the • responsibility to hear tax appeals. Commissioner Walker moved to adopt the Resolution establishing a Special • Board of Equalization and Review, seconded by Commissioner Lloyd. VOTE: Ayes, 5; • noes, O. • D-11 Housing Rehab Contract Award • Commissioner Marshall moved to approve the low bids of two (2) Housing Rehab • Contracts to A and R Home Repairs for unit 7 in the amount of $8,734.00; to Eugene Morrow for unit 106 in the amount of $13,000,00, seconded by Commissioner 3• Whitted. VOTE: Ayes, 5; noes, O. (For complete bid results see pages 6542-SS ,f • this minute book.) i, F„ • I. S-wC` No 1 D-12 Community Development Target Area Commissioner Willhoit moved to approve the Community Development's recommendations, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, O. (See pages`51 S16f this book for those recommendations.) D-14 RSVP Action Grant Application Commissioner Marshall moved to approve the RSVP Action Grant Application, ▪ seconded by Commissioner Willhoit. VOTE: Ayes, 5; noes, O. D-15 Aging -- Transportation Commissioner Marshall moved to approve the Aging Transportation Agreement, seconded by Commissioner Willhoit. VOTE: Ayes, 5; noes, 0. • D-l6 Approval of the Department On Aging Service Donation Guide and Collection Procedure Commissioner Marshall moved to approve the recommendations of the Senior • Citizens Board and Department On Aging, seconded by Commissioner Willhoit. • VOTE: Ayes, 5; noes, O. D-19 Sheriff Department Salary Increase Request • Sheriff Lindy Pendergrass gave a brief report to the Board providing details for this request. (For details of request see pages5 2 of this Minute Book.) • Commissioner Willhoit moved to approve Sheriff's recommendation of conducting a "Pay Classification Study.." Commissioner Wilihoit's Motion died for lack of • second; however, the Board, by consensus, directed the County Manager and Personnel Director to conduct a Pay Classification Study and return to the Board. • E-1 Jail Inspection Report Sheriff Pendergrass responded to the Jail Inspection Report conducted by the North Carolina Department of Human Resources. (For details of Jail Inspection see pages5 'Slbf this Minute Book.) D--17 Alarm Monitoring - 911 - • Emergency Management Services (EMS) Director, Bobby Baker, gave the Board • three (3) recommendations for Orange County's Alarm Monitoring System. (See pages ,• 2V 5}4of this Minute Book for details of recommendations.) County Attorney, Geoffrey Gledhill, suggested that Orange County no longer continue the fire and intrusion monitoring by Orange County Communications Center • due to possible County liability associated with providing this service to the public. • Commissioner Whitted moved to approve Orange County continue this service 'n for 12 months with good insurance coverage and have a written hold harmless 1 ■ agreement with a private company providing equipment with a charge and the County provide personnel at no charge to County residents, seconded by • Commissioner Marshall. VOTE: Ayes, 5; noes, 0. D-18 Oran:e-Person-Chatham Substance Abuse Agreement Commissioner Marshall moved to approve the Substance Abuse Agreement as amended, seconded by Commissioner Whitted. (See gages 6 55 this Book for • the Agreement.) VOTE: Ayes, 5; noes, 0. D-20 Budget Amendments Commissioner Walker moved to approve the Budget Amendments, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, 0. (See pages ST5'"moo this Book ▪ for Amendments.) D-13 Appointments HEALTH BOARD: Commissioner Willhoit moved to appoint Ruth A. Royster to ▪ fill the unexpired term of James Boyd, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, O. RECREATION ADVISORY COUNCIL: Commissioner Willhoit moved to appoint Allen Bolick, seconded by Commissioner Marshall. VOTE: Ayes, 5; noes, 0. The Board asked for further recommendations or further advertising before • filling the second vacancy (representative from Bingham Township) on the • Recreation Advisory Council. YOUTH SERVICES NEEDS TASK FORCE: Commissioner Marshall moved to appoint Lisa . Gilland, .seconded by Commissioner Willhoit. VOTE: Ayes, 5; noes, 0. • HILLSBOROUGH PLANNING BOARD: Commissioner Marshall moved that Ronald Wagner be reappointed to the Hillsborough Planning Board, seconded by Commissioner Lloyd. • VOTE: Ayes, 5; noes, O. NURSING HOME ADVISORY COUNCIL: Tabled until April 5, 1983 Board of Commissioners . meeting. COMMISSION FOR WOMEN: Tabled until the April 5, 1983 Board of Commissioners . meeting. ;. MEBANE BOARD OF ADJUSTMENTS: No applicants have been received. INDUSTRIAL FACILITIES AND POLLUTION CONTROL AUTHORITY: Commissioner Willhoit moved to reappoint John Gastineau, seconded by Commissioner Marshall. VOTE: i. Ayes, 5; noes, O. . ORANGE COUNTY ECONOMIC DEVELOPMENT: The Board noted that the Town of Hillsborougl i. recommends Fred Cates; The Town of Chapel Hill recommends Dennis Howell; The Town ►. of Carrboro recommends Norman Weatherby; the Chamber of Commerce recommends ?t=u Richard Sharpless. Commissioners recommended those persons whom they felt should be included in the final list of nominees for this Commission. Commissioner Willhoit recommended John McKee; Commissioner Marshall recommended Peggy McCarthy, Moses Carey and Pat Crawford; Commissioner Walker recommended John Gastineau; Commissioner Whitted recommended Elaine Parker and Ed Bergman while Commissioner Lloyd recommended George Johnson and added that there was one other person he would like considered who had not submitted a resume, Turner Forrest. As per Commissioner Lloyd's request, recommendations for interviews will remain open until the Board's next meeting on ; March 15, 1983, 7:30 P.M., Chapel Hill, NC. Commissioner Walker requested the County Manager draw up an interview structure , or guidelines for the Board of Commissioners to follow while interviewing for the , Orange County Economic Development Commission. E'-2 MACo Legislative Conference By consensus, the Board agreed to table this..report. With no further business to come before the Board, it adjourned by consensus. Richard E. Whitted, Chair Sharon E. Allison Acting Clerk If O • • • s a • • • • INDEX MARCH 7, 1983 AGENDA ITEM AND TOPIC ABSTRACT PAGE PAGES D-1 Pub. Hrg. Cont'd (The Timbers) None D-2 Sp. Use Permit--The Timbers 001 001-002 D-3 Land Use Plan Amdmt.--J.R. Freeland 003 003-004 D-4 Rezoning request•-------J.R. Freeland 005 005-006 D-5 Non-Domestic - Wild Animal Registration 007 007-011 D-6 Joint Planning Agreement 012 012-023 D-7 Court Facilities recommendation 024 024-028 D-8 Request to close abandoned road 029 029-032 D-9 Tax refunds/releases 033 033-038 D-10 Equalization and Review Board 039 039-044 D-11 Housing Rehab Contract 045 045-047 D-12 CD Target Area 048 048-050 0-13 Appointments 051 051-052 D-14 RSVP Action Grant Application 053 053-057 D-15 JOCCA Vehicle Lease 058 058-059 D-16 Dept. on Aging Service Donation Guide 060 060-062 and Collection Procedure D-17 Alarm Monitoring - 911 063 063-067 D-18 O-P-C Substance Abuse Agreement 068 068-074 D-19 Sheriff Department salary request 075 075-076 D-20 Budget Amendments 077 077-080 E--REPORTS 1. Jail Inspection Report 081 081-095 2. NACo Legislative Conference None ORANGE COUNTY BOARD OF comassimus Action Agenda . ACTION AGENDA ITEM ABSTRACT Item Imo+_b— k'IEE'IisiG i]ATE March 7 198 Subject:Amendment and addition to The Timbers Planned Development -- Residential Eight (PD-R8) Rezoning and Special Use Permit. Deft: Plannin• ublic Hearing: yes � nO' Atte - t s : Application pg. 1, Information COntaCt. Rick Cannity Narrative pp. 2-4, Letter pg. 5, Tax Map pg. 6, Plan ` �, 732-881 EXT. 347 hhon _ erz-._ - — pURPOSE:To receive Planning Hoard recommendation on the proposed amendment and addition to The Timbers Mobile Home Park. ITDDD: Fred Cates has requested an amendment and addition to The Timbers Mobile Home Park. The Timbers was approved February 1, 1982 as a PD-R8 (Planned Development Residential--8) zone. This revision and addition would realign on of the roads in Phase TV and create 10 additional mobile home spaces. There would be a total of 28 spaces in Phase IV and 90 spaces in the total development. The site is located in the Orange Rural Fire District. IMPACT: The property involved is located in a ten year transition area as designated by the Land Use Plan. Floor area, open space and livability space requirements " aTe s-bown on the site plan for the total development. Privacy of each unit is minimal due to close proximity of the mobile homes and minimal building setbacks. A private road will be provided with public water and sewer. All traffic will enter onto Orange Grove Road which is designated as a Collector Road in the Orange County Land Use Plan. RECOMMENDATION: The Planning Board recommends aooroval with the conditions as recommenec by the Planning sta Planning Staff recommends approval with the following conditions: 1. That a 4' wide gravel walkway be constructed between the row of mobile homes in Phase III and the mobile homes on Timbers Drive 2. That a 4' wide side walk be shown on the east side of Timbers Drive on the final plat. a 3. That Phase IV be completed prior to June 1, 1983. 4. That a 30' wide drainage easement be shown on, the final plat between the unit 83 and 84. 5. That a final site plan showing the existing 3 phases and the proposed 4th phase be submitted to the Orange County Planning Department prior to the issuance of a revised Special Use Permit. 6. That the developer resubmit a construction estimate, from a Professional Engineer, on Phase IV to insure adequate funds are held in escrow for completion of required public improvements. 7. That the Pond as shown on the revised site plan be included in Phase IV and be completed prior to June 1,'1983. 8. That single wide units be allowed where double wide units are shown on the site plan but that no double wide units be allowed where single wide units are indicated, 9. Plantings of the type, quality, and extent as placed in the first three phases. • 0 , r i•Q /°ti w a• ,._. • INT! .' irer/OL iit; 5:1*L444:'01,..i .11:::"PCi16° 64;5 . - M 1P 38 A AIir. CAFES, JR. **-Ile 1 54 AC\ /,�/0830. ) ' . : :// , - C.) 11 ,/,-/ 9 `\ - - i 4,49A1 ,,,,, \ 11 ' P . / Z, ). IV . 4._ '■ .•:. -----CD- ''' - ...eggarrorv,' " \:\ 2,5 AC.@-"5-i,, ,,,,,, . .. .. . . _ ... / .. ` . .,.. , . 7541 .. ,// ',�.•t,8 '1\ • ROM / / '.;x DR, // 1 0 I 1 rt. .7482 I 2a oC, f a . tea: - 1E- _� _ .. _ 1 SW ,,ztri • 110,'. ' _. . u&--- -- et„---45--FeriA _ ., .a. .es--- i , ti, „. ORANGE COMM' EOM E6) OF COMMISSIONEPS Action Agenda A rION AGENDA ITEM J BST'RACI' Item NLi. PEEl'ING DTE March 7 9 Subject: Amendment to the Land Use Plan for 149.3 acres in Hillsborough Township requested by James Rae Freeland. public Hearing: yes nq Cepartzt t: Planni.nct Attachrent s : Information Contact: Susan Smith Locations Map _ phone -732-8181,--•EXT. 359 .. . - — PURPOSE: Zo receive•-Planning-Board recommendation on the prpposed change to the Land Use Plan for 149.3 acres in Hillsborough Township from Twenty Year Transition and Rural Residential to Ten Year Transition. NEED: The applicant has requested that 149.3 acres located at the southwest inter- section of 1-85 and NC 86 in Hillsborough Township be redesignated as Ten Year Transition. The tract is bissected by the main line of the Southern Railroad. The portion of the tract north of the Southern Railroad line is presently designated Ttaenty Year Transition Area. The portion of the tract _ south_of the Southern Railroad line is presently designated Rural Residential. The entire portion of the tract north of the railroad and the northernmost portion of the tract south of the railroad are within the Harmon Young {HB-4) activity node. " 'die 149.3 acre tract is bounded on the north by T-85 and NC 86 interchange; on the east by the properties of Paliouras Enterprise, Paul T. McAllister, Josephine Harrison, James Ervin Rigsbee, DeWitt Lassiter, Joseph Lassiter, Meadie Arnold Turner, and Joppa Oaks subdivision and Piedmont Power; on the south by the properties of Archie E. Millis, Woods Brother, Inc. and Stagecoach Run subdivision; and on the west by the properties of Amy E. Burcham, C.T. Cook, Wachovia Banks Trust Co., and Central Carolina Farmers (FCX Inc.) The applicant has also submitted a request that the southernmost 10 acres be rezoned from R-1 to R-4 medium intensity residential. The proposed amendment to the Land-,Use Plan would allow for the proposed use of the southernmost 10 acres. FACT: The proposed change to the Land Use Plan would extend the 10-year Transition Area for Hillsborough from the northwest intersection of 1-85 and NC 86.+south to encompass the entire 149.3 acre tract. The proposal would not be incompatible with the existing development in the area. The tract has frontage on NC 86 at the northeastern and southeastern corners of the property and is readily accessible from the 1-85 and NC 86 interchange. !ECONMENDATION: The Planning Board recommends approval. The Planning Staff recommends approval of the requested change to the Land Use Plan. For the Board's information, staff will be reviewing and re- vising the HE-4 activity node and vicinity at a later date as part of the annual work program. Staff also recommends that prior to development of the tract that a sketch plan for the entire tract be submitted indicating the approximate location and density of proposed uses and that development of the tract at densities greater- than one unit per acre be conditioned on the provision of public water and sewer facilities. r. f ,fir x . .. , . ' ‘."-. .s::, '‘ '2::4--.—_-4-.//....;...Nv(\‘, ' gr 1.11-41.-."`•-...----, -"1,,v 7..:1;..:'. -:'" '§).+S"-'`.- -441111111k,\ , , N 1:, ,3:::,sr AC /1/8/41 . - -......es----..., ' 9-.,.. AM N-4%****%/iiiiiiii%* sdu rkEa It 'N f �, 7371 r�> .41c i't s:, s r.urerr CM::11...,:,:::::I i,t 82,,, €0 f i3 ,=cm-rr _` \ .2r-9 w S13 41S.f 1 08 _ r ?� \ 'ro7 \ _ 4233- i1 OC .A'� !1�^ �r rt2 A 1011-4111111 .7 ,L tp •€fir 6978 f c9 .4?�S ."�. ...• €€ 440 -- C.. -- '. .' , :.:3 AC.GAL. 43 %?`� 5 A9 i S C.701 '.. \1,,\\,^ .1 r"..... 1 : ..". ..... ( ° tc = ° ') Nft• ' m Wit 4,04AC sm1 [MAP 454 1 1 [ It if ii 1 — 4 IM! lAC j SECrf C 5:�2f I-; „: !/ ' irr, y 6a :dGX t 0 , ! " T44 .- —� i1 Ce4 i i r ! frost aSI , _ra i i MAP 447.7-t •t=a S 2 •Q5f9 4 r r* r.- , .. € jfJff CAF.! �'r k �?� • BAC. i I _c3 a t t t 33.92 AG. 5'J� " 6464 �^' mr RIA? GS C 1 is —. ` I! {g' C,2CGACH R�' a 74: /'� RE,M.,�= I `1" ... T9-' ..�...., -W.:.F- •-� - '\ 1 ...., _ ORANGE COUNTY BOARD OF OONT 1SSION Action AgencIl A ZION AGENDA ITF 1 ABSTRACT Item PMEEZENG DAME March983 Subjont: Rezoning Application for James Freeland Public Hearing: yes n0 Attachtre-nt(s) : Information Contact. Marvin col].zns Application, Tax Map , Phone Number: 712-818]. EXT. 147 ptRPCGF: To receive Planning Board recommendation on the proposed zoning change for ten acres of property from R--1 to R-4 requested by James Freeland. IM DD: The property is located in Hillsborough Township and is shown as lot 4 on Tax Map 45 adjacent to N.C. 86 and Wood Brothers, Inc. An R-4 zoning Classification would allow the development of a subdivision with a minimum of 10,000 square foot single family lots. This medium intensity residential district would require that public sewer and water exist at the site or be proposed as part of the development. The developer proposed a package sewer treatment plant to handle the first phases of development and extension of city water lines also. The site is located in the Orange Rural Fire District. The rezoning request covers the southernmost ten acres of this tract. IMPACT: The property is located in a Rural Residential area as designated by the Land Use Plan. For the proposed rezoning to conform to the Land Use Plan, the ten year transition area would have to be extended south from 1-85 to encompass this area. Residential development at R-4 would not be incompatible w:ith,..the existing.development in the area or with possible future development. RECOMMENDATION: The Planning Hoard recommends approval. Planning Staff recommends approval of the rezoning request from R-I to P.-4, provided that public water and sewer are provided as part of the development process. ti - 196 AC. \ \ A 1.17AAC. ,w TM~'�-� 42-05 3: I81 - __ i g i _ ti .�': � 3 t 1 E 1'9 AC. 1 -_ � � � 1 0S AG -ME45:6—g2St-_2(1_2v Eca.0 ACRE lb I . 6234. , ®i4 11 I'7 } 149.3 AC.CA1_ SA 1H r�lI. 4 / Pr ii /;/ .,,y,7 -;\ . ' /ie 0 i� 1 := 1\. ._-__ _� T. 1,11.114 1) _ E'i s � `(3979 - .... ri,PIP.---------- 4y0 3.78 AC. \\ 2� // '"' Piedmont \ \ _.. : ac_ �/ ppw�r t 9588 4- , 846° S . 33:92 AC. ., �N\� I 1 / s .MXi, 45 C i /6 , I : , CSTAGECCACH ram, SEC. 1 i II �5� i 1 .3 r` / 2 T *i�� I _.,, 1=LErCHE---AO •- - I t,/I 79 I I N\\ i 4.5,2AC • 4.87 AC .E 2.Lap. /�, t / � i ?/o2.9 ' I1 ' ! oRANCE cxXINTY 007 BOARD OF cC MISSIONERS Action Agenda ACTION AC " VDA ITEM ABSTRACT Stem No.-�....-5 ME I'NG DATE March 7, 1983 Subject: Non-Domestic, Wild Animal Registration 1 Public Heaarisiq: yes X no __. At1t : - Information Contact: Yes County Manager's Office Phone Number: 732-8181 ext. 501 PURPOSE: To consid r giving second reading approval of an ordinance to require registration of the animals through the Orange County Health Department. NEED. Since the Board's February 15, 1983 decision to conduct a registration, the Healthy Department has prepared the necessary procedure and question- naire. It is believed the information gathered will aid in helping to determine what follow-up action will be necessary to adequately regulate or restrict the keeping of such animals. Registration will extend from March 7 to March 28, 1983. IMPACT: RESOLUTION PERTAINING TO REGISTRATION OF NON-DOMESTIC, WILD ANIMALS IN ORANGE COUNTY, N. C. WHEREAS, Section 153A-131 of the N. C. General Statutes authorizes counties to restrict or regulate the possession or harboring of animals which are dangerous to persons or property; and, WHEREAS, any policy prepared for Orange County concerning the regulation and/or restriction of wild, non-domesticated animals should reflect the incidence of such animals in the County; and, WHEREAS, accurate information is needed concerning the location, number and species of wild, non-domesticated animals in Orange County, NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Orange County that: 1. All persons, firms or corporations residing and/or operating within Orange County shall register, within 21 days of the adoption of this resolution, all wild animals in their possession with the Orange County Health Department, 300 West Tryon Street, Hillsborough, N.C. The number, species name (common and biological), and location of the animals, as well as the owner or possessor's name and address must be provided. The only exception to this requirement shall be animals used for teaching and/or research purposes at the University of North Carolina at Chapel Hill. 2. "Wild Animals", for the purposes of this resolution shall include all species of animals not traditionally considered domesticated or bred over a long period of time with genetically more predictable results for easier handling by human beings. 