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HomeMy WebLinkAbout2017-081-E AMS - ProNet Systems, Inc. to install one card access reader at SHSC DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 [Departmental Use Only] TITLE Card Reader SHSC FY 2016-17 ORANGE COUNTY CONTRACT UNDER$15,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 14th day of February, 2017, ("Effective Date") by and between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"),party of the first part; and ProNet Systems, Inc (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Add(1) Card Access door at Southern Human Services Center. The term of this agreement rendered shall be from February 14, 2017 to February 28, 2017. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS I. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed One Thousand Seven Hundred Fifty-Six Dollars and Sixty-Five Cents, ($1,756.65). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at Revised 6/16 1 DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of AN (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider, its agents, or assigns directly or indirectly related to the Services to be performed pursuant to this Agreement on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to the Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Priority: In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Anti-Discrimination Policy. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 10. Dispute Resolution: Any and all suits or actions to enforce, interpret, or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. 11. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Revised 6/16 2 DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 IN WITNESS WHEREOF, County and the Provider have signed this Agreement, effective as of the day first written above. ORANGE COUNTY PROVIDER �p,,osyea oy: �—uosyea ny: By: t/btA.kut,Ntummtirs tl By: Qlati, )t County Manager Title: VP 200 S. Cameron St. ProNet Systems, Inc P.O. Box 8181 3200 Glen Royal Road Ste 107 Hillsborough,NC 27278 Raleigh,NC 27617 Revised 6/16 3 DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 PRHON fiffi((((1 1 r ll / 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q020217-Orange County- Southern Human Services -Add One(1)Card Access Door—Change Order February 2,2017 Ms.Angel Barnes Orange County Asset Management Services PO Box 8181 Hillsborough,NC 27278 Dear Ms.Barnes, RE: ORANGE COUNTY—SOUTHERN HUMAN SERVICES BUILDING—ADD ONE(1) CARD ACCESS DOOR—CHANGE ORDER With reference to your request for one(1)additional card access door at Southern Human Services Building. This door to be completed with the two(2) doors scheduled on the existing project. We have pleasure in offering the following proposal for your review. Equipment Description Quantity Equipment Description Unit Price Total Price 1 Bosch DS-150 REX PIR 74.25 74.25 1 GE 1076CW Door Contacts 11.48 11.48 1 HES HE-1006 Electric Strike 373.95 373.95 1 HID 92ONTNNEK00000-L001 Smart Card Reader Switch Plate Gray 211.95 211.95 1 Lend LNL-1300 Reader Interface 255.15 255.15 Cable and Installation Materials 182.21 Equipment Total Including Cable and Materials 1,108.99 Add Estimated Shipping 26.81 Add Labor 498.29 Add 7.5%Sales Tax 122.56 Total Price Including Equipment,Labor,Sales Tax,and Shipping $1,7.56.6.5 1 DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 Warranty All products are covered for one year,parts and labor, from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at$90.00 per hour and$110.00 per hour out of hours(regular business hours are 8.00 am to 5.00 pm,Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year,parts and labor, from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Full Maintenance $ 92.68 per year Terms of Payment A discount of 2%is offered if total due is paid within 10 days of invoice date. Interest will be charged at a rate of 1.5%per month on accounts 10 days past due. Validity These rates are valid for a period of thirty days from today's date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information,please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems,Inc. Accepted: Signed For and On Behalf of Orange County Print Name & Title Date 2 DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 PROGRESSIVE' BROWN PHILLIPS INS COMMERCIAL 4940-B WINDY HILL DR RALEIGH,NC 27609 1-919-874-0405 Policy number: 05786709-0 Underwritten by: PROGRESSIVE SOUTHEASTERN INS CO January 5,2017 Page 1 of 2 Certificate of Insurance Certificate Holder Insured Agent ORANGE COUNTY PRONET SYSTEMS INC BROWN PHILLIPS INS PO BOX 8181 3200 GLEN ROYAL RD STE 107 4940-B WINDY HILL DR HILLSBOROUGH, NC 27278 RALEIGH, NC 27617 RALEIGH, NC 27609 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Policy Effective Date: Dec 31, 2016 Policy Expiration Date: Dec 31, 2017 Insurance coverage(s) Limits BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT COMBINED UM/UIM BI $1,000,000 COMBINED SINGLE LIMIT ANY AUTO BODILY INJURY/PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT Description of Location/Vehicles/Special Items Scheduled autos only 2003 FORD ECONO/CLUB WGN 1 FTNE24L63HB56220 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2003 FORD ECONO/CLUB WGN 1 FTNE24L33HB92527 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2006 FORD F150 1 FTRF12WX6NA28557 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2006 JEEP COMMANDER 118HG58286C245131 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2007 FORD ECONO/CLUB WGN 1 FTNE14W37DB26903 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED Continued DocuSign Envelope ID oo3Fo7D4-Eo6841A7-yA67-0075oe2Ae8o5 Policy number 05706709'0 Page of 2 2OO7 FORD EC0N0/CLURVVGN1FTNE14VV57DB3O3QQ UNINSURED MOTORIST PROPERTY DAMAGE $1.000.000 COMBINED SINGLE LIMIT W/$100DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2O13 FORD TRANSIT CONNECT NMOO7DN6DT1555Q4 UNINSURED MOTORIST PROPERTY DAMAGE $1.000.000 COMBINED SINGLE LIMIT W/$100DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2O14 JEEP GRAND CHEROKEE 1C4NFCG7E(Z72289 UNINSURED MOTORIST PROPERTY DAMAGE $1.000.000 COMBINED SINGLE LIMIT W/$100DED COMPREHENSIVE $500 DED COLLISION $1,000 DED 2O16 MERCEDES-BENZ GLE4884]GDA5GB9GA678426 Stated Amount $52.000 UNINSURED MOTORIST PROPERTY DAMAGE $1.000.000 COMBINED SINGLE LIMIT W/$100DED COMPREHENSIVE $500 DED COLLISION $1,000 DED Certificate number 00517NET709 Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. ii— --?#r Form 5241(10/02) DocuSign Envelope ID: DB3FB7D4-EC68-41 A7-BA67-0075B92A98C5 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 03/29/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ACT Amy H. Paschal Ken B. Lawson,Jr. (A/C,NNo,Ext): 919-846-2090 ext 105 FAX,No): 919-846-2438 Ken Lawson,Jr.Agency E-MAIL E paschaa@nationwide.com y ADDRSS: p h nationwide.com @ 6512-101 Six Forks Road INSURER(S)AFFORDING COVERAGE NAIC# Raleigh, NC 27615 INSURERA: Nationwide Mutual Insurance Company 23787 INSURED INSURER B: AmGUARD Insurance Company 13781 ProNet Systems, Inc. INSURER C: Nationwide Mutual Fire Ins Company 23779 3200 Glen Royal Road INSURER D: Suite 107 INSURER E: Raleigh, NC 27617 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR R TYPE OF INSURANCE I S POLICY EFF POLICY EXP NSD VD POLICY NUMBER T W LIMITS (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY y ACP GLO 2282994383 02/22/2016 02/22/2017 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR PRSRENTED PREMISES(( 100 Ea occurrence) $ ,000 X Contractual Liability MED EXP(Any one person) $ 5,000 X Contractor's Enhancement PERSONAL&ADV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 POLICY Xi 'Ea LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ C AUTOMOBILE LIABILITY y ACP BAF 3016921314 12/31/201512/31/2016 COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ X OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) A X UMBRELLA LIAB X OCCUR y ACP CAF 228994383 02/22/2016 02/22/2017 EACH OCCURRENCE $ 4,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 4,000,000 DED X RETENTION$ none $ B WORKERS COMPENSATION PRWC700473 04/03/201604/03/2017 X PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? y N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 Tools and Equipment Installation Floater Equipment A Commercial Inland Marine ACP CIM 2282994383 02/22/201602/22/2017 $75,000. Limit/$500 Deductible All Job Sites of the Insured $22,250. Limit/VOW. Deductible DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Orange County is included as additional insured and Waiver of Subrogation applies per Blanket Contractors Enhancement Endorsement CG 72 88 under the general liability policy(please refer to attachments). The Umbrella/Excess Liability policy is"follow form". Blanket Waiver of Subrogation also applies to the workers compensation policy(please refer to attachments). CERTIFICATE HOLDER CANCELLATION Orange County P. O. Box 8181 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Hillsborough, NC 27278 ACCORDANCE WITH THE POLICY PROVISIONS. E-Mail: tcomar @orangecountync.gov AUTHOIFIZEDREPR ENTATVE E-Mail: anitaj @pronetsystemsnc.com / E-Mail: patf @pronetsystemsnc.com ,a / ntx" w, ("/ ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD