The URL can be used to link to this page

Home My WebLink AboutAgenda 09-07-1993 - III-J 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ?1r.,..3` ACTION AGENDA ITEM ABSTRACT Meeting Date: September 7, 1993 SUBJECT: CONTRACT APPROVAL; SURVEY WORK AT SOUTHERN HUMAN SERVICES SITE DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: x ATTACHMENT(S): INFORMATION CONTACT: CONTRACT PAM JONES, ext. 2650 Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving a contract with Ballentine & Riley Surveyors for work at the Southern Human Services site. BACKGROUND: In order to begin site development of the Southern Human Services Project, a survey of the property must be done. Hakan/Corley has done work with Ballentine in the past and is pleased with the quality of the work product and has therefore requested that Ballentine be allowed to do the work. Based on other surveys which the County has commissioned,the fee is comparable. RECOMMENDATION: The Manager recommends approval of the contract with Ballentine & Riley Surveyors in an amount not to exceed $11,200; and authorize the Chair to sign on behalf of the Board. AN AGREEMENT 117av,aritc,,orl,„ FOR THE PROVISION &¢¢ ,-+ tt�• assoc, 20 OF LIMITED , 1993 PROFESSIONAL SERVICES �, � ,• f BALLENTINE p ,C V` 0r �� & RILEY 5 z,.tw DATE: July 19, 1993 ��"` _.w- TM-- `J` SURVEYORS 221 Providence Road Eastowne Office Park CLIENT: Orange County North Carolina c/o Chapel Hill,NC 27514 Pam Jones Director of Purchasing c/o 919/929-0481 Chapel Hill Hakan/Corley & Associates, Inc. 919/489-4789 Durham 121 South Estes Drive 704/332-0181 Charlotte Chapel Hill, North Carolina 27514 DATE Attention: Michael Hammersley �`' PROJECT NAME/LOCATION: Orange County Southern Human Services Building Site 2505 Homestead Road Chapel Hill, North Carolina SCOPE AND EXTENT OF SERVICES: Deed research, field measurements, computations & computer drafting required to prepare a Boundary & Topographic Survey with the following conditions: 1.0 Scale, orientation, elevation datum point and date of survey. True north and . magnetic north. 2.0 Existing streets and their widths (opposite side in plan view), sidewalks, curb cuts, paths walks, roads, driveways, fences, gates, retaining walls, sidewalk vaults, areaways, grilles, gratings, etc . ictlicating their elevations and materials. 3.0 Easements_anti rights-of-way on record with local municipalities or in the deed restrictions (including utility or clr,linlge). 4.0 Locate existing residence and a.;esso7 structures on site. 5.0 Locate and indicate species and size of trees in accordance with Town of Chapel Hill Guidelines. Indicate significate rock out-croppings with their spread and elevation, kind and infonnation. 6.0 Locate boundaries of property v/i 1c .1rrtension and bearings. Indicate if there are existing boundary rnark.r ;n(? )f- what at '1aet:rial. If none exist., new property corners will be set. 7.0 Locate existing cull Zirt.p. s', SC vvi'i;; disl';)iii fields, streams, ponds, drainage trenches, and any r.l,:.ina.-ie object.; or edifice:, visible on property. Page 1 of 2 II An Affiliate of Ballentine Associates,P.A. • 8.0 Locate utility or heating tunnels, electric and telephone utility poles, underground or overhead service wiring, hydrants, gas, steam, water, piping, sewage storm drainage, combination drains indicating size of pipe, flow and pressure. Location of transformers, and current characteristics (overhead or underground). Elevation of manhole, size and use. Elevation of inverts, valves, and pipes. 9.0 Indicate all topographic elevations taken and connect same graphically for the + 34-acre tract. Contours shall be shown at 2'-0" intervals. 10.0 Scale to be 1" = 50'-0". 11.0 Survey drawing file compatible with Autocad Version 11.0. 13.0 Cross sections into site along site side of Homestead Road shall extend 400' beyond the end of property line. Cross sections shall begin at center line of existing roadway and extend into the property. Private driveways shall be located in plan along Homestead Road. Sections shall be drawn to 1"=50' horizontal and 1"=5'0" vertical scales. 