3. The North Carolina General Assembly is requested to consider more extensive legislation pertaining to the regulation and/or restric- tion of dangerous animals. An expanded role for the State of North Carolina is recommended as existing State agencies are already involved in the administration and enforcement of regulations pertaining to wild animals and such a role has been traditionally beyond the realm of county government responsibilities. iw • r I, Paulette Pridgen, Clerk to the Board of Commissioners for Orange County, do hereby certify that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said county at meetings held the 15th day of February, 1983 and the 7th day of March, 1983 as relates in any way to the resolution hereinafter set forth, and that said proceedings are recorded in the minute book of the minutes of said Board for said dates. Witness my hand and seal of said county this the 7th day of March, 1983. Paulette Pridgen, Clerk SEAL 0 1.0 Y -� 300 W..Tryon Street i an_,::::: e c: Lfity w t' t` Hillsborough, N.C..27278 r. ; 732.8181 �r � 732.9361 ext,305 i 1 f- E1w Chapel Hill line 967-9261 . .- HEALTH � � �� � 96B-4601 Mebane line 227-2032 Durham line 688-7333 688-7331 Carr Mill Mall, .Suite 225 100 N. Greensboro Street Carrboro,N,C. 27610 942-4168 MEMORANDUM Jerry Robinson, M,P.A Director TO: Kenneth hompson IgNFROM: Jerry Ro inson ' DATE: March 1, 1983 RE: Registration of Wild Animals As per your regest for my department to handle this, I have reflected upon the registration of wild animals and created the attached form. I propose that the County advertise the registration dates and direct persons to either office of the Jealth Department for inquiries and registration forms. We will train oir clerical staff to answer these calls, distribute the forms, check the completed forms, and log in the forms. Persons could either come in to register an animal or call and we will mail them a form to be returned. Animal Control Officers, Sanitarians and Nurses will carry blank forms to give to persons. Ifi while out in neighborhoods they see or learn of someone keep- ing a wild animal, they will give the responsible person a form and ask them to register it. ' Animal Control Officers (primary) and Sanitarians (back up) will go to homes to assist with registration, if needed. Animal Control Offi- cers will investigate cases of non-registration that we may learn of, for pur- poses of getting the animal(s) registered. :mw Attachment (1) I 1.... OFFICE USE 011 Animal Type Date Received ORANGE COUNTY - WILD *ANIMAL REGISTRATION FORM Use Separate Form For Each Wild Animal Kept 1. Owner(s) N e: A. Owner( ) Address - (If on Rural Route, include Road Name) B. Owner(s) Home Telephone: C. Owners) Work Telephone: B. Descrie Owner(s) Qualifications to Care For Animal: (If Applicable) 2. Name of Persons) Responsible for Care of Animals: (If owner(s), write -SAME- and skip to item 3) A. Home Address of Person(s) Who Care for the Animal: (Include Rural Route Road Name) B. Home Telephone of Person(s) Who Care for the Animal: C. Work Telephone of Person(s) Who Care for the Animal: D. Describe Keeper(s) Qualifications to Care for Animal: 3. Type of Anigal (Be Specific - see examples below) : A. General description of Animal (Include mention of identifying markings, tatoosl other physical characteristics) : B. Age of Animal: C. Weight: D. Length:, E. Height: F. Sex: G. If convenient, attach small non-returnable picture of Animal.: 4, Location where Animal Kept: (If Rural route Include Road Name) A. Descri e caging used where animal kept: B. Is the Animal Ever Transported Away from Location Where Kept and Returned? Yes No _ C. Describe Transport Vehicle or Means and the Special Transport Equipment used, i. any: 012 OP.� E CO NTx BOARD OF CC`MISSICh?IS S Action Agenda ACTION AGaToA lux ABSTRACT Item No. D-6 MEar G ANTE"MARCH 7. 1983__ Subject: JOINT P ING AGREEMENT cepar nt: ".i. 0 ' '.1... 'Public Hearing: yes Tx no Atbachatent(s) : Infoxma n °3 tact:COMMISSIONER WILLHOIT JOINT PLANNING AGREEMENT Phone Number. 732-51$1 ext. 505 PCTRPCSE: To consider a revised proposal to establish a method whereby coordin,ate4 and comprehensive planning may be provided for in the Orange' County-Chapel Hill.-Carrboro Joint Planning Area. Nom: In February of 1982, a final draft of the Joint Planning Agreement was completed by a committee composed of representatives of Orange County, Chapel Hill, Carrboro and OWASA. The draft was sent to the attorneys lof each governmental unit in March of 1982 for comment and was subsequently revised in April of 1982 to reflect their concerns . Further discussions between the County Manager and Town Managers in November of 1982 resulted in additional revisions , Comnmissionjer Willhoit has had further dicussions with various people involved and recommends further revisions . IMPACT: The revisd proposal would establish a designated joint planning area withip which development standards of the Towns and OWASA would be established and enforced. See attach d memorandum. RECOMMENDATION: Adopt in prnciple the attached agreement with two modifications : 1--Inclp.de OWASA as a non-voting, ex officio member of the Joint Planning Commission; 2--Change the courtesy review to joint approval by the County and Towi(s) in the Joint Planning Agreement. 013 ORANGE COUNTY COMMIssxONERs 106 EAST MARGARET LANE HILLSI30ROUG H, N. C. 27278 RICHARD E.W I I111D.CIrir BEN LLOYD SHIRLEY E.MARSHALL NORMAN WALKER DON WILLHOlT MEMORANDUM TO: Board of Commissioners FROM: Conimis,sioner Willhoit Ws,/ RE: Joint Planning Agreement DATE: March 8, 1983 The Joint P1a�tthning Agreement has been reviewed by the Managers and Attorneys of the County and the Towns . In discussions that I have had with various people involved in the Joint Planning deliberations there have been two major concerns which the earlier versi ns of the Joint Planning Agrement did not address adequately. Tamei.y, OWASA's participation as a legislative body and assurance that the County would not approve developments that would no be inconformity with the long-range goals of the Towns . Therefore, the version of the Joint Planning Agreement that is attached does not include OWASA as a voting member of the Joint Planning Commission. My recommendation on the Joint Planning Agreement follows : Adopt fn principle the attached agreement with two modifications : 1--Include OWASA as a non-voting, ex officio member of the Joint Planning Commission; 2--Change the courtesy review to joint approval by the County and Town(s) in the Joint Planning Agreement. Further, that upon approval by the Towns, the Joint Planning Commission be appointed and charged with developing, in con- junction with the planning staffs, memoranda of agreement with OWASA to ensure cooperative planning for water and sewer exten-- sions. land the dmini Ct'ra -4,7. mc.nl,a - n .'., .c..« ....,.... --- i JOINT PLANNING AGREEMENT DRAFT December 28, 1981 (undistributed) January 25, 1982 February I, 1982 February 21, 1982 April 28, 1982 November I8, 1982 January 12, 1983 THIS AGREEMENT, made and entered into this the _ day of 198 , by, between and among the COUNTY OF ORANGE, a political subdivision of the State of North Carolina, THE TOWN OF CHAPEL HILL, and TOWN OF CARRBORO, municipal corporations duly created and existing under the laws of North Carolina, hereinafter for convenience referred to as a whole as "Governmental Units"; WITNESSETFI: In consideration of the public benefits expected to flow from the cooperative efforts of the Governmental Units as the result of the establishment of coordinated and comprehensive planning within their respective areas of public concern, the parties of this Agreement hereby mutually agree as follows: ARTICLE 1. PURPOSE AND DEFINITION SECTION L1 PURPOSE OF THE AGREEMENT. The purpose of this agreement is to establish a method of coordinated and comprehensive planning in the Orange County-Chapel Hill-Carrboro Joint Planning Area (hereinafter referred to as the Joint Planning Area) as delineated on the adopted Orange County Land Use Plan Map. This Agreement is intended as an administrative agreement and procedure for the mutual cooperation of the parties in dealing with the subject matter. SECTION 1.2 DEFINITION OF THE JOINT PLANNING AREA. The Orange County Land Use Plan Map delineates the boundaries and the specific planning designations of the Joint Planning Area. The map, as it exists now and as it may be amended from time to time is incorporated herein by reference and merle a part of this Agreement. SECTION 1.3 CREATION OF THE JOINT PLANNING PROCESS. There is hereby established a joint planning process for the review and managment of land development in the Joint Planning Area. ARTICLE 2. MUTUAL ADOPTION OF STANDARDS SECTION 2.1 MUTUAL ADOPTION OF THE JOINT PLANNING AREA LAND USE • PLAN AND MAP The parties to this Agreement hereby adopt as the Joint Planning Area Land Use Plan and Map so much of the Orange County Land Use Plan and Map as relates to the Joint Planning Area and designate the following areas which are likely to be developed at urban densities within a ten and twenty year period: Joint Planning Area: Ten Year Transition and Joint Planning Area: Twenty Year Transition and the following areas that will remain rural during the twenty year period:. Joint Planning Area: Rural rand Joint Planning Area: University Lake Watershed. SECTION 2.2 MUTUAL ADOPTION AND APPLICATION OF DEVELOPMENT STANDARDS. The parties to this agreement shall adopt the following development standards and apply them in the Joint Planning Area. A. Orange County will adopt and apply development standards in the Ten and Twenty Year Transition Areas of the Joint Planning Area which will be those of the respective Towns and those of OWASA. Carrboro standards will be adopted and applied west of and Chapel Hill standards will be adopted and applied east of a boundary within the Joint Planning Area created by the southern Railroad Line from its intersection with the northern boundary of the Joint Planning Area generally south to its intersection with a line running generally north and south and at all points 250 feet east of and parallel to Smith Level Road (S.It. 1919). From the point of that intersection generally south along with the line at all points 250 feet east of and parallel to Smith Level Road to a point that line intersects the Joint Planning Area Boundary on the southwest. B. The Towns of Chapel Hill and Carrboro will adopt and apply development standards in the Joint Planning Area outside of their corporate limits, but within their extraterritorial planning jurisdictions which meet or exceed Orange County development standards. C. Standards for density of development will be adopted in accordance with the Joint Planning Area Land Use Plan and zoning ordinances of the Town and County and, unless amended as provided herein, shall include the following: 1. Within the portion of the Joint Planning Area designated "Rural" and outside the University Lake Watershed: a minimum two acre lot size along with performance standards providing L.H i 4 '^ Y for: 1) two drainage fields; 2) stormwater management measures; 3) setbacks to keep rural areas looking rural; and 4) any other performance standards necessary to maintain the character of the area rural. 2. Within the portion of the Joint Planning Area designated "University Lake Watershed": a minimum lot size of five (5) acres without stormwater management measures and a minimum lot size of (2) acres with stormwater management all measures. The following performance standards apply lots: (1) two drainage fields; and (2) appropriate setbacks, as well as any other performance standards that may be necessary. D. Standards for land and structure uses in the Joint Planning Area will be in accordance with the Joint Planning Area Land Use Plan and zoning ordinances of the Towns and County. E. Standards for roads and streets will be in accordance with the Chapel Hill-Carrboro Transportation Plan. F. Standards for police and fire services. (Reserved) G. Within the Joint Planning Area the specifications and standards for OWASA are accepted by the governmental units as the development standards for water and sewer services. ARTICLE 3. WATER AND SEWER EXTENSIONS. The planning and extension of water and sewer services in the Joint Planning Area shall be accomplished in conformance with the following general principles: A. Water and sewer extensions shall be made in a manner which conforms to the Joint Planning Area Land Use Plan. B. Water and sewer extensions outside the corporate boundaries of the Towns shall be made within the timing and locational framework provided for in the Joint Planning Area Land Use Plan categories: Joint Planning Area: Ten Year Transition Joint Planning Area Twenty Year Transition Joint Planning Area: Rural Joint Planning Area: University Lake Wateshed C. Water and sewer extensions shall be considered in light of the policy of the Towns and County to promote infill development in the Towns. Extensions of the water and sewer lines in the Joint Planning Area is most appropriate in the Joint Planning Area designated Ten Year Transition, first and the Joint Planning Area designated Twenty Year Transition, second. Extensions of water and sewer lines in the Joint Planning Area designated Rural and University Lake Watershed shall be discouraged, provided, however, • any' extensions which are made shall be in conformity with Iand use plans in effect. D. The extension of water and sewer lines into a new drainage basin shall be considered in light of the facility and desirability of serving the entirety of a drainage basin. E. The sizing of water and sewer extension lines shall reflect the principles outlined above. ARTICLE 4. COURTESY REVIEW SECTION 4.1 COURTESY REVIEW ESTABLISHED. Orange County, Chapel Hill and Carrboro, through their respective planning departments, will provide ..each other with copies of their respective land use plans and associated land use policies and regulations and amendments thereto. Administrative procedures shall be established to provide for review of and recommendation on all development projects in the Joint Planning Area by affected parties to the Agreement prior to final action by the party with jurisdiction. SECTION 4.2 REVIEW SCHEDULES. Each party to this Agreement shall establish a review schedule for projects within their respective jurisdictions. These schedules shall be considered a part of this Agreement but may be changed by the respective parties without requiring an amendment to the Agreement. Each party to the Agreement shall be notified of any change. The Review Schedules to become effective with the adoption of this Agreement are detailed in Addendum I. SECTION 4.3 COURTESY REVIEW AREA. The Orange County courtesy review area encompasses the entire Joint Planning Area. The Chapel Hill and Carrboro courtesy review areas are defined in Section 2.2A. The Chapel Hill review area lies to the east of the boundary therein defined and the Carrboro review area lies to the west of that boundary. SECTION 4.4 COURTESY REVIEW PERIOD. The governmental unit in whose jurisdiction a project is located will allow sufficient time for the other parties to conduct their review prior to final action on the project. The parties reviewing a project within the jurisdiction of another party will conduct their review as expeditiously as possible. The courtesy review period will begin on the day a project is accepted for consideration by a particular party, at which time the party accepting the project will mail additional copies of the project to the party or parties entitled to courtesy review. The courtesy review period will be forty-five (45) days during which period the reviewing parties will provide the accepting party with a written response. Such response will include, as a minimum, that the reviewing • parties have commented or waived comment on a particular project proposal. ARTICLE 5. AMENDMENTS SECTION 5.1 AMENDMENTS TO THE JOINT PLANNING AREA LAND USE PLAN AND MAP Proposed amendments to the Joint Planning Area Land Use Plan and Map shall be referred to the Joint Planning Advisory Commission for is o sment, coordination and recommendation before action by any party recommendation for amendment shall be presented by the Joint Planning Advisory Commission to the Boards of the parties to this Agreement for consideration and if approved by the parties, for adoption. Each party to this Agreement shall establish administrative procedures for consideration and action on proposed amendments to the Joint Planning Area Land Use Plan and Map. These procedures shall provide courtesy review of the proposed amendment. The amendment procedures to become effective with the adoption of this Agreement are outlined in Addendum 2 to the Agreement. SECTION 5.2 AMENDMENTS TO THE AGREEMENT. Proposed amendments to this Agreement shall be referred to the Joint Planning Advisory Commission for its comment, coordination and recommendation before action by the parties to this Agreement as follows; A. Each party will receive notification of the amendment proposal prior to the consideration of the proposal by the Commission. B. Sufficient time will be allowed to permit consideration of the amendment by each party. C. Each party will bring its recommendations on the amendment to the Commission during the Commission's deliberations on the amendment. t). After consideration of all recommendations made by the parties to this Agreement, the Commission shall make a recommendation of action to each party. E, Amendments to the Agreement can only be made by agreement of all the parties to the Agreement. ARTICLE 6. IMPLEMENTATION SECTION 6.1 IMPLEMENTATION OF THE AGREEMENT. The Planning Department or staff of each party to this Agreement shall establish administrative working procedures to implement this Agreement. SECTION 6.2 AUTHORIZATION OF INSPECTIONS. (RESERVED) SECTION 6.3 JOINT PLANNING ADVISORY COMMISSION. The Joint Planning Advisory Commission is established for the purpose of joint planning. Its work shall include, but not be limited to, periodic review and evaluation of progress on joint planning activities, further