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HomeMy WebLinkAboutAgenda - 01-24-2006-5jORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2006 Action Agenda , Item No. SUBJECT: Lease/License Renewal Agreement -Alternate Daily Landfill Cover DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Proposed Renewal Agreement INFORMATION CONTACT: Gayle Wilson, 968-2885 Pam Jones, 245-2650 PURPOSE: To consider approving the 2-year renewal of a license/lease agreement with Landfill Service Corporation to provide material that, in accordance with State regulations, is sprayed on the working face of the landfill after each day of operation. BACKGROUND: The daily covering of waste is a regulatory requirement of all mixed solid waste landfills permitted by the State of North Carolina. Typically, this requirement is met by a daily application of a minimum of 6" of compacted soil on the top of wastes received each day. Daily cover is required to minimize odors, minimize blowing trash, minimize access by vermin, reduce the likelihood of fires starting or spreading, and to fill voids and stabilize the waste. In some locations, adequate supplies of soil are not available, so alternatives to purchasing off-site soils and hauling them to the facility are sought. More recently, even those facilities with adequate soil supplies are utilizing alternative covers to maximize landfill capacity. Over the years, daily applications of soil take up valuable landfill space. If a material that takes up less space and costs less than the value of the space saved can be substituted for soil, the waste capacity of the landfill is extended and site economics are improved. The Orange County Landfill has been utilizing the POST-SHELL COVER SYSTEM since 1996, following an extensive evaluation of other available alternative cover systems. While a variety of types of alternative daily cover systems are available, the POSI-SHELL system most fully meets the operational and regulatory requirements of Orange County's landfill and has proven to be cost-effective. Orange County was the first landfill in the state to be permitted for this type of alternative cover. POSI-SHELL is a spray-on slurry made from polyester fibers, cement kiln dust, and water. These materials are mixed together in a large machine similar to a hydro- seeding machine, pulled to the working face of the landfill, and spray-applied to a thickness of about '/< inch. The material hardens into a crust. FINANCIAL IMPACT: Continued use of the POSI-SHELL application system will further preserve space in the existing landfill with the ultimate height of the landfill being limited in the State-issued permit. Use of a '/4 inch daily cover compared to 6 inches of daily soil application has been one of the factors that has allowed the existing landfill's anticipated usable life to be extended into 2010. The terms of the renewal agreement for the equipment lease reflect a $250 monthly increase and Mineral Binder costs reflect an increase of $21.50 per ton from the costs of these elements under the 2003-05 agreement. The Posi-Pak (polyester fiber for slurry reinforcement) costs remain at $45 per bag. Adequate funds of $91,000 are budgeted in the FY 2005-06 Solid Waste Management budget for the purchase of the materials and the lease of the applicator. RECOMMENDATION(S): The Manager recommends that the Board approve the 2-year renewal of the lease/license agreement with Landfill Service Corporation and authorize the Chair to sign it, subject to final review by Staff and County Attorney. Landfill Service 1611*29MOGIFIFIENE-1] M, LEASE / LICENSE RENEWAL AGREEMENT LICENSOR: LICENSEE: LANDFILL SERVICE CORPORATION ORANGE COUNTY SOLID WASTE 2183 Pennsylvania Avenue 1099 Airport Road Apalachin, New York 13732 Chapel Hill, NC 27514 Telephone: (607) 625-3050 Telephone: (919) 968-2885 Facsimile: (607) 625-2689 Facsimile: (919) 932-2907 TERRITORY: Orange County Solid Waste DATE: December 9, 2005 Chapel Hill, North Carolina FEES: Lease/License Fee: $4,950.00 (Per Month) Materials and Ingredients: Posi-Pnlu@ Type P-100 Q $45.00 per bag. (F.O.B. Apalachin, NY) CBD/CFA Mineral Binder delivered ® S51.50* per ton Optional Equipment and materials: Additional Horizontal Silo @ $1,000.00 per month PFA Mineral Binder delivered Q $35.00 per ton Portland Cement delivered Q $120.00 per ton PSM Setting Agent ® 512.00 per bag (F.O.B. Apalachin, NY) Brown Dye © $12.00 per bag (F.O.B. Apalachin, NY)' - * Price guaranteed for 1 year from Agreement date, balance of Agreement prices subject to market adjustment. A fuel surcharge may apply to built delivered materials. TERM: Twenty-four (24) months from the date of this Agreement. Rent shall be payable in twenty-four (24) installments invoiced (Net 30) in equal payments of $4,950,00 on the 1st day of each month. Rent shall be payable in any event on or before the expiration or sooner termination of this Agreement. STANDARD CONDMONS: This Lease/License agreement is subject to the standard conditions specified on the reverse side. Licensor shall provide to the Licensee a one (1) day refresher training program on the operation and maintenance of the Posi-She.110 Cover System. LICENSOR: LICENSEE: LANDFILL SERVICE cCORPORATION ORANGE COUNTY SOLID WASTE $Y ?r , By: Deanis W. Super, S.V.P./Ahnaging Director Authorized Representative Date: 1 17L C Zen 5 Date: Name: Title: osi-Sh® COVER SYSTEM Usavor weha in gram Aad We Licedutt wish. W Pcgwm es It.., a vi irs ail plagued And pro r au, [.Me]., tabled to the Application of Posi-shal CovLT System, the ragman and aquipmcvt uliliced to apply the sore at A apni0e slit Inuduhdeanov night mulu¢I pmmisu set tonic an poi. hemp agent as follows: SECTION hDelnlUom LL "Llca.A0 ProduclO me. We Pos4Sbe0 Corer System its products, POS6Paks, pnc udl «chrials" or tuber hnfomulioe reining 1. We use, creation am Ii,ficaaon ofthe Pon.she Cover Systm id"rje a "mans the wn oralle labor We PWIi Shell C varSyslam will be used, as deunbW on page one Dfflie egraeson. 13 "Pat,, -Weans any mupbcd plot invenlnta unhfium an older Photo form of i<pl p ot,raP. provided order do dews or any country ear Tartimry in do word fur a. Margin, ivvemfv or pm.aa And Improvement or.ddh0oa M.W.loctal., We epplawass for such legal pronto IA "Anndlnlnn F.nnlnmenl" mends she equipment veswry ab1eM stow idle ingmdienle aM apply the licevcd Pmdva, including, but not limited m, sn ISC Poshlhdi Appiicslw andI cHmvnnot Silo. SECTION YUms a of Patent Ll no U.. hereby grams and eme, to grunt tire Uramu We eAllusho right W.[Ill. Urc Lamed Products ode We Nouns owned a.i,,d a, IlceaM to the Ucemar during Ill. ern of all Agmnrcvt I. the Territory. excluding any rights to sude icerve or sea be umered products within the Terrilary or clsewhem. SECTION}Appaaton Fquipmem 35 The Liecosar bang to We Usemce snit flit UCrmee hamby loses And haeorbam the Licenser the Appiicadon Equipment 33 Te_rmr. The term ofihe Agrcemcnl ospecdng the Application Equipment.... on the Mule said [Arno ofpgwptvvt arrive At We Terrilory. The dwauon he AA ¢,mMad as page at of all agmemenL Dd Fee The an for 11. Application Egwp.em Moll[ be We Mason defined m page one rise Licsee dull pay We Use., rent vs deunbed on pill ..a I. We Amounts And an die time set fNS at Um oama of We Uuuw tons Auelt comer'... end/m at am): oferplae v¢ Me Licen¢ornuy, tram time to time, d.hgmm in writing. 3A Ihe. TIn Ucevs« shall case We Appiadon Equipmem in a careful and people =met and soil comply wilt and mount to di m ouniom from licenor Means m me pgrou. o, us and mdnlevn. of such EqulpmnL Except as oWawae Allowed by it. Lt...,. We Application Equipment limit only be dead to apply the Lcenad Pmd.m Tim use of the Appiiwtion Equipment with n..Ll..ed findings shelf irmacdlmly lemdnen all wammtes under thus Agmegood and all helped warranties, and soli be considered a non<mabk default by the Licev<e under We Agreement 34 Tome tla". The Uc.Amr doll, at Any sad Ali Mi. during it. baives kwon. save at, night to all, hmo end upon do prime. whom the Application Equipment racy be ]Doled far die pal scorinpeting Wtwmewobmingibmw LiunttaInil Cive Liccnm hmvdine rrotice of any aaehmenlmany othmfMkWl yrocessaffttlivg avy [remofPquhpmem And ¢ha1L wM1oever rtqummd by llce.or. sdvte lJ.r¢mr o[We lead futon of We equrymcm To Application EquipmemsInll m.uin wihin WC Tenitary - maxptwithpriorwriuencoae.lofam Woman 3.6 Imnravement. WlWOUtpdorcovcntlithe U«nmr, We Uunu AIniI tot make myalteatioq Addhioo or ilrpmvetn<m Ito We PgWprrcnt. 3.7 Heiress. The Liatua. a1 its Dsvn at and expose, Moll leery flit attainment I. Cord rtpair, wndiloo vM waking oNer AM Moll forms say AM All party, mechanhms AM device rMand a kcal, an apartment a good mcconlcal and waking under and atonal, at the can afWe equipment Ices to mum the Application egWpment to W<U«nw in We same condition It was encdvW (eawplivg nomni war). Pm LluduorMlal sgttt to coopwm wily the Ilunee wIW respecno Ur iwt ngwsad by the tia<nsu to andendn the Equipm<nb A W will lit, tile pan within 24 ham, ifpafia, ofrtafpt are pmehae underlay the U«ns<e 311 I.Imuld lVA1.,, The U.mor wamzntfrom rmntfintvms defects&samd war the pans desobW; diesel power unit pact including eommnil pans), hydraulic pumps&.elon, wheels, ed. & Parings, thmWe am pump Moll levee, Pmpessa, cavity pump, hydmuiie it room And Wn for Iim period of this Agecrool M d upon receipt by Um L gem' of it. maifwdatdng Pan subjects round, than Lancommull, whadn 24 head, Ifpossibk, ship to the Llccrea<l¢ wrrMc4 pan properly repaired or, in tot aomalive, s new pa at the sole cost of the Ucemw. The UMnae stall ba lespovWie for nil Was, ..listed wills U. removal Ail repbument of lot defeclve pan. gaucho provided by the Uccvm.lull be Invested at S55.ONhomforaavel, S]S.ONMafor labor. Tim Uunwm¢kurewAmain, dlhle aprs wimpilcd es to Any mncr whit«an,?ther ties timee warmnika alluded hcrtia ialuding whOmut Ol f We tio of tir pea enl fi mm ilry or Its pram for Any parUCWArpmpos. pmvdcd Imw<ver. the Ucemar does walmol lot Ibe Appiicalion Equipmcnl b soluble for um Application n crib Ltally nd thotl AaulMt .W M in Um Toaimnionry. d Rteeme . The Lima. ett omby aSl d bear Weenuretlskoloss dnm gt soUrament wenLe onflusen, wuraM tsar enddefects veogtorknonlw damage to tlr Equipment ar Avy pm thcrtofatull inpabary vny obilgAlion of We Li«mme ce urvmr Ihob Agrtenem hichh ilall ull Mvtinum nu< in in full tome And coca I. !ntio the w offs oreoung. darnge of (a) Platt Um same In CMd repaG. Mndiuiov And ongiv) waking oNer(eueplin6pomul wear) arpvy W cash m We Li.nor the Arvwl to do se; or (h) Repdece the wine with like Appliuthaa Rquipmol in good repG, condition and working onset, or if the same is determined by We Ltcomor to be tons, salon, destroyed or tlarvgedbeyoW mpdr. We listings: soil; (c) Pay Ummwtirmfom in cash We following tom nit: Horizontal Silo-Modal FW30T ® 5t 15,00D.W aacb, Painkiller- Model PSA 2000 ® 5140,000.00 each 3.10 Terminallom Upon We eaphntion or tomtnation of glib Agreement wild mspcr f Any hem ofAMIkeldon Equipmem Wv Uc<mce Moll rtlum the same 1D We tic<mor in gait repair. coudi0ovvM working older, mdirerywcar aW tnr.s,,led 5,11 Innrrena. Dunce dell kacp Ue Equipm<m Wlued against vii risks of Ins or &ma,e from every Host wInaoercr for not less tluv 16e full replacement value (ss ¢pnified iv 3.9 above) and 31WIl carry public liability and properly &Mae hnmanee covering operation of the PquipmenL To Liccas« Plait name it. licenor as low pnyea on any policy Mesa, ran aqui'ma a specified in 3s (c) above am she Um Mae.., Moll be vmad as additional Inured unda any Congrebemive General L[MURY poll, covering the opermtea afWe equiprm.t 5.12 Lft.,.nd tiles. no Norman soil keep Equipment an, And deaf of All levies. liens and el¢umbmoc. AM dell toy license ft.. m,etmarn fees, saamrnl Burg. and We. witch ivy now arher.lerbe i rr osN ..a, ne ofine Equipment 543 m[ demnln. no Lill.. shell [Wirral the UMmor aping, and hold the Lumor Incomes Wm any and all chino, vciinns, soin pmleado, cast, exp..., daru,io ad obhiitiu, including attorneys tees, Probing out of or comm.ed with or rceWting from We possession, cal, oparelan or return of doe Equipment Tim UMnor still Indemnify Wt Ullman Agmni sW hold We Lkcv.IurrN<. from any sad nil cbfa. adbv, soils, prowewn,z, coals, expcn., damrge aM IbblllUal including snomays fe.. Arising on Afar connected with (u) (b) (e) (d) To Iem6naleIbis / (e) To PUmntanyoo liable for al fall I SECTION 4-IVSOivency 44 uivenlup 6 ummcmed by and e LJcevct souk. Any assignment for days thereof., or if. mceiver is'. Evinec h a. Liguouor dull W. .led a 0o aril ciflhc Uuntt AI 43 'Om Artificial. retention, u except As expressly All fait SECr10N 5•Pavmoa 5.1 As 53 As consideration far the"scannM del event that lm Llcanee doms not fulfill the 4 <nl fie to pay Any mat orolbcr signora hcmin pmvidcd for wlWin 10 days all.lhe some a due and keep orprfumtoy olarpmvision aline Agreement required to be observed kept orptfarmN by le a As any sM.11 hmrn of Application Equipment without MUce or denund m fftetwm magnanedbyeroh Wingrfpsmasina Anysuchaking Me Li.morcepraaly so nmifai am Monaco in writing; htom.r Applcatan Eauinmenh or my be of law. a to say vurinegwty. Nmwithsmnding.ny McuM ssen......y cho.ohn, which it. Ucemar.. Wks, the LJUnce sleli be AM in 'ail obli,ntlo. on the ton of flit Lfensee to be performed under the Agreement g ce -a nor Any interest therein is aoigwble or Wafcmblc by epemllon of 1Pw If any pmce ing end. a Raul cry Ad or act of u, ar trial LJmntt t Adjudged bmmveni o1 tithe itsweel or Uvwritofnmche Lineman t a tlevied on Any item or items therm And (nnot reloaed Dr of Oil ilpn10 Y pmueding or Action n In which th Me LimaLe a puny with awbariy to eke possession or ou co comical of any Item or items Application mu Any one of it rtmcdl. And this Agre<m<nt sluii, cat lie optI.. on o(tlm Li«nor, without police, hmm:Jelely ¢mJvto Ur Am slid sluli ..the c ace,boption I amen be nit mmsin We sole and eulnsirc pmpoy of the lJUmor vM We lkeaee alai have no agog tike or alertMl lmmin or thermal, for the lease of die Applicalim Equipnmt AM T.Imd.gy Ucamo tlm Ucsnee sled pay Iir LJcemor rant as specified on past one or a m Pan due....a Am enbiecun A I%rmmLiv fm. he-4 -11- m,.r ".."¢... ¢..h.... SECTIOAN FDUe and Taxes 61 All dues, axn v, product a this Agreerern dull be paid by the U«aee. SECTION]-PubOdty and Tadamarks 7.1 Teo: protons. 73 T¢ Lkeaonlall love the dnM m nuM4 still o¢. TI Product.], g3 Prior to of Ole We ,moat, a< Laenee loll pen the Lters* ha apreNoce whit tie p^^, arntledia and Ioplc one of Ibis aim W vt In We of speed upos mom all equiptrcm /a previously mile will WimIB d Invoiced by 1k.uor w rcOcm We inn ithoTwo Ydurain aonit5 9ONnlh; or vi HoriMnml Silo Q 51gDD.DD/month in all without Anyclad«t fmtfinor Nmo.Golderagsto ent or , o1lmrAcpv. impesM by ay any Government r Gevemmem AgcvY I. canncaion wilt We valvitlts concluded vad paymcot made Met Moll love the eight In make reference. I. vdvobing malerigle eM Momis, to W< LJceam or flit amt of Ibe Lanced :hieneofig. Ucened Productsm an moral, far provuaovi and cnsunce, form. purpose gd The ACre<.evlteDec6ve upon We exccutioo by We paNn herclo. Agrtementsoil expimaAy.iedDn tote oncwmm?dlEM by pml,crly exnorcJ Add.NUm Lmossorv,mesdunirc Ncenee ms and conditions as We Agreemcnhpmvh ad, however, thin upon said renewed by We Lmeves, On price to be paid for We Licensed erred Nudvt upon commencement ofibe mlewd ton b In thus Atocemea We Lkcnw msl, in in option, mnahea this Agreement if Ibe Llcomc: (b) Is ducamd InolvM6 files a voluntary petition for oil upfy or lus filed Against it no Involuntary pcdthon which a not Played within 00 dap Werwler. or ilgwdams, for oy mason other titan vs o ton of We m atfameahon orac Limnee as an ongoing be lens; or (e) t L ID perform soy olhm obligation mquimd under this Agoemcnl within Ica days ale, medvj oofue efany such 6hlure by Um pcq?uor, or (d) Allows [lie leleese wdeclonurc to any onpamdnad thW'eri. enemy Ramrhnad learmil &hg masoofNOemn lb 0,rt aanC (a) Cott mdt A....bit default AM. Wt Agmarvnt IIA o rho even Uul Ibis Agreement t Imandedexprovided omha, no vmMm paid ade, We Agreement shall be mfirmcd to the !momma Posher. IIrc 1J«mu shall case to use all UmvNPmdoct, or Appii.Gon EquiplvnL I«ludag Ldaned Product aMsdy in We poscssion of We Licensee. SECf10N9-GOVerrln91AW 9.1 Tbb Ag =ntsWlibcc=MWodpvemcdby Webwsofsubsauccof We SoleofNcw Yok., SECTION 10.Mbutanma 10.1 The Ummee's right AM WhIfion coal the Agmcn enl say not be assikmed or tovrelrid to'oimiftJ Pcion'or inmy. Accept with the wntmn approsai afWe U'la an 10,2 All captions I. Ibis Agreavtat.. g]A. only for convenienw vW but no legal force 10,3 In The event flu: any Section or pan of the Agreement still] be held by a Coun ofcompetentjurisdiclion to he udawal or h.va r, ouch golden an par toll be dcavd severed from Wh Agreement and the wihdity Wereafsoli bass no effect on We validity of We remainder afWe AMCMAL IDA This Apccrnent coulllma We cmien agreement bctw.o We panin wild respect It the subjcm Inlucn b<rtofanJ ail prtextting ne,AOlhan, werespnderre, ar vgrtemcnt am awl And aid upon Ac.vdon car We AMC=nL IDS Ali vacMlooLL; and shamanist of UP Agiccmmt dull be mach only punnnl to a wnnen historical metaled by the prtha to We Apeement And their anfloand mpmoWdve 10.6 Any nmiees, raquut, ='Ano de, wblaboreas or In her conalmnicalinm required or pemdued by Ong Agreement dull be given in writing and, for all purpwa, mull be deelm l given and Westin on cartels vended delivery date, or after 10 days of mailing, ifdepmlyd by an moil (which soil be c<nifird or mallartd, with postage pre-pmd),aad properly Addressed In either pry vs deslgvmd An ,All one ofllds MgMm.L I fund Posi-Poke are registered trademarks of Iandffll Service Corporation