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HomeMy WebLinkAboutAgenda - 01-17-1989 ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA REGULAR MEETING TUESDAY, JANUARY 17, 1989 7:30 P.M. OLD POST OFFICE CHAPEL HILL, NC A. BOARD AND MANAGERS COMMENTS B. PUBLIC COMMENTS 1 . Matters on the Printed Agenda (We would appreciate you signing the pad ahead of time so that you are not overlooked. ) 2. Matters not on the Printed Agenda C. MINUTES PUBLIC CHARGE The Board of Commissioners pledges to the citizens of Orange County its respect. The Board asks its citizens to conduct themselves in a respectful , courteous manner, both with the Board and with fellow citizens. At any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control . Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed. PRESENTATION OF AWARDS 1 . Orange County Arts Commission Report PUBLIC HEARING 1 . Water/Sewer Policy continued D. RESOLUTIONS OR PROCLAMATIONS E. REPORTS F. ITEMS FOR DEC/SION--CONSENT AGENDA (Any item may be removed for separate consideration) 1 . Budget Ordinance Amendment #4 2. NACo Achievement Award Proposals 3. Proposed Amendment to Personnel Ordinance: Travel Expenses 4. Agreement Between Orange County and NC Memorial for Social Worker I G. ITEMS FOR DECISION--REGULAR AGENDA 1 . HSAC Responsibilities 2. Human Services Advisory Commission Bylaws 3. Capital Improvements Plan H. APPOINTMENTS I. ADJOURNMENT (*) Indicates items that need immediate attention. • r lazesmassolUOMME=1.11 . ............... _. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. C ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 1989 SUBJECT: MINUTES DEPARTMENT: Board of Commissioners PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Under Separate Cover INFORMATION CONTACT: Beverly Blythe TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To correct and/or approve the minutes as submitted for consideration: Budget Work Sessions and Public Hearing 7/25/88 - Special Meeting 8/22/88 - Continued Meeting 12/5/88 - Regular Meeting 1/3/89 Regular Meeting 1/9/89 - Special Public Hearing BACKGROUND: In accordance with 153A-42. of the General Statutes, the governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. RECOMMENDATION(S) : As the Board decides. 4' I • PAGE 1 APPROVED: 1/17/89 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS CONTINUED MEETING AUGUST 22, 1988 The Orange County Board of Commissioners met on August 22, 1988 at 7:00 in Superior Courtroom, Hillsborough, North Carolina, to continue several items from the August 16th meeting. COUNTY COMMISSIONERS PRESENT: Vice-Chair Moses Carey, Jr. , and Commissioners Stephen Halkiotis, John Hartwell and Don Willhoit. COUNTY COMMISSIONER ABSENT: Chair Shirley Marshall. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager John M. Link, Assistant County Manager Albert Kittrell, Clerk to the Board Beverly A. Blythe, Administrative Assistant Joanna Bradshaw, Planners Gene Bell, Emily Crudup, Brad Torgan and Mary Scearbo. REPORT, ON THE ALTERNATIVE WASTEWATER TREATMENT STUDY (A copy of the Study is in the Commissioner's Library) This report was listed on the August 16, 1988 agenda and continued to August 22, 1988 agenda. The report was given by Don Cordell, engineer with Hazen and Sawyer. His comments are presented in detail below. Mr. Cordell briefly reviewed the background and the scope of the study. The purpose of the study was to review the operating history and performance of alternative wastewater treatment systems with potential application in Orange County. The study was to consider alternative institutional arrangements or public policies that could be implemented by the County to insure a greater reliability in the design, construction and operation of such alternative wastewater systems. For the purposes of the study, the definition of alternative wastewater treatment system consists of three types: (1) conventional package wastewater treatment plant that discharges to a natural water course - this is the one most people are, familiar with, (2) land application of treated wastewater and (3) low-pressure injection of wastewater into the soils. The conventional package treatment plant is a premanufactured unit that normally consists of all the components contained in larger more complex municipal treatment systems. The package plant removes contaminates from the wastewater through the same process as used in the larger built-in-place plants. Since it does require a discharge to surface water, the capacity of the receiving stream must be considered in siting that type of unit. The second system would be the low pressure ground absorption system. It is a variation of the conventional septic system. Effluent from the septic tank, as opposed to flowing by gravity into a nitrification field, is pumped to some other location where there may be a larger storage tank and from that tank it is pumped under low pressure into the nitrification field. The third system is land application treated wastewater which normally involves a treatment plant of some description either a package treatment plant or a lagoon type system. The treated effluent from those types of plants are sprayed on the land using an irrigation system that is commonly used in agricultural type activities. Locally, the largest such example of land application would be the new treatment facility for the town of Garner. It has the capacity of 4MGD and that is , . • PACE 2 , . . . ' based on treatment plant lagoons with a land application of some 400 acres of distribution or fields. There are two primary regulatory agencies involved. One ( agency has a larger role than the other--the North Carolina Division of Environmental Management. They permit construction of all package treatment plants, discharge to surface water, land application treatment plants and most low ' pressure injection systems. Low pressure injection systems which are privately owned and do not treat processed water - for instance industrial waste-are regulated by the Division of Health Services. Both DEM and DHS have adopted : minimum design criteria and other regulations that control the design, construction and operation of the alternative systems. The North Carolina Utility Commission also has a role because many of these facilities are operated by investor owned utility companies licensed under the Utilities Commission. Again, operation by developers or other private entities who do not charge for the service, as well as, P Homeowners Association are not subject to the regulations of the Utility Commission. A major part of the study was the case history review. In summary, eighteen different facilities were looked at in Wake, Durham, Orange and Chatham , Counties. Facilities were viewed in this immediate geographic area because at : least in two of the three systems soil characteristics play a very important role , , in the successful performance of the system. Five package treatment plants were r - looked at, three land application systems and five low pressure injection systems. t Cordell then summarized the conclusions and recommendations of the Study. Anticipated growth in Orange County is likely to place increasing demands on the ,. County Commissioners to consider the use of alternative treatment technology. Historically, growth in the County has been encouraged in areas with access to , , public sewer. As the County continues to grow, development will undoubtedly move into areas where either the soils are marginal and unsuitable for conventional Y septic systems or inaccessible to existing public sewer systems. Some, if not many of these areas could be served by alternative treatment systems. Based on the case history review, Hazen and Sawyer has concluded that the technology of the systems . is sound and can provide a reliable method of wastewater treatment and disposal. P Unfortunately, the case history review indicates that this acceptable level of ., performance is all too often not achieved. Shortcomings with respect to design, construction and operation and maintenance of the system has been identified in the report. Although design and construction problems have occurred, there is no question that improper or_incomplete-operation and-maintenance. of- the systems- ... ..._ __. , account for a disproportionate_share of reported failures. It- is unfortunate that failure of some of.the systems overshadows-the. successful_treatment- performance of- the systems that are operating. They continue to provide a-reliable form of wastewater treatment. The successful-systems -have been well designed by . -- professional engineers with specific expertise and experience._ They have been properly constructed by knowledgeable -and traineticontractors.and they are:operated by qualified individuals who understand both the technical basis of the design, and - P implement corrective action, if necessary, to insure continued successful . . . . . ' operation. Preventive maintenance and continuous monitoring are also key_ . . components of the successful systems. Failing or unsuccessful systems suffer from , , one or more problems including inadequate system design that may limit or inhibit •• - ] performance, poor construction and inadequate operation and maintenance. We • * - believe there are modifications that can be made to the current institutional , , • arrangements and public policies that control alternative systems with the goal of insuring that all of the alternative systems installed realize the success that only a few systems can now demonstrate. While the need to modify the policies may . be generally recognized, there is no clear consensus in the field as to how best • achieve this result. In hopes of encouraging continued discussion, the report suggested several strategies for consideration by the Commissioners. These are . . - . : I . • ' ' •- - : . : t . . . , . . . • . 4, .- PAGE 3 • generally divided in the areas of design, construction and operation, and maintenance. The design of the facilities is regulated by DEM and/or the Division of Health Services. The County could consider implementing higher design standards than those two agencies presently have on the books. There is a legitimate question as to whether the County can supersede the jurisdiction of the State in regulating the issuance of the permit but in conversations with both DEM and DHS there is some precedent for local government to enact higher standards cooperatively with the State and then either have DEM or DHS assist in those implementations. Unfortunately, based on the Hazen and Sawyer review they have been unable to identify any design standards believed to be inadequate. To the contrary, they believe the standards are generally adequate to insure proper performance of the system. They doubt that higher design standards would result in measurable overall improvement in system performance. A second possibility is that the Commissioners could consider requiring posting of bonds or other sureties guaranteeing the performance of the system over some limited period of time. Much discussion centered around the question of if you have an alternative system, can you require a bond to guarantee the performance of the system over the life of the system. That was discussed with the Institute of Government and other individuals knowledgeable in the area and concluded that it is not practical to require a developer to post a bond of indefinite life. A possible alternative that would be viable would be for that bond to cover a period of three to five years. The value of the bond could be based on the cost of providing an alternative system to the particular development should the proposed treatment system fail to perform adequately. The three to five year period was selected because they believe that