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HomeMy WebLinkAboutAgenda - 06-21-1982 ORANGE COUNTY, NORTH CAROLINA BOARD OF COMMISSIONERS SPECIAL MEETING MONDAY, JUNE 21, 1982 8:00 P.M. MEETING ROOM, MUNICIPAL BUILDING CHAPEL HILL, NORTH CAROLINA A. Board work session on the 1982-83 budget. RICHARD E. WHITTED, CHAIk------------- ORANGE COUNTY BOARD OF COMMISSIONERS , . l~ 2. 3. MINUTES 5. JUNE 21, 1982 6. 7. The Orange County Board of Commissioners met in special session on Monday, 8~ June 21, 1982, at 8:00 P.M. in the Meeting Room, Municipal Building, Chapel 9. Hill, North Carolina. 10. Commissioners present: Chairman Richard E. Whitted, and Commissioners 11. Norman Gustaveson, Shirley E. Marshall, Norman Walker and Don Nillhoit. 12. The purpose of the meeting was a budget work session; Chairman Whitted I]" presided and introduced the Honorable Anne C. Barnes, Orange-Chatham Representative 14. to the North Carolina House. Representative Barnes presented a report on the I5° Appropriations Bill now under consideration by the North-Carolina Senate and 16. passed by the House on this date and that Bill 's effect on local government bud- 17. gets. I8" Chairman Whitted thanked Representative Barnes for her timely report; she 19° added that she would return the following evening for a further up-date, 20. The Finance Director, Wallace Harding, presented the latest revenue figures 21^ for the County. 22. Dr. Dan Lunsford, Assistant Superintendedt for Instruction In the Orange 23° County Schools, provided the Board with information on costs for reshingling 24. C.N. Stanford School. 25^ Dr. Pamela Mayer, Superintendent of the Chapel Hill-Carrboro Schools, told 26. the Board that State action in its budget deliberations reduced that school 27. systems budget request by about $139,422'00 and that its budget would be balanced 20. by a d1stHnt tax of $,148/$100' After consultation with the County Manager, Dr. 29° Mayer said based on the collection rate for that district the schools' budget 30^ could be balanced by a District Tax of $.14$/$1O0' 31° Chairman Whitted suggested moving $144,750 from the $244,760 Contingency to 32. Revenue; and, noting that the State had eliminated merit increases for its employees 33" this fiscal year, suggested that the County place $105,527 for merits into 314-" Revenue. Responding to Board questioning, Mr. Harding said that approximately 35° $733"000, was in fund balance. 36" Commissioner Whitted further suggested funding $100^000 for C.W. Stanford 37" for reshingling; $128,000 for A.L. Stanback; $100,000 for schm*li! current operating 30, 39. - l~ ' 2. 3. 4. (thereby setting the per pupil expenditure at $5.76). By Cnnmisuiouer'Nhitted's 5. suggestions, the add-on amount is reduced from $910,409 to about $396,122. 6. Commissioner Nillhuit asked that Staff provide the Board with some idea of 7. costs the local government is picking up as a result of Federal and State cuts. O. With no further business, the Board adjourned by consensus. 9. 10. Richard E. Whitted, Chair II° I2^ Paulette Pridgen-Pond, Clerk 13. 14. 15. 16, 17. IV, 19. 20" 21. 22. 23. 214.° 25. 26. 27. 28. 29. 30. 31. 32. 33" 34. ]S° 36. 37. 38, 39. 40. fp—HUNAN SERVICES ADVISORY COMMISSION • -- BUDGET OUTLINE June 17,1982 Position Duties Amount Requested Clerical (see attachment) to be provided by County Consultants (2) 1. Consultation/facilitation at Steering Committee and regular HSAC meetings 2. Preparation of evaluations as directed by HSAC 3. Occasional consultation to HSAC Task Groups and their chairpersons 4. Other services mutually agreed upon by the consultants and the Steering Committee Total $2000.00 Special Consultants Services would depend on projects undertaken by the HSAC in the coming year. In 1981-82 the funds were expended in relation to the Needs Assessment Project - some went for consultation time other went to pay facilitators at the Conference. Total 500.00 Total Consultation $2500.00 County Staff Person 1. Attendance at Steering Committee and regular HSAC meetings. 2. Staff Assistance to HSAC Task Groups, consisting of: a. Data Collection b. Data Analysis c. Report Preparation 3. Liaison with the County re logistics to be provided by County Total Amount Requested $2500.00 HSAC Committee Resort Procedures - Logistics Activity Who Logistics Involved " Who problem identified, anyone none n/a taken to HSAC decision to pursue HSAC none, ocher than normal HSAC' County issue, referred to procedures Steering Com. charge- written, Steering Com minutes taken Steering Com membership proposed minutes typed Steering Com minutes sent to County Steering Com minutes copied County minutes mailed out(with County regular HSAC packet) approval of charge HSAC none, other than normal HSAC County to and membership procedures of new committee notice- to membership new committee survey filled in new committee re new committee survey sent to County new committee survey mailed to all members County commit-tee work on new committee progress notes taken committee issue progress notes typed(optional) committee progress notes sent to County committee progress notes copied County progress notes mailed out County (with regular HSAC packet) Interi-m Report new committee report drafted committee report sent. to County committee report typed County report copied County report mailed out(as County part of regular HSAC packet) comments re HSAC members call or write individual Interim Report members Final Report new committee If major changes: (written after report re-drafted committee receiving comments) report sent to County committee report re-typed County report copied County report mailed out(as County part of packet) If minor changes: addendum written committee report taken to committee Steering Committee