HomeMy WebLinkAbout2017-057-E Arts - Northside Elementary School - Fall 2016 Arts Grant Agreement DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D C a r
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ORANGE COUNTY ARTS COMMISSION " _'
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FALI 2016 GRANT AGREEMENT
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THIS AGREEMENT, entered into this 17 day of January, 2017, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Northside Elementary School ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one hundred twelve dollars ($
112.00) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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A. Implementation. The Project implementation shall take place between January 1,
2017 and December 31, 2017. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on January 12, 2018. The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$112.00 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
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credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i. x County Funds Only. Orange County Arts Commission logo required.
Credit line: "This program is supported by the Orange County Arts
Commission. "
ii. North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: "This program is supported by the Orange County Arts Commission
through the N.C. Arts Council, a division of the Department of Natural and
Cultural Resources. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display Orange County Arts Commission publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
www.artsorange.org (Orange County Arts Commission logo preferred) to their
main webpage.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below (hereinafter referred to as
"default"), the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
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(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. Both parties agree that this Agreement shall be governed by the
laws of the State of North Carolina. Provider shall at all times remain in
compliance with all applicable local, state, and federal laws, rules, and regulations
including but not limited to all state and federal anti-discrimination laws, policies,
rules, and regulations and the Orange County Anti-Discrimination Policy. Any
violation of this requirement is a breach of this Agreement and County may
immediately terminate this Agreement without further obligation on the part of
the County. This paragraph is not intended to limit and does not limit the
definition of breach to discrimination. By executing this Agreement Provider
affirms that Provider is and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider
certifies that Provider has not been identified, and has not utilized the services of
any agent or subcontractor, on the list created by the State Treasurer pursuant to
G.S. 147-86.58.
C. Entire Agreement and Signatures. The parties have read this Agreement and agree
to be bound by all of its terms, and further agree that it constitutes the complete
and exclusive statement of the Agreement between the parties unless and until
modified in writing and signed by the parties. This Agreement together with any
amendments or modifications may be executed electronically. All electronic
signatures affixed hereto evidence the intent of the Parties to comply with Article
1 1A and Article 40 of North Carolina General Statute Chapter 66.
[SIGNATURE PAGE TO FOLLOW]
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DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
EDocuSigned by:
a� r ,t,,,t, 2/2/2017
46C2411YurthOde Elementary School Date
For and on behalf of Orange County Government
p DocuSigned by:
j61/UUut, tka"m rstu 2/6/2017
P4tnersley, County Manager Date
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Revised January 2017
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
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FALL 2016
ORANGE COUNTY ARTS ARTS IN EDUCATION GRANT
COMMISSION APPLICATION FORM
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1. APPLICANT INFORMATION
Applicant Name No II MCI'de 0e/4'1e/11/4 'ry C tt d 1
Mailing Address 35 0 C4104416/ „Meet/1 e fie '2 7s/ 7
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Daytime Phone / / ' >) Email Address q KCet,e(0 GhcCS'. hi, AC, IA S
Web Site /7 $ (A((c, /</2 Pi( U S DUNS Number 07 ypyog6
2. PROJECT DIRECTOR INFORMATION
Project Director Name 4ICJ' !Veer' Title /" � /An 61
Home Address: J did 7Y r �)es A( 114 I y o g,' C)y b D2-„?
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3. GRANT REQUEST SUMMARY
Arts Program Grant Request $ / 11- Total Cash Match $ C I "-
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Total Organizational Budget Past Year 2, 0 6 0 i.
(Including PTSA/Cultural Current Year 2.. 6 3 2-
Enrichment/Arts Program) Projected for Next Year Z/ o
Summary Statement for Proposed Uses of Arts Program Grant:
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4. NARRATIVE
Write a description(no more than three pages,single spaced)that describes the following under
separate subheadings:
• School profile—a brief overview of population and services.
• School's arts programs—a brief list.
• Proposed uses of grant funds—description,including location,date,artists involved. Include
information concerning whether you have undertaken similar activities in the past. Include
approximate number of audience per program;geography of audience; mix of race, ethnicity,
age, and gender. Discuss how arts program will be integrated into the curriculum.