any design or construction related deficiencies would become evident early during the process and would indirectly insure that the system was properly designed and was properly constructed. That leaves operation and maintenance of the system. The construction aspect of the alternative system appears to have the least influence on their performance. The only deficiency noted is that there has been evidence that sometimes there's incomplete follow through or incomplete involvement of the design in the construction so that certain facilities or components of the design are never actually constructed. DEM has recently implemented a new regulation that requires the principal designer to certify completion of the system so it is too early to document the success of this new regulation from historical records--we're cautiously optimistic that the new system is going to address the continued involvement of the design professional. The last element of the recommendation is operation and maintenance. Based on a case history study, it is clear that if the reliability of alternative treatment systems is to be improved, the greatest opportunity for improvement lies in the area of improved operation and maintenance. Reasons for poor operation and maintenance of alternative systems are many but surely include lack of adequate technical expertise and adequate financing and insufficient regulatory overview. Historically, alternative systems have been operated under a whole range of institutional arrangements including private land owners and developers, home owners associations and private utility companies. Hazen and Sawyer does not see any evidence that any of those institutional arrangements have escaped the problems with improper operation and maintenance. The study suggested two possible strategies for improving the operation and maintenance of the system. They range from maximum involvement on the part of the County to minimum level involvement on the part of the County. The maximum County involvement could be based on the County becoming directly involved in the operation of the alternative system. The basic premise in this policy consideration is that public operation and management of the systems would be more responsive to insuring that the systems are properly operated and maintained. Public operation would not necessarily mean public PAGE 4 ownership. The treatment facilities could remain in the private sector as far as ownership. Operation by the County could either involve direct operation by employees of the County or could be done under subcontract by other companies or other public agencies. The cost for this service would presumably be recovered from the users and the rates would be established such that they would be sufficient to provide for normal operation and maintenance as well as periodic replacement of major components of the system. A much lesser role for the County would be for the County to become directly involved in the monitoring of the operation and maintenance of the system. There is a precedent here locally for local governments to become involve. We understand that the City of Raleigh has recently implemented a program whereby they will make quarterly inspections of package treatment plants in the Falls Lake watershed. More frequent inspections will hopefully serve to create a higher public awareness of the system operation and could bring pressure to bear on the current operators to improve their level of performance. The issue is can the systems function over a long period of time. There are a number that have failed to do so. If you are to proceed with this type of treatment system in Orange County, then it would be appropriate for the Commissioners to consider changes in the current policy to try and achieve an increased level of performance. This ended Mr. Cordell's presentation. Commissioner Hartwell asked some clarifying questions which Mr. Cordell answered. No other comments were made. Motion was made by Commissioner Halkiotis, seconded by Commissioner Hartwell to refer this report to the manager for a recommendation. VOTE: UNANIMOUS. Manager John Link proposed that he bring back to the Board some form of recommendation that would establish the procedures whereby some qualified entity either presently existing or to be created be responsible for monitoring the design, construction and operation of the alternative systems in Orange County and that the design and construction be warranted by the builder or some type of bonded surety process and that the cost incurred for the monitoring be borne by the owners of the system. The Quarterly Joint Public Hearing continued after this presentation. � ORANGE COUNTY 1 BOARD OF COMMISSIONERS Action Agenda Item No f«-1 ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 1989 SUBJECT: Budget Ordinance Amendment #4 DEPARTMENT: Finance PUBLIC 'HEARING YES: NO: X ATTACHMENT(S) : Proposed Budget INFORMATION CONTACT: Finance Ordinance Amendment TELEPHONE NUMBER - Hillsborough 732-83.81 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 4Pr PURPOSE: To approve proposed budget ordinance amendment. its BACKGROUND: (1) On December 5, 1988, the Board of Commissioners authorized an appropriation of $500 from the General Fund contingency account. These monies will provide {t; the County's portion of funding an educational brochure on the Resource Conservation and Development project of NC. (2) On January 3, 1989, the Board of Commissioners authorized the establishment of a Purchasing Agent position in the Purchasing Department. The funding for this position will come from the General Fund contingency account. RECOMMENDATION: (1) Approve the expenditure of $500 from the General Fund Contingency account for the purpose of funding an educational brochure on the Resource Conservation and Development project of NC. (2) Approve the expenditure of $14,200 from the General Fund Contingency account for the purpose of funding a Purchasing Agent position in the Purchasing Department. (3) Approve amendment to the 1988-89 Budget Ordinance �,. by the proposed amendments. ORANGE COUNTY 2 PROPOSED 1988-89 BUDGET AMENDMENTS The 1988-89 Orange County Budget Ordinance, as amended on December 5, 1988, is hereby amended as follows: BEFORE AFTER AMENDMENT AMENDMENT AMENDMENT: GENERAL FUND Source: Miscellaneous $ 85,900 $ 500 $ 85,400 Appropriation: Contributions to Outside Agencies 1,653,726 500 1,654,226 Funding for North Central Piedmont Resource and Development brochure. GENERAL FUND Source: Miscellaneous $ 85,400 $14,200 $ 71,200 Appropriation: General Administration 1,876,814 14,200 1,890,241 Funding for Purchasing Agent position. BUDGET AMENDMENT NUMBER: 4 J I ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. F-Z ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 1989 SUBJECT: ANNUAL ACHIEVEMENT AWARD COMPETITION (NACo) DEPARTMENT: Board of Commissioners PUBLIC HEARING YES: NO: X ATTACHMENT(S) : Under Separate Cover INFORMATION CONTACT: Commissioner's Office TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham 688-7331 PURPOSE: To review, select and approve the program descriptions to be submitted for the NACo Annual Achievement Award competition. BACKGROUND: Any project or program which has been undertaken during the past year and which resulted in improved services is eligible for entry into the NACo Awards competition. Deadline for submission is February 1, 1989. Two applications have been received for submission: (1) Preparation of the EDC Strategic Plan (2) Soil Erosion & Sediment Control Manual RECOMMENDATION(S) : Approve program descriptions for submission to NACo. 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ga ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 1989 SUBJECT: Proposed Amendment to Personnel Ordinance: Travel Expenses DEPARTMENT: Personnel and Finance PUBLIC HEARING YES: NO: x ATTACHMENT(S) : INFORMATION CONTACT: Addie Turner Ellen Liston TELEPHONE NUMBER- Hilisborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To amend the Personnel Ordinance to reflect recent changes in State-approved travel reimbursements. BACKGROUND: County employees are subject to limits on travel expenses which correspond with the limits placed on State employees. As of January 1, the State travel guidelines have been raised slightly. In-state expenses for room and board were formerly limited to $52; they are now raised to $55 per day. Similarly, out-of-state expenses have been increased from $64 to $67 per day. We recommend that in-state expenses be raised to $55 and out-of-state expenses be raised to $67 per day in order to remain in concurrence with the State guidelines and to reflect increases in costs. RECOMMENDATION(S) : Delete Sections 9.3.2 and 9.3.3 of Article III of the Orange County Personnel Ordinance and to add the following in its place. " Lodging and meal expenses shall be reimbursed as follows, unless an exception is granted by the County Manager or his designee. In-state: $55 per day, to include all lodging expenses and all meals. put-of-state: $67 per day, to include all lodging and meal expenses. The above rates include gratuities, not to exceed 15% of the cost of the meal. An employee involved in one day or partial day travel shall be reimbursed for meals under the following circumstances: Travel originates before 6:00 a.m. and/or terminates after 8:00 p.m. Employees shall not be reimbursed for meals within the boundaries of Orange County unless such expenses are incurred for attendance at formal conferences or seminars, or with the prior approval of the County Manager". • • 1• ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda • Item No. F-4- ACTION AGENDA ITEM ABSTRACT _ Meeting Date: January 17, 1989 SUBJECT: Agreement between Orange County and NC Memorial Hospital for Social Worker I DEPARTMENT: PUBLIC HEARING Yes X No Social Services ATTACHMENT(S): INFORMATION CONTACT: Marti Pryor-Cook, ext. 229 Agreement TELEPHONE NUMBER: Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: Th consider an agreement between Orange County and North Carolina Memorial Hospital (NCMH) for a Social Worker I to provide certification and counselling services 8 hours per week at the Obstetrics and Gynecology Clinic. • BACKGROUND: Since March 1986, a Social Worker I from Orange County Department of Social Services has been based at NCMH one day per week, providing certification and counselling services to patients referred for assistance from the North Carolina Abortion Fund Program. NCMH reimburses Orange County 100% of the expenses involved in maintaining the worker at the clinic, 2% of the cost of a full time social work supervisor, and a $2.00 processing fee for each "out of county" case. RECOMMENDATION: Approve the Agreement and authorize the Chair to sign. • • RUEIVED lots 2, - The North Carolina Memorial Hospital University of North Carolina Chapel Hill,Noi-th Carolina 27514 February 27, 1989 Beverly A. Blythe, Clerk Board of Commissioners Orange County Commissioners 106 East Margaret Lane Hillsborough, NC 27278 Dear Ms. Blythe: Please find attached a signed copy of the agreement between The North Carolina Memorial Hospital and Orange County to reimburse the county for social work services to determine patient eligibility for the State therapeutic abortion program. Please do not hesitate to call me, at 966-4224, if you have any questions. Thank you. Sincerely, VIAJAA,16\25 Mary F. Lutz Assistant to the Executive Director MFL:dsr Enclosure .6. STATE OF NORTH CAROLINA COUNTY OF ORANGE • • • AGREEMENT BETWEEN THE NORTH CAROLINA MEMORIAL HOSPITAL AND • ORANGE COUNTY, NORTH CAROLINA THIS AGREEMENT, made and entered into this the 17th day of January, 1989, by and between ORANGE COUNTY (hereinafter referred to as the COUNTY) and NORTH CAROLINA MEMORIAL HOSPITAL, (hereinafter referred to as NCMH) Orange ,County., North Carolina. WITNESSETH : WHEREAS, the parties have agreed with each other that the County will provide certain services for North Carolina Memorial Hospital in connection with the Orange County Department of Social Services (hereinafter referred to as OCDSS); and WHEREAS, the NCMH has agreed to pay certain compensation for said service and the parties desire to execute this contract to delineate their understanding of their agreement; NOW, THEREFORE, the parties hereby agree as follows: 1. Orange County agrees to make available to NCMH the services of one Social Service Social Worker I, one day (8 hours) per week at the Department of Obstetrics and Gynecology Clinic. 