HomeMy WebLinkAboutAgenda - 02-21-1989 '75
ORANGE COUNTY
BOARD OF COMMISSIONERS
AGENDA
REGULAR MEETING
TUESDAY, YNORUARY 21 , 1989
7:30 P.M.
OLD POST OFFICE
CHAPEL HILL, NC
A. BOARD AND MANAGERS COMMENTS
B. PUBLIC COMMENTS
1 . Matters on the Printed Agenda
(We would appreciate you signing the pad ahead of
time so that you are not overlooked. )
2. Matters not on the Printed Agenda
C. MINUTES
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of
Orange County its respect. The Board asks its citizens
to conduct themselves in a respectful , courteous manner,
both with the Board and with fellow citizens. At any
time should any member of the Board or any citizen fail
to observe this public charge, the Chair will ask the
offending person to leave the meeting until that
individual regains personal control . Should decorum fail
to be restored, the Chair will recess the meeting until
such time that a genuine commitment to this public
charge is observed.
PUBLIC HEARING
1 . Interim Assistance Grant Application
D. RESOLUTIONS OR PROCLAMATIONS
1 . Proclamation of Women's History Month
E. REPORTS
1 . Progress Report-EDC Strategic Plan Implementation
Strategy
2. Report From Airport Consultants
3. Impact Tax Report
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F. ITEMS FOR DECISION--CONSENT AGENDA
(Any item may be removed for separate consideration)
1 . Budget Ordinance Amendment #5
2. Bid Award: Renovation of Building for Animal
Control Offices
3. VISTA Grant Approval
4. Authorization to Submit the RSVP Renewal
Application
5. Orange County CDBG Financial Status Report
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G. ITEMS FOR DECISION--REGULAR AGENDA '
1 . Farmers Home Loan Discount Purchase Program
2. Orange County Policy and Procedure Concerning the
Name of County Owned Buildings and Facilities
H. APPOINTMENTS
EXECUTIVE SESSION
I. ADJOURNMENT
(*) Indicates items that need immediate attention.
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Ags,da
Item No. C,
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February /1„. 1989
SUBJECT: MINUTES
DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : UNDER SEPARATE COVER INFORMATION CONTACT: BEVERLY BLYTHE
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham -- 688-7331
PURPOSE: To correct and/or approve the minutes as submitted by the Clerk
for consideration.
December 10, 1988 - Goals and Objectives Work Session
January 24, 1988 - Work Session with Joe Myers
January 24, 1988 - Work Session with Lane Kendig
January 30, 1988 - Public Hearing on the Reservoir Site
BACKGROUND: In accordance with 153A-42 of the General Statutes, the
governing Board has the legal duty to approve all minutes that are entered
into the official journal of the Board's proceedings.
RECOMMENDATION(S) : As the Board decides.
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. 73-I
ACTION AGENDA ITEM ABSTRACT
Meeting Date: 2/21/89
SUBJECT: Proclamation of
Women's History Month
DEPARTMENT: PUBLIC HEARING: ___ Yes to".. No
Commission for Women
ATTACHMENT(S) : INFORMATION CONTACT:
• Proclamation Hope Bethea, Coordinator
• Mission statement of
Women' s History Month TELEPHONE NUMBER:
committee Hillsborough - 732-8181
• List of March events Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE:
To officially recognize March, 1989, as Women's History
Month
see attached mission statement
BACKGROUND:
The sponsoring of this event is one of the Commission's
objectives for 1988/89. This is a golden opportunity to
acknowledge and recognize the contributions women have made.
RECOMMENDATION(S) :
Please give it due recognition and join us in our
celebration, particularly event #8. (Please refer to events. )
• •
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• •
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• •
THE ORANGE COUNTY COMMISSION FOR WOMEN SUBMITS THE FOLLOWING
PROCLAMATION TO THE ORANGE COUNTY BOARD OF COMMISSIONERS:
WHEREAS, the month of March, 1989, has been designated as
"WOMEN'S. HISTORY MONTH, " by the U.S. Congress; and
WHEREAS, this commemoration of the vast contributions of
women of every race, class and ethnic background is
• worthy of note to all citizens; and•
WHEREAS, the many contributions have been historically
undervalued and overlooked; and
WHEREAS, women continue to be integral.,to the leadership,
- well-being and quality of life of Orange County; now
THEREFORE, do we, the Commissioners of Orange County,
proclaim the month of March, 1989, as
• •
WOMEN'S HISTORY MONTH
and commend this observance to Orange County citizens.
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. .
•
Moses Carey, Jr. , Chairman •
. .
. . .
Hillsborough 732-8181 • Chapel Hill 967-9251 • Mebane 227-2031 • Durham 688-7331
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WOMEN'S HISTORY MONTH MARCH 1989
'MISSION STATEMENT
The purpose of celebrating Women's History Month is:
1. To heighten public awareness of the contributions
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women have made and continue to make;
2. To empower women to make informed decisions about
.matters affecting their lives;
3. To advocate and support policies and programs that •
improve the status of women today and in the future.
•
•
. ,
JMM
file:whmms
1/10/89
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Hillsborough 732-8181 'a- Chapel Hill 967-9251 • Mebane 227-2031 • Durham 688-7331-
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.901ratitittg Box 8181 • 110 North Churton Street • Hillsborough,NC 27278
WOMEN'S HISTORY MONTH - March 1989 •
Activities and Events in Orange County:
1) 'ask the county commissioners to proclaim March as
WHM at the Feb. 21st board of commissioners meeting
. 2) jointly celebrate with the NC Department of
Transportation a ribbon cutting ceremony of the Harriet
Morehead Berry Freeway
3) conduct a lunchtime workshop about WHM for Orange
County employees •
4) involve the school system through plays and story-
tellers
5) ask men's groups to target a March meeting at which
they would share a story about an influential woman in their
lives
- 6) print and disseminate 5,000 March calendars with a
"blurb" on a special woman for each day
. 7) print and disseminate 200 poster calendars of same
• information
8) print and disseminate 5,000 flier/invitations to a
March 31st celebration to be held at the University United
Methodist Church and co-sponsored by the Weaver Street Market
9) send out 75 special invitations to female
politicians, female heads of private non-profits, female
• board and commission members, etc.
• 10) involve the media as much as possible
Hillsborough 732-8181 • Chapel Hill 967-9251 • Mebane 227-2031 • Durham 688-7331
. .
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. -1
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT: Progress' Report-EDC Strategic Plan Implementation Strategy
DEPARTMENT: PUBLIC HEARING: Yes x No
Economic Development
ATTACHMENT(S) : • • INFORMATION CONTACT:
Sylvia Price
TELEPHONE NUMBER: X279
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham 688-7331
•
PURPOSE:
Sylvia Price, Economic Development Director, will give a brief
progress report on the work the EDC is doing to prepare the
Implementation Strategy for the EDC Strategic Plan.
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BACKGROUND:
RECOMMENDATION(S) :
•
peemegee
ywasizy
ORANGE COUNTY
TOMORROW
PRESERVATtON.PROGRESS.PEOPLE
EDC STRATEGIC PLAN - PROGRESS REPORT
21 FEBRUARY 1989
1. Timetable:
December 8, 1988 EDC received Report and Recommendations from Citizens
Committee
December 10, 1988 Presentation by Sylvia Price to BOCC at Retreat
January 9, 1989 EDC Held first Work Session to produce "implementation
strategy"
January - February Several EDC break-out groups held separate meetings on
specific topics
February 9, 1989 EDC reviewed draft of "implementation strategy"
February 23, 1989 EDC will continue review, intends to adopt the
implementation strategy
March 8, 1989 EDC will bring the EDC Strategic Plan before the
BOCC for approval. Budget requirements will be
addressed through the budget process.
2. Steps Taken Already Toward Implementation:
- Meetings with implementors - begun and continuing
- Preliminary request letters to staff of key implementors, to be followed by
formal requests to each organization after the strategy is approved
- April 3 - Presentation is scheduled at NC Department of Commerce
3. Three major items. The EDC will be making early statements or requests to
the BOCC about the following:
- Strong support for the concept of the proposed county airport, and for
locating economic development activity adjacent to the airport.
- Training space is needed for all ages. The EDC will request that space
for training adults be provided in new or renovated County buildings:
Southern Human Services Center, Efland Community Center, Rural
Agricultural Education Center.
- Bring forward the building of the Rural Agricultural Education Center. It
is needed to increase support for farmers in the County and to provide
training space.
ORANGE COUNTY ECONOMIC DEVELOPMENT COMMISSION
P.O. BOX 712 • 110 N. CHURTON ST. • SAWYER BUILDING • HILLSBOROUGH, N.C. 27278
(919)732-8181 (919)9684501 (919)688-7331 (919)227-2031
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
• Item No. E-1,
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21 , 1989
SUBJECT: REPORT FROM AIRPORT CONSULTANTS
DEPARTMENT: PURCHASING PUBLIC HEARING YES: NO:XX
ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES
EXT 498
Report Outline Telephone Number-
Hillsborough -732-8181
Chapel Hill -967-9251
Mebane -227-2031
Durham -688-7331
PURPOSE: To receive information from Wilbur Smith Associates
regarding the progress of the feasibility study for the
proposed Orange County Airport.
BACKGROUND: Representatives from Wilbur Smith Associates will discuss
the results obtained to date from the user survey distributed in
December, 1988. This survey was designed to obtain data about what an
aircraft owner or a potential user of our airport would expect the
airport to include in the line of services as well facilities. Other
topics to be covered during the presentation include: a general
background of the study process, socioeconomic data, and the
Consultants forecast of activity as reflected through current growth
trends.
•
RECOMMENDATION: Receive as information.
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PROPOSED ORANGE COUNTY AIRPORT
MASTER PLAN/SITE SELECTION STUDY UPDATE
I. INTRODUCTION
A. Background-Study Process
B. General Status
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II. INVENTORY
A. Socioeconomic Data
B. Existing Aviation Situation
1. Airports in Area
2. Aircraft in County(Demand)
•
3. Operational Activity in County(Demand)
4. Summary of User Survey to date
III. FORECASTS
A. Introduction to Process
B. Aircraft Forecasts(County)
C. Operational Forecasts(County)
IV. QUESTIONS/ANSWERS
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1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. E-3
ACTION AGENDA ITEM ABSTRACT
Meeting Date: FEBRUARY 21 , 1989
SUBJECT: IMPACT TAX REPORT
DEPARTMENT: MANAGER'S OFFICE PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : MEMORANDUM FROM LARRY INFORMATION CONTACT: JOHN LINK
GIBSON, ASST. TOWN EXT. 502
MANAGER TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To present a report from the Intergovernmental work group on
Alternative Revenues on a local Impact Tax.
BACKGROUND: Local Impact Tax Legislation as proposed would levy a tax on
land development in Orange County. The revenue from this tax
will be shared by the County and Municipalities within the
County, and will be used to partially fund the planning,
design, construction and improvement of public facilities--
facilities necessitated in whole or in part by the development
of land within Orange County.
Local legislation will have to be introduced prior to
March 16.
RECOMMENDATION(S) :
FEB 06 1989
ITTL V.s4;:Max.St:eat
iZ ,9'91.342-554*. •
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MEMORANDUM
TO: Intergovernmental Work Group on Alternative Revenues
FROM: Larry Gibson, Assistant Town Manager Pr'
RE: Impact Tax
DATE: February 1, 1989
I am enclosing revised versions of the impact tax bill ,
preamble and cover memorandum , incorporating the changes
discussed at our meeting on January 17. Revisions to the impact
tax bill also include minor changes recommended by Chapel Hill 's
attorney, Ralph Karpinos.
As I recall, the Work Group directed staff to prepare a
final copy of these items by February 1, to serve as an agenda
item for presentation to our various governing bodies in early
February. If you would like to see any further changes, please
let me know as soon as possible. This information needs to be
presented to each local board before the Assembly of Governments
meeting on February 18.
Attachments
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Justification and Features of Im•act Tax Le•islation
Orange County seeks authorization from the North Carolina
General Assembly to levy a tax on land development. The revenue
from this tax will be shared by the County and the municipalities
within the County, and will be used to partially fund the
planning, design, construction and improvement of public
facilities - facilities necessitated in whole or in part by the .
development of land within Orange County. Orange County thinks
the authorization requested is justified because:
1. Historically, and now, public facilities for which
local governments in North Carolina are responsible have been
provided using revenue from property and sales taxes. Where
appropriate, these public facilities have been and are con-
structed by developers of new development through what are known
as development "exactions."
2. It is the view of the governing boards of the local
governments within the County that it is neither possible nor ap-
propriate for them to rely solely on the methods available now to
fund or otherwise construct all capital needs.
3. It is further the view of the governing boards that a
tax on development is the appropriate way to, in part, fund that
portion of the cost of capital projects which:
A. cannot be precisely attributed to any one develop-
ment and therefore cannot be "exacted" from that development; and
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B. cannot be reasonably taxed to those people of che
County not responsible for the increased capital needs.
4. The impact tax authorization is intended to replace
legislation now in place authorizing Orange County, Chapel Hill,
Carrboro and Hillsborough to impose fees on new development. It
is the view of the local governments of the County that an impact
tax is superior to an impact fee. This is so because impact
fees, where in place, have proven to be difficult to administer
and inflexible to changing -local priorities. An impact tax is
. easy to administer. The revenues from it can be flexibly applied
to needed capital projects.
5. The impact tax also aids a consistent approach among
the local governments within the County to meet the capital
project needs of the residents of the County.
6. The important features of the legislation authorizing
an impact tax are:
• A. It is not self-executing. The imposition of the
• tax will require an Orange County ordinance.
B. The tax will be levied on the "impact of land
development." The person responsible for the tax will be the
• owner of property whereon construction occurs. Certain impacts
are exempt, including those associated with the construction of
governmentally-owned buildings and buildings owned and operated
• by nonprofit entities not used for commercial or residential
purposes.
