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HomeMy WebLinkAboutAgenda - 10-07-1982 , - ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS SPECIAL iEETING THURSDAY; OCTOBER 7, 1982 7:30 P.M ORANGE COUNTY BOARD OF EDUCATION OFFICES HILLSBOROUGH, NORTH CAROLINA A joint meeting with the Chapel Hill-Carrboro and the Orange County Boards of Education to discuss long term capital planning needs for the Boards of Education and the County. / 'ri/4 (7 .A 149 Richard E. Whitted, Chair Orange County Board of Commissioners .-... '-! MINUTES OCTOBER 7, 1982 The Orange County Board of Commissioners met in special joint session with the Orange County and Chapel Hill-Carrboro Boards of Education on Thursday, October 7, 1982, at 7:30 P.M. in the Cameron Park School Cafeteria in Hillsborough, . North Carolina. Commissioners Present: Chairman Richard E. Whitted, and Commissioners Norm Gustaveson, Shirley E. Marshall, Norman Walker and Don Willhoit. Chapel Hill-Carrboro Board of Education Members present:. Phyllis Sockwell , Chair, and Edwin Caldwell, Edith Elliott, Verla Insko" Ted Parrish, Barbara Thornton and Ann Wileman. } Orange County Board of Education Members present: Max Kennedy, Chair, and Robert Bateman, Lindsay Efland, Walter Faribault, Jr', Norman Haithcock, Frank Miller and John Thomas Walker. Staff members from all three entities were also present. Mr. Kennedy welcomed everyone to the meeting and asked that they introduce themselves. Chairman Whitted provided background on the purpose of this meeing, i.e' capital planning for themoeds of all three governmental bodies and process which will meet those needs and not over tax the resources. He said the $500 million State wide bond issue which had been talked about for some time now was probably not going to occur for some years; the local option $.Ol additional sales tax (the Boyles/Phillips proposal) which earmarks a portion of that tax for schools' needs is also under consideration. Mr. Kennedy asked if the County could provide the Boards of Education a figure (dollars) which they can realistically expect and plan on during their budget process. Mr. Caldwell asked the Commissioners what the County's capital projects or needs were' Chairman Whitted said the jail was a big project which was nearing completion; a beginning on the Old Courthouse this year; Chapel Hill office space; Northside facility; handicapped accessibility for the Courthouse; and Orange } Industries are projects which are either funded through 1983 or planned within the next two years. Chairman Whitted said the point was to begin to plan for capital projects early. t�8U �8 � ` �v Ms. Sockwell said that both school systems have recurring maintenance needs which she thought would be appropriate for discussion; she said those ' needs are expensive and if the County could provide a working figure which the schools could depend on as being the minimum available it would be most helpful. Ms. Sockwell also asked how many buildings the County had to maintain each year. Commissioner Nillhoit said he felt it inappropriate to promise an amount 7>- to the schools each year; he said to do so would "presume knowledge of the tax rate" which would be set'and also of State policy regarding salary schedules for its employees. Commissioner Willhoit continued saying, he felt it more appropriate ( at this point to list needs and for next year to put an emphasis on catch up maintenance, He said he felt that new construction would be dependent on the local $.10 additional sales tax, if approved, or the $500 million bond issue. Mr, Caldwell said that if all the needs for each of three entities were known perhaps some of the others' needs could be postponed for those most pressing needs. Chairman Whitted said it would be a good idea to identify those needs/ projects which could be done out of current revenues and to come up with a strategy to address those projects, Dr. Mayer listed priorities for the Chapel Hill-Carrboro Schools: roofing, furniture, floors, energy conservation at the high school, multipurpose space in two schools, computers for the classrooms, system-wide erosion control, additional pods. Ms. Sockwell said the current needs amounted to $797^000 for the big items, not including small items (such as sewing machines and microscopes); and a total of $7,169,000 for long range needs. Dr. Simmons said the needs for the Orange County Schools was the same as in January of 1981 (see minutes of January 29, 1981, for specific projects). Briefly, those needs are a replacement school for Stanback, cafeteria expansion at the high school, modifications for handicapped accessibility, media center at ' the high school, vocational facility, energy retrofit, roofs, storage at the main facility, site improvements. He summarized the needs of his system at about $12 million. Chairman Whitted said those needs can't be funded from current revenue sources by the County. Mr. Caldwell said the Federal government was dumping costs on the State government which in turn was dumping costs onto local govern- ments and local governments did not have the funds to pick those costs up. He further said he thought the $600 million bond issue was dead on the State level ~ and the best source of funding'nnw would be, in his opinion, the local option � $'01 additional sales tax. In Orange County,that would mean about $408,000 to each school system; he suggested a phasing in of major projects based on that revenue projection if the Legislature approves the additional tax. Some Commissioners noted that local funding of current expense had about doubled in the past six years and that this area is not local responsibility. - Current expense funding on the local level would decrease the amount available for capital projects. There was a consensus among the Boards that they need to lobby through their respective professional organizations and their representatives to get the Federal down-shifting of funding reversed. Additionally, some Board members (all Boards) felt that if the State/Federal government mandated programs it should provide the funds to implement and carry through those mandated programs; this message also is to be carried to our Representatives at all levels. Mr. Kennedy asked that all three bodies provide capital amounts for the past five years; the Commissioners said that the figures for the past five years would inflate the County's capital funding since it was under court order to build a jail. It was agreed to extend that time to about ten years. There was a consensus that the three staffs would agree on common definitions for capital projects. Dr. Simmons summed up the four things to be researched prior to the next meeting: 1) an historical analysis of capital funding; 2) projects for the next five years--under common definitions; 3) long range (expensive) projects; and, 4) those capital needs which can be funded through current revenue resources. Ms. Wileman suggested an update on all Associations' activities before January. Chairman Whitted thanked all those who attended this evening's session and said the next meeting will be held when the staffs- are ready with the four informational items for discussion. The Boards adjourned by consensus. Richard E. Whitted, Chair Paulette Pridgen-Pond, Clerk t)CS 4 Y0{U MINUTES OCTOBER 11, 1982 The Orange County Board of Commissioners met in special session on Monday, October 11, 1982, at 7:30 P.M, in the Agricultural Extension Service's Offices on Court Street, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norm Gustavesun, Shirley E. Marshall and Don Willhoit. Commissioners absent: Commissioner Norman Walker. The purpose of the special meeting was toreceive reports from the Staff of the Agricultural Extension Division and the Agricultural Extension Advisory Council. Mr. George Corbett, Chair of the Agricultural Advisory Council (hereafter referred to as "Council") welcomed the Commissioners and introduced those members of the Council who were present (Mr. Richard Roberts, Ms. Lynette Jeffries, Dr, Jeffrey Mazza and Ms. Marie Tnrain, who arrived late). Chairman Whitted introduced those members of the Board of Commissioners who were present and County Staff (County Manager, Ken Thompson, and Clerk to the Board, Paulette Pridgen-Pond). Mr. Ebert Pierce, County Extension Chairman, introduced members of the Staff who would present their reports and those who deserved special recognition ( (Ms. Scott and Ms, Terrell for their work in the nutrition program with Ms. Bonnie Davis). AGRICULTURE REPORT: Mr, Dave Warren presented that portion of the Agriculture Report dealing with agronomy and disease control and his work plan, to implement those programs, Mr. Ronnie Warren presented that portion of the Agriculture Report dealing with animal husbandry, forestry and corn and soybean production. 4-H REPORT: Mr. Ervin Taylor presented an overview of 4-H Program aims, while Ms. Mary Fanning focused on special projects of a variety of 4-H Clubs. Ms. Jakie Green reported on one 4-H Club recently formed for those youths who are mentally and/or developmentally retarded. All three staff members emphasized the dependence on volunteers and contributions made by volunteers to the 4-H \ U\� program. Three programs were singled out as highly effective: 1) Fun Fair; 2) Career Exploration; and, 3) Expanded Food and Nutrition Program. ` Following a short break the Board continued to receive reports with all members present as noted at the beginning of these Minutes. HOME ECONOMICS: Ms. Fonrose Gore, gerontology, skills development and resource mana specialist, presented a slide show on past programs and planned programs in those areas. Ms, Bonnie Davis, nutritionist, presented her portion of the program and said her efforts were directed tdwards "enhapoihg the quality of life in Orange County," She said urgent problem areas had been identified by the Home Economics Special Committee and the County Needs Assessment Study, She cited three areas: 1) Food, nutrition, health; 2) Housing/furnishing; and, 3) Human development, Ms. Davis emphasized inter-agency coordination and cooperation in dissemination of these programs through the delivery systems of the home economics division of Agriculture Extension. ADVISORY COUNCIL REPORT: Messrs. Corbett and Mazza and Ms. brain presented highlights of a two day leadership conference they had attended March 4-5, I982, in Raleigh. They each emphasized programs which had impressed them most. Mr. Corbett focused on the planning and field trips to laboratories; Dr. Mazza focused on 4-H con- cerns; while Ms. Torain detailed tours, panels and planning for the 80's' Commissioner Willhoit, during the question and answer session, asked Ms. Davis about agency coordination and possible duplication of target populations. Ms. Davis said they taught nutrition to the seniors at the Centers for JOCCA; they aided the Health department in working with young mothers in nutrition and the same for the Department of Social Services. Spe added that both Departments made referrals to her and Ms. Gore; they are able to provide programs that other agencys cannot. Mr. Corbett thanked everyone for coming and for the excellent staff present- ations. The Board adjourned by consensus. Richard E. Whitted, Chair ^ Paulette Pridgen-Pond, Clerk INDEX - - OCTOBER 7, 1982 JOINT MTG. W/ BDS. OF EDUCATION Analyses to be prepared for another meeting around January (Rev. 1014/82) _�V 1983-84 1983-1993 CURRENT NEEDS LONG-RANGE NEEDS ELEMENTARY SCHOOLS Multi-Purpose Space at Glenwood and Estes Hills $ 816,000 Library Additions at Carrboro, Estes Hills, and 225,000 Glenwood Playground Development at all sites (Equipment) 100,000 Energy Conservation for Electric Load Control-Seawell , Carrboro, 100,000 Glenwood, and Estes Hills Furniture and Equipment Replacement $32,000 at Frank Porter Graham & Estes Hills Cafeteria Air-Treatment at Frank Porter Graham 65,000 Technol.ngy in-Ib-e--DCl_ass.room—— - Computers for all Elementary 180,000 Schools Carpet. Replacement at $40,000 Elizabeth Seawell -Floor Treatment Carrboro, 40,000 Glenwood and Estes Hills Roofing Projects at Carrboro, Elizabeth Seawell , Glenwood, $350,,000 Estes Hills , and Frank Porter Graham CURRENT !NEEDS LONG-RANGE NEEDS }HIGH SCHOOL High School Guidance Area Renovation $ 87,000 and Biology Classroom Renovation Bleachers -for Baseball Field and 12,000 vistors side of Football Field Floor Treatment $20,000 20,000 Tile hallways "A" Building, the and carpet Cultural Arts Building (foyer), Carpet Library Cafeteria Additions 225,000 Approx 2,500 sq. ft. Site Development at High School 695,000 includes soccer field. (Joint use with Elizabeth Seawell ) , paving rear lots, numerous sidewalks, and land- scaping. (Brief study in 1974) Roofing Project "8" building $80,000 Energy Conservation, converting from $60,000 _Electric Heating & Air-Conditioni_n.g to use of existing hot water bailer -- — & chiller Furniture and Equipment Replacement $50,000 to get back on a replacement cycle (complete High School )- Technology in the Classroom 90,000 Computers for the High School CURRENT NEEDS LONG-RANGE NEEDS JUNIOR HIGH SCHOOLS Furniture and Equipment Replacement $50,000 at Grey Culbreth Floor Treatment $40,000 Complete Carpet Replacement Project at Grey Culbreth Bleachers at Grey Culbreth and 18,000 Guy B. Phillips Roofing Project at Guy S. Phillips 80,000 Air-Treatment at Guy B. Phillips $150,000 Technology in the Classroom 90,000 Computers for both Junior Nigh Schools Bathroom Renovations at Guy B. Phillips 100,000 Expand Facilities Expand Guidance Area at Guy B. Phillips $25,000 CURRENT NEEDS LONG-RANGE NEEDS SYSTEM-WIDE NEEDS Roofing Project at Lincoln Center 80,000 Sate-Development at Sites $ 50,000 150,000 Landscaping, erosion control Kitchen Renovations all sites 50,000 Fence Enclosure for School Busses 30,000 Cable Hook-Up for all Classrooms 16,000 CURRENT NEEDS LONG-RANGE NEEDS ADDITIONS & SITE PURCHASE Site for New Elementary School 150,000 15 acres @ $10,000 New Elementary School 2,000,000 or Classroom Additions at 800,000 Ephesus Road Elem. & Elizabeth Seawell (added Pod) Additions for the Exceptional 600,000 Child Program at Each Junior High School �1avt, Renovations for the Handicapped $E9 been eliminated from the Capital Needs list as all programs are now accessible to the Handicapped. Items listed under Current Needs will probably_appear in the Current fa_pi_t.al_._Bu_dg.e_t_Request for—I--983-84.— —.-...•., - - -Unless anoth r revenue source is available.