2. NCMH agrees to reimburse the County within 10 days of receipt of monthly billings for the salary and benefits involved in maintaining one Social Worker I at NCMH. NCMH also agrees to reimburse the County for 2 percent of the salary and benefits of a full time supervisor. Salary and benefits for the Social Worker I p and the supervisor include: base salary under State Personnel Regulations; FICA taxes; county government retirement; paid vacation, sick leave, or other leave under approved county plan; paid holidays as observed by county; paid petty leave of 14 hours per year; necessary travel and per diem for job related activities. 3. Other supportive expenses provided by NCMH include: Office space; parking space; office equipment; clerical support; and telephone service as required to adequately support eligibility determination services provided by this agreement. NCMH also agrees to pay a processing fee of $2.00 for each "out of Orange County" case processed. 4. The Social Worker I shall *receive, process and certify or deny application for financial assistance under programs administered by OCDSS and originating. in North Carolina Memorial Hospital OB/GYN Clinic. This worker shall be assisted by the hospital staff in obtaining needed information on active cases eligible under Department of Social Services Programs. Assignment of work to this Social Worker I will be the responsibility of a designated hospital staff member. 5. The Social Services Social Worker I shall work cooperatively with the hospital staff and the social work staff of any Department of Social Services to make appropriate referrals of patients and family members with problems not related to eligibility determinations. 6. As an employee of Orange County, the Social Worker I shall be directly supervised by and accountable to OCDSS. Due to the nature of this agreement and the working relationship with the hospital, it is necessary that close contact be kept with the hospital administration and certain members of the hospital medical staff. In recognition of this factor, the Director of Fiscal Services of N.C. Memorial Hospital will name a staff member to act as liaison between the • = . Social Worker I, the departments of the hospital and other other staff personnel. Changes in duties and/or basis of financial participation may be made after prior written approval and agreement between N.C. Memorial Hospital, the Department of Obstetrics and Gynecology and Orange County Department of Social Services. Any changes in this agreement to add personnel will require the approval of the Orange County Board of Social Services and County Commissioners. 7. This Agreement shall be for the term January 17, 1989 to June 30, 1989. 8. It is the intention of the parties that this Agreement be reviewed annually, as near March 1st of each year as possible, and may be terminated by either party upon 60 days written notice but preferably at the beginning of each fiscal year. For the purpose of notice, the respective parties shall be served by certified or registered mail, return receipt requested, addressed to Orange. County or North Carolina Memorial Hospital at the addresses listed below; Orange County c/o Orange Director of Social Services P.O. Box 8181 Hillsborough, North Carolina 27278 North Carolina Memorial Hospital c/o The Executive Director University of North Carolina Chapel Hill, North Carolina 27514 9. The Agreement contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. I • IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed by its duly authorized officials. FOR AND ON BEHALF OF: FOR AND ON BEHALF OF • ORANGE COUNTY, NORTH CAROLINA THE NORTH 4.'OLINA MEMO' AL HOSPITAL .0400" 4 4 "aiLdie Are 4 , Chair, Orange County Board vf Executive Director, North Carolina Commissioners Memorial Hospital • / /7— drf Date Date • • ATTEST: C er. of thi Orange Coun Board of Commissioners This instrument has been-preaudited in the manner required by the Local Government Budget and Fiscal Control Act. X4420-1 ;:— Ellen Liston, Orange County Finance Officer terenniar - 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Awenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: JANUARY 17, 1989 SUBJECT: HUMAN SERVICES ADVISORY COMMISSION RESPONSIBILITIES DEPARTMENT: MANAGER'S OFFICE PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: MANAGER, X501 1 . NON-DEPARTMENTAL AGENCIES TELEPHONE NUMBER- TO BE REVIEWED BY HSAC Hillsborough - 732-8181 2. NON-DEPARTMENTAL AGENCIES Chapel Hill - 968-4501 NOT BEING REVIEWED BY HSAC Mebane - 227-2031 Durham - 688-7331 PURPOSE: To approve the responsibilities of Human Services Advisory Commission. BACKGROUND: On December 6, 1988, the Human Services Advisory Commission agreed to perform the following functions: 1 . Advisory review of non-departmental Human Services Agency budget requests. The format of budget review would focus on the following: a) Results being achieved by non-departmental agency b) Coordination of service delivery with other human service agencies, both public and private c) Clear delineation between continuation on expansion budget requests After review, HSAC will make recommendations to the County Manager. Attachments one lists non-departmental agencies to be reviewed by HSAC. 2. Initiate exploratory discussions on joint human services planning with the towns of Chapel Hill and Carrboro and United Way. 3. Continue to administer the Governor's Volunteer Recognition program. • Additionally the HSAC will consider a work plan that may include other functions. Karen Metzguer, Chair Of the HSAC will be present to answer questions/offer comments. RECOMMENDATION(S) : Approve HSAC responsibilities. 2 ATTACHMENT I NON-DEPARTMENTAL AGENCIES TO BE REVIEWED BY HASC AGENCIES Dispute Settlement Center Rape Crisis Coalition for Battered Women Wm's Health Counsel Adolescents in Need Vol . for Youth Art School Planned Parenthood Women's Center OPC Emotionally Disturbed Presch000lers Meals on Wheels Inter-Faith Council Habitat For Humanity Literacy Council NDA-REV 3 ATTACHMENT II NON-DEPARTMENTAL AGENCIES NOT BEING REVIEWED BY HSAC AGENCIES JOCCA *Sheaffer House (CBA) *Project Attend (CBA) *Adolescent Day Treatment (CBA) *Phillips/Culbreth Project (CBA) *Dispute Settlement Center (CBA) *Goodbye Cinderella (CBA) *Janus Tree House (CBA) *OHS OPC Project (CBA) OPC Mental Health OPC Mental Health - ABC OPC Mental Health Crisis Center Recreation - Chapel Hill Carrboro Mebane Library - Chapel Hill Hyconeechee Mebane Orange County Arts Commission Forest Service Orange Enterprises Historic Commission Historic Museum Home Health Agency # 4 * Community Based Alternatives (CEA) programs include County State funding. The Youth Services Task Force reviews proposals and make recommendations to Board of Commissioners NDA-NREV 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. c7-a, ACTION AGENDA ITEM ABSTRACT Meeting Date: JANUARY 17, 1989 SUBJECT: HUMAN SERVICES ADVISORY COMMISSION BYLAWS DEPARTMENT: COMMISSIONER'S OFFICE PUBLIC HEARING YES: NO: X ATTACHMENT(S) : BYLAWS CHANGES INFORMATION CONTACT: KAREN METZGUER X505 TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To amend the Bylaws of the HSAC to reflect an additional member and change the dates of appointments. BACKGROUND: HSAC is a Commission created by the Board of Commissioners; and, therefore, any change in the Bylaws needs the approval of that Board. On January 3, 1989, the HSAC approved the attached changes. Karen Metzguer will present Bylaw revisions. RECOMMENDATION•(S) : As the Board decides. 2 MEMORANDUM TO: BOARD OF COMMISSIONERS FROM: HUMAN SERVICES ADVISORY COMMISSION Enclosed is a request to amend the composition of the HSAC (part 4A) in the original description of the Commission. In addition, we request that the terms of office run from July 1 to June 30 (part 4C) . It is our hope that all appointments can be made in the late spring and new member orientation can be held annually in July. Finally, in recognition of the fact that the schools are providers of human services in our county, we request that the Board consider expanding the composition of the HSAC (part 4A) to include a nominee from each of the school boards. For further discussion of any of these points, please feel free to contact either of the officers, Karen Metzguer or Peggy Pollitzer . Thank you for your support. 3 RECOMMENDED REVISION OF THE COMPOSITION OF THE HSAC: 4)A. Eighteen members shall be appointed by the Board of Commissioners; the Board may appoint up to four additional members: 1) The composition shall include a nominee from the following Boards/Associations: a) Social Services, b) Mental Health, c) Public Health, d) Department on Aging, e) Orange County United Way, f) Chapel Hill-Carrboro United Way, g) Orange Congregations in Mission, h) Inter-Faith Council for Social Service, i) Extension Council, j) Board of Commissioners liaison. 2) The County Commissioners are responsible for appointing eight members who will provide balanced Township representation including service recipient representation, which could include a current recipient, a family member of current recipient's household, a former recipient or a member of a past recipient's household. 3) The Board of Commissioners may appoint up to four additional members representing any human services group; these appointments should reflect current county priorities. 4) Staff support will be provided by County Manager's office and County Commissioner's office. CURRENT WORDING: 4)A Seventeen members shall be appointed by the Board of Commissioners. The composition shall include a nominee from the following Boards/Associations: (1) Social Services, (2) Mental Health, (3) Public Health, (4) Department on Aging, (5) Orange County United Way, (6) Chapel Hill/Carrboro United Way, (7) Orange Congregations in Mission, (8) Inter-Faith Council on Social Services, (9) Board of Commissioners liaison, and eight members appointed AT LARGE to be equally divided between those who receive services (service recipient) and other Orange County citizens. The criteria will be to select a current recipient, if possible, then choose from the following list: Family member of current recipient's household, a former recipient, or a member of a past recipient's household. 4 RECOMMENDED REVISION OF THE APPOINTMENT DATE FOR HSAC MEMBERS 4)C. HSAC members shall be appointed by the Board of Commissioners for staggered three year terms so that one-third of the terms expire in June of each calendar year. Members are eligible for reappointment for a second consecutive full term. After two consecutive terms a member shall be ineligible for reappointment for one year after the expiration of the previous term. Appointments made to fill vacancies shall be for the unexpired term and shall not be counted as a term in determining eligibility for reappointment. • CURRENT WORDING 4)C. HSAC members shall be appointed by the Board of Commissioners for staggered three year terms so that one-third of the terms expire in January of each calendar year. Members are eligible for reappointment for a second consecutive full term. After two consecutive terms a member shall be ineligible for reappointment for one year after the expiration of the previous term. Appointments made to fill vacancies shall be for the unexpired term and shall not be counted as a term in determining eligibility for reappointment. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. G-3 ACTION AGENDA ITEM ABSTRACT Meeting Date: JANUARY 17, 1989 SUBJECT: CAPITAL IMPROVEMENTS PLAN DEPARTMENT: FINANCE PUBLIC HEARING YES: NO: X ATTACHMENT(S) : INFORMATION CONTACT: ELLEN G. LISTON TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To adopt the 1989-94 Capital Improvements Plan. BACKGROUND: The Capital Improvements Plan represents the County's formal statement of intent in meeting the long-term capital needs of Orange County. It provides a multi-year approach to problem solving and capital financing, and allows county and school administrators to effectively plan construction projects within the five-year CIP period. RECOMMENDATION(S) : The Manager recommends Board approval of the 1989-94 Capital Improvement Plan as presented. ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda ACTION AGENDA ITEM ABSTRACT tem No H Meeting Date: January 17, 1989 SUBJECT: APPOINTMENTS DEPARTMENT: BOARD OF COMMISSIONERS PUBLIC HEARING YES: NO: x ATTACHMENT(S) : UNDER SEPARATE COVER INFORMATION CONTACT: MOSES CAREY, JR. TELEPHONE NUMBER- Hillsborough - 732-8181 Chapel Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 PURPOSE: To maintain membership at effective levels on Commissioners' appointed boards and commissions. BACKGROUND: The following is presented for consideration of appointment: ORANGE COUNTY FIRE COMMISSION - to be composed of three members as follows: (1) One member of the Board of County Commissioners of Orange County to be appointed by the said board and to be known as the Fire Commissioner. (2) An active volunteer fireman, who shall be appointed by the Board of Commissioners. (3) A member at large who shall be a citizen of Orange County and who shall be appointed by the Board of County Commissioners. RECOMMENDATION(S) : As the Board decides. 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 12.4. 120_ Action Agenda 7,11 _ Item # -1 SUBJECT: PROPOSED WATER/SEWER POLICY __- DEPARTMENT: Planning PUBLIC HEARING: X Yes No _______ fl••■■■•■•■III ovessorsmamonxie eolow..ro otow■amalowsorimils.....sraws ...re I.MwiMN■MM.IINIMI.IMI..00NilMMNII..MWMM•b•Mnl■•■•■••■•omoMiwom ATTACHMENT(S) : INFORMATION CONTACT: 11/28/88 Public Hearing Planning Director - Extension 346 Minutes Proposed Water/Sewer Policy TELEPHONE NUMBERS: Written Comments of Utility Hillsborough - 732-8181 Providers/Municipalities Durham - 688-7331 (Under Separate Cover) Mebane - 227-2031 Chapel Hill - 967-9251/968-4501 volosoams....*lowo■■■■•■warorweem PURPOSE: To receive citizen comment on a proposed Water/Sewer Policy for Orange County. This matter was initially presented at public hearing on November 28, 1989. BACKGROUND: In December of 1987, the Board of Commissioners set as a goal for the 1988-89 fiscal year, the adoption of the proposed Water/Sewer Policy. Objectives for accomplishing the goal were subsequently identified at a County Management Retreat in January, 1988. During the same month, the goal and objectives as well as a draft policy were introduced at an Interjurisdictional Water Seminar at the Institute of Government. The proposed Water/Sewer Policy was organized around the following five goal statements: Goal 1 - Water Supply Provide clean and safe raw water supplies available and adequate to meet the current and future needs of the Orange County residents. Goal 2 - Sewage Disposal Provide adequate and appropriate sewage disposal facilities for current and future Orange County residents. Goal 3 - Urban Development Establish an urban development pattern compatible with the goal of directing urban growth to areas where it is desirable and can be practically and efficiently served 2 by water and sewer facilities. • Goal 4 - County Involvement • Establish a basis for Orange County's involvement in the provision of water and sewer services and/or facilities. Goal 5 - Financial Participation Establish a basis for Orange County's participation in the financing of water and/or sewer services and facilities. On November 28, 1988, a public hearing was conducted for the purpose of receiving comments the proposed Policy. Based on requests from the Economic Development Commission and the Town of Carrboro for additional time to review and comment on the proposed policy, the Board of Commissioners continued the public hearing until January 3, 1989. Following the November 28 hearing date, requests were received for additional time to comment. The holiday season and a limited number of meeting dates did not permit appropriate responses by January 3. At its December 20, 1988 meeting, the Board of Commissioners approved a recommendation that the public hearing on the proposed Water/Sewer Policy be continued to this meeting. RECOMMENDATION: The Administration recommends that the draft policy be referred to the County Manager and his staff for consideration. Al]. comments, both written and verbal, received during and since the November 28 hearing would be carefully reviewed. Any revisions to the policy would seek to address those concerns identified by citizens, utility providers, and municipalities during the hearing process. Following review of the proposed Water/Sewer Policy by the County Manager and his staff, the document would be presented to the Planning Board for recommendation on February 20. The proposed policy and the Planning Board recommendation will be presented to the Board of Commissioners on March 6. This course of action is recommended due to the limited amount of time available for consideration of comments between the conclusion of this meeting (January 17) and the Planning Board's January 23 meeting. .: A _:. ••1_ WA TER AND SEWER POLICY ' - !";;;;T:.'•.:.,- - .. "- _ -_ __--• - - 3 - - ----The°presentation-was made by.Planning_Director Marvin_Collins. ._ - - • • 5 --••�•:-=Y-:�-He_ - _ '"'-1988,=-'a-public-hearing-was conducted -_- - _• indicated-that-on;October"'10, 6 7_:tfor'the,"purpose'of_receiving .citizen comment:on.:the_.proposed.policy:' 'At the'_-:;_.4: -=J= -;-_ .7•_.:"conclusion-of the_comments -;the Board•of-Commissioners:continued the_public , - ---'•: •••.. 8 :hearing until:November'•28_,:' allowing two additional•weeks. beyond_October-_10 :for :_ _ _ _ •�__: 9 - the receipt of comments.: In the •two,weeks. following'-the.October _10 public.._..' -._ :•,:" _ :10 •.hearing,• comments--were" subsequently.received from the Economic. Development :: .. t,:-.: ..:. 11---Commission; the Orange—Meier:and,:Sewer 'Authority-and,_most recently,' from the _ 12 .Town of Carrboro. _ :_, "- 14µ' .:-."->;-..7-7. When the Policy was"presented in.October it was -organized around, five:'•f_::::.". .:-:::.•' °. _'_15 :goal 'statements that involved.water supply, •sewage disposel,.-urban' development-:- :- :-: - =-. 16 :.:'patterns, the County's -involvement in the '-provision of.water and sewer services ' • _. - '.17 _ 'and also:the basis on-which the:County:would become involved-financially.''-.:_:::'"- :'" ' =_`' -' 19 : :• '- . • Based on the comments received to date revisions have been made to the .4.7_7.-- -• • 20 - proposed policy. The revisions are underlined in the draft copy {copy attachment :.....•..-:,%:_•,.. - 21 • to these minutes). Principal among the revisions is the merging of_Goals'4.and.5 =Y- _ • ' •.' 22 . into a single goal - .'County involvement; The revision was warranted.because'both ' 23. goals ,address the financial involvement of the County in the provision'of ':: _. . . : . 24 water/sewer services and facilities. 25 - . ::. .. :• 26 At its November 15, 1988 meeting, the Board of Commissioners authorized •:..• 27 for inclusion in the policy proposals of the County Attorney which clarified the'.. :•.;= , '& ' 28 basis on which public water and sewer extensions would be permitted outside of :.:. .; . , .'• 29 Urban and Transition Areas as designated on the Comprehensive Plan. ..::: :. ' 31 The recommendations to the Board of Commissioners an November 15 also , , . , .. 32 included substantial revision to the extension policy:- To summarize the . ''-' :. ' •:'.:. 33 extension policies, we-do foresee water and sewer services within the Transition ..:• .. '•: 34 and Urban Areas of the County and would like to encourage water and sewer . .: ' .., -. -.-- 35 . services only in-those areas. Where there is a public health emergency such .as a -• : . - - • 36 subdivision with failing septic systems, where there is a proposed County -_.. . .�.. __ 37 facility which is noted in the policy as an essential public service such as a:_-.. --- 38 school, or where the failure to provide public water and sewer would result in a 39 citizen's inability to develop their property or make reasonable use of that . . 40 property, public water and sewer services would be allowed outside of transition • 41 or urban areas. The only exceptions to that general rule would be in the case of 42 water quality critical areas that are designated around existing and proposed - 43 reservoirs and also within the Rural Buffer area of the County which is a pert of . 44 the Joint Planning Area Land Use Plan and surrounds Chapel Hill and Carrboro. 45 Such extensions would be allowed within those two areas but the lines would be • 46 sized to serve the situation at hand. For example, if a school site were - 47 proposed-in the Rural Buffer, public water and sewer lines could be extended to 48 that school but the lines would be sized to serve only the school. Furthermore, ' 49 there would be no further connections .primarily because of the line sizing . 50 limitations. 51 . 52 In areas outside of the Rural Buffer or outside a Water Quality tt 53 Critical Area the line' could be sized in accordance with the policies of the - `-- 54 . .,„ J ' • • . . ,. • • 4 . :- •. ..„-. • . . . 1 . utility provider. If such a line were installed, then connections would be .._„, ) allowed to those lines but only at the densities which are permitted by the - zoning of the land. at that time. . 4 • • .. - . . 5 With regard to the merging of the two goals for County involvement, • 6 there has been little change other than one of organization. At the October 10 7 public hearing and other meetings where the water and sewer policy was discussed 8 some questions were raised about which criteria would be used to evaluate . * 9 projects for funding. Changes have been recommended in an effort to try and 10 clarify those criteria. A provision has been added which states that.a project . 11 must have a positive physical or financial impact upon Orange County government; 12 revenues received from the project must equal or exceed the cost of serving that , 13 particular area. In order to make a determination any person, firm, - 14. erganizaticn, or agency, who wished to have the County participate financially in . 15. a project would be required to submit a physical impact analysis of that project . • 16 * which listed the cost of serving the project and the anticipated revenues. . 17 .. . • .. . .... . . .. - 18 - • • _ -.*. Another aspect of the criteria which has been amended related to wage _ - 19 . scales. Previously, this section of the policy indicated that wages had to be. in • • . 20 * compliance with Federal and State wage guidelines. These vary according te the . . . 21 : type of jobs and the type of use involved so a statement that the wage scale must .- . . 22 . be in compliance with Orange County standards adopted from time to time has been 23 substituted— This policy does not propose at this time any standards for wage '. '... .. . .. • . 24 . scales but . s it does suggest that the County take steps in order to establish such • -' - ' . . 25 - standards which would be applicable on a local level.-.... - 26 .• _ - . . „ 27•:-:•!. '-'-:••=-: * :,.• • : .• -. .-.... . _..____. ......:.. • : . .; .. A• final amendment to the list of criteria involves the -statement that::',,. . ., , _:, •.: ).:. the project has to improve job-,opportunities available to Orange County citizens,.:...:.:.:.....:•-:.• 7- -.9:.:::: especially women and minorities:,..' A provision was added. that indicates that the - • -.. ...T-: .. . 30 ..-- applicant must provide documentation that the proposed. project does,: in fact; •:.' ' .' :-. : • 31 ., improve job opportunities and that those job opportunities available, to women and - -'": ..* . 32 minorities:are• equal t.o. those,of other Orange County citizens•.-:•. •-• • • • • • - - 33•'-''.; :;•..;•,-•, -..,',..:',,,..: •.....;...._.:,;..,... :,.......:., _I.: .:, ::....,.:•' ::..•. • , ". 34 .••;.__.•:-'.:..!: :`:•••= :•;':' Other concerns,• which were voiced. by the Economic DeVelopment•-:::": •:'.• •••':''' •-•-•'••'••-• ''''' •' 35 Commission and the Orange Water. and Sewer Authority; were addressed through minor 36 . amendments.-.: Some amendments are definitions which help clarify the pOlicyZ.-........-..::::-...i.. -,_,•,-•i•-'. ...1.•' 37--.-.:••.-.:•• -7 . - - ::•• :•,,..•:-7- '...!,.. --.......-". • . .... ...t..t.r,-..:..- : ....-:,.: .-....-: :' 38.'.' .-• -:•- - :..-. . .•-',"'.;• 7 1- - •'. -. • • '-:'•:‘:..•■• ....:........:.....“-.:„..'":-• - .......17-• ..- .-: .,1*, -: ;. .:=.• :.- •.%-.. ..I. * ;•'Z-,'.1.*,.:.:,.■ :.74*. :_;“ . 39- .-- _.:• -..- .- One other major. addition to the pOlicy. is a statement: of purpose_whirli-•' :-• ._-:: __•• . .-. . 40 .- is provided at.the beginning of the Pelicy..--..._i' -.:-- L::•-:...-----l...-::-L.;:-- .-:;::---• -.: *---.. :--..' •••• L." -.'41- concluded tiotingTEtiatiie.Carrliorci--Beard ot.ildeer-fIeVi77---7:5:::77-7,-.`...-.?;.'7-7:77.- TT:•,;.:,1 43--passed71,-resolutioxi_requesting•that_the Board of Commissioners• deIay"actin- Onl-i.9.:7--;:::,:l'a:.'',`'-'7,.-71:••• • 44 the policy:until several of their concerns are addressed which will be presenta 4 5: .by_Mayor Kinnaird: •• A letter was,received todaY -_frOui Oi-ange:Witer and SeWer•::::T.., 46- Anthority.•asking-that anyadditional7 thirtc.ilay- perred*lie- provided beyond. ibie,;".7.7.t.:tt.'77.7:77-...-..*;-' 47 -date.:for:receipiT:of -addfition.41' comments from OWASK..72Collina.ricited__•_thit--thie:.;ale-M.F .:-:.•-..., --,-..::•;::::-.7:' 4 8thirty:day-extension_could-apply-tO:::the-Eeenomie-DaiiiloPment-.Commis--SIOn-•hec-ause-=:--:::'•=7.-. .. ..:•-•'•:5.7..---:-"•:;.:I•:". 4 9.:..they:have-not-.had-sufficient.time to review.:the reyised...Draft.;:t:•!-- -4•;---;:•••••:':-.-•••':'...7.-----.-:•--,2--J1•-•• ..:-._:•--:--.:-;•?.;-••: • 50:::: ::.-.-*::_=:-..::::::'::::1:•-;;;4---7:7;:---:--,---.„ ..2-7:::Z=.,-T.-.... ..::.::::::: -..:::----,-'77.,_•••••,-7.:::•.,.,•::::'':-.:•:::• 2•:::--: ......•:.:7-z. .;-:.7.L-777.7'*:,;•:::.':-;- :::-.:::: 51:'•,-*- --.• t'-;.7.:.•_.-:.The-A:AI:nisi-ration._recOmmends.that:the; comments7 re•ce ived.-.at'.public -::::..L -e.,..1.'L:.•:-•••:: :-.--:.•--•=•.:••,-.. 5i. hearing be referred to-the-:-Planning Board for preparation.Of.a ..recommendation.ai 7:'77:::- 7•::-:........ r"477:- its December 19, 1988 nieeiing:•:. The AdlidnistratiOn will present a recemm- endation--7-:.:....:•:T.•.:-..;—.. -..:. 1--6iithe proposed Water & Sewer Policy for the Board. of Commissioners Consideration•:;,; --•.-..-.; 2.•7' . . ...._ .. .. - - • — • • - - .. - - . • •-- - - •• • • . . . . • - • . . . .• • .. . . . • -• -- - . _.. .- • --• . • -. --• •-. • .. .. ..... , . . . .. ._ . ..• -.• - . - . .. .. ..- • -- - ' - - .• • • • - -. -- -• .. . . • - • . . . • •- • .--. • - . . . . . - .•_ •• . . .. • • •• . .• 1 on January 3, 1989.',. •. .... ..'_. : - .-- . • . - - ' ..•• . . . • . : 3 •.-. - - 'Planning Board member Chris Best asked if the Planning Staff was _ 4:=- recommending a:thirty-day.extension. Collins --responded.that the -Staff-would like -_ . _.- 5 _to -recognize -the concerns •of=•OWASA:and the-.Economic••Development Commission-,in- -__: - •-- 6 --:terms- of_being able to:_provide-.comments on this .policy..--__If the'additional:_i•, -= -= -- - 7 ::thirty-day'lieried I -allowedT the Pl_arming Board could consider-the•`additi_o_nal : .: : -. - _ 8:'-.'comments at its Long Range Planning Meeting .iii January and provide•-• .: - 4_• •- , 9._�recommendation'.to-the. Board of Commissioners:at_their firstTmetfiig-.in •February_7.I ^ ` ti -1d . - - t;;:; .. - .- -. . _. - - • - .......77 - - -- --_ : 11.- _ : >'_,Zn ansiaer. to a question from Best, 'Collins responded that OWASAA and EDC -- 12•• '-would `provide such 'comments `to.:the Board:of Commissioners as well as the County .. 13 'Manager with;the:°pla n ni ng Staff providing ' - -- .. •- ' -• - .-..-'..-.E.- - - _•. 14 - .- . : 1.:;-"....:_w _ m - - -- -- _ _ __- --_ _-..-_ __ - - --- - 1$- - Collins-noted"that at the November-15-meiting�Commissioner Marshall - • : 16.-. asked to 'have•`something included in the policy which_addressed the carrying . __ ' _ 17 ::capacity•of 'treatment ,facilities as well •as discharge points of 'those :_se facilities: ' 18 :_The.definition:"Assured of installation" means that the utility provider to whose. ---'---_: - : t9 system a deZopment_ i ve s to be connected must have reviewed and approved _ -- ' 20 preliminary plans fora project and proposed water and.sewer.lines. ..As a part of-.-; .-:: .. • 21 • that review process,' they would also have to comment-on the adequacy of the = 22 - existing system to which the connections are made and on the capacity of the _. -`. ,,: : 23 existing treatment facilities • To address Ms.-- Marshall's concern, the carrying =: - 24 • capacity of the discharge stream or discharge point has been-added:: It has also•':"--:••'"`:: 25 - -been added that the approval by the municipality, private association; 'or water -.: :'. 26 or sewer authority shall contain a certification that service to the development:__=_ _::_.......-- 27 project is authorized by'any water management plan and 'discharge permit in effect :.'. 28 ,• at the time of approval,' This was added to the policy in order'to address the : - --'1 29 .'Eno River Management Plan under which the County is-operating at the present : ** ;:-•'- 30 _time.: • • --.. . 31 :. .: : .'i: 32 Sylvia Price, Economic Development Director,' presented written comments :•' •- •33 which are attached to these minutes on pages ' • - She noted that changes were : • - • . 34 easily understood due to the underlining but expressed concern that deletions 35 were not explained.-- She noted that-the two deletions were very important since---.':r-t: �':, :' 36 they both referred to extensions to Economic Development projects where those •-- . • • '• 37 projects were the end object. - She noted that EDC feels it also should be an -. • .- - . 38 exception as well as schools and public health concerns.. She continued that the ..::'_. - • 39 EDC should be included in the section related to Urban development and that the - _ 40 entire section should address Urban and Economic Development. . 41 - • - 42 Max Kennedy expressed, as a member"of the Orange County Board of,— _ - • . -- . 43 Education, appreciation for considering extending water and sewer services into - 44 the Rural Buffer as this will impact on the new school which is in the`planning • 45 process. He indicated he felt this is a step forward and a necessary one.rather - . 46 than building a new school using wells and septic tanks. - • 47 48 . Mr.- Kennedy, as a private citizen, expressed concern'that the line size 49 is to be limited to that which would serve only the school site. He felt this -- 50 was very shortsighted and encouraged the Boards to consider extending water and 51 sewer services to the properties along the line and control the number of tap-ors 52 rather than not allowing tap-ons at all. He felt the County must, to a certain • 53 extent, get into the business of water and sewer services. - • 54 �_ - • • . ; 1 ' Ms. Eleanor Kinnaird, Mayor of Carrboro, expressed thanks for the 6 effort and work which was needed to prepare the Proposed Water and Sewer Policy. She read the resolution prepared by the Carrboro Board of Aldermen which is attached to these minutes on pages . . Mayor Kinnaird expressed concern with 5 the lack of landfill space and asked that the landfill issue be kept a separate 6 issue from that of water and sewer. 7 8 Commissioner Carey noted that the recommendation from the Planning 9 Staff is to continue the public hearing to a time no sooner than January 3, 1989 • 10 and he indicated he felt *there were still questions as well as misunderstandings 11 how the policy relates to the grown management plan which still need to be 12 resolved, He stated he was encouraging one of the Commissioners as well as a 13 staff member to meet with the Carrboro Board of Aldermen to perhaps resolve some 14 of those questions. 15. 16 Commissioner Marshall agreed with Commissioner Carey but also noted 17 that it is extremely important to remember the time already involved in the issue 18 of water and sewer and stated she would not like to see it extended through a' 19 long process of consultation again. It is important to move on with this policy . 20 and not lose time unnecessarily. Commissioner Carey agreed but wished to clarify 21 any sections of the policy as may be necessary. 72 23 ' • Phillip Whitaker, Town Administrator for the Town of Hillsborough, • • 24 noted that he would need to have the Town Board review the most current draft of 25 the Water and Sewer Policy and expressed the desire for a thirty-day extension. 26 He also noted.that he felt it would be extremely helpful for a Commissioner as, • _ 27. Well as a Planning ing Staff member meet with the Town Board to clarify and 'answer' -• *). questions. as needed. .• • • - . • • 30 •-• • • .. • . . • • 31 • . Motion was made by Commissioner Willhoit, seconded by Commissioner 7.* 32 Hartwell. to continue the public hearing, on the Water and Sewer Policy until tbs .. . .. 33 first meeting in'January to receive additional written and verbal comments: ' ....• • 34 .VOTE:.•-. UNANIMOUS.• : • . . . ... • • • • - ..• • 35 . '7% '.; 1-**; •• _.; • • .. • . . 36 .:-• 2 .. ZONING. ATLAS AMENDMENTS 7-- • •• • • ••, • • • 37 a. Starpoint Partners • 39 •••••-'•-' - ".* ••• 'oz.- The presentation was•-madeby Emily Ciudup... • " • . . 4 :7-7 - The property in question. is located on the west side'..of''.3mitli•:". •• „. 4 23.:A.e.'v'el:- Road .(SR F 1531) approximately--100 feet_n•orth,:of-the-irTt-ersectibtrt:',11-th-rti • -- 43• .HighWay;15t501-.:.._ It is known al:•115t 19B and part of lot 19.. of Tax Map:120*in • 44 : Chapel Hill.Township: The .propeitY iiiiiposed.for rezoning contains approximately . • 4 8::88 acres The current zoning on the•property is CC-3 (Community Commercial) — 46. PW-II (Protected Watershed).•-•-4c"••••••:-:---- • '• • . ••• • '-;: :•*.