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HomeMy WebLinkAbout2017-095-E Aging - Vermont Systems for software expansion DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F [Departmental Use Only] TITLE RecTracPassMgmt FY 2017 NORTH CAROLINA SERVICES AGREEMENT UNDER$90,000.00 NO RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 1st day of March, 2017, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Vermont Systems, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): Software system implementation for Aging; purchase and implement additional RecTrac modules -POS and Pass Management ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional Revised 6/16 1 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) In determining the basic services to be provided, should any documents be referenced in this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of any proposal. 3. Basic Services a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): See Attached SOW 4. Duration of Services a. Term. The term of this Agreement shall be from 03/01/17 to 02/28/18. b. Scheduling of Services. i) The Provider shall schedule and perform its activities in a timely manner. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in Revised 6/16 2 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be 03/01/17. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement. The maximum amount payable for Basic Services shall not exceed Seventeen Thousand Dollars ($17,000). Payment for Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b. Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. c. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Jim Northrup, CIO) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of n/a(if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity Revised 6/16 3 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F a. Indemnity. The Provider agrees to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days' prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue work on the Basic Services and shall not resume the Basic Services until notified to proceed by County. Revised 6/16 4 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147- 86.58. c. Anti-Discrimination. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Anti-Discrimination Policy. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. Revised 6/16 5 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name Attention:Jim Northrup, CIO Vermont Systems P.O. Box 8181 12 Market Place Hillsborough,NC 27278 Essex Junction, VT 05452 [SIGNATURE PAGE TO FOLLOW] Revised 6/16 6 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: j5MAkuit,DocuSigned by: pocuSigned// by: B Lkcu^mt-IrSt 3/1/2017 B a ,t,S Wl�,t,� 2/20/2017 Y 663�99#B�SSE477... y- 4E4a EA39244D2... County Manager Giles Willey, President Printed Name and Title Revised 6/16 7 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F Proposal Summary Pricing VSI Quote Number: 61619 Please See Detail Breakdown R ,,; i ea i 0 I r P a 50{iv,,(: ,+: on Following Pages Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 Purchase Annual Estimated Total Description Price Maint/Svs Shipping* Price RecTrac -Workgroup Multi-User Software Application Software $5,500.00 $980.00 $0.00 $6,480.00 Progress OpenEdge Software $1,100.00 $196.00 $0.00 $1,296.00 VSI-Add-Ons $0.00 $50.00 $0.00 $50.00 Support Services-Training&Expenses $3,775.00 $0.00 $0.00 $3,775.00 Total RecTrac: $10,375.00 $1,226.00 $0.00 $11,601.00 ID Systems -Workgroup Multi-User Software Application Software $450.00 $180.00 $0.00 $630.00 Progress OpenEdge Software $90.00 $36.00 $0.00 $126.00 Key Fobs $1,025.00 $0.00 $50.00 $1,075.00 Barcode Readers $1,340.00 $0.00 $52.00 $1,392.00 Digital Cameras $230.00 $0.00 $32.00 $262.00 Total ID Systems: $3,135.00 $216.00 $134.00 $3,485.00 Hardware - (VSI Qualified) Touch Screen Monitors $1,070.00 $0.00 $40.00 $1,110.00 Total Hardware: $1,070.00 $0.00 $40.00 $1,110.00 VSI TOTALS Application Software $5,950.00 $1,160.00 $0.00 $7,110.00 Progress OpenEdge Software $1,190.00 $232.00 $0.00 $1,422.00 Key Fobs $1,025.00 $0.00 $50.00 $1,075.00 Touch Screen Monitors $1,070.00 $0.00 $40.00 $1,110.00 Barcode Readers $1,340.00 $0.00 $52.00 $1,392.00 Digital Cameras $230.00 $0.00 $32.00 $262.00 VSI-Add-Ons $0.00 $50.00 $0.00 $50.00 Support Services-Training&Expenses $3,775.00 $0.00 $0.00 $3,775.00 Grand Totals: $14,580.00 $1,442.00 $174.00 $16,196.00 *NOTE: Shipping is FOB-Origin (Plus Tax Where Applicable/Includes Shipping FOB-Origin) 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#1 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F Proposal Summary Pricing VSI Quote Number: 61619 Please See Detail Breakdown I r,,, H 4.1 : on Following Pages Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 Installment Purchase Plan Options -No Interest Charges Statement of Work: Payment Terms: You will be invoiced after the work has been completed not before.30 day net tems. If you need an invoice up front we can provi you may choose to pay half on the front end if that's what you want to do and pay the rest after the training is complete but there two invoices provided. Note:we invoice after the trip because the expenses are estimated and we invoice for actuals. If you wan( invoice you up front the for the full amount you will not receive a refund if you come in under,that's just not our policy which is v invoice after the work has been completed. Schedule: 1)Work to be completed in 6 months or less based on the order date. 2) Upon receipt of order with the artwork for the key fobs we will send to our vendor who will then provide the main POC with a pi approval. Once approved you can expect delivery of the pre-printed key fobs in approximately 4 weeks. 3)VSI Support will contact the main POC to schedule the installation and training.VSI Trainer to be assigned. 4)VSI Trainer will contact POC to discuss pre-implementation planning. 5) Hardware will be shipped to POC location as instructed prio to VSI trainer arriving on-site. 6)VSI Trainer will visit in accordance with the mutually set arrival date to begin training. 7)VSI Trainer will return to VSI and you will be set to go live with the new modules. 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#2 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F RecTrac Workgroup Multi-User Software Recreation Tracking Software % ' VSI Quote Number: 61619 ,j' ' ,,,, 1 Please Review Notes on Last Page Software Pricing Is Valid For 120 Days R�'�'R rp^�':li I�a l ``" ` ` 4,1 I{I«°,r�: Y!"�� Hardware Pricing Is Subject to Change Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 Unit Extended Annual Qty Unit Description Price Price Maint/Svs Application Software 1 Each Pass Management (V-RT-MU-PM) $2,750.00 $2,750.00 $490.00 1 1 Each Point-of-Sale/Inventory Control/Tickets (V-RT-MU-PS) $2,750.00 $2,750.00 $490.00 2 Total Application Software: $5,500.00 $980.00 Progress OpenEdge Software 1 Each OpenEdge Workgroup Appl Server&RDBMS (T-PG-MU-OE) $1,100.00 $1,100.00 $196.00 3 Total Progress OpenEdge Software: $1,100.00 $196.00 VSI-Add-Ons 1 Each Certificate of Insurance Annual (T-KP-COI) $0.00 $0.00 $50.00 Total VSI-Add-Ons: $0.00 $50.00 Support Services -Training & Expenses 2 Day(s) Installation/Training, Municipal,On-Site/Day (X-S-TNG-01) $770.00 $1,540.00 $0.00 1 Day(s) Travel Time (X-S-TNG-09) $375.00 $375.00 $0.00 2 Each Travel Expenses-per day(estimated) (X-X-EXP) $330.00 $660.00 $0.00 4 1 Each Expense Airfare(estimated-pay actual only) (X-X-AIR) $1,200.00 $1,200.00 $0.00 Total Support Services-Training&Expenses: $3,775.00 $0.00 Total Software,Hardware and Support Services $10,375.00 $1,226.00 Grand Total - RecTrac: $11,601.00 *NOTE: Shipping is FOB-Origin (Plus Tax Where Applicable/Includes Shipping FOB-Origin) 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#3 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F ID Systems Workgroup Multi-User Software Pass Management Photo/Plastic Photo ID Card System VSI Quote Number: 61619 