919.245.2335 200 S.Cameron Street, Hillsborough,NC 27278 = www.artsor ancie,cra
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
5. APPLICATION CHECKLIST (in this order;do not staple, bind, or put into individual folders)
One copy:1 sided,8 1/2"x 11",white paper
❑ Application Form, including signatures
❑ Narrative
❑ Budget Sheet
❑ Itemized Budget(if necessary)
❑ Resumes of key artists and administrators involved in grant funded program(s)
❑ Organizational Budget for current AND past two fiscal years
❑ Artist contact list, including names,address, phone numbers,and email (if applicable)of all
artists involved in grant funded activities
❑ Staff roster of all school art&music teachers with position title(s).
❑ Board contact list,including names,address,phone numbers,and email(if applicable)of
organization's board of directors
❑ Copy of IRS Tax Exemption Letter, if private school
❑ Sample programs,press,or other materials from this or similar past programs
❑ Sample work by artist(labeled with artists'name,title of work, date of work) produced in the
last three years:
o Visual artists: CD, DVD,or high resolution photographs (5-10 images). Clearly label each
piece with dimensions and media and indicate top of image
o Dance or theater artist: CD or DVD,or link to high-quality online video(3-5 minutes)
o Music and spoken word:CD, MP3 or link to high-quality online video(3-5 minutes)
o Literary arts: Manuscript(10-15 pages)submitted by.pdf or hard copy
6. SIGNATURES
Typed or Printed Name—Project Director: j1
Signa e of Project Director Date
Typed or Printed Name—Authorizing Official: rA d roc__ or t io
Signature of Authorizing Official Date
919.245,2335 1 200 S.Cameron Street, Hillsborough,NC 27278 ( www.artsorange.org
DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D
Northside Elementary School
Arts in Education Grant Application 2016
School Profile
In 2013 Northside Elementary School (NES) opened in the Chapel Hill Carrboro City
Schools (CHCCS) district in Orange County. This school was intentionally built in the
historic Northside neighborhood,centrally located in downtown Chapel Hill on the same
site where three African-American schools existed from 1924-1966. Northside Elementary
currently enrolls 485 students, drawing on residents from neighborhoods throughout the
town of Chapel Hill and Carrboro. Northside's student population represents 7 races and
ethnicities: approximately 14%are Asian,23%are Black/African American, 14%are
Hispanic,less than 1%are American Indian/Alaskan Native,4%are Mixed Race, less than
1%are Native Hawaiian/Pacific Islander and 45%are White. NES has 51.4%boys and
48.6%girls and 93.4%of students are ages 6-11. Northside offers classes in Pre-K through
5th Grade including a class for Special Needs and programs in English as a Second Language,
Exceptional Children and Gifted Education. NES has approximately 9.5% Limited English
Proficiency(LEP) students and 9%of students have special needs. As an indicator of
socioeconomic status, Northside Elementary School has the second highest free and
reduced priced lunch in the district at 38.5%. The leaders of Northside feel it is very
important to create relevant art programs for Northside students who otherwise would not
have the resources to participate in similar activities at home.
School's Visual Art Programs
We celebrate cultural diversity at Northside and find that students can learn effectively
about others through music,art and performance. Please see below for a list of annual
programs and specific art projects focused on the Visual Arts at NES.
STEAM Day-Every year teachers,parents and students come together at Northside to
participate in hands on activities, crafts, demonstrations and special exhibits to celebrate
and learn more about Science,Technology,Engineering Art and Math.
Maker's Faire- Similar to STEAM day, parents,teachers and students come together for a
creative and interactive day of working with their hands to make individual works of art
using paint, clay,legos,paper,string and balloons.
Annual Northside Art&Music Showcase Night Every Fall Northside hosts an Art and
Music Showcase Night where students display their visual art and participate in musical
performances. This year we will also include a literacy component to include our current
school wide Book Fair. This year student artwork will be on display,students of all grades
will participate in a community art project,there will be a musical presentation by our
Navigators,and Northside teachers will read-aloud some of their favorite stories.
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary School
Arts in Education Grant Application 2016
School Visual Art Programs continued:
Carolina: Fabric Applique Collages
In early 2016, Fourth graders learned about the three regions of North Carolina and
important landmarks that are found within our state. After researching and writing about
their destinations,students created detailed fabric collages. To launch the Carolina
project, Missy Julian Fox and Elaine O'Neil,author and illustrator of the children's book
`Road Trip Carolina' came to share their book and speak about the creative process.After
developing paragraphs in their classrooms,4th graders translated their descriptive
destination paragraphs into detailed fabric illustrations capturing the essence of each
place.The Carolina project ended in a showcase of writings and artworks. Ms. Fox and Ms.
O'Neil came to celebrate with us!
