Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda - 10-25-1982
ORANGE COUNTY, NORTH CAROLINA 4, BOARD OF COMMISSIONERS REGULAR MEETING MONDAY, OCTOBER '25, 1982 7:00 P.M. LINCOLN CENTER BOARD ROOM MERRITT MILL ROAD CHAPEL HILL, NO111TH CAROLINA A. BOARD COMMEN S B. AUDIENCE COMMENTS 1. Matters on the printed agenda 2. Matters not on the printed agenda C. MINUTES. . . . . , uly 6, August 2, 17, October 4, 7, 11, 1982 D. REPORTS September 7, 1982, correction I. Property Tax Commission Appeals 2. Tax Appraisal Of lots unsuitable for septic tanks or are within flood- plain. I' 3. Lower Eno River Reservoir Site E. ITEMS FOR BOARD DECISION 1. HUD Management Review 2. Water and Sewer Extension Policy 3. Proposed 'Zoning Text Amendments 4. Dumont Drive Participatory Paving Petition S. Tax Refund Requests 6. Change Older on Jail 7. Proclamation--Children's Book Week--November 15-21, 1982 8. Budget A endments 9. Contract for Title III-B and In Home Aging Services ���� ~= " | - ` MINUTES -� OCTOBER 26, 1982 � -� The Orange County Board of Commissioners met in regular session on Monday, October 25" 1982, at 7:00 P.M., in the Lincoln Center Board Room, Chapel Hill, North Carolina. ~ ' ' Commissioners present. . Chairman Richard E. Nhitted° and Commissioners Norm Gustaveaon, Shirley E. Mar-shall, Mormon Walker and Don Nillhoit' Chairman Nhftted altered the agenda in order to accommodate Mr. Joe Nascif, architect for the County Jail. � E. ITEMS FOR BOARD DECISION � 6. : Mr. Thompson" County Manager, told the Board this change order was to decide whether to amend the existing contract to include removal of plaster from th& wally of the old Jail and to sandblast the brick in two ' upper rooms. Commissioner Marshall moved to approve the Manager's recommendation; upon clarification (i.e., the Manager makes no recommendation in this case) she withdrew her motion. Commissioner Nillbuit moved, seconded by Commissioner Marshall, to approve the jail change order 14r 3 for $1,I50, to remove the plaster from the ' ( | wells and to sandblast the brick and paint the walls. Vote: /yes, S; noes, O' A. O There were no Board comments. B. AUDIENCE COMMENTS: There were no audience comments. C. The Board chose to consider these at the end of the meeting. U- REPORTS l' Prope ty Tax Appeal,s: Mr. Kermit Lloyd, Tax Supervisor, told the Board there were no clear out weaknesses in the County's Property Tax Revaluation conducted in 1982. He said all cases appealed to the MC Property Tax Commission had been adjudicated except one and the one remaining only 1nvnlVed a $300 barn and therefore, would not significantly affect the total evaluation. -' Tax Appraisal on Lots With Unsuitable Soils or Lie Within the_[IR!� The Board received u written report on theu*we topic (see paged-/Zuf this book). Commissioner Ni1lholt thanked Staff for compiling the information he had requested. 3' The Board received a written report on the Lower ( Eno River Reservoir site as a follow up to the meeting on August 23, 1982. Commis- sioner Gustavesmn moved, seconded by Commissioner Marshall, to delete the Lower Eno 'River Reservoir site from the Water Resources Task Force Recommendation Jul 4 as a potential reservoir site for the County. Commissioner Gustaveson noted that this action, if passed, would place the Board's policies ih line with the Planning Board's recommendation regarding this site. Several Commissioners, during the discussion ` which followed, summarized the reasons why this site is considered unsuitable, _ l) the majority of the site is actually in Durham County; 2) it's more expensive / due to the long distanud to Hillsborough and the water would have to be pumped up-hill-, 3) the poor quality of water expected; 4) and there are several sites � '.. � more suitable within Orange County. Commissioner Willhnit noted that the report prepared by Planning Staff in response to the Boards request of August 23, 1982, for research on the feasibility of this reservoir site summarized information that had been presented to the Water Resource Task Force; however, he continued, since the site was not included among those suitable for development, this information was not included in the 'Task Force Report. Commissioner Nillhoit concluded that it was now appropriate for the reservoir site to be excluded by the Commissioners based on the information (1.w- the report prepared by the staff; on file with this agenda). Ms' Josephine Barbour, a citizen, said there had not been sufficient public input regarding this question. Some Board members disagreed with her, saying it was information that had been "thoroughly discussed." Vote: Ayes, 4 (Commissioners Gustaveson, Marshall, Whitted and Willhoit); noes, l (Commissioner Walker)' Commissioner Willhoit asked that Staff prepare an addendum to the Water Resources Task Force Report citing the reasons the Eno River Reservoir site was excluded as n potential reservoir site for the County. E. BOARD DECISIONS l^ HUd` The Manager told the Board that the Chapel Hill Housing Authority, through its Chair, Mr. Tom Heffner, had asked for a two week delay before action on this matter; Mr. Thompson said that HUD was agreeable to a thirty day extension of the deadline. Commissioner Marshall suggested that the Board consider this issue at the meeting on November 22, 1982. 2. The Manager told the Board this policy h� ' been rewritten under the County Attorney's direction and two alternative methods of financing were presented for the Board's consideration. (8 copy of this draft water and oewer extension policy is on file with the agenda attachments for this meeting.) Mr. Thompson continued, saying that the method of financing seemed to be the major point of disagreement; the two options presented are; l) the tax credit approach; d h 2) repayment of fun approach. / � | A0� "~J Some Board members felt that more flexibility was needed so that the County could negotiate with various companies; others felt that the question was not yu much cnmpetit1vness with other counties as what Orange County could afford to do. Mr' Thompson said in his research among other counties and municipalities, most had u "fund" but it was subject to availability of money for projects' xdd1tinna) comments by the Board included a desire to see 1) the number uf , people to he employed; 2) if. the industry we're clean; 3) higher than average wages; ^ and, 4) the number of Orange County residents to be employed (i.e, those not to be brought in from outside)- Commissioner Ni\lhoit mugg6stod that the ''beginning / point be that the money advancod"fnr water or sewer lines extension be repaid and the factors mentioned above could sway the County in that regard. The Board asked that the Manager check into the ownership question of the lines ' once built and to investigate with the water/sewer providers in the County pro- visions they have for extension of lines and tap on feeo. This item is to be returned to a later agenda. 7. Commissioner Gustaveson moved, seconded by Commissioner Whittod, to proclaim November I5-21, lQ82° Children's Qnuk Week in Orange County, (That Proclamation is on page 19' of this book.) Vote: Ayes, S; noes, U. 3` Commissioner Gustavesnn moved, seconded by Commissioner Marshall, to place the proposed zoning text amendments dealing with Sections 6.I6-6.1; 6,16.6.2 and 8'I6.12 on the agenda for the Public Hearing on November 22` 1982' Vote' Ayes, S; noes, O- 4 _ Commissioner Qustaveyon moved to accept the petition to add Dumont Drive to the Participatory Paving Program, Com- missioner Walker seconded the motion. Vote: Ayes, S; noes, O. (See pages 21~ 24 of this book for a copy of the petition.) 5' Commissioner Walker moved, seconded by Commissioner Quytaveson, to approve the tax refund requests (see page �2 I" of this book for names and amount) as recommended by the Tax Supervisor. Vote: Ayes, 6; noes, D. The Manager announced to the Board that County Tax Supervisor Lloyd had scored the highest of any person in the history of the Institute of Government on ! the exam for tertiftcatiun of Tax Supervisors. Mr' Lloyd received a round of applause and congratulations from the Board for his achievement' � - ^ / ! " _ / . | 8' CnmmissionerQustavemon moved, seconded by Commissioner,' | Marshall, to approve the budget amendments (see pago P'�68of this book). Vote: i Ayes, S; noes, O. ^ 9. . with �Council of Governments: Commissioner Gustuveson moved, seconded by Commissioner Nhitted, to approve ' the contract for services for the Title III-B and In-Hume Aging Services with Triangle J. Vote: Ayes, 5; noes, O' ' C. MINUTES:� Commissioner Marshall moved, seconded b� Commissioner dustaveson, tn approve the minutes of July 6, I182, as submitted. Vote- Ayes, S: noes, O. Commissioner Custavesun moved, seconded by Commissioner Nhitted, to approve the minutes of August 2, 1982" as corrected. 'Vote: Ayes, 5; noes, O. Commissioner Marshall moved, seconded by Commissioner Whitted, to approve . the minutes of August 17, 1982, as submitted. Vote: Ayes, 5; noes, U. Commissioner Marshall moved, seconded by Commissioner Hhftted, to approve the minutes of October 4, 1982, as submitted. Vote- Ayes, 5; noes, 0. Commissioner Marshall moved, seconded by Commissioner Gustaveyon, to approve the minutes of October 7, 1982, as submitted' Vote: Ayes, 5; noes, 0. Commissioner Gustavmson moved, seconded by Commissioner @hitted, to appr , the minutes of October II, 1982, as submitted. Vote; Ayes, 5; noes, O. _ Commissioner Whitted moved, seconded by Commissioner Marshall, to correot the approved minutes of September 7, 1982, as advised by the County Attorney' Vote: Ayes, 4! (Commiysiuneru Marshal(" Walker, Hhitted and Willhuit); noes, I (Commissioner Qumtmvesmn). With no further business to come before the Board, Commissioner Gustbvesnn moved, seconded by Commissioner Villhn1t, to adjourn. Vote: Ayes, S; noes, 0. ` Richard E. Nh1tted, Chair Paulette Pridgen-Pond, Clerk COUNZJCY BOLARD0-F Action Pqer4a ACTIaN AGENMA. 1=1 ISSTIUAcr PEETJNG DATE OCTOgjj-9jL%L9— Subject: Correction of Minutes of September 7, I982 _ Public ng: Dep�azt:n=—rlt: Board of -Commissi_oners r-onta-ct: Clerk to the Board no ph=%. Nurabex: 732-8181 ext. 510 . PURPOSE- 7o consider correcting the approved minutes of the September 7" 1982 Board of Commissioners' meeting for clarification. The Minutes of September 7, 1982, the section in question, read as follows: Following clarification of the recommendation from the Planning Board, Commissioner Walker moved to approve the Clays A Special Use Permit request by Buck Mountain Development for a general aviation airport based on the findings of fact and with the conditions imposed by the Planning Board; ' Commissioner Nil1hoit seconded the motion with the amendment to discuss all the conditions, Commissioner Walker accepted. � The County Attorney has recommended the correction read as follows: Following clarification of the recommendation from the Planning Board, Commissioner Walker moved to approve the Class A Special Use Permit request by Buck Mountain Development for a general aviation airport based on the "/Findings of Fact" of the Orange County Planning Staff and the summary of the evidence presented at the public hearing contained in the Orange County Planning Staff's ''Findings of Fact" accompanying these minutes, and with the imposed conditions proposed by the Planning Board; Commissioner WiTlhoit seconded the motion with the amendment to discuss all proposed imposed conditions' If the Board makes this correction, it will provide clarification of the motion. RECOMMENDATION: As the Board decides. _ , 691 BOARD Cr cO::,�3ISSIMERS Action cenda Itea P;o. b D,=,GCC, DATE OCTOBER 25, 1982 Subjec,-: Report on Appeals to Property Tax Commission spa , :Tax Supervisor Public H erin : ' — -x Attachment(s): ii carma n. contact. Kermit Lloyd No Pphone Nu-,bar: 732-8181 ext. 41.Nu-,bar: PURPOSE: To receive the Tax Supervisor's report on the impact of the appeals to the Property Tax Commission on the 1981 Revaluation. From the 1981 session of the Orange County Board of Equalization and Review there were 37 appeals of sixty-five different parcels of real estate to the NC Property Tax Commission. The total assessed value of the property under. appeal was $7,087,943.00. A reduction in value was ordered by the Commission on twenty-eight of the properties under appeal for a total of $647,962,00. This was a percentage adjustment of 9.1% reduction in the overall valuation of the properties under appeal. There was no clear cut pattern as to the reasons for the reductions that showed a weakness of the revaluation as a whole. The predominant reason for reduction was information that was presented to the Commission that i not presented to the Tax Supervisor or the Board of Equalization and Review; i.e., perk test by the Health Department, access problems, or flood plain and/ or topo problems. The next most common reason for reduction was residential property that was assessed at the upper limit of the assessment ratio range. To explain: Our overall assessment ratio was 93.89%, using all sales in our final sales ratio study. We had a standard deviation of 12.27, therefore, there were a few pro- perties that were assessed at over the 100% of market value amount. Other reasons for reduction were errors in approach to value used, in amount of depreciation given and functional obsolescence not being recognized. r Considering our overall assessment ratio it was expressed by personnel of the Ad Valorem Tax Division that a reduction of only 9.1% was considered by them to be very low. All appeals have been adjudicated except one. The point of contention of this remaining appeal is a $300.00 barn. Therefore, when this appeal is finally adjudicated it will have very little impact on our total evaluation. 