HomeMy WebLinkAboutAgenda - 02-09-2006-5dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:
February 9, 2006
Action Agenda of
Item No.
SUBJECT: Budget Amendment #9
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
INFORMATION CONTACT:
Donna Dean, (919) 245-2151
Summary
Attachment 3. Citizen Corp Council Grant
Project Ordinance
Attachment 4. State Homeland Security
Grant Project Ordinance
Attachment 5. EMS Grants Inventory
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year 2005-06.
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the following programs:
a. Child Day Care Subsidies - these additional funds of $100,675 will be used to
continue to provide childcare subsidies to low-income families. Currently, there are
690 children and their families who benefit from this program. An additional 100 are
on the waiting list. These additional funds bring the current budget for this program to
$3,777,641 for fiscal year 2005-06.
b. LINKS Program - these additional funds of $1,600 will be used for the department's
independent living program. This program allows the department to offer training to
foster care youth regarding job preparation, daily living skills, and money
management. These additional funds bring the current budget for this program to
$32,075 for fiscal year 2005-06.
This budget amendment provides for the receipt of these State funds for the above stated
purposes. (See Attachment 1, column #1)
Department on Aging
2. The Department on Aging has received additional Home and Community Care Block grant
funds totaling $2,970 from the North Carolina Division on Aging. The Department plans to
use the funds to purchase glucose and cholesterol-screening services at the three senior
centers in the County, as well as to purchase locked file cabinets to hold confidential
wellness program records and equipment for the wellness area to be located in the new
Southern Orange Senior Center. The local match of $628 is currently budgeted in the
Community Based Services division of the Department on Aging. These additional funds
bring the current budget for this program to $5,653 for FY 2005-06. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1, column
#2)
Miscellaneous
3. On June 30 of each year, certain designated appropriations are not fully expended. Many of
these relate to outstanding purchase orders where goods and services have been ordered
but not yet received and/or paid. In accordance with the annual budget ordinance, funds for
these outstanding purchase orders are automatically re-appropriated in the new fiscal year's
budget. On the other hand, there are instances where approved funding for certain
initiatives is not fully expended at the end of the fiscal year. Funds for these planned, but
unencumbered expenditures, must be re-appropriated from the County's fund balance. An
example of this includes unexpended monies from the Social Safety Net totaling $150,952.
In order to carry these funds forward and authorize their expenditure in fiscal year 2005-06,
it is necessary for the Board to approve the attached amendment. (See Attachment 1,
column #3)
Library Services
4. The Orange County Library has received notification from the North Carolina Department of
Cultural Resources of additional reallocated State Aid funds totaling $1,206 for this fiscal
year. These additional funds bring the current budget for State Aid revenue to $122,597.
This budget amendment provides for the receipt of these additional funds. (See Attachment
1, column #4)
Emergency Management
5. On March 15, 2005, the Board of County Commissioners approved the endorsement of the
County's hosting of a statewide conference for Citizen Corps Councils (CCC) and related
volunteer programs. The Governor's Office has awarded grant funds to the County totaling
$62,000 to offset all costs of hosting the event. Preliminary estimates project that 250
individuals from across the state will attend the conference this spring. Sufficient slots are
available to permit conference attendance by a number of representatives of local agencies.
County staff have worked with Chamber of Commerce staff to compile materials that will be
provided to conference participants in support of the Shop Orange initiative. This budget
amendment provides for receipt of the grant funds for the above stated purpose. (See
Attachment 3, Citizen Corps Council Grant Project Ordinance and Attachment 5, EMS
Grants Inventory)
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6. On April 12, 2005, the Board of County Commissioners approved the receipt of $54,000 in
Federal Homeland Security funds. These grant funds will cover Orange County's costs of
preliminary analysis and consulting services related to the planned upgrades to the County's
communications system. This budget amendment provides for the receipt of $54,000 in
grant funds. (See Attachment 4, State Homeland Security Grant Project Ordinance and
Attachment 5, EMS Grants Inventory)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments.
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Year-To-Date Budget Summary
Fiscal Year 2005-06
General Fund Budget Summary
Original General Fund Bud et $149,856,874
Additional Revenue Received Through Budget
Amendment #9 (February 9, 2006):
Grant Funds $61,557
Non Grant Funds $350,498
Additional County Dollars (i e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$529,420
Total Amended General Fund Budget $150,798,349
Dollar Change in 2005-06 Approved
General Fund Budget
$941,475
% Change in 2005-06 Approved General
Fund Budget
0.63%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 750.436
Original Approved Other Funds Full Time
Equivalent Positions 69.550
Additional Positions Approved Mid-Year 6.500
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2005-06 826.486
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,848
Attachment 2
ATTACHMENT 3
Citizen Corps Council OW/
Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Citizen Corps Council Grant as awarded to Orange
County by the Governor's Office of the State of North Carolina. These funds will be
used to cover the cost of the County's hosting of a statewide conference for Citizen
Corps Councils and related volunteer programs.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors.
Section 3. The following revenue is anticipated to be available to complete this project
Intergovernmental (2005-06) - Citizen Corps Council $62,000
Total Revenue $62,000
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety - Citizen Corps Council Grant $62,000
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance.
Section 10. This project ordinance is in effect until June 30, 2006.
Adopted this 9th day of February 2006.
ATTACHMENT 4
State Homeland Security Grant Program 0
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the State Homeland Security Grant Program as awarded to
Orange County by the North Carolina Department of Crime Control and Public Safety.
These funds are a State pass-through grant allocation of federal funds through the
Department of Homeland Security, This grant program provides funding for the
purchase of equipment, costs of exercises, and training costs associated with
homeland security activities of the County, its municipalities, and the University of North
Carolina at Chapel Hill (Part 1), funds to improve domestic terrorism preparedness
through the purchase of equipment for first responders, and to provide funding to train
and exercise for chemical, biological, radiological, nuclear, and explosive incidents
(Part 11), and upgrades to the 9-1-1 Center communication system.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal
agent. The officers of the County are hereby directed to proceed with the grant project
within the grant document, and the rules and regulations of the North Carolina
Department of Crime Control and Public Safety.
Section 3. The following revenue is anticipated to be available to complete this project
Intergovernmental (2003-04) - Part I Funds $121,625
Intergovernmental (2003-04) - Part II Funds $363,908
Intergovernmental (2004-05) - Part I Funds $236,868
Intergovernmental (2005-06) - Part I Funds $2,000
Intergovernmental (2005-06) - 2004 LETPP Funds $54,000
Total $778,401
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety - Homeland Security Grant Program $778,401
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until March 31, 2007,
Adopted this 9th day of February 2006.
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