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C. The purpose of the tax is to generate funds to
partially offset the cost of new and replacement capital
facilities which are necessary in part by new growth within
Orange County. The funds collected by the County will be in part
retained by. the County and in part distributed, according to a
formula, quarterly to Chapel Hill, Carrboro and Hillsborough.
The funds will be maintained by each local government in capital
reserve improvement funds until spent for the capital improve-
ments specified in the Bill.
D. The excise tax will be levied on each square foot
of dwelling space and each square foot of commercial building
enclosed floor space. The tax will be collected at the time an
occupancy permit is issued. The Bill provides for collection of
the tax by civil action if necessary.
E. The tax rate will be established annually by
Orange County after consultation with Chapel Hill, Carrboro and
Hillsborough. The rate will be uniform County-wide but may vary
for different types of construction.
F. The Bill provides for a disclosure statement in-
tended to provide notice to the property owner of the existence
of the tax and that the owner is responsible for its payment.
G. The Bill applies only to Orange County and the
municipalities located within Orange County. It is intended to
replace impact fee authorization previously given to Orange
County, Chapel Hill, Carrboro and Hillsborough. As such, it
contemplates repeal of that authorization.
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6
MICHAEL B. BROUGH & ASSOCIATES
Attorneys at Law
MEMORANDUM
TO: Intergovernmental Work Group on Alternative Revenues
FROM: Robert E. Hagemann and Michael B. Brougham
DATE: January 31, 1989
SUBJECT: Impact Tax Bill Revisions
After reviewing several suggestions from Chapel Hill Town
Attorney Ralph Karpinos in a letter dated January 10, 1989, we have
made the following minor revisions to the impact tax bill.
(1) The definition of "land development" in Section 2(2) has
been revised to include instances where building permits
should have been issued after the effective date of an
ordinance. In addition, Section 2(2)b. has been rearranged
for grammatical reasons.
(2) The words "each municipality's" has been inserted prior to
"transition area(s)" in the second sentence of Section 3(2).
(3) In Section 6, "extra-territorial planning jurisdictions" has
been made singular. In addition, "transition areas" has
been changed to "transition area(s)".
/dwc
Attachment
A BILL TO BE ENTITLED T
AN ACT TO AUTHORIZE ORANGE COUNTY
TO LEVY AN EXCISE TAX ON THE IMPACT OF
LAND DEVELOPMENT FOR THE PURPOSE OF
GENERATING REVENUES TO PAY PART OF THE
COSTS OF CAPITAL FACILITIES REQUIRED BY GROWTH,
AND TO REPEAL LOCAL ACTS AUTHORIZING LOCAL
GOVERNMENTS IN ORANGE COUNTY TO LEVY IMPACT FEES
THE GENERAL ASSEMBLY OF NORTH CAROLINA ENACTS:
Section 1. Orange County is authorized to adopt an ordinance levying
an excise tax on the impact of land development and providing for the
administration, enforcement, and collection of such tax.
Section 2. The following words or phrases shall have the meaning
indicated when used in this Act.
(1) Person. An individual , partnership, corporation, or other
legal entity.
(2) Land development. Land development shall mean:
a. Construction of any dwelling unit for which a building
permit was issued or should have been issued after the
effective date of an ordinance adopted under this Act;
or
b. Construction of any commercial building enclosed floor
space for which a building permit was issued or should
have been issued after the effective date of an
ordinance adopted under this Act.
(3) Person responsible for the impact of land development. A
person responsible for the impact of land development shall
be the owner of any dwelling unit or commercial building
enclosed floor space at the time an occupancy permit is
issued for such dwelling unit or commercial floor space or,
if no such permit is obtained, the date such dwelling unit or
commercial floor space is occupied.
(4) Commercial building enclosed floor space. All enclosed floor
space designed or intended to be used for any purpose except:
a. Single-family, two-family, or multi-family residences
and accessory structures.
b. Recreational facilities constructed as part of a
residential development and used primarily by residents
of the development.
c. Governmentally owned buildings.
d. Buildings owned and operated by non-profit entities for
non-commercial and non-residential purposes.
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e. Buildings designed and constructed to be used as schools
or day care centers.
Section 3. The purpose of the tax authorized herein is to generate
funds to partially offset the cost of new capital facilities or the
replacement, expansion or improvement of existing capital facilities
necessitated in part by new growth within the county. Accordingly,
revenues generated by the tax authorized herein and retained by Orange
County or distributed to Chapel Hill , Carrboro, or Hillsborough,
respectively, pursuant to Section 6, shall be deposited by each local
government in its capital reserve improvements fund or funds established
under Article 3, Section 2, Chapter 159 of the General Statutes and may be
expended only as follows:
(1) Orange County may expend such funds to the extent otherwise
authorized by law on capital improvements projects related to
schools, libraries, stormwater drainage, open space and.
recreation, and emergency and public safety facilities, including
jails.
(2) The towns of Chapel Hill , Carrboro, and Hillsborough may expend
such funds on capital improvements related to roads and other
transportation systems, stormwater drainage, open space and
recreation, and police and fire stations. Such funds may be spent
by each municipality only for improvements that are located within
the corporate limits of each municipality or each municipality's
extra-territorial planning jurisdiction or each municipality's
transition area(s) as established under a joint planning agreement
with Orange County, except that Chapel Hill and Carrboro may by
agreement expend funds on joint projects that transcend each
other's jurisdictional boundaries, such as road or drainage
improvement projects.
Section 4. An ordinance adopted under this Act shall provide that:
(1) A person responsible for the impact of land development shall pay
an excise tax for each square foot of dwelling space and
commercial building enclosed floor space for which an occupancy
permit is issued or, if no such permit is obtained, for each
square foot of dwelling space and commercial building enclosed
floor space occupied.
(2) The tax shall be due on or before the date an occupancy permit is
issued for the dwelling unit or commercial building enclosed floor
space in question or, if no such permit is obtained, the date such
dwelling unit or commercial floor space is occupied. However, no
tax due shall be considered delinquent until sixty (60) days after
the tax becomes due. There shall be added to delinquent taxes
interest at the legal rate of interest.
(3) Taxes authorized by this Act may be collected pursuant to
G.S. 153A-147 or G.S. 160A-207. In addition, taxes authorized by
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this Act may be recovered in a civil action in the nature of debt
including an award of reasonable attorney fees as part of costs.
Section 5. The Orange County Board of Commissioners, after
consultation with the municipalities, shall establish annually at the time
of the adoption of the annual budget an amount of tax to be paid per square
foot of dwelling space and per square foot of commercial building enclosed
flood space. Different tax rates may be established for different types of
commercial construction and for dwelling units containing a different
number of bedrooms.
Section 6. As soon as reasonably practicable after the close of each
quarter of the fiscal year, Orange County shall distribute to Chapel Hill ,
Carrboro, and Hillsborough 75% of the revenues received by the county based
upon development that has taken place within each respective municipality's
corporate limits, extra-territorial planning jurisdiction, and transition
area(s), as established in joint planning agreements.
Section 7. Whenever the sale of real property located in Orange County
involves new construction, the seller shall prepare and sign, and the buyer
shall receive and sign, a disclosure statement. This disclosure statement
shall fully and completely disclose that the owner of the property at the
time an occupancy permit is issued for the new construction or, if no
occupancy permit is obtained, the date such new construction is occupied,
may be subject to an excise tax on the impact of land development. If a
seller fails to make such a disclosure and the buyer suffers injury as a
.result of the seller's failure to disclose, the seller shall be liable to
the buyer to the extent of buyer's injury.
Section 8. The following local acts, which authorize Orange County,
Chapel Hill , Carrboro and Hillsborough to establish development impact
fees, are repealed, effective on the date on which an ordinance is enacted
pursuant to this act:
Section 9. This Act shall apply only to Orange County and the
municipalities located therein.
Section 10. This Act shall become effective upon adoption.
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MEMORANDUM
TO: Carrboro Board of Aldermen
Chapel Hill Town Council
Hillsborough Board of Aldermen
Orange County Board of Commissioners
FROM: Intergovernmental Work Group on Alternative Revenues
RE: Impact Tax
DATE: February 01 , 1989
As a result of tremendous growth, the localities of Orange
County, including the local school districts, are confronted with
over $200,000,000 in capital needs- needs which are straining the
property tax and other primary sources of general fund revenue.
During the past year, the Intergovernmental Work Group has
considered several alternative revenue sources to help finance
the capital facilities and improvements needed to meet the
demands of new growth. Initially, our discussion centered on
the implementation of impact fees which are already authorized by
local enabling legislation. Later, the Work Group discussed the
merits of a land transfer tax. Finally, over the past several
months, the group has focused on the impact tax.
Recognizing the time constraints and other factors involved
in gaining special enabling legislation, the group decided that
we should recommend pursuing only one alternative revenue source.
As a result, the group is recommending the impact tax, a concept
that we have concluded is a preferable alternative to the impact
fee, which is now widely authorized in North Carolina.
Most of our discussion on the implementation of an impact
tax concerned the following key questions and issues.
1. Why should we support an impact taw?
A number of new revenue sources are talked about across the
State, including local payroll taxes, personal income taxes,
and a sales tax extended to services . Our criteria in
choosing among these various options included several key
interrelated objectives: ( 1 ) relieving our localities '
increasing dependence upon the ad valorem tax; (2) achieving
a more equitable distribution of the financial burden asso-
ciated with capital improvements necessitated by new growth;
(3) establishing a revenue source which would be relatively
easy and economical to administer; and (4) insuring that we
. MEMO - Intergovernmental Work Group on Alternative Revenues
February 01, 1989
Page 2
would have flexibility in the use of revenue derived from the
new source.
In reviewing the feasibility of implementing impact fees, our
group identified a number of significant obstacles . For
example, before proceeding with fees, we must develop a
comprehensive long range capital improvement plan and
schedule. Unlike property taxes, impact fees are an exercise
of local power to regulate land development and do not
represent a source of general revenue. Instead, the funds
collected from these fees must be determined and used in
accordance with a strict need/benefit standard. This
standard or rational nexus criteria developed by the Courts
results in a number of administrative requirements involving
the earmarking of revenue for specific projects, elaborate
accounting of fees collected and expenditure of revenue
within strict time frames.
In responding to problems with the impact fee, the use of an
impact tax was suggested. At the group's request, a report
contrasting the impact fee and impact tax was prepared which
highlighted key advantages of the latter approach. In
contrast to the fee, the impact tax represents an exercise of
local taxing power. This distinction eliminates the nexus
requirements , which make impact fee systems so
administratively cumbersome. Like the fee, the impact tax is
assessed according to the relative impact of each
development, so the relationship between those who create the
need and those who pay is still there.
Essentially, by providing additional funds for capital
improvements and by relieving pressure on the ad valorem tax,
impact taxes achieve all four of the objectives underlying
our criteria, while impact fees fail to achieve the two
latter objectives relating to administrative feasibility.
Aside from the advantages outlined above, the strong
atmosphere of interlocal cooperation existing in Orange
County is a primary factor in our decision to recommend the
impact tax. Much of our projected growth in the County lies
within the municipalities' extraterritorial areas and within
the joint planning transition areas outside Carrboro and
Chapel Hill. The municipalities within Orange County do not
have, acting in and of themselves, the constitutional
authority to levy impact taxes in these areas outside of
their corporate limits. Under the system recommended by this
group, however, the County would use its taxing authority to
levy and administer the impact tax countywide. •
2. Who pays the impact tar and when?
Our proposed legislation defines the impact tax as an excise
tax on land development in Orange County. Under this bill,
any individual or party responsible for the construction of
MEMO - Intergovernmental Work Group on Alternative Revenues
February 01, 1989
12
Page 3
dwelling units or commercial buildings pays the tax. These
individuals are further defined in Section 2 as those persons
who own new constructions at the time an occupancy permit is
issued.
The tax would be due on or before the date an occupancy
permit is issued.
3. How would the impact tam be assessed? per duelling unit or by
square footage?
Initially, the Work Group considered a per unit tax for
residential development and a tax based on square footage for
commercial development. After a good bit of discussion, the
group decided that a square footage basis would be a more
equitable approach for assessing residental as well as
commercial development.
4. How would the tax rate be determined?
Our first step is to obtain the necessary enabling
legislation authorizing the impact tax. Following such
legislation, the County would adopt a local ordinance
establishing the tax and the rate . Based upon staff
projections, impact tax revenues would meet only a portion of
the expense associated with capital improvements necessitated
by new growth.
The impact tax rate would be set to reflect the relative
impact of various forms of new construction on the need for,
and provision of , new community facilities and
infrastructure. The work group's recommendation is that this
rate should reflect a concern for preserving affordable
housing. In establishing or changing the tax rate, local
elected officials would be governed by the political
accountability present with other decisions affecting local
taxes, fees and charges.
5. How much revenue would be generated from the impact tax?
The first step in estimating the amount of revenues to be
generated by an impact tax is to estimate the building
activity by unit type and by square footage constructed. The
following table provides estimates based on the average
number of units built in each jurisdiction from 1980 to 1988.
MEMO -- Intergovernmental Work Group on Alternative Revenues
February 01, 1989
Page 4
13
CURRENT ESEINATE OF IN>BBSIBBS ACTIVITY OY I11BIT TYPE
5II16LE 1P ILY 1 IWLTI-FAMILY I MUNRO I TOTAL
PLACE UNITS SQ. FT. I UNITS SQ. FT. 1 UNITS SQ. FT. I UNITS SQ. FT.
1
Carrboro 59 118,000 I 267 261,660 I 3 3,000 i 329 382,660
Chapel Hill 128256.000 I 355347,900 i 3 3,000 I 486 606,900
Hillsborough 10 20,000 I 30 29,400 I 41 41,000 I 81 90,400
Orange County 303 606,000 1 30 29,400 1 397 397,000 I 730 1,032,400
Total 500 1,000,000 I 682 668,360 I 444 444,000 1 1,626 2,112,360
Average single family unit used = 2,000 square feet
Average multi-family unit used = 980 square feet
Average mobile home unit used = 1 ,000 square feet
Source: Averages were derived from the Orange County Planning
Department's report on "Estimation of Fees Generated
On A Square Footage Basis As Applied To Residential
Construction", 11/15/88.