definition of joint standards for development proposals, amendments to the Joint Planning Agreement, amendments to the Joint Planning Area Land Use Plan and Map, the establishment of an urban services area and the recommendation of policies for the extension of water and sewer facilities, and other means as may be necessary to assure desired development patterns in the Joint Planning Area The Joint Planning Advisory Commission shall consist of twelve members as -determined-thy the following representation scheme: 2 Orange County Commissioners 2 Orange County Planning Board members 2 Chapel Hill Councilors 2 Chapel Hill Planning Board members 2 Carrboro Aldermen 2 Carrboro Planning Board members SECTION 6.1 DURATION, This Agreement shall be effective upon its execution by the parties hereto, and shall continue thereafter until termination by mutual agreement or when all the parties have withdrawn from the Agreement. ADDENDUM 1 REVIEW SCHEDULES I. The following review schedule pertains to project requests within the jurisdiction of Orange County after which time the County will take final action on the request. A. Minor subdivisions. Following a staff review period of thirty (30) days, the staff will make a final decision on the request unless appealed to the Planning Board. B. Major subdivisions. Following a staff review period of thirty (30) days, the Planning Board will consider the request at their next regularly -scheduled meeting at which time they will either make a decision on the project or table it for later consideration. A final decision on the request will be made at the second regularly scheduled Planning Board meeting. C. Special use permits. The review period shall extend up to and including the public hearing. D. Rezonings and planned development requests. The review period shall extend up to and including the public hearing held during the last regularly scheduled meetings in August, November, February, and May. 2. The following review schedule pertains to projects within the jurisdiction of Chapel Hill. A. SUBDIVISION PRELIMINARY. SKETCH: STAFF REVIEW: Maximum of 30 days after acceptance of completed application. PLANNING BOARD REVIEW: Maximum of 30 days after the meeting at which the staff recommendation is presented. COUNCIL ACTION: No time limit. B. SPECIAL USE PERMIT AND MODIFICATIONS TO SPECIAL USE PERMITS, INCLUDING PLANNED DEVELOPMENT: STAFF REVIEW: Maximum of 30 days after acceptance of completed application, unless extended by Council or by consent of the applicant. PLANNING BOARD REVIEW: Maximum of 30 days after the meeting at which the staff recommendation is presented, unless extended by Council or by consent of the applicant. PUBLIC BEARING: Council holds Public Hearings on the third Mondays of January, March, May, September and November. 2'6,1 TOWN MANAGER'S REPORT: Maximum of 30 days after completion of Public Hearing, unless extended by Council or by consent of the. Applicant. COUNCIL ACTION: No time limit. C. ZONING MAP AMENDMENTS. STAFF REVIEW: Maximum of 21 days after acceptance of completed application, unless extended by Council or by consent of the applicant. PLANNING BOARD REVIEW: Maximum of 35 days after the meeting at which the staff recommendation is presented, unless extended by Council or by consent of the applicant. PUl1I;IC HEARING: Council holds Public Hearings on the third Monday of January, March, May, September and November. TOWN MANAGER'S REPORT: Maximum of 30 days after completion of Public Hearing, unless extended by Council or by consent of the applicant. COUNCIL. ACTION: No time limit. 3. The following review schedule pertains to projects within the jurisdiction of Carrboro:. In general, the courtesy review period for all proposals submitted to the Town under the Joint Planning Agreement shall be thirty (30) working days. This period will allow the Town staff to review proposals and make recommendations in a staff report prior to the proposal's being presented to any Town Boards. The Carrboro Planning Board will be notified of ail proposals received for courtesy review. 'rhe review schedule for projects within the Town's jurisdiction shall be as follows: A. For projects requiring a Special Use Permit, the Town's review period shall be a minimum of fifteen (15) working days before a final determination is made by the staff or the Board of Adjustment. B. Projects requiring a Conditional Use Permit shall have a review period of thirty (30) days. The review period shall include a Planning Board meeting and final action by the Board of Aldermen. C. For Major Subdivisions that require a Conditional Use Permit, the Town's review period shall be a minimum of thirty (30) working days before final action is taken by the Board of Aldermen. (Note: Major Subdivisions are generally defined as proposals which create more than three lots.) D. For projects determined to be suitable for Minor Subdivision review, the staff review period shall be a minimum of ten 00) working days before final action is taken by the Planning Director. (Note: Minor Subdivisions are generally defined as proposals which create no more than a total of three lots.) E. For A m endm eats to the Orange County Zoning Ordinance or Land Use Plan for ,Rezoning requests, the Town shall review the request within a minimum of thirty (30) working days before final action is taken by the Board of Aldermen. Carrboro will make a reasonable effort to review projects or proposals covered by this courtesy review agreement within a maximum courtesy review period of forty-rive (45) days. At the time materials are distributed for courtesy review, Carrboro will notify other jurisdictions of any meetings or public hearings scheduled -where" the proposals will be discussed. Carrboro shall not he required to delay approval of proposals or regularly scheduled Planning Board and other advisory board meetings until review comments have been received from other parties to this agreement. ADDENDUM 2 JOINT PLANNING AREA LAND USE PLAN AMENDMENT PROCEDURES A. Orange County. The Orange County Board of Commissioners, with input from Chapel Hill and Carrboro, will hold public hearings on amendment proposals twice a year. In addition to the notice required by law, Chapel Hill and Carrboro, through their respective Planning staffs shall receive notice of the public hearing days prior to it and shall receive copies of all documents related to the amendment proposal with the notice. The•Booard of Commissioners will refer the amendment proposal to the Orange County Planning Board which Board shall make a recommendation to the Board of Commissioners as in the case of amendments to the Orange County Zoning Ordinance, Atlas and Land Use Plan. Action on the amendment shall occur only after the public hearing and Planning Board recommendation as provided in the Orange County Zoning Ordinance. Public Hearings for Joint Planning Area Land Use Plan and Map amendment requests shall not be held at the same time as rezoning public hearings unless the amendment has no effect on the rezoning request. B. (Reserved for Chapel Hill). C, (Reserved for Carrboro). ORANGE COUNTY Y BOARD OF CSSSIONERS Action Agendary ACTION AGENDA IT K ABSTRACT Item No.1)-- MELMNG DATE March 7, 1983 Subject: Court Facilities Dent: oun y Manager I Public Hearing: 'yes X no I Amt s : Information Contact: Yes County Manager's Office Phone Number: 732-8181 PtE: For the Board to consider further recommendation in regard to the expansion of County provided court facilities. NEED: At the February 7, 1983 meeting of the Board, Mr. Robert Giles of the N. C. Administrative Office of the Courts presented a report detailing current and projected needs for expanded court facilities in Orange County. As to the long term, Mr. Giles concluded from case filings and population projection that a need will exist to construct a Courthouse Annex to provide an addi- tional 20,159 square feet of space by the year 2000. This would allow for an additional Superior Courtroom, two District Courtrooms, Clerk of Court Office expansion and other ancillary functions. It will take time to develop the means (funding source, plans and specifi- cations) for undertaking the Annex. In the meantime, a stop-gap measure is needed to overcome the immediate space deficiency as relates to conduc- ting District Court cases (the present basement courtroom is, 903 square feet versus a minimal requirement of 1,300). Attached report provides staff evaluation of the four alternatives Mr. Giles identified for dealing with the problem. There are strong disadvantages connected with each. However, when all factors are taken into consideration it appears that reactivating the courtroom in the Old Courthouse is the course that- poses the least number of disadvantages and cost amount. IMPACT: Briefly summarized the impacts of the four alternatives suggested are as follows: 1. Convert 2nd Floor of New Courthouse Cost to renovate the space for a new courtroom would be $20,000. Added to this would be the cost to purchase and renovate ar construct a new building for the 2,000 feet of County Office space that would be dis- located. It does not appear justifiable to invest a high amount, as this would entail,for an interim measure. 2. Renovate Courtroom in Old Courthouse A cost of $60,000 to $70,000 to renovate the courtroom in the Old Court- house which does not include the central air conditioning, furnishings, an elevator or the restoration of the exterior of the building. 3. Conversion of County-Owned Building (Agriculture Building) This too would involve relocation of County Offices in order to provide a courtroom. The cost is uncertain. Moreover, present design and loca- tion of load bearing walls are such as to restrict what could be accom- plished in the form of a courtroom. 4. Acquisition of Existing Privately Owned Building Acquisition cost would be required in addition to renovation. wL Court Facilities March 7, 1983 RECOMMENDATION(S): 1. Agree to plan now for the eventual building of a Courthouse Annex and consider a timetable and amount to be annually set aside per year for the construction. 2. Approve renovation of the Old Courthouse Courtroom as an interim measure for courts use. 3. Authorize Manager to secure technical assistance to develop a con- struction plan and budget for the renovation--meeting conditions worked out with the Town of Hillsborough and the N. C. Department of Archives. i 026 Y T THE OLD COURTHOUSE PROPOSAL The Old Courthouse report submitted by Mr. Robert Giles leaves four alternatives to pursue to alleviate the overcrowded condition of the court system. Based upon the conditions set forth in this report, staff has looked at every possi ility and recommended the following recommendation. This would be to utilize the courtroom of the Old Courthouse for some period of time until an annex can be constructed onto the present courthouse. We would realize this w uld be somewhat of a stop-gap measure but one which at present would be the most economical and cause the least inconvenience to all depart- ments. Proposal .A Proposal provides for the utilization of 1980 square feet of the second floor of the New Courthouse. This area now houses the County Manager' s Office, Finance Department, Clerk to the Board of Commissioners and the Board's meeting room. These olf'ices would have to be re-located in some other space. There is no other space 'available other than the first floor of the Old Courthouse. The above mentioned offices and departments cannot fit into that area due to there being insufficiont room without going to the upper floor and creating some office space. There would also be some $20,000 to remodel the upper floor to accommo- date the courtroom, jury room and judges chambers and attorney and client area. There is also some problem with not being able to enclose the area next to the bathroom and a possible elevator area. The air conditioned area is on two sys- tems and this would create some problems for a courtroom. There also is some problem with having all people clear out of the courtroom. In fact, they would have to go downstairs since there would not be room enough to congregate in the 027 . -2- The renovation could proceed faster with the court occupying the courtroom at the Old Courthouse than making two moves and two renovations. We realize that there is ome degree of inconvenience for the Clerk of Courts having to be spread out With going to the Old Courthouse rather than going to the top floor but it would not be that far away. Proposal B This proposal is for the utilization of the courtroom in the•Old Courthouse. There is ample space for a courtroom and jury room, bathroom and judge's chamber. This space could be made workable for the court at a cost of $60,000 to $70,000 , however, no outide work could be done such as total air conditioning or furnish- ings. This cost would be for installing an elevator, removing the two rows of seating at the rear of the courtroom and making jury room, bath and judges chambers . This amount woulld include plumbing, lighting and small air conditioner for the second floor only and a sprinkler system. The cost stated above would do very little for the first floor except doors and elevator location. There is some possibility that we could omit the elevator but that remains to be seen. There is now 10 ated in the courtroom the museum which will need to relocate. This Would take some time due to the 1983 Historic Tour already scheduled April 30 and May 1 1983. We have rants which need to be committed by September of this year in order not to loose them. Proposal C Proposal C is for utilizing another County-owned building, This proposal suggests the Agricultural Building since it has sufficient square footage. True it is within the County complex of buildings, however, it was designed for a particular pure se, mainly office space and would take extensive remodeling to accommodate the courts' needs. There are some other thinos to cnnsidar and that 1 1 028 , C -3- What would be the cost to re-locate and how long would it take to build and ' renovate this for the courts. We at present have no other building other than the Old Courthouse to re-locate this size operation. Proposal D Proposal 0 is to acquire existing privately-owned property within the proximity of the County Complex and remodel to suit the needs of the court system. There is one building across the street which is a converted garage however, owner would like to lease rather than sell this. The cost of renovating this building would be extremely high for use as a court facility. The square footage of the building is sufficient, however, one would have.to spend probably up to $200,000 to make suitable and with this kind of investment one would need to own the propeerty. There is a second structure which will be coming onto the market in abouti 16 to 18 months which is farther away. This property has over 6,000 square feet of heated and cooled space and ample parking. It was built as a service c nter for a utility and does not lend itself for court or office use (as in government) therefore, one could spend a sizable amount in renovation cost for either use we might select. The estimated cost of acquisition will probably be above $200,000. There remains still another problem in that it is a non-conforming use in a residential district. It would remain to be seen whether one could expand in the future. amr..E ccxr m 029 BOARD OF COMMISSION&RS Action ?erda Item 1o. ""8' ACTION ALMA. IT I INBS'RI \C E luEE 'ItiG DATE March 7, 1983 SI:ts Closure of a portion of Old Cedar Grove Road Ceprn : I . lic nearing: Yes _�....._no A t2471=Ma (S) : A) R' nest to close an infOr ratiaa Contact: Susan Smith abandoned road 732-8181 EXT. 359 Pbone Mater:,. PURPOSE: To consider adopting a resolution declaring the intent to close a portion of Old Cedar Grove Road in Hillsborough Township. To set a date for a public hearing on the road closure to obtain public comment onithe proposed action. NEED: The petitigner is requesting the closure of an abandoned portion of Old Cedar Grovel Road. The portion to be closed is 851.89 feet in length and extends south from the southwest corner of Highland Woods subdivision, through they intersection with the right-of-way of Larchwood Road and • continues south to the southwest corner of the portion of oroperty owned by J.W. Garrard on the north side of Old Cedar Grove Road. The section so described splits 1.64 acres of Lot 17 owned by Mr. Garrard from the remaining 45.64 acre tract located to the south and east of Old Cedar Grove Road. ? : Closure of the abandoned portion of Old Cedar Grove Road *mid not interfere with any adpacent property or use of the road for access. Old Cedar Grove Road extends from Larchwood Road to the town of Hillsborough property to the south. It lis abandoned for most of its length. Highland Woods subdivision has access y Larchwood Road to Harper Road and then onto SR 1328, Faucette Mill Road. • M ' NORTH CAROLINA ORANGE COUNTY TO: The Board of Commissioners for Orange County, North Carolina: REQUEST TO CLOSE AN ABANDONED ROAD The undersigned, JOSEPH W. GARRARD, petitions the Board of Commissioners for Orange County, North Carolina, as follows: That there is shown on a certain plat recorded in Plat 2 Book 17, at page 21, of the Orange ,County Registry entitled u` a "Property of Earl and Joann Turner"as surveyed by Robert A. Jones. s Registered Surveyor, dated June 7, 1968,a certain road which is now abandoned, designated on said plat as "Old Cedar Grove Road"; and whereas said "Old Cedar Grove Road" as shown on said plat crosses the property of the undersigned; and whereas said abandonei A K road is no longer used for vehicular traffic or for other pur- poses; that to permanently close that portion of "Old Cedar Grove Road" more particularly described hereinafter would not be 1 contrary to the public interest, and that no person, firm, torpor ation or individual owning property in the vicinity of said "Old Cedar Grove Road" would be deprived of a reasonable means of ingress and egress to his property by the closing of such portion of said road; that it is to the best interest of the petitioner and of the general public that said abandoned road be closed and that the petitioner herein is the only owner of any property abutting said road; • WHEREFORE, the undersigned respectfully request that the Board of Commissioners of Orange County, North Carolina adopt a resolution closing that part of the said abandoned road as here- inafter described permanently, pursuant to North Carolina General Statutes Section 153A-241 and 160A-299. That portion of the said abandoned road that the undersigned desires to be closed is more particularly described as follows: Lying approximately 15 feet on either side of the following described center line: BEGINNING at an iron stake in the southwest corner of the Highland n Woods Subdivision as shown on plat hereinafter referred to, the Southwest corner of a 1.64 acre tract shown on said plat; running thence South 35° 3' East 130.41 feet to a stake; running thence South 40° 15' East 217.23 feet to a stake in the center of the right of way to"Larchwood Road"; running thence South 38° 41' East 404.2 feet to an iron stake, corner with the Town of Hillsborough property. ° Respectfully submitted this /7J1 dae„[ of efir, 1983. � w aLdr;e4A-racrlee JOSEPH W. GARRARD c ° 5 x u R -2- MAZE COMITY ECARO cmitssio.