Northside Timeline Project: Social Studies and Art Integration
In 2016, 5th graders created and installed a permanent ceramic tile timeline at Northside
Elementary. Before beginning the Northside Timeline Project 5th grade classes
collaborated with Northside Alumni and the Jackson Center to gain an understanding of our
community's history,including the civil rights movement and integration. In art class, each
student designed and made a decorative tile depicting symbols that represent Northside's
rich history.The personal narratives from the Alumni influenced the final tile designs. As a
result, each tile within the timeline helps to connect the past with the present. Our admin,
Coretta Sharpless and Michael Brown, along with other teachers contributed tiles to the
timeline,as well.
Paintbrush: Public Art Installation
In 2014, 5th graders collaborated with local mural painter Michael Brown to design a
public work of art for Shortbread Loft,a new apartment building on the edge of our
Northside Community. Throughout this public art project,students participated in a
rigorous design process and learned about the influence and value that art can have within
a community.
DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D
Northside Elementary E ementa School
ry
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Arts in Education Grant Application 201
pp 2016
Proposed Use of Grant Funds
Project Playscape:
Project Description:
Alder Keene, Northside Art Teacher,will Iead Third Grade students to work in collaborative
groups to create a model of an hypothetical playscape for the City of Chapel Hill. Project
Playscape,is a STEAM project challenging students to integrate science,technology,
engineering,art and math to design kid-friendly play structures with innovative design.
There are four stages in Project Playscape: a workshop,idea generating,building a
prototype model,and a critique. Shaan Hassan (a local architect in Chapel Hill) and Rachel
Cotter(a local landscape designer) will facilitate a one day design workshop for 3rd grade
students at Northside Elementary, introducing them to the design process that professional
designers use to develop an idea.The next week,students will divide themselves into
collaborative groups to write and sketch out multiple ideas for their playscape designs.
Each team will be given constrains such as area measurements and the need to include
kinetics. Groups will determine the age group and design play structures appropriate for
that group.After accumulating a portfolio of ideas,collaborative groups will use a range of
materials to build their models. Classes will offer feedback and critique to the playscape
designs as a reflection of process and outcome. Mr. Hassan and Ms.Cotter will be invited
back to participate in the critiques.
Project Costs:
Item: Quantity: Total Cost: Supplier:
Visiting Designers 2 ($50 each) $100
Recycled Building Materials: 2 bags $50 The Scrap
Wood scraps,plastic pieces,netting, Exchange
tagboard,dowels
Adhesives:hot glue sticks,tape,brads, Hot Glue,2pks(@$10.45) $65.35 Walmart
toothpicks Tape,4 rolls(@$6.70)
Brads,3pks(@$5.11)
Toothpicks,1pk(@$2.32)
Project cost before tax $215.27
Taxes(7.5%) (without visiting designer $8.64
payment)
Total Project Cost $223.91
Total Amount Requested: $112, to be matched by Northside PTA
DocuSign Envelope ID: 7171 A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary School
Arts in Education GrantAppIication 2016
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DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D
FALL 2016
ARTS IN EDUCATION GRANT
ORANGE COUNTY ARTS BUDGET SHEET
COMMISSION
FINANCIAL INFORMATION
Please provide a projected budget for your proposed project utilizing the format below.
PROJECT EXPENSES
Grant Amount + Applicant = Total Expense
Requested Cash Match
A Personnel
Administrative staff
Artistic staff 5-0 5 0 1 0 F
Technical/Production staff
B Outside Fees and Services
Artistic contracts
Other contracts:
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses 6 / 2-41-
G Total Cash Expenses /{ 2 f / Z
PROJECT INCOME Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support
Other private support
E Government Support
Federal
State/regional(not including this request)
Local (not including this request)
F Applicant Cash
G Grant Amount Requested in this application i ] 1-
H Total Cash Income 2 7-
(must equal Total Cash Expenses,Item G above)
919 245,2335 200 S.Cameron Street Hillsborough,NC 27278 wnr w artsorange.orfs
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary School
Arts in Education Grant Application 2016
Biographies:
Alder Keene
I grew up in rural New Hampshire and attended the Monadnock Waldorf School. My early
childhood education gave me a natural understanding and appreciation for the arts,which
continues to have a reverberating impact on my life. My deep interest in the arts led me to
Baltimore,to attend the Maryland Institute College of Art(MICA) in order to study Painting
and Art Education.