Estimated revenues which could theoretically be generated by
using a $.50 tax per square foot for housing results in the
following:
RESIDENTIAL ESTIMATED REVENUES
USING A $.50 PER SQUARE FOOT TAX
TOTAL SQUARE TOTAL REVENUES
PLACE FOOTAGE
CARRBORO 382,660 $ 191,330
CHAPEL HILL 606,900 303,450
HILLSBOROUGH 90,400 45,200
ORANGE COUNTY 1 ,032 ,400 516, 200
TOTAL 2,112,360 $1,056,180
•
•
ry MEMO - Intergovernmental Work Group on Alternative Revenues
February 01, 1989
Page '5
Tax revenues generated by a theoretical $1 .00 per square foot
of commercial space resulted in the following:
COMMERCIAL CONSTRUCTION FEE
PLACE C $1 .00/SQ.__FT.
CARRBORO $ 66,000
CHAPEL HILL 185,000
HILLSBOROUGH 22,000
ORANGE COUNTY 33,000
TOTAL $284,000
*Commercial square footage based on the past three-year
average in Chapel Hill, past five-year average in Carrboro,
and over the last fiscal year in Orange County.
Hillsborough's commercial square footage was estimated by
multiplying an average of eleven (11) commercial structures
per year by a 2,000 square foot per structure estimate.
Combining both Commercial and Residential Revenues result in
the following table:
TOTAL REVENUES
Carrboro $ 257,330
Chapel Hill 488,450
Hillsborough 67,200
Orange County 661 ,600
T 0 T A L: $1,474,580
•
_ _MEMO - Intergovernmental Work Group on Alternative Revenues
February 01, 1989
Page 6
15
6. What formula would be employed for the allocation of Impact
tax revenue among the various localities of the County.
Our work group recommends a formula which would return 75
percent of revenue collected within the Towns' planning and
extraterritorial areas to their respective jurisdictions,
retaining 25 percent for the County to be used primarily for
schools. 100 percent of revenues generated in Orange County
outside the four Towns' planning areas would be retained by
the County to be used for capital improvement projects
including schools.
Projections based on this formula are as follows:
25% - RESERVE
NET
TOTAL RESERVE UN-RESERVED
CARRBORO 1 257,330 1 64,332 1 192,998
CHAPEL HILL 1 488,450 1 122, 112 I 366,338
HILLSBOROUGH 1 67, 200 1 16,800 I 50,400
ORANGE COUNTY I 661 ,600 1 165,400 1 496,200
TOTAL $1,474,580 $368,644 $1,105,936
•
Justification and Features of Im.act Tax Le.islation
Orange County seeks authorization from the North Carolina
General Assembly to levy a tax on land development. The revenue
from this tax will be shared by the County and the municipalities
within the County, and will be used to partially fund the
planning, design, construction and improvement of public
facilities - facilities necessitated in whole or in part by the
development of land within Orange County. Orange County thinks
the authorization requested is justified because:
1. Historically, and now, public facilities for which
local governments in North Carolina are responsible have been
provided using revenue from property and sales taxes . Where
appropriate, these public facilities have been and are con
structed by developers of new development through what are known
as development "exactions. "
2. It is the view of the governing boards of the local
governments within the County that it is neither possible nor ap-
propriate for them to rely solely on the methods available now to
fund or otherwise construct all capital needs.
3. It is further the view of the governing boards that a
tax on the impact of development is the appropriate way to, in
part, fund that portion of the cost of capital projects which:
A. cannot be precisely attributed to any one develop-
ment and therefore cannot be "exacted" from that development; and
B. cannot be reasonably taxed to those people of the
County not responsible for the increased capital needs.
'-
.P..- 4. The impact tax authorization is intended to replace
legislation now in place authorizing Orange County, Chapel Hill
and Carrboro to impose fees on new development. It is the view
of the local governments of the County that an impact tax is su-
perior to an impact fee. This is so because impact fees, where
in place, have proven to be difficult to administer and in-
flexible to changing local priorities. An pact tax is easy to
administer. The revenues from it can be flexibly applied to
needed capital projects.
The impact tax also aids a consistent approach among
the local governments within the County to meet the capital
project needs of the residents of the County.
6. The Duportant features of the legislation authorizing
an impact tax are
A. It is not self-executing. The imposition of the
tax will require an Orange County ordinance.
B. The tax will be levied on the "impact of land
development. " The person responsible for the tax will be the
owner of property whereon construction occurs. Certain impacts
are exempt, including those associated with the construction of
g overnmentally-owned buildings and buildings owned and operated
by nonprofit entities not used for commercial or residential
purposes.
C. The purpose of the tax is to generate funds to
partially offset the cost of new and replacement capital
facilities within Orange County. The funds collected by the
County will be in part retained by the County and in part
distributed, according to a formula, quarterly to Chapel Hill and
2
Carrboro. The funds will be maintained by each local government
in capital reserve improvement funds until spent for the capital
improvements specified in the Bill.
D. The excise tax will be levied on each square foot
of dwelling space and each square foot of commercial building
enclosed floor space. The tax will be collected at the time an
occupancy permit is issued. The Bill provides for collection of
the tax by civil action if necessary.
E. The tax rate will be established annually by
Orange County after consultation with the municipalities within
Orange County. The rate will be uniform county-wide but may vary
for different types of construction.
F. The Bill provides for a , disclosure statement in-
tended to provide notice to the property owner of the existence
of the tax and notice that the owner is responsible for its
payment.
G. The Bill applies only to Orange County, excluding
Hillsborough. It is intended to replace impact fee authorization
previously given to Orange County, Chapel Hill and Carrboro. As
such, once impact taxes are in place, the Bill does not permit
the County, Chapel Hill or Carrboro to implement their impact fee
authorization.
3
- _z
GENERAL ASSEMBLY OF NORTH CAROLINA
SESSION 1989
H I
HOUSE BILL 925
Short Title: Orange County Impact Tax. (Local)
Sponsors: Representatives Barnes and Hackney (by request).
Referred to: Government.
March 27, 1989
1 A BILL TO BE ENTITLED
2 AN ACT TO AUTHORIZE ORANGE COUNTY TO LEVY AN EXCISE TAX ON
3 THE IMPACT OF LAND DEVELOPMENT FOR THE PURPOSE OF
4 GENERATING REVENUES TO PAY PART OF THE COSTS OF CAPITAL
5 FACILITIES REQUIRED BY GROWTH AND TO REPEAL LOCAL ACTS
6 AUTHORIZING LOCAL GOVERNMENTS IN ORANGE COUNTY TO LEVY
7 IMPACT FEES.
8 The General Assembly of North Carolina enacts:
9 Section 1. (a) Except as provided in subsection (b), Orange County may
10 adopt an ordinance levying an excise tax on the impact of land development within
11 the county, except within the Town of Hillsborough, and providing for the
12 administration, enforcement, and collection of the tax.
13 (b) Orange County may not adopt an ordinance pursuant to this act if
14 any ordinance adopted pursuant to Section 2 of Chapter 357 of the 1985 Session
15 Laws (Carrboro), Section 1 of Chapter 936 of the 1985 Session Laws (Chapel Hill),
16 or Sections 17-18.1 of Chapter 460 of the 1987 Session Laws (Orange County) is in
17 effect.
18 Sec. 2. The following definitions apply in this act:
GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 1989
°
1 (1) Person. An individual, partnership, corpora.ion. or other legal
2 entity.
3 (2) Land development. Land development shall mean:
4 a. Construction of any dwelling unit for which a building
5 permit was issued or should have been issued after the
6 effective date of an ordinance adopted under this act; or
7 b. Construction of any commercial building enclosed floor
8 space for which a building permit was issued or should have
9 been issued after the effective date of an ordinance adopted
10 under this act.
11 (3) Person responsible for the impact of land development. The
12 owner of any dwelling unit or commercial building enclosed floor
13 space on the date an occupancy permit is issued for the dwelling
14 unit or commercial floor space or, if no such permit is issued, the
15 date the dwelling unit or commercial floor space is occupied.
16 (4) Commercial building enclosed floor space. All enclosed floor
17 space designed or intended to be used for any purpose except:
18 a. Single-family, two-family, or multi-family residences and
19 accessory structures.
20 b. Recreational facilities constructed as part of a residential
21 development and used primarily by residents of the
22 development.
23 c. Governmentally owned buildings.
24 d. Buildings owned and operated by nonprofit entities for
25 noncommercial and nonresidential purposes.
26 e. Buildings designed and constructed to be used as schools or
27 day care centers.
28 Sec. 3. The purpose of the tax authorized by this.act is to generate funds
29 to partially offset the cost of constructing new capital facilities or replacing,
30 expanding, or improving existing capital facilities necessitated in part by new growth
31 within the county. Accordingly, the net proceeds generated by the tax authorized by
32 this act and retained by Orange County or distributed pursuant to Section 6 to
33 Chapel Hill or Carrboro, respectively, shall be deposited by each local government in
34 its capital reserve improvements fund or funds established under Part 2 of Article 3
35 of Chapter 159 of the General Statutes and may be expended only as follows:
Page 2
House Bill 925
GENERAL ASSEMBLY OF NORTH CAROLINA SESSION I9s9
1 (1) Orange County may expend these funds to the extent others ise
2 authorized by law on capital improvements projects related to
3 schools, libraries, stormwater drainage, open space, and recreation,
4 and on emergency and public safety facilities, including jails.
5 (2) The Town of Chapel Hill and the Town of Carrboro may expend
6 these funds on capital improvements related to roads and other
7 transportation systems, stormwater drainage, open space and
8 recreation, and police and fire stations. The funds may be spent by
9 each municipality only for improvements that are located within
10 the corporate limits of that municipality or within its extra-
11 territorial planning jurisdiction or transition area(s) as established
12 under a joint planning agreement with Orange County, except that
13 Chapel Hill and Carrboro may by agreement expend funds on joint
14 projects that transcend each other's jurisdictional boundaries, such
15 as road or drainage improvement projects.
16 Sec. 4. An ordinance adopted under this act shall provide that:
17 (1) A person responsible for the impact of land development shall pay
18 an excess tax for each square foot of dwelling space and
19 commercial building enclosed floor space for which an occupancy
20 permit is issued or, if no such permit is issued, for each square foot
21 of dwelling space in an occupied dwelling and for each square foot
22 of occupied enclosed floor space in a commercial building.
23 (2) The tax shall be due on or before the date an occupancy permit is
24 issued for the dwelling unit or commercial building enclosed floor
25 space in question or, if no such permit is issued, the date the
26 dwelling unit or commercial floor space is occupied. However, no
27 tax due shall be considered delinquent until 60 days after the tax
28 becomes due. There shall be added to delinquent taxes interest at
29 the legal rate.
30 (3) Taxes authorized by this act may be collected pursuant to G.S.
31 153A-147 or G.S. 160A-207. In addition, taxes authorized by this
32 act may be recovered in a civil action in the nature of debt
33 including an award of reasonable attorney fees as part of costs.
34 Sec. S. The Orange County Board of Commissioners, after consultation
35 with the Town of Chapel Hill and the Town of Carrboro, shall establish annually at
House Bill 925
Page 3
41.1
GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 1989
1 the time of the adoption of the annual budget the rate of tax to b levied per square
2 foot of dwelling space and per square foot of commercial building enclosed floor
3 space for the ensuing fiscal year. Different tax rates may be established for different
• 4 types of commercial construction and for dwelling units containing a different
5 number of bedrooms.
• 6 Sec. 6. As soon as reasonably practicable after the close of each quarter
7 of the fiscal year, Orange County shall distribute to Chapel Hill and Carrboro
8 seventy-five percent (75%) of the net proceeds of the tax received by the county due
9 to development that has taken place within each respective municipality's corporate
10 limits, extra-territorial planning jurisdiction, and transition area(s), as established in
11 joint planning agreements. As used in this act, the term "net proceeds" means the
12 gross proceeds of the tax less the cost to the county of collecting and administering
13 the tax.
14 Sec. 7. Whenever the sale of real property located in Orange County
15 involves new construction, the seller shall prepare and sign. and the buyer shall
16 receive and sign, a disclosure statement. This disclosure statement shall fully and
17 completely disclose that the owner of the property at the time an occupancy permit is
18 issued for the new construction or, if no occupancy permit is issued, the date the new
19 construction is occupied, may be subject to an -excise tax on the impact of land
20 development. If a seller fails to make such a disclosure and the buyer suffers injury
21 as a result of the seller's failure to disclose, the seller shall be liable to the buyer to
22 the extent of the buyer's injury.
23 Sec. 8. Orange County may repeal an ordinance adopted pursuant to
24 Sections 17-18.1 of Chapter 460 of the 1987 Session Laws. Orange County may not
25 adopt an ordinance pursuant to Sections 17-18.1 of Chapter 460 of the 1987 Session
26 Laws while an ordinance adopted pursuant to this act is in effect. Chapel Hill may
27 repeal an ordinance adopted pursuant to Section 1 of Chapter 936 of the 1985
28 Session Laws. Chapel Hill may not adopt an ordinance pursuant to Section 1 of
29 Chapter 936 of the 1985 Session Laws while an ordinance adopted pursuant to this
30 act is in effect. Carrboro may repeal an ordinance adopted pursuant to Section 2 of
31 Chapter 357 of the 1985 Session Laws. Carrboro may not adopt an ordinance
32 pursuant to Section 2 of Chapter 357 of the 1985 Session Laws while an ordinance
33 adopted pursuant to this act is in effect.
34 Sec. 9. This act shall apply only to Orange County and the
35 municipalities located therein, except for the Town of Hillsborough.
Page 4
House Bill 925
GENERAL ASSEMBLY OF NORTH CAROLINA SESSION 1989
1 Sec. 10. This act is effective upon ratification.
House Bill 925
Page 5
ORANGE COUNTY 1
BOARD OF COMMISSIONERS
Action Agenda
Item No F. 1
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT: Budget Ordinance Amendment #5
DEPARTMENT: Finance PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : Proposed Budget INFORMATION CONTACT: Finance
Ordinance Amendment
TELEPHONE NUMBER -
Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
PURPOSE: To approve proposed budget ordinance amendments.