\10s pct, on Asr .rla. • item tb0- .. riEETM-G EI=tj March 7, 19$3 Subject': Requests for property tax refunds and releases • public Hearin' : Yes X . ,- L: Tax Supervisor bactz Archie Atta4xment(s) : S ' axles of requests m°n� . Tax Supervisor with recommendations of Tax P� mss 416 Supervisor ( t r Pt e: . See G.S. 105-3E10,381. • Feed: See G.S. 105-3$0,3$1. I + = Se attachments. Tom"REFUND REQUEST and RELEASE Leo Thomas Barber and Shannon St. John This married couple listed personal property for 19$2 taxation in October 19$2 although they moved. to Orange County after January.l, 19$2 and did not own property situated here on January 1, 1982. ` REFUND REQUESTED $49.73 RELEASE REQUESTED $ 5.14 • RECOMMENDATION: Approve. • TAX REFUND REQUEST Alice L. Caldwell A shed (valuation $1,400) was erroneously listed with Mrs. Galdwell's lot in. the 1981. revaluation and assessed with this account for 19$1 and 1982. The building is actually located on and adjacent lot and owned by a neighbor. REFUND REQUES TED: $38.54 RECOMMENDATION: Approve. r: TAX REFUND REQU 'ST Henry S. and Carolyn H. Cole The 1981 tax valuation of the Coles' lot was excessive in that it failed to reflect a reduction in the size of the lot based upon a 1979 conveyance of a portion of the lot by the previou. owner to a third party. The 1980 tax valuation did reflect this change and was correct. REFUND REQUESTED: $19.68 RECOMC ENDATION: Approve. TAX REFUND REQUEST James P. and Harlene C. Gogan 19$1 tax on personal property of the former owner of the Gogans' Hillsboro township residence was listed with the tax account for the Gogan residence instead of the account for the Carrboro residence of the owner of the personal property. The Gogans have paid this personal property tax through their mortgagee. REFUND REQUESTED: $4 .62 RECOMMENDATION: Approve. TAX REFUND REQUEST Johnie T. Johnson Johnson "66" This account was assessed Hillsborough city tax for 19$2 through clerical error in the assignment of a tax rate code. The 1982 tax sites of the property listed with the account was outside the corporate limits. REFUND REQUESTED: $6$.64. TAX REFUND REQUEST 1,4 Carlton William and Deborah Lynn F. K. Merritt Through clerical error the 1981 tax valuation of the Merritts' house was not discounted by 50% on account of its incomplete status on January 1, 1981 in accordance with their timely 19$1 listing. REFUND REQUESTED: $99.98 RECORDATION: Approve. TAX REFUND REQUEST James D. and Sue M. Leftwich These taxpayers, owners of a house and lot in Carrboro, were assessed 19$2 tax on personal property erroneously in that they were Tennessee residents and did not on personalty located in Orange County January 1, 1982. REFUND REQUESTED: $17.53 RECOMMENDATION: Approve. TAX REFUND REQUEST Julious Moore and Bertha M. Baldwin The valuation amount of a "Homestead Exemption." assigned this account for 19$2 was miscalculated as $7,372 instead of the correct amount of $8,500. REFUND REQUESTED: $6.65 t SAX REFUND REQUEST Rev. John Francis O'Connor, Jr. This taxpayer mistakenly listed the same personal property twice for 1982 taxation and has paid both resultant bills. REFUND REQUES TED: $62.67 RECOMMENDATION: Approve. TAX REFUND REQUEST James E. Parrish Through clerical error this taxpayer was billed and has paid 19$1 tax on personal property listed and owned by another person, also named James Parrish. REFUND REQUESTED: $60.24 RECOMMENDATION: Approve. TAX REFUND REQUEST t Dallas Pinnix and Lucy P. Daye A portion (1.65 acres) of the tract of land taxed to these taxpayers for the year 1982 in fact was conveyed to a third party prior to January 1, 1982 and was, taxed to both the third party and Mr. Pinnix and Mrs. Daye for 1982. REFUND REQUESTED: $7.60 TAX REFUND REQUEST Anita Lynne Washam This taxpayer, a dormitory resident January 1, 1982, submitted a 1982 tax listing in May, 19$2 which shows a lump sum valuation of personal property (other than an automobile) of $2,000, which figure the taxpayer now claims is erroneous, the result of a clerical error, which should be corrected to show a valuation of $200, the correct worth of the property. REFUND REQUESTED: $27.34 RECOMMENDATION: Approve. - TAX REFUND REQUEST and. RELEASE J. H. and Marie DeGraffenreid The DeGraffenreids' house was listed with each of two adjoining lots owned by-them for the 1981 tax year. REFUND REQTTES TED: $2V1.54 RELEASE REQUESTED: $ 53.97 RECOMMENDATION: Approve. O39 ORANGE COUNTY HOARD OF COMUSSIONERS Action Agenda AEON ACS ITEN ABSTRACT Item No.1-1 0 mEnucrom March 7, 1983 Subject: Board of ualization and Review �--�— I Rublf c Hearing: es remit: Tax Supervisor _ no Attachunt s : Informatlon Contact: Copy of 1982 Resolution Kermit Lloyd Copy of,105-322 Phone Number: ext. ' _ �E: For the Board to consider a resolution establishing a Special Board of Equaliz Lion and NEED: By General Statute 105-322 the Board may either sit as the Board of Equalization and Review, or, if it chooses, may appoint a Special Board of Equalization and Review. If the Board desires to create a Special Board of Equalization and Review, a resolution to this effect must be adopted on or before the first Monday in Ma rc . If the Board adopts the resolution, it must appoint, by the first Monday in April , the members of the Special Board and the Special Board must convene before the first Monday ih April . IMPACT: If the Board chooses to create a Special Board, it is estimated the Special Board w 1 need to meet 4 times during the year and hear approximately 50 appeals cases. The creation of the Special Beard will relieve the Board of County Commissioners of the responsibility to hear tax appeals. NORTH CAROLINA RESOLUTION ORANGE COUNTY WHEREAS pursuant to N,C. General Statute 105-322 the Board of Equalization and Review of Orange County is presently composed of the members of the Board of County Commissioners of Orange County; and, WHEREAS the Board of Commissioners of Orange County is authorized to appoint a special Board of Equalization and Review to carry out the duties imposed by N.C. General Statute 105-322; and WHEREAS the Board of Commissioners of Orange County deems it advisable to appoint a special Board of Equalization and Review and by this resolution provide for the membership qualifications, terms of office and the manner of filling of vacancies on the special Board of Equalization and Review; IT IS THEREFORE RESOLVED: 1. The special Board of Equalization and Review of Orange County is hereby created. 2. The Orange County special Board of Equalization and Review shall consist of 3 members, each to serve for a term beginning on the date of appointment and ending on ,Tune 30, 1983. 3. Vacancies occurring and existing on the Orange County special Board of Equalization and Review shall be filled by the Orange County Board of Commissioners at their next regular meeting after the occurence of the vacancies. 4. Each member of the special Orange County Board of Equaliza- tion and Review shall be a resident of Orange County and have the statutory qualifications necessary to hold the public office of County Commissioner in Orange County. In addition the Board of Com- missioners of Orange County, in selecting members of the special Board of Equalization and Review, may consider: a, The length of time a candidate has resided in Orange County, l 4 to b. Whether and to what extent a candidate owns real property located within Orange County, c„ Whether and to what extent a candidate is familiar with the value of real property located within Orange County, d. Whether and to what extent a candidate has had formal education in real estate appraising, e. The geographical composition of the special Board of Equalization and Revietr within Orange County, f. Any other matters that the Board deems appropriate. The Orange County Board of Commissioners shall appoint members to the special Board of Equalization and Review of Orange County in the same manner as it uses for other appointments. After the members of the special Board of Equalization and Review of Orange County have been appointed, the Orange County Board of Commissioners shall designate a chairman of the special Board and shall fix such compensation and allowances for the members as it deems appropriate. Upon motion duly made and seconded, the foregoing resolution was passed upon the following vote: Ayes: Commissioners Lloyd, Marshall, Walker, Whitted and Willhoit Noes: Commissioners -O- I, Paulette Pridgen, Clerk to the Board of County Commissioners, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the recorded proceedings of a meeting of the Orange County Board of Commissioners held on March 7, 1983, as it relates to the resolution hereinabove set forth. WITNESS my hand and official seal of the said Board this the J r— day of March, 1983. AP!,y criP410! "aulette Pridgen Clerk to the Orange County Board of Commissioners _ : 4•-_. �. 105-322 _.• t : !. ' § 105-322 MACHINERY ACT § ., :.mot i4",,,:...{ 41 :'4` ; ``... d No tax recei•t shall be delivered to the tax collector for an assessment _=`'"?4 '°r; r=IL's � a a -+ to e ` tperty ax ommission un 1 pm, as_ Y"s' . e ;.-, - ��� 1939,c.310,8.1103;1971 c.806,s, ;1973,474 76,s."Th3;c.616.) ri .- Review and Appeals of Listings and Valuations. :'-',4i--•,'-.',.'fl: x- 'f''�: 41",! § 105-322. County board of equalization and review. (a) a Person 2 • ' :r..K=:.: —Except as otherwise provided herein,the board of equalization and review of each county shall be composed of the members of the board of county commis- sioners. ice'" " Upon the adoption of a resolution so providing,the board of commissioners F.•::... `, . is authorized to appoint a special board of equalization and review to carry out 'T. the duties imposed under this section. The resolution shall provide for the .,, • '-t"....7- membership,qualifications,terms of office and the filling of vacancies on the ,,7'- ._ -.:. f: - ;_. :�. board. The board of commissioners shall also designate the chairman of the .,. sI I in March offtthehyear f€�r which it is to be effective later and shall continue in Monday • '.A '!_"` until revised or rescinded. It shall be entered in the minutes of the meeting of • the board of commissioners and a copy thereof shall be forwarded to the Depart- ,, r-' ::•::. anent of Revenue within 15 days after its adoption. ;; i Nothing in this subsection (a) shall be construed as repealing any law r r' creating a special board of equalization and review or creating any board , charged with the duties of a board of equalization and review in any county. `'� ► (b) Compensation.---The board of county commissioners shall fix the com- , -+,t pensation and allowances to be paid members of the board of equalization and :' fiw.j�4 p •.,..,, . 1 ( review for their services and expenses. , '..,-:,:.;:,1.!, i (c) Oath. ---»Before entering upon his duties, each member of the board of ;`' E , ,: ' `' equalization and review shall take and subscribe the following oath and file it -- :•:, • with the clerk of the board of county commissioners: - T ,do solemnly swear(or affirm)that I will support and maintain .,. :; . ;f rrt" €' the Constitution and laws of the United States,and the Constitution and laws +":,:. :...� . . ' of North Carolina not inconsistent therewith, and that I will faithfully dis- ",' :. . charge the duties of my'oifice as a member of the Board of Equalization and A ==' s ,•-.•to Review of County,North Carolina, and that I will not allow my ,, ,- i actions as a member of the Board of Equalization and Review to be influenced . 4 ' r by personal or political friendships or obligations,so help me Cod. • • - (Signature) ..,� : (d) Clerk and Minutes.—The tax supervisor shall serve as clerk to the board of equalization and review, shall be present at all meetings, shall maintain -'4 i accurate minutes of the actions of the board, and shall give to the board such - information as he may have or can obtain with respect to the listing and ti4Nit 1 valuation of taxable property in the county. (e) Time of Meeting.—Each year the board of equalization and review shall •` - hold its first meeting not earlier than the first Monday in April and not later . 1 than the first Monday in May.The board shall complete its duties on or before ; -.T° , • the third Monday following its first meeting unless, in its opinion, a longer , ;''4_.:. period of time is necessary or expedient to a proper execution of its •,....--;.:, - responsibilities.In no event shall the board sit later than July 3.except to hear and determine requests made under the provisions of subdivision(g)(2),below, i when such requests are made within the time prescribed by law..From the time ; .: of its first meeting until its adjournment, the board shall meet at such times as it deems reasonably necessary to perform its statutory duties and to receive t ' requests and hear the appeals of taxpayers under the provisions of subdivision (g)(2), below. • 78 + 1 r. r f 043 0ir § 105-322 # 105-322 REVIEW AND APPEALS OF LISTINGS,ETC. § 105-322 collector for an assessment (I) Notice of Meetings and Adjournment.--A notice of the date hours,place end purpose of the first meeting of the board of equel;7-etion and review shall 'ppee l is n • be published at least three times in some newspaper having general circulation ; 973,c' � ,s' ;c' in the county, the first publication to be at least 10 days prior to the first meeting.The notice shall also state the dates and hours on which the board will meet following its first meeting and the date on which it expects to adjourn;it shall also carry a statement that in the event of earlier or later adjournment, nd Valuations. notice to that effect will be published in the same newspaper.Should a notice lid review.--(a) Personnel. be required on account of earlier adjournment,it shall be publisheil at least rd of equalization and review once in the newspaper in which the first notice was publish such publication afthe board of county commis- to be at least five days prior to the date fixed for adjournment.Should a notice be required on account of later adjournment,it shell be published at least once „the board of commissioners , in the newspaper in which the first notice was published, such publication to ration and review to carry out be prior tot a date first announced for adjournment. ;elution shall provide for the (g) Powers and Duties.-- the filling of vacancies on the (1) It shall be the duty of the board of equalization and review to examine e and review the tax lists of the county for the current year to the end esignate the chairman of the that all taxable property shall be listed on the abstracts and tax ,t ate )t later than the first Monday records of the county and appraised according to the standard required .-e and shall continue in effect by G.S. 105-283, and the board shall correct the abstracts and tax the minutes of the meeting of records to conform to the provisions of this Subchapter.In carrying out ill be forwarded to the Depart- its responsibilities under this subdivision(g)(1),the board,on its own ion. motion or on sufficient cause shown by any person, shall: strued as repealing any law a, List, appraise, and assess any taxable real or personal property eview or creating any board that hag been omitted from the tax lists. on and review in any county. b. Correct all errors in the names of persons and in the description of the boa ere shall fix the corn- properties subject to taxation. 'the board of equalization and c. Increase or reduce the appraised value of any property that,in the each member of the board of board's opinion,shall have been listed and appraised at a fi�uz a the following oath and me it that is below or above the app�iraisal required by G.S. 105.283; however,the board shall not chaise the appraised value of any 7ners: real property from that at whi it was appraised for the at I will support and maintain year except in accordance with the terms of G.S. and the Constitution and laws 105-286 and 105-287: and that I will faithfully die- d. Cause to be done whatever else shall be necessary to make the lists he Board of Equalization and and tax records comply with the provisions of this Subchapter. , and that I will not allow e. Embody actions taken under the provisions of subdivisions(g)(1)a n and Review to be influenced through(g){1)d,above,in appropriate orders and have the orders as,so help me God. .. . entered in the minutes of the board. (Signature) £ Give written notice to the taxpayer at his last-known address in the hall serve as clerk to the board event the board shall,by appropriate order,increase the appraisal all meetings, shall maintain; of any property or list for taxation any property omitted from the d shall give to the board such tax lists under the provisions of this subdivision(g)(1). th respect to the listing and (2) On request, the board of equalization and review shall hear any taxpayer who owns or controls property taxable in the county with equalization and review shall respect to the listing or appraisal of his property or the property of rfonda in Aril and not later others. y April a. A request for a hearing under this subdivision(g)(2)shall be made ni ess, in its duties on or longer in writing to or by personal a pearance before the board prior to mess,ro its opinion, a longer its adjournment. However, if the taxpayer requests review of a iter a proper execution 1 except of its decision made by the board under the provisions of subdivision as fhun July 1 exce t to hear (g)(1),above,notice of which was mailed fewer than 15 days prior rsc i subdivision From he time below, to the board's adjournment,the request for a hearing thereon may :scribed ll law.From theme be made within 15 days after the notice of the board's decision was card shall meet at such times mailed. Matutory duties and to receive b, Taxpayers may file separate or joint requests for hearings under r the provisions of subdivision the provisions of this subdivision (g)(2) at their election. 79 i •- .. RY ACT § 105-322 i ;. S § 105.322 MACHINE c. At a Bearing under provisions of this subdivision(g)(2)r the board, • under the provisions of in addition to the powers it may exercise evidence h offered io Oe • .1...--ii subdivision (g)(3),below, shall yh and other county oiferes that e k.,;,..:: -4. r i• supervisor, 1 is .s..'F _ 7,';.t '-:; I. pertinent to the decision of the appeal. Upon the documents if ,..f;�•. _.-*` _ halls subpoena witnesses r n .': l appellant, the board ub mt that the witnesses have '• .� �"`<�` • "�'.. there is a reasonable basis for believing ant to the s ion of w' .,"::ter 'k -' '_, easo n information pertinent cis ?.?.,.. r: ":-r:. •'.' ..1r''-"_ , or the documents contai ` s" the appeal. this ;- _ .ii. r ran hearing conducted under ''. d, On the basis of its decision after any have entered in its r ' ;L :'` subdivision (g)(2), the board shall adopt and oha caging the . increasing, • ° ,1-,: ". ..46.;7..0...-,:17:,1.,:-.... tes an order reducing, fin, the tax lists the ,;,, ,, .; rt, L. minutes appealed or listing or removing aboard x_, ,1, '= :-'? appraisal appealed.Th =.�. , H �-:.::�: .=�. a rai ppe ale 4 :F :: L :� F whose omission or listing p :..a': :.;,�,,�, :;-: property the appellant by mad as to the action taken on his -�r" '`=' - shall notify th PP board's adjournment. �,:• ,:a:;. :- h after the bo ..-: -. 7: appeal not later than 30 days a£te )Ei) and(g)(2), ':4_-_. ' ..t•.rF :" Performance of its duties under subdivisions (g the following .� �,. -:' (3) In the performance review exercise ° above,the board of equalization and re may���r''`.F 3 el�a =�:w: MA , . powers' members or other '��;`:''` '`i...':::. r a. It may appoint committees composed of its own embe • `' ' f E it snaking investigations necessary to its work. -.- _ ‘V-•: -• ..? - f, . ,a persons to assist' expert appraisers in its discretion. The :.-�_-: v''= --. F It may also employ expo shall be ' •= ant of committees or appraisers s ;:� .,,.:� r_ expense of the employment in its discretion,require the . W f. a' ,: - e magi -- r. �'r`,- r . Fr borne by the aim county. rse the board may, the cost of any appraisal by n - , s• ..!1w ='' 'n ..�,•: - taxpayer to reimburse the ca y sal of not result i Z`rx:.• sZ:':Yr ,• - ".- :: if the appraisal x�. ;. h•;,. experts demanded by him appraised and ::'� -��- �a =,; of the valuation of the property app �. •����:�� °j=�=. - - material reduction o tli y reduced materially by the • ?-"` i.'.,r:. .-' is not suubsequentl u �. ``�: '. if the appraisal e , �.�.: -:; ,:. of Revenue. '• ', : _ ;`, - board or by the Department examine any witnesses and dacu- . The board, its discretion,may witnesses do u- 7- �'''' - b' imi place any witnesses under oath administered �., „ '':,; .= meats. It may ;i;. may subpoena witnesses or docu �▪`•..,firs any member o p st is made by •���.-.,v�cr�= f the hoard I it gnus ado when a request M �`'"a..°i'� N's}-,, :r'--_•,.::. • men must is on its own motion,and vision ( )(2)e,shave. :_ '� ii:,; � 'it.:-...-' under the provisions of� shag(2 signed a the chairman A sued b board person u:a ,=f`K�' :te ' subpoena is or to the pe n: having -.7::,t...1:-:'.::::?,'LL s" •'' board to the witness authorized.F4;: of the board, served by an ter autha '"`• -~° document, and sere y offs serve s datum who willfully fails ppe or to "'' ~�. V :.,.%: serve subpoenas. Any person nse to a subpoena or to testify when '' produce documents in response guilty of a de- „ „' "`�° appearing in response to a subpoena shall be ernuil or by both o- '4 ,,,.;. mean and punished by a fine or by imnp or by ICI• �:,r:,} `. -'3�r;;,:i is ti of the court. (1939, c. 310, s. 1105; 1977,C. _�,,. th .w =.= =`{� `. the discretion � r 806, 1; 1973,e. 476,s. 193; 7r in . •'.f 1967,c. 1196,s.6; 1971 c. 80fi s.-;:v1,5':,. ...'..: R: . �i I 863.) r• 3-�M �r1 have failed to value it as required by g F k-µ 't~:gwr Local Modification. — Catawba: 1973, c. ,,..F.. v.Baldwin,276 N.C.316,112 S.2d 12 Contest .»:;,,•- 356;Mecklenburg: 1961.c.5q9. When Property Owner ,. " .: -.:.4 Far mote on procedural on"Property of Others". It is :r .r:.,t,`' -., developments Nona. Valuation"w r: :�•. f contest the v : dnli to For r the discovery of property clear that the property owner may `'`_„:; ”:""± unlisted for purposes of ad valorem taxation, valuation atthe e"propertyofothers"widersub- 'k ,� •'r�`, .•,.. ivision(if)(2) only where he is in some way °r�: ,«..".,,,,,i.:7.4 ..1,., ' see 51 N.C.L.N•C.L.Rev.531(1973). =., ��"_,3 Many of the cases rated in the following note aggrieved by that Ta l valuation.p cBrock N.C.v North were decided under former similar provisions. Carolina Property~ The designation"property of others" in 228 S.E.2d 254(1976). subdivision(2)of subsection(g)is broad enough h# to Request Hearing, etc., Not • to include every piece of rural land or the Rig The right to request a hearing by _' county's entire tax list if the commissioners Limited- .: 80 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agneda Item No:1)-•1t ACTION AGENDA ITEM ABSTRACT MEETING DATE r 4,.. K45 5 aject: Housing Rehabilitation Contract Award cartment: cnrrununity ev_eiQpIDPnt i Public Hearing: yes X no I :-achment(s): information Contact: Wilbert McAdoo Bid Results !Phone Number: 732-8181 Ext. 429 .p-pose: Award of two Housing Rehabilitation Contracts. Sealed bids were received and opened on February 18, 1983. Attached is a tabulation of the bids by dwelling unit numbers. : pact: Award of contract to the lowest binder will be consistent with present housing rehabilitation bid procedure. commendation(s): DU# Street Contractor Bid Amount 7 Torain Street AN Home Repairs 8,734 00 106 Harper Street Eugene Morrow 13,000.00 RESULTS OF BID OPENING OWNER: James Stewart Jr. APPLICATION NUMBER 106 =DORES5: Harper Street COST ESTIMATE: 12,582.00 PERCENTAGE OF BID OVER 3.22 UNDER COST ESTIMATE CHECK ONE: JOB BID I X I JOB NEGOTIATED I 1 COMPANY BID AMOUNT A&R Home Repair ? xa-0�1-- Temcn 3. Samuel English 14,731 nn a Eugene H. Morrow 13,111) nn Frank Griffin 17,24n on Bids opened by: Robert Wilson Time of Bid Opening:-'-3:QQ •.m. Date of Bid Opening: Februar 17 1983 Witnessed by: • Wilbert McAdoo Lowest Acceptable Bid: 13,000.00 Negotiated Amount: T N/A • Contractor: Eugene H. Morrow NAME Rt. 2 Box 394, Mebane, N.C. 27302 ADDRESS 563-3023 PHONE NUMBER. COMMENTS: Submitted by: I�..r' I. S ALL.? DATE: Bid Approved by: Proceed Order: Issued r-----1 Not Issued COMMENTS: ( bL 6 - 07, , — 41 RESULTS OF BID OPENING APPLICATION NIUMMBER_r„•7 - ::;lER: Bryant B. Robert. ADDRESS: Torain Street ,.______.—_— COST ESTIMATE:8,95.00 =ERCENTAGE OF BID OVER UNDER 2.91 COST ESTIMATE :HECK ONE: JOB BID I X J JOB NEGOTIATED C COMPANY BID AMOUNT Frank Griffin & Associates 9,6a5.00 2. Temco 17 ,164.00 y � 11 ,500.00 a Morrow - w Samuel English 10,873.00 A&R Home Repairs 8,734.00 Bids opened by: Robert Wil ., Time of Bid Opening: 3:00 • Date of Bid Opening: 2-17-83 Witnessed by: Wilbert McAdoo — Lowest Acceptable Bid: 8,734,00 negotiated Amount: N/A Contractor: AP Home Re•air NAME 936 Danbury Drive, Durham, N.C. 27703 ADDRESS 596-2636 ' PHONE NUMBER COMMENTS: Community Development's contribution towards the rehabilitation of this dwelling unit will be $6,000.00. % /MI DATE: Submitted by: Bid Approved by: r-�--�� Proceed Order: Issued �-- Not Issued i_ J COMMENTS: ORANGE COUNTY BOARD OF COMMISSIONERS Action Agneda Item No —j o2 ACTION AGENDA ITEM ABSTRACT MEETING DATE March 7. 1983 Subject: Community Development Target Area Department: Community Development i Public Hearing: yes x no j ttachment(s): ! Information Contact: Albert Kittrell Housing and Community Development Study; Community Development [Phone Number: EXt. 425 Needs Chart • purpose: To consider selecting a Community Development Block Grant (CDBG) Target Area for fiscal year 1983. geed: On February 7, 1983 the Department of Natural Resources and Community Development CDBG application requirements were presented to the Board. Additionally, nine potential CDBG target areas were mentioned. A more detailed analysis of potential target areas was requested by the Board. Attach- ed is a Community Development Needs Chart which quantitatively ranks the nine potential target,areas and Orange County Housing and Community Development Study. Impact: The State's CDBG application deadline is May 2, 1983, A target area must be selected, if the County plans to meet this deadline, Recommendation(s): Authorize preparation and submission of a CDBG application for the Councilville Community. .-. -,... -.■ CD, tO CO ...I co C,11 -P. C..) 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CO _ 1 c,CD DI ,a ■1 CO ',a t.4:::. ...4 -...J Cll 2"O ' IA en , --I tin -------- ________r---.----,-:—....-- —..--- ■ __-- -.--- - SUMMARY OF THE COMMUNITY DEVELOPMENT NEEDS CHART PURPOSE The community development needs chart was constructed in order to rank the potential target areas according to the magnitude of their community development needs and the de- gree of deteriorated dwelling units. This chart is used to quantify factors which may be highly subjective or qualitative in nature. It has three primary functions: 1) to rank the target areas by using the set of factors. 2) to classify and categorize the set of factors which affects the target areas. 3) to indicate the degree one factor exceeds another on a specified basis of comparison, METHODS OF USE The general procedure for constructing this chart is as follows: 1) Determine the attributes or factors to be rated. 2) Determine the best scale for rating the factors. 3) Place data on chart. 4) Rate the attributes on factors. 5) Verify the consistency of the ratings. The first step in constructing this chart was to identify the dependent and inde- pendent variables. In this chart, the dependent variables are the target areas listed in column 1 from Syrdsvil1e to Rogers Road, and the independent variables are the factors listed in row 1 from percentage of units needing housing assistance to the number of outdoor bathroom facilities. In the second step, a scale from 1 to 3 was determined as the best means of rating (listed in row 11). This scale rated the factors on three different levels of magnitude: 1 as low, 2 as medium, and 3 as high. Afterward, each factor was given a rating. The rational behind the rating is--factors with a 3 rating have direct impact to the health and safety of the community; factors with a 2 rating have a possibility of affecting the health and safety of the community; and factors with 1 rating do not have a major impact to the community because of alternative methods currently being used such as wells, septic tanks and unpaved roads.. Also, a majority of the dilapidated units are vacant, and the dilapidated units that are occupied by residents must be relocated, This process gives the occupied dilapidated units a higher rating because of the over- lapping effect. The third step was to place the information on the chart. All information on the target areas were collected by a windshield survey. In the fourth step, the information was given a quantitative value. If the infor- mation is not in numerical form it must be changed to a quantitative value. Once this process was done, the magnitude scale rating in the column of the factor being rated was multiplied by the quantitative value of that same factor. For example, no number in this chart needed to be changed but ih order to simplify the procedure all numbers were changed into percentages. This procedure reduced the size of the number in the rating. A good example is Byrdsville which has a magnitude scale rating of 3 in column 2 and in the same column 54% of the units needs housing assistance, so the calculation will be 3 X 54% = 1.6 rating. A different procedure was used for the "Yes" and "No" answers. This information was given a quantitative value, For example, in the Cheeks/Miles Area there is water service, but no sewer service. For water service a quantitative value of 0% was given, and for sewer service a quantitative value of 100% was given. Since each factor has a magnitude rating of 1 , the magnitude rating was multiplied by either 0% or 100% which gave a product of 0 or 1. After each factor in each target area was rated, each factor rating was added together for every target area (shown in column 11). Column 11 gives an overall rating of the target areas. The areas were ranked by giving the highest rating a 1 ranking, the next highest rating a 2 ranking, and so on (shown in column 12), The fifth step was checking the chart for consistency making sure each column utilized the same calculation procedures and making sure that each number has an equal amount of value when it was changed to a percentage. 'r l A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) BE IT RESOLVED by the Comrriissioners of Orange County that the Commissioners authorize the County Manager to submit an application to ACTION for a $24,775 grant for continu- ation of the Retired Senior Volunteer Program for twelve months and to certify to the federal government the will- ingness of the County to assure a minimum of 30% in cash, goods, and services as the non-federal share in support of the program. This the 7th day of March, 1983. I Sharon E. Allison, Clerk/Typist to the Board of Commissioners for Orange County, North Carolina, do hereby certify that the foregoing is a true copy of so much of the proceedings of the Board of Commissioners for said County at a meeting held the 7th day of March, 1983 as relates in any way to the Resolution hereinabove set forth, and that said proceedings are recorded in the Minute Book of the Minutes of said Board for said date. Witness my hand and seal of Orange County, North Carolina, this the 7th day of March, 1983. rho. o. C env „r, Sharon E. Allison, Clerk/Typist i i�:�•11�'bi. °;,,S 7ORN to an subscribed before se t)r,1+? ,t'hi.s the day of March, 1983. s)• 1' My Co�i�ssion Expires: 3l�' Yr. 051 ORALNZE COUNT _. BOARD 0? C( SSIO E Action Agenda. Item po. 1)-13 ACTION AGaID . tr,aY1 ABSTRACf ETTfG DATE MARCH 7, 1983 Subject: APPOINTMENTS Dept: CoMkISSTONERS Public Hearing: yes xxno 1 Abet(e) . Information. Contact:CLERK TO BOARD . Prime Ntz e : 732-8181 ext. 505 Pa E: To maintain Commissioners ' appointed Boards at effective membership levels . To update Board on upcoming vacancies . All positions have been advertised unless otherwise indicated. HEALTH B : There is one vacancy to fill the unexpired term of James Boyd (will expire 8/30/83) . There are six resumes : five are of those who applied for the vacancies last August; one was received 'in response to the ad. RECREATION ADVISORY COUNCIL: There are two vacancies (Bingham and Chapel Hill Townships) . Two resumes are attached, both from Chapel Hill Township. YOUTH SERVICES NEEDS TASK FORCE: Sarah Tillis has resigned and recotmnen• s Lisa Gillen• as her replacement with the concurrence of the Task Force. See attached resume and memorandum dated 1/13/83 . This was not advertised. HILLSBOROUGH PLANNING BOARD: Last fall you appointed Ronald Wagner to t is Board, as recommended by the Town Commissioners . This term expired ebruary 28th and they are now recommending that Mr. Wagner be appointed to a full term on this Board. This has not been ad- vertised. (No attachment) _UPDATE NURSING SOME ADVISORY COUNCIL: The office has received the nominee rom thelHillhaven Homes . This will be brought to the Agenda of April 5th after the nominee(s) have been received from Carol Woods . COI ISSION ON WOMEN: There are two vacancies . The executive com- mittee of the Commission will meet on 3/10 to make a recommendation to the Board. This will be returned to the agenda of April 5th. MEBANE BARD OF ADJUSTMENT: The County's extrajurisdictional appoint- , morit Thi a }sac boars arizrart-i car3 goAraral t--im q . Nn arrn1 i runt's havt? MEMORANDUJ TO: 11 he Board FROM: Ilhe Clerk RE: Appointments Agenda item D-13 DATE: March 3, 1983 Once a ain, due to the volume of resumes , the applicants for vario s Boards/Commissions/Councils are being submitted under sepalrate cover. PAGES 1-7 HEALTH BOARD: There is one .vacancy to fill the unexpired term of James Boyd (will expire 8/30/83) . There are six resumes : five are of those who applied for the vacancies last August; one was received in response to the ad. 8•-13 RECREATIcIN ADVISORY COUNCIL: . There are two vacancies (Bingham and Chapel Hill Townships) . Two resumes are attached, both from Chapel Hill Township. 14-15 YOUTH SERVICES NEEDS TASK FORCE: Sarah Tillis has resigned and recommends Lisa Gilland as her replacement with the concurrence of the Taisk Force. See attached. resume and memorandum dated 1/13/83 . This was hot advertised. I � none HILLSBOROUGH PLANNING BOARD: Last fall you appointed Ronald Wagner to this Berard, as recommended by the Town Commissioners. This term expired February 28th and they are now recommending that Mr. Wagner be appointed to a full term on this Board. This has not been ad- vertised. (No attachment) UPDATE none NURSING H. ME ADVISORY COUNCIL: the office has received the nominee from the Hillhaven Homes, This will be brought to the Agenda of April 5th after the nominee(s) have been received from Carol Woods . none COMMISSION ON WOMEN: There are two vacancies . The executive com- mittee ofl the 'Commission will meet on 3/10 to make a recommendation to the Board. This will be returned to the agenda of April 5th. none MEBANE BOARD OF ADJUSTMENT: The County's extrajurisdictional appoint- ment. This has been advertised several times . No applicants have been received. none INDUSTRTA1i. FAC..TT TTT'r;C AT771 'Dn7 7 TTm rr nn...mr.^r, •r.m -- 0152 AGENDA ITEM PAGE TWO Chapel Hill recommends Dennis Howell. The Town of Carrboro met (3/2/83) in a work session to consider this nomination. If a nnomi ee is forthcoming they will be considered for approval, t the meeting on 3/8/83. At the meeting of February 7th you indicated you would like to intervilew the leading candidates for your four appointments . Accordingly, I am attaching applications from last month and some additional ones which I have received in the interval. • 053 • ORANtE CCu "1Y BOARD OF ca.2.ISS.lC`IE S Action r:ger43. Item t:o:1). 14 ACTIO N AGMID\ ITi I ABSTRACT NErfz DATE March 7, 1983 Subject: RSVP ACTION Grant Application Departimnnt. Department on Aging PDc--Fgaringt yes x no Attachzte:nt(s) : RSVP Resolution for Irifoxmation Contact= Jerry M. Passmore Submission of a Grant Application Phone Nor: 968--4478 • • Purpose: To consider authorizing submission of the RSVP Application to ACTION for the period July 1, 1983 through June 30, 1984 in the amount of $24, 775 in Federal funds . • Need: This is aiyearly Continuation Application covering volunteer. services provided by 380 retirees serving approximately 55, 510 hours at 35 work stations in Orange County. Last:There would be no increase in County funds for the Program. Chapel Hill and Carrboro will need to participate in support of the matching share at a level equivalent to last year in order for the program to be continued at current level. 054 A1RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) Blq IT RESOLVED by the Commissioners of Orange County that tlie Commissioners authorize the County Manager to submit ari application to ACTION for a $24, 775 grant for continu- aion of the Retired Senior Volunteer Program for twelve m nths and to certify to the federal government the will- irigness of the County to assure a minimum of 30% in cash, goods, and services as the non-federal share in support of the program. This the 7th day of March, .1.983. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I, Paulette Pridgen-Pond, Clerk to the Board of Commissioners for Orange County, North Carolina, do hereby certify that the foregoing is a true copy of s4 much of the proceedings of the Board of Commissioners for said County at a meeting held the 7th day of March, 1983 as relates in any way to the Resolution hereinabove set forth, and that said proceedings are recorded in to Minute Book of the Minutes of said Board for said date. 11 Witness my hand and seal of Orange County, North Carolina this the 7th day of March, 1983 . Paulette Pridgen-Pond, Clerk • RSVP BUDGET 055 I Adopted Proposed 1982-83 1983-84 Staff salari s $33,135 $32,403 Staff Fringe 1Benefits 5,535 6,006 Staff Travel 2,510 2,260 Equipment 950 185 Supplies 375 375 Office Space (Entirely In-Kind) 1,460 1,843 Postage 659 853 Phone 1,404 Printing 400 350 Volunteer Re ruitment 75 75 Periodicals 72 80 Volunteer Me 1s 1,770 1,770 Volunteer TraJnaportation 16,157 16,750 Volunteer Re 'ognition 1,750 2,275 Volunteer In�urance 800 835 SUBTOTAL $67,052 $66,060 Phone (Dept. on Aging Administration) $ 1,158 Xeroxing (De t. on Aging Admi.n. ) 600 TOTAL RSVP BUDGET $67,052 $67,818 RSVP REVENUE SOURCES Adopted 19'82-83 Proposed 1983-84 FEDERAL FUNDING FS OM ACTION $25,625 (38%) 1 $24,775 (36%} r NON-FEDERAL 41,427 (62%) i 43,043 (64%) Cash Revenues 1 Town of Chapel Hill $12,277 1 $12,277 Orange County 14,698 1.4,698 Town of Carfbpro 800 1 800 Subtotal $27 ,775 ) $27,775 In-Kind Contribktions 13,652 1 15 ,268 TOTAL: $41,427 $43,043 1 TOTAL REVENUE: $67,052 (100%) 1 $67,818 (100%) Note: It is not proposed that cash revenues for FY 83-84 from federal or local slources be increased over the 1981-82 or 1982-83 funding. ACTION granted an additional, one-time sum of $850 to purchase a typewrit :r in 1982-83. Telephone and xerox charges will not appear in the 1983-84 grant. The charges will be merged with the Department on Aging's bill and paid as a departmental charge by the County. 1 056 RSVP BACKGROUND INFnRMATION When the program began, in the fall of 1973, the staff con- tacted local groups and organizations that might be willing and interested in using volunteers over 60 years of age. During the nine years that followed, over 100 non-profit organizations indicated a willingness or desire to use senior volunteers. At present, volunteers are serving in over35 "volunteer stations". They help schools, libraries, commu- nity centers, the Botanical Garden, a radio station, the Countylcorrectional facility, health and social organizations, local governments, and other non-profit community programs throughout Orange County. Outreach has been done in the commu-- nitieslof Orange County to develop new programs and enrich the existing ones. In November, 1973, RSVP recruited its first two volunteers, Mrs. Gotha Lassiter and Mr. Hugh McLeese. By 1983, 800 volunteers had been involved in the program. At present, about 350 volunteers are actively working, some serving daily and others' serving once or twice a month. Currently, 47% of the volunteers reside in Chapel Hill, 9% in Carrboro, and 44% in the reOt of Orange County. About 30% of the volunteers are men, and about 50% are black. Their total hours for an average month ast year were over 4,740 hours. If the volunteer hours expended over the past year were multiplied by the minimum wage, 0.90,700 worth of service was given through RSVP. RSVP volunteers, for example are "grandparents" , tutors, and teachers of special interest classes for children; newsletter assemblers; tax aides; creators of learning materials and toys for day care centers and hospitals; office and library assis- tants; garden designers at the Botanical Garden, prison and schools; friendly visitors; nursing home assistants; tour guides; helpers in nutrition programs; health and court consultants, and evrn Santa and his Helpers: Volunteering through RSVP offers some advantages to the older volunteer. Each volunteer is covered by accident insurance while serving at his volunteer job; transportation is arranged, provided, or reimbursed when requested. Meals are provided on requesi if a volunteer works over a meal period. Although costs for this part of the program have been minimal, we are finding that mere volunteers request some assistance. Another very important part of the program is the recognition of Senior Volunteers for their service. At the annual "Recog- nition Party" this spring certificates of service of a year or more d pins to newer volunteers will be presented. Parties have b en held for residents of nursing homes who volunteer within the homes. Framed certificates are proudly displayed in their grooms and many wear their RSVP pins and ribbons daily. Their efforts would never have been recognized as contributions to society without RSVP. n 057 VOLUNTEER STATIONS DURING 1981-82 Number of Volunteers Volunteer Stations 1981 - 82 American Cancer Society 3 American National Red Cross 2 Animal Protection Society 1 ThelBusy Bees 71 Campus Tour Guides ' 1 Carolina Friends Early School 1 Carol Woods 7 Carrboro Elementary School 3 Chapel Hill High School 3 Chapel Hill Historical Society 2 Chapel Hill Preservation Society 1 Chapel Hill Rec./ New Generation 3 English Classes for Foreign Wives 1 Ephesus Road Elementary School 2 Estes Hills Elementary School 3 Frank Porter Graham Elementary 2 Glenwood Elementary School 1 Golden Age Club 47 Golden Age Happy Circle 59 Helpline 1 Hil (haven-Orange Nursing Center 9 Homd Health Agency Intelrfaith Council for Social. 9 , Service Lakeview Manor Nursing Center 8 Meals on Wheels 12 Meet Your Neighbor Club 54 New 'Hope Audubon Society 1 North Carolina Botanical Gardens 21 North Carolina Dept. of Corrections 3 North Carolina Kidney Foundation Nor±.h Carolina Memorial Hospital 35 North Carolina Nature Conservancy 13 Ope ation Match 2 OPC Adult Day Treatment Program 4 Or ge-Chatham Comprehensive Health Service Orange County Department on Aging 35 Orange County Mental Health Assoc. i Outreach Club 27 Phillips Jr. High School 1 P.T.A. Thrift Shop l RSVP 21 SHAC Clinic 1 Town of Chapel Hill 1 Triangle Hospice 3 Triangle Memorial and Funeral Soc. , 1 YMCA,. - Carrboro and Chapel Hill 1 TOTAL (duplicated figures) : 478 017E COUNTY 058 130:k.D C: CC "TE,SSIC`-E2S Action %.gerc.a Item No_ 1 )-15 Acrio`; AGENDA IT •I AESTiaK MEET= DATE Igo . q Subject: Aging - Transportation Public Hearing: y no Information Canes: Jerry Passmore , Dir . Agreement Phone lv' r: 967.9251 , Ext. 280 • 1 ' ,, • Pulse: To renew agreement with JOCCA for leased vans to the Orange CountylDepartment on Aging - January 1 , 1983 through June 30 , 1984. Nee : Leased vans are needed to provide transportation to older citizens in Orange County to five nutrition sites , shopping and medical appointments . • Itmect: Operational funds for vans are already approved and budgeted under Title III-B Transportation account of the Department on Aging . 059 AGREEMENT This agreement , entered into this day of , 1983 by and between Jojnt Orange Chatham Commune y Action , hereinafter referred to as "JOCCA" nd Orange County on behalf of the Department on Aging , hereinafter referred to as the County. The purpoie of this agreement is to outline the conditions under which JOCCA and the County will cooperatively provide transportation to Orange County Senior Citizens and hereby formally agree with each of the following : SPECIFIC RE SP I STBILITTES O'F JOCCA 1. To lease three (3) vans to the County for daily senior citizen trans- portation for (Southern Orange ,- Efland , Cedar Grove , and Hillsborough areas . 2. To lease the following identified vehicles : 1979 Dodge -van with lift - License No. XZH2O4 1980 Fordvan - License No . T0F663 1977 Plymouth van - License No. PAY387 3. To lease three (3) new JOCCA vans and one ( 1) mini bus (25 passenger) (funded under UMTA , Section 16(b) (2 ) to the County upon receipt from the North Carolina Department of Transportation . SPECIFIC RESPONSIBILITIES OF THE COUNTY 1 . To reimburse JOCCA $1 .00 per year for each leased van . 2. To provide all gas , maintenance , repairs and insurance on each JOCCA leased vin . (Collision & Liability) JOCCA 3. To allow access to its leased vans , when not scheduled for use, at a rate of not more than 30t per mile. 4. To operate and schedule the use of the leased vans on behalf of senior citizen and approved groups according to the Orange County Transportation Board policy and procedures . 5. To complete all required UMTA vehicle operation reports and submit to the N . C. Department of Transportation . 6. To return the 1980 Ford van upon receipt of the four (4) new UMTA 16 (b) (2) vehicles . The term of this contract shall be from January 1 1983- through June 3 , 1984 unless sooner terminated by either party giving 30 days prior written notice to the other party of intention to terminate. Orange County has the right to renew this contract on an annual basis . IN WITNESS WHEREOF , JOCCA and Orange County have executed the Agreement of the date first above written . ORANGE COUNTY JOINT ORANGE CHATHAM C lMMIINzry arTrnM Y ; Y:;..;r •f}j1(+ .i:•.l4-+ c:. e 060 °,1 .1" �Y ua y ..i �"'jerr�1 L s Gor•�+iTSSIa� Action =tom t:a_ • t �_ r AG ► rzEzi \asisi-\ce qamTLNG DATE, March 7 ,. 1983 Subject: Approval of Department on Aging Service Donation Guide and Collection Procedure E)e .-' : Senior Citizens Board -• [ln.A pubLic °� y ---- A�-� (s) = Ina .atiOn Contacts Betty Landsberger , Dept. on Aging Jerry Passmore , Dir. Chair Service Donation Guide and Collection Procedure P Na= 968-4478 • Phrase: To appr ve a Service Donation Guide and Collection Procedure for the Department on Aging ' s services funded under Title III-B of the Older Americans Act as well as other services provided without a fee. Need: The U .S. dministration on Aging requires that clients be given an opportunity to contribute to Title III-B Aging services and that a procedure be established for collecting donations . A 15% program income goal from donations is being encouraged (not required). by the Federal dministration and the North Carolina Division of Aging . Imo: Administr tively, this will require staff time to set up donation procedure and educate present clients about this new policy. Additional revenues from donations must be budgeted and spent in the fiscal year collected. From client perspective , some may not seek out or use service because of dbnatinn ©nlicv whip nthPrc matt nartirinato hraratieo th=1. 061 Final Revision SERVICE DONATION GUIDE AND COLLECTION PROCEDURE For Orange County Department on LELII tiany of the Department on Aging services are- provided without charge to senior citizens (60x) . The U . S. Administration on Aging has established a 15% Program Income goal for Title III aging ser- vices and re9uires that clients be given an opportunity to contri- bute to the service . Orange County' s program income for FY83 (Oct.- June ' 83 , 9 ' onths) would be $5 ,793 for Title III-B Aging social services , Tile III-C1 , congregate meals - $6 ,526 and Title III -C-2, home delivered meals - $788. Two factors were taken into account by the Senior Citizens Board in resOonding to this federal directive ecaand dresestablishing the suggested donation amounts and collection 1 . 1 That donations should have a range so it would be adaptable to various client situations and ability to contribute. 2. That donations for services primarily used by low- income perso s should be kept lower. - Service Donation Guide To assi t persons who would like to make a contribution , the Orange County Senior Citizens Board has suggested the following donation guide for Title III-B, Older Americans Act, federally funded services and for non-Title III Aging services which do not have a requilred fee. 'Title 11I-B A in Services Non-Title III-B A in Services Transportation : 10t-$1 per Senior Tar Heel Card and, trip or $2 . 90 per month Directory: $1 Newsletter: $, - $5 per year [::1 VIFA Income Tax Help: no charge Inform tion Assistance.: Insurance Hel E: e: Health $2 per request 1_ 10 per client 1 Senior LCenter Activity: .Vial of Life (Vials) : 1oq-25t per activity or any amount $2 per month J Tel ephone Reassurance.: Chore- andihel er: 254-$5 any amount per visit plus materials) Legal Assistance : $1-$5 per — atto ney conference Outreach,: 25t per consultation Collection Procedure Policy_ 062 . -2_ manner. (1 ) To make available on request the Suggested Donation Guide - Information Card/Envelope (2) To locate donation boxes at senior centers and nutrition sites only ( not on vans ) (3) Because of the security issue , the procedure for handling finds would be established and reviewed by the County M nager and faA staff. (4) Where appropriate , specific information will be provided as to where the donated funds will be used to continue the services (example - steps for vans) Orange County Senior Citizens Board - adopted January 13 , 1983. ) ORANGE COUNTY BOARD OF COMMISSIONIERS Action Agenda ACTION AGENDA MEM ABSTRACT Item No. } }— METING DATE March 7, 1983 Subject: Fire and Burglar Al arms • Department: Emergency Services Public Hearing: ' yes X no Atta ~ t s : formation Contact: Yes b Bobby Baker Phone Number: 929-8109 or 732-8161 PEE: To consider the need for the continuation of fire and intrusion monitoring by Orange County Communications Center, and possible county liability associated with providing this service. NEED: 1. To inform the Board of County Commissioners of the County's role in monitoring public/private alarms. 2. To clarify and protect Orange County's responsibility in providing alarm monitoring. FACT: A clear hold harmless agreement with the private agency responsible for the alarm system would benefit Orange County in that all parties would be certain as to their responsibility. RECOMMENDATIONS}: 1. That Orange County provide monitoring of private/public alarms at no cost through the Orange County Communications Center. 2. That Orange County have a written hold harmless contract with a private alarm service. 3. That alarm monitoring firms, which can meet the County's contract terms, be asked to submit proposals with Board decision on which firm to provide the service to be made at a later date. Background Information Regarding Orange County Communications Center's Relationship with Public/Private Alarms In 1977, Orange County implemented a county-wide 911 Emergency Communica- tion Center. The Center began operating out of the old Police Station in Chapel Hill. At that time, the Town of Chapel Hill Dispatchers were monitoring Fire and Burglar alarms for the town. Carrboro and the Orange County Sheriff's Office were also monitoring similar alarms. The Town of Chapel Hill had consolidated all alarms through a written agreement with Alarms & Protective System, Inc.(APS). This agreement would allow the consumer to purchase alarm equipment of various types. The consumer would lease a dedicated pair of lines from the phone company, which APS would connect to its monitoring equip- ment in the Dispatch Center. The cost to the customer by APS would be a $60 connections fee and $48 annually thereafter. It was the responsibility of the Dispatchers to monitor the Alarm Panel on a twenty-four hour basis, dis- patch the appropriate agency upon receiving an alarm and report daily any mal- functions to APS. No charge was made by the Town of Chapel Hill for this service. It was the responsibility of AI'S to correct any problems with the equipment and coordinate with the customer for repair of alarms or defective phone circuits. When all communications equipment was turned over to Orange County and county dispatchers became responsible for communications on a county-wide basis, alarms from the Town of Carrboro and the+Orange County Sheriff's Office were moved to the County Communications Center and connected to the existing monitoring panel by APS. Orange County Communications has continued to monitor and accept new alarms as before, continuing the same service for all of Orange County. In addition to dedicated alarms, The Communications Center provides a private telephone line for residential dialer alarms. With • 1 a the move of equipment, the existing agreement between the Town of Chapel Bill and Alarms & Protective Systems was assumed by Orange County. This agreement has now expired. During the move to the new 911 Center, considerable problems were encountered with moving APS monitoring equipment and telephone circuits for these alarms. This resulted in some alarms not being reconnected for sev- eral weeks. Even though the necessary coordination and responsibility for moving these alarms and circuits belonged to APS, it became necessary for the County to become involved to correct these problems. All alarms are now operational, but the question of liability to the County should a loss of property occur due to a malfunction of equipment of which the County has no control remains. The history of the County's involve- ment with the alarms indicates that problems due to equipment failure and maintenance will again occur. Orange County needs to have a relationship with the private alarms service that will provide service to the public, yet protect the County from any liability due to problems/errors beyond the Communications Center's control. The Board of County Commissioners should consider the follow- - log options: 1. Discontinue providing alarm monitoring service since this service is available through private companies. 2. Provide alarm monitoring service, but have a contract with a private alarm service and charge a fee for monitoring the alarms. 