0?_kNZE COUNTY 1 v µ Bopao ()Z- Ca2•JISS1MJ klC`]o:t T � .r?a r Ihn% tio_ ACTlaq �a-mA :!M 1 i d;S`€i ACT p=L-,\-G 13- E October 25 1982 Subje t Tax appraisal of lots that do not have suitable soil for septic tanks or contain floodplain. Dep?t� t-- Plannin 1'u LC Fix3�ing Y X A�''"..b'.C+Ment(s)t Memo Tii C?ruL cz CACI•t-Ct.t pick. Cannity plat for Fox Run Subdivision 1,hm-- 1`mbe=: 732-8181 Ext. 347 Plat Britton Woods Subdivision PURPOSE' To review the effect on the tax rate of the creation of lots that have unsuitable soil for septic tanks$ or have floodplain or other easements. NEEM Review the effect of subdivision on the tax value of a tikct - of land, some of which is unsuitable for septic tanks, or has floodplain or another type development restriction. Sub- division lots which are not suitable for the installation of septic tanks would receive a 75% negative adjustment if brought to the attention of -the Tax office, provided that sanitary sewer and water were not available. If a lot has floodway on it that restsicts' development potential a"negative adjust- ment can be made. The presence of floodplain on a lot may also lead to a negative adjustment, although it usually will not be as great as for floodway. other types of easements may affect the tax rate on a parcel of land, it usually de- pends on the type of easement, the shape of the property, the location and width of the easement. 3140AC"S`: over the whole County there is probably not a significant change in the tax rate due to the creation of non-buildable lots. This is true because through the creation of smaller, subdivision lots the per acre tax on the overall property rises. The adjustments made for floodway and flood plain would potentially have more effect on the tax rate but if the division of property is handled correctly it should not result in un-buildable lots. if the floodplain on a lot were filled according to the requirements of the blood Damage Prevention ordinance and a house were built, these actions would probably remove any negative adjustment for floodplain. ORANGE CO'tT.��3''.T'Y PLANNING DEPAR=NT SBOROUGH NO' CAROLINA _ 27278 u �z f[ t- - A r `[O: KE=d-t Lloyd',.Tax Supervisor FBDM Jim Polat:ty, Plarming Urec or - Ili= June 10, 19OZ V SM,TEM._ ','['ax AppraisaI, f=.,atail-Ldable Lot:s l�-_ric lically land divisims ccci=that do not have Orange County Health Deppartuent approval: for the installation of septic tank and drain. lin.=.s_ jpben these lots are =corded on a plat',, wording is placed cars the lot stating that it is unsuitable for ingzoun sewage disposal. the Board of County Comaiissicners asked what the implications were for the tax rate under`certain conditions. K have. attached two examples of-plats recently approved- Would you-give the tax appraisal on,the total tract, ca each lot if all-were approved, ca the lot not approved. if you:have any questions please call Rick Canni.ty at ext. 347.. RC/rw jj a •5. :(.J !r. i 4 M, x Rtm1 suBDIvzszON Base Pr 8,000 P/Acre Undeveloped Fact 4,000 Type 9 Chart Used To Price All Land (A) Priced As Acreage Tract ` Appr. Economic Adjusted Size Factor Price Ad"ustment Price .�.e " 24.6 Acres .29 57,072 18' 46,545 �B Priced Without Adjustments C C Priced With Adjustments (B) Econ Adjusted. Lot m Size Factor Avt3r. Price Ad'. Reason Price 98 1.59 Ac .91 11,575 75% No Perk 2,894 99 1.10 Ac •99 8,712 --M-- 8,712 100 1.01 Ac 1.00 8,060 _ 8,050 101 1.01 Ac 1.00 8,080 8,080 102 1.02 Ac 1.00 8,160 1� .15 Ac-Fld Pln 7,262 103 1.40 Ac .94 10,528 37 .70 Ae Fly. FIn 6,633 104 2.68 Ac .76 16,294 41% 1.47 Ac Fld Pla 9,614 105 1.93 Aa .86 13,278 38 a .97 Ae Fld Pln 8,233 106 1.16 Ac •94 10,979 25% .4.9 Ac Fld. Pln 8,234 107 2.01, Ac .85 13,668 3 .80 Ac Fld Pln gr,568 106 1.42 Ac .94 10,678 25% .48 Ac Fld Pln 6,009 109 1.03 Ac •99 8,158 15% 110 1.26 Ac •97 9,778 lend .31 Ac Fld Pln 81 018 111 1.16 Ac .98 9,094 190 .29 Ac Fld Pln 71366 112 1.27 Ac .97 9,855 11p .19 Ac Fid Pln 8,771 117 1.64 Ac .91 11,939 11,939 t 120 1.61 Ac .91 11.,720 1��- 50 f tml l 10,549 sanitation easement - 121 Well., Lot 100 180 b�b� T3-8 9-9- ' Represezats effect of 6.05 Ac in flood plain. The 6.05 acres is liven a 75 Economic Adjustment 6.9 u w^ BRITTOINT [MDS SUBDIVISION Base Prase P/Acre 7,000 Undeveloped 4,000 ' Type 9 Rural. Pricing Char �A� prj_ced As Acreage Tract B Priced NfIthout Adjustments C) Priced with all Adjustments (A) Size Fact Cross Pr. Econ. Adj. Price Entire Tract 41-033 .26 74680� F,-25* � 9"010 (8) C�) �t# Size Size Factor Auur. Price Eco. Ad's Ad PrIlee- 1.356 ac .95 9,017 80% 1,8Q3 z 8.889 ac .37 23,022 35% 14,964 3 7.405 ac *42 21,770 21,770- 4 7.323 ac .42 21,530 . 20,455- 5 6.761 ac .45 21,297 1vi. 1,9,167- 6 9.299 ac .37 ..2A,0 80% x ` Represents the effect of a natural gas right of vray and of several sma71 cree'cs -I- no perk. Represents the individual lot price with effect given to cause noted above_ . t I AN AGO Q 10,J "o u f off" 0 r t A A. fol, 00 t; "'-1 pig5Z.0p, 14. 1 0 rp 41414 -440 0 41 0 1.6 4. ASUAl -5.EC7-�AOIV C9 "V"e •—1q aoomz rs MIC. C 4°/V e 7S. 7;c-.-4ts ��;o-4v ps—0do, ........... A W ®R* 1 21 for 20*1 SWAN plif.U'-. x JV/ -4t e'o vl tv V %:,,, d ig A - 41� 4 4"l a ,tgi 010jl le 4061 =alvt17 :arses 01; sy ol b I 14 APA 9JVJ7 A kY&J A42 iyazfbl tisar --:I rl '!A .RC 2yo U. �I- I,i- �# i A A1'?o V-P"A' A 'v sm NNW; m /7 3F t Its �ea� ,,,r,ro�atwS ,��♦ } Kn 4 yyr����al .GIB as ,s 7 tVu r Pang° r .9 a car",•-,- 1 �ri*r�Pp i yr rh g ��•r _ o ---.. a� 0" • infiaa L X49 p i j d► . . ' G eft \ \ 0 "hr PoriC,,ax,Th�"a Y�.,V Q,t M♦ �d' •f 4er ''N! Aqll f a tRj dse Z e "� •n IV 4v aQ 0 c% "�.►r a.h,9 + r' t r r`as—!t. r .J! _,;�: 'w fi+. "rc':.s s:= '�" :r.', •". ......w+�':,17« ei-cMY: 'r'; ��4e_t1.�Y`V"+t1�'t '.i^.('.i� waft /�spsxwrd .n StY'8 wed aao/ 3. J*re�,aa�y acs»c o/ &y Lea/:s 4'. To 7'a/ afca a# Jrr*s + rte og w [ is♦ ,,,` � \:t ` b 0 1 : • a d $ � kt♦ t 1 c.y 3 s � �' ,1t4 h lb 111 1 t ti r V b 0 ten, w N ...,...... ........,._..«....,.........-..-�«,. ' 1. 'U 2�i O: CC1?LTSS>CtJI Actiort A-, Acrxcti ;-EINU, T°I` 1 T%R5P1\cr Item. 2,*a_�..3 rEETJT,G D.M-, October 2�. i9t3? Subject- Lower Eno River Reservoir Site - Depar—,-IM.o.t.: Planning Public Hea-ring: yes X r(r , Attac'rmrnt(s):I&-=randum from :Fred Luce �or�tian Contact=Ia„a Collins ext. 349 to County 2ianager dated Septeuber 29, 1982 Fred Luce ext. 346 Phone Ibx: (919) 732-8181 PUSM: Background inforcnt on on the Lower Eno River as potential reservoir site to meet the future water supply needs of Orange County. Nj; During the public discussion of the Water Resources Task Force Report, the question of the potential of a water supply reservoir on the Lower Eno has been raised several times: The purpose of this mein is to outline the history behind the idea and to ascertain why the idea was rejected by the City of Dunham. Several significant developumts have taken places since the reservoir site was first identified: 1. development of the Eno River State Pa3k,and 2. City of DL=ham decided that other locations would provide better sources of water. 31`TACT: Limitations on the development of the lower Eno River Reservoir site include the following: 1. The majority of the actual reservoir site is in Durham County's control. 2. Development of the reservoir nay be mom expensive than other potential sites due to the long'distance (10 miles) to Hill.sborougb and the pumiping required because of the higher elevation (200 feet) of Hillsborough above reservoir site. 3. A major portion of the Eno River State Park would be destroyed. 4. The existing and future development of Durham and Hillsborough may have negative impacts on water gualitrv. I 5. Citizen opposition to the reservoir is organized and strong. 6. There axe other potential reservoir sites within the County's boundaries, however these would not produce the volume that the Eno site would provide. The prime reason for developrmnt of the reservoir site is that the potential water yield would be 24 million gallons per day, sufficient to meet the needs of Ibrthexn Orange County well beyond the year 2000. Y •'"FG ©RANGD CC)UNTY PLANNING DEPARTM,INT �a�x.s�ax�caxr��c NORTn eeROLINA. 27278 tr ax MEMO TO: 'Ken Thompson, County Manager FROM: 'Fred Luce, Planning DATE: September 29, 1982 RE: Evaluation of the Eno River Reservoir Site Historical-Resume For some years .it has been anticipated by the city of Durham that it would build an impoundment on the Eno River for water supply, near the site of the City's first falter plant, east of Cole Mill Road. In 1966, as a result of a recommendation by thtr Durham Department of 'Water Resources, the river was designate ' a high priority source of waster and the location of a major voir. A dam was proposed on the Eno just downstream of Nanc,;., Rhodes Branch where the old city water works had been located. The 1969 Research Triangle Development Guide estimated 50 million gallons available from the Eno River. This evidently took into account storage to be provided in nine impoundments in the upper watershed. The Eno River, with a drainage area of 144 square miles could be developed up to 50 million..,gallons. per,..day by building storage. It might not be economical to do so. In 1973, an engineering study was done of the potential water yield from the Eno River Reservoir.which showed a potential yield of 24 million gallons per day from a dam holding back water at an elevation of 400. feet. There was strong opposition to the reservoir by land owners and preservationists which eventually prompted the creation of the Eno River Association, a non--profit citizens group whose goal was the protection and preservation of the Eno River valley. The Ne116 Tear Quarry site downstream on the Eno west of Rox- boro road was identified around this time as a potential reservoir. While it would not be available until after the year 2000, it was estimated to supply 25 million gallons per day and have little im- pact as it would be part of the reclamation of the quarry. The availability of the Nello Teer Quarry site, the successful effort of the Eno River Association to raise support to protect the Eno Valley, and the high estimated cost of the Eno River alternative caused the City of Durham to abandon this site in favor of others. It eventually decided to build a reservoir near the Orange Factory on the Little River. This reservoir is scheduled to be completed in 1983'and will supply the needs. pf.' Durham well beyond the..year 2000. /r I Memo September 29, 1982 Page 2 In 1975, approximately 6100 acres of land acquired by the City of Durham for the Eno Reservoir was sold to the State of North Carolina for incorporation into the Eno River State Park. Evaluation Construction of a reservoir at the Eno River site would not only flood the scenic Eno valley and the gorge from Cole Mill Road to the dam site, but would include the taking of some 25 homes, b barns and 2 trailers, the closing of 0.7 miles of roads and 'brid- ges, and the relocation of at least a mile of electric power trans- mission lines on steel towers. . A reservoir on the Eno would change the very nature of Eno State Park from that of a natural park to one based on a man-- made lake. The Eno River Park is one of only two parks based on natural areas in the State of North Carolina. The Eno is one of major remaining free—flawing streams in the Piedmont of North Carolina. Construction of a reservoir would inundate half--a�-'dozen his- toric mill sites as well as the historic Piper—Dixon house. The Eno River above the dam site drains 144 square miles. This large area includes the 'Down of Hillsborough, and some 13 miles of Interstate highway. The watershed on the south side of the reservoir site has become very suburban in character with many homes and subdi.visiocaslocated there. There are seven point sources of pollution along the Eno above the dam site including the Town of Hillsborough's waste treatment plant, an industrial discharger and several mobile home park waste system discharges. The reservoir would drain a large area, an area which will develop further and present some of the same water quality problems, per- haps on a smaller scale, as the Jordan Reservoir. Ana A reservoir on the Eno does not seem to be a practical, alter-- native for meeting Orange County's fixture water supply needs for the following reasons: (1) The City of Durham. has considered this site along with others and has rejected it in favor of the Orange Factory site on the Little River and Nello Teer. Quarry further downstream on the Eno. (2) The majority of the actual reservoir site is in Durham County and not under Orange Countys control (see attached mapL It would depend for its preservation as a reservoir site on the actions of Durham County. (3) Utilization of the water 3n this reservoir by Hillsborough and Orange- Alamance water systems would require pumping the water 10 miles with an increase in elevation of 200 feet, �n ' ........... .._ .....:1....:...n...