HomeMy WebLinkAboutAgenda - 06-26-2007-4qACTION AGENDA ITEM ABSTRACT
Meeting Date: June 26, 2007
Action Agenda
Item No.
SUBJECT: Contract with Corley Redfoot Zack for-Engineering and Design Services for
Fairview Communitv Park
DEPARTMENT: Purchasing, ERCD, Recreation PUBLIC HEARING: (Y /N) No
ATTACHMENT (S):
1) Cost Proposal
2) Fairview Park Master Plan
INFORMATION CONTACT:
Pam Jones, 245 -2652
Lori Taft, 245 -2660
David Stancil, 245 -2590
Marabeth Carr, 960 -3880
PURPOSE: To consider authorizing the Chair to execute a contract with Corley Redfoot Zack
for park pre- construction design and engineering services to secure permits, conduct
engineering work, and create construction drawings and. specifications for bid documents for
Fairview Community Park.
BACKGROUND: In 2004, the County and the Town of Hillsborough agreed to work together to
create a master plan for the entire 92 -acre site by adopting a Memorandum of Agreement along
these lines, reflecting both the existing and planned uses on the Public Works site and potential
future uses for a park. In October 2005, an appointed Fairview Public Campus Master Plan
Committee began work to develop a proposed Master Plan. Over the next four months, the
Committee met on four occasions to create this report and plan. (See attached Master Plan). In
2001, Orange County voters approved a Parks and Open Space bond that earmarked $850,000
for this park.
The Board may recall that, at the January 23, 2007 BOCC meeting, an expenditure of up to
$40,000 was approved for the purchase of playground equipment. That purchase of the
playground equipment along with site surveys and a survey of cultural and archeological
surveys of the site have left a balance of $803,103.90 available for the design and construction
of the park.
In April 2007, a Request for Proposal was conveyed to professional engineering and design
firms to solicit interest. Eight firms responded with proposals, and a Project Design Team was
convened to interview three firms. The Project Design Team included staff members David
Cannell, Lori Taft and Marabeth Carr as well as Stephanie Trueblood from the Town of
Hillsborough.
The three firms invited to interview were;
• Corley Redfoot Zack/Susan Hatchell Landscape Architecture of Chapel .Hill /Raleigh
Lappas + Havener/HH Architecture/Mulkey Engineers of Durham/Raleigh/Cary
Rivers and Associates/Dibble & Pledger, PA/Dixon Associates, Greenville, NC
After interviewing the three firms, the Project Team recommended that Corley Redfoot Zack and
Susan Hatchell Landscape Architecture be selected to conduct the project. ERCD's Marabeth
Carr, who is also a licensed landscape architect, would provide primary project management to
ensure this phase of development is carried out in a timely and quality manner.
Experience with similar projects by both CRZ and Susan Hatchell was a strong consideration in
the selection recommendation. The team also recognized CRZ's experience in designing
athletic fields, attention to sustainability and construction administration when making the
recommendation. The Team also felt that Susan Hatchell's landscape expertise, innovative
thinking and attention to sustainability added tremendous value to CRTs proposal.
Assuming a June 26, 2007 approval date, the contract work would begin during the summer.
FINANCIAL IMPACT: The negotiated price of the services to be conducted for Fairview Park is
a not to exceed amount of $108,000. A cost proposal outlining more specifically the services to
be provided is attached to this abstract. Funding from the 2001 Parks and Open Space Bond is
appropriated in previous budgets in the amount of $803,103.90 for this work.
RECOMMENDATION (S): The Manager recommends that the Board approve the contract with
Corley Redfoot Zack as cited herein; and authorize the Chair to sign on behalf of the Board,
subject to final review by staff and the County Attorney.
I , 1 CORLEY REDFOOT ZACK11,41C.
GLENN D. CORLEY, AIA
President, CEO
KENNETH E. REDFOOT, AIA
Vice President
MARK ZACK, AIA
Vice President
MICHAEL L. HAMMERSLEY, PE
Principal
LAURENCE W. BUNCH, AIA
Associate
ANDREW R. CRUICKSHANK, AIA
Associate
CHARLENE E. HANLEY, AIA
Associate
DAVID M. TAYLOR, AIA'
Associate
HARRY M. JENSEN
.Associate
KENNETH E. SMITH
Associate
PO Box 2368
Chapel Hill, NC 27515 -2368
222 Cloister Court
Chapel Hill, NC 275142212
1965 -2005
(919) 401 -8586 Telephone
(919) 493 -7306 Fax
www.corleyredfootzack.com
ARCHITECTS • ENGINEERS • PLANNERS
June 11, 2007
David Cannell
Orange County Purchasing Office
County of Orange
P. O. sox 8181
Hillsborough, NC 27278
RE: Fairview Park Fee Proposal
Dear Mr. Cannell,
I am enclosing for your review, a design fee proposal of $108,000 and a
projected schedule for the above - referenced project.
We look forward to another successful project with the Orange County
Recreation and Parks Department.
Please give me 'a call if you have any additional questions.
Sincerely,
(Michael L.radini4sley, PE
Principal /
t!
ENCLOSURE
MLH/jll- Fairview Proposal
I CORLEY REDFOOT ZACKINC.
ARCHITECTS • ENGINEERS - PLANNERS
RE: Fairview Park June 11, 2007
Fee Proposal /Timeline
TIMELINE•
September 2007 — Schematic Design Submittal
December 2007 — Design Development Submittal
March 2008 — Construction Document Submittal
June 2008 - Bid Opening
July 2008 — Bid Approval by Board of County Commissioners
August 2008 — Construction Contracts Review and Approval
September 2008 — Begin Construction
June 2009 — Complete Construction
FEE PROPOSAL:
Schematic Design -
$
14,400.OQ
Design Development -
$
19,200.00
Construction Documents -
$
43,200.00
Bidding -
$
4,800.00
Construction Administration-
$
14,400.00
Total
$
96,000.00
Town of Hillsborough Approval Process -
$
10,000.00
NCDOT, NCDENR, Piedmont Electric
Orange County Permits -
$
2,000.00
Total
$
12,000.00
TOTAL $108,000.00
PO Box 2368 • Chapel Hill, NC 27515 -2368 • (919) 942 -8586 'telephone • (919) 929 -4802 Fax
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Adopted Master Plan t
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0 100 200 300 12/11/2006 Environment & Resource
Conservation Department