addendum sent to County Steering Com addendum copied.eent out County final disposition HSAC none, other than normal HSAC County of report procedures Logistics - Page Two Logistical Responsibility/ by Group HSAC members 1. Respond to notice of new committee if they wish to have membership on committee 2. Send comments on Interim Report Steering Committee 1. Takes own minutes 2. Types own minutes 3. Sends minutes to County 4. Forwards reports and addendums to County Committees 1. Takes own progress notes 2. Types 'own progress notes, if desired 3. Sends progress notes to County for inclusion in regular monthly RSAC packet 4. Drafts Interim Report 5. Sends Interim Report to County 6. Drafts Final Report after membership comments 7. (a) sends final report to County to be re-typed if comments necessitate major changes (b) drafts addendum for Steering Committee if changes are minor County(in addition to 1. Copies, mails out Steering Committee minutes regular HSAC procedures) with monthly packet 2. Copies, mails out notice of formation of new committee (special mailing) 3. Copies, mails out committee progress notes with monthly packet 4. Types Interim Report 5. Copies, mails out Interim Report with monthly packet 6. Types Final Report if there are major changes 7. Copies, mails out Final Report with packet, if there are major changes 8. Copies, mails out addendum to Interim Report if changes are minor(with regular packet) Format for Progress votes Format for Committee Formation Notice 1. Short content desciption 1. Time, date, place of first meeting 2. Decisions or votes taken 2. Charge given Committee 3. Who was there 3. Membership of Committee 4. Agenda for 'next meeting 4. Invitation to send Committee chair 5. Time, date, place of next comments re issue via phone or meeting letter, or simply to ignore 9&44.e, ,04 /942 ed/ fa p f = 1 „Er 740,2,,c Art-eti/40 ) r.re, 00 • - 2 "Li& 4/07(4.4_,. „4v-r-ZZ: I ."_^../ /4.4. txyZ ax, ,r c.4t a , ► . - - c)1040 * 4,7_ (-04-2) ite-isso.e -Ce-L:t...6-7-* -). "Ad e loPAA,./ 4.) 7'4#474, k514.-ellt.p61-7 ) (0.4e• ierzolie44, ailed) d Aciii„-xce.47a4.5 gSe .44 antadyeer iezeielov 1416-,j't.' . 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' , ....... ..• 9,0 OF fo timing County *hoofs ov.ifve4, 7; 0 ,170,000'' . . • co.N.ry . s• .b.g r e, 200 EAST KING STREET HILLSBOROUGH,NORTH CAROLINA 27278 OFFICE OF THE SUPERINTENDENT (910 732.8126 June 21, 1982 1 MEMORANDUM TO: Orange County Commissioners FROM: Dan G. Lunsford 024------- Assistant Superintendent for Instruction REFERENCE: Roofing Needs - Charles W. Stanford Junior High School On last Thursday, you asked that we provide to the Commissioners more specific information on the roofing needs at Charles W. Stanford Junior High School. I have discussed in great detail this matter with our roof consultants of Robert M. Stafford Inc. from Charlotte. As I stated, the source of the problem is the "pitch" of the roof (current elevation) is two and one-half inches per foot , when the mini- mum should be four inches per foot . One way to deal with the problem is to increase the roof elevation, and then reinstall shingles; however, the consultants have chosen to not recommend this procedure since it would be cost prohibitive. I regret that I gave you some incorrect information; however, you will recall our "handicap" during the meeting. According to our consultants, the best way to proceed is to have "the complete removal of all existing roofing, expansion joint covers, flashings and metal flashings; repair of any existing wet , damaged, or deteriorating poured gypsum decking and/or fiber glass form board; and the installation of a new asphalt built-up roof membrane, We further recommend that consideration be given to the installation of additional roof insulation in conjunction with proposed reroofing. The cost breakdown is as follows : APPROX. ROOF COST INSULATION Bldg. #100 - $ 96,000 $15,750 Bldg. #200 165,000 26,775 Bldg. #300 39,000 6,300 TOTAL $300,000 $48,825 i Orange County Commissioners June 21, 1982 Page 2 We have placed as the highest priority Bldg. #200. X realize that we have only asked for $300,000 for this project and we report these figures as approximate at this point. crm CC: Orange County Board of Education R. Mike Simmons, Superintendent Frank P. Penn, Assistant Superintendent for Personnel and General Administration Kathy W. Battern, Director of Business Affairs 9.0 OF too grPTA3 (Orange Olountg $ripals cot., zoo EAST KING STREET tonou4 HILLSBOROUGH,NORTH CAROLINA 27278 orrICC or THc sUPCRINTKNOENT 19I9) 732-8128 MEMO TO: Dan Lunsford From: Kathy Battern/e Date: June 21, 1982 Subject: Stanford Junior High, Energy Report Per your request, I have researched the energy usage at C.W. Stanford Junior High. This is the second largest school (109,587 sq ft.) with Orange High being the largest. The school is all, electric. Energy costs vary from $1,304 in the month of September to $11,837.35 in February. In terms of cost per square foot the variation is from $.011 in September to $.108 in February and a cost per student of $1.58 in September to $14.35 in February. In the months not requiring heat (early fall and late spring) this school ranks as fourth in terms Of costliness when - compared to the seven schools in our system. However, in the winter months, Stanford is the most expensive school in the system per square foot and per student. It therefore is apparent that insulation would be a particularly good investment at this school in terms of long range cost savings. cc: R.M. Simmons R. Schwartz (-11 .4::• C.) h.) ....J • • • CO V)--I > X) I--4 = 0. -2."6.4-L, CT CO rli "0 c+ ::. 'C) --,Ot Z (D C.n ' --I. --4 0"' -< -..V) (...)0 at -II (-I .J.= 0. 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