�...r.• t,wwr.n-wrwn�nn.......Irt:wNVw:rM�n n f Memo September 29, 1982 Page 3 an expensive undertaking. (4) Residential development surrounds the south side of the potential reservoir and Durham City is growing towards the Eno. The Town of Hillsborough is also growing and all of this growth will have some negative impact on water quality. (5) The Eno River State Park, a unique natural area within a few minutes drive of Durham, Chapel Hill and Hillsborough would be destroyed by the construction of such a reservoir. (6) The Eno River Association is an influential group which would strongly oppose the construction of° such a reservoir. (7) Orange County has within its bor- ders, potentiU_,l: reservoir sites which could better serve the needs of northern Orange County. ..r..,. Gam, ...- .Y \_x.� ..... rM•...o ti J�.'`! �,j. / °,ter• �'� ".:{ '/I r�f 52 J) ,F'}�' •�' '1 y j�7� I 1 ; o csnni Gmnj� _ l 57L ! � � `. `�"`^•".:'.,�. '`l'." ♦��•,• it ! �:`� /l I v �/n�� � IS23Y � � ���.41����� •. �a r'k,,• �..•� �f.'.-,`` - /) � ��r 'pb�/ �ii t I n M' �1 "'" 1 r C„f. � `ly + t NElln;♦4lw•ery , .,,, �1 i; '�^ t.-•' >"-•-„E \` I•,. ... �'� .. 1J`��f j S�^"�•' �,/ ! ",. ':.� GnmVY Club \}~. "" ,•t ���,./i�t, rj' ,t • � � G^....•r-•�.^r.`,/-`1 '�•"-u1d'•y �+ "V.ly�.�7. •• � � / 1+ ` ;�=•.�<7�=51�".,"'�_ Cam, SS[9' �""�� � •�,. A ••l'.Sii �' _�` =-^-• \�/"� ,,,,,,,. � 'Gam � � 1 � �,t` /� �'"�..,•:�•/ f/ O�i ��J °•° �� ?,6ai \ �' .f /f �f Sf�O. �hid � 1 `^ � '-„'s t/ _�,.. ♦ ......M"�f Y•• ^\�t� ,.t f� �✓".. r :� � h-" `� Y.1•� j�'1L J. �I(jT:;, r-. �i/•4� ! ,. ^•^-)�/t/}1 vet C./ {,,.,t-'�i�• f � �. .ts�iw• _..-. _,._. .._ _` : �,,._. ��v✓cc..[ f '^`♦ ///!^•'�4� S ,� V �'..�• ��.� i�•f' Jl�d3Ql�^�`��.;� y `� .r^y e,' � ` •h.><�-'"�"•.,I4•�w � 1. 0•�,0�- (."J\''aye•. Ll 7• J + / �� w7) y fi.' Ilf; 4 J' a µ\ IR �•''`S ('f I �'S 1V:�1 rf 1 �„i l�4 �'�a'J' \"°" r( r .. y-:• �51�Yf j}�-"��..w? '��`•��\.`i� \. �..,,.�/��-rr ,.1 �•�1.y� s��' rte. •�.,ti`�•i'.r ��•�a-a "^:/• �ij ,1� „b, f ��'' � •„f� ��;1r�` � � �� I r Y�RI _ ';I,",�.�� •���M F k/� Mr .. jjlF f ( t ! 1 � ti, S•'.'.".. � f �I w �"9,r'{•'B�,r•�1•.�/J ��^� _� i.�,��r'•" N j%'y Q �",/ �^�''ca; ua""� h t'.�� �; -..,� JX,.�", arc r \•�� ' Y " ^' tit fg ..I � �i E� �...:�;Y..=..�••'v %_„i� "o.. � ^Y�',• �� Fes'`• •'i y,,,♦,m`- �`�' .J G'. f.;�.��"•�',,. ,r�+c...•._. , r � �'"j-'' r �` 'ts�i `; - r/�•,: ~�".'fF''<:a' - ,' ^_,�--..'f"l,y .... 4;'F,b� ,�,5`ss_7 •.� i•• . %)�'1 .r't��', ,/ � y� •^'� � if,,,ll^`" �t. ;Ii<2 n,�'J `.1�. '.-✓`/,;,;"`'�t��r/j p •i3� •,'•�'w•'�=. `°sta- ( � 1/_9.,"_-'=—' _ .,,..�- .:r ,, �.°,'•,''�/' ti•.,. ��;-�vi.t��J`,...� %r`�.'°..`�".`-*'- � /�``y'•ry�•d,.•' �rt'.)• �,.`rI ^va+:� '�i(�✓ i L:.-i�`r"?`l?.' .tt�•^..�,j.1p i{lt��N�J..�',. .�'`' •� "v�-.,� r��..'i � t„"^+:� �' `"...:.;a�1C:,% I��-'^`��6,1 Qar d,"�••= �- r w,._.. -`,��4 r� °'Q ��QS'_,,;_,,\;�,:.:uj"_'.;''-»- ��.=- ��•�',�.I•€`•r<` 4, :...�.0 oo e: �J-,L:. .',--"fir I, �,:y4• :� - .,.,�, ' } gf�• �Y. -µr��. „�� ,,,,,,M.,� s �..•+•Lffy-'. "•1 .1i ,••.�"`•= ,,,,�`_ /Q i },t` •(. /JS„yo j "@� ,,. J r•'� :» �•�••� ni�rlt•"q ') f'� �, +...--'•�� S p.'�Radid T"erg t o ,�!.:'•L.rat t r^. ��r� „ Y :": "-'.... :a ("`p��f���� � 4 i � -`��i�� '�'r;. --� �I��`-"f��v f"�b♦ - ._.�N `} Igppl�"'�•,t/ 1 '\,,1.,..r•: � t Il .., 7U-�.'. �`\• ?' ,\�„ 7 A ,�� )��.. r ^.."`+.,^"�.' ,._..a„ -a R._7. �l,•r i •. ` t w • ___,,,,/'„/''tatt,it s�'� Y ,,••' :~5inE�/ ✓•';�..",... _t F."" ,+7,�.� ~ `.t ,�i •-� y��., \ ,J` ',St.... ""i •, �^ p,_.,...1, 13 3 .r \ '*�+•;:1 i.•`\ i„ ,L7dva-S ��Fjj_ 1..1 '• :e' �„.,j . :i'' ` I' J'•if4;:;� e lt^ p We- 4N, if `)"'�k,"� �jy� t�"`� j r�`_.✓ .C.,�` ,�}51.'� �°a�pro..-. ',� I•f ��"a. ` ` _ 2!:„,.�� ,' ` 6 � C/�. l._.---° •."...-;",f ''9 I ♦ •1.... 8N.^ 'l j. •;rZ♦ 1\�"ti R �' .r. •,,,' '•..•-._,•, /1 ° .," • rs' U�"�"`;'* 47 RSE3J onrnCam �..,` ,�-• �+,,..-'-�.,,,,,. � (-���l�` r../_ c.-...r� HE`Rnt � c11..z„ � ,�Y w��; � �;--,� ��.,�'�" )�rr� -=?•,; ,� :�:`,��1' ��--.._.�S, �w. . �° .< �131; -:.�:: :j }: ^!. 4•:- — I lia �' r ti ` G l ) (ty'j /i ! I,t ',`�=�iis , )IJ .r- .^ti',, ;, �i•••..\�`� �,•'--l�t1// .�SXB 1- :-.•"'""\„_\', \i s ,N JV ��\L�������,/f�`-�6 "�� �j�,,�\.'�`` � W CJ�/"��_,�� �j �_ (4..3\� `^,♦�.`,` a` j`\'j CSfi�+7" _. lz \♦�1(ij't_..r,� �1��....'� �"'ti•.�r � � �-__ _ ����I�;:��(r�w-�%stl:._l�l�`5a4•.���+�'�`•,•-r"i`tai',.��:��r�"i'."«.lwJ.?i r�'�� �.:._.•i��� C"� `,.... ,.n::��:.•;,�-^.... �ti, f . }� :.,701 GRAZr—B. CGUN-TY BOARD Gr- Minn gerxia, Ite=m No_ October 25, 1982 Subject,: water and sewer Extension Policy [;gyp ent: Planning Public Hec'3S'.1ng yes x Attaclh�,e_nt(s): Revised sewer and stater or Lion Contact: Fred Luce Extension Policy 10/12/82; memo containin the policy Phone NiLM11 r: 732-8181 ext. 346 PURPOSE: Review the revised Orange County grater and S-awer Extension Policy for possible adoption. NEM: A policy on extension can be one component of the County's economic develop- ment program. A stated policy on sewer and water extension will help foster desirable commercial and industrial development in the County. Adoption of this policy would provide a clear statement of the conditions under which the County would finance water and sewer utilities to prospective developers. t RECOMMENDATION: Decide between the alternatives shown and indicate any changes desired. _ ORANGE COUNTY NORTH CAROLINA MEMO M Board o County Commissioners F10M: Ken 7h son, County Manager DATE: October 12, 1982 RE: Revised, Water and Sewer Extension Policy At its meeting on May 19, 1982, the Board reviewed a draft water and sewer extension polic prepared by staff. The policy set forth its intended purpose, the iaforma�ioyto accompany a request to the County Manager for funding, a aumber of crite I ia to be used in selecting projects for funding, a loan/pay- back revolving �:d financing arangement, advocated County ownership of major utility extensi as and proposed oversizing of utilities to serve additional surrounding dev Plopment. At the meeping there was discussip of the loan/payback schemeand the Board directed taff to send the propchied policy to the institute of Govern- ,16 have now completed their review. in addition sW hagdone furt *nd the document has Section I d leak 'ing as well as new on Women. Alternativ tive A) has n or water and ensio sewer ext the increased tax bas,e and t tow-as and counti es in Norh for approv- ing a project i whether the development wbea compl_ei ed will return taxes equal- ling or exceeding the County's investment in water and sewer lines. The required minimum payback period ranges from three to ten years in the Policies reviewed by staff. In tle proposed Orange County policy, payback through increased tax revenues is not a criteria for approving a project but is used to li it County funds spent on any one project. m Section IVB (alternative B) is the loan/payback funding arrangement co tained in the pi licy reviewed on 5/19/82. Wallace Harding has reviewed the a policy, and advises that Counties cannot be in the business of loaning money. Language has beela changed to allow the county to lease to a developer utilities it has construe ed with its funds. discussion draft 4/9182 discussion draft 5/5/82 discussion draft 5/7/82 draft 5/11/82-,review by draft 8/12/82 Review by BOCC 5/19/$2 Revised draft 8, PROPOSED ORANGE COUNTY Revised draft 1, WATER AND SEWER EXTENSION POLICY SECTION J.- PURPOSE COMMENT: This section sets forth the desirable outcome that could be achieied by the adoption and implementation of this policy. i The purpose of this water and sewer extension policy is to achiev the goal of increased economic development in Orange County and specifically to: a) es�abl.ish a clear and effective strategy for the extension of sewer and water utilities by Orange County; b) assist in attracting desirable development to Orange County; c) premote the expansion of existing industries in Orange County; d) encourage the appropriate type and location of devel- apment within the County; e) increase the tax base and tax revenues ; f) promote increased employment opportunities for all Orange County citizens ; g) achieve the goal of increased economic development; h) overcome any serious . public health problems caused by malfunctioning septic systems. Extensions to residential, developments are not otherwise envisioned by this policy. SECTION II : RE UEST PROCESS i COMMENT: This section sets forth who may be an applicant ,for funding available under this policy. It lists information requlfred with he application which will be used in Section xis. (Selection Criteria) to reach a decision on the application. Tt ou I lines additional information to be gathered by the Count necessary to determine the need for oversizing o,f utili�ies.. a) name of the individual, agency; corporation or uxraicipality making the request; b) approximate start .ng and completion date of the project and the approximate date when sewer or wat r utilities must be available; c) app oximate cost of the water or sewer extension. req, 'red; d) a map showing the general layout of the requested sewer or water extension from existing utilities to +* e project site; e) signed statement by the applicant that the requested _._ water or sewer utilities will be adequate to serve the needs of the proposed project for sanitary �... purposes , fire protection and process water where necessary. Water or sewer utilities should be adequate to serve not only the initial needs of the project but also any anticipated expansion expected within five years; f) the type of project to be served by the utilities and the approximate number of employees when the project is completed and two years after completion of the project; g) thel approximate number and average wage scale of persons employed in the categories of skilled labor, unAilled labor, clerical and management; h) the approximate number of Orange County residents to be employed; i) thelcost of real property for the completed project exclusive of land costs ; j) the cost of personal property for the completed project (equipment, machinery, facilities) ; k) a list of any hazardous or toxic chemicals to be stored or �roduced when the facility begins operations ; gall ons per day of anticipated water use when the facility is fully operational. Upon receiying a request, fox sewer or water utilities under the t of this po icy, the County Manager will gather the following addx information a) a map and brief report identifying existing and anticipate are�s of residential, commercial and industrial developme-a that could be served by the requested sewer or water utilities ; b) approximate additional cost of installing oversized unlit to existing or anticipated development in the area c the�erva oroDosed vro i ect= c ) signed statement from the municipality, private corporation or sewer and water authority to whose system the requested utilities will be connected stating their willingness to serve the proposed project as well as any other existing or antici- pated development in the area specified by the County. The statement should also attest to their capabilities for meeting all the required needs of utility services to the project including foreseeable expansions as well as other existing and potential development specified by the County in the area of the project . SECTION III: SELECTION CRITERIA COMMENT: Thissection sets forth the general criteria that will be usedlin determining the suitability of a proposed project for funding. It shall be the policy of Orange County to fund major water and sewer utilities to a reasonable point along the property line of an approved project , within the limitations of available funds . Major sewer and water extensions are defined as projects outside of existing service areas where pipe sizes greater than eight inches in diameter are extended more than 750 feet beyond existing fa,bilities . In select ing projects to be funded, the following criteria will be used. Any proposed project must : a) be in conformance with the Orange County Land Use Plan; b) be outside of a protected watershed or where proposed to be within a protected watershed, be able to show the proposed development is compatible with maintaining water quality, c) have the proper zoning at the proposed site- d) improve job opportunities available to Orange County citizens and especially for women and minorities by (1) having non-discriminatory personnel employ- ment policies; ( ) having affirmative action plans to increase the number of women and minorities in non- traditional ,jobs; (3) provide child care services for workers . e) provide jobs above the prevailing wage scale in the County; f) not place an inordinate demand on County services such as schools, .fire and police protection, i COMMENT: X17 the following paragraphs, alternative language is provided to Section Iv for possible inclusion in the final document . The first alternative pro- vides that the County would pay outright for the e�tension of sewer and water to approved projects. The second alternative describes a leasing arrangement . In either case, County expenditures f r any single project are limited by the projected tax .recovery over a five year period and contingent upon the availability of funds. SECTION IV A: METHOD OF FUNDING APPROVED PROJECTS (alternative A) Sewer and Water Extension Fund Established : It is the ol" y of Orge County to establish and maintain a Fund for the purpose an of paying for water and sewer extensions to approved projects. Eli i.ble Pro ect Ex enses : The County will fund project i engneering� stidi.es, easement acquisition, sewer and water lines including p pe and ancillary equipment such as water pumps, sewer pumps, val ve , pump houses, fire hyd.ravts, water treatment plants, a sewage treatment plants as well as the actual construction of these utilities. Where a project is approved but funding is of immediately available, it will be placed on a priori waiting list based on its approval. date. Limits of Count Financial Participation: The County' s financi participati n for approved projects shall not exceed the estimated increase in ad valorem tax yields from the project in the six years following its completion. This method of calculating the ceiling for County Funding of any one project should not be contt ' as establish.in4 the eligibility of a project for funding. The follow- ing is a sample calculation : EXAMPLE 1, 00,000 - estimated value of land and building 1128,000 - minus land value $1,272,,0007- estimated value ouildings . 54$/ 100 f b valuation tax rate 62920 - tax return from project each year 411518 - participation Payment Policy : For approved for all cost's up to the limits statedoabove�a.thnoC cost ytshall he de- veloper. SECTION IV H: METHOD OF FUNDING APPROVED PROJECTS (alternative B) E Eli ible ,Pro `ect Ex enses : The County will fund project engi- neering studi s, easement acquisition, sewer and water lines includin pipe and ancillary equipment such as water pumps, sewer pumps, valves pump houses, flire hydrants, water treatment plants , sewage treatment plants as well as the actual construction of these utilities. Where a project is approved but funding is not immediately available, it wi be placed on a priority waiting List based on its approval date. E Limits of County Financial Participation: The County' s financia participati.on ,in water and sewer utility costs shall not exceed the estimated increase in ad valorem tax yields form the project in the six years following its completion. This method of calculating the ceiling for County funding of any one project should not be construed as establishing the method of repayment to the revolving fund. The following is a sample calculation : EXAMPLE '1,400,000 estimated value of land and buildings $ 126,000 - minus land value 1,272,000 w estimated value of buildings . 544/100 - valuation tax rate $ 6,920 -- tax return from project each year $ 41.518 -, tax return for six years equals maximum County funding Lease A r!,eement : It shall be the policy of the County to lease water and sewer utilities to the owner of the project for which they are constructed. The terms' of the lease shall include the recovery o all County costs plus interest within six years after utilities are turned on. SECTION V: CONDITIONS OF FUNDING COMMENT: This section specifies the County as the owner of all major sewer and water utilities funded under this policy. The County may lease these facilities to the utility system to which they are connected. The County retains control over tap-ans . Tap-ons by existing development along the utility are �olunta.ry and special provisions are made for large acra tracts. Utilities shall be oversized to accommodate surroui Ing development . Where annexation of a development occurs, the 6unicipallty annexing is required to pay to the County rema�ning equity in the development. User Connections to Project Extensions: it shall be the policy z the County to have title to any sewer and water utilities which it ful A fee schedule for tap-ons will be developed. Where properties E a f E E It shall be Orange County policy to require that when a County-- financied sewer or water extension is connected to a municipality owned and operated sewer or water system, then the municipality shall enter into an agreement with the County providing that in the event the project served is annexed b the municipality, pay to the County an Count share Of re it shall �' y y project not recovered by the develo men t. SECTION VI : RSIZING OF UTILITIES It shall be the policy of the County to require that water and sewer utilities will be built to the standards and specifications of the municipality, private association or sewer and water authorit3 to whose system they are connected. Water and sewer utilities ex- tended to a development under this policy shall be of such design and size to s rve not only that development but also any existing or anticipate; development within the area of the development. The additional ca. acity to be installed at the time of extension to a development s all be based on good engineering. practice and shall be determi,nediby the long-range plans of the utility system to which it is connected in conjunction with assessments of potential growth and se!vlice need in the area as determined by Orange County. SECTION VII: REVENUE BONDING If an in ustry intends to use .revenue bonds, it should give notice to intent to apply to the Orange County Industrial Facilities and Pollution (Control Authority. i 700 Ccu'N-71 BakRo OF ca-21ISSIGMEPS Action, A--- P.crim Asm-vw, =z-i rB--,r',Acr Iter" vo'. ��3 1=L'\'G C-1TE, October 25, 1982 SubieC--- Accessory structure used in relation to *a home occupation and/or a residential structure Mannino- ic Hearing: yes y no M�fo=atoa Contact: Rick Cannity PhcrL-- 732-8161 ext. 347 -%-RPCSE: To consider clarifying proposed text changes in Section 6.16.6.1; 6.16.6.2 and 6.16.12. NEED-There is a need to restrict the placement of accessory structures in relationship to the principal structure when the accessory building is used for a h=e occupation, The Zoning Ordinance dimensional requirements would rel,trict the place ment of all structures to 401 from the right-of-way and 201 from each lot line. Staff feels additional setback requirements would be helpful in maintaining the residential character of an area. Staff recommends that no change be made in 6.16.6.1 since an accessor� structure is not allowed to be used in conjunction with the home oc, pation. Section 6.16.1.2 should be changed by adding item g)If an accessory structure is used for a home occupation the following must b'e met, 1. The accessory building shall be set back at le, 30 feet farther from the road than the residence. 2. The accesso-i-y bui.I.,'t- ing shall not be closer than 40 feet to the side and rear property line: 3. The accessory building shall be adequately screened from view of the road and the adjacent property by a densely planted evergreen hedge of shrubs or trees. 4. Any outside storage of materials for use in the home occupation shall be totally screened from the road and from adjacent property in the same manner as the accessory structure. The storage area shall not exceed 500 square feet. The minimum s'etback from the side and rear property lines shall be the same as for the accessory building. Proposed Section 6.16.12 should be added to Section 6.7 and should read: Accessory structures shall not be erected in .any required front setback or any closer to the street or road right-of-way than the residence, whichever is greater. This provision shall apply to lots les, than 200,000 square feet. On lots with an area greater than 200,000 square feet the accessory structure shall meet all applicable dimensions", requirements. (PACT: The proposed changes should help to maintain the residential character of an area with smaller size lots, and allow flexibility in the placemen- of accessory structures on larger lots. ECOMMENDATION: Planning Staff recommends the, proposed changes go to Public Hearing on November 22, 1982 for public comment. 704 0?2�%ZE Bakm Or- CCC.?,1ISS1wE-RS Action pqarcla ACTION" PLENUB, rrF1 18S,nmcr itw, t-zo,E-4- =MZ DATE_11=hv_�� Subject"- Dumont Drive Participatory raving Project- Depar—,,e--it: Planning Public Hearing' des X no -------- rmati-on, Contact- Susan Smith Attachro—ant(s); Petition IP Nmber: 732-8181 EXT 359 PURPOSE, Approval of the petition for the Dumont Drive (SR 1595) Participa- tory Paving project accepted as a paving project on August 14, 1980 NEED: Approval of petition is required for completion of Orange County Participatory Phving Program ptocedures. Dumont Drive (SR 1595) is listed in the DOT 1982-83 Secondary Road Improvement Program approved by the Board, 24 of 29 property owners have signed the petition accounting for approximately 8000 feet of front- age or 85% of a 1.14 mile road. The petition meets the criteria that 75% of the property owners accounting for 75% of the total frontage sign the petition. rom LMPACT: Upon approval of petition the Assessment Resolution and Assess- ment Roll can be prepared and public bearing3on both items scheduled. RECOMMENDATION: Approval of petition NORTH CAROLINA ORANGE COUNTY PETITION FOR PAVING DUMONT DRIVE (S.R. 1595) We the undersigned, being property owners of land that will be assp,sSsed if a Final Assessment Resolution is adopted by the Board of Commissioners of Orange County providing for the financing of the ].opal share of the costs of paving 'Dumont Drive (S.R. 1595), in Eno -Township, Orange County, North Carolina, and assessment by Orange County of the total local. share of the project, which local share is estimated to be Thirty-three percent (33%), do hereby petition the Department of Transportation to pave the above described roads and do hereby petition the Orange County Board of Commissioners to finance the local share of the cost of the paving of the above-described roads. Tax Map �& Lot Number Name and Address Signature 14,6 Charlie Thompson Route .1, Box 184 Hillsborough, N.C. 27278 14,7 Roy B. Zuieidinger Ruth Zuieidin-er Route 1, Box 184XX Hillsborough, N.C. 27278 14,8 Crawford J. Blake, Jr., Brenda H. Riley 5755 Roxboro Road Durham, N.C. 27712 14,9 Jake Patterson Loy 70C ,71 Gladys Patterson Route 1, Box 183-D J Hillsborough, N.C. 27278 14,10 Betsy Levin 510 East Rosemary Street Chapel Hill, N.C. 27514 14,12 James D. Condle Gail M. Condie Route 1, Box 184W Hillsborough, N.C. 27278 14,13 Macon B. 011is Linda B. 011is Route 1, Box 184E Hillsborough, N.C. 27278 (AL- 14,25 Leacho W. Walker, Jr. Carolyn Walker 672 McAdams Road Hillsborough, N.C. 27278 14,27 Clarence Yarrborough Willie Yarrborough 428 Crescent Burlington, N.C. 272115 14,28 Dorothy Price P. O. Box 97 Holiday Park Hillsborough, N.C. 27278 14,29 John H. McInnis Lillie McInnis 615 Rippling Stream Road A Durham, N.C. 27704 14,30 Leacho W. Walker, Jr. Carolyn Walker - 672 McAdams Road Hillsborough, N.C. 27278 7Of 14,31 Milton Townsend Gloria Townsend P. O. Box 157 / Hillsborough, N.C. 27278 6r! 14,32 John H. McInnis ' n. Lillie McInnis 615 Rippling Stream Road a Durham, N.G. 27704 14,33 Walter Fairbault Daisy Fairbault Route 1, Box 184C Hillsborough, N.C. 27278 14,35 Clarence Yarborough Willie Yarborough 428 Crescent Burlington, N.C. 27215 14,36 Ledhard Mayo Elizabeth Mayo P. O. Box 237 Hillsborough, N.C. 27278 14,6A James M. Thompson /i✓i ' Ruthlean Thompson Route 1, Box 184-42. Hillsborough, N.C. 27278 :tro ��G'' 14 6B Dempsey L. Whitted •,- i Mary Whitted P. O. Box 547 /J Hillsborough, N.C. 27278 rf• r 14,60 Howard Vanhooke, Jr. �L ,41 e Route 1, Box 184-32 Hillsborough, N.C. 27278 14,&1) Willie L. Glover Rosette Glover P. O. Box 881 Hillsborough, N.C. 27278 416 11 7�1 's i 14,61; Willie L. Glover Rosetta Glover P. 0. Box 881 x Hillsborough, N.C. 27278 14,61x' Clarence Mayoc Corine Mayo P. 0. Box 312 Hillsborough, N.C. 27278 14,6G James H. Smith Amelia Smith P. 0. Box 568 Hillsborough, N.C. 27278 f J 14,6H Frank P. Penn, Jr. Jean Penn P. Q. Box 386 Hillsborough, N.C. 27278 15,12 Edmund A. Reiss Louise Reiss Route 3, Box 187 Durham, N.C. 27713 f � 15,13 Noah T. Dunn Sheree Dunn 4415 Whitt Road Durham, N.C. 27712 18,1 Virginia D. Edwards Route 1, Box 184 6 Hillsborough, N.C. 27278 18,2 Minnie M. Kelly Route 1, Box 184--M Hillsborough, N.C. 27278 7U4 ESTIMATION-OF EXPENSES Total Local Construction costs $75,932.00 $24,068.00 Attorney fees $500.00 $500.00 Publication $75.00 $75.00 Mailing and other $45.00 $45.00 Totals $76,552.00 $24,688.00 Local, share is 32.25%. DIAN(M COUNTY BOARD OF 0MUSSIONER3 Ac±icn ��z�6� aCTzON AGENDA ITEM aBszsmuCT itsmmz.~��_�� DEE171M DATE Scbjwt: Ad Valorem Tax Refunds t: Tax Supervisor - Attachrrent(s) Ti�0==Icn Contact: Archie Kelly summary of requests Asst. Tax Super�ilsor phone -,,Amber:Extension 414 - | PURPOSE: Gee G.S. 105-.�8�,381, NEED: The Tax Supervisor's Office has received requests for tax refunds; these are divided into two categories: A) Due to clerical error; 1 Q1ossie Breeze for the estate of Mollie Jacobs $10.24 2) Gregory & Kathleen Headen $45.I6 3) Carrie Tate Webster $II.OB 8) Valuation reduced by order of NC Property Tax Commission: l Eu7a Osborne & Hattie R. Anthony $49,78 fl Nfllfam L. & Constance Parks $85.80 Tau Epsilon Phi (fraternity) $319.84 4) United Department Stores & Investment Company S3I3.68 � RECOMMENDATION� The Tax Supervisor recommends approval of all these refund requests. ' ^ 711 6 TAX RUMM3 RY,`UESTS E0-AaD OF COUIM C01MESSIO11,7MIS OCTOBZR 25, 190 T.491,L 22 AT W A MTUIM Glossie Breeze, Executrix $10.24 Estate of 11ollie Jacobs The 1982 valuation amount for the ,Fomestead Exemption''afforded this account was erroneously recorded as $6,720 instead of $8,500 through clerical error. Gregory A Athleen Readen 145.16 The tax valuation of a mobile home listed with this account for 1981 was incorrectly listed as $9,710 instead of NOW through clerical error. Eaia Osborne & Hattie R. Anthorq $49-76 The 1981 and 1982 realty valuatnian of this tract has been reduced from $72,800 to $68,250 by order of the IT. C. Property Tax Commission in resolution of an appeal from a decision of the 1981 Orange County Board of Ecualization and Review. 1981 and 19@2 taxes based upon We higher, appealed -valuation have been paid. lalliam. L. a Constance ?arks $85.80 The 190 realty tax valuation Of this tract has been reduced from $61,344 to $55,330 by order of the N, C. Property Tax Commission in resolution of an appeal from a decision of the 19SS-2 Orange County Board of Eq-4alization and Review- 1952 taxes based upon the higher, appealed valuation have been paid. The refund amounts shoun, incorworate a proportionate reduction in 1982 tax attributable to a reduction from Q52 to $1853 the 1982 valuation of household personalty rhich was assessed at a valuation of 5A of the tam valuation Of the Parks' house. $319-84 Tau Epsilon Phi (Fraternity) The 1981 realty valuation of this tract has been reduced from 5217,278 to $193,958 by order of the T. G. Property Tax Commission in resolution of an appeal from a decision of the 1981 Orange County Board of Equalization a Relnliew. 1981 taxes based uson the higher, appealed. valuation have been paid. United Department Stores Tnvestment Co. 5313.68 The 198I realty tax valuation of this tract has been reduced from $134,096 to $111,225 by order of the N. C. Property Tax Commission In resolution of an appeal from a decision of the 19e1 Orange County Board Of Ecualization and aevie•. 1981 taxes on this tract have been paid based anon the er, appealed valuation. Carrie Tate labster 511-05 The amount of 1982 valuation reduction for the "Homestead :Zamrbion" for t'is account !,as erroneously recorded as $6669 instead of $8,500 through clerical error. onxmGE cnmM M — ooApD Or MNzUSSIONEFS Action Agenda ��]u AcTioN AGrNDA imluBszRAcT itemm��]� Dnozrzn� DATE October 25, 1982 Subject: Change Order on Jail Contract , ent: County Manager )�ttachrren (S Infornation Contact, Yes Bill Laws Phone Nuater- 732-8181 ext. 503 / ----_- _� - - PUFTICSE: To consider whether to permit anamendment to the existing contract to include removal of plaster from walls and sandblast brick in two upper ruoms- Nhen old cells were taken out there was no plaster on brick and therefore NEED: When rooms are now part plaster and part brick. It would either require removing the plaster and painting the exi§ting brick or plaster over the brick. It was suggested by Architect to lay a block wall inside brick. The Architect will he present to answer questions. Previous change orders approved by the Board: $1 ,866 Approved July 6 for painting of floors ~ - ' -- 5,700 Approved August Z for stabilization below slab floor $~�~�� ' - - ZWACT: The cost to lay 4" block wall and paint block ($2,234) is more expensive than removing plaster from existing brink and painting them ($1 ,150). RECOMMENDATION(S) : As the Board decides. ^ U U 61 I III,NI 11 CHANGE u;€ 11111t I NIRM ORDER O "I'll 111 00CUMINI (;701 1190JECT: Orange County Jail raciiity NUrvilill, 1`1C 3 etlime,addresi) Hi I I sborough, M•C. to (contractor) F Security Building Company \V( 111111 1 Uoil,(J 7603—08 P, O. Box q67 IN 1 RM I I(JR: Genera 1 Construct I on Chapel Hill, N.C. 27514 L I'All- I April 1961 You are directed to make the folltjt%ing thangvs isi this (7ttilir-t(I Removal of p I aster from walls 1 ric I ud I nq sand blasting of the brick walls leaving a brick finish on the W1115. The brick, is to be seated. See attached letter dated 8 October 1982, proposal numbpr 2, the nriginal Contr,ici Sum was $ 419,500,00 ^-ut (Wrige by prv%iou; Change Oril•r, $ 7,566.00 Ific Lontract Sum prior to this Change Otcicr%%os S 487,066.00 1 lie contract Sum N•ill be oncrca5ed) (docfca,Vdl film ll,ulgcil)by Illt, It Mil't,()rtIUr 5 1 ,150.00 the new Contract Sum including thi, C lo"go O;tft-r will liv 5 488,216.00 1i e Contract Time will be tinoci�udl by ) IM,, "fie DAv of Compittion as of the d tic is(INN (Alallgt^Order Ilit it I 'I.. r Joseph_L, .Nassif Security Building Company Oran ge County G civernmeni 2615 WT'bN'967 1 E, 'largaret Lane a Hil N.0 Chapel Hill , ;,1.C, Hillsborcluyh, N.C. j,IA IINIJ k1k DOCUMENT C701 CHM.1 OL411R \rgit,I •O IM1101 • \1 Hit AMIRICAN INSTITUTI III �Vltlllt 1, 1,71i Yt,Kls M N%\ %16\'lit it v I 68`'l SECURITY BUILDING COMPANY,INC. October 8, 1982 RO,Box 967/Chapel Hill,NC 27514/(Area 919)929.0356 Joseph L. Nassif, Archt. P. 0. Box 2515 Chapel Hill, N. C. 27514 Re: Orange County .fail f=acility Hillsborough, N. C. Dear Joe, In accordance with our discussion at the Job site, we offer two proposals to repair the walls in rooms 207 and 208. Proposal no. 1s Install 4" masonry block veneer at walls with plaster and paint masonry according to the specifications for the lump sum of: $2,234.00 Proposal no. 2: Remove plaster from walls including sand blasting of the brick walls leaving a brick finish on the walls for the lump sum of: $1,150.00 The door frames need to be set in these areas; therefore, we need a decision promptly to prevent additional delays to the project. If you need any additional information on the above, please feel free to call me. Yours very truly, Ward L. Setzer Vice President Manager, Commercial Div. WLS/bjh cc. Mr. Bill Lat�JsJ 702 naP-'ZE COUN-4-y 01a mum a--- cannISSIGNERS ActionAger4a Iten. No. A[r±Oq walJaSP1-uzr ----� NEE cDzE OCTOBER 25, lR82L__- . ' Subjeo--: PROCLAMATION--CHILDREN'S BOOK WEEK--NOV. 15-2I Pub]-ic Hearing: Contact, Clerk to the Board Phone Ntnber: 732-8181 ext. 510 ' PURPOSE: To Proclaim the week of November 15-21, 1982, CHILDREN'S BOOK WEEK, IN ORANGE COUNTY. To emphasize the importance of reading in our ch{ldren's livet and to encourage patronage of our library system by our children. PROCLAMATION WHEREAS, Orange County has a library program that encourages patronage by children; and, WHEREAS, our children have available through public and school libraries quality materials that enrich a child's life; and, WHEREAS, these materials used early in u child's life begin u reading foundation that remains throughout a lifetime; and, WHEREAS, Children's Book Week annually renews this important emphasis on books and reading; NOW, THEREFORE, the Orange County Board of Commissioners does hereby proclaim the week of November 15-2I, 1982 CHILDREN'S BOOK WEEK in Orange County and encourages participation by all citizens. RECOMMENDATION: Proclaim the week of November 15-21, 1982, Children's Book Week in Orange County. BOAM az- ca.-mSSIGNERS Actica hap-naa it rzo- ACrI0\1 AGE=!� 1=1 JSVMIC2 N IEETRKG aCE October 29. 1988 Subjec"'t: Budget Amendment p_tpaz tale nt.: Finance Yes n omati= COLA:P-Ct: Flatricia, Stutts Phnne Isar:919 7.352-8181 Ext. 495 PURPOSE: To consider proposed budget amendment NEM, General Fund: Amendment necessary in order to accept monies from Chapel Hill for moving equipment to 911 Center from old Chapel gill police building. Community Development: Amendment would transfer necessary funds from Community Development's contingency account to personnel and fringe accounts to cover continuitg expenses. This amendment is required as a result of the delay in the release of funds from the State of North Carolina. The delay is due to the transfer of the Community Development Block Grant program from the federal government to the state. IMPACT: General Fund: Increase in revenue available for move to new 9,11 Center. Community Development: Amendment would entail no additional county expenditures. RECOMMENDATION: Approval. ORANGE COUNTY PROPOSED 1982-83 BUDGET AMENDMT The 1982-83 Budget Ordinance of Orange County as adapted on Jane n, 1982, and subsequently amended, is hereby amended as follows: General Fund: Appropriation. EMS - Capital Projects 3 11,000. Source: Town of Chapel 11111 3 11,000. (To accent funds from Town of Chapel Hill to be used for moving equipment from old Cbap;.l 31.0 Police Building to new 9,11 Center.) Adopted this day of 1982. 714 ORANGE CCUNTr PROPOSED 1980-81 PROJECT ORDINANCE AMENDMENT The 1980-81 Project Ordinance of Orange County as adopted on December lt 1980, and subsequently amended, is hereby amended as follows: APPROPRIATION: Community Development III Administration - Personnel S 3,168 Rehabilitation - Personnel 4,691 Contingencies (7,859) Adopted this day of 1982- . �� � ' �� CD;ZzE CCk_1_NrzT 0 2 Subja-c—t: Action on Contract with Triangle J Council of Governments for Title III~B and State 1n-Home Aging Services ' --- on Aging Con tract Jerry Passmore _ ~ ^ . Commissioners need to take action on a nine-month contract with Triangle J Council of Governments for Title II[-0 and State In-Home Aging Services , effective October I , 1982 - June 30 . 1983 in the amount of $68,901. _ This is a yearly continuation contract covering the following services which are part of the Department on Aging /s budget: Transportation , Information and Referral , Romamuka. r-Home Health Aide , Senior Center Operation , Outreach, Legal Aid, and Special State in-Hume Chnre~Handthelper. The amount of funds allocated . to specific services is based on COG priority ranking of Aging services in Orange County as well as DVA's . All services were ranked to be the highest or high priority except outreach and legal . If approved, required County matching funds (522,677 cash) would remain approximately the same as last year (S22,595 cash) for a nine-month pro rated contract basis. Action will not require any additional county matching funds than approved in the current Department on Aging budget. Beginning July I, 1983, a renewal contract will he for u 12~month period. ' Department staff recommends approval . (Sign two originals , keep nne, and return one to COG.) C I i ORANGE COUNTY DEPARTMENT OF AGING and TRIANGLE J COUNCIL OF GOVERNMENTS I CONTRACT FOR SOCIAL SERVICES THIP AGREEMENT, entered into as this lst day of October , 1982, by and between Orange County Department Aging, A unit of Orange Co. Government , a Department of the Orange County Government (hereinafter referred to as the "Agency" and the Triangle J Council of Governments, (herein- after referred to as "COG") . j W I T N E S S E T H T H A T: WHE#EAS, COG desires to engage the Agency to render ccertainjsocial services hereinafter described in connection with an undertaking or project (hereinafter referred to as the "'Project") which is to be wholly or partially financed by a grant from the Administration on Agin through NC Division of Aging (hereinafter, along with the appropriate auditing agency of the entity Making such grant, referred to as the " oncerned Funding Agency or Agencies") , said grant being (h reinaf ter referred to as the "Grant Contract" and identified as Contract for Social Services and WHERAS, the Agency desires to render such services in connection with the Project: NOW THEREFORE, in consideration of the premises , and themutu 1 convenants and agreements hereinafter contained, the parties hereto agree as follows: 1. Em2loyment of the A ep ,EX. COG hereby agrees to engage t e Agency and the Agency hereby agrees to perform the services hereinafter set forth in accordance with the terms and conditions contained herein. 2. Local Support. In accepting this contract providing fnr S _- of f=AorAl fii"Ae. =nA g 2. 278 of x "2.. 1 3. Scope of Services. Agency shall do, perform and carry out a satisfactory and proper manner the work and services described in Attachment "A" (or as described in FY 81-►83 Area Plan) which is attached hereto and made a part hereof. 4. Time of Performance. The services of the Agency are to corctI ence no later than fifteen (15) days after the execution f this contract and shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment "A" . All services required hereunder shall be completed on or before 5. Compensation and Method of Payment. The Agency shall be compensated for the work and services to be performed under this contract as set forth in Attachment "8" which is attached hereto and made a part hereof. in no event, however , will . the total compensation and reimbursement, if any, to be paid the Agency under this contract exceed the sum of 840, 899 6 . #,rogress Payments . Unless otherwise provided in , Attachment "B" , the Agency shall be entitled to receive progress payments on the following basis: As of the last day of each calendar quarter during the existence of this contract, the Agency shall submit to COG an invoice for payment based on the percentage of completion of the Project through the invoice period. Subject to COG' s right to Y verif the accuracy of the invoice and the satisfactory performance of the work evidenced thereby, COG will make payments �o the Agency on a monthly basis as the work progresses but not more often than once a month. Invoices must cover a period ending with the end of a quarter and must be received within ten (10) days following the end of the invoice period. nit..., n.•rea..r.<I w4 1 1 1-%a "z 4 A an amniini• z.rh i r-h boars the same ratio I r E ...7e less all previous progress payments made pursuant hereto. Upon completion of the work, including the receipt of any final wri�ten submission of the Agency, COG shall pay the Agency a 'sum equal to one hundred percent (1001) of the compensation to be paid under this contract, less the total of all pr vious payments made. Noth thstanding the foregoing provisions of this paragraph COG will make diligent efforts to obtain advance funding from its funding source; and if it receives such advance funding then the Agency shall be entitled to advances once a month based upon requisitions of the estimated amounts of expect ad expenditures for such month. 7. Agency's Personnel. Agency represents that it has, or will secure at its own expense, all personnel required in performing the services under this contract. Such personnel shall, notlbe employees of COG, nor shall such personnel, have been employees of COG during any time within the twelve- month period immediately prior to the date of this contract, except with the express prior written consent of COG. Further, Agency agrees that *no such personnel shall, be involved 'n any way with the performance of this contract, without the express prior written approval of COG.. 8. Approval of Subcontracts. None of the work of services to be performed under this contract by the Agency shall, be subcontracted without the prior written approval of COG. If such subcontracting is authorized as herein provided, all subcontract documents shall be submitted to COG for review anld approval, prior to the execution of such subcontract.. Further, if requested by COG, the Agency shall provide COG with such documentation as it shall require, regarding the method the Agency used in selecting its subcontractor. The _4_ subcontractors or adequate justification for sole source selection. The Agency agrees to abide by such regulations in its selection procedure. 9. Review and Coordination. To insure adequate review and evaluation of the work, and proper coordination among interested parties, COG shall be kept fully informed concerning the progress of the work and services to be performediereunder. COG may require the Agency to meet with designated officials of COG and the Concerned Funding Agency from time *o time to review the work. Reasonable prior notice of such review meeting shall be given the Agency. 10, �Re_ per The Agency shall furnish COG with a quarterly rogress report, (the period for which COG is required to report to the" funding agency) , in such form as may be sp cified by COG, outlining the work accomplished by the Agency during the period of such report and the current status of the Project, including the percentage of the work which has been completed as of the end of the period covered by such r port. Such report shall be furnished, within fifteen (15) days of the end of the period, covered by such report. 11. Ins2ections. Authorized representatives of COG and the C ncerned Funding Agency may at all reasonable times review and inspect the Project activities and data collected pursuant to this contract. All reports , drawings , studies, specifications, estimates, maps and computation prepared by or for the Agency shall be made available to authorized representatives of COG and the Concerned Funding Agency for inspection and review at all reasonable times in the Agency' s office where data are normally accumulated. Approval and acceptance of such material shall not relieve the Agency of its professional obligation to correct, at its expense, any reasonable times during the period of the contract, and for three years from the date of final, payment under the contract, for inspection by COG, the Concerned Funding Agency, and if the work a7d services to be performed under this contract is wholly or partially funded with Federal funds, the Comptroller General �of the United States, or any of their duly authorized representa Ives. The Agency shall include the provisions of this paragraph in any subcontract executed in connection With this �roject. 13. Compliance with Requirements of the Concerned Funding A enc . The Agency shall be bound by the applicable terms and conditions of the Grant Contract between COG and the Concerned Funding Agency, which said Grant Contract is on file in the offices of COG, a copy of which has been delivered to the Agency, and is hereby made a part of this Agreement as fully as if the same were attached hereto. 14. Data to be furnished A enc . All information, data, repots, records and maps which are existing, readily available and reasonably necessary, as determined by COG, for the performance by the Agency of the work and services required by this contract shall be furnished to the Agency without charge by COG. COG, its agents and employees, shall fully coop rate with the Agency in the performance of the Agency' s duties under this contract. 15. �i hts in Documents, Materials and Data Produced. Agency agrees that all reports, drawings, studies, speci- fications, estimates, maps, computations and other data prepared by or for it under the terms of this contract shall be delivered to, become and remain, the property of COG upon termination or completion of the work. Both COG and. the Agency shall have the right to use same without restriction .... 7 -0.wi +.ad.l ran �nri 4,1 l•1nwW nntnnaanaal•� rtri �'M thso nF} err •Y S.RCR!'" 1 subject of an application for copyright by or on behalf o the Agency or its subcontractors. If the work to be performed under this contract may be subject to certain regulations issued by he Concerned Funding Agency. Information regarding these releIant regulations may be obtained upon written request to COG. If this contract provides for the development of systems analysis products, models, electronic data processing systems , software and related services, the methods, material, ,logic and systems developed under this contract shall be the property of C OG, and may be used as COG sees fit includ�.ng the right to re-use and republish the same without li' itation; but the same shall also be fully accessible for use by the Agency. 16. Identification of Documents. All reports, maps and other documents completed as a. part of this contract shall bear on the title page of such report, map or document, the following legend: "Prepared by (insert name of Agency) under Contract with the Triangle J COG" . The date (month and year) tin which the document was prepared shall also be shown- 1.7. Interest of Agency. The Agency covenants that neither the Agency, nor anyone controlled by the Agency, controlling the Agency, or under common control with the Agency,. nor their agents., employees or subcontractors , presently has an interest, nor shall acquire an interest, direct or indirect, which would conflict in any manner or degree with the performance of its service hereunder, or which would prevent, or tend to prevent, the satisfactory performance of the Agency ' s service hereunder in an impartial and unbia6ed manner. The Agency further covenants that in the performance of this contract no person having .any e„r+h ; n4•c Ina t- ehA 1 1 S= a+mn 1 nuPA hu 1-hp Acrnt v nnni-ryrx►ta tat ?S { ..?.. ' omtem that the Agency's lated action will not constitute c p a violation hereof, then the Agency shall be authorized to take such action without being in violation of this paragraph. 18. Interest of Members of COG and Others. No officer, member or employee of COG, and no public official or any local governmen which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall w participa a in any decibion relating to this contract which affects his personal interest or the interest of any corporation parnership or association in which he is, directly or indirectly interested; nor shall any such officer, member or employee of COG, or public official, of any local government affected by the Project, have any interest, direct or. indirect, in this contract or the proceeds arising therefrom. 19. Officials not to Benefit. No member of or delegate to the Congress of the United States of America, resident Commissioner or employee of the United States Government, shall be Idmitted to any share or part of this contract or to any benefits to arise herefrom. 20. E ual Em to ent 222ortunity. (a) The Agency will not discriminate against any employee, applicant for employment or subcontractor because of race; color, religion, sex or national. origin. The Agency shall take affirmative action to insure that applicant are employed and subcontractors are selected, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training M in a conspicuous place available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. The Agency will in all solicitations or advertisements for subcontractors or employees placed by or on behalf of the Agency, state that all qualified applications will receive consideration for emplo4ent without regard to race, color, religion, sex or national origin. The Agency will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this contract so that such provisions will be binding upon each subcontractor provided that the foregoing provisions shall not apply to subcontracts for less than $10000.00 I(b) The Agency shall keep such records and submit such reports concerning the racial and ethnic origin of applicants for employment and employees as COG or the Concerned Funding Ag ncy may require. (c) The Agency agrees to comply with such rules, regulations or guidelines as COG or the Concerned Funding Agency may issue to implement the requirements of this paragraph. 