Please Review Notes on Last Page Software Pricing Is Valid For 120 Days R ec i l ``" I vr0Y"� Hardware Pricing Is Subject to Change Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 Unit Extended Estimated Annual Qty Unit Description Price Price Shipping* Maint/Svs Application Software 1 Each Pass Mgmt Ext Integration-Fobs/Existing ID Cards (V-RT-MU-PMI-EX) $450.00 $450.00 $0.00 $180.00 Total Application Software: $450.00 $0.00 $180.00 Progress OpenEdge Software 1 Each OpenEdge Workgroup Appl Server&RDBMS (T-PG-MU-OE) $90.00 $90.00 $0.00 $36.00 3 Total Progress OpenEdge Software: $90.00 $0.00 $36.00 Key Fobs 2500 Each Key Fob,Teslin, Preprinted, Qty 2500 (S-KF-GL-T1P-14-25) $0.41 $1,025.00 $50.00 $0.00 5 Total Key Fobs: $1,025.00 $50.00 $0.00 Other Available Products of Interest Key Fob,Teslin, Preprinted, Qty 250 Price: $1.38 Key Fob,Teslin, Preprinted, Qty 500 Price: $0.82 Key Fob,Teslin, Preprinted, Qty 1000 Price: $0.44 Key Fob,Teslin, Preprinted, Qty 5000 Price: $0.32 Key Fob,Teslin, Preprinted, Qty 10,000 Price: $0.24 Key Fob,Teslin, Preprinted, Qty 25,000 Price: $0.20 Barcode Readers 4 Each MK7580 Custom Configuration for VSI software (H-BCR-HY-11-X-C) $0.00 $0.00 $0.00 $0.00 6 4 Each Honeywell MK7580G 1D/2D Genesis Imager, USB Cable (H-BCR-HY-10) $335.00 $1,340.00 $52.00 $0.00 7 Total Barcode Readers: $1,340.00 $52.00 $0.00 Digital Cameras 2 Each Microsoft LifeCam Studio Camera,Auto Focus, 1080p (H-PID-MS-01) $85.00 $170.00 $22.00 $0.00 8 2 Each Adjustable Tripod Stand, LifeCam Camera (H-PID-MS-01-ST) $30.00 $60.00 $10.00 $0.00 Total Digital Cameras: $230.00 $32.00 $0.00 Total Software,Hardware and Support Services $3,135.00 $134.00 $216.00 Grand Total - ID Systems: $3,485.00 *NOTE: Shipping is FOB-Origin (Plus Tax Where Applicable/Includes Shipping FOB-Origin) 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#4 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F Hardware (VSI Qualified) VSI Quote Number: 61619 Please Review Notes on Last Page Software Pricing Is Valid For 120 Days e° P9r,4Ii4'.afI r,� PP a {I ,,(�. , Hardware Pricing Is Subject to Change Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 Unit Extended Estimated Annual Qty Unit Description Price Price Shipping* Maint/Svs Touch Screen Monitors 2 Each Elo 2201L iTouch Monitor 22"LCD, 1920x1080 USB (H-TSM-EL-01) $535.00 $1,070.00 $40.00 $0.00 9 Total Touch Screen Monitors: $1,070.00 $40.00 $0.00 Total Software,Hardware and Support Services $1,070.00 $40.00 $0.00 Grand Total - Hardware: $1,110.00 *NOTE: Shipping is FOB-Origin (Plus Tax Where Applicable/Includes Shipping FOB-Origin) 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#5 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F Proposal Summary Pricing VSI Quote Number: 61619 Please See Detail Breakdown R ir,r.,: i I r,� w�a � ��{�«°�r°�: � : on Following Pages Description: RecTrac Pas&POS Prepared For: Orange County Rec&Parks, Hillsborough, NC Contact Name: Keith Chnupa, Business Analyst/Project Mgr Phone Number: (919)245-2289 Contact Email: kchnupa @orangecountync.gov Fax Number: Approved By: Sarah Otoka,Sales Admin(saraho @vermontsystems.com) Quote Date: 02/16/2017 1 Standard PMP software enables(optional)capture of photo image during registration,and display of photo during Visit Check-In. You can also add the PMP ID software interface to print multi-color plastic photo ID cards. 2 In order to use the graphical touch screen option in other modules,you must also license the POS Inventory module. 3 VSI uses Progress OpenEdge software to develop and deploy its software applications,and also embeds the required Progress OpenEdge Enterprise or Workgroup RDBMS(Relational Database Management Software)with its applications. 4 The included expenses are ESTIMATED for airfare, lodging, meals,parking,tolls,and rental vehicle(for non-flying trips,car rental can be more due to tolls and gasoline usage). Actual expenses are billed after each trip. For states with Cashless Tolls,there may be a delay in billing these charges as we sometimes don't get these bills from the car rental companies until weeks after a trip is complete. 5 Please note that this quote is an estimate and actual print costs may vary somewhat due to over runs,etc. Delivery-be sure to allow 4 to 6 weeks after the you have approved the proof copy of the keyfob. Pricing includes the initial proof plus one revision. After that each revision will be charged$75.00. All barcode samples and magnetic card samples will be shipped via US mail; UPS service will be available for a fee. A Cancellation fee of$75.00 will be issued when an order is cancelled after it has been proofed. After a proof is signed,the financial ownership that proof and order is the customers. The customer will be responsible for its entire content. 6 Custom Configuration for VSI application software,so plug and play out of the box. 7 Honeywell MK7580G-2 Genesis Bar Code Imager USB Kit, 1 D/2D, PDF17,Gray,Type A 3M Cable(9.5'-Cb1-500-300-S00)), Power Supply, EasylD Software, Documentation,and VSI Custom Configuration. USB keyboard emulation is standard with optional Serial or Parallel emulation.Standard keyboard emulation used to connect reader to dedicated computer. This scanner can be used for RecTrac Background Visit Check-in by configuring it for Serial Emulation using the same USB cable. This enable the computer to be used for other functions,while it is also being used to scan visitor ID cards. 8 Microsoft LifeCam Studio, HD 8MP Res,True 1080p Sensor,Auto Focus, USB,Operating Temperature 21DF-104DF with Humidity<5%-80%Non-condensing. Using in hot,humid areas can damage the camera. 9 Elo 2201L iTouch Monitor,22"Wide LCD 1920x1080, USB,Zero-Bezel, Clear Glass, Gray,Windows 7/10,3-Year Warranty (available in Americas). Recommended for RecTrac 3.1 browser-based software. 12 Market Place, Essex Junction,VT. 05452 877-883-8757 www.vermontsystems.com Page#6 DocuSign Envelope ID:6F0A8BF3-60BF-4F6E-AA58-1A067660D44F VERM019 OP ID: EH C". CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) `••-- 02/13/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:ACT Elizabeth Harlow Kinney Pike-Williston PHONE FAX 62 Knight Lane (A/C,No,EXt):802-878-1600 (A/C,No): 802-879-4022 Williston,VT 05495 E-MAIL Jake Obar ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Hanover Insurance Company 22292 INSURED Vermont Systems, Inc. INSURER B:Underwriters at Lloyds 12 Market Place INSURER C: 18058 Essex Jct,VT 05452 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR TYPE OF INSURANCE I POLICY EFF POLICY EXP INSD WVD POLICY NUMBER /Y LIMITS (MM/DD YYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR OBV9813141 04 01/01/2017 01/01/2018 DAMAGE TO RENTED 300 000 PREMISES(Ea occurrence) $ X 0 liab deductible MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 E POLICY X CT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1 000 000 (Ea accident) , , A X ANY AUTO AWV A817262 01 01/01/2017 01/01/2018 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS ROPERTY X HIRED AUTOS X AUTOSWNED PPer DAMAGE X 0 liab ded $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A EXCESS LIAB CLAIMS-MADE OBV9813141 04 01/01/2017 01/01/2018 AGGREGATE $ 5,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y A ANY PROPRIETOR/PARTNER/EXECUTIVE Y N/A X WDV9813126 04 01/01/2017 01/01/2018 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B Professional USUCS2606354-16 12/31/2016 12/31/2017 Prof Liab 2,000,000 C Cyber Liability PHSD1217569 01/31/2017 01/01/2018 Cyber 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Workers'compensation waiver of subrogation applies in favor of certificate holder. CERTIFICATE HOLDER CANCELLATION ORCTYNC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE a County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Oran g ty ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Risk Management 200 South Cameron Street PO Box 8181 AUTHORIZED REPRESENTATIVE Hillsborough, NC 27278 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD