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HomeMy WebLinkAbout2017-103 Planning - Martin McGill - Amendment to existing services agreement 2016-299 ndzW-l63 mhnartmincgi' li ' :management consulting ■ Ms. Bonnie B. Hammersley, County Manager Orange County 200 South Cameron Street Hillsborough, NC 27278 December 8, 2016 RE: Morinaga CDBG-ED Grant Administration Contract Amendment and Change Order Request This request is to amend the existing contract and services agreement between Orange County, North Carolina and Martin-McGill, Inc.The original contract was adopted October 26,2013 The contract is to provide professional services(grant administration)to Orange County in relation to the CDBG Economic Development project to benefit Morinaga America Foods, Inc.totaling$33,000($8,850 for grant application services and$24,150 for grant administrative services). Background The CDBG-ED was awarded to Orange County in 2013 totaling$750,000 from the State of North Carolina for infrastructure improvements related to the construction of the Morinaga America Foods, Inc.facility in Orange County.As a result of receiving this grant, Morinaga is required by the State of North Carolina to complete several steps and documentation in order to meet requirements and obligations of the grant. One of these obligations requires Morinaga America Foods, Inc.to create 90 jobs.The Legally Binding Commitment states that Morinaga America Foods, Inc.committed to creating 90 jobs, hiring at least 60%low and moderate income.The original goal was to have all 90 hires completed by March 31, 2016,or by the summer at the very latest.As a result of a delayed hiring process,the grant process was previously extended to January 7, 2017 by the Orange County Manager on February 23,2016. Morinaga America Foods, Inc. planned to meet the required 90 jobs threshold by the end of November 2016. However, Morinaga America Foods, Inc.did not meet this threshold.As of December 1, 2016, Morinaga America Foods, Inc. has hired 72 fulltime employees.As a result,the CDBG-ED will need to be extended to January 7,2018 requiring a change order request for administrative services with Martin-McGill, Inc. The grant process was extended to January 7,2018 by the Orange County Manager on November 29, 2016. Scope of Services Funds from the requested change order will include the following services: -30%Completion of the required 2017 Annual Performance Report -30%Continued job tracking of Morinaga America Foods, Inc. -30%Completion of the grant closeout once the 90 jobs are created - 10%General administrative services Martin-McGill,Inc. • 55 Broad Street • Asheville,North Carolina 28801 ■ 828.255.0313 • Fax 828.252.2518 artinmcg '111 ' imanagement consulting Requested Change Order In order to maintain contract agreement with Martin-McGill, Inc.for continued administrative services, the following change order is requested: Original contract sum $33,000($8,850 Application Services,$24,150 grant administrative services) Amount of this change order $6,000* Total sum of the contract including this $39,000 change order *Contract services are not to exceed the total sum * This change order amount reflects a contract expiration date of January 7, 2018. ** This contract is good for the scope of services outlined above.Should an additional audit be requested by a Federal or State agency, additional fees to prepare for and participate in the audit, including travel, will be incurred under a separate contract. Thank you for the continued opportunity to serve your community in this capacity.We value the importance of carrying out this project to completion. Sincerely, Jesse Martin Martin-McGill, Inc. Execution of this document in the space provided below acknowledges approval of the terms and provisions provided for herein. Bonnie B. Hammersley,County Man e D e Orange County This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Contro Act. 3 2Z�i Pre A dit Ce ification Date County Fin ce Officer Martin-McGill,Inc. ■ 55 Broad Street ■ Asheville,North Carolina 28801 ■ 828.255.0313 • Fax 828.252.2518 Client#: 1170996 30MARTIMCG DATE(MM/DD/YYYY) ACORD,. CERTIFICATE OF LIABILITY INSURANCE 2/28/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER COOMNTACT Susan Stephenson BB&T-Wright Dobbins PHONE 828 277.3930 FAX (Al C No xt: A/C No 888-827-9875 E PO Box 5318 E-MAIL ADDRESS: Asheville,NC 28813 INSURER(S)AFFORDING COVERAGE NAIC# 828 277-3930 INSURERA:Pennsylvania National Mutual Ca 14990 INSURED INSURER B: Martin McGill Inc INSURER C: P.O.Box 2259 INSURER D: Asheville,NC 28801 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADOL SUBR POLICY EFF POLICY EXP LIMITS LTR IN POLICY NUMBER MM/DD MM/DD • X COMMERCIAL GENERAL LIABILITY BP90652916 1/23/2017 01/23/2018 EACH OCCURRENCE $1,000,000 CLAIMS-MADE ❑X OCCUR PREMISES EaENTErrence $50,000 MED EXP(Any one person) s5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $1,000,000 PRO LOC PRODUCTS-COMP/OP AGG $1,000,000 POLICY JECT OTHER: $ COMBINED • AUTOMOBILE LIABILITY AU90652916 D112312017 01/23/201 Ea accidentSINGLE LIMIT 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ LAN SCHEDULED BODILY INJURY(Per accident) $ AUTOS X X NON-OWNED PROPERTY DAMAGE $ AUTOS Per accidenl A X X OCCUR UL90652916 1/23/2017 01/23/201 EACH OCCURRENCE $1 000000 CLAIMS-MADE AGGREGATE $1 OOO OOO ENTION 10000 $ A WORKERS COMPENSATION WP90652916 112312017 01/23/201 X PER OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? 7 NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500 OOO If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1$500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION ANY Orange County Planning and THE SHOULD XPIRATTIIONH DATE VTHEREOF,E NOTICEI WILL BE CANCELLED DELIVERED NE Inspections Dept ACCORDANCE WITH THE POLICY PROVISIONS. 131 W.Margaret Lane,Suite 201 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION.All rights reserved. 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