Upon graduation, I joined the Community Arts Collaborative (CAC) ,a branch of
Americorps,in Baltimore. During my twelve months at CAC, I developed an after school
arts program at Barclay EIementary Middle School.This program focused on ways that art
could bring attention to current, local issues within Barclay School,and the larger
Baltimore area. During the middle of my term,I received a grant for a project called Speak
Out. The 15 student participants of Speak Out learned about photography and how it could
be used as a tool to advocate for education. During my time in CAC I learned how to
collaborate with different community organizations and groups of students to build a
program that promoted advocacy through art.
In 2013 I moved to Chapel Hill to be the first visual art teacher at Northside Elementary
School.As a first year teacher,I was nominated by my administration for the Teacher of
Promise Award.This is an award given to one new teacher in the district every year.
Throughout my two and a half years teaching at Northside, I have maintained my intrigue
of how the arts can reach beyond the art classroom. I have organized opportunities for my
5th graders to collaborate with local artists on community-based art projects that have
gone up within Chapel Hill.
I continue to use art as way for students to engage in the community,think critically about
local issues and connect with core subjects areas.
Shaan Hassan
Shaan Hassan works at Szostak Design, an Architecture firm in Chapel Hill, North
Carolina. Prior to that,he spent three years designing restaurants,commercial projects,
and historic house additions under the direction of Jim Spencer Architects in nearby
Carrboro. He earned his Bachelor's of Architecture at the North Carolina State University
College of Design. While studying there,he had the opportunity to live in Prague, Czech
Republic where he took classes in urban design, hand-drawing,watercolor, and Czech
literature. Shaan grew up in Carrboro and performs his original acoustic songs in his spare
time.
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary School
Arts in Education Grant Application 2016
Rachel Cotter
Ms. Cotter is a licensed landscape architect with over 10 years experience providing
consulting services for public and private clients including project typologies such as parks,
greenway trails,downtown redevelopment, office parks, commercial centers and
residential neighborhoods. She has a bachelors degree in biology with a masters of
landscape architecture from NCSU school of design,allowing her to provide creative design
solutions grounded in scientific principal. Her work has led her to explore cultural
landscapes of the Maori in New Zealand to urban parks in New Haven Connecticuit. Ms.
Cotter aspires to incorporate elements of sustainable and community focused design that
enhance quality of place for residents and visitors alike. In her free time, Ms Cotter enjoy
traveling,outdoor adventure and fitness.
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DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Proposed PTA Budget 2016-17
71112016-613012017
Proposed Budget Notes
Income and Capital
Capital
Balance Brought Forward 15,000.00 Read a Than
Total Capital 15,000.00
Dues and Contributions
Fuss Free Fundraiser 4,400.00 PTA kick-off membership drive+
Northside PTA dues 2,100.00 PTA kick-off membership drive+
OC Arts Grant 650.00 Grant for NC Tap Ensemble assembly
OC Grant for Benches 420.00 Grant for Benches
OC Grant for Playscape 112.00 Grant for Playscape
Weaver Street Market 250.00 Weaver Street rebates
Total Dues and Contributions 7,932.00
Thrift Shop Never know what this will be-could be$0
Restricted Income
FIN Grocery Gift Cards 1,600.00 Families in need funds-gift cards
Fundraising Income
Box Tops for Education 900.00 Box tops from qualifying products
FundYourPTA(Amazon) 500.00 Amazon link
ShopWithScrip Program 750.00 New fundraiser year-round-gift card rebates
Read-a-thon 14,000.00 This is for the 2017-18 Budget L
Restaurant Family Nights 600,00 Partner with local restaurants for spirit nights
Total Fundraising Income 16,750.00
Interest and Refunds
Tax Refunds 1,200.00 Sales&Use Taxes
Total Interest and Refunds 1,200.00
School Events/Services Income
Book Fair 6,000.00 In and out item that builds library
Spirit Items 7,600.00 T Shirts,etc.
Fall Dance 1,000.00 Fun community night-small fundraiser
Yearbook 2,500.00 In and out item for spirit
Total School Events/Services Income 17,100.00
Total income and Capitol 59,582.00
Expenses
Dues and Contribution Expenses r
NCPTA Dues 900.00
National PTA Dues 225.00
PTA Council Dues 50.00
Total Dues and Contribution Expenses 1,175.00
Restricted Funds
FIN Grocery Gift Card Purchases 1,600.00 Fundraiser for families in need-gift cards
Total Restricted Funds 1,600.00
Fundraising Expenses
Read-a-thon 750.00 Prizes and supplies for only large fundraiser
Box Tops for Education 150.00 Mailings,etc.
