HomeMy WebLinkAboutAgenda - 01-24-2006-5oORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 24, 2006
Action Agenda
Item No. 5-0
SUBJECT: Budget Amendment #8
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet INFORMATION CONTACT:
Attachment 2. Year -To -Date Budget Donna Dean, (919) 245 -2151
Summary
Attachment 3. Equipment and Vehicle
Capital Project Ordinance
PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal
year 2005-06,
Department of Social Services
1 The Department of Social Services has received the following donations from citizens that
are set -aside in a special Adoption Enhancement Fund (outside the General Fund):
a. Foster Care Donations — donated funds totaling $6,897 from citizens, through
Triangle Community Foundation, to help send foster care children to summer camp.
b. General Assistance Donations — donated funds totaling $435 from citizens to help
with special needs of clients, including senior citizens.
This budget amendment provides for the receipt of these donated funds for the above stated
purposes. (See Attachment 1, column #1)
2. The Department of Social Services has also received additional Crisis Intervention funds
totaling $24,705 from the State to pay for crisis related heating needs for Orange County
residents. These additional funds bring the current budget for this program to $159,740 for
FY 2005 -06. This budget amendment provides for the receipt of these additional funds.
(See Attachment 1, column #2)
3. At its December 13, 2005 meeting, the Board of County Commissioners approved the
transfer of $102,865 from the Critical Needs Reserve Fund to the Department of Social
Services to be used for emergency assistance. These funds help address increased
z
emergency needs of low- income families due to rising energy costs and increased numbers
of eligible families. This budget amendment provides for the release of $102,865 from the
Critical Needs Reserve for the above stated purpose. With this appropriation, $208,167
remains available in the Critical Needs Reserve for fiscal year 2005 -06. (See Attachment 1,
column #3)
Health Department
4. Orange County has been awarded an Employee Wellness Grant for FY 2005 -06 totaling
$13,940 through the North Carolina Association of County Commissioners Risk
Management Pool. The purpose of this grant is to offer a wellness program to all employees
to improve health and productivity, reduce absenteeism and health care costs and establish
an overall work environment that promotes good health and a positive work attitude. The
program will consist of Health Risk Assessment screening, Cholesterol /Glucose /Body Fat
and Hypertension Screening, Back Injury Prevention Program, and Lunch and Learn
educational sessions on nutrition and physical activity. The Orange County Health
Department will administer this grant program within the Personal Health division. This
budget amendment provides for the receipt of these grant funds. (See Attachment 1,
column #4)
Human Services Non - Departmental
5. As part of the Adopted FY 2005 -06 budget, the Board of County Commissioners approved
an appropriation of $18,000 for Orange County's contribution to the Partnership to End
Homelessness Initiative. Membership in the Initiative includes Orange County, the Towns of
Chapel Hill, Carrboro, and Hillsborough, the Triangle United Way, Orange Congregations in
Mission, the Inter -Faith Council, OPC Area Program, the Hillsborough Chamber of
Commerce, and UNC. These funds are used to provide administrative support services to
the Partnership to End Homelessness in order to create a written 10 Year Plan to End
Homelessness in Orange County, The County serves as the lead entity for this initiative in
the same manner it currently does for the HOME program.
At its September 7, 2005 meeting, the Board approved funds totaling $32,000 from the
Town of Chapel Hill ($18,450), Town of Carrboro ($6,300), the Town of Hillsborough
($2,250), and the Triangle United Way ($5,000) based on the existing HOME Program
funding formula. Since then, the Triangle United Way has contributed an additional $5,000
to this initiative. This budget amendment provides for the receipt of these additional funds
from the Triangle United Way. (See Attachment 1, column #5)
Solid Waste Enterprise Fund
6. The Solid Waste Enterprise Fund has received the following grant funds:
a. Grant funds from the North Carolina Department of Environment and Natural
Resources through its 2005 Community Waste Reduction Recycling Grant Program
to expand and study multi - family recycling. The reimbursable grant award of $5,500
includes $5,000 from the State and a 10% local match ($500) from the Solid Waste
Enterprise Fund. These funds will be used to purchase recycling bins ($5,000), as
F3
well as cover the cost to distribute bins door to door and record collection rate
changes before and after bins are put into use.
b. Grant funds from the American Plastics Council totaling $3,500 to be used to promote
recycling of plastic bottles through advertising in print and radio ads, as well as shelf
takers in grocery stores.
This budget amendment provides for the receipt of these grant funds. (See Attachment
1, column #6)
7. The Solid Waste Enterprise Fund has received a donation of $250 from an Orange County
citizen to be used for recycling education efforts. This budget amendment provides for the
receipt of these donated funds. (See Attachment 1, column #7)
Equipment and Vehicles Capital Project Ordinance
8. The Orange Public Transportation (OPT) Department has received funds totaling $6,000
from the sale of under - utilized vans to the North Carolina Department of Transportation.