BACKGROUND: 1. On November 15, 1988, the Board of Commissioners approved
the acceptance of CBA expansion funds in the amount of
$3,200. It was recommended by the Youth Services Task
Force and endorsed by the Commissioners that these monies
be allocated to the following agencies:
Dispute Settlement Center $1,000.00
OHS/OPC Project 250.00
Janus-Tree House 400.00
Phillips/Culbreth/CHHS Project 650.00
4-H Camp Scholarships 900.00
2. On November 15, 1988, the Board of Commissioners approved
a state grant for the Orange County Health Department.
These funds will be used to support the Environmental
Health division of the department.
3. The Board of Commissioners, on January 3, 1989, approved
two contracts for the Orange County Department on Aging
and the Department of Social Services. These contracts
were for the receipt of Senate Bill 1559 funds from the
Triangle J Council of Governments. These funds will be
used to care for the frail and fragile elderly. The
total of the grants is $29,859 and require a $244 local
match. This match will be provided through available
funding in the Department on Aging's budget.
4. The Orange County Department of Social Services has been
awarded a grant from the Emergency Food and Shelter
National Board. The grant totals $5,283.50 and will be
used for utility payments in heat related crises.
2
L � b
5. A grant has been received by the Orange County Department
on Aging. The Minority Training and Development Grant
is from North Carolina Central University and will be
used for a student internship. The grant totals $1,365.
RECOMMENDATION: Approve amendments to the 1988-89 Budget Ordinance by the
proposed amendments.
r . X
3
ORANGE COUNTY
PROPOSED
1988-89 BUDGET AMENDMENTS
The 1988-89 Orange County Budget Ordinance, as amended,is hereby
amended as follows:
BEFORE AFTER
AMENDMENT AMENDMENT AMENDMENT
1) GENERAL FUND
Source:
Intergovernmental Revenue $4,725,102 $ 3,000 $ 4,728,102
Appropriation:
Contributions to
Outside Agencies 1,681,726 3,000 1,684,726
Budget for CBA expansion funds awarded to Orange County.
2) GENERAL FUND
Source:
Intergovernmental Revenue $4,728,102 $ 3,000 $ 4,731,102
Appropriation:
Human Services 7,871,698 3,000 7,874,698
Additional State funding for the Environmental division of the Health
Department.
3) GENERAL FUND
Source:
Intergovernmental Revenue $4,731,102 $29,859 $ 4,760,961
Appropriation:
Human Services 7,874,698 29,859 7,904,557
Budget for Senate Bill 1559 funds from the Triangle J Council of
Governments.
4) GENERAL FUND
Source:
Intergovernmental Revenue $4,760,961 $ 5,283 $ 4,766,244
Appropriation:
Miscellaneous 71,200 5,283 76,483
.Budget for Emergency Food & Shelter Grant.
4
5) GENERAL FUND
Source:
Miscellaneous Revenue $ 166,591 $ 1,365 $ 167,956
Appropriation:
Human Services 7,904,557 1,365 7,905,922
Budget for Minority Training and Development Grant.
BUDGET AMENDMENT NUMBER: 5
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. VL
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21 , 1989
SUBJECT: BID AWARD: RENOVATION OF BUILDING FOR ANIMAL CONTROL OFFICES
DEPARTMENT: PURCHASING PUBLIC HEARING YES: NO: XX
ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES
EXT 498
BID TABULATION Telephone Number-
SITE LAYOUT Hillsborough -732-8181
• PROPOSED FACADE PLAN Chapel Hill -967-9251
PROPOSED FLOOR PLAN Mebane. -227-2031
Durham -688-7331
PURPOSE: To consider awarding a bid for renovation of the old laundry
building on the grounds of the Revere Road County Annex,
to house the offices of the Health Department-Animal Control Division.
• •
BACKGROUND: The Animal Control offices are presently located in the
County Annex on Revere Road. Since the inception of the Animal Control
Ordinance the activity in this division has increased significantly and
they have now completely outgrown available space. There are six •
employees operating in 200 square feet of office space.
As shown on the attached diagrams, the outside facade will closely
resemble the facade on the main building, thereby somewhat tying the
site together as a complex rather than single buildings. The floor
plan is designed to be open in order to visually maximize the
approximately 1300 square feet. There will be only one enclosed office
in the building. In addition, the reception area to the front of the
building is designed in a manner that should allow for more efficient
handling of citizens.
The apparent lowest bidder for this project is Holt Construction
Company, Graham, NC at a cost of $65,840. An alternate was included in
this bid to allow for removal of a block of concrete down the center of
the floor where the washers were located when this building was used as
a laundry. It is possible the concrete extends out and under the
floor further than we anticipate, thereby requiring a greater amount of
demolition and repair. The cost of the alternate is $1 ,010. We are
requesting that the Board approve the award for $66,850 with the
understanding that $1 ,010 expenditure may not be required.
•
2
RECOMMENDATION: Award a bid for renovation of a building to
house the offices of the Health Department-Animal
Control Division to Holt Construction Company, Inc. , for a sum of
$65,850 base bid and $1 ,010 for. Alternate A if work in Alternate A is
required.
3
DAIL DIXON & ASSOCIATES, Architects
ORANGE COUNTY ANIMAL CONTROL OFFICES
HILLSBOROUGH, NORTH CAROLINA
BID TABULATION FORM, -. Jiinuary 31, 1989
BASE BID ALTERNATE A
D.W. Ward Construction Co.
Lic.# 7244 $ 79,776.00 $ 742.00
Jacobs Builders, Inc.
•Lic.# 13267 $ 96,116.00 $ 1,116.00
Durham Commercial Builders
Lic.# 24251 $ 75,099.00 $ 600.00
Hawks Construction, Inc.
Lic.# No Show
C&A Construction Co.
Lic.# 5295 $ 93,981.00 $ 900.00
Holt Construction Co. , Inc.
Lic.# 2455 $ 65,840.00 $ 1,010.00
ECC
Lic.# 19037 $ 78,000.00 $ 1,200.00
Avatar Construction Mgt. ,Inc.
Lic.# Withdrew
Cecil Holcomb Carpentry Service
Lic.# No Show
4
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
/tea Nos F-3
ACT/ON AGENDA ITEM ABSTRACT
• Meeting Date: February 21, 1989
SUBJECT: VISTA Grant Approval
DEPATMENT: Department on Aging PUBLIC HEARING YES: NO: X
ATTACHMENT(S): Application INFORMAT/ON CONTACT:
Memorandum of Agreement Jerry M. Passmore, ext 280
TELEPHONE NUMBER-
Hillsborough - 732-,8181
Chapel Hill SG8-4501
Mebane - 227-0031
Durham - GBB-7331
PURPOSE: To request approval of the VISTA application and enter to
an agreement with ACTION for one Vista worker who would be a C.A.T.
Transportation /Aging Marketing Specialist. The Grant period would
be from April 1, 1989 through March 30, 1990 which includes a stipend
and living expenses paid by ACTION. County will pay any job related
transportation expense.
BACKGOUND: Volunteers in Service to America (VISTA) is a full-time
• year-long volunteer progam for individuals over 18 years of age committed
to improving the conditions of the low income community. The County
Commissioners approved on -April 4, 1988 the submission of a VISTA
application for the C.A.T Transportation Specialist and an inter-
departmental Outreach Coordinator position. ACTION has approved only
the one position that will develop a marketing plan and assist in
implementing it for the C.A.T (Coordinated Agency Transportation)
program.
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RECOMMENDATION/Wm Approve and authorize the Chair to sign the
memorandum of Agreement, Project No.-NC-31-169-9.
2 .
OMIT No.3001.0098 Expires:7/30/90
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ACTION Form A.;421 For ACTION use only:
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(Rev.7.87) DATE RECEIVED: 4/13/88
VISTA PROJECT APPLICATION PROJECT NO.
• BASIC HUMAN NEEDS AREANS)
1.APPU ANTARGANIZATION
w►ua T.Total number of VISTA Volunteers requested 1
Orange County
woRESS 8.Name each county in which Volunteers will serve
P.O Box 8181 Orange
CITY STATE 2P CODE
Hillsborough N.C. 27278
AREA CODE TELEPHONE NO. Terms and Conditions: If your organization is approved
(919) 732-8181 as a VISTA Sponsor,your organization must agree to
AGENCY DIRECTOR NAME assume responsibility in the community(ies)served for
.. John Link, J r. the development.implementation,and management of
ME the VISTA Volunteer activities and the projects in which
County M a n a a e r they serve. The undersigned accept the obligation to
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2.PROJECT DIRECTOR comply with statutes and regulations,policies,and the •
. terms and conditions pertinent to this program.
NAME
Jerry M. P a s s m o r e The applicant organization must comply with the attached,,
ME Assurances.page 13,if requested assistance is approved.
Department on Aging Director The undersigned further certify that the data in this
Aomess lraati.mAom.00. / application are tare and correct and that the filing of this
300 West Tryon Street application has been duly authorized by the governing
CITY STATE: zP tz7OE body of the applicant organization.
Hillsborough NC J 27278
AREA CODE TELEPHONE AV. Applicant's Certif cation Regarding Intergovernmental
(919) 732-8181 E x t 280 Review Under Executive Order 12372: If you are unsure,
3.TYPE OF ORGANIZATION check with the ACTION State Office.
A•State H-Community Action Agency ❑ Yes, this application was made available to
8-Interstate t-Higher Educational institutions the State Executive Order 12372 Process
..C•Substate District J-Inden Tribe for review on:•
D-County R-Ot'er(Specify) State Application Identifier No. (assigned
E•City - by State)
F•School District
- G-Spewl Purpose District • ENTER APPROPRIATE LETTER r a No, Program is not covered by E.O. 12372,
or
4. Was your organization previously a VISTA Sponsor? YES E No❑ ❑ No, Program has not been selected by
It yea,specify years)and number of whnteer(s): State for review.
1984-8Et — One } lunteer
5.Was your erganitation previously assigned VISTA Vohxite:Ms)? SIGNATURES:(Original signatures in blue ink roc:eked)
YES al NOD a.stemIURE OF t]i NrAS> rA:CO+CY '/•
dyes.specify years)and number of vokmlaer(s): _ John M: _ irk, r, unto Manager
1984-86 — One VV]junt ,r twIE:
t,
5.Congressional District Number(s): b.so a i LNG Boor 0
a,� Fourth GL.c //�<.-� -
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Sponsor.
• b.of VISTA Proiect Silas Fourth
an 2
Shirley Ma r, Chr. County Commissioners
• . . . ...... , .. Page 3
SECTION I. BACKGROUND INFORMATION •
(Answer all questions only in the space provided)
1. Briefly describe the sponsoring organization's purpose and major program accomplishments;experience with the
problems to be addressed by the VISTA Volunteers;and experience In the use of local volunteers.,
Established in 1752,.Orange County Government has been mandated for years to provide
human services to county residents through its established departments such as Social - --
Services, Health, Housing and Aging. The Department on Aging, who will be the designated
sponsoring unit, functions as an advocate for the interest of older adults, plans and
provides services and coordinate programs sensitive to the changing needs. _
In 1984-86 the. Department on Aging was a successful VISTA site station which_result • in.
the development of the telephone ressurance program , sickroom equipment loan closet,
and the OCIM Home Delivered Meals service in northern Orange County. All programs
continue to exist and provide assistance through the effort of public and private -
volunteer sector.
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2. Total Financial Resources of Sponsoring Organization Deoartment on A•9.n•
SOURCE.OF FUNDS: CURRENT FUNDING LEVEL
To Dollar-Amount Amount Allocated to VISTA Project
Federal 129,±89
State —
L:cal Government 236,165
Other(Sverifv) 43,590 j
j Total 408,944
2a. Are any of your resources presently provided by ACTION? If so,please specify name of program and funding level.
RSVP project - $24,775
2b. Will there be a major change In your funding level over the next 12 months? II so,please explain.
No
3. Required sponsor documentation to be attached to Project Application.
3a.New Applications REQUIRED
_ Non-Profit Public Agencies
Ccoy of Articles of Incorporation YES NO
Tax exempt status:either IRS determination or copy of application to IAS for exemption YES NO
Organizational chart showing relationship of the VISTA project in the organization • •'YES' g YES
Le cars of Support YES x YES
List of current Board of Directors,showing their names,addresses,and organizational or community
affiliations.indicating how many members represent the low-income population. YES NO
II lass than 51%of the Board of Directors represents the low-income community,the sponsor must form a YES . x YES
VISTA Advisory Council with at least 51%of the membership representing the low-income community
Resume of project supervisor and job description YES x YES
3b. Renewal Applications
''x....,. ......asr.•:•3�...,...:� ....,..a:-.:...and,..
Cocy of articles of incorporation only if there is a change YES NO
Updated letters of support(Include letter from Board of Directors or VISTA Advisory Courted deserting plan
, `ar sell-sufficiency) YES YES
( '
Resubmit any documents in item 3a if there is a change , YES I YES
ACTION Form A•1421(Rev.7.87) Page 4
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SECTION IL PROBLEM IDENTIFICATION AND ANALYSIS
Problem No. 1
(Answer all questions only in the space provided)
INSTRUCTIONS
A problem is an unsatisfactory situation that your organization plans tochange. For example: Siany-five percent of
employable low-income youth ages 16-21 in Michael County have difficulty finding jobs.For each problem you identify,
complete a separate Problem Identification and Analysis(Section II), Project Work Plan(Section III), and VISTA
Volunteer Assignment Description(Section IV).Make as many copies of these sections as you need.
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t.Previte an overview of the purpose of the VISTA project to Include: Oman population statistics of the service ores;
.percentage of low-Income people;what VISTA Volunteers are requested to do;how the low-income community will
benefit from the VISTA project.
The VISTA volunteer will address ways to better utilize and coordinate the
available C.A.T. (Coordinated Agency Transportation) vehicles in serving low income,
handicapped, and elderly clients for essential community services in Rural Orange.
Overall County population is 90,000 with 40,000 living outside Chapel Hill-Carr-
boro transit area. Estimate is_1,000 low income elderly families reside in this •
area.
2.Stets in quantifiable and measurably towns the specific problem the VISTA project will address,Including the number
of tow-income people directly effected by the problem.
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It is estimated that 300 low income elderly families in Rural Orange have
transportation problems to essential community services.
3.H VISTA Volunteers talti be sesigned to organhxedons other than yours,list those orgaossdans,and provide a letter
of support from the Board of Directors of each organ dzadon.
4.If other organizations are addressing the problem described In number 2,Indicate any plans to coordinate the VISTA
Project with these organs stlons.
The Human Services Transporation Board composed of C.A.T.. Agencies (OCCHS, JOCCA
OPC mental Health Center, Aging) is concerned about the utilization of transportation
to more eligible low income persons. Plans are to coordinate the VISTA project with
this Board and several agencies serving the-elderly poor.
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••••••■• room. •,.«..re....-,.o-n Paae 5
For Psnoo FnoM TO
SECTION Ill. VISTA PROJECT WORK PLAN
1n Problem No. 1 April 1, 1989 March 30, 1990
Cokann A Column B I Column C
Planned period of ANAL VISTA PROJECT ACCOMPLISHMENTS
VISTA PROJECT GOALS AND OBJECTIVES Work and (Complete this column whensubm4ting
Accomplishment VISTA Ouanerly Pmject Progress Report)
Goal II: To encourage greater use of the CAT 4th. Quarter
Transportation program, the VISTA project will
establish and implement a Marketing/Promotion Fla
for low income elderly.
I. Educate self on CAT Program and its require- 1st. Quarter
ments and capacity to serve elderly.
2. Recruit and train six volunteer community 2nd. Quarter
leaders (one from each township).
3. Through community volunteer efforts, publicize 2nd. Quarter
the availability of transportation services
and recruit 100 elderly participants.
4. Monitor the effectiveness of the program. 4th. Quarter
5. Assure continuation of the Marketing Program 4th. Quarter
by training community volunteers to continue
promoting and recruiting participants.
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.AC710"Form A.1421 mtiev.747) -•-�- - ••
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tD SECTION 111. VISTA PROJECT WORK PLAN For�++nou
Problem No. l April 1, 1989 March 30, 1990
Colu,nn A Column 8 Column C
Planned period of ACTUAL VISTA PROJECT ACCOMPLISHMENTS
VISTA PROJECT GOALS AND OBJECTIVES Work and (Complete this calumnwhen submining
Accomplishment VISTA Ouaneriy Project Progress Report)
Goal I: The VISTA Volunteer in coordination with
the-sponsor (Orange County Department on Aging)
will' work with the C.A.T. Transportation Program
to determine those transportation services most
needed by low income elderly families in Rural
Orange.
Objectives:.
I. Recruit and train five volunteers to assist 1st. Quarter
in identifying transporbation. needs.
2. Conduct a survey of a minimum of 100 low 1st. Quarter
income elderly families to determine most
pressing transportation needs;
3. Establish contacts with a minimum of two 1st. Quarter
Hillsborough town officials, five area church s,
five area clubs to gain information and suppo t
for the project.
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ACTIMi norm A-1421 thew.2.871
For TO
SECTION Ill. VISTA PROJECT WORK PLAN P.nou MOM ,
Problem No. 1 April 1, 1989 March 30, 1990
Column A Column B Column C
Planned period of ACTUAL VISTA PROJECT ACCOWLISHMENTS
VISTA PROJECT GOALS AND OBJECTIVES Work and (Complete this columnwhen submitting "
Accomplishment VISTA Ouanerty Pmlect Progress Report)
Goal III: Ensure that the VISTA project is
effectively managed to achieve progress as out-
lined in the work plan.
Objectives: '
1. Maintain one full time VISTA volunteer by re- Ongoing
cruiting locally or in conjunction with ACTION
if possible.'
2. Ensure that reports to Department on Aging Monthly
Director are adequpte to chart actual progress.
3. Meet with a VISTA Advisory Council sponsor to Quarterly
oversee project operations on a quarterly basis.
9. Meet with VISTA volunteer at least monthly Monthly
to formally review -progress toward job assign-
ment goals and plan future work objectives.
_5. Conduct public relations campaign by contacts Quarterly
with local print and news media to enhance
community awareness of the VISTA project and
its sucesses.
6. Provides VISTA volunteer with on-the-job As needed
training after initial placement and counsels
volunteers on career development issue as
.requested.
7. Perform in conjunction with the VISTA Quarterly
Advisory Council quarterly assessment of the
VISTA project. Annual project evaluation will
be compiled for ACTIONjVISTA abplication.
m (continued) "
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.AC110H Form A.1421 IFor.7 471 --�-- — ••
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SEC71ON Ill. VISTA PROJECT WORK PLAN For Fetwu FROM TO
Problem No. 1 April 1, 1989 March 30, 1990
Column A Column B Column C
Planned period of ACTUAL VISTA PROJECT ACCOMPLISHMENTS
VISTA PROJECT GOALS AND OBJECTIVES Work and (ComPlele Ihiscolumnwhen submMing "
Accomplishment VISTA Ouanerly Project Progress Report)
8. Attend ACTION sponsored VISTA supervisors' When available
training as offered by ACTION.
July 31, 1989
9. Ensure completion and receipt at ACTION State October 31, 1989
Office of quarterly VISTA project progress January 31, 1990
reports thirty (30) days after close of April 30, 1990 '
quarter.
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AC7101i Form A.1421 1A w.7.811 _ ...
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SECTION IV. VISTA VOLUNTEER ASSIGNMENT
Problem No.
(Answer all questions any In the spaCe provided)
It. Sponsor'a Name I b. Lowden'(City,Stale)
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Orange county Department on Agin- Hillsborough, NC
2. GeocirsphIC Atett(s)at Volunteer assignment 3. Number at Volunteers required for thin assignment
Orange County - Rural One
4. arm dascriotion of gloansofinn eraertIzatten and VISTA Proleet -
The Orange County Department will provide overall County VISTA
project direction and to -supervise the volunteer assignment to
improve the C.A.T. transportation program utilization. The
Department on Aging is responsible for the staffing (planning,
coordinating, management) for the C.A.T. program employing a part
time C.A.T. coordinator and transportation supervisor and nine
drivers. The C.A.T. Program has been operational since July, 1986.
S. Identify the problem(*)described In SECTION In which esetnetent Melee
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One VISTA Volunteer will be recruited with Marketing/Advertising skills
to address the problem of better utilizing and coordinating the C.A.T.
(Coordinating Agency Transportation) program vehicles for low income
elderly. The Human Services Transportation Board identified rural
Orange County's low income clients as having the greatest transportation
needs. Efforts will be addressed at how to better market transportation
to this group. .
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Ac7)011 Ferny A.1421(Rar.1.87)
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SECTION IV. VISTA VOLUNTEER ASSIGNMENT
Problem No. 1 •
• (Answer ail questions only in the space provided)
G. List responsibMtles(tasks and activIdes)of the VISTA Volunteer working under this assignment descripdon
in achieving the objectives of the VISTA Project Workplan.
The volunteer tasks and responsibilities will be:
. 1. Review existing C.A.T. Program, its routes, schedule, available vehicles and
people served.
2. To conduct a transportation needs assessment of low income elderly,
3. To involve the rural community and gain support for the VISTA Project.
4. Recruit volunteers who will actually do research and promote the transportation
services.
5. Develop marketing/advertising plan for the C.A.T. Program.
6. Monitor the implementation of the Marketing/Promotion Plan.
7. Train volunteers who will be able to assure continuation of the Marketing
Program.
1. List essential VISTA Volunteer skills and qualifications
The preferred volunteer skills and qualifications are:
1. Interest in working on the problems of improving transportation to low income
population.
2. Knowledge and experience in marketing research and evaluation.
3. Knowledge and experience in program advertising.
4. Ability to express ideas verbally and in written form. A retired business
professional would be desireable. A college degree or course work in marketing
desirable but not required. Volunteer will, work under the direction of the
• Department on Aging Director.
5. Ability to motivate individuals to help themselves and others.
6. Ability to recruit community volunteers.
7. Ability to keep necessary records of project activities.
8. Indicate any factors ACM=should be aware of when assigning disabled Volunteer*to this project,
such as availability of transportadon and housing,accessibility of facitidess etc. Are random to be
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- provided accessible dos disabied members of the community'?
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Yes
I have read the assignment description,and if selected.I agree to fulfill the duties and activities described above.
SIGNATUREOF APPUCANTACLUNTEER DATE
ACTION Form A.1421(Rev.7-871 Page 10
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SECTION V. COMMUNITY INVOLVEMENT IN PROJECT
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• (Answer al questions only in the space provided) '
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INSTRUCTIONS
ACTION legislation requires that the low-income Community to be served by VISTA Volunteers participate in planning.
developing,and implementing the VISTA project.Your responses to questions below must demonstrate how you plan to meet
these requirements.
ACTION legislation also requires the VISTA project to generate the commitment of private sector resources and volunteer
service at the local level to carry out the purpose of the project.The sponsoring organization must plan for the phase-out of
VISTA Volunteers and for the performance of the Volunteers'functions by local citizens.
1.Describe In specific terms haw the law-Income people the project proposes to serve are being Included In the
Winning.developmen;and Implementation of the project.
A special VISTA Advisory Council will be formed and staffed by the
Project Director. A majority of the members (5-10) will represent
the low income community. The Council will be used for review
and comment on all phases of the VISTA Project: planning, develop-
ment, implementation.
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2.What specific steps will the sponsor tike Ii genende the conertitmerd of private sector resources and reeruitetent
at volunteers from the community to help eat oat the VISTA projocre activities?(Attach letters of support from
the public andtor panda sector arpmrisstkana that will be backed le suppordel the VISTA project's efforts.)
Orange County has already met with and received the commitment of the •
Human Services Management Team and C.A.T. Human Services Transportation
Board. Specific agencies who have endorsed the project are: N.0 Agri-
cultural Extension Service, Orange-Person-Chatham Mental Health Center,
County Department of Social Services, Department on Aging, County
Recreation Department, County Health Department, Housing and Community
Development, Commission for Women (See support letters) . Each agency
is willing to commit- staff and volunteer resources to a coordinated
Outreach effort. The Association of Community Agencies (ACA) composed
of private agencies will be informed about the VISTA project and asked
to request assistance. The RSVP Program, sponsored by Orange County,
would be requested to help with volunteer recruiting.
Through the coordination of private sector and local government, the
project will institutionalized by 1992.
Arrt1O14 Farm A-1421(Rey.7-el) Page 11
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SECTION VI.VISTA PROJECT MANAGEMENT AND SUPPORT
• (Answer all questions only in the space provided)
INSTRUCTIONS AND REQUIREMENTS
This section is designed to assess your organizations ability to manage and support the proposed VISTA project.
1. Your organization is required to provide VISTA Volunteers with work facilities.supplies,materials.etc..for the
operation of this project.
2. Approximately 30 days prior to the start of the ACTION pre-service orientation,your organization will be required to
submit a detailed on-the-job training plan to the ACTION State Office for approval.
3. You are also required to submit to the ACTION State Office individual career development plans for locally recruited
low-income volunteers after they have been assigned.
1.Oeseibe,In specific terms how your argentzo ion wilt recruit quaffed VISTA Volunteers to servo en the project.
If you need ACTION recruitment assistance,please Indicate what type.
Orange County will use 'normal recruiting channels through its
established Personnel Department. However, additional avenues will
be pursued — specifically:
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1. Inquire if RSVP has interested volunteers.
2 Contact the University Department who may have qualified candidates.
3. Advertise with the Employment Security Commission.
4. Request ACTION to circulate VISTA job description through channels.
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2.Describe plans for the daily supervision el VISTA Volunteers.Specify whether supervision will be full-time,part-
time,or delegated to other organizations where Vohrnteera Me be assigned.Attach job description(s)end
resume(s)of the persons)who will have mice responsibility ter aupervishg the VISTA Volunteers assigned to
this project.
VISTA Volunteer will receive daily supervision under the director of
the Department on Aging.
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ACTION Porrn A.i4121(Rev.7 7) Page 12
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SECTION VI.VISTA PROJECT MANAGEMENT AND SUPPORT
(Answer all questions only in the space provided)
'3. Describe the on•therjob transportation needs of the Volunteers and your plans for me dag those needs.
a.Geographical area in which Volunteers will have to travel: 65 0 square miles.
b.Estimated cost
(1)Private vehicle:Estimated nm of miles per year 1,000 x 20% cants per mite..$ 205
(2)Public Transportation: No.of Vols. x est no.of trips per trip a $
a.Indicate how costs of on-the-job transportation will be covered. Department on Aging
4. Describe your pleas to recognize and publicize the work of the VISTA Volunteers,community volunteers
recruited,and private sector support received.
VISTA volunteers will be publicized through several county publications such
as the County Employee's Newsletter, the Department on Aging Quarterly Newspaper.
Monthly Senior Center Calendar and RSVP Newsletter. Local newspaper coverage
will be requested for the project.
Special Brochure will likely be developed to inform the public and low income
community of improved transportation service efforts.
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S. Describe how your organization and/or other community agencies will provide on-thsyob training and technical
assistance to the VISTA Volunteers as needed to cony out their assignments.
The project Director will provide on the job technical assistance to
the VISTA volunteers as needed. If required and beneficial, the
VISTA Volunteer will be enrolled in a local Community College
course directly related to their assignments.
Specific on the job training will include:
( 1) Overview of Orange County and County government policies and
procedures.
(2) Review of existing community services.