Total Fundraising Expenses 900.00
Grounds are immese and have required additional
Grounds funds
Garden 500.00
Grounds 1,000.00
Playground 500.00
Total Grounds 2,000.00
1
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Proposed PTA Budget 2016-17
Instructional Materials/Equipment
Bright Star,David Gonzalez,NC Tap,Playscape,
(Cultural Enrichment 2,632.00 Benches(funded by OC Arts Funds) I'
Paper 500.00 Unfortunately,flyers are best for communication
Total Instructional Materials/Equipme 3,132.00
President/Treasurer funds mostly used for community
PTAAdministration outreach/teacher support
Bad Checks 25.00
Bank Fees 25.00
Hospitality 1,000.00
Insurance 230.00 r.
President Discretionary 750,00 E;
Treasurer Discretionary 250.00
Total PTAAdministration 2,280.00
Support for fundraisers/teacher appreciation/student
School Events/Services Expenses achievement/community nights
5th Grade Graduation Ceremony 500.00 District does not pay
Book Fair 6,000.00 In and out
Spirit Items 6,000.00 T shirts,etc.
Teacher/Staff Appreciation 1,500.00
Fall Dance 700.00 Community event
Yearbook 2,500.00
Total School Events/Services Expenses 17,200.00
All items are to buy needed supplies/materials to
Staff Support support students
Family Specialist 1,500.00 Assistance for families and students
Principal 500.00
Vice Principal 500.00
School Nurse 1,000.00 Needed to increase nurse allocation
All Pro Dads 500.00 Special program
PE Teacher 500.00 PE Equipment
Music Teacher 1,000.00 Music teacher purchases instruments
Art Teacher 1,000.00 Art room has supplies,etc.
Professional Development 3,200.00 Per principal
Teacher t shirts 1,000.00 T shirts are more expensive this year
Teacher Allocations 9,900.00 $200 per teacher,$250 per new teacher
Total Staff Support 20,600.00
Student Support
5"'Grade middle school visit 300.00 District does not pay
Field Trips 3,000.00 Subsidize field trips buses
School extra-curricular focused on community
iNavigate 300.00 outreach/building
School extra-curricular focused on community
Navigators on the Move 300.00 outreach/building
Total Student Support 3,900.00
Transition
We would like to be able to carry over all funds from
the Read-a-Thon to fund the following year's budget,
but right now,that is not possible with all of the
Carry Over funds-Read a Thon 6,795.00 requests we have to fulfill.
Total Transition 6,795.00
Total Expenses 59,582.00
Difference between cash inflow and outflow -00
2
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary PTA
Profit & Loss Budget vs. Actual
July2015 through June 2016
Actuals Budget $Over
Income
Dues and Contributions
Fuss Free Fundraiser 4,402.00 4200.00 202.00 104.81%
Miscellaneous Donations 181.19 750.00 -568.81 24.16%
Northside PTA Dues 2127.00 1500.00 627.00 141.8%
PTA Thrift Shop Allocation 3,943.13 0.00 3,943.13 100.0%
Total Dues and Contributions 10,653.32 6,450.00 4,203.32 165.17% !-
Fundraising Income
Box Tops for Education 1,607.40 1,100.00 507.40 146.13%
FundYourPTA(Amazon) 772.27 500.00 272.27 154.45%
Read-a-thon 14,213.53 15,000.00 -786.47 94.76% •
Restaurant Family Nights 475.00 600.00 -125.00 79.17%
Scrip Program 792.90 0.00 792.90 100.0%
Total Fundraising Income 17,861.10 17,200.00 661.10 103.84%
Interest and Refunds
Tax Refunds 1,446.03 750.00 696.03 192.8%
Total Interest and Refunds 1,446.03 750.00 696.03 192.8%
Restricted Income F
FIN Grocery Gift Cards 1518.00 1,000.00 618.00 161.8%
Total Restricted Income 1,618.00 1,000.00 618.00 161.8%
School Events/Services Income
Bingo Night 656.00 600.00 56.00 109.33%
Book Fair 6,626.95 6,000.00 626.95 110.45%
Fall Festival 998.68 850.00 148.68 117.49%
Spirit Items 7,940.00 6,400.00 1,540.00 124.06%
Walk for Education Booth 135.00 0.00 135.00 100.0%
Yearbook 3,114.00 2,500.00 614.00 124.56%
Total School Events/Services Income 19,470.63 16,350.00 3,120.63 119.09%
Total Income 51,049.08 41,750.00 9,299.08 122.27%
• 51,049.08 41,750.00 9,299.08 122.27%
Expense
Dues and Contribution Expenses
National PTA Dues 0.00 225.00 -225.00 0.0%
NC PTA Dues 836.00 175.00 661.00 477.71%
PTA Council Dues 50.00 50.00 0.00 100.0%
Total Dues and Contribution Expenses 886.00 450.00 436.00 196.89%
FIN Grocery Gift Card Purchases 1,563.00 1,000.00 563.00 156.3%
Fundraising Expenses
Box Tops for Education 0.00 200.00 -200.00 0.0%
Read-a-thon 893.02 1,500.00 -606.98 59.54%
Total Fundraising Expenses 893.02 1,700.00 -806.98 52.53%
Grounds
Garden 475.71 750.00 -274.29 63.43%
Grounds 0.00 2,000.00 -2,000.00 0.0%
Playground 253.99 500.00 -246.01 50.8%
Total Grounds 729.70 3,250.00 -2,520.30 22.45%
Instructional Materials/Equip
Cultural Enrichment 2,125.00 2,060.00 65.00 103.16%
Paper 108.67 1,000.00 -891.33 10.87%
Total Instructional Materials/Equip 2,233.67 3,060.00 -826.33 73.0%
Page 1 of 2
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary PTA
Profit & Loss Budget vs.Actual
July 2015 through June 2016
Actuals Budget $Over
PTA Administration
Bad Checks 0.00 50.00 -50.00 0.0% r
is
Bank fees 224.99 50.00 174.99 449.98%
Hospitality 425.99 1,000.00 -574.01 42.6%
Insurance 215.00 230.00 -15.00 93.48% °
President Discretionary 445.40 1,000.00 -554.60 44.54%
Treasurer Discretionary 394.05 350.00 44.05 112.59%
Total PTA Administration 1,705.43 2,680.00 -974.57 63.64%
School Events/Services Expenses
5th Grade Graduation Ceremony 93.40 500.00 -406.60 18.68%
Bingo Night 573.80 500.00 73.80 114.76%Book Fair 6,627.48 6,000.00 627.48 110.46%
Fall Festival 676.10 750.00 -73.90 90.15%
ie
Spirit Items 5,934.55 4,368.53 1,566.02 135.85%
Teacher/Staff Appreciation 1,363.59 2,000.00 -636.41 68.18%
Walk for Education Booth 462.25 0.00 462.25 100.0% r
Yearbook 1,842.50 2,500.00 -657.50 73.7%
Total School Events/Services Expenses 17,573.67 16,618.53 955.14 105.75%
Staff Support _,
Art Teacher 430.26 1,000.00 -569.74 43.03%
Family Specialist 853.40 1,500.00 -646.60 56.89%
Literacy Coach(bookroom books) 190.95 250.00 -59.05 76.38%
Music Teacher 0.00 1,000.00 -1,000.00 0.0%
PE Teacher 1,117.86 1,500.00 -382.14 74.52%
Principal 341.96 500.00 -158.04 68.39%
Professional Development 2,221.81 3,000.00 -778.19 74.06%
School Nurse 479.62 500.00 -20.38 95.92%
Staff Walkie Talkies 1,473.50 1,550.00 -76.50 95.07%
Teacher Allocations 5,028.68 9,900.00 -4,871.32 50.8%
Teacher t-shirts 736.58 600.00 136.58 122.76%
Vice Principal 200.00 500.00 -300.00 40.0%
Total Staff Support 13,074.62 21,800.00 -8,725.38 59.98%
Student Support
5th Grade Middle School Visit 243.61 300.00 -56.39 81.2%
Field Trips 945.00 3,000.00 -2,055.00 31.5%
iNavigate 300.00 300.00 0.00 100.0%