These funds will be used to purchase a vehicle from the Triangle Transit Authority (TTA) in
order to provide the new TTA/OPT Hillsborough to Chapel Hill public route as authorized by
the Board of County Commissioners at their December 13, 2005 meeting. This budget
amendment provides for the receipt of these funds. (See Attachment 3, Equipment and
Vehicles Capital Project Ordinance)
Governing and Management Non - Departmental — 401(k) Enhancement, Health Insurance
Increase and In -Range Salary Adjustment
9, The 2005 -06 budget provides for a 401(k) enhancement of $86,320. With the adoption of
the 2005 -06 budget, the Board of County Commissioners approved an increase of $5 per
pay period for permanent non -law enforcement employees, increasing the County's 401(k)
contribution from $20 to $25 per pay period for all permanent non -law enforcement
employees. This budget amendment provides for the transfer of $86,320 from the 401(k)
enhancement account to individual departments in the General Fund to cover the additional
401(k) costs. (See Attachment 1, column #9)
10. At its October 3, 2005 meeting, the Board of County Commissioners approved a transfer of
$19,212 from fund balance to the employee health insurance account to supplement the
2005 -06 health insurance budget. The 2005 -06 approved budget included $361,024 in a
non - departmental health insurance account, which provided for up to a 15.9 percent health
insurance rate increase. Effective January 1, 2006, the NCACC Trust renewal rate increase
was 16.5 percent with the addition of a $250 deductible for inpatient hospital services and
outpatient hospital services to the Blue Care Plan. Budget Amendment #4 provided for the
appropriation of fund balance from the General Fund in the amount of $19,212 to cover the
additional health insurance costs needed for FY 2005 -06. This budget amendment provides
for the transfer of $380,236 from the health insurance account to individual departments in
the General Fund to cover the additional health insurance costs. (See Attachment 1,
column #10)
4
11. The 2005 -06 budget provides $613,847 in funds to reinstate the In -Range Salary Increase
program in 2005 -06. Funds are used to grant a 4 percent In -Range Salary Increase to
employees whose work performance is "Proficient" or higher effective with the employee's
performance review date. This budget amendment provides for the transfer of $613,847
from the in -range salary adjustment account to individual departments in the General Fund
to cover the additional salary costs. (See Attachment 1, column #11)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and capital project ordinance amendments.
lie 11 \))\
N
_
3G\ /)
ARM
�.
.
\/\
}!-9pa
:
\ \\\
��.
.
SKI a
\.
\
to
\\ \\
Test
\ \)
/ \§
;! ,!
.....
.
§!}
!!
lie 11 \))\
N
M
D D
Em
ea
%eR
/ \�
I I
��.
.
-IJ
..
.
J!
t i
0
i
t
E
{ \
\§
2
.!E!)
!;!
|!
=!!r
I
DD
M
Attachment 2
Year -To -Date Budget Summary
Fiscal Year 2005 -06
General Fund Budget Summary
original General Fund Budget 1
$149,856,874
Additional Revenue Received Through Budget
Amendment #8 (January 24, 2006):
Grant Funds
Original Approved Other Funds Full Time
$61,557
Non Grant Funds
$238,917
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$182,647
Total Amended General Fund Budget
$150,339,995
Dollar Change in 2005 -06 Approved
General Fund Budget
$483,121
% Change in 2005 -06 Approved General
Fund Budget
0.32%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
750.436
Original Approved Other Funds Full Time
Equivalent Positions
69.550
Additional Positions Approved Mid -Year
6.500
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2005 -06
826.486
Full -Year County Cost of Mid -Year
Positions for Upcoming Fiscal year
$19,848
ATTACHMENT 3
Equipment and Vehicles Project
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to purchase County -owned vehicles and
major equipment. The project will be financed with proceeds from the County's
portion of the one half -cent sales taxes, dedicated property taxes, proceeds from
private placement financing arrangements, and North Carolina Department of
Transportation funds.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Section 4.The following amount is appropriated for this project:
Through FY
2004 -05
FY 2005 -06
Through FY
2005 -06
Sales Tax and Dedicated
Property Tax
$548,295
$267,000
$815,295
Bond Funds
$0
$0
$0
Alternative Financing
$2,199,806
$0
$2,199,806
Grant Funds
$667,374
1 $0
$667,374
Other
$0
$6,000
$6,000
Total Funding
1 $3,415,4751
$273,0001
$3,688,475
Section 4.The following amount is appropriated for this project:
Section 5. This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2006.
Adopted this 24th day of January 2006.
Through FY
2004 -05
FY 2005 -06
Through FY
2005 -06
Land/Building
$0
$0
$0
Design
$0
$0
$0
Construction
$0
$0
$0
Equipment & Vehicles
$3,415,475
$273,000
$3,688,475
Total Costs
1 $3,415,4751
$273,0001
$3,688,475
Section 5. This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2006.
Adopted this 24th day of January 2006.
5 le
\u \
q \\
�
5 le
I