15.0 Survey shall be delivered 30 calendar days from notice-to-proceed & completed cross sections may follow 2-weeks later if necessary. FEE AMOUNT: $10,500.00 FEE TYPE: Fixed Fee Add Alternative 1 North Carolina Grid Tie (horizontal & vertical) $ 700.00 SPECIAL CONDITIONS: 1. Underground utilities will be surveyed & shown as field located by their respective agents. The Terms and Conditions on the reverse of this form are a part of this Agreement. This Agreement entered into as of the day and year first written above. CLIENT 3 J.L\VL OR (Signature) (Signature) CHAFR, o ANGE C3UNTY BOARD OF COMMISSIONERS Page 2 of 2 1IriLL:2 N 11iNL' cx 1<1L1,I JU UKJ TERMS AND CONDITIONS Ballentine & Riley Surveyors hereinafter called the Firm, will perform the services outlined in this agreement for the stated fee. Access to Site: Unless otherwise stated, the Firm will have access to the site for activities necessary for the performance of the services. The firm will take precautions to minimize damage due to theses activities, but have not included in the fee the cost of restoration of any resulting damage. Fee: The total fee, unless otherwise stated, shall be understood to be an estimate, and shall not be exceeded by more than twenty percent without written approval of the Client. Where the • fee arrangement is to be on an hourly basks, the rates shall be those that prevail at the time services are rendered. Current rates are as follows: Registered Land Surveyor II $60.00 4-man Survey Crew $85.00 CADD Operator II $4.5.00 3-man Survey Crew $75.00 Survey Technician $30.00 2-man Survey Crew $65.00 Billings/Payments: Invoices for the Firm's services shall be submitted, at the Firm's option, • either upon completion of such services or on a monthly basis. Invoices shall be payable within 20 days after the invoice date; a 2% discount may be applied to invoices paid within ten days from date of invoice. If the invoice is not paid within 30) days, the Firm may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice. Late Payments: Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% on the then unpaid balance (18.0% true annual rate), at the sole election. • • of the Firm. In the event any portion or all of an account remains unpaid 60.days after billing,. the Client shall pay all costs of collection, including reasonabl attorney's fees. _._ Izndemnificatitre The Client shall indemnify and hold harmlesst he Firm and all of its personnel • - from and against any and all claims, damages, losses and expenses (including reasonable attorney's tees) arising out of or resulting frcm the performance of the services, provided that any such claim, damage, loss or expense is caused in whole or in part by the negligent act,. omission, andi or strict liability of the Client, anyone directly or indirectly employed by the Client (except the Firm), or anyone for whose acts any of them may be liable. Claims and disputes shall he subject to non-binding mediation as defined under Article 7 of AIA Document B141. Risk Allocation: In rec.g'ion of the r•,ative risks rewards and ••nefits of the •-oject to both the Client and the F' A , the risks 1 :Ye been al cated such th. the Client a_• es that, to th l'n • fullest extent pen itted by law, t• Firm's tos of liability to • e Client for . y and all injures, claims, loss '.,; expenses, da• .ages or e'.e....r. expenses arl 'ng out of this agreement fro i any cause o auses, shall no exceed cur 'ec, listed on r terse of this - _reement. .Su n causes incl •e, but are not li •' ed to, the -'inn's negligencs, errors, omiss'ans, strict liab; rty, breach o contract or breac•. of.warrant . Termination of Services: This agreement may he terminated by the Client or the Firm should the ocher fail to perform its obligation hereunder. In the event of termination, the Client shall pay the Firm for all services rendered to the date of termination, all reimbursable expenses, and reimbursable termination expenses. Construction Costs_ Responsibility for construction costs will be in accordance with Article 5 of AIA Document B141. Ownership Documents: All documents produced by the Firm under this agreement shall remain the property of the Firm and may not be used by the Client for any other endeavor without the written consent of the Finn: Applicable Laws: Unless otherwise specified, this agreement shall be governed by the laws of the State of North Carolina. \.0 1141, a36 0.14+6 �i.c U-cv-c�� ; r tv1 -b t,. .,J,e .h pvvri.kcet_, ,ru� l a ea p,w� t� (.4tz L. z ,� /DALA,—i�QA.�A/1.�C� &-U1-h t b�. j- t�-�w use / UV' .