Navigators on the Move 300.00 300.00 0.00 100.0%
Odyssey of the Mind 135.00 135.00 0.00 100.0%
Total Student Support 1,923.61 4,035.00 -2,111.39 47.67%
Transition
Carry Over Funds 10,466.36 -12,843.53 23,309.89 -81.49%
Total Transition 10,466.36 -12,843.53 23,309.89 -81.49%
Total Expense 51,049.08 41,750.00 9,299.08 122.27%
Net Income 0.00 0.00 0.00 0.0%
Page 2 of 2
DocuSign Envelope ID:71 71A1 F5-8FF6-4COD-9E6C-2224164C181 D
Northside Elementary School PTA Budget vs. Actual for 2014-15
r
Actuals Budget $Over Budget %of Budget Notes
Income
Dues and Contributions
Fuss Free Fundraiser 4,215.00 4,000.00 215.00 105.38% Voluntary donations
Company Match,$400 GRANT
Miscellaneous Donations 1,347.95 0.00 1,347.95 100.0% from OC Art Grant
Northside PTA Dues 1,500.00 1,000.00 500.00 150.0% Dues
PTA Thrift Shop Allocation 0.00 0.00 0.00 0.0%
Total Dues and Contributions 7,062.95 5,000.00 2,062.95 141.26%
Fundraising Income
Boosterthon 168.00 168.00 0.00 100.0% Old fundraiser
Box Tops for Education 854.85 1,100.00 -245.15 77.71% Box Tops
FundYourPTA(Amazon) 1,153.06 1,200.00 -46.94 96.09% Amazon&Scrip
Read-a-thon 16,480.05 15,000.00 1,480.05 109.87% Main fundraiser and auction
Restaurant Family Nights 618.00 1,000.00 -382.00 61.8% Family nights
Total Fundraising Income 19,273.96 18,468.00 805.96 104.36%
f
Interest and Refunds
Interest Income 0.00 100.00 -100.00 0.0%
Tax Refunds 1,236.38 568.50 667.88 217.48% Nonprofit Sales&Use ,
Total Interest and Refunds 1,236.38 668.50 567.88 184.95%
Restricted Income
FIN Grocery Gift Cards 1,280.00 1,000.00 280.00 128.0% In and out for needy families
Total Restricted Income 1,280.00 1,000.00 280.00 128.0%
School Events/Services Income
Bingo Night 545.00 800.00 -255.00 68.13% Community event
Book Fair 6,748.89 6,000.00 748.89 112.48% In and out for Scholastic
Fall Festival 788.00 0.00 788.00 100.0% Community event
Spirit Items 4,298.00 4,000.00 298.00 107.45% T Shirts
Walk for Education Booth 222.04 500.00 -277.96 44.41% In and Out for Art Teacher
Yearbook 2,053.00 3,500.00 -1,447.00 58.66% School Yearbook
Total School Events/Services Income 14,654.93 14,800.00 -145.07 99.02%
Total Income 43,508.22 39,936.50 3,571.72 108.94%
43,508.22 39,936.50 3,571.72 108.94%
Expense
Custom Northside Banner 0.00 1,500.00 -1,500,00 0.0% N/A
Dues and Contribution Expenses
National PTA Dues 600.00 225.00 375.00 266.67% Dues to state
Page 1 of 3
DocuSign Envelope ID:7171A1F5-8FF6-4C0D-9E6C-2224164C181D
is
Northside Elementary School PTA Budget vs. Actual for 2014-15
Actuals Budget $Over Budget %of Budget Notes
PTA Council Dues 50.00 175.00 -125.00 28.57% Dues to council
Total Dues and Contribution Expenses 650.00 400.00 250.00 162.5%
1
FIN Grocery Gift Card Purchases 1,275.00 1,000.00 275.00 127.5% In and out for needy families
Fundraising Expenses
Box Tops for Education 43.15 300.00 -256.85 14.38% Mailing exp I
it
Read-a-thon 927.90 1,500.00 -572.10 61.86% Main fundraiser
it
Total Fundraising Expenses 971.05 1,800.00 -828.95 53.95% i.
Grounds
Garden 681.42 750.00 -68.58 90.86% Learning garden
Grounds 550.00 2,192.90 -1,642.90 25.08% School grounds
Playground 582.58 1,000.00 -417.42 58.26% School playground
Total Grounds 1,814.00 3,942.90 -2,128.90 46.01%
Instructional Materials/Equip
°
Banquet Tables 0.00 350.00 -350.00 0.0% N/A €?
