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Home My WebLink AboutORD-2017-004 Ordinance approving Budget Amendment #6 for Fiscal Year 2016-17 1 ORD-2017-004 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 2017 Action Agenda Item No. 6-d SUBJECT: Fiscal Year 2016-17 Budget Amendment#6 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152 Spreadsheet Gary Donaldson, (919) 245-2453 Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant ordinance amendments for fiscal year 2016-17. BACKGROUND: County Manager's Office 1. The Orange County Partnership to End Homelessness has received notification from the Triangle Community Foundation of a sponsorship award of $1,000. These funds will be used to help supplement community donations related to items distributed to people experiencing homelessness during the Point-in-Time street count in January, and for an upcoming event publicizing the results of the street count and raising awareness about homelessness. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 1) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this agenda item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. 2 Economic Development -Visitors Bureau 2. The Economic Development Department has received additional revenue through the Visitor's Bureau, from the Town of Chapel Hill, for surpassing FY 2015-16 performance benchmarks. The Town of Chapel Hill agreed to award the Visitors Bureau 50% of revenues, from hotel/motel occupancy receipts, if collections exceeded $985,000. The Visitors Bureau met this performance goal and received additional revenue of $108,903, from the Town of Chapel Hill. The Bureau will use the funds for summer marketing and special events, in FY 2016-17. This budget amendment provides for the receipt of these additional funds (See Attachment 1, column 2) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goad is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and reservation of infrastructure, polices, programs and funding necessary for resident to provide shelter, food, clothing and medical care for themselves and their dependents. Growth in tourism spending helps to grow revenues for Orange County, including occupancy and sales tax revenues. The outcomes of the Orange County Visitors Bureau fuels the creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Department on Aging 3. The Department on Aging anticipates additional revenue for the Fit Feet Program. Based on current year and historical collections, the Department on Aging anticipates receiving an additional $6,000 from the senior centers' "Fit Feet" services, which will procure medical supplies and nursing support. This budget amendment amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant($6,000) - Project#294303 Revenues for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Senior Citizen Wellness Funds $140,466 $6,000 $146,466 Total Project Funding $140,466 $6,000 $146,466 Appropriated for this project: Current FY 2016-17 FY 2016-17 FY 2016-17 Amendment Revised Senior Citizen Wellness $140,466 $6,000 $146,466 Total Costs $140,466 $6,000 $146,466 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) 3 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. All of the additional funding available to the Department on Aging supports the maintenance/expansion of its programs and services. While available to all Orange County residents age 60 years and older the target population for these services is those residents in greatest social and economic need. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 4. The Department on Aging has received revenues for the Volunteer Income Tax Assistance (VITA) Program, $5,630 from the Federal Internal Revenue Service, through the NC Coalition ACTION Pathways, for support of the Federal VITA tax preparation service. These funds will be used to pay for additional temporary staff. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this agenda item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Free return preparation by trained volunteers netted $1.6 million dollars in tax savings last year. Animal Services Department 5. The Animal Services Department has received the following additional revenues: • Community Giving Fund — an additional $2,400 from the Community Giving Fund to cover the cost of advertising of the County's Spay/Neuter programs and to cover the cost of heartworm treatments and veterinary care for heartworm positive dogs that are adopted. • Ringworm Treatment Program — an additional $1,500 from the San Francisco SPCA to cover the cost of the Animal Services Department's Veterinary Health Care Manager attending a ringworm treatment training program. These funds cover the cost of travel, hotel stay, and the ringworm treatment course. 4 6. The Animal Services Department has received the following additional revenues for the Spay/Neuter Fund: • Donation — an additional $2,500 in donations to be used for advertising of the County's Spay/Neuter programs at the request of the donator. • Sale of Spay/Neuter T-shirts — an additional $220 from the sale of Spay/Neuter T-shirts. These funds will be used to purchase additional shirts for sale. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 5) SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this agenda item. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds and increases the FY 2016-17 General Fund budget by $9,530, the Spay/Neuter Fund budget by $2,720, the Community Development Fund budget by $1,000, the Annual Grant Fund budget by $6,000, and the Visitors Bureau Fund budget by $108,903. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant ordinance amendments for fiscal year 2016-17. Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 5 #5.Anlmzl Semmes- eelptotaddltonal #2-Economic funds($3,800)or development-vlsmrs heamwm,treatment #i-COwry CPEN-rs #a-oepamneoron 'are' aeelpt of and nngwoary are,and onlee-ocPEH- Aging-addltonal #a-oepartnenton e:a'°[$1,000 addloonal ffromng ($2,000)In Fit Feet Aging-addloonal meogrwo�treatment Encumbrance Budget as Amended r ($10e,e03)from the program,as well as Budget as Amended Original Budget Carry Forwards Bud et as Amended Through BOA#5 rran.el Commtulry Town of Chapel based se 9lfes r nit g or FederaliRS torgvri addltonal funds($220) Through BOA#6 Foundation or Pont-m- on pehonnanee program suppnes and Program from TShMs sales and rime Count program agaemen[for nuaes donaoons($2,500)or marketing and speoal the spay/Neuter Fund, events to be used or adverts!.the County's Spay/Neuter programs. General Fund Revenue Property Taxes $ 149,498,811 $ - $ 149,498,811 $ 149,498,811 $ - $ - $ - $ - $ - $ 149,498,811 Sales Taxes $ 22,066,641 $ - $ 22,066,641 $ 22,066,641 $ - $ - $ - $ - $ - $ 22,066,641 License and Permits $ 328,000 $ - $ 328,000 $ 328,000 $ - $ - $ - $ - $ - $ 328,000 Intergovernmental $ 15,787,579 $ - $ 15,787,579 $ 19,997,102 $ - $ - $ - $ $ - $ 19,997,102 Charges for Service $ 11,681,503 $ - $ 11,681,503 $ 11,891,529 $ - $ - $ - $ 5,630 $ - $ 11,897,159 Investment Earnings $ 155,000 $ 155,000 $ 155,000 $ - $ - $ - $ - $ - $ 155,000 Miscellaneous $ 886,734 $ 886,734 $ 1,042,923 $ - $ - $ - $ - $ 3,900 $ 1,046,823 Transfers from Other Funds $ 2,712,600 $ 2,712,600 $ 2,740,320 $ 2,740,320 Fund Balance $ 12,726,944 $ 12,726,944 $ 12,758,209 $ 12,758,209 Total General Fund Revenues $ 215,843,812 $ - $ 215,843,812 $ 220,478,535 $ - $ - $ - $ 5,630 $ 3,900 $ 220,488,065 Expenditures Support Services $ 14,058,009 $ - $ 14,058,009 $ 14,073,239 $ - $ - $ - $ - $ - $ 14,073,239 General Government $ 20,933,253 $ - $ 20,933,253 $ 20,938,253 $ - $ - $ - $ - $ $ 20,938,253 Community Services $ 13,654,700 $ - $ 13,654,700 $ 13,821,342 $ - $ - $ - $ - $ 3,900 $ 13,825,242 Human Services $ 37,249,977 $ - $ 37,249,977 $ 41,462,828 $ - $ - $ - $ 5,630 $ - $ 41,468,458 Public Safety $ 24,596,946 $ - $ 24,596,946 $ 24,636,946 $ - $ - $ - $ - $ - $ 24,636,946 Education $ 99,631,723 $ 99,631,723 $ 99,631,723 $ - $ - $ - $ - $ - $ 99,631,723 Transfers Out $ 5,719,204 $ 5,719,204 $ 5,914,204 $ 5,914,204 Total General Fund Appropriation $ 215,843,812 $ - $ 215,843,812 $ 220,478,535 $ - $ - $ - $ 5,630 $ 3,900 $ 220,488,065 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Visitors Bureau Fund Revenues Occupancy Tax $ 1,212,706 $ 1,212,706 $ 1,212,706 $ 108,903 $ 1,321,609 Sales and Fees $ 500 $ 500 $ 500 $ 500 Intergovernmental $ 232,590 $ 232,590 $ 239,230 $ 239,230 Investment Earnings $ 100 $ 100 $ 100 $ 100 Miscellaneous $ - $ - $ - $ - Appropnated Fund Balance $ 151,277 $ 151,277 $ 401,277 $ 401,277 Total Revenues $ 1,597,173 $ - $ 1,597,173 $ 1,853,813 $ - $ 108,903 $ - $ - $ - $ 1,962,716 Expenditures 'Community and Environment I$ 1,597,173 I I$ 1,597,1731$ 1,853,813 I I$ 108,903 I I I I$ 1,962,716 Community Development Fund (Homelessness Partnership) Revenues General Government Revenue $ - $ - $ - $ - $ 1,000 $ 1,000 Intergovernmental $ 55,787 $ 55,787 $ 62,537 $ 62,537 Appropriated Fund Balance $ 27,589 $ 27,589 $ 36,655 $ 36,655 Transfer from General Fund $ 35,667 $ 35,667 $ 35,667 $ 35,667 Total Revenues $ 119,043 $ - $ 119,043 $ 134,859 $ 1,000 $ - $ - $ - $ - $ 135,859 Expenditures (Homelessness Partnership Program 1$ 119,043 I I$ 119,043 I$ 134,859 I$ 1,000 I I I I I$ 135,859) SpaylNeuter Fund Revenues Charges for Services $ 29,000 $ 29,000 $ 29,000 $ 29,000 Intergovernmental $ - $ - $ - $ - Miscellaneous $ 11,000 $ 11,000 $ 11,000 $ 2,720 $ 13,720 Appropriated Fund Balance $ 24,600 $ 24,600 $ 24,600 $ 24,600 Total Revenues $ 64,600 $ - $ 64,600 $ 64,600 $ - $ - $ - $ - $ 2,720 $ 67,320 Expenditures Operating $ 64,600 $ 64,600 $ 64,600 $ 2,720 $ 67,320 Transfer to County Capital $ - $ - $ - $ Total Expenditures $ 64,600 $ - $ 64,600 $ 64,600 $ - $ - $ - $ - $ 2,720 $ 67,320 1 Attachment 1. Orange County Proposed 2016-17 Budget Amendment The 2016-17 Orange County Budget Ordinance is amended as follows: 6 #5.Anna)Servoes- selptofaddltonal #2-Economic funds($3,900)for Development beam�orm treatment #i cowry Managers #9 Department on eureau-receipt of and vefadnaw are,and office-OCPEH- Aging-addlonnal #4-Department on eceipt of$1,000 addlonnal funding ($8,000)In Flt Feet Aging-addlonnal the dngworn treatment Encumbrance Budget as Amended r $108 903)f me program,as well as Budget as Amended Original Budge[ Carty Forwards Budget as Amended Through BOA#5 donator!r n commthe Town of cnaprl eased sr 9lfes r ndfe for Federal i Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2016-17 General Fund Budget Summary Original General Fund Budget $215,843,812 Additional Revenue Received Through Budget Amendment#6 (February 21, 2017) Grant Funds $466,120 Non Grant Funds $4,146,868 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to • Technical Amendment to Cover Anticipated and Unanticipated establish the Community Expenditures $31,265 Loan Fund (BOA#2); reduce Appropriated Fund Total Amended General Fund Budget $220,488,065 Balance by$68,735 related Dollar Change in 2016-17 Approved General to the Jail Services Case Fund Budget $4,644,253 Management program % Change in 2016-17 Approved General Fund expenditures(BOA#3) Budget 2.15% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Includes approval of four Equivalent Positions 875.750 (4) permanent part-time 50 FTE positions, and one Original Approved Other Funds Full Time (1) permanent part-time Equivalent Positions 89.450 .375 FTE position in DSS Total Approved Full-Time-Equivalent (BOA#3-A) Positions for Fiscal Year 2016-17 965.200