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HomeMy WebLinkAboutAgenda - 02-16-2017 - 5 - Discussion on Board Policies and Procedures 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 16, 2017 Action Agenda Item No. 5 SUBJECT: Discussion on Board Policies and Procedures DEPARTMENT: BOCC ATTACHMENT(S): INFORMATION CONTACT: Discussion Points Donna Baker, Clerk to the Board, (919) 245-2130 PURPOSE: To discuss various Board policies and procedures. BACKGROUND: The Orange County Board of Commissioners, at several of its recent meetings, has brought up specific topics relating to Board policies and procedures that the Board members wanted to further discuss. The attachment to this abstract notes these topics along with excerpts from the Approved sets of minutes on the Board's discussion of the following items: • For Board and staff to discuss eliminating the practice of attributing planning efforts to specific Board members • For the Chair and Vice Chair to discuss and provide the Board with clarifications on Board policy regarding the Board being represented on other boards by non-elected individuals • For the Board to discuss having elected officials from other entities serve on County boards. • For the Board to discuss revising the Regular Meeting Order of Business to move Board Comments to near the beginning of the meeting and/or combine with Announcements by Board Members • For the Board to discuss re-structuring the agenda order to reflect externally oriented items versus internally oriented agenda items. FINANCIAL IMPACT: There is no financial impact associated with discussing these topics. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact applicable to this item. RECOMMENDATION(S): The Manager recommends the Board discuss the topics noted and any other matters of interest related to Board policies and procedures and provide direction to staff. 2 Discussion Points for BOCC 1. For Board and staff to discuss eliminating the practice of attributing planning efforts to specific Board members Excerpt from the December 13, 2016 APPROVED BOCC Meeting Minutes • Announcements and Petitions by Board Members Commissioner Jacobs petitioned to eliminate the practice of attributing planning efforts to particular Commissioners in the abstracts. 2. Commissioner Jacobs asked if the Chair and Vice Chair would come back with a clarification of policy about having the BOCC represented on other boards, in positions that require an elected official. Excerpt from the December 13, 2016 APPROVED BOCC Meeting Minutes • Announcements and Petitions by Board Members Commissioner Jacobs asked if the Chair and Vice Chair would come back with a clarification of policy about having the BOCC represented on other boards, in positions that require an elected official; (as well as other elected officials serving on BOCC advisory boards, but are not members of the BOCC-separate item below) 3. For the Board to discuss about having elected officials from other entities serve on their County boards. Excerpt from December 13, 2016 APPROVED BOCC Meeting Minutes: • Orange County Planning Board — Appointment The Board considered making an appointment to the Orange County Planning Board. Commissioner Jacobs asked if this appointment could be deferred until the Board discusses a policy about having elected officials from other entities serve on their boards. Commissioner Price said she emailed John Roberts, and he said it was fine if the BOCC wanted to appoint an elected official from another board to this board. Commissioner Jacobs said in the past, appointing other elected officials on their boards, has been avoided. He said there is only one applicant, which is not an effective pool. 3 Commissioner Burroughs said Chapel Hill had this situation years ago, and it is really tricky to have a dual role. She said, in this particular instance, she agreed with Commissioner Jacobs. 4. For the Board to discuss revising the Regular Meeting Order of Business to move Board Comments to near the beginning of the meeting and/or combine with Announcements by Board Members Excerpt from the January 24, 2017 Approved BOCC Meeting Minutes: • Announcements and Petitions by Board Members Commissioner Rich petitioned to move Board comments up on the agenda, to be combined with petitions. Below is the current order for Agenda items: 1 . Additions or Changes to the Agenda Public Charge 2. Public Comments (Limited to One Hour) 3. Announcements and Petitions by Board Members (Three Minute Limit Per Commissioner) 4. Proclamations/Resolutions/Special Presentations 5. Public Hearings 6. Consent Agenda • Removal of Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda 7. Regular Agenda 8. Reports 9. County Manager's Report 10. County Attorney's Report 11 . Appointments 12. Board Comments (Three Minute Limit Per Commissioner) 13. Information Items 14. Closed Session 15. Adjournment 4 5. For the Board to discuss re-structuring the agenda order to reflect externally oriented items versus internally oriented agenda items. Excerpt from the January 27, 2017 BOCC Retreat DRAFT Minutes: • In response to Chair Dorosin's earlier remarks about the Board's meetings not being as engaging to the public as they could be, Commissioner Jacobs said that the Board could consider changing its meeting agendas. The first part of our meeting could be externally oriented. Then in the middle we could have a presentation from one of the Departments. We could leave the dais at that point and turn the podium over to the staff. And then we would come back for the more internally oriented agenda items after that, such as procedures for advisory boards or appointments, for example. Just like they have moved public hearings up to the front, because that is what is of interest to most people in the public, they could identify the items that most people in the public do not care about, and address them later.