3. Provide monitoring service at no cost the private alarm company realizing it is a service to the citizens who would need dispatch service in any event; but have a hold harmless agreement with the private • alarm service. This hold harmless agreement would defend and hold the County harmless from any lawsuits arising out of this service- - thereby, transferring the risk to the vendors. 4. Renew the previous agreement with Alarm & Protective System,Inc, that was between Chapel Bill and APS. • • 066 . , _ Irig COLLIER COBB & ASSOCIATES OF THE CAROLINAS,INC. 14017 E. FRANKLIN ST, CHAPEL HILL, NORTH CAROLINA 27514 R 0. B0 2166 February 21, 1983 (9191 968.4472 Mr. Mark Re s Director of] Purchasing & Central Services Orange County 300 W. Tryon Street Hillsborough, North Carolina 27278 Dear Mark: You requested us to research the insurance aspects of the fire and burglar alarm monitoring services. We will research whether that would be covered or not with Great American. If not, I am researching cost from another source, if available at all. In the meantime, we had some other possible recommendations for your con- sideration. It appears to us that the County is taking on responsibilities for some events that I may not be under their control. For example, we could have a malfunction with the burglar alarm system or a possible malfunction with the telephone system which would prevent your properly responding to an emergency call. Since you are not making a charge for this service, we feel that perhaps a hold harmless agreement from the protective service company would be a possible risk management technique in the interim. This hold harmless agreement would defend and hold the County harmless from any lawsuits arising out. of this service; thereby, transferring the risk to the vendors. You probably coup. seek the advice of the County attorney in structuring such a hold harmless agreement. In our disc the other day, we both felt there might be a lot of political consequences because of your failure to respond to a call. This could n ossibly have repercussions all, the way to the County Commissioner level. Since the County has no control over potential malfunctions arising out of the actual burglar alarm system as well as all the eledtrical connections to the 911 center, we felt the County was taking on a lot of responsibility without collecting any revenues for this service. 1 067 Mr. Rees Page Two February 21, 1983 We will continue to research the insurance question and cost of obtaining the coverage if it is available in the marketplace. Best regards. Sincerely, 9-0-4-fet- Jack C. Smith, CPCU Account Executive JCS:jlr ORANGE COUNTY HOARD OF COMMISSIONERS Action Agenda ACTION AGENDA rxEm ABS'T'RACT Item Nob ~1 2 MEETING DATE March 7, 1983 Subject: Agreement between Orange County and OPC Mental Health, Mental Retardation and Substance Abuse Authority, • Deft: Fl nanc {. Public Hearing: — yes X no ,f A - - t s : Information Contact: Yes Finance Director Phone Number: 732-8181 ext. 496 PURPOSE: To consider an agreement between Orange County and the Orange-Person-Chatham Mental Health, Mental Retardation and Substance Abuse Authority. NEED: This agreement will enable the Orange-Person-Chatham Mental Health, Mental Retardation and Substance Abuse Authority to receive funds from the State of N. C. for allocation to Orange County for the renovation of the Old Cafeteria Building adjacent to the Northside Mental Health Center. FACT: The County will have available $125,000 ($100,000 grant from State of N. C, and $25,000 from the Authority) for renovation of Old Cafeteria Building for the purpose of establishing a day hospital program for the emotionally dis- turbed youth. A RECOMMENDATION(S): Approval of agreement. AGREEMENT BETWEEN THE ORANGE-PERSON-CHATHAM MENTAL HEALTH, MENTAL RETARDATION, SUBSTANCE ABUSE AUTHORITY and ORANGE COUNTY GOVERNMENT FOR RENOVATION OF REAL PROPERTY This agreement is entered "into between the Orange-Person-Chatham Mental Health Mental Retardation, and Substance Abuse Authority (hereinafter referred to as 'Authority") , and Orange County (hereinafter referred to as "County") . The purpose of this agreement is to enable the Authority to receive funds from the State of North Carolina through the Department of Human Resources, Division of Mental Health, Mental Retardation, and Substance Abuse Services for allocation to the County for the renovation of real property. The parties hereto, acting through their authorized officials, do hereby agree as follows: A. That the Authority: 1. Shall make written application to the North Central Regional Office of the Division of Mental Health, Mental. Retardation, and Substance Abuse Services in Winston-Salem, North Carolina, for a grant in accordance with the North Carolina Administrative Code, 2. Shall comply with provision of N.C. G.S. 143-129 and any other appropriate statutory requirements for purchasing. 3. Shall obtain written verification from the Division of Facility Services that an existing facility can, with specified modifications, comply with licensure requirements. 4. Shall obtain written verification from the Division of Facility Services that architectural plans for new construction shall comply with licensure requirements. 5. Shall obtain written verification from the appropriate local governmental authority that the location meets all zoning requirements. 6. Shall abide by the applicable rules, regulations, guidelines, and statutes of the Division of Mental Health, ,Mental Retardation, and Substance Abuse Services, Department of Human Resources, State of North Carolina, and the United States. 7. Shall be responsible for maintenance and upkeep of the property, 8. Shall allow inspection of the property by the County, Department of Human Resources employees, or any other agency having licensure responsibilities for the facility to review and inspect as deemed appropriate by that agency director or his designee. • 6 • 9. Shall be solely liable for all acts or actions by the Board and hold the County, Department of Human Resources, Division of Mental Health, Mental Retardation, and Substance Abuse Services, and the State of North Carolina secure from harm of suit or liability resulting 'from any such acts or actions. B. The County that is a party to this agreement agrees to the followings 1. Shall determine that adequate insurance, which is determined as actual cash value is maintained and updated annually for the facility. Tf building is destroyed by fire or natural disaster, the insurance shall be used to replace the building upon concurrence of the Division of Mental Health, Mental Retard- ation, and Substance Abuse Services Director. If the building is not replaced, the insurance proceeds will first be used to return to the State of North Carolina, Division of Mental Health, Mental Retardation, and Substance Abuse Services, the exact amount of the renovation grant or the cash value of the building. 2. If, because of anything done, caused to be done, permitted or ommitted by the Authority, the premium rate for any kind of insurance affecting the Building shall be raised, the Authority agrees that the amount of the increase in pre- mium which the County shall be thereby obligated to pay for such insurance shall be paid by the Authority to the County on demand, and that if the County shall demand that the Authority remedy the condition which caused the increase in the insurance premium rate the Authority will remedy such condition within five days after such demand. The Authority agrees that the Authority shall. not do, or cause to be done, or permit on the Leased Premises anything deem extra hazardous on account of fire. The County shall carry fire and extend . coverage insurance insuring its interest in the Building and the Leased Premises. The Authority shall carry fire and extended coverage insurance its interest, if any, in improvements to or in the Leased Premises and its interest in its interest in its office furniture, equipment, supplies and other personal property. Both the Authority and the County hereby waive any claims or rights of action which the one may have against the other for loss or damage covered by such insurance policies and both the Authority and County covenant and agree that each of them will obtain a waiver from its carrier of such insurance releasing such carrier's subrogation rights as against the other party. 3. Shall agree that the Authority may have the use of this facility free of rent for at least ten (10) years from the date first occupied by the Authority. 4. Upon disposal of Real Property before the completion of the ten (10) year period, the County shall return to the State of North Carolina the exact amount of the grant or the cash value, which ever is less. C. Notwithstanding other provisions in this dOntract, the Department of Human Resources, Division of Mental. Health, Mental Retardation, and Substance Abuse Services shall not be construed as a party to this contract or as a holder of any title to the real property purchased under this contract. • • , s D. Payment of Funds: 1. The Authority will request funds from the State of North Carolina in accordance with the procedures outlined in ASPM .1136 (Funds for Assaultive Children) , • 2. After receipt and upon presentation of appropriate documentation (invoices, etc the Authority wil± advance funds to the County. 3. The maximum amount of Funds available from the State of North Carolina for this renovation is $100,000. Any additional funds (up to a maximum of $25,000) will be provided by the Authority. Suspension or Termination: This agreement may be suspended or terminated for cause presented by either party or by mutual agreement of both parties, parties written notice of intent of such suspension or termination is given'sixty (60) days prior to the effective date of such suspension or termination. In the case of suspension or termination, the County shall return to the Authority for return to the State of North Carolina, Division of Mental Health, Mental. Retardation, and Substance Abuse Services, the exact amount of the grant. The parties hereunder have executed the agreement to be effective the day of r lS • Authority Chairman Date Authority Director Date / Chairman, County Commissioner Date • .APSM /o-i 10/1/82 .1136 FUNDS FOR ASSAULTIVE CHILDREN (a) In furtherance of,the Appropriation Bill of the 1981 ( Session Laws, Chapter 859 and Chapter 1032, the division shall \_: administer a program of grants for the establishment and operation of local programs to provide treatment to children under the age of 18 who suffer from emotional, mental, or neurological handicaps accompanied by violent or assaultive behavior and who have been certified as Willie M. class members in the case of Willie M. , et. al. vs. Hunt et. al. The focus of these programs may include, but are not limited to, residential treatment programs and independent living arrangements. (b) Programs operated by an area program or a private program contracted by the area program may spend funds for assaultive children for the following: (1) staffing; (2) travel; (3) supplies; (4) utilities; (5) administrative and program equipment; (6) administrative cost which can be clearly documented; (7) transportation of clients; (8) other program needs as approved by the division; and (9) purchase, construction and/or alteration, improvement, or repair of a facility according to the following provisions: (A) A request for alteration or repair of an existing facility of five thousand dollars ($5,000) or less shall be submitted to the appropriate regional office of the division for approval. (B) A request for alteration or improvement of an existing facility in excess of five thousand dollars ($5,000) shall be forwarded to the division controller's office through the appropriate regional office of the division for approval. (C) A request for construction of a new facility or purchase of an existing facility shall be forwarded to the divison controller's office through the appropriate regional office of the division for approval. (D) Each request as outlined in (b) (9) (B) and (C) of this Rule shall be accompanied by a narrative that explains the need for the purchase, construction, alteration, improvement or repair of the facility and a copy of the schematic drawings and specifications. If approved by the Division of Mental Health, Mental Retardation and Substance Abuse Services these drawings and specifications shall be forwarded to the Division of Facility Services for review and approval_ { _ EFFECTIVE: October 1, 1982(Technical Correction in (b) (9) (D) eff. 11/1/8: SUPERSEDES: Rule .1136 (11/6/81 publication date) in Section 25 of APSM 75-1 OPR: Controller, Controller's Office DISTRIBUTION: C tl - APSM 75-1 10/2/82 (E) Upon approval by the Division of Facility Services the area program may proceed with the completion of the project and shall meet the provisions of G.S. 143-129 and G.S. 143-131, (F) For construction, alteration or repair projects The Division of Facility Services shall conduct on-site inspections when the project is 33 percent complete and 67 percent complete and a final inspection when the project is 100 percent complete. Funds up to 45 percent of the cost shall be advanced to an area program upon a written assurance from the area director that the requirements of G.S. 143-129 and/or G.S. 143-131 have been met. An additional 30 percent shall be advanced after the first inspection and the remaining 25 percent shall be paid after final inspection. (G) Prior to the purchase of an existing facility the area program shall submit two property appraisals to the appropriate regional office for review and approval. The Division of Facility Services shall conduct an on-site inspection of the facility. Following the inspection and approval of the purchase by the Division of Mental Health, Mental. Retardation and Substance Abuse Services, division funds shall be transferred to the area program. (H) When the expenditure of division funds for construction, alteration, repair or purchase of a facility is fifty thousand dollars ($50,000) or more the area board shall obtain written assurance from the owner of the facility that the facility shall .temain available for mental health, mental retardation and substance abuse services for at least 10 years. If a facility is purchased or constructed by the area program or its contracted private non-profit board and is later sold, the proceeds of the sale shall be used to refund division funds which were used for the purchase or construction. (c) Funds provided by the division to support the services provided to a Willie M. program shall be discontinued if the program fails to serve any Willie M. clients for a period of 45 consecutive days unless an extension of time is approved in writing by the division director. (d) Funds for assaultive children shall not be used in specific programs to serve children who are not Willie M. class members if any class member who is in that zone and who is appropriate for the specific program being funded remains unserved. The zones within the state shall be determined by the division. Funds shall not be expended for any program that does not serve Willie M. class members. Funds shall not be used to start or operate a service in its entirety which serves a disproportionately small number of Willie M. clients. The division shall negotiate the minimum number of Willie M. children who shall be served in each '' program and shall specify that number in the grant award notice. u rvn . APSM 75-1 10/1/82 (e) Funds for assaultive children may be used to support the (� cost of treatment for menbers of the Willie M. class who attain the age of 18 if the member continues to be in need of such treatment and will benefit from continued placement or involvement in the program. However, such support shall not be in excess of six months following the class member's 18th birthday or the end of the fiscal year in which the class member reaches 18 years of age, whichever comes later. (f) To apply for funds administered under this Rule, an annual plan and budget for such funds shall be included in the appropriate area program's total annual plan and budget package when it is submitted to the appropriate regional office of the division. (g) The annual budget for programs serving Willie M. clients shall be budgeted into separate cost centers. Such cost centers shall include all sources of revenue which support the direct cost of services for Willie M. clients. Funds expended for services to Willie M. clients such as outpatient visits, emergency services, or case management services may be budgeted within the area program cost center which provides that service if the area program maintains sufficient statistical data to indicate the service provided to the Willie M. client and the cost of the service. (h) The area program shall provide financial and statistical reports regarding funds for assaultive children to the division according to instructions of the division. (i) The limitation on the number of inpatient days as contained in 10 NCAC 14D .0006(a) (1) (C) ; USE OF DIVISION FUNDS FOR INPATIENT SERVICES; shall not apply to Funds for Assaultive Children. History Note: Statutory Authority G.S. 122-35.56; S.L. 1981, Chs. 859 and 1032; Eff. January 1, 1982: Amended Eff. November 1, 1982; October 1, 1982. Note: Content changes in (b) (6) , (b) (9) (G) , deletion of the former (c) prohibiting use of funds for administrative costs, and the addition of (e) become effective October 1, 1982. The November 1, 1982 amended effective date applies to a technical correction in (b) (9) (D) where the internal reference in the rule had to be changed from (b) (8) (3) and (C) to (b) (9) (5) and (C) . APPROVED and ADOPTED by R. J. - 'C 7EY, M.D., .! 'rector Divisi. of Mental Health, Mental Retardation and Substance Abuse Services • 3t'u ORANGE COZIN'IY BOARD OF COCMISSIONERS Action I: nrda Item No:12)— 19 ACTION AG :OA I 1 i S` RACT MEET:ENG DATE. March 7, 1983 Subject: Sheriff Department Salary Increase Request public H.axing: Yes. • Atcks.ceniM(s): Ken Thompson B.M. Whitehead YES Phpne Ntr:t PURP0SE: To consider authorizing an at'ditiona.l fifteen percent salary increase :Ear an- emp7.oye.e in the Office of the Sheriff. Specifically, an increa for SErgeant Ear-1 Thomas -from-`$13, 644 to $15,612. Imo: The Sheriff recommended and subsequently received Board approval, to establish the classification of Sergeant within his department. Seven existing positions were then reallocated to that classification The Sheriff selected five employees to promote from within the depart- ment. In accordance with Article VI, Section 6 of the Personnel Or- dinance employees receive a one-step (5%) salary increase, or an in- crease to the minimum of the new range established for the class, whip ever is higher, The promotions were made effective January 15, 1983 —.and were in accordance with the Ordinance. However, in the case of_. Sergeant Earl Thomas the one-step salary increase permitted was deeme insufficient by the Sheriff. Several meetings were held to discuss the spirit and intent of the Ordinance and to convey why an exception could not be granted. The Sheriff is seeking authorization from the Board to grant. an exception to the Ordiance to permit Sergeant Earl Thomas to receive an additional fifteen percent increase in salary. =ACT: The impact of approving this request is two-fold. First, since the adoption of the Ordiance in 1976 all promotions have been limited to a one-step increase, or an increase to the minimum of the new range, To grant an exception would cause disparity and inequity in the ad- ministration of the Pay Plan , Second, due to projected cost overruns in the Sheriff's budget, resulting in the need to-transfer funds from other accounts , there, is question asIte any additional fund avail-° ability. RECOMMENDATION: Disapprove the request. 078 . LIN]DY PENDERGRASS OFFICE PHONE Sheriff of Orange County HILLSBOROUGH 732 2431 CHAPEL HILL 912.6300 HILLSBOROUGH. NORTH CAROLINA RES.PHONE 929 6M Starting salary for First Line Supervisors in 15 surrounding Law Enforcement Agencies. 1. Chapel Hill P.D. Starting Sgt. pay $17,074. 2. C rrboro P.D. Starting Sgt. Pay 15,100. 3. A amance ounty Starting Sgt. Pay 13,644. 4. Chatham Co. Starting Sgt. Pay 13,284. 5. Wake County Starting Sgt. Pay 17,076. 6. G iilford County Starting Sgt. Pay 16,452. 7. FJrsyth County Starting Sgt. Pay 17,013. 8. Durham County Starting Sgt. Pay 14,916. 9. Dlrham Police Starting Sgt. Pay 19,500. 10. Raleigh Police Starting Sgt. Pay 21,864. 11. Cimberland County Starting Sgt. Pay 17,007. 12. Lee County Starting Sgt. Pay 14,220. 13. Burlington P.D. Starting Sgt. Pay 13,986. 14. Pitt Starting Sgt. Pay 16,392. 15. Rockingham Starting Sgt. Pay 14,066. i n u �, OR.NM COON�Y BOMO OF ca• SSION Action. Psaccl.a. Item Igo.. - p0 ACTION FGENIV 1:111..1 kt73s1'T-ACT pumaTz DnE March 7, 1983 Subject,: Budget amendments Deparu-n nt: Finance = Yes r r — zi H° rin3: Attachment(s): Yest Contact Patricia Stotts P1 Number: Ext. 495 PURPOSE: To consider proposed budget amendments • NEM: GENERAL FUND 1) To increase Social Services with 100% federal funds 2) To budget for donations to cover cost of medallions, trophies, and awards for March 5, 1983 Road Race 3) . To transfer fund from Emergency Services for relocation of 911 Center EMS CAPITAL PROJECTS FUND 1) To budget for transfer from General Fund COUNTY CAPITAL PROJECTS FUND 1) To accept grants to be used for renovation of old cafeteria building adjacent to the Northside Mental Health Center } AL". : GENERAL FUND 1) Increase in funds available to Social Services-Subsidy Program. No increase in level of county funding. 2) Increase in Recreation budget for expenditure of materials needed fa March 5, 1983 Road Race. Funds available from donations. 3) Transfer of funds from General Fund to EMS Capital Projects Fund EMS CAPITAL PROJECTS FUND 1) Increase in funds available for relocation of 911 Center. COUNTY CAPITAL PROJECTS FUND 1? Increase Capital Projects Fund by $125,000 for renovation RECOMMENTION: Approval } G�ta ' L 'RANGE COUNTY PROPOSED COUNTY CAPITAL PROJECTS ORDINANCE AMENDMENT The Capital Projects Ordinance of Orange County as adopted, and subsequently amended, is hereby amended as follows: Appropriation: Capital Improvements - Northside Cafeteria $ 125,000. Source: Human Resources Grant $ 100,000. OPC-MHC Grant 25,000. (To accept grants to be used for the renovation of the old cafeteria building adjacent to the Northside Mental Health Center for the purpose of establishing a day hospital program for the emotionally distrubed youth.) Adopted this day of , 1983. 4 F ., ORANGE COUNTY PROPOSED 1.982-83 BUDGET AMENDMENT The 1982-83 Budget Ordinance of Orange County as adopted on dune 22, 1982, and subsequently amended, is hereby amended as follows: GENERAL FUND 1) Appropriation: Social Services $ 2,543. Source: Social Services Subsidy Programs 2,543. Increase in necessary expenditures will be covered by 100% federal funds 2) Appropriation: Recreation $ 300. Source: Recreation - Donations 300. To budget for donation for March 5, 1983 Road Race 3) Appropriation: Transfer to EMS Capital Projects $ 4,000. Emergency Services (4,000.) To transfer funds from Emergency Services for relocation of 911 Center Adopted this day of , 1983. ORANGE COUNTY PROPOSED EMS CAPITAL PROJECTS ORDINANCE AMENDMENT The 1981-82 Project Ordinance of Orange County as adopted, and subsequently amended, is hereby amended as follows: Appropriation: EMS Capital Outlay, Contract Services $ 4,000. Source: Tranfser from General Fund 4,000. (To'budget for transfer°from General Fund for relocation of 911 Center.) Adopted this . day of , 1983 . t . CRANE COON. Z • BOARD OF Cc M.ISSIa'TEIS Action Agenda Item No .46 ACTION AGMNIDA ITC ABSTRACT MEET= DATE MARCH 7, 1983 Subject:JAIL INSPECTION REPORT Cepartlrent: SHERIFF ublc HIaaring: Yes xX r. 1. At .c1 ent(s): -Infoxrt t'.ion C1ontact:SHERIFF PENDERGRASS YES, REPORT P1rne fir.: 732-8181 ext. 526 PURPOSE: To receive the Sheriff's response to the Jail Inspection Report, of February 2, 1983, conducted by the NC Department of Human Resources. NEED: According to State requirements the Board of Co rmissioners must consider this report at its next regularly scheduled meeting following the receipt of the report. 211 u w L G r II Z4 STATE OF NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES Division of Facility Services JAMES B. MINT JR. L.O.WILKERSON,JR, CtlYLRnQR P,0,BOX 12200 RALEIGH 27605-2200 otRLCroa TL RRoN[ SARAH T. MORROW,MD.MPH. (919) 733-4560 SEGAL WV/ February 8, 1983 Mr, Lindy Pendergrass, Sheriff Orange County Sheriff's Department 125 Court Street Hillsboro, North Carolina 27278 Dear Sheriff Pendergrass: On February 2, 1983, Mr. Robert E. Stokley, Jail. Consultant from the North Carolina Department of Human Resources, inspected the Orange County Jail. Enclosed is a copy of the inspection report for your attention. Immediate action should be initiated as soon as possible to correct any deficiencies cited in the report. In formulating any plans for corrective action, it is of extreme importance that Item E,12, Fire Safety, receive priority since any deficiencies in this area could produce potentially life threatening situations. Deficiencies in the above mentioned area, when uncorrected, could also pose a threat to the health, safety and well—being of those confined. If I or any member of the Jail and Detention staff may be of assistance to you concerning this or any detention matter, please do not hesitate to contact us. Sincerely, A Thomas A. Ritter, Head Jail and Detention Branch TAR:pbt Enclosure cc: 01r. Richard Whitted, Chairman, Orange County Board of Commissioners Mr. Ken Thompson, Orange County Manager ), 14_ • 'j'__ DFS-7023 (Rev. 6/81) ' ..• LOCAL CONFINEMENT FACILITY SEMIANNUAL INSPECTION NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES DIVISION OF FACILITY SERVICES JAIL AND DETENTION BRANCH Post Office Box 12200 Raleigh, North Carolina 27605 Inspection Date February 2, 1983 Time . 1:40 p.iu.: Facility Orange. Count's Jail County Orange Address 115 Court--_Street. Hillsboro.. N. C.. Sheriff/Chief of Police Lindy Pendergrass Chief Jailer • Capacity 12 Date Built 144/ No. of Confinement Levels 1 Total. Jail Staff 5 Jailers: Male, ; _ Female fl Staff,on Duty: Male t Female 0 Inmates Confined: Male 10 • Female 0 ' Facility Staff Schedule: 8-hour shifts. 12-hour shifts x . Other aOb: . r1. s 34,. (During terms of court_, two jailers e txn- 2nd znift: 7:00 p:m. - "7:170 n-m I male duty first shift)., STRUCTURAL DEFICIENCIES OR INADEQUATE PROGRAM SERVICES IN THIS BLOCK • omay jeopardize the safe custody, safety, health, or welfare of persons con-- m fined in the facility and thus result in an immediate order for corrective m I 1 action or closure as provided in G.S. 153A-223. The governing body shall P consider the entire report at the first regular meeting after receipt of i a the report and shall promptly initiate any action necessary to bring the a c facility into conformity with the standards as provided by G. S. 153A-222. e e A. SUPERVISION Continuous supervision is provided to the following types of inmates as required by G.S. 153A-224, Section .1500 of the North Carolina Minimum Standards for the Operation of Local Confinement Facilities: 1. Adult Males. 2. Adult Females (must be supervised only by female jailers 3. Juvenile Males must be supervised onl b male 'ailers 4. Juvenile Females (must be'su.ervised onl b female ailers B. MEDICAL CARE s The unit has a written medical plan properly posted which functions effectively as required by G.S. 153A-225 and Section .1800 of the North Carolina Minimum Standards for the Operation of Local Confinement.Facilities. .._ C. SANITATION The sanitation of the unit is maintained in accordance with rules and regulations adopted under G.S. 153A-226 to effectively protect the health of inmates and ublic. . D. FOOD SERVICE The diet is adequate as required by Section .1700 of the North Carolina Minimum Standards for the Operation of Local Confinement Facilities. :t 4. k R x3'- Drs-7023 �n _i (Rev. 6/81) `'' 'Pager 2Y,_, __. C STRUCTURAL-DEFICIENCIES OR INADEQUATE PROGRAM SERVICES IN THIS BLOCK C o may jeopardize the safe custody, safety, health, or welfare of persons con-- m H pmp fined in the facility and thus result in an immediate order for corrective Z p p I 1 action or closure as provided in G. S. 153A-223. The governing body shall n 1' T i consider the entire report at the first regular meeting after receipt of i a the report and shall promptly initiate any action necessary to bring the. n n facility into conformity with the standards as provided by G. S. 153A-222,':= c _ c e t e. E. FIRE SAFETY 1. There are at least two complete sets of facility and emergency exit keys , h as required by Section .1.401, Paragraph a , of the Minimum Jail Standards. • (There are , - sets of keys in the facility.) ' . _ 2. One complete set.of-facility and emergency exit keys not in use is stored` in a safe place but accessible to supervisory personnel for use in an emergency as required by Section .1401, Earagraph b, of the Minim Um Jail Standards. :x.' 3. Approved, permanently identified mattresses in good condition are pro- - vided as required by Section .1412 of the Minimum Jail Standards. .- `' 4. Sufficient fire extinguishers are available as required by Section .1413- - - .1415 of the Minimum Jail Standards. 5. Fire extinguishers bear a current inspection tag and are maintained in a -. fully charged and operable condition as required by Sections :1416 and .1417 of the Minimum Jail Standards. x - B. Means of egress in sufficient number comply with N.C. Building Code and G.S. 69-12 for each level. x 7. Emergency exit doors are approved type, keyed to both sides, are func- tional, and comply with N.C. Building Code. x 8. The confinement facility is of fire-resistive construction materials and unattached to any structure of less than fire-resistive construction unless separated by an approved fire wall as specified by the N.C. Building Code. x ' 9. There is a plan for the emergency evacuation of inmates as required by .. Section .1506, Paragraph a, of the Minimum Jail Standards. 10. The facility has a master fire plan posted as required by Section .1506, , Paragraph a, of the Minimum Jail Standards. k 11. Jailers have been trained in the use of fire fighting equipment as re- . quired by Section .1506, Paragraph b, of the Minimum Jail Standards. � T2. Fire drills are conducted at least quarterly and recorded as required by x Section .1506, Paragraph b, of the Minimum Jail Standards. 13. Sufficient number of smoke detectors with automatic audible alarm and test capability, in operating condition, to monitor all inmate occupied areas, as required by Section .1419 of the Minimum Jail Standards. x - —'.:---..7-. ■''''-7;-ns.,---:.77,-;4..?"+"±;-:"1-:•-&-;-,,,,--"i.-47, '''''''''..iit r,57:27r,::'.77.77.77- Z:,.1'1-'.-,';:t4.-";;. ,..,;; ;:;:-...:7•..."'.77-r Y:;-:•-"7:-.7Trr'r,x4:7=7,-... ...7X Cvs-57.,7411.7.7 ,::•.;,...7r,.:„.---:- -4.,---,:, ,o...,-7..,,,.,,--.- r'.,'.,1+0.„..,- ;.,-'...:i!!':=-7-7c.;'•fT....),...,-.J• ,.:•11-'7,-;S'''.,'.-47rt'''''-'"''::',^,1-',":-......',*-!:17,L^;',:-'':i'!"."7";:r;`:;'f'',7 "r...3'4:::-if.74,2::..i.; ??;,,:4...-.1. ' ' v":•-.4 1 • " r . ■... DFS-pp . . cikeV. 6• 81) Page 3 . . . ay 81/ . . . • (.) a; '''' ) • - - f t R.. ..., ..-, : = a so —. . 0 4-> J.:7 a • cu . . . . 1. Construction Materials as Required by Minimum Standards .. . . A. Paint . . 1111 " ....----.---................ --.;.-- )3. Bunks ' • , _____ __ sil . . . . '.,, _.'.... C.. Floors -- ' • - , • . o. ......._ . : E:. • Geilngs •-•• 111E11111 1111 _......--......, ' '• F. "Windows IIEW:.MIIIII ' . • G. Security Screens . 111111.111M - H. Doors and Integral Locks . IINIMINI • - I. Dayroom Equipment . . : 11111111111111 J. Steel Grating . __________________ .11•111111111 K. Wiring and Electrical Fixtures . IFIIIIIIIIIIII L. Safety Vestibules • -------- -------- INEIIIIIIIII M. Multiple Door Locking Mechanisms with Mechanical Override 111111111111 . . N. Floor Drains Accessible to Inmates are Provided with Secure Fasteners . . . • 2. Grouping of Prisoners •. . • A. Segregation of Females (G.S. 153A-228, G.S. 14-261, Minimum • Standards) B. Segregation of Juveniles (G.S. 153A-221.1, Minimum Standards 3. Safety and Security Features A. Local Fire Department Has 'Been Requested to Inspect Facility In 1111 Its Fire Prevention Inspection Program B. Mirrors Comply With Standards __________ C. Safety-Type Razors for Shaving are Provided E111111111111111 . D. Visiting Areas are in Compliance with Standard Requirements En Conference Area is Provided for Attorneys and Clergymen F. Medical Clinic Area is Provided 1111 _,......._.• G. Booking Area Provides Proper Security _-_ Ellari H. All Locks are Kept in Good Working Order I. Heat, Lights, Windows, or Controls are Not Accessible to PrisonersjOINIMIIIII J. Security Section Doors are Kept Locked 10111111E1111 K. Facility is Hazard Free 4 liEllail 4. Space Utilization : A. V'Approved Holding Area is Provided and Properly Equipped B. Plan is Provided to Handle Excess Population Should all Overd,owded Conditions Exist in the Facility C. Overcrowding Does Not Occur Will1111111111111 . . . . . . . .,.. - • ..._-____ . . ,. . • - ........ ...,............. ......., _ . .—;.:777...,d''''.=7,....,.,eiorr--;...,_.,;..:. , 17.,7,.,;,,1.7.47,.», Ir.,....VI.:: t.;,,T,_ffilfsZ.5.'a. WW''''.6''--7'..,,11 '.' :i.',''!75, 4F,-.'-',.'7'7'7R- 5;57 :7■7117.-7F7'7:7K17-747Zrj;7..-''';';■:1' i'; :' • . . _ . . .. DFS-7023 ( .e.y. 6/81) Page 4 - 8 P., 'o ..c .c, 4 0 0 c 2 0 al 2, 1 c 0 g • ' . 0 4-1 0 4..) 44 01 . . •V "4 •• • . , 5. Structural Arrangements and AccOmmodations ' 111111 . . , . . .. A. Single Cells Conform in Size to Minimum Standards • x ' B. Multiple Cells Conform in Size to Minimum Standards ..._,... . C. Cell Areas Utilizing a Common Dayroom Do Not Exceed .: . . Multiples of twenty-four (24Y Persons . • - . - D. afTacaTity7BabTormitary;-Type,Confinement, Size Conforms to . . , . No More Than Sixteen (16) Persons are Held in Any Dormitory . E. Facility Has Sufficient: , . 1. Number of Commodes ': - 2. Number of Lavatories ' 111 ---,--7-------- rs 111 .. 3. ! Sanitary Drinking Water 4. Number of Showers • 101111101111111 _ 5. Tempered Water BM= .. 6. Dayroom Space EIS F. Sufficient Storage Space is Provided - - • • . - ElfNNIIIIIIIIII . ,. , , • 6. Heat, Light and Ventilation . ; . A. Heat (Type: Electric Heat PUNID . ) is Adequate B. Ventilation (Type:. EV&C is Adequate EMI C. Lighting (Artificial x Natural x ) is Adequate =MEM 7. Personal Hygiene and Comfort . . A. Clean and Adequate Bedding is Provided B. Necessary Towels and Soap for Bathing are Provided C. Juveniles are Provided Toothpaste, Toothbrush-, Soap, Towels, Bedding and Combs -- D. Adequate Laundry Services are Provided fl . , 8. Medical Care , A. Supervisors Understand Responsibility and Requirements in .. Submitting heath Reports B. The Mentally Ill are Properly Observed and Expeditiously 111111111. Transferred to a Medical Facility C. Inmates with Infectious or Contagious Diseases are Segregated . . .. . 9. Food and Sanitation . . . . - . • . , . , . A. If Food is not Prepared at the Facility, Food Catering is , III '■ Handled by Written Agreement as Prescribed B. •risoners are 'rovi.ed T ree 3 Adequate teals Per Day — /II C. Die an+ 'ea c edu e are in Comp lance sin. ' nimum enfants si.. D. Kitchen Appears Clean and Sanitary --7— 11111111111111111111 . • • . . .. _ .. . . • ; . T.';1:17=, '• - 1•7-: ; DES-7023 (Rev. 6481) - pdge.' 5 - 7-- w 4., 8 8 c o = 63 C' c Lt, kcj /^.4 ° 9. Continued - -4 E. Kitchen Equipment. is Adequate F. Clean-up Stations and Equipment are Provided G. Jail A..ears to be Clean and Sanitary 1.11 R. _Sanitation Inspection Recommended: Yes No , I. Re.orts are Submitted as Prescribed (G.S. 108-81 1 R 11111 • 10. Are there any plans for new construction or major renovation: - If yes, describe: Phase II of .ro act curre. _ -fr . scheduled for Spring of this year. - 11. Name(s) of Person(s) Contacted: Chief Deputy- Pan' Cool,- T.41.r B,yd U. Comments: NO ENTRY INDICATES ITEM NOT APPLICABLE Chief Deoutv Cook stated that he is aware of his responsibilities under the Federal Civil Rights Act regarding segregation by race. SEE ADDITIONAL PAGE FOR COMMENTS •, Jail Consultant' Distribution: Mr. Richard Whitted, Chairman. Crane Connty Tnir of .m Mr. an T Or r • Nfa 7- 1 INSPECTION REPORT - ADDITIONAL CO1DIENTS, Orange County Jail February 2, 1983 NOTE: This inspection pertains only to Phase I, which was completed in 1982. Phase II (renovation of the old facility) is still pending completion. Item E,12: Staff fire drills should be conducted and recorded at least quarterly. Item 1,E: Replace damaged glazing in juvenile cell. Items 2,A & 2,B: Although structurally approved to hold females and juveniles, none are held in the facility, but are transported to other counties.. Item 3,A: Local fire department should be requested to inspect the jail on a regular basis. Item 3,J: All security section doors should remain locked. Item 3,K: Newspapers and other paper materials should not be allowed to accumulate in cells. Unnecessary paper build-up constitutes a fire hazard- RES:pbt •