(3) Background review on specific VISTA problem assignment. •
ACTION Fora A4427(Nev.74171
Page 13
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ACTIN
DOMEETIC OPERATIONS
FULL-TI MV VOLUNTEER PROGRAMS
VISTA-S
•ilc:.1ECT NO. NC 31-169-9
At;*FEMENT NO. 01
tn. AGREEMENT
(Pursuant to Titio 1, PL 93-113
the Domestic Volunteer Service
Act of 1973, P7 Stat. 394)
bc!tween
Orange County Government
P.O. Box 8181
Hillsborough, North Carolina 27278
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and
ACTION - Re6on IV
101 Marietta Street, N. W
Suite 1001
Atlanta, Geornia 30323
This Agreement between ACTION and Orange County Government
(the "Sponsor")
provides for the assignment or up t5i volunteers to the Sponsor for
the purrose of periurming volunteer service to strengthen and supplement
effort:: to eliminate poverty and poveriv related human, social and -environmental
problems as specified in the project narrative, which is attached hereto and
made a part hereof. In the event of inconsistencies or conflicts between the
project narrative and this agreement, thL : agreement shall govern.
It is anticipated by the parties that the project period needed to accomplish
the objeCtives specified in the project narrative will be a period of 12
years, beginning on 04-01-89 ; however, neither ACTION nor the
rpongor shall be obligated Co assign or accept volunteers or continue performance
15
hereunder (other than performance of obligations, such as the preservation of
records, which continue after the t;.:rt.ir..=:ion of this agreement) after the date
specified in the Section of this c:;;rec:Le::c entitled "Duration", unless. a
written• amendment to this agreement extending the period of performance has
been executed by both parties.
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1. Duration
This Agreement shall beCOM,: ei . Li..• 04-01-89 _
and-shall terminate one year ir..•u. the effective date, unless sooner
terminated. No volunteer shall t` '_:; ed to any duties hereunder until
45 days after the Project ::arr.:civ.- been t.ubmicced to the Governor of
North Carolina , and lie has :..•t approved it during such period,
unless the Governor has, prior to that date, indicated his approval of the
project.
2. ACTION Responsibilities
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ACTION will:
a. Assign up to 01 volunteers co the Sponsor on or .,Cter the effective
date of this agreement, and :.c its option, replacements for any
Volunteers who resign, transfer or are terminated. .
b. Provide such financial support, health care and technical assistance,
' except as otherwise provided herein, as may be necessary, in accordance
with standards prescribed by ACTION, to enable the volunteers to
effectively perform the work to which they are assigned.
c. - Provide applicant processing and volunteer pre-service training.
d. ' Provide technical assistance to the Sponsor in planning, developmL• t,
and implementation of the project.
e. .Submit the Project Narrative to th • Governor of Nurt.h Carolina
for his review.
f. Periodically review and evaluate the Sponsor's use of volunteers to
- achieve the objectives and perform the task specified in the Project
Narrative.
g. If requested to do so by the Sponsor in writing, remove any volunteer
..from the project in accordance with ACTION policies and procedures.
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h. Provide the Sponsor timely ia:7-r:_,tiun concerning ACTION Regulations,
Policies and Procedures, and .:ny -- ndments thereto.
i. Provide financial support uf transportation as follows:
There will be .no financial support from ACTION.
3. Sponsor Obligations
The Sponsor will:
a. As requested by ACTION, assit:t in the recruitment and selection of
applicants to become volunteers.
b. Assist in the provision of pre-service and in-service training, as
specified in the Project Narrative.
c. Accomplish the goals and ebjeccives set out for the Volunteers in
the Project Narrative.
d. Provide supervision for the Volunteers as described in the Project
Narrative and paragraph 4 hereof. The Volunteer Supervisor shall have
the qualifications described in the Project Narrative. No Volunteer
Supervisor may be appointed without the prior approval of ACTION.
e. Provide on-the-job transportation and other project support as
specified in the Project Narrative and paragraph 4 hereof.
f. Maintain such records and accounts, and make such reports and investi-
gations concerning matters involving Volunteers and the project as
ACTION may require. The Sponsor agrees to retain such records as
ACTION may require for a period of three years after completion or
termination of the project, and to provide access to such records to
ACTION and the Comptroller General of the United States for the purpose
of audit or examination.
g. Advance up to $500 to any Volunteer (reimbursable by ACTION) in case
of an emergency (i. e. critical illness or death in the immediate family).
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h. Provide an informal grievance procedure for volunteers, as required
by the Volunteer Grievance Procedure (ACTION Order 3730.1).
i.- Provide to each low-income locally recruited volunteer, and implement,
as required by ACTION Handbook 4301.19, an individual plan designed
to in:;urc that each ::uch voluut.-or is provided an opportunity for job
advancement or for transition ra :;ttuotIon leading to gainful
. employment at the end o1 his Volunteev service, and update such plan
and review it with the volunteer one hundred twenty days prior to the
completion of the volunteer's term of service.
j. . To the maximum extent practicable, consult with and utilize the people
. of the community to be served by volunteers in planning, developing and
implementing the project, as required by ACTION Order 4000.4.
k.. Report to the ACTION Scat, UL: lee, or Regional Office if necessary,
. within 24 hours, the unscLeduled termination of volunteers, and other-
, wise keep ACTION informed .i,:,:: ;;ultcl .changes of .I. us and conditions
of volunteers ,
(such ;,� a1•r�. ;.uspit alizations, :,:•,Ut.},
l.* Submit Sponsor quarterly report:. (A-56d) within 10 w,,rking days alter
the close of each quarter.
m. Submit an-the job traiuin;• I.l:tit•. tLirt 00) days in advance of any
• . .pre-service training cyol. :'r. ;;: :.i:ich the sponsor expects to receive
volunteers.
n. Comply with federal laws and regulations and ACTION policies and (procedures
• applicable to the project, or which may become applicable to it subsequent •
to the execution of this Agreement. Currently applicable laws, regula-
tions, policies and procedures are summarized in the VISTA Operations
Handbook for Sponsors; however, the Handbook is not a :;ubstitutc : or the
laws, regulations, policie:, and procedures themselves which are binding
on Sponsors, and may be obtained from any Regional Office.
o. Provide information to loci •t;:;tt. ,,,,cl,,,Le,; on the conditions of volunteer
service.
p. . Six months after the VISTA Volunteers have completed their service,
cooperate with ACTION in essessia:g the effectiveness of the implei enta-
. tion of the community continuance plan.
•
q. Other obligations:
"NO SPONSOR SHALL APPROVE TILE INVOLVEMENT Or
ASSIGNED TO THEM IN PLANNING, ANY VISTA VIN, OR
Iat
OTHERWISE AIDING OR ASSISTING IN ANY WIINTSOEVER".
•
-4-
•
•
18
„ •
2.
3.
•-•••••-•
•
4.
5.
4. Joint Responsibilities
a.
b.
c.
5. Nondiscrimination
No person with responsibilities in the operation of the project shall
discriminate with respect to any aspect of the project because of race,
creed,belief, color, national origin, sex, age or political affiliation.
6. Dele ation and Subcontractin
The Sponsor will not delegate, • r 'assign any of its obligations or duties
hereunder. However, volunteers may be assigned by the Sponsor to perform
duties with other public or private non-profit agencies or organizations
as described in the Project Narrative in accordance with Memoranda of
Understanding complying with the requirements of Appendix A attached hereto.
-5-
•
19
•
•
7. Supplemental Payments Prohibited
•
The allowances provided to volunteers are designed to permit volunteers
to live at the economic level of the persons served, as required by law.
Sponsors are prohibited from supplementing these allowances and from
•
permitting others to do so.
•
8. Amendments
This Memorandum of Agreement may be amended at any time by an agreement
in writing executed by authorized representatives of Sponsor and ACTION.
9. Notices
All notices and communications required to be given to ACTION by the
. Sponsor except as otherwise specifically provided, shall be directed. L.-
the ACTION State Program Director at ACTION, 300 Fayetteville Street Malt
Room 131, Faleigh, North Carolina 27601
All notices required to be given to che Sponsor by ACTION shall be
directed to Mr. Jerry Passmore, Dept. on Aging Director, 300 West Tryon Street,
• Hillsborough, North Carolina 27278
10. • Termination
The Sponsor may terminate this agreement at any time by giving 30 daya
notice in writing of intent to terminate to ACTION. ACTION may terminate,
suspend or refuse to renew this agreement in accordance with the provisions
of ACTION Order 45 CFR 1212 or, if requested to do so by the Governor
of North Carolina , at such time as the Director of ACTION
and the Governor of North Carolina may agree upon:
•
•
(SPONSOR)
By
Robert L. Winston
(Signature) State Director
(Title)
Address P.O. Century Station .
300 Fayetteville Street Mall,-km. 131
Raleigh, NC 27601
Address
• •
•
Date
Datp 4,,TO 417,0017-
•
•
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mop- -
•
. .
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. 1-4
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT; Authorization to Submit the RSVP Renewal Application
DEPARTMENT: Aging PUBLIC HEARING YES: NO: X
----------------------------------
ATTACHMENT(S) : RSVP Resolution for INFORMATION CONTACT:
Submission of Grant Application Jerry Passmore, ext 280
TELEPHONE NUMBER-
Hillsborough - 732-8181
• Chapel Hill - 968-4501
Mebane • - 227-2031
Durham - 688-7331
-----
PURPOSE: To consider a resolution authorizing the submission of the RSVP
application to ACTION for the period July 1, 1989 through
June 30, 1990 in the amount of $26,010 in federal funds by the
County Manager. The attached resolution needs the County
Commissioners' approval .
BACKGROUND: This is a yearly continuation application covering volunteer
services provided by 475 retirees (60+) serving approximately •
58,000 hours for 50+ non-profit organizations in Orange
County. There would be no increase in county match funds
for the continuation of the program for next year.
RECOMMENDATION(S) : Approve.
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified and Clerk , of the Orange
County Board of Commissioners does hereby certify: .
That the attached resolution is a true and correct copy of
the resolution to authorize the County Manager to submit an
application to ACTION for a $26,010 grant for continuation of
the Retired Senior Volunteer Program for twelve months and to
assure minimum support of this program of 30% cash, goods,
and services, and further, that such resolution has been fully
recorded in the journal of proceedings and records in my office.
• IN WHITNESS WHEREOF, I have hereunto set my hand this 21st
day of February, 1989.
ORANGE COUNTY BOARD OF COMMISSIONERS
BY:
Beverly A. lythe, Cler
SEAL
14
•
•
. .
ArTioN
DOMESTIC OPERATIONS
FULL-TTME, VOLUNTEER PRO(RANS
•
VISTA-S
OJECT NO. NC 31-169-9
EEMENT NO. 01
•
%EnOKA::ot,:q M. AGREEMENT
• •
(Pursuant to Tit 1 ' 1 , PL 93-113
the Domestic Volunteer Service
Act of 1973, E7 Stat. 394)
• botween
Orange County Government
P.O. Box 8181
Hillsborough, North Carolina 27278
•
and
• ACTION - Rer,ion IV
101 Marictio Street, N. W
•
,Faitt, 1003
Atlanta, Geor0a 30323
•
This Agreement between ACTION and Orange County Government
. (the "Sponsor") • .
provides for the assignment of up to Of---- voiunteern to the Sponsor for
the purvose of performing volunteer service to strengthen and supplement
efforts to eliminate poverty and poverty related human, social and environmental
problems as specified in the project narrative, which is attached hereto and
made a part hereof. In the event of inconsistencies or conflicts between the
project narrative and this agreement, ...lib; agreement shall govern.
It is anticipated by the parties that the project period needed to accoMplish
the objectives specified in the project narrative will be a period of 12
years, beginning on 04-01-89 ; however, neither ACTION nor the
Tensor shall be obligated to assign or accept volunteers or continua performance
•
15
•
•
hereunder (other than performance of obligations, such as the preservation of
records, which continue after the termination of this agreement) after the date •
specified in the Section of this .i re,,I:::c:r_t entitled "Duration", unless a
written- amendment to this agreement extending the period of performance has
been executed by both parties.
1. Duration
This Agreement shall becui::e 04-01-89 - •
and.shall terminate one year irow the effective date, unless sooner
terminated. No volunteer dial' •1;;red to any duties hereunder until
45 days after the Project Narrative been submitted to the Governor of
North Carolina , and ho lu._. approved it during euch period,
unless the Governor has, prior to chart dace, indicated his approval of the
project.
2. ACTION Responsibilities
ACTION will:
a. Assign up to 01 • vuluuLcL•r:s to the Sponsor on or after the effective
' date of this agreement, and at its option, replacements for any
• Volunteers who resign, transfer or are terminated.
b., 'Provide such financial support, health care and technical assistance,
' except as otherwise provid,•J herein, as may be necessary, in accordance
with standards prescribed by ACTION, , to enable the volunteers to
. effectively perform the work co which they are assigned.
•
c. • Provide applicant processing and volunteer pre-service training.
•
d. : Provide technical assistance to the Sponsor in plannin;;, development,
• and implementation of the project.
e. ,Submit the Project Narrative to tier Governor of North t:arulina
for his review.
f. Periodically review and evaluate the Sponsor's use of volunteers to
- achieve the objectives and perform the cask specified in the Project
Narrative.
g. If requested to do so by the Sponsor in writing, remove any volunteer
..from the project in accordance with ACTION policies and procedures. ••
•
N
J.
h. Provide the Sponsor timely ief...r :icien concerning ACTION Regulations,
Policies and Procedures, end .aly .n.:endmoncs thereto.
i. 'Provide financial support uf transportation as follows:
•
There will be no financial support from ACTION.
•
•
•
•
•
3. Sponsor Obligations
The Sponsor will:
a. As requested by ACTION, assist in the recruitment and selection of 1 •
applicants to become volunteers.
b. Assist in the provision of pre-service and in-service training, as
specified in the Project Narrative.
c. Accomplish the goals and objectives set out for the Volunteers in
the Project Narrative.
d. Provide supervision for the Volunteers as described in the Project
Narrative and paragraph 4 hereof. The Volunteer Supervisor shall have
the qualifications described in the Project Narrative. No Volunteer
Supervisor may be appointed without the prior approval of ACTION.
e. 1rovide on-the-job transportation and other project support as
specified in the Project Narrative and paragraph 4 hereof.
f. Maintain such records and accounts, and make such reports and investi-
gations concerning matters involving Volunteers and the project as
ACTION may require. The Sponsor agrees to retain such records as
ACTION may require for a period of three years after completion or
termination of the project, and to provide access to such records to
ACTION and the Comptroller General of the United States for the purpose
of audit or examination.
g. Advance up to $500 to any Volunteer (reimbursable by ACTION) in case
of an emergency (i. e. critical illness or death in the immediate family) .
-3-
•
17
•
h. Provide an informal grievance procedure for volunteers, as required
by the Volunteer Grievance Procedure (ACTION Order 3730.1). •
I., Provide to each low-income locally recruited volunteer; and implement,
as required by ACTION Handbook 4301.19, an individual plan designed
to insure that each such voluuteor is provided an opportunity for job
•
advancement or for transition ra a situation leading ro gainful
• employment at the end oL his Volunteer service, and update such plan
and review it with the volunteer one hundred twenty days prior to the
• completion of the volunteer's term of service.
j. • To the maximum extent practicable, consult with and utilize the people
.• of the community to be served by volunteers in planning, developing and
• implementing the project, as required by ACTION Order 4000.4.
k.. Report to the ACTION State OiJICL!, or Regional Office if necessary,
• within 24 hours, the unscheduled termination of volunteers, and other-
: wise keep ACTION informed ,f on.;;:l. dul •d changes of %Latus and conditions
of volunteers (such at, arrests, Lospitalizations, AWOL) . •
1: Submit Sponsor quarterly report . (A-56 ) within 10 working days alter
the close of each quarter.
m. Submit on-the job troininv. plate. tnirty (30) days in advance of any
pre-service training cycle from ;:hich the sponsor expects to receive
volunteers.
n. Comply with federal laws and ra;,,ulations and ACTION policies and procedures t.
: applicable to the project, or which may become applicable to it subsequent
to the execution of this
eereement. Currently applicable laws, regula-
tions, policies and procedures are summarized in the VISTA Operations
Handbook for Sponsors; however, the Handbook is not a substitute ler the
. •
laws, regulations, policies and procedures themselves which are binding
on Sponsors, and may be obtained from arty Regional Office.
o. Provide information to deleglaLe ..,.,encies on the conditions of volunteer
• , service.
p. . Six months after the VISTA Volunteers have completed their service,
cooperate with ACTION in assessing the effectiveness of the implementa-
tion of the community continuance plan.
•
q. Other obligations:
1,,e "NO SPONSOR SHALL APPROVE THE INVOLVEMENT OF ANY VISTA VOLUNTEER
ASSIGNED TO THEM IN PLANNING, INITIATING, PARTleIPATiNC IN, OR
• . OTHERWISE AIDING OR ASSISTING IN ANY DEMONSTRATING WHATSOEVER".
•' •
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18
. .
•
9
•
3.
•
4.
5.
4. Joint Responsibilities
•
•
a.
•
•
b. •
•
•
C.
5. Nondiscrimination
• . No person with responsibilities in the operation of the project shall
discriminate with respect to any aspect of the project because of race,
• creed,belief, color, national origin, sex, age or political affiliation.
6. Delegation and Subcontracting
The Sponsor will not delegate, or assign any of its obligations or duties
hereunder. However, volunteers may be assigned by the Sponsor to perform
duties with other public or private non-profit agencies or organizations
• as described in the Project Narrative in accordance with Memoranda of
Understanding complying with the requirements of Appendix A attached hereto.
-5-
. . •
•
7. Supplemental Payments Prohibited
The allowances provided to volunteers are designed to permit volunteers
to live at the economic level of the persons served, as required by law. •
Sponsors are prohibited from supplementing these allowances and from
permitting others to do so.
8. Amendments
This Memorandum of Agreement may be amended at any time by an agreement
in writing executed by authorized representatives of Sponsor and ACTION.
9. Notices
•
All notices and communications required to be given to ACTION by the -
Sponsor except as otherwise specifically provided, shall be directed: c,
the ACTION State Program Director at ACTION, 300 Fayetteville Street Mail
Room 131, Faleigh, North Carolina 27601
All notices required to be given to the Sponsor by ACTION shall be 2.
directed to Mr. Jerr' Passmore, De.t. on A:ing Director, 300 West Tryon Street,
Hillsborough, North Carolina 27278
10. . Termination '
•
The Sponsor may terminate this agreement at any time by giving 30 daya
notice in writing of intent CO terminate to ACTION. ACTION may terminate, •
suspend or refuse to renew this agreement in accordance with the provisions •
of ACTION Order 45 CFR 1212 or, if requested to do so by the Governor
of North Carolina , at such time as the Director of ACTION
and the Governor of North Carolina may agree upon:
•
•
•
(SPONS ACTIO___(„%de '
By Age Robert L. Winston •
(Signature) if State Director
•
(Title), Chair, Board of 'oMmiesioners Address P.O. Century Station - •
300 Fayetteville Street Mall, Rm. -13I
• Raleigh, NC 27601
Address P.O. Box 8181
•
Hillsborough, NC 27278
•
•
Date February 21 , 1989 Darp 4..?4 1i9f
..611rALarriolLkillik
•
S
•
•
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•
•
2
• -
A RESOLUTION AUTHORIZING SUBMISSION OF A GRANT APPLICATION
FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSyk))
BE IT RESOLVED by the Commissioners of Orange County
that the Commissioners authorize the County Manager to
submit an application to ACTION for a $26,0107, grant for
continuation of the Retired Senior Volunteer Program for
twelve months and to certify to the federal government
the willingness of the County to assure a minimum of 30%
in cash, goods, and services as the non-federal share in
support of the program.
This is the twenty-first day of February, 1989.
•
•
4,I
• - -
•
, I
ORANGE COUNTY
BOARD OF' COMMISSIONERS
Action Agenda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21 , 1989
SUBJECT: ORANGE COUNTY CDBG FINANCIAL STATUS REPORT
DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: NO: x
ATTACHMENT(S) : Status Report INFORMATION CONTACT: Tara L. Fikes
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To advise the Board of Commissioners of the status of
the Rencher Street CDBG Program.
BACKGROUND: One of the requirements of the County's plan for CDBG
Program Administration for the Rencher Street Project
is the provision of quarterly status reports on
expenditures and accomplishments to the Board of
County Commissioners. In order to comply with this
requirement, the Housing and Community Development
Department will submit these reports to the Board at
the end of each quarter until the project is
completed.
This is the first report which covers the first
quarter which ended December 31 , 1988.
RECOMMENDATION(S) : Receive as information.
_ -
2
ORANGE COUNTY CDBG FINANCIAL STATUS REPORT:
EXPENDITURES AND ACCOMPLISHMENTS
PROJECT AREA: Rencher Street Area
REPORTING PERIOD: First Quarter ending December 31 , 1988
REPORTING DATE : February 21 , 1989
ACTIVITY: BUDGET:
EXPENDITURES:
Acquisition $ 3, 000 -0-
Street Improvements 99, 925 -0-
Sewer Improvements 249,441 -0-
Water Improvements 64, 718 -0-
Clearance 1 , 700 -0-
Housing Rehabilitation 185, 128 -0-
Administration 81 , 388 $4,250
TOTALS $685, 300 $4,250
ACCOMPLISHMENTS:
1 . Executed Grant Agreement
2. Completed Citizen Participation Plan
3. Began Environmental Review Process
Projected completion date - April 1 , 1989
4. Began development of the Fair Housing Plan
Projected completion date - February 21 , 1989
1
ORANGE COUNTY
BOARD OP COMMISSIONERS
Action Agenda
Item No. t-1
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT: Farmers Home Loan Discount Purchase Program
DEPARTMENT: Finance PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : INFORMATION CONTACT:
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To consider County participation in the Farmers Home Loan
Discount Purchase Program and to consider documents necessary to
authorize a refinancing of the County's outstanding Efland Sewer loan.
BACKGROUND: See attached memo.
RECOMMENDATION(S) : The Manager recommends the following actions:
(1) To introduce a refunding bond order (copies to be
available at Board meeting) .
(2) To set a public hearing for March 8 regarding the
proposed bond order.
. ,
2
MEMO TO: John M. Link, County Manager
•
FROM: Ellen G. Liston, Finance Director
SUBJECT: FmHA Discount Purchase Program
DATE: February 16, 1989
The Farmer's Home Administration (FmHA) has recently
announced a Discount Purchase Program for 1989. FmHA must
sell $584 million of Community Programs loans in FY 1989 and
prefers to do so through the Discount Purchase Program.
The County currently holds one FmHA loan - Efland Sewer. The
principal amount on this loan is $200,000. FmHA will offer
to sell this loan back to us for approximately $120,000. The
County will be able choose between the following options:
buy out the loan with current reserves, buy-out the loan with
a refunding bond, or keep the current FmHA loan.
In order to participate in the Discount Purchase program, we
must satisfy several requirements. We must be in a position
to do the following:
1) Close out the Efland Sewer project and have the
final inspections by the County and by FmHA made.
2) Make a "good faith" deposit of 5% to FmHA on or
before March 9.
If the County chooses to refinance the loan with a local
bank, additional steps will be necessary. These steps are
dictated by the Local Government Commission because the
refinancing will be treated as a private placement bond sale.
A) Inform LGC by telephone and in writing of the
County's interest in refinancing our FmHA loan.
- This step has already been taken by Finance staff.
B) Begin refunding bond authorization proceedings.
- This step requires Board of Commissioners
action at the February 21 meeting.
C) Begin negotiations with local banks for private
3
placement of the refunding bond (refinancing the
loan) .
- The staff has begun preliminary talks with
several banks who have handled FmHA refinancings
in the past.
In deciding whether the County should participate in the
Discount Purchase program, we should first consider whether
we will be eligible for the program. If we are eligible,
then we must determine if buying out our loan is financially
favorable for the County.
Eligibility
There is some question about our eligibility for the program
because our project is not yet closed out. In order to
participate in the buy-back program, all jurisdictions must
have closed out all phases of construction, payment,
inspection, and other approvals of the project by May 9.
The deadline for applying for the program and paying the
"good faith" deposit of approximately $6,000 is March 9. It
is unlikely that the project will be closed out by March 9.
Therefore, before March 9, we will have to decide whether it
is wise to proceed with the program and the good faith
deposit. We do not anticipate any problems with the close-
out of the project which would prohibit us from participating
in the program.
If we do pay the good faith deposit, and the project is not
closed out by May 9, we will not lose our deposit, but it
will be applied to the principal of our loan and will not be
refunded to us before the our loan is completely paid out.
Our loan payments are scheduled through FY 2027, so we will
not see the benefit from the $6,000 for many years.
Analysis of Financial Feasibility
1) Buy-back without refinancing with bank
The County may choose to simply buy out the loan with
current reserves. it is very likely that this will be
the option which can save the County the most money.
We will have the opportunity to buy our loan at a 40%
discount. This would save the County approximately
$80,000 in principal payments.
The only drawback of this approach is that we would have
to pay $120,000 in a lump sum this fiscal year. If we
stay with our current loan with FmHA, our payment this
year would be $12,750. Future annual loan payments would
4
be approximately $14,000. Thus, although we would
eventually save money, this option would have an
immediate negative impact on this year's budget.
By using funds we expect will be left over after the
completion of the Efland sewer project (possibly as much
as $50,000) and/or using the part of the reserve we set
aside in this year's budget for payment of debt service
on our new bond issue, we can raise the $120,000 needed
to buy back our loan. However, we must realize that this
$120,000 will not be available for use on other CIP
projects this year or in the next several years.
2) Refinancing loan with Bank
This option is not likely to save the County as much
money in the long run, but will minimize the effect on
the County's budget in the short run. With approval by
the LGC and the willingness of a local bank, we will be
able to buy back our loan at a discount from FmHA and
refinance the discounted amount.
We must assume that the refinancing will be at a
significantly higher interest rate. The refunding bond
will not be tax-exempt.
The major drawback to this option is that we will incur
overhead costs of approximately $6,000 for bond counsel
and publication costs. Significant staff time will also
be required to complete the refinancing.
We believe that we can arrange terms which will allow us
to pay back the refinanced loan with annual payments of
approximately $15,000 to $18,000. Information will be
available in the next several weeks which will tell us
whether this option will be feasible.
Recommendation
The staff recommends that the County start the formal
proceedings for a bond authorization, so that the option of
refinancing the loan is not closed off to us. It appears at
this time that the County will be eligible to participate in
the discount purchase program and that it will be in our best
financial interest to do so.
The staff has already submitted a preliminary application to
the Local Government Commission as required. This
application is not binding in any way, but again keeps all
options open to us.
We recommend that the County delay the final decision on
whether to participate and if so, whether to refinance until
the March 8 Board of County Commissioners meeting.
5
Proposed Action
To introduce the refunding bond order (copies to be available
at the Board meeting).
To set a public hearing for March 8 on the the proposed bond
order.
tg....2 sPy4
• •
6 )
County - Form 2.
Proceedings Introducing Refunding
Bond Order (Week of February 20)
[A regular] [An adjourned regular] [A special] meeting
of the Board of Commissioners for the County of Orange , North
Carolina, was held in the Courtroom of the old Post Office .
ln
Chapel Hill , North Carolina, the regular place of meeting, at7:30
P.M. , on February 21 , 1989.
Present: Chairman Moses Carey, Jr. , presiding, and
Commissioners Stephen Halkiotis, John Hartwell and Shirley E. Marshall
Absent: Don Willhoit
Also present: Beverly A. Blythe Clerk to the Board of
Commissioners, and Ellen G. Liston , Finance Director.
•
. .
Commissioner Shirley E. Marshall introduced the follow-
ing order authorizing bonds which was read:
ORDER AUTHORIZING $ 200,000
REFUNDING BONDS
BE IT ORDERED by the Board of Commissioners for the
County of Orange
1. That, pursuant to The Local Government Bond Act, as
amended, the County of Orange , North Carolina, is hereby
authorized to contract a debt, in addition to any and all other
debt which said County may now or hereafter have power or
authority to 'contract, and in evidence thereof to issue Refunding
Bonds in an aggregate principal amount not exceeding $ 200,000
for the purpose of providing funds, with other available funds,
for paying the cost of refunding, including related issuance
expenses, the following bonds of said County currently
outstanding:
$ 200,000 Sanitary Sewer Bonds, dated March 14, 1988
Bonds, dated
Bonds, dated
Bonds, dated
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- •
•
2. That taxes shall be levied in an amount sufficient
to pay the principal of and the interest on said Refunding Bonds.
3. That a sworn statement of the debt of said County
has been filed with the Clerk to the Board of Commissioners for
said County and is open to public inspection.
4. That this order shall take effect upon its
adoption.
The Board of Commissioners thereupon designated the
Finance Director as the officer whose duty it shall be to make
and file with the Clerk to the Board of Commissioners the sworn
statement of debt of the County which is required by The Local
Government Bond Act, as amended, to be filed after the bond order
has been introduced and before the public hearing thereon.
Thereupon, the Finance Director filed with the Clerk to
the Board of Commissioners, in the presence of the Board of
Commissioners, the sworn statement of debt as so required.
Thereupon, the order entitled: "ORDER AUTHORIZING
$ 200,000 REFUNDING BONDS" was passed on first reading.
On motion duly made, seconded and unanimously carried,
the Board of Commissioners fixed 7:30 P.M. , March 8 , 1989, in
the Courtroom of the Old County in Hillsborough , North Carolina,
Courthouse
as the hour, day and place for the public hearing upon the
foregoing order and directed the Clerk to the Board of Com-
missioners to publish said order, together with the appended
statement as required by The Local Government Bond Act,
-3-
The Durham Morning Herald and
amended, once in in the Chapel Hill Newsp. , a newspaper qualified and
used for legal publications of the County, not later than the
sixth day before said date.
[The following paragraph does not apply if the meeting
at which the bond order is introduced is a special meeting. ]
Upon motion of Commissioner Marshall , seconded
by Commissioner Halkiotis , the meeting was adjourned until
the public hearing upon the foregoing order at .7:30 P.M. on March
8 , 1989, in the Courtroom of the Old County in Hillsborough, North
Courthouse
Carolina.
* * * * *
I, Beverly A. Blythe , Clerk to the Board of Com-
missioners for the County of Orange , North Carolina, DO HEREBY
CERTIFY that the foregoing is a true copy of so much of the
proceedings of said Board at a meeting held on February 21 , 1989
as relates in any way to the introduction and passage on first
reading of an order authorizing bonds of said County and the
calling of a public hearing upon such order and that said pro-
ceedings are recorded in Minute Book No. of the minutes of
said Board, beginning on page and ending on page
[The following paragraph does not apply if the meeting
at which the bond order is introduced is an adjourned regular or
special meeting. ]
-4-
•
I DO HEREBY FURTHER CERTIFY that a schedule of regular
meetings of said Board, stating that regular meetings of said
Old County Courthouse Hillsborough
Board are held in the Courtroom of the old Post Office in Chapel Hill ,
North Carolina on the first Monday and third Tuesda9f each month at
7:30 P.M. , except that
has been on file in my office as of a date not less than seven
days before the date of said meeting in accordance with G.S.
143-318.12.
he following paragraph does not apply if the mee g
at which the b. • order is introduced is a regular or a
adjourned regular m..--ting. )
I DO HEREBY 0-THER CERTIFY that no ce of said meeting
of said Board, signed by th- Chairman of -aid Board and stating
that a special meeting of said -.ar. ould be held at .M.
on February , 1989, in the _4116,. in
, North Car- ina, concer g the introduction and
passage on first read' ' . of an order authori- 'ng Refunding Bonds
of said County an. he call, of a public hearing - .on such order,
was, at least . 8 hours before said meeting, delivere, to each
Commissi. -r or left at his or her usual dwelling place, •osted
on t principal bulletin board of said Board and mailed or
• - ivered to each newspaper, wire service, radio station,
-5-
atiom and - - -
for notice pursuant to . • -
WITNESS my hand and the corporate seal of said County,
this 22nd day of February 1989.
.44(.41/11: /I ziar-i
erk to (e :oard of P+mmissioners
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County - Form 3.
Sworn Statement of Debt
COUNTY OF Orange , NORTH CAROLINA
SWORN STATEMENT OF DEBT MADE PURSUANT TO THE
LOCAL GOVERNMENT BOND ACT, AS AMENDED
I, Ellen G. Liston , Finance Director of the County of
Orange ,. North Carolina, having been designated by the Board of
Commissioners for said County to make and file with the Clerk to
the Board of Commissioners a—Statement of the debt of said County
pursuant to The Local Government Bond Act, as amended, DO HEREBY
CERTIFY that the following is a true statement as shown by the
books in my office, not taking into consideration any debt
incurred or to be incurred in anticipation of the collection of
taxes or other revenues or in anticipation of the sale of bonds
other than funding and refunding bonds:
(a) GROSS DEBT
a(l) Outstanding debt evidenced by bonds:
Public Improvement Bonds
(including $
Bonds and $ Bonds) . . . $. . .
Sanitary Sewer Bonds . . *270b:mv
School Bonds 0.75 OA
Technical Institute Bonds
Water Bonds
Water and Sewer Bonds (including
Water Bonds and
Sanitary Sewer Bonds) 50,000
Other bonds $ 225,000
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a(2) Bonds authorized by an order introduced
on February _, 1989, but not yet adopted:
Refunding Bonds $ 200,000
a(3) Unissued bonds authorized by
adopted orders:
Sanitary Sewer Bonds $. . . . . . .
School Bonds 22.000=000
Technical Institute Bonds
Water Bonds . . 1 :000,b00
Other bonds . . 7%QOQ Q00 $3 ,Q0.0,,QQQ
a(4) Outstanding debt, not evidenced by bonds:
state Literary Fund Notes $
Other debt 561250 $ 56,250
(a) GROSS DEBT, being the sum of a(1) ,
a(2) , a(3) and a(4) $.33481.,250
(b) DEDUCTIONS
b(1) Funding and refunding bonds
authorized by orders introduced
but not yet adopted, including
the order introduced on
February 21 , 1989 $ 200,000
b(2) Funding and refunding bonds
authorized but not yet issued $
b(3) The amount of money held in
sinking funds or otherwise for
the payment of any part of the
principal of gross debt other than
debt incurred for water purposes or
sanitary sewer purposes (to the
extent that the bonds are de-
ductible under G.S. §159-55(b) ) $
b(4) Bonded debt included in gross debt
and incurred, or to be incurred,
for water purposes $
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t
b(5) Bonded debt included in gross debt
and incurred, or to be incurred,
for sanitary sewer system purposes
to the extent that said debt is made
deductible by G.S. §159-55(b) $
b(6) Uncollected special assessments
heretofore levied for local im-
provements for which any part of
the gross debt (that is not
otherwise deducted) was or is to
be incurred to the extent that
such assessments will be applied,
when collected, to the payment of
any part of the gross debt $
b(7) The amount, as estimated by the
Finance Director, of special
assessments to be levied for
local improvements for which any
part of the gross debt (that is not
otherwise deducted) was or is to be
incurred, to the extent that the
special assessments, when collected,
will be applied to the payment of any
part of the gross debt $
(b) DEDUCTIONS, being the sum of b(l) ,
b(2) , b(3) , b(4) , b(5) , b(6) and
b(7) $. . . 200.000. .
(c) NET DEBT
(c) NET DEBT, being the difference
between the GROSS DEBT (a) and
the DEDUCTIONS (b) $. 35,281 :250. .
(d) APPRAISED VALUE
(d) APPRAISED VALUE of property subject
to municipal taxation before the
application of any assessment ratio,
being the value fixed in 1988 $ 3:3gZ,733.070
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(e) DEBT RATIO
(e) Percentage which the NET DEBT (c)
bears to the APPRAISED VALUE (d) 1 • O %
The foregoing statement is true.
fea2v, )ff.
Finance Director of the
County ot Orange , North Carolina
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Emssmimo.
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STATE OF NORTH CAROLINA )
) ss. :
COUNTY OF Orange
Subscribed and sworn to before m 22nd e this day of February 1989.
_
Notary Public
My commission expires /-30 - 93
I, Beverly A. BIyt4e Clerk to the Board of Commissioners for the
County of Orange , North Carolina, DO HEREBY CERTIFY that the
foregoing is a true copy of a statement which was filed with me
by the Finance Director of said County at a meeting of said Board
of Commissioners held on February 21 , 1989, after the intro-
duction and before the public hearing on an order authorizing
bonds of said County, and that said statement is open to public
inspection in my office.
WITNESS my hand and the corporate seal of said County, this
22nd day of February 1989.
APr/
70. oF
rerk to ire Board of Cop'issioners
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. Or-go
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT: ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAME OF COUNTY
OWNED BUILDINGS AND FACILITIES
DEPARTMENT: COMMISSIONERS PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : POLICY INFORMATION CONTACT: MOSES CAREY, JR
TELEPHONE NUMBER-
Hilisborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: TO ESTABLISH A CLEAR SET OF GUIDELINES FOR ALL FUTURE REQUESTS
TO NAME COUNTY BUILDINGS AND FACILITIES. THIS ISSUE NEEDS
CLARIFICATION SO THAT CITIZENS AND COUNTY ADMINISTRATION KNOW HOW
TO PROCEED WHEN REQUESTS OF THIS NATURE ARE MADE.
BACKGROUND:
RECOMMENDATION(S) : AS THE BOARD DECIDES
2
ORANGE COUNTY POLICY AND PROCEDURE CONCERNING THE NAMING OF COUNTY
OWNED BUILDINGS AND FACILITIES
The following policy and procedure shall apply to the naming or
renaming of buildings and facilities owned by Orange County.
1. County owned buildings and facilities shall bear such names as
the Orange County Board of Commissioners shall approve pursuant
to this policy.
2. Any person, firm or association may propose a name for a County
owned building or facility. Such proposal shall be made in
writing and filed with the County Manager.
3. The County Manager shall prepare a report concerning the
proposed naming. The report shall contain such information as
the County Manager deems appropriate but should, in most
instances, contain the following information:
a. The proposed name of the facility;
b. The existing name of the facility, if applicable;
c. Whether other County buildings or facilities bear the
proposed name;
d. Whether the same name is proposed and currently pending for
some other publicly owned building or facility within Orange
County.
e. If the building or facility if frequented by the public for
a number and variety of uses, whether the proposed name
would be confusing because of other public or private
facilities or structures bearing the same or similar names;
f. A brief description of the building or facility for which
the name is proposed;
g. If the proposed name is that of an individual, a brief
description of the individual's contribution to the
community.
4. The report and the Administration's recommendation shall be made
to the Orange County Board of Commissioners by the County
Manager.
5. Upon receipt of the report and the recommendation, the Board of
Commissioners will consider the adoption of a resolution stating
its intent to consider the naming or renaming of the building or
facility at the next or some subsequent meeting determined by
the Board of Commissioners. If the building or facility is a
significant public structure, the Board may, at its option,
direct that a notice be published informing the public of the
Boards intent to consider the naming or renaming of the proposed
building or facility and the fixing of a time and place for a
public hearing on the question.
6. The building or other facility shall bear the name assigned to
it by the Board from and after the date of the Board's approving
action or such subsequent date as the Board of Commissioners may
prescribe.
7. This policy and procedure does not apply to the naming of public
streets, roads, alleys, and other similar thoroughfares.
8. Under unusual circumstances and for reasons satisfactory to
the Board of Commissioners, the Board may name a County owned
building or facility without following the procedures set forth
herein.
Page 1 0
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. Air
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1989
SUBJECT: APPOINTMENTS
DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: X
ATTACHMENT(S) : UNDER SEPARATE COVER INFORMATION CONTACT: BEVERLY BLYTHE
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To maintain membership at effective levels on Commissioners'
appointed boards and commissions.
BACKGROUND: The following recommendations are presented for the Board's
consideration:
COMMISSION FOR WOMEN - Deborah A. Van Dyken to fill the unexpired term of
Sally Fisher with term ending June 30, 1990.
RECREATION AND PARKS ADVISORY COUNCIL —Lorraine Parker to fill the
unexpired term of Larry Haverland representing Little River Township with
term ending March, 1991 and reappointment of Constance Suprono
representing Hillsborough Township with full three year term ending March,
1992.
HILLSBOROUGH BOARD OF ADJUSTMENT - James Forrest to fill the vacant
alternate position representing the extraterritorial area with term ending
February, 1992.
HILLSBOROUGH PLANNING BOARD - James Cuibreth, now serving as full member,
transferring to alternate position with term ending February, 1992 and
Wayne Tilley to fill the unexpired term of James Cuibreth with term ending
February, 1991.
HUMAN SERVICES ADVISORY COMMISSION - Janice H. Schopler, Jan Riordan and
Valor H. Mack to fill the AT LARGE vacancies with terms ending June 30,
1992.
RECOMMENDATION(S) : As the Board decides.
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. 114
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21 , 1989
SUBJECT: Public Hearing - Interim Assistance Grant Application
DEPARTMENT: Housing/Community Dev. PUBLIC HEARING YES: x NO:
ATTACHMENT(S) : INFORMATION CONTACT: Tara L. Fikes
TELEPHONE NUMBER-
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE: To receive comments from the public concerning the
proposed Interim Assistance Grant Application.
BACKGROUND: The Colic Development Company acting as agent for a
group of private investors proposing development of a
50 unit division, known as Culbreth Park, to provide
housing for low and moderate income homebuyers. This
company is asking Orange County to apply for Interim
Assistance funding in the amount of 4 million dollars
for construction loan financing from the Department of
Natural Resources and Community Development (NRCD) on
behalf of Culbreth Park, Inc. a neighborhood based non-
profit created for this project .
NRCD requires applicants to conduct a public hearing to
obtain citizen comments prior to beginning the
application process. Citizen input will be reviewed and
considered during the application preparation process.
RECOMMENDATION(S) : Receive as information.