Not able to use full budget-funds
Cultural Enrichment 2,050.00 3,000.00 -950.00 68.33% req for other purposes
Paper 984.04 1,000.00 -15.96 98.4% Paper
°
Technology 10,779.22 10,779.22 0.00 100,0% IPADS-in and out from PY
Total Instructional Materials/Equip 13,813.26 15,129.22 -1,315.96 91.3%
PTA Administration
Bad Checks 17.00 50.00 -33.00 34.0% Bank fees
Bank fees 43.25 0.00 43.25 100.0% Bank fees
Hospitality 800.00 800.00 0.00 100.0%Teacher appreciation
Insurance 215.00 215.00 0.00 100.0% Board insurance
President Discretionary 1,200.00 1,200.00 0.00 100.0% Mostly teacher appreciation
Treasurer Discretionary 350.00 350.00 0.00 100.0% Mostly supplies
Total PTA Administration 2,625.25 2,615.00 10.25 100.39%
School Events/Services Expenses
5th Grade Graduation Ceremony 60.43 500.00 -439.57 12.09% Funded by parents
Bingo Night 579.57 500.00 79.57 115.91% Community event
Book Fair 6,774.19 6,000.00 774.19 112.9% In and out Scholastic
Fall Festival 673.79 500.00 173.79 134.76% Community event -
International Night 0.00 500.00 -500.00 0.0% Not used
Spirit Items 3,929.30 2,400.00 1,529.30 163.72% T shirts
Teacher/Staff Appreciation 2,235.00 2,235.00 0.00 100.0%Teacher appreciation
Yearbook 2,261.94 3,500.00 -1,238.06 64.63% Yearbook
Total School Events/Services Expenses 16,514.22 16,210.00 304.22 101.88%
Page 2 of 3
DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D
Northside Elementary School PTA Budget vs. Actual for 2014-15
Actuals Budget $Over Budget %of Budget Notes
Staff Support
Art Teacher 470.78 500.00 -29.22 94.16% Funds for staff
Family Specialist 1,610.00 1,500.00 110.00 107.33% Funds for staff
Literacy Coach(bookroom books) 44.69 500.00 -455.31 8.94% Funds for staff
Music Teacher 1,000.00 1,000.00 0.00 100.0% Funds for staff
PE Teacher 1,391.81 1,500.00 -108.19 92.79% Funds for staff
Principal 750.00 750.00 0.00 100.0% Funds for staff
Professional Development 1,858.00 3,000.00 -1,142.00 61.93% Funds for staff
School Nurse 443.05 500.00 -56.95 88.61% Funds for staff
Teacher Allocations 6,771.24 9,300.00 -2,528.76 72.81% Funds for staff
Teacher t-shirts 724.56 1,000.00 -275.44 72.46% Funds for staff
Vice Principal 500.00 500.00 0.00 100.0% Funds for staff
Total Staff Support 15,564.13 20,050.00 -4,485.87 77.63%
Student Support
5th Grade Middle School Visit 284.00 300.00 -16.00 94.67% Field trips
Field Trips 2,399.86 2,400.00 -0.14 99.99% Field trips
iNavigate 300.00 300.00 0.00 100.0% School club
Navigators on the Move 250.00 250.00 0.00 100.0% School club
Peer Mediation Program 0.00 250.00 -250.00 0.0% N/A l
f
School Musical/Play 0.00 250.00 -250.00 0.0% N/A
Student Ambassadors 0.00 150.00 -150.00 0.0% N/A
Student Council 13.93 100.00 -86.07 13.93% Student council
Total Student Support 3,247.79 4,000.00 -752.21 81.2%
Transition
V
Carry Over Funds 0.00 400.00 -400.00 0.0%,
Total Transition 0.00 400.00 -400.00 0.0%
I
Total Expense 56,474.70 67,047.12 -10,572.42 84.23%
Net Income -12,966.48 -27,110.62 14,144.14 47.83% Net loss-used reserves
Page 3 of 3
DocuSign Envelope ID:7171A1F5-8FF6-4COD-9E6C-2224164C181D
Northside Elementary School
Arts in Education Grant Application 2016
Staff Roster of Music/Art Teachers and PTA Board Contacts
Teachers:
Kathryn Cole-Librarian/Media Specialist
Aline Washington- Music Teacher
Alder Keene-Art Teacher
PTA Board (Incoming 2Q16-2017):
President: Alston Morgan lamorgan83@gmail.com
Vice Presidents: Kimberlee Prejs kimprejs@gmail.com
Kenyatta Clark kandkservices.1@gmail.com
Julia Masterson iMasterson@H360.org
Secretary: Amy Harvey ernigoofy@yahoocorn
Treasurer: Erika Lipkin erikalipkin@gmail.corn
Visiting Designers:
Shaan Hassan
c/o Szostak Design, Inc.
310 Y2 West Franklin Street
Chapel Hill, NC 27516
Cell: 919-943-6869
shassan@szostakdesign,com
Rachel Cotter
Cell: 919-414-2223
cotterrb@hotmail.com