- • - . • • -.. • 4 : ..The„yoint..Planning Area Land. Use Plan designatioic • property..is Rural. Buffer and University Take Water Supply Watershed., Adjacerit 5 q._1Jand Uses*_include--4. day:card--a-inti-7-i; osideiltial,*commercial and*undveloped• •'•s': s'f•'*-- • •-•• • • The property is •located•in a-Protected Watershed II -overlay •• • - • •- • .1•-••:-.district. • The current CC-3 zoning permits several uses of an intense nature • - •• •-• . _ . . • • . . . • • • . . . • . • . _ • - • • 7 Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Y Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Water and Sewer Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy Orange . County Policy Orange County Policy Orange County Policy Orange County Policy Orange County Policy. Orange County Policy a C Index Page No. Purpose 01 Goal 1 - Water Supply 03 A. General Policies B. Watershed Protection Policies Goal 2 - Sewage Disposal 05 A. General Policies B. Alternative Systems Policies Goal 3 - Urban Development 09 A. General Policies B. Service Capability/Capacity Policies C. Extension Policies Goal 4 - County Involvement 15 A. General Policies B. Application Policies C. Selection Policies - Projects Not Serving An Essential Public Service Or Not Correcting A Public Health Emergency D. Selection Policies - Projects Serving An Essential Public Service Or Correcting _ A Public Health Emergency E. Repayment Of County Investment F. Financial Participation In Extensions Or Expansions Of County-Owned Systems Goal 5 - Access and Availability Fee Policies 19 (RESERVED) n Purpose This policy statement identifies Orange County's role in the provision of water and/or sewage disposal services for the following general purposes: 1. To correct a public health emergency; 2. To provide service to an essential public facility; 3. To provide service to land where the failure to provide public water and sewer,will result in a landowner's inability to use the land for any reasonable purpose; and 4. To provide for economic development opportunities. This policy has been developed to be compatible with the .existing goals and objectives of the Orange County Comprehensive Plan and has been organized around the following goal statements: i_ Assist in providing clean and safe water supplies available and adequate to meet the future needs of the residents of Orange County. 2. Assist in providing adequate and appropriate sewage disposal facilities for all current and future residents. 3. Establish an urban development pattern compatible with the goal of directing urban growth to areas where it is desirable and can be practically and efficiently served by water and sewer facilities. 4. Establish a basis for Orange County's involvement in the provision of water and/or sewer services and facilities. 5. Establish a system of fees to assist in the financing of water and/or sewer services and facilities. The County's role in achieving each of the above mentioned goals is identified herein. 01 10 (Changes made since 10/10/88 public hearing are underlined. ) GOAL 1 - WATER SUPPLY Assist in providing clean and safe raw water supplies available and adequate to meet the future needs of the residents of Orange County. A. General Policies 1. Orange County will assist municipalities and water providers within the county and surrounding jurisdictions in efforts to identify, protect, and develop required water supplies so that available resources are balanced with existing and projected needs on a local and regional basis. 2. Orange County's primary responsibility will be to assist in the protection and development of water resources, including the establishment of necessary organizational structures and arrangements that would operate and maintain raw water and treated water resources. 3. Raw water supply needs should be met consistent with the land use plans and growth management policies of Orange County, municipalities within the county, and surrounding jurisdictions, including agricultural preservation, and watershed and environmental protection policies. B. Watershed Protection Policies 1. Watershed protection should be given a high priority in any activity related to land use planning in Orange County. 2. Based on an evaluation of water resources throughout the County, existing and proposed water supply watersheds as well as prime reservoir sites should be designated as protected watersheds to protect those areas from adverse development impacts and to insure that inappropriate restrictions are not placed on large numbers of the population or on substantial, land areas, in the County. 3. Existing watershed standards and policies should be 03 • - . • 11 evaluated to assure their effectiveness in accomplishing water quality protection and supply objectives. Where necessary, technically sound and legally defensible revisions to those standards and policies should be adopted and implemented which specify land use patterns and intensities of development in water supply watersheds and water quality critical areas that minimize potential adverse impacts on water quality. 4. Adequate protection standards should be delineated and established for watersheds in unzoned portions of the County. Furthermore, existing standards and policies which seek to protect water quality in Orange County streams tributary to regional water supply resources should be supported and strengthened, where necessary. 5. Programs which help to protect water quality, such as the Soil Conservation Service and Sedimentation and Erosion Control, should be provided with continued support and strengthened, where necessary. 6. A program of monitoring water quality in Orange County streams should be evaluated, and, if feasible, established in coordination with utility providers and State agencies. Similarly, an on-site wastewater treatment system inspection program should be evaluated, and, if feasible, established throughout the county, with particular emphasis on water supply watersheds and designated Water Quality Critical Area Draft: 7-31-87 Revisions: 8-26-87 9-2-87 11-16-81 11-24-87 9-17-88 11-21-88 04 12 (Changes since the 10/10/88 public hearing are underlined. ) Goal 2 - Sewage Disposal Assist in providing adequate and appropriate sewage disposal : facilities for all current and future residents. A. General Policies 1. Sewage disposal needs should be met in a manner consistent with the land use plans and growth _ ' management policies of Orange County, municipalities within the county, and surrounding -jurisdictions, including agricultural preservation, P and watershed and environmental protection policies. i 2. The type of sewage disposal facilities appropriate for an area should be identified as a function of ,., the magnitude of present and future demand; the distribution of users; the present and potential availability of public utility services; and the capacity of the natural environment to absorb the 1, impact. The determination of appropriate types of sewage disposal facilities in the County should be --, made in close cooperation with utility service r' providers, both public and private, and with municipalities. 3. Wastewater discharged by a residence, place of business or place of assembly shall be capable of being treated: r _ a. By physical, chemical, and/or biological , -, processes; b. In accord with the wastewater treatment and .i . disposal practices and regulations of the sewer utility treating the wastewater; and c. In accord with Article 11 (Sanitary Sewage Systems) of Chapter 130A of the General Statutes of North Carolina. . 4. On-site disposal should be encouraged in low- density and rural areas where soil conditions are 'T.k. acceptable. In rural areas with unacceptable : soils, State-approved on-site sewage disposal fl' '1. 05 1 n.,... 13 systems should be required. (See Subsection B - Alternative System Policies. ) 5. The buyers of property for development and the buyers of homes and structures with existing systems should be fully informed about the on-site sewage disposal characteristics of their property or the disposal site located thereon. To this end, the County should establish an on-going public education program to inform home and property owners of issues, concerns, and operation and maintenance needs associated therewith. 6. The life and proper functioning of individual on- site ground absorption sewage disposal systems can be limited by wastewater volumes, soil conditions, the quality of operation and maintenance, and other factors. For these reasons, the County will evaluate the feasibility of requiring back-up drainfields. B. Alternative Systems Policies 1. The use of alternatives to traditional individual on-site sewage disposal systems should be facilitated. The elimination of administration and informational barriers to the use of safe, sanitary alternative wastewater treatment systems within the County should be encouraged. The adequate long-term operation of such system must be assured. 2. Alternative wastewater treatment systems include: a. Discharge systems such as package treatment plants which discharge into a natural water course and do not depend on the soil for treatment. b. Non-discharge systems which are used where pollutants found in the wastewater can be adequately removed through distribution to the soil. Non-discharge systems are generally known as ground absorption systems consisting of land application systems by spray irrigation onto the surface of the soil and variations of the conventional ground absorption system based on low pressure injection of wastewater into the soil. 06 14 3. The use of alternative wastewater treatment systems in new developments will be permitted as a means of sewage disposal only after the approval of: a. A Special Use Permit for property located in a zoned township; or b. A Preliminary Subdivision Plat for property located in an unzoned township; and only in the following situations: a. On land unsuitable for conventional on- site sewage disposal systems and which is not served by public sewer; or b. On land suitable for conventional on-site sewage disposal systems and which is not served by public sewer but where, through the clustering of dwelling units, open space is preserved for providing recreation areas and/or for scenic, environmental and . agricultural protection purposes. 4. The use of alternative wastewater treatment systems will be governed by the following State/local regulations: a. Alternative wastewater treatment systems of with a design capacity of 3000 gallons per, day or less, the effluent from which is not discharged to surface waters, shall be approved by the Orange County Health Department. b. Alternative wastewater treatment systems with a design capacity of 3000 gallons per day or more and/or which discharges effluent to surface waters shall be approved by the N.C. Division of Environmental Management or N.C. Division of Health Services, whichever is applicable; provided, however, discharge systems such as package treatment plants and other point source discharges will not be approved in a WS-i water supply watershed and a watershed for which a WS-I classification request is pending. 07 15 5. The duties and responsibilities adjunct to the design, construction, and operation and maintenance of alternative wastewater treatment systems should be specified as a requirement in the permitting process for such facilities in the Subdivision Regulations and/or Zoning Ordinance. Such duties and responsibilities should include, where possible, the following: a. The application of minimum design criteria that exceed the design criteria now prescribed by the N.C. Division of Environmental Management and the N.C. Division of Health Services; b. The requirement for inspection and certification of an alternative system by the principal designer that the construction of the system was completed in accordance with the approved design plans; and c. The requirement of a performance bond or other form of security payable to the County which would guarantee the initial operation and performance of an alternative system for a three to five year period; Associated with the above, Orange County will evaluate the feasibility of establishing an inspection and monitoring program for alternative wastewater treatment systems and will explore alternative institutional arrangements for shifting the operation and maintenance of such systems into the public domain. Draft: 7-31-87 Revisions: 8-26-87 9-2-87 11-16-87 11-24-87 9-17-88 11-21-88 08 16 (Changes made since 10/10/88 public hearing are underlined. ) Goal 3 - Urban Development Establish an urban development pattern compatible with the goal of directing urban growth to areas where it is desirable and can be practically and efficiently served by water and sewer facilities. A. General Policies 1. A cooperative joint planning process to include water and sewer service area boundaries should be developed and implemented among the County, its municipalities, surrounding jurisdictions and utility providers responsible for water and sewer lines to guide the extension of lines in accordance with the land use plans and policies of the affected jurisdictions. 2. Land in areas changing from rural to urban in character and which could reasonably be developed to accommodate urban-type densities should be designated as Transition Areas in the Land Use Element of the Comprehensive Plan. Such lands are currently but not completely served by urban systems such as water and sewer lines. Transition Areas should be further classified into Ten and Twenty-Year areas to reflect the most appropriate sequence of development as the areas change from rural to urban and services are extended. 3. Intensive land uses should be directed to Transition Areas and away from areas which are suitable for continued agricultural uses and which are protected as Water Supply Watersheds and Water Quality Critical Areas. 4. Rural, low-density land surrounding Urban Areas, but beyond the Transition Areas, should be designated as Rural Buffer or Rural Character- in the Land Use Element of the Comprehensive Plan. These areas will remain rural in character, will not require urban services and will maintain farming or rural non-farm residential development as the most appropriate land use. 5. Land in areas suitable for low-density residential development but not suited for agricultural uses, that is not dependent on urban services and to which urban services will not be extended within the next twenty years should be designated as Rural Residential in the Land Use' Element of the Comprehensive Plan. 09 17 6. Land in areas where the prevailing land use activities consist of agricultural and forestry and which should continue in these uses should be designated as Agricultural-Residential in the Land Use Element of the Comprehensive Plan. B. Service Capability/Capacity Policies 1. Public and/or private water and sewer lines should exist at the site or be assured of installation at the time of approval of Any development project. "Assured of installation" shall mean that the municipality, private association or water or • sewer authority to whose system the development project is to be connected has reviewed and approved preliminary plans for proposed water • and/or sewer lines, the adequacy of the existing • system(s) to which the connection(s) will be made, the capacity of existing water and/or sewer treatment facilities, the carrying capacity of the discharge stream or discharge point, and the method of funding proposed extensions of water and/or sewer lines. The approval by the municipality, private association, or water or sewer authority shall contain a certification that service to the development project is authorized by any water management plan and discharge permit in effect at the time of approval. Following review and approval of preliminary plans as described above, the board of directors or governing board of the municipality, association or authority must have approved, through formal - - resolution or other agreement, the provision of water and/or sewer service to the development project. Such approval is contingent upon the developer submitting final construction plans for review and approval to the municipality, association or authokity as well as appropriate State and/or Federal agencies prior to commencing construction of the improvements. 2. Urban and Transition Areas are areas considered likely to be, in the near or distant future, annexed by municipalities once development is proposed or has occurred. In these areas, public water and sewer shall be encouraged. Individual on- site or alternative wastewater treatment systems represent a potential concern to the municipality, private association or water or sewer authority to whose system the development is to be connected. 1F For this reason, Orange County will evaluate the following provisions for inclusion as part of its approval processes for any development in an Urban or Transition Area: a. That a proposed development be required to extend the water and/or sewer services of the municipality, private association or water or sewer authority to whose system the development is to be connected; b. Where the water and/or sewer services of a municipality, private association or water or sewer authority are to be extended within an Urban or a Transition Area to serve a proposed, development, that the location and width of utility easements be approved by the utility service provider that will eventually serve the area, and that the easements be dedicated in the form of a deed of easement to the utility service provider; c. That minimum lot sizes be significantly increased until such services are available; and d. Where alternative wastewater treatments systems are employed, that utility easements be dedicated for the orderly extension of future utility systems, that alternative systems be designed to acceptable utility standards, and that a binding commitment be provided requiring connection to the utility system when its services are available. 3. The lot size for a residence, place of business or place of assembly shall be appropriate to the method of water supply and sewage disposal. 4. In cases where the construction and completion of a development project would require water and/or sewer permits granted by a local, State or Federal agency, that agency shall officially approve by certificate or permit the development project before construction of the utility lines or structures to be served by the improvements, begins. a. Plans for a proposed public or community sewage system shall be approved by the utility service provider, the Health Department Director or the Division of Environmental Management of the N.C. Department of Natural Resources and Community Development, whichever is appropriate. 19 Said system shall be completed according to the approved plans, provided that where said improvements are to be installed or constructed subsequent to the approval of a final subdivision plat, special use permit or planned development, plans and specifications for said improvements shall be approved by the appropriate agencies and references to said improvements shall be made a part of the final plat or permit. b. Plans for proposed public or community water supply systems shall be approved by thA utility service provider, the Health Department Director or by the Division of Health Services of the N.C. Department of Human Resources, whichever is appropriate. The requirements for the approval of plans are the same as for proposed public or community sewage systems above. 5. Water and sewer utilities must be built to the standards and specifications of the municipality, private association or water or sewer authority to whose system they are connected. C. Extension Policies 1. Urban service areas for Chapel Hill, Carrboro, Hillsborough, Mebane, Durham, and the service area of the Orange-Alamance Water System should be established which correspond with Urban and Transition Areas as identified in the Land Use Element of the Comprehensive Plan. Water and sewer lines should be directed to those areas which contain and are appropriate for higher density levels of residential, commercial and industrial development. 2. Within the following portions of the Rural Buffer and Protected Watershed Districts designated in the Land Use Element of the Comprehensive Plan, public water and sewer will only be extended to provide service to: (a), an essential, public service (such as a school) ; pal correct a public health emergency (failing septic tank or failing package treatment plant, neither of which can be corrected) ; or (c) land where the failure to provide public water and sewer will result in the landowner's inability to use the land for Any reasonable purpose (resulting in hardship and a constitutional "taking" ) . 12 a. The Joint Planning Area; or 10 b. A Water Ouality Critical Area., Within the Rural Buffer portion of the Joint Planning Area and within a Water Ouality Critical Area, further extensions of system lines will only be permitted to provide, service for one of the three reasons stated above. All water and sewer system facilities extended into the Rural Buffer portion of the Joint Planning Area or into a Water Ouality Critical Area shall be sized to address, only the concern for which the systems are extended. 3. Within areas outside of Transition Areas not within the Rural Buffer portion of the Joint Planning Area or not within a Water Quality Critical Area, public water and sewer will only be extended to provide service to: (a) an essential public service (such as a school) j (b) correct a public health emergenc (failing septic, tank or failing package treatment plant, neither of which can be corrected; or igl land where the failure to provide public water and sewer will result in the landowner's inability to use the land for any reasonable purpose (resulting j , and a constitutional "taking") . Development projects may be supplied by public water and sewer service in areas outside the Rural Buffer portion of the Joint Planning Area and outside a Water Ouality Critical Area when service, to the project, j , at the site. Provided, howeyer, _any such development project will, only be approved at densities permitted hy the Orange County Zoning Atlas and consistent with the Land Use Element, of the Comprehensive Plan. • All water and sewer facilities extended pursuant to this policy statement will be sized according to the policies of the public utility providing the water and sewer services. "Development project" refers to any residence, place of business or place of assembly, and any major or minor subdivision, special use or planned development which requires the approval of Orange County through administration and enforcement of the N.C. State Building Code or its Zoning and Subdivision Regulations. 13 21 Draft: 7-31-87 Revisions: 8-26-87 9-2-87 11-16-87 11-24-87 9-17-88 11-21-88 14 22 (Changes made since 10/10/88 public hearing are underlined. ) Goal 4 - County Involvement Establish a basis for Orange County's involvement in the provision of water and/or sewer services and facilities. A. General Policies 1. Water and sewer utilities extended to a development shall be based on good engineering practice and shall be determined by the long-range plans of the utility system to which they are connected. Utility extensions will be considered by the County in conjunction with assessments of potential growth and service need in the area. 2. Orange County may consider providing financial assistance for the completion of engineering studies, easement acquisition, water and sewer lines, including pipe and ancillary equipment such as water pumps, sewer pumps, valves, pump houses, fire hydrants, and water and sewer treatment plants as well as the actual construction of these utilities. 3. Major water and sewer utilities will be funded to a reasonable point along the property line of an approved project, within the limitations of available funds. Major water and sewer extensions are defined as projects where pipe sizes greater than eight (8) inches in diameter are extended more than 750 feet beyond existing facilities. 4. Where a public facility beyond the corporate limits and extraterritorial jurisdiction of a municipality is to be served, advance approval of the Board of Commissioners on the siting of the facility and County participation shall be obtained. The extent of County involvement shall be limited in such instances to the extent that the facility will benefit the residents of Orange County. 5. Orange County shall have title to any water and sewer utilities which it funds; provided, however, such title shall only be required where water/sewer • lines are extended beyond the existing utility service area of a municipality or publicly-owned system. Where County funding for projects outside an existing utility service area are repaid, title to the water and sewer utilities may be granted to the municipality or publicly-owned system. In the latter case, the County may attach conditions to the transfer of title which require that 15 . . . , connections and/or uses must be limited in such a 23 manner to be consistent with the Land Use Element of the Comprehensive Plan. B. Application Policies 1. A request for funding water and sewer utilities may be made by any individual, agency or corporation or any municipality within Orange County; provided, ! however, Orange County will enter into water/sewer supply and/or treatment agreements only with public bodies and/or utility providers. 2. All requests for funding shall be made to the :- County Manager's Office, accompanied by the required application material. The Board of t... Commissioners may establish funding in the annual budget for the County share of participation in water and/or sewer projects . (See Selection Policies. ) : . 3. Upon receiving a request for water or sewer ;.' utilities, the County Manager will gather the following information: ';- a. A map and brief report identifying existing and anticipated areas of development that could be served by the requested water or sewer facilities. b. Approximate additional cost of installing oversized utilities necessary to serve other existing and potential development in the area of the proposed project. ..!-, .,, c. Signed statement of the water or sewer service -.., provider to whose system the requested utilities will be connected, stating its willingness and ability to serve the proposed project as well as any other anticipated development in the area specified by the z' County. The statement should demonstrate ' the provider's capability for meeting all the required needs of utility services for the project including foreseeable expansion as well as other existing and potential development specified by the County in the area of the project. C. Policies - Projects Not Serving An Essential , Public Service (Such As A School) Or Not Correcting A tk Public Health Emergency (Failing Septic Tank Or Failing „.. Package Treatment Plant, Neither Of Which Can Be i,:-- Repaired) -,- 16 ,„- N . - - 24 1. Water and/or sewer projects to be funded will be selected using the following criteria: a. The project must be assured of having the proper zoning at the proposed site; and b. The project must improve job opportunities available to Orange County citizens, especially for women and minorities unless there is documentation provided by the project applicant that job opportunities available for women and minorities are equal to those of other Orange County citizens; and c. The project must provide jobs with wage scales in compliance with Orange County standards adopted from time-to-time; and ' d. The project must have a positive fiscal impact upon Orange County government (The cost of services to be provided by Orange County to the project must be less than the local taxes and other revenues paid to the County generated by the project. ) . A fiscal impact analysis shall be prepared by the applicant and verified by Orange County and using a model provided hy Orange County. 2. Where a project is approved, but funding is not immediately available, it will be placed on a priority waiting list based on its approval date. Funding approval by Orange County pursuant to this policy is not a guarantee that Orange County will fund the project to any extent. It is only a statement by the County that the project, if funded, will be funded according to the priority waiting list. 3. Water and/or sewer facilities and/or extensions may be financed by the following methods: a. Revolving fund; b. State/Federal grants and loans; and/or c. General Fund and Enterprise Fund contributions. (Includes capital funds only) Capital funds from the General Fund will be used only if funding cannot be obtained from other sources. 17 25 D. Selection Policies - Projects Serving An Essential Public Service (Such As A School) Or Correcting A Public Health Emergency (Failing Septic Tank Or Failing Package Treatment Plant, Neither Of Which Can Be Repaired) 1. Water and/or sewer projects to be funded will be selected using the following criteria: a. The project must be assured of having the proper zoning at the proposed site; and b. The project must improve job opportunities available to Orange County citizens, especially for women and minorities unless there is documentation provided by the project applicant that job opportunities available for women and minorities are equal to those of other Orange County citizens; and c. The project must provide jobs with wage scales in compliance with Orange County standards adopted from time-to-time. 2. Orange County's investment in water and/or sewer facilities and/or extensions may be financed by the following means: a. Revolving fund; b. State/Federal grants and loans; and/or c. General Fund and Enterprise Fund contributions. (Includes both capital and operating funds) General Fund contributions, both capital and operating, will be used only if funding cannot be obtained from other sources. Repayment of County Investment 1. All funds received from the operation of a County-owned system shall be paid into an Enterprise Fund. For the purposes of this policy. an Enterprise Fund is defined as a fund used to account for operations that are intended to be self-supporting through charges to users Q . services provided or where the determination of net income is an important factor. In all cases where the County's investment is dependent on an agreement that the County be repaid all or a portion of its investment, funds received shall be paid into a Capital Reserve Fund. All 18 7g= 26 "pay-backs" shall include interest at the rate charged for assessments under N.C. General Statute 153A-185 or, in the event that the County borrows money for the extension, at the rate paid by the County on the debt. F. Financial Participation in Extensions/Expansions of county-Owned Systems 1. Orange County's financial participation for approved projects which are extensions/expansions to an existing County-owned system shall be limited to those extensions/expansions where projected revenues from the system are equal to or greater than the projected operating costs plus the total debt service by the end of the fifth year after the project is completed. Within limits prescribed by the Board of Commissioners from time-to-time, the amount of financial participation shall not exceed the capital amount necessary to extend/expand the system to meet the projections. All projections shall be those approved by the Board of Commissioners and prepared by an engineer employed by Orange County. Goal 5 Access and Availability Fee Policies - RESERVED Draft: 7-31-87 Revisions: 8-26-87 9-2-87 11-16-87 11-24-87 9-17-88 11-21-88 19 _. Yo • 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. TOff-i ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 1989 SUBJECT: Orange County Arts Commission Report DEPARTMENT: COUNTY MANAGER PUBLIC HEARING: ____ Yes y No ATMCBIBENT(S) : INFORMATION CONTACT: Wilma K. Tinney Arts Commission Brochure Listing of Local Arts Grant Award Recreation and Parks Recipients for 1988-89 TELEPHONE NUMBER: Hillsborough 732-8181 Arts Commission Operating Budget - Chape1 Hill - 968-4501 Mebane - 227-2031 Durham - 688-7331 Ext. 296 PURPOSE: 1. Presentation of Orange County Arts Commission grant awards 2. Informational report to the Board regarding activities and goals of the Arts Commission BACXGROUND: The Orange County Arts Commission was created by a resolution from the Board of County Commissioners on February 4, 1985. The Arts Commission is the official county-wide advisory body on the arts. Its primary goals are: (1) serve as the Local Distributing Agent of State grassroots grant funds for Orange County; (2) serve as .a "clearinghouse" for information on the arts; (3) facilitate the development of self sustaining arts programs; and (4) advise the Board of County Commissioners on matters involving the arts. The Arts Commission greatly appreciates the support from the Board and requests continued support and financial assistance in promoting arts programs and arts awareness throughout the County. • _ . The-attached-listing reflects County fun ad appropriated to-the-Arts Commtssion. The Chair of the Board will-present-grant'sWards. - • • • • • 2 ....... ..... --"//6\Lmm' .Orange County Arts Commission v...........................„„,,,...„,,„....,—,,—.,...- - December 7, 1988 The 1988-89 Orange County Grant Funds were awarded to the following: t Project Arts Organizations Amount - . Chapel Hill Ballet Company $1,000.00 Spring concert: to engage JacqueE d'Amboise to choreograph & stage piece - current trends in ballet Chapel-Carrboro City Schools PTA Cultural Enrichment Committee $1,000.00 Touch Mime ton selecte performances f schools Community Youth Theatre $ 340.00 Marketing summer program 545.00 Create an "Earth Quilt" in Estes Sills Elemen. School $ Sculpture Garden & documentation to share with other schools Orange County Public Library Children's Services Cultural Events Program $1,000.00 Arts programs for children [ Arts Education Program of the 225.00 Special assembly on NC history C. W. Stanford Middle School $ and culture . Seawell School PTA Enrichment Committee $ 608.00 Drama performances & activities A. L. Stanback Middle School $1,000.00 Celebration of the Arts, Spring ' Chapel Bill Preservation Soc. $ 400.00 April 2 '89 vocal concert by Jam( Longmire to include regional artists & develop additional audiences Touch Mime Theatre $ 532.00 Rehearsal & perfection of materi for a full length mime piece $6,650.00 TOTAL FUNDS AVAILABLE $6,650.00 TOTAL FUNDS GRANTED 300 W. Tryon Street, P.O. Box'8181, Hillsborough NC 27278 919-732-8181 ® 967-9251 o 688-7331 a 227-2031 3 Orange County its Commission December 7, 1988 Orange County Grant Applications for 1988-89 Rejected The fllowing applications for Orange County Grants were denied: • Amount Name Requested Reason Recommendation ArtsCenter $1,000.00 Did not meet Apply for a Grassroots application deadline Grant Fine Arts Festival 1,000.00 Event would relate almost solely to UNC-CH campus 750.00 Projected considered Friends of the Orange as more of a HumArd.ties County Public Library oriented undertaking. N.C. Writers Network 1,000.00 Request related to Apply for a Grassroots lease space. grant to benefit the general public, i.e. , poetry readings or broadcasts Piedmont Youth 330.00 AMANAfair will'not Apply for a Grassroots Orchestra occur in Orange grant for Orange County County event • 300 W. Tryon Street, P.O. Box 8181, Hillsborough, NC 27278 11 . t. •■••ftwer Ammon* Orange County its Commission Operating Budget - Orange County Government Funds FY 1988-89 • Funds From Orange County Government $10,500. EXPENDITURES Funding For Local Grants $ 6,650. Salary - Administrative Aide to Arts Commission $ 3,100. Administrative/Operating Expenses $ 750. TOTAL FUNDS FROM ORANGE COUNTY $10,500. 300 W. Tryon Street, P.O. Box 8181, Hillsborough, NC 27278