21. Com fiance with Cost of Living Council. The Agency cerIifies that it is and will remain in compliance with applicable regulations and standards of the Federal Cost of Erring Council in establishing wages and prices. The submittal by the Agency to COG of an invoice or voucher for property, �oods or services furnished under this con-tract shall constitute a certification by the Agency that amounts to be paid do not exceed maximum allowable levels authorized by the Cost of Living Council regulations and standards. 22. Changes. COG may require changes in the work and services w ich the Agency is to perform hereunder. Such -9- f written aj ftendments to this contract. i 23. Assignability. The Agency shall not assign, sublet or transfer all or any portion of its interest in this AgreIment without the prior written approval by COG. 24. Termination of the Contract. If the Agency shall fail to fulfill in a timely and proper manner its obligations under this contract, or if the Agency shall violate any of the covenants, agreements, representations or' stipul.ations of this c ntract, COG shah, give the Agency written notice specifying such- failure or violation, and giving the Agency a specified reasonable time, not less than fifteen (15) days, within which to cure or remedy such failure or violation. if within such specified period the Agency shall cure or remedy such failure or violation, or shall take steps from which it is apparent that such failure or violation will be substantially cured or remedied within a reasonable time after such period, then this contract shall not be terminated. But if the Agency shall fail within such specified period to cure or remedy the same or to take such steps as a-foresaid, then this contract shall be deemed to have terminated effective at the end of the period of' such notice. in the event of such termination, all finished or unfinishea documents and other materials collected or produced under this contract (as 'more fully described in paragraph 15 hereof) s�al.l, at the option of COG, become its property (subject �o full accessibility thereto by the Agency) and the Agency shall be entitled to receive just and equitable compensation for any satisfactory work, completed on such documents or materials. Notwithstanding the foregoing, the Agency shall not be relieved of liability to COG for damages sustained by COG by virture of any breach of this contract by the Ag?ncy and COG may withhold any payments to thia f J I I 25. 'l Termination for Lack of Funds. In the event of prospective termination due to non-receipt of funds with which to carry out the provisions of this contract the COG may terminate this Contract by giving written notice to the Agency of such termination and specifying the effective date of such termination. In the event such written notice is given, all finished or. unfinished documents and other materials as described in paragraph 15 above shall, at the option of the COG, become its property (subject to full accessibility thereto by the Agency) and the Agency will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services. Provided, howl, thae if less than 60 percent of the services covered by this Contract have been performed upon the effective date of such termination, the Agency shall be reimbursed (in addition to the above payment) for that portion o the actual out-of-pocket expenses (not otherwise reimburse under this Contract) incurred by the Agency during th� Contract eriod which are directly ly attributable to the uncompleted portion of the services covered by this Contract. If this Contract is terminated due to the fault of the Agencyy, paragraph 24 hereof relative to termination shall apply. 26. Applicable Law. This Contract shall be deemed to have beenlexecuted and performed in the State of North Carolina, and all questions of interpretation and construction shall be construed by the laws of such State. IN WITNESS WHEREOF", the Agency and COG have executed this Agreement as of the day first above written. e a - y ,+ A } AGENCY: Orange County " rtment-af Aging BY airman oz es�yna e Official TRIANGLE J COUNCIL OF GOVERNMENTS : i k Executive Director APPROVE TO LEG FO Counsel, Triangle J Council of Governments r ' I r EX1i: ' 7-G(11 ICE AREA _ Reg 1on J FY 83 Z,--;: Orange SOCIAL SERVICES PROVIDED BY CONTRACTORS BY A 5:::;;E_ COLN!'- X A.. -Transp. -0utreach— #bfi---- iimalfe-a1 t --C enfo�Cl�. —UegaI —Tit--- -- _ E 19,779 1 ,179 20,852 11,024 2.569 12 373 �. 1,125 68,901 � E i = Income # 19. 1 1 20 $ 2 11 024 2,569 12,373 1 12 68•90.1 is Requested 11 ,546 645 9.907 6,652 $ 746 i� 1,125 380621 aching Funds 2,278 7,408 7.795 4 2 1- 62 � 6 d 825 525 1 0 82 one Val match 8.233 534 10.945 4.372 2rn569 3.627 . 30.280 19.779 1.179 20,852 11 ,024 2,569 � 12,373 1,125 68,901 COMMUNITY SCHOOLS PROGRAM Please show special CHAPEL BILL-CARR$ORO CITY SCHOOLS comments on condition of facility, etc. , on USE REPORT FORM reverse side. After-School Use of Facilities by Community Agencies Month OCTOBEE Ito., of Leaders _ **No. of Participants 'Name Of -Da--te-._.__Time__-To-t-a-l---___._ __ *�tumber Facility Custodian Teacher Or Period (tours '�...,,,__........- -tnroT t'ale ._w_...._ _'A 1 o--- — - Used ----On-Duty— - Supervi-sor------- ,� On Duty ERS E ¢ � v n} 10/25 :30-8:4 *2.25 5 29 Board room '15 O 20 hronological order, one line for each date. ule should'return this use form to the Community Schools Office at the end of the month. Signe _ flonry n art. y DZppRTMBNT Or AGING ORANGE COUNT . and TRIANGLE J COUNCIL OF GOVERNMENTS CONTRACT FOR SOCIAL SERVICES RE T, entered into as this _ls�t day THIS county Department r 1982e by and between Oran pepartment of O�tober . a Of the I unit of orange Co. Government Agingj �A Government as t{herein e Orange County Go t (hereinafter referred to le j Council of Governments r r ",Agency"} and the Triangle Y1 after eferred to as -COG") . W I T N E S S E T H T H A T: WHEREAS,, COG desires to engage the Agency to render escribed in cdntocntion ccertain social services hereinafter d with n undertaking or project (hereinafter referr as the 4roject") which is to be wholly or partially financed grant the Administration on Agin through NC -,.by a from Jon of Aging (hereinafter, along with the appropriate DIVIS ,. entity making such grant, referred to audit n agency of the r Agencies") , said grant as the "concerned Funding Agency 0 1 fter referred to as the "Grant Contract" and being (hereinafter and ident�ified as Contract for Social Services WHEREAS ► the Agency desires to render such services in connection with the Project: remises , and NOW THEREFORE, in consideration of the p the u ual convenants and agreements hereinafter contained, the artier hereto agree as follows: 1, EM 10 en of the A ncy. COG hereby agrees to engabe the Agency and the Agency hereby agrees. to perform the services hereinafter set forth in accordance with the to s and conditions contained herein. 1�p� �rt- In accep this contract provid ting for $2. �of federal funds and $ 2t278 ••� of 4-^ nrnvide not less than -2- 3. Scope of Services. Agency shall do, perform and carry out in a satisfactory and proper manner the work and services escribed in Attachment "A" (or as described in FY 81-83 Area Plan) which is attached hereto and made a part hereof. 4 . Time of Performance. The services of the Agency are to dom I mence no later than fifteen (15) days after the execution of this contract and shall be undertaken and pursued in such sequence as to assure their expeditious completion and as may be required in Attachment "A" . All services required hereunder shall be completed on or before 5. Compensation and-Method of Payment. The Agency shall be compensated for the work and services to be performed under this contract as set forth in Attachment "B" which is attached hereto and made a part hereof. In no event, however, will the total compensation and reimbursement, if any, to be paid the Agency under this contract exceed the sum of J $40, 899 6. Pro gress Payments. Unless otherwise provided in Attachment "B" . the Agency shall be entitled to receive progress payments I n the following basis: As of the last day of eac . calendar quarter during the existence of this contract, Le Agency shall submit to COG an invoice for payment based on the percentage of completion of the Project through the invoice period. Subject to COG's right to verify the accuracy of the invoice and the satisfactory performance of the work evidenced thereby, COG will make payments to the Agency on a monthly basis as the work progresses but not more often than once a month. Invoices must cover a period ending with the end of a quarter and must be received within tenl (10) days following the end of the invoice period. The Agency will be paid an amount which bears the same ratio .1..., &U- A.-A. -I ` ^ ' - - --- - ^ ' less all previous progress payments made pursuant hereto. upon com' letion of the work, including the receipt of any final written submission of the Agency, COG shall pay the Agency a1sum equal to one hundred percent (100%) of the compensation to be paid under this contract, less the total of all previous payments made. Not�withstanding the foregoing provisions of this paragraph' , COG will make diligent efforts to obtain advance funding from its funding source; and if it receives such advance iunding then the Agency shall be entitled to advances once a month based upon requisitions of the estimated amounts of expecl:ed expenditures for such month. 7. Asency_'_s Personnel. Agency represents that it has, or i iill secure at its own expense, all personnel required in perfo ming the services under this contract. Such personnel shall not be employees of COG, nor shall such personnel have been employees of COG during any time within the twelve- month pe�iod immediately prior to the date of this, contract, except with the express prior written consent of COG. FurtherjIlAgency agrees that 'no such personnel shall be involved in any way with the performance of this contract, without he express prior written approval of COG. 8. ARproval of Subcontracts. None of the work of services to be performed under this contract by the Agency shall be subcontracted without the prior written approval of COG. If such subcontracting is authorized as herein provided, all subc6ntract documents shall be submitted to COG for review and approval prior to the execution of such subcontract. Further, if requested by COG, the Agency shall provide COG with such documentation as it shall requiret regarding the method t e Agency used in selecting its subcontractor. The Agency knowledges that if the work or services to be" performed ' -4- subcontractors or adequate justification for sole source selection.1 The Agency agrees to abide by such regulations in its selection procedure. 9. (Review and Coordination. To insure adequate review and evaluation of the work, and proper coordination among interested parties, COG shall be kept fully informed concerning the progress of the work and services to be performed hereunder. COG may require the Agency to meet with designated officials of COG and the Concerned Funding Agency from time to time to review the work. Reasonable prior notice of such review meeting shall be given the Agency. 10. Reports. The Agency shall furnish COG with a quarterly progress report, (the period for which COG is required to report to th6 funding agency) , in such form as may be specified icified by COG, outlining the work accomplished by Agency Agen during the period of such report and the current status of the Project, including the percentage of the work which has been completed as of the end of the period covered by such report. Such report shall be furnished within fifteen (25) days of the end of the period covered by such report. 11. lInspections. Authorized representatives of COG and the Concerned Funding Agency may at all reasonable times review an: inspect the Project activities and data collected pursuant to this contract. All reports , drawings , studies, specifications, estimates, maps and computation prepared by or for the Agency shall be made available to authorized representatives of COG and the Concerned Funding Agency for inspection and review at all reasonable times in the Agency's office where data are normally accumulated. Approval and acceptance such material shall not relieve the Agency of its professional obligation to correct, at its expense, any J reasonable times during the period of the contract, and for I three yeats from the date of final payment under the contract, for inspection by COG, the Concerned Funding Agency, and if the work nd services to be performed under this contract is wholly or partially funded with Federal funds, the Comptroller General of the United States, or any of their duly authorized representatives. The Agency shall include the provisions of this paragraph in any subcontract executed in connection with this Project. 13. 