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HomeMy WebLinkAboutAgenda - 10-19-1993 - III-E 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ACTION AGENDA ITEM ABSTRACT ITEM NO. $-E MEETING DATE OCTOBER 19, 1993 SUBJECT: BID AWARD; REROOFING NEW COUNTY COURTHOUSE ***************************************************************************** DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING YES X NO ***************************************************************************** ATTACHMENT(S) : INFORMATION CONTACT: PAM JONES EXT: 2650 BID TABULATION PHONE NUMBERS: HILLSBOROUGH 732-8181 HILLSBOROUGH 732-9361 CHAPEL HILL 967-9251 MEBANE 227-2031 DURHAM 688-7331 ***************************************************************************** PURPOSE: To consider awarding a bid for reroofing the New County Courthouse. BACKGROUND: Funds were allocated in the 1993-94 budget for reroofing the New County Courthouse. Orange County's needs were advertised pursuant to G.S. 143-129. Bids were received from five vendors. A tabulation of the bid is attached. McCrae Roofing Company submitted the low bid at a cost of total cost of $43,000.00. RECOMMENDATION:Award the bid for reroofing the New County Courthouse to McCrae Roofing Company for a sum of $43,000.00. • 2 4 w at _ i- < z cc W N J K N it i • • O u J O SZI Z t4 0 MI 0 CO NC) 'ZSZI CO -0 cK mm _st A ......t ...1 i _... \ j 1 0 1 . c .0 --t_ g_ .. . .. . ., ,_ ..... _ ._ .0, . u ..., u ). u1 Q.) .. v1 ro • O C H O r— r— U N ■ 4-1 0 4- • (V • 4.0 0 I..D C to tf) L U L a) 0 I's. 0 N U r.... r. its r...... . C Z rC CJ L) N L) t` N N L N O U L CO Le) 01 •• L U ••L • Maar C7 O c LC) 01 r0 +-) L 0 L V7 • C r- C ...O •r- ■D C .C1 ■ C >1 Q14.+ •r• (V L •■• N L) 4- •cr•L) ••- r0 U O +4-1 7 u L C 4- O Z Z 4- Z V-. L) Z 0 0 0• 0 0 • O X O X O X 0 U = LL. Z Vf � m . o4 C � m • 0 O•• •- 0 L L CC C U N C CJ L ■ 0 C) p O Z • C) • 0 L •••- • C v1Q •r- C 3 •-u - rooms (1) P Cl.) ,-- o 17 0 1 C) •O C) O.' .O C' L Y r- C L C) r` r- 0 : = Gr •A Ea- Q c00.. nt = Ct.CD 0 1.n = T H E A M E R I C A N I N S T I T U T E O F A R C H I T E C T S DATE ®~/9` 573 ITEM AIA Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a • STIPULATED SUM 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. The 1987 Edition of AIA Document A201, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT made as of the Twenty Ninth day of October in the year of Nineteen Hundred and Ninety Three BETWEEN the Owner: Orange County (Name and address) 132 East King Street Hillsborough, North Carolina 27278 and the Contractor: McRae Roofing Co. (Name and address) 2147 North Fayetteville Street As o ro , North Carolina 27203 The Project is: New County Court;House (Name and location) 106 East Margaret Street Hillsborough, North Carolina The Architect is: RTD Associates, P.A. (Name and address) 5500-117 Executive Center Drive Charlotte, North Carolina 28212 The Owner and Contractor agree as set forth below. Copyright 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, ©1987 by The American Institute of Archi- tects, 1735 New York Avenue,N.W., Washington, D.C.20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will he subject to legal prosecution. AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA • ©I98' THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 A101-1987 1 ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract(General,Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement;these form the Contract,and are as fully a part of the Contract as if attached to this Agreement or repeated herein.The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements,either written or oral.An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall execute the entire Work described in the Contract Documents,except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows: The reroofing as specified of approximately 6,000 square feet of roof area as specified over the Orange County New Court House. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured,and shall be the date of this Agreement,as first written above,unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of commencement, if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.) Within 7 days of "Notice to Proceed" Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the Owner in writing not less than five days before commencing the Work to permit the timely filing of mortgages,mechanic's liens and other security interests. 3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than (Insert the calendar date or number of calendar days after the date of commencement.Also insert any requirements for earlier Substantial Completion of cer- tain portions of the Work. if not stated elsewhere in the Contract Documents.) Forty (40) consecutive calendar days , subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any,for liquidated damages relating to failure to complete on time.) $200.00 per day AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIM' • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 A101-1987 2 ARTICLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of Forty Three Thousand Dollars ($ 43,000.00 ), subject to additions and deductions as provided in the Con- tract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If decisions on other alternates are to he made by the Owner subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date until which that amount is valid.) None 4.3 Unit prices, if any, are as follows: UNIT PRICE 1 . 2" x 4" Treated Wood Replacement $ 2.00/LF 2. 2" x 6" Treated Wood Replacement : $ 3 .00/LF 3. 2" x 8" Treated Wood Replacement $ 3.50/LF 4. 2' x 10" Treated Wood Replacement $ 4.00/LF 5. Installation of New Clamping Ring $ 30.00/EA 6. Installation of new drain bowl and accessories $ 200.00/EA to match existing as manufactured by Josam (21 ,500 no-hub series) or approved equal • MA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • ALAS • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 A101-1987 3 ARTICLE 5 PROGRESS PAYMENTS 5.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. 5.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month,or as follows: 5.3 Provided an Application for Payment is received by the Architect not later than the 15 t h day of a month,the Owner shall make payment to the Contractor not later than the 15th day of the S e CO n d month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than days after the Architect receives the Application for Payment. 5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the Contractor in accordance with the Contract Documents. The Schedule of Values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This Schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the Schedule of Values, less retainage of ten percent ( 10 %). Pending final determination of cost to the Owner of changes in the Work,amounts not in dispute may be included as provided in Subparagraph 7.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction(or,if approved in advance by the Owner,suitably stored off the site at a location agreed upon in writing),less retainage of ten percent( 10 %); 5.6.3 Subtract the aggregate of previous payments made by the Owner; and 5.6.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Para- graph 9.5 of the General Conditions. 5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the following circumstances: 5.7.1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to ninety percent( 90 %)of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work and unsettled claims; and 5.7.2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Subparagraph 9.10,3 of the General Conditions. 5.8 Reduction or limitation of retainage, if any, shall be as follows: (If it is intended,prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Subpara- graphs 5.6.1 and 5.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation.) AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA0 • ©198" THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W..WASHINGTON,D.C.20006 A101-1987 4 • ARTICLE 6 FINAL PAYMENT Final payment,constituting the entire unpaid balance of the Contract Sum,shall be made by the Owner to the Contractor when(1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, if any, which necessarily survive final payment;and(2)a final Certificate for Payment has been issued by the Architect;such final payment shall be made by the Owner not more than 30 days after the issuance of the Architect's final Certificate for Payment, or as follows: (3) Issuance of Manufacturer' s Full . System Ten (1Q). Year' Warranty (4) Issuance of "Consent of Surety" (5 ) Issuance of "Release of Liens" • ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document,the ref- erence refers to that provision as amended or supplemented by other provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below,or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) Prevailing Legal Rates • (Usury laws and requirements under the Federal Truth in Lending,4ct,similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business,the location of the Project and elsewhere may affect the validity of this provision.Legal advice should he obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) 7.3 Other provisions: None ARTICLE 8 TERMINATION OR SUSPENSION 8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General Conditions. 8.2 The Work may be suspended by the Owner as provided in Article 14 of the General Conditions. MA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AL40 • ©198" THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.201100 A101-1987 5 • ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor,AIA Document A101, 1987 Edition. 9.1.2 The General Conditions are the.General Conditions of the Contract for Construction,AIA Document A201, 1987 Edition. 9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated , and are as follows: Document Title Pages A-201 , 1987 Edition General Conditions 1 - 19 Supplementary General Conditions 1 - 12 A-701 , 1.987 Edition Instructions to Bidders 1 - 5 Supplementary Instructions 1 -- 2 to Bidders Form of Proposal 1 - 4 A-101 , 1987 Edition: Form of Agreement 1 - 8 Performance Bond 1 - 2 Payment Bond 1 - 2 9.1.4 The Specifications are those contained in the Project Manual dated as in Subparagraph 9.1.3, and are as follows: (Either list the Specifications here or refer to an exhibit attached to this Agreement.) Section Title Pages Division 7 Roofing 1 - 14 MA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIA® • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,NW.,WASHINGTON,D.C.2000h A101-1987 6 9.1.5 The Drawings are as follows, and are dated unless a different date is shown hd w: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) Number Title Date • A-1 Orange County Court House June 10, 1993 Hillsborough, NC A-2 Orange County Court House Hillsborough, NC June 10, 1993 9.1.6 The Addenda, if any, are as follows: Number Date Pages 1 9/13/93 1 { Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requircu,• are also enumerated in this Article 9. AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION• AIA0 • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 A101-1987 7 9.1.7 Other documents, if any, forming part of the Contract Documents are as follows: (List here any additional documents which are intended to form part of the Contract Documents. The General Conditions provide that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders,sample forms and the Contractor's bid are not part of the Contract Documents unless enumerated in this Agreement. They should be listed here only if intended to be part of the Contract Documents.) None • This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which one is to be delivered to the Contractor,one to the Architect for use in the administration of the Contract,and the remainder to the Owner. OWNER Orange Count, CONTRACTOR McRae Roofing Co. / Hi11sborou, , NC Asirboro, NC (Strndtire) (Signatur4) -, � (Printed name and title) (Printed name and title) AIA DOCUMENT A101 • OWNER-CONTRACTOR AGREEMENT • TWELFTH EDITION • AIM' • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE,N.W.,WASHINGTON,D.C.20006 A101-1987 8 •