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HomeMy WebLinkAboutAgenda - 06-22-1982 c ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS SPECIAL MEETING TUESDAY, JUNE 22, 1982 7:30 P.M. COMMISSIONERS ROOM, ORANGE COUNTY COURTHOUSE HILLSBOROUGH, NORTH CAROLINA A. Budget amendments. B. Jordan Reservoir allocation request. C. Adoption of Fiscal Year 1982-83 budget for Orange County. D. Communications building contracts . 447 AY- 4./ . RICHARD E. WHITTED, CHAIR ORANGE COUNTY BOARD OF COMMISSIONERS �� ���� _ _ - MINUTES JUNE 22, 1982 The Orange County Board of Commissioners met in special session on Tuesday, June 22, 1982, at 7:30 P.M. in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. Commissioners present: Chairman Richard E. Whitted, and Commissioners Norm Gustaveson, Shirley E. Marshall, Norman Walker and Don uillhoit' Chairman Whitted presided over the special meeting called for the purposes as specified in these Minutes. A. Budget Amendments Commissioner Nillhoit moved, seconded by Commissioner Gustaveson, approval of the budget amendments as recommended by the Manager (those amendments are on pages of these Minutes). Vote: Ayes, 5; noes, O. B. Jordan Lake Allocation Commissioner Willhoit said any allocation request submitted by the County should be based on our Planning Department's ten year intervals estimate. Commissioner Willhoit moved, seconded by Commissioner Marshall , to authorize the Chair to write the letter to the State requesting an allocation of water from the Jordan Lake Reservoir on behalf of the entire County. Vote: Ayes, 5; noes, O. (A copy of the letter submitted is on file in the Clerk's Office under this heading.) C. Adoption of the Fiscal 1982-83 Budget for Orange County Chairman Whitted introduced Representative Anne C. Barnes who reported on General Assembly activities of special interest to Orange County. Representative Barnes said the General Assembly had ratified the Appropriations Bill today and passed two "special Bills which directly benefit two Orange County projects." Representative Joe Hackney's Bill which provides svRport to the Dispute Settlement Center in Orange County in the amount of $24,000 and Representatfve'8arnes` Bill requesting a Grant in Aid from the State on a matching 50-50 basis from the County to assist in the restoration of the Old Courthouse in the amount of $25,080 were both passed by the General Assembly on this date, Chairman Whitted thanked Representative Barnes for her and Representative Hackney's efforts on behalf of the County. Commissioner Marshall reported to the Board on the way $16,000, placed in contingency the previous year for Child Protective Services was spent, saying ��� 0 r'� �`- ~~=`~ . ' 4.9 that before the person could be hired, the Federal cuts took effect and the Social Services Board had implemented a reduction in Staff and Service; if the Commissioners had not set aside the $16,000 two positions would have been lost, rather than the anticipated one position. Social Services Director Tom Ward said that his department did anticipate an additional $39,856 due to a change in the formula for Medicaid reimbursement; that leaves about $10,000 needed for Social Services, County Manager told the Board that the County had had the roofs at Stanford School inspected tndmy. The inspection was done by Board of Education Staff, County Staff and Mr. Pickard of Pickard Roofing in Durham, The Manager said Mr. Pickard's estimate of %38,000 considered the damage, corrective action for the damage (re- roofing both sides of the gym and the connecting areas) and added insulation; he added that this 'roof would be guaranteed for 20 years. Dr. Lunsford, Board of Education Staff, told the Board that: 1) there were a number of areas regarding the Stanford roof wherein both the Board of Education consultant and County consultant agreed; 2) areas of dis- agreement are based on two points. He continued that it was pouring rain when the roof was inspected and that the Board of Education consultant had gone over all threestructures, not just one and parts of the others, and had taken up portions of the roof and "gone down to the decking." Dr. Lunsford said that Mr. Pickard himself had today agreed that he had had to replace the same type of shingles, as currently are on the Stanford roofs. Dr. Lunsford read from the consultant's letter which said that they had cut down to the jepdeck and it was split; Dr. Lunsford said this had not been done by the County consultant. Dr. Lunsford said that based on his consultant's work, which he feels was more thorough than that conducted on this date, he feels there are more extensive problems which the $38,000 spent on one part of the roof will not correct. He said there was a "difference of opinion" here and there was no problem with such a difference, however, on behalf of the Board of Education he had to "continue to advocate" for the entire $300,000 for the Stanford roof and the additional moneys for capital as requested by his Board. The Manager told the Board the problem was "not so much the pitch of the roof but rather the type of material used in the shingle" according to Mr. Pickard. The Manager said Mr. Pickard had said such a shingle would split and this was what had occured in the gym on one side and may well occur in other areas later. � ��o�i^� " ` . . 