5;om Hance with Reguirements of the Concerned Funding Agency. The Agency shall be bound by the applicable terms and conditions of the Grant Contract between COG and the Conce ned Funding Agency, which said Grant Contract is on file in the offices of COG, a copy of which has been delivered to the Agency, and is hereby made a part of this Agreement as fully as if the same were attached hereto. 14. Data to be furnished A2ency'. All information, data, reports, records and maps which are existing, readily available and reasonably necessary, as determined by COG, for the performance by the Agency of the work and services required y this contract shall be furnished to the Agency without charge by COG. COG, its agents and employees, shall fully cooperate with the Agency in the performance of the Agency' s duties under this contract. J.S. Rights in Documents, Materials and Data Produced. Agency agrees that all reports, drawings, studies, speci- fications, estimates; maps, computations and other data prepared tk'y or for it under the terms of this contract shall be delivered to, become and remain, the property of COG upon terminatio,h or completion of the work. Both COG and the Agency sha I have the right to use same without restriction or limitaton and without compensation to the other.*'* For. ^ ~ - -- � ' . � subject oi an application for copyright by or on behalf o the Agency or its subcontractors. If the work to be performed under thi contract may be subject to certain regulations issued by the Concerned Funding Agency. Information regarding these rel vant regulations may be obtained upon written request tc COG. If this contract provides for the development of system analysis products, models, electronic data processin�i systems , software and related services, the methods, material, ogic and systems developed under this contract shall be e property of COG, and may be used as COG sees fit including the right to re-use and republish the same without 1 . itation; but the same shall also be fully accessible for use by the Agency. 16. Identification of Documents. All reports, maps and other docu I ments completed as a part of this contract shall bear on the title page of such report, map or document, the following legend: "Prepared by (insert name of Agency) under Contract with the Triangle J COG" . The date (month and year) lin which the document was prepared shall also be shown. 1 17. Interest of Agensx. The Agency covenants that neither the Agencyp nor anyone controlled by the Agency, controlling the Agency, or under common control with the Agency, nor their agentst employees or subcontractors , presently as an interest, nor shall acquire an interest, direct or �indirect, which would conflict in any manner or degree w, ith the performance of its service hereunder, or which w:uld prevent, or tend to prevent, the satisfactory performanc of the Agency's service hereunder in an impartial and unbiased manner. The Agency further covenants that in the per,r ormance of this contract no person having .�ny such interest shall be employed by the Agency contemp'lates ' . 7- that the Agency!s comtemplated action will not constitute a violation hereof, then the Agency shall be authorized to take such action without being in violation of this paragraph. 18. Interest of Members of COG and Others. No officer, member or employee of COG, and no public official or any local government which is affected in any way by the Project, who exerciseslany function or responsibilities in the review or approval of the Project .or any component part thereof, shall participate in any decii.ion relating to this contract which affects his personal interest or the interest of any corporation, parnership or association in which he is, directly or indirectly interestel; nor shall any such officer, member or employee of COG, or public official, of any local government affected by the Project, have any interest, direct or indirect, in this contract I the probeeds arising therefrom. 19« Officials not to Benefit. No member of or delegate to the Congress of the United States of America, resident Commissiot}er or employee of the United States Government, shall be admitted to any share or part of this contract or to any be 'efits to arose herefrom. 20. E ual Employment Opportunity,. (a) The Agency will not discriminate against any employee, applicant for employment or subcontractor because of race, color, religion, sex or national origin. The Agency shall take affirmative action to insure that applicants are employed and subcontractors are selected, and that employees are treated during employment, without regard to their race, color, religion, sex or national. origin. Such action sh . 1 include, but not be limited to the following: employment, upgrading, demotions, or transfers; recruitment or recruitment advertising; layoffs or terminations; rates of pay or other forms of compensation; selection for training in a conspicuous place available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. The Agency will in all solicitations or advertisements for subcontractors or employes placed by or on behalf of the Agency, state that all gµalified applications will receive consideration for employment without regard to race, color, religion, sex or nation4 origin. The Agency will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this contract so that such provisions will be binding upon each subcontractor provided that the foregoing provisions shall not apply to subcontracts for less than $10,000. 00 (b) The Agency shall keep such records and submit such repor s concerning the racial and ethnic origin of applicants for employment and employees as COG or the Concerned Funding Agency may require. c) The Agency agrees to comply with such rules, regulation or guidelines as COG or the Concerned Funding Agency may issue to implement the requirements of this paragraph- I 21. Compliance with Cast of Living Council. The Agency certifies that it is and will remain in compliance with applicable regulations and standards of the Federal Cost of Liking Council in establishing wages and prices. The submittal by the Agency to COG of an invoice or voucher for property, s oods or services furnished under this con-tract shall constitute a certification by the Agency that amounts to be paid do not exceed maximum allowable levels authorized by the Cos of Living Council regulations and standards. 22. 1han!jes. COG may require changes in the work and services which the Agency is to perform hereunder. Such chances. 1 cludinc anv inr_rpAgo ^r AdAY-=n== i n +.u— __a. —ae i R -9- written amendments to this contract. 23. 1Assi nabilit . The Agency shall not assign, sublet orb transfer all or any portion of its interest in this Agreement without the prior written approval by COG. 24. 1Termination of the Contract. If the Agency shall fail to. f lfill in a timely and proper manner its obligations under thi contract, or if the Agency shall violate any of the coven nts, agreements, representations or stipulations of this contract COG shall give the Agency written notice specifying such failure or violation, and giving the Agency a specifi d reasonable time, not less than fifteen (15) I days, within which to cure or remedy such failure or violation. if within such specified period the Agency shall cure or remedy sufh failure or violation, or shall take steps from which it is apparent that such failure or violation will be substantially cured or remedied within a reasonable time after such period, then this contract shall not be terminated. But if the Agency shall, fail within such specified period to cure or remedy the same or to take such steps as aforesaid, then this contract shall be deemed to have terminated effective at the end of the period, of such notice. in the event of such termination, all finished or unfinished documents and other materials collected or produced under this contract (as more fully described in paragraph 15 hereof) shall, at the option of COG, become its property (subject to full accessibility thereto by the Agency) and the Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials. Notwithstanding the foregoing, the Agency shall not be relieved of liability to COG for damages sustained by COG by virture of any breach of this contract by the Agency and COG may withhold any payments to the I I r € _10- 25. Termination for Lack of Funds. In the event of prospective termination due to non-receipt of funds with which to carry out the provisions of this contract the COG may terminate this Contract by giving written notice to the Agency' of such termination and specifying the effective date of such termination. In the event such written notice is given, all finished or unfinished documents and other materials as descr!.bed in paragraph 15 above shall, at the option of the COG.-! become its property (subject to full accessibility thereto by the Agency) and the Agency will be paid an amount which bears the same ratio to the total compensation as the serviceslactually performed bear to the total services. Providedi, however, that' if less than 60 percent of the services covered by this Contract have been performed upon the effective date of such termination, the Agency shall be reimbursed (in addition to the above payment) for that portion f the actual out--of-pocket expenses (not otherwise reimbursed under this Contract) incurred by the Agency during the Contract period which are directly attributable to the uncompleted portion of the services covered by this Contract If this Contract is terminated due to the fault of the Agency, paragraph 24 hereof relative to termination shall apply. 26. Applicable Law. This Contract shall be deemed to have been executed and performed in the State of North Carolina and all questions of interpretation and construction shall be construed by the laws of such State. IN WITNESS WHEREOF, the Agency and COG have executed this Agreement as of the day first above written. ~ ' ^ ~ Orange County 'O"rtmint ,of Aging TRIANGLE J COUNCIL OF GOVERNMENTS: Executive Director APPROVE TV FO Counsel, Triangle J Council 'of Governments ^ i 1 - ICE AREA Region J FY � ��.::.'; Orange i SOCIAL SERVICES PROVIDED BY CONTRACTORS BY A S;':!LE COL1—. -G%'T%AC: � - -T-ran-sp OuCt'earch MR HomeHe-aiFt Chore enlor Ctr. Legal Total 19.779 1 .179 20,852 " 11 ,024 2.569 12,373 -1, 1,125 68,901 Income } ; 1 1 .1 9 20,852 11 .024 2.569 12,373 1 12 68,901 i Is Requested 11 ,546 645 9.907 6.652 $ 746 1,125 38,621 itching Funds 2,278 7 408 9 7.795 4 2 1l 62 22.67 id 3,150 825 5.32S ane xal Match 8.233 534 10,945 4,372 2'rn569 3,627 30,280 13.,779 1.179 20,852 11,€124 2,569 � 12,373 1,125 68,901 Please prepare application in quadruplicate. Route all-copies to Community Schools Directoi (OFFICE USE ONLY: !White Copy To Applicant -/-- Canary Copy - To Principal (Pink Copy in Community -Schools File -/- Gold Copy - Process File) Revised 8/82 COMMUNITY SCHOOLS PROGRAM CHAPEL HILL-CARREORO CITY SCHOOLS APPLICATION FOR USE OF SCHOOL PLANT AND/OR GROUNDS (To be prepared in original and 3 copies) REQUEST FOR USE OF: LINCOLN CENTER —BOARD-MEET NG RQnM (N= e of Schaal or Plant) (Part of School or Plant) REQUESTED BY (ORGANIZATION) ORANGE COUNTY BOARD OF-COMMI155TONFRS MAILING ADDRESS 106 E.! MARGARET LANE, FIiLLSBORaUGN NC TELEPHONE:WORK 967-9251 ext. 510 DATES HOME— N7A-- DESIRES: MONDAY OCTOBER 25 (Use separate Application Dates Day Year Hours form for each m3nth) PURPOSE FOR WHICH REQUEsr is MADE REGuLAR BOARD-OF CO, S MFFTT TYPE OF PROGRAM TO BE GI�EN SEE ABO I certify that I am authorized to act for the above-named organization and that said'organi- zation will be responsible for any and all damages done to the plant or equipment while being used by said organization, and that the charges as stated will be paid. I further certify that all funds raised above expenses go the the above-named requesting organization. It is also agreed and understood that no refreshments will be served except in cafeterias. IN AbDITION, I agree to ill out the MONTHLY USE REPORT FORM provided by the Community Schoo Office (used to record date related to the after-school use of school facilities and return it within two days folio ing the last day of use as requested above. If a religious organizat on, the Minister, Priest, or Rabbi, must 0 sign: Signature o Applicant/Date APPROVAL Or. PRINCIPAL Title of Office The above dates doxTo`t conflict with any schedule or planned school program. PRINCIPAL'S RECOMMENDATION:I Signature of Principal/Date I L APPROVAL OF COMMUNITY SCH S DIRECTOR I approve the above application, subject to dates bei g pproved by the rincipal. (See Schedule of Fees for Cost) .6 4f Si tore 0? Director/Date APPLICATIONS AVAILABLE AT ANY SCHOOL PRINCIPAL'S OFFICE OR COMMUNITY SCHOOLS OFFICE.