39 _ . . The Manager continued that there were only two leaks clearly defined as roof ( leaks while there was sweating around air conditioning dOots; he said the "leak- age problem was confined to the gymnasium area." Dr. Lunsford said that Mr. Pickard had said that a new roof would be one way to handle the problem. Dr. Lunsford, responding to Commissioners' questions about the insulation, said that some was deteriorated and some was in good con- dition. Mr. Max Kenned&speuking:as "professional builder and also as Vice-chairman of the School Board," said that the pitch of the roof is clear indication that shingles shouldn't be put back on the roof. A new roof is neededJ Mr. Kennedy invited the Commissioners over to tour the building during a ruin. He said the partial new roof was an "aspirin approach." He said the problem was smaller now and would become a larger, structural problem later. "It would be irresponsible of us to take any other stand and we stand firm in that request for the $300,000 to do the whole thing and do it as we, we the responsible parties for that par- ticular facility, we stand firm on that request. We want to do it right." Commissioner Willhoit said all parties agreed that there was a problem; he suggested that perhaps a shingle of the "appropriate design" might work for another several years since the present shingles had worked for about eleven years. He added that a capital improvements plan was needed and said the Board of Education had not evinced any interest in such planning three years ago. Mr. Bill Laws, Assistant County Manager, said there were two other options for the Stanford roof: l) a built up roof; and 2) a metal roof. Dr. Lunsford said the two consultants, Mr. Pickard and the Board of Education consultant, were in agreement that whatever approach was taken the present shingles should be removed. |1r' Laws elaborated on Mr. Pickard's recommended treatment of the roof, saying fiberglass shingles would permit flexing not permitted by the asphat shingles presently on the roof, Mr. Lindsay Efland, Orange County Board of Education member, said he would like to point out about NC Statue. The decision, the decision as to the type of roof is clearly the' prnvinoe of the school Boand- And we are responsible for physical well-being of the building; we can be held criminally liable for that condition. We have no choice but to reiterate the request for the full $300,000' And there has been no feeling on the part of our Board, whatsn' ever to adopt a band-aid approach. Commissioner Willhoit has talked about a planned maintenance program and the point has already been made tonight that we were up here last year with -7 062 3 G a request for a planned maintenance program. We were put off one year. The lguage comes out again tonight. It could be one more year, do part of it now and maybe one more4year do another part. That's behind system wide. But as a Board we have a responsibility to spend the public funds in the best way we see. We have no choice under North Carolina law but to come to you for the request for money. And, it's, as we discussed among ourselves last night, that's an unusual situation that North Carolina finds itself in but nevertheless, that's the system we operate under. And we do feel strongly that it's the best use of public funds to do more than a band--aid approach. Commissioner Willhoit'responded: Of course last year at this time we had questions of consideration of when the State-wide school bond referendum might be held and we're still to that point. Because the needs that have been identified apparently are going to require that kind of funding. Mr. Efland said "we were at that point four or five years ago." Commissioner Willhoit said that Orange County had held a bond referendum within the past four or five years. There was a consensus among Board members to reduce the contingency fund to last year's level; suspend merits and fringes for one year; reduce the amount allocated to economic development to $25,000; and allow $10,000 increase for legal fees for this year. The Board discussed other options for the budget in the areas of capital (schools' and County's), CBA funding for Shaeffer House, Protective Services, per pupil expenditure, appropriation from County fund balance, and funding schools at a level $50,000 below to permit their appropriating from their fund balance. There was a consensus among Board members to fund protective services at 2.6 additional positions, rather than the Manager's recommended 1.6 additional positions or the Board of Social Services' recommended 3.6 positions. The Board said its intent was fir the Board of Social Services to decide how to allocate the additional employees, i.e.. for Child Protective Services or Adult Protective Services; the Commissioners are concerned about both areas. The Commissioners did request that the Board of Social ServiJs monitor the situation closely and report to the Board of Commissioners in about four months. There was a consensus among Board members to follow the recommendation received from the Youth Services Task Force for funding. /See the Minutes of June 15, 1982, for that recommendation.] Board members discussed various proposals for the budget; the Manager recom- mended strongly against the County's going "beyond this $354,000 appropriated fund balance." { `� � . ``--=:^ . , r 41A3� � 3~ ''' The Board took a thirty minute break and resumed deliberations with all �.` .-�� `�� members present. Chairman Whitted recapped the proposal which received the most discussion: Contingency funded at $100,000 for $144,700 in revenue Merit/Fringes suspended for one year $119,150 Capital outlay for schools ' Orange $476,2E0 CH-Carrboro $350,000 Capital outlay for County $275,000 Economic development funded at $25,000 Legal fees increase by $10,000 Addition 2'6 persons for Soc. Services Per pupil current expense $571 level Appropriated fund balance $369,774 total The tax rate would be $.55/per hundred dollars of evaluation for an increase of $O'006 from last year's tax rate. Commissioner Willhoit moved, seconded by Commissioner Marshall to adopt the Orange County budget for Fiscal 1982-83, with the modifications outlined above - by Chairman Whitted and to set the tax rate at $.55/per hundred and the Chapel Hill-Carrboro School :District Supplemental Tax at $,146, Vote: Ayes, 4 (Commissioners Gustavesnn, Marshall, Whitted and Willhoit); noes, 1 (Commissioner Walker). Commissioner Willhoit moved, seconded by Commissioner Walker, to set the Fire Districts tax rates and the Special District tax rates at the level recommended ' the County Manager. Vote: Ayes, 5; noes, O. The Orange County Budget for Fiscal 1982-83 follows: . / ) � ��.����`, i � r | �U ~ .` ^~_ ���«N ���� There was a consensus to discuss the position of the Energy Coordinator/ Management Analyst position in the Manager's office and the Planning Department / objectives at the July 6th meeing of the Board; additionally, there was a consen that the Recreation Deoartment was to move ahead with the lights at the Cedar Grove facility. D. COMMUNICATIONS BUILDING CONTRACTS Commissioner Walker moved seconded to award ` Gustaveson, the contracts for the communications building as recommended by the Manager; General contract Cleora Sterling Corp' $45,500'00 Electrical Contract Alternate Electric Co. $8,750.00 Plumbing Contract Randall E. Wilson Plumbing Co- $2,845'80 Heating & A/C Contract Tillman Heating and A/C Co', Inc' $6,300.00 Total: $61,395.00 (Complete bid results are on page of this Book.) Vote: Ayes, 5; noes, 0' The Manager told the Board that he had two items to add to the agenUa'mhtch were non-controversial: Extension of the E & R Board term by two weeks and a condemnation agreement from Goforth Properties for land in the Sedgefield Subdivision desired by DOT for proposed I-40. Commissioner Gustaveson moved, seconded by Commissioner Whitted, to approve the extension of the term of the Board of Equalization and Review for two weeks. Vote: Ayes, 5; noes, 0, Commissioner Marshall moved, seconded by Commissioner Gustaveson, to approve the Manager's recommendation that the condemnation agreement with Goforth be approved upon the certification that all taxes are paid and the Chair is authorized to sign. Vote: Ayes, 5; noes, O. Commissioner Willhoit moved to adjourn and Commissioner Whitted seconded the motion. Vote: Ayes, 5; noes, O. , — / ~ �r �� _� � ��^ichar, E. � it �'~~~air Paulette Pridgen-Pond, Clerk INDEX JUNE 22, 1982 TOPIC ACTION PAGE Budget amends. Approved 1 Jordan Lake Allocation Chair to write letter w/ request for entire County 1 Fiscal 1982-83 County Budget adopted 1-10 Comm. Bid . Contracts Approved 11 E & R Board term extended 11 Condemnation Agreement Approved; Chair to. sign 11 ORM3E COON.TY BOARD O CCZNISSIONERS Action Ager,cia A item No. ACTION AG E?'11 ITE1 r)ssm-Nar DIM:MG DATE June 22 1982 Subject: Budget Amendments DepariA(ent: Finance Public Haring: yes pttachmalt(s) : Yes • Iriformation. Contact: Patricia Stutts Phone Number: (919) 732-8181 Ext. 495 PURPOSE: Board of Commissioners consideration of proposed budget amendments. NEED: To record budget amendments. 1 IlvIPACT: Adjusts current budget. ' . ORANGE COUNTY PROPOSED l981-82 BUDGET AMENDMENT 6-22-82 The 198l-82 Budget Ordinance of Orange County as adopted on June 23, -' 1981° and subsequently amended, is hereby amended as follows: General Fund: a.) Appropriation: Transportation Planning - Personnel 1°400 Transportation Planning - Capital (1,400) Planning - Inspections - Personnel (1,352) Recreation - Admin. - Personnel 1"352 Recreation - Athletics - Personnel 2°200 ~ Operations (2,200} Social Services - IRAP - Personnel 4,000 Social Services - Medicaid - Personnel 3,000 Social Services - Child Serv. - Personnel 71,000 Social Services - Food Stamps - Personnel 5,000 Social Services - Energy Asst. - Personnel 1"500 -Social Services - Adult Serv. - Personnel (2,000) Social Services - Day Care - Personnel 4°000 Social Services - Supp. Serv. - Personnel 8"000 Social Services - 5AA ~ Personnel 2,508 Social Services - AFDC - Personnel (2,000) Social Services - WIN - Personnel (6,000) Health - Admin. - Operations 550 Health - Epidemiology - Operations 200 Health - Animal Control - Operations 1,900 Health - Child - Operations 360 Health - Maternal - Operations 2,300 Health - Family Planning - Personnel 3,000 Health - School Health - Operations 600 Health - Vital Records - Personnel 260 Health - Vital Records - Operations 100 Health - Admin. - Personnel (8,100) Health - Epidemiology - Personnel 200 Health - Child - Personnel (350) Health - School Health - Personnel (600) Public Works - Operations 10,000 Contingency (lO^OOD) To adjust budget to reflect actual expenditures for FY 1981-82. . ___� -2 b.) Appropriation: Janus House 1,391 Tree House 1,391 Sheaffer House 3,000 Source of Revenue: Human Resources Grant 5,782 To receive additional allocation. Adopted this the day of June, 1982. r. .r. 0oD� �. • ~` ' . � }, `��� �� ~~� - ~ ~ Orange County Proposed 198I-82 Project Ordinance Amendment The 1981-82 Project Ordinance of Orange County as adopted on October 20, 1880 is hereby amended as follows: a) Source of Revenue: CETA Administration Pool 4,934 Appropriation: CETA Administration - Personnel 4,672 - Operations 282 b) Appropriation: II B Service Staff - Operations ( 240) -- II 8 OJT 1,413 = II B YWE - Personnel (1073) c) Appropriation: II O Service Staff - Personnel 50 II D Training - Personnel 1 II Training ` Operations ( 969) II D Participant - Personnel 9I8 d) Source of Revenue: YCCIP Grant ( 246) Appropriation: YCCIP - Training - Operations ( 173) - Equipment 173 Participant - Personnel ( 392) - Operations ( 30) Supervision - Personnel I76 ^ , ����'` ' - (p74 • Ic 406 e) Source of Revenue: YETP Grant ( 18) Appropriation: YETP Service Staff - Personnel ( 442) - Operations 353 YETP Training Staff - Operations 45 YETP Participants - Personnel 26 As adopted this of June, 1982. ----•• . =- - . • • . .070 40a " .1. ORANGE COUNTY PROPOSED 1982-83 BUDGET AMENDMENT The 1982-83 Budget Ordinance of Orange County as adopted on June 22, 1982, and subsequently amended, is hereby amended as follows: General Fund: Appropriation: EMS - Capital Projects $ 11,000. Source: Town of Chapel Hill $ 11,000. (To accept funds from Town of Chapel Hill to be used for moving equipment from old Chapel Hill Police Building to new 911 Center.) 4 Adopted this day of , 1982. • .;;,• • • • 4116 ::- ORANGE COUNTY PROPOSED 1981-82 BUDGET ORDINANCE AMENDMENT The 1981-82 Budget Ordinance of Orange County as!adopted on June 23, 1981, and subsequently amended, is hereby amended as follows: General Fund: Source of Revenue: Health Family Planning Grant $ 2,000. Appropriation: Health - Family Planning - Operations $ 2,000. To accept additional grant to be used for operating expenses. 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' , • • co CD t.C) CO c+ CD I c:) -S 0 43 C: e12)(1 CD el- 0 0 C4. 0 "11 I -0 -0 • ...I N3 1.11 4. to 1-11 03 CA1 —I--I CD if* •bc). t0 01 --+co N)CD 01 01 01 CD C) Na i5 is ED (71 (:)(:) to c) c) c)c:, 01 pm:. tI) U)C) --J --I rt. r-r :I: C)) 1--4 0) 03 e P1 C) C-) CO 0- 1-.3 03Q1 C) 7Z7 70 73 0 CD 0 0 -0 0 -I) Cu -I)VI -4. -cfp cre .■1 I01 c) c-) cre en c) rs.3 'a SD SD 55 4 pq Cn N) N.) CD CD "--•on CD 42. Ln CD C) CO CD 0000 IN) POSSIBLE REVISIONS TO BALANCE THE BUDGET WITH MARK-UP ITEMS After action 6/21/82, $646,540 remained on the mark-up list for consideration. Most of the intents and purposes covered by these items can be realized without a tax increase if contingency and merit funds are reappropriated and if some of the expenditure amounts are scaled back. Specifically: 1. Reduce contingency to same as last year $144,760 2. Suspend merit for one year together with associated fringes 119,150 3. Fund Chapel Hill-Carrboro capital at $295,000, Orange County 186,000 schools at $421 ,250 ($45,000 for Stanford re-roof and insulation, $126,250 for Stanback repairs) and County at $276,000 4. Fund economic development at a level of $25,000 10,000 5. A11ow for a $10,000 increase for legal services versus 5,000 $15,000 6. Retain use of CBA funds for Sheaffer House as in last year 3,608 7. Fund protective services at an increase staffing of 2.6 man 24,000 years (versus the 1.6 manager recommended or the 3.8 Social Services Board requested) 8. Hold the per pupil current expense to a $15.00 increase (versus 50,000 _ "the_ Manager's recommendation of $10.00) 1 9. Appropriate:an addtional $54,022 in County Fund Balance 54,022 10. Require the schools to each appropriate $25,000 in additional 50,000 fund balance TOTAL 646,540 ORA_NZE COUNTY ;sr BOARD OF ca-:,lissroNFRs Action A.p.;r4La Item No. B Acriag AGa.TDA ITE21 ABSTR,ACT PlEt..uLNG DATE 6/2.2/s2 41.0 Subject: Lake Jordan allocation L_PePartnent: Planning [ Public Hearing: yes x no Attachment(s) None Information Contact: Jim Polatty • Phone Nis±er: 732-8181 MIT. 342 PURPOSE: reply to State's request as to projected water needs that could be provided from Lake Jordan NEED: The deadline for these preliminary requests for Jordan water is June 30, 1932. This data is needed for planning future allocation of the water in the region. There is no caurittrent for purchasing this water with this preliminary request. That will occur later when the formal request is rade. Aftef formal letter costs would not be incurred until water is actually withdrawn from the Lake or 1992 which ever cores first. A reeting of County water providers was held June 16, 1982 to compare estimates of future need. These estimates are now being approved by the respective Boards of Directors. It is anticipated that sore will reply to the State directly. There will also be a combined request under a County cover letteL fl5PACT: Data compilation is needed now. Any question of costs and water sharing would occur later. WIOMERDATTON: Authorize Chairran to write a letter making joint request from County. . . . cERAN-74E COUNTY 1 - 4 BOARD OF COCMISSIONERS Action Agenda ACTION AGaNDA ITal ABSTRACT Item No. D MEE= DATE Subject: Awarding contracts for construction of COMMUNICATIONS BUILDING Departxrent: Purchasing & Central Services 1 Public Hearing: yes XX Attachment(s) : Information Contact: Bid Results Mark H. Rees, Director Phone Number: (919) 732-9361 ext# 498 Purse: To award contracts to the lowest responsible bidders for the construction of the COMMUNICATIONS BUILDING, as follows: General Contract: Cleora Sterling Corp. $45,500.00 Electrical Contract: Alternate Electric Co. 6,750.00 Plumbing.Contract: Randall E. Wilson Plumbing Co. 2,845.00 Heating & A/C Contract Tillman Heating and Air— Conditioning Co., Inc. 6,300.00 TOTAL: $61,395.00 Need: North Carolina General Statutes require that the Board of Commissioners award contracts on any repair work or construction work that wiil cost more than $30,000.00. IIIIPact: Will result in the decrease of the EMS capital improvement fund by $61,39500. This will leave a balance of $18,000.00 in this fund. Construction will begin as soon as possible after award of contracts and is estimated to be completed in two months. Recmmandation(s) : Award contracts as stated above. • OW" ..• BID RESULTS 411(.), GENERAL CONTRACTORS: The Cleora Sterling Corporation $45,500 LP Cox Systems Builders of Burlington, Inc. 54,300 Security Building Company, Inc, 54,900 Trout & Riggs Construction Co., Inc. 55,880 Orange Builders 56,800 1 Duffy Realty & Building Co, Inc. 73,500 HEATING AND AIR-CONDITIONING CONTRACTORS: Tillman Heating & Air-Conditioning Co, Inc. $ 6,300 Carolina Air-Conditioning Co. 7,490 CWJ Heating and Air-Conditioning Co. 8,278 Overton Services 9,825 Comfort Engineers 10,964 ELECTRICAL CONTRACTORS: Alternate Electric Company 6,750 Vaughon Electric Co, , Inc. 6,880 Pendergraph & Thompson Electric Co. 8,445 Overton Services, Inc. 9,460 PLUMBING CONTRACTORS: Randall E. Wilson Plumbing Co. $ 2,845 Condor Mechanical Contractors, Inc. 2,885 Thomas